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2007-138 To Adopt an Emergency PlanTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007-138 A By-law to Adopt an Emergency Plan WHEREAS Section 2.1(1 } of the Emergency Management and Givil Protection Act, R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and implement an emergency management program and the council of the municipality shall by by-law adapt the emergency management program; AND WHEREAS Section 3{1 } of the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9, as amended, states that every municipality shall formulate an emergency plan governing the provisions of necessary services during an emergency and the procedures under and the manner in which employees of the municipality and other persons will respond to the emergency and the council of the municipality shall by by-law adopt the emergency plan; AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte deems it expedient to adopt an Emergency Plan; NOW THEREFORE the Council of the Township of Ora-Medonte hereby enacts as follows: 1. That Schedule "A", entitled "The Township of Oro-Medonte Emergency Plan", attached hereto and forming part of this by-law is hereby adopted as the emergency plan for the Township of Oro-Medonte, 2. That The Township of Ora-Medonte shall review and, if necessary, revise its emergency plan every year, in accordance with Section 3(6} of the Emergency Management and Civii Protection Act, R.S.O. 1990, c. E.9, as amended. 3. That in the event of any conflict between the Township of Oro-Medonte Emergency Plan and the provisions of any statute, regulation or other law, the provisions of such statute, regulation, or other law shall govern. 4. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 19T" DAY OF DECEMBER, 2007. BY-LAW READ A THIRD TIME AND FINA<.~Y PASSED THIS 19T" DAY OF DECEMBER, 2007. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE u ~~,." Mayor, H. ghes ;~ ,~ ~~ ~. Clerk, J. Dot~gias Irwin Schedule "A" to By-Law No. 2007-138 ~,, ~:~ - ~, ~~ TOWNSHIP OF ORO-MEDONTE EMERGENCY RESPONSE PLAN copy # Assigned to: Date: Revision date: October 2007 DISCLAIMER The Township of Oro-Medonte Emergency Response Plan has been formulated to contain information pertinent to the township of Oro-Medonte. However, it is not intended to fulfill the needs of every resident in the Township of Oro-Medonte. Every community resident must draw up their own plans accordingly. 1 SECTION TABLE OF CONTENTS Page 1,0 Preamble 4 1.1 Intraductian 4 2.0 Aim 5 3.0 Authority 5 3.1 Definition of an Emergency 6 3.2 Actions Priar to Declaration 7 4.0 Emergency Natificatian Procedures 7 4.2 A Declared Community Emergency 8 5.0 Municipal Emergency Operations 8 5.1 Emergency Operations Centres 8 5.2 Municipal Emergency Cantral Group 8 5.3 Operating Cycle 9 5.4 MECG Responsibilities 10 6,0 Emergency Response System 11 6.I Mayor or Designate 11 6.2 Community Emergency Mgt. Coardinator 11 6.3 Chief Administrative Officer 12 6.4 OPP Detachment Commander 12 6.5 Fire Chief 13 6.6 Public Works Superintendent 13 7.0 Support and Advisory Staff 14 7.1 CAO's Administrative Assistant 14 7.2 Legal Services I4 7.3 Treasurer 15 7.4 Purchasing Agent 15 7.5 Human Resources Manager 15 7.6 Property Coardinator 16 7.7 Emergency Information Officer 16 8.0 Emergency Support Group 16 SECTION TABLE OF CONTENTS 8.1 Medical Officer of Health 16 8.2 County of Simcoe Emergency Social Services 17 8.3 County of Simcoe Paramedic Services 18 8.4 Utility Providers 1$ 8.S Area Hospitals 19 8.6 County School Boards 19 9.0 Emergency Site Management 19 9.1 Relationship between MECG and ESM 20 9.2 ESM and other Responding Agencies 20 10.0 Emergency Telecommunications Plan 20 11.0 Emergency Information Plan 21 11.1 Emergency Information Officer 21 1 L2 Community Spokesperson 22 11.3 Citizen Inquiry Supervisor 22 12.0 Distribution List 23 13.0 Amendment register 23 14.0 Annexes 24 3 TOWNSHIP Op' ORO-MEDONTE EMERGENCY RESPONSE PLAN 1.0 PREAMBLE The Township of Oro-Medonte routinely attends emergencies that require fire fighting, policing, ambulance and public works-related response through our own resources ar those provided by other levels of government. Large scale emergencies {such as chemical spills, plane crashes and natural emergencies - tarnadoes, floods, etc.), can severely deplete available resources, requiring additional personnel, equipment and expertise. In cases such as these, this Emergency Plan may be implemented. Response to a major emergency requires an assessment of the incident, effective determination of resources and efficient deployment of those resources. The primary role of government in an emergency is to provide the organizational framework within which the coordinated response will take place, thereby reducing the impact of the incident on the citizens of the municipality, and returning to a state of normalcy as soon as possible, This Plan outlines the roles and responsibilities of the Township of Oro-Medonte, as well as other response agencies at the County, Provincial, and Private Sector levels. 1.1 INTRