12 12 2007 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Wednesday, December 12, 2007 TIME: 7:04 p.m.
2006 - 2010 COUNCIL
Present: Mayor N.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Clerk; Jerry Ball,
Public Works Superintendent; Shawn Binns, Manager of Recreation
and Community Services; Tamara Obee, Human Resources Officer;
Janette Teeter, Deputy Clerk
Also Present: Shari Elliott, Paul Partridge, Randy Porter, Andrew Porter, Laurie Porter,
Ian Hughes, Rosa,4nn Thomas, MaryKay Melnyk, Jamie Wolfe, Tom
Carroll, Perry Zordon, Ron Andrew, Kim Posluns, Connie Chesney, Brad
Chestnut, Steve Posluns, James Gallagher
1. & 2. Mayor N.S. Hughes assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C071212-1
Moved by Crawford, Seconded by Evans
Be it resolved that the following items be added to the agenda for consideration:
10. CONSENT AGENDA CORRESPONDENCE:
k} Virginia Hackson, Ghair, Lake Simcoe Region Conservation Authority,
correspondence dated December 4, 2007 re: Lake Simcoe Environmental
Management Strategy, Report of the Steering Committee - Towards a New
Governance Model for Lake Simcoe.
Staff Recommendation: Receipt.
12. REPORTS OF MUNICIPAL OFFICERS:
d) Councillor Coutanche, re: Simcoe County, County Road Conditions.
14. COMMUNICATIONS:
b) Ross Harvey, correspondence dated December 11, 2007 re: Harbourwood Park
Outdoor Skating Rink.
15. IN-CAMERA:
b} Rabin Dunn, Chief Administrative Officer, re: Personnel Matter.
c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter.
Carried.
4. ADOPTION OF AGENDA
Motion No. C071212-2
Moved by Allison, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, December
12, 2007 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None declared.
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of November 28, 2007.
Motion No. C071212-3
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Council meeting held on November 28,
2007 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
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Council Meeting Minutes- December 12, 2007
9. DEPUTATIONS:
a) Shari Elliott, Oro Minor Hockey Association, Request for Additional Ice Time
and Reallocation of Time Slots.
Ms. Melnyk presented petition correspondence to the Clerk.
Correspondence from Shawn Binns, Manager of Recreation and Community
Services was distributed to members of Council.
Motion No. C071212-4
Moved by Agnew, Seconded by Evans
Be it resolved that
1. The correspondence dated December 4, 2007 from Shari Elliott and
correspondence dated November 29, 2007 from Paul Partridge, and verbal
information presented by MaryKay Melnyk and Paul Partridge, re: Oro Minor
Hockey Association, Request for Additional Ice Time and Reallocation of
Time Slots be received.
2. That the correspondence and verbal information presented by Shawn Binns,
Manager of Recreation and Community Services be received.
3. And That the Treasurer reports back to Council in January, 2008 with respect
to the required actions to establish a dedicated reserve fund.
4. And Further That staff prepare a response under the Mayor's signature.
Carried.
10. CONSENT AGENDA CORRESPONDENCE:
a} Lake Simcoe Region Conservation Authority minutes, meeting held on
October 26, 2007.
Staff Recommendation: Receipt.
b) Nottawasaga Valley Conservation Authority minutes, meeting held on October
12, 2007.
Staff Recommendation: Receipt.
c) Lake Simcoe Regional Airport Commission minutes, meeting held on October
1$, 2007.
Staff Recommendation: Receipt.
d) Springwater Library Board minutes, meeting held on November 13, 2007.
Staff Recommendation: Receipt.
e) Ontario's Lake Country Board minutes, meetings held on August 15,
September 12 and October 10, 2007.
Staff Recommendation: Receipt.
f) Orillia Public Library Board minutes, meeting held on October 24, 2007.
Staff Recommendation: Receipt.
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Council Meeting Minutes- December 12, 2007
10. CONSENT AGENDA CORRESPONDENCE {con#'d):
g) Bruce Stanton, MP, Simcoe North, correspondence dated November 27, 2007
re: Canada's New Infrastructure Plan [additional correspondence available in
Clerk's office].
Staff Recommendation: Receipt.
h) Valerie Thom, Executive Director, Pitch-In Canada, correspondence received
November 23, 2007 re: Pitch-In Week, 200$.
Staff Recommendation: Receipt.
i) Joanne Gates, President, Crime Stoppers, Simcoe, Dufferin, Muskoka,
correspondence dated December 3, 2007 re: Proclamation Request, January,
200$, "Crime Stoppers Month",
Staff Recommendation: Receipt, Proclaim, Post on Township's Website.
j) Connie Simo, President, Bass Lake (Oro-Medonte) Ratepayers Association,
correspondence dated December 6, 2007 re: Request for Support.
Staff Recommendation: Receipt and Refer to 2008 Budget Deliberations.
k) Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority,
correspondence dated December 4, 2007 re: Lake Simcoe Environmental
Management Strategy, Report of the Steering Committee - Towards a New
Governance Model for Lake Simcoe.
Staff Recommendation: Receipt.
Motion No. C071212-5
Moved by Allison, Seconded by Coutanche
Be it resolved that Item j) be amended to revise the Staff Recommendation to
read, "Receipt of Correspondence and of Verbal Information presented by Jerry
Ball, Public Works Superintendent and Refer to 200$ Budget Deliberations";
and that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence", be adapted as amended and printed:
a) Lake Simcoe Region Conservation Authority minutes, meeting held on
October 26, 2007.
Received.
b) Nottawasaga Valley Conservation Authority minutes, meeting held on October
12, 2007.
Received.
c) Lake Simcoe Regional Airport Commission minutes, meeting held on October
1$, 2007.
Received.
d) Springwater Library Board minutes, meeting held on November 13, 2007.
Received.
e) Ontario's Lake Countr}r Board minutes, meetings held on August 15,
September 12 and October 10, 2007.
Received.
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Council Meeting Minutes- 6ecember 12, 2047
Motion tdo. CO?1212-5 (Cont'd~
f) Orillia Public Library Board minutes, meeting held on October 24, 2007.
Received.
g) Bruce Stanton, MP, Simcoe North, correspondence dated November 27, 2007 re:
Canada's New Infrastructure Plan [additional correspondence available in Clerk's
office].
Received.
h) Valerie Thom, Executive Director, Pitch-In Canada, correspondence received
November 23, 2007 re: Pitch-In Week, 2008.
Received.
i) Joanne Gates, President, Crime Stoppers, Simcoe, Dufferin, Muskoka,
correspondence dated December 3, 2007 re: Proclamation Request, January, 2008,
"Crime Stoppers Month".
Received, Proclaimed, Posted on Township's Website.
j) Connie Simo, President, Bass Lake (Oro-Medonte} Ratepayers Association,
correspondence dated December 6, 2007 re: Request for Support.
Correspondence and Verbal Information presented by Jerry Ball, Public Works
Superin#endent Received and Referred to 2008 Budget Deliberations.
k} Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority,
correspondence dated December 4, 2007 re: Lake Simcoe Environmental
Management Strategy, Report of the Steering Committee - Towards a New
Governance Model for Lake Simcoe.
Received.
Carried.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. ADM 2007-34, Doug Irwin, Clerk, re: Public Notice Policy.
Motion No. C071212-6
Moved by Goutanche, Seconded by Allison
Be it resolved that
1. Report No. ADM 2007-34, Daug Irwin, Clerk, re: Public Notice Policy be received and
adopted.
2. That the Public Notice Policy for the Township of Oro-Medonte be approved.
3. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
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Council Meeting Minutes- December 12, 2007
b} Report No. ADM 2007-35, Doug Irwin, Clerk, re: Appointment of Closed Meeting
Investigator [Refer to Item 16c}].
Motion No. 0071212-7
Moved by Agnew, Seconded by Evans
Be it resolved that
1. Report No. ADM 2007-35, Doug Irwin, Clerk, re: Appointment of Closed Meeting
Investigator be received and adopted.
2. That the Township of Oro-Medonte participates as a member municipality, under
the County umbrella, in the agreement between the County of Simcoe and JGM
Consulting.
