11 29 2007 Rec Tech Minutes~---- ~ C?RC1-MEDC?NTE ~ i
RECREATION TECHN{CAL SUPPORT GROUP `-
VISION !MISSION MINUTES
Thursday, November 29t~', 2007 ~ 7:00 p.m.
Administration Centre
Present: Councillor Jahn Grawfard, Mayor Harry Hughes, Gauncillar Mel
Coutanche, Reta Regelink, Mac Shiells, Caralyn Tripp, Bab Gregory, Ted
Duncan
Staff Present: Shawn Binns, Manager of Recreation & Community Services
Chair: Gauncillar Jahn Crawford called the meeting to order at 7:05 p.m.
1. Adoption of Agenda
RTSO71129-01:
Moved by Caralyn Tripp, Seconded by Bab Gregory
if is recommended that the agenda for the Oro-Medonte Recreation Technical Support
Group meeting of Thursday, November 29`h, 2007 be adapted as amended.
Carried
2. Disclosure of Pecuniary Interest:
None.
3. Adoption of the Minutes:
None
4. Guest Speakers:
None
5. Items for Consideratian/Diseussian:
None
6. Gorrespandence:
None
7. Updates:
a) Outdoor Rink Program
Shawn informed the group that there are six rinks throughout the Township and two mare
to be set up this year. We will undoubtedly receive calls far more rinks in the near future.
To ensure that the volunteer groups are given the same information, an Outdoor Rinks
Manual had been created. These manuals contain information regarding the site,
temperature, maintenance, volunteer agreement, and an application farm. The manna{
1
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also includes a list of contact telephone numbers in case an emergency arises. ~
Volunteers will now be covered under third party liability insurance.
RTS071129-02:
Moved by Reta Regelink, Seconded by Ted Duncan
tt is recommended that the written report regarding the Qutdaor Rink Program from Shawn
Binns, Manager of Recreation & Community Services be received.
Carried
b) Winter Brochure
Shawn informed the Group that the brochure will be going out in the mail on December
6tt'. He drew the Groups attention to the Mayors Christmas Skate and invited everyone
to attend. He also indicated the inclusion of the Recreation Technical Support Group list
of members, their mandate and goals on page 5.
RTS071129-03:
Moved by Bob Gregory, Seconded by Ted Duncan
It is recommended that the Recreation & Community Services Winter 2008 Brochure be
received.
Carried
8. Business Arising f=rom the Minutes:
None
9, New Business
a} Vision 1 Mission
Shawn explained to the Group that the Vision !Mission of Recreation & Gommunit}r
Services flowed from the Recreation Technical Support Group's mandate which, in turn,
flawed from Council's mandate which camp from the people. He drew the Group's
attention to the three flow charts on the wall (see attached) to reinforce this and indicated
that the Vision and Mission of the Recreation & Community Services department flow
chart needed to be created.
Chair Crawford informed the group that Councillor Coutanche would facilitate a
brainstorming session to fill in the blanks.
A discussion ensued and the matter wiH be reviewed at a future meeting.
1 Q. Action Items
a} Wordsmithing would be done to fine tune the tag line.
11. Next Meeting
Next Meeting which will include the Public Information Session on ATV use on Municipal
Roads will be scheduled for December 6th at 7pm in Chambers at the Administration
Centre.
`~.
12. Adjournment
RT5071129-04
Motion by Bob Gregory, Seconded by Mac Shiells
It is recommended that we da now adjourn at 9:1Q pm
Carn'ed.