3. That the Township of Oro-Medonte appoint JGM Consulting to provide closed
meeting investigator services.
4. That the Clerk bring forward the appropriate by-law for Council's consideration.
5. And Further That the County of Simcoe be advised of Council's decision.
Carried.
c} Doug Irwin, Clerk, re: Draft By-Law No. 2007-136, A By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in
the Township of Oro-Medonte and to Repeal By-law No. 2006-114.
Motion No. 0071212-8
Moved by Agnew, Seconded by Crawford
Be it resolved that
1. The verbal information and draft by-law correspondence presented by Doug Irwin,
Clerk, re: By-Law No. 2007-136, A By-law to Govern the Proceedings of Council
and CommitteeslTechnical Support Groups of Council in the Township of Oro-
Medonte and to Repeal By-law No. 2006-114 be received.
2. And Further that the Clerk bring forward an amended draft By-Law No. 2007-136
to the Special Council meeting of December 19, 2007 for Council's consideration.
Carried.
d} Councillor Coutanche, re: Simcoe County, County Road Conditions.
Motion No. 0071212-9
Moved by Crawford, Seconded by Agnew
Be it resolved that the verbal information presented by Councillor Coutanche, re:
Simcoe County, County Road Conditions be received.
Carried.
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Council Meeting Minutes- December 12, 2007
13. REPORTS OF COMMITTEES:
a} Committee of the Whole minutes, meeting held an December 5, 2007.
Motion No. C071212-10
Moved by Allison, Seconded by Coutanche
Be it resolved that the minutes of the Committee of the Whole Meeting held an
December 5, 2007 be received and further that the recommendations therein be
adopted.
Carried.
b} Public Meeting minutes, Proposed Amendment to the Official Plan and Zoning
By-law, 2005-OPA-04 and 2005-ZBA-27, Part of Lat 25, Concession 10, Line
9, (Oro}, Township of Oro-Medonte, (J. Goossens}, November 26, 2007.
Motion No. C071212-11
Moved by Evans, Seconded by Crawford
Be it resolved that the minutes of the Public Meeting held on November 26, 2007
re: Proposed Amendment to the Official Plan and Zoning By-law, 2005-OPA-04
and 2005-ZBA-27, Part of Lot 25, Concession 10, Line 9, (Ora), Township of Oro-
Medonte, (J. Goossens} be received.
Carried.
c} Planning Advisory Committee minutes, meeting held on November 26, 2007.
Motion No. C071212-12
Moved by Coutanche, Seconded by Allison
Be it resolved that the draft minutes of the Planning Advisory Committee meeting
held on November 26, 2007 be received.
Carried.
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Council Meeting Minutes- December 12, 2007
d) Recreation Technical Support Group minutes, meetings held on October 11,
November 8 and November 29, 2007.
Motion No. C071212-13
Moved by Crawford, Seconded by Evans
Be it resolved that the minutes of the Recreation Technical Support Group
meetings held on October 11, November 8 and November 29, 2007 be received.
Carried.
14. CC?MMUNICATIC7NS:
a) Gary McNamara, Mayor, Town of Tecumseh, Chair of Ontario Small Urban
Municipalities (OSUM), correspondence dated November 30, 2007 re: 2008
OSUM Conference & Trade Show, April 30 -May 2, 2008, Eddie Bush
Memorial Arena, Municipality of Collingwood.
Motion No. C071212-14
Moved by Cautanche, Seconded by Allison
Be it resolved that the correspondence dated November 30, 2007 from Gary
McNamara, Mayor, Town of Tecumseh, Chair of Ontario Small Urban
Municipalities (OSUM), re: 2008 OSUM Conference & Trade Shaw, April 30 -
May 2, 2008, Eddie Bush Memorial Arena, Municipality of Collingwood be
received.
Carried.
b) Ross Harvey, correspondence dated December 11, 2007 re: Harbourwood
Park Outdoor Skating Rink.
Motion No. C071212-15
Moved by Allison, Seconded by Coutanche
Be it resolved that
1. The correspondence dated December 11, 2007 from Ross Harvey, re:
Narbourwood Park Outdoor Skating Rink be received.
2. And Further That staff be authorized to proceed with the installation of an
outdoor skating rink located in proximity to the Harbourwaod pumphouse for
the 2007-2008 winter season.
Carried.
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Council Meeting Minutes- December 12, 2007
15. IN-CAMERA:
Motion No. CO71212-16
Moved by Agnew, Seconded by Evans
Be it resolved that we do now go In-Camera at 8:03 p.m. to discuss Property and
Personnel Matters.
Carried.
Motion No. CO?1212-17
Moved by Coutanche, Seconded by Allison
Be it resolved that we do now Rise and Report from In-Camera at 8:46 p.m.
Carried.
a) Bruce Hoppe, Director of Building and Planning Services, re: Property Matter.
Motion No. CO71212-18
Moved by Agnew, Seconded by Crawford
Be it resolved that
1. The confidential correspondence dated December 6, 2007 and verbal
information presented by Doug Irwin, Clerk re: Property Matter [ORC Lands -
2401 15/16 Sideroad (at tine 14)] be received.
2. And Further That staff be authorized to liaise with the ORC accordingly.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter.
Motion No. CO71212-19
Moved by Allison, Seconded by Coutanche
Be it resolved that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer, re: Personnel Matter (Collective Agreement) be
received.
Carried.
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Council Meeting Minutes- Docember 12, 2007
c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter.
Motion No. 0071212-20
Moved by Crawford, Seconded by Agnew
Be it resolved that the confidential correspondence received December 12, 2007
and confidential verbal information presented by Robin Dunn, Chief
Administrative Officer, re: Personnel Matter (Diver) be received with regrets.
Carried.
16. BY-LAWS:
a) By-Law No. 2007-132 A By-law to Amend By-law Na. 2007-021, being A By-
law to Appoint Representatives to Various
Committees/Organizations and Technical Support
Graups.
Motion No. 0071212-21
Moved by Evans, Seconded by Agnew
Be it resolved that a By-law to Amend By-law No. 2007-021, being A By-law to
Appoint Representatives to Various Committees/Organizations and Technical
Support Groups be introduced and read a first and second time and numbered
By-Law No. 2007-132.
Carried.
That By-Law No. 2007-132, as amended, to appoint Councillor Coutanche as
Chair for the Recreation Technical Support Group, be read a third time and finally
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- December 12, 2007
b) By-Law No. 2407-134 A By-law to Authorize the Execution of a
Memorandum of Understanding between The
Township of Oro-Medonte and the Ontario Federation
of Snowmobile Clubs for the 2447/2448 Season And
to Repeal By-law No. 2442-143.
Motion No. CO?1212-22
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Authorize the Execution of a Memorandum of
Understanding between The Township of Oro-Medonte and the Ontario
Federation of Snowmobile Clubs for the 2407!2448 Season And to Repeal By-law
No. 2442-143 be introduced and read a first and second time and numbered By-
Law No. 2447-134.
Carried.
That By-Law No. 2047-134 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
c) By-Law No. 2407-135 A By-law to Appoint a Meeting Investigator.
Motion No. C071212-23
Moved by Evans, Seconded by Crawford
Be it resolved that a By-law to Appoint a Meeting Investigator be introduced and
read a first and second time and numbered By-Law No. 2047-135.
Carried.
That By-Law No. 2007-135 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- December 12, 2007
17. CONFIRMATION BY-LAW NO. 2007-~ 31.
Motion No. 0071212-24
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-Law to confirm the proceedings of the Council meeting
held on Wednesday, December 12, 2007 be introduced and read a first and
second time and numbered By-Law No. 2007-131.
Carried.
That By-t-aw No. 2007-131 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
1$. 4UESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
Motion No. 0071212-25
Moved by Crawford, Seconded by Evans
Be it resolved that we do now adjourn at 10:57 p.m.
Carried.
ayor, H.S. ughes
~~ - .
C'°erk, J. ~Dolas Irwin
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Council Meeting Minutes- December 12, 2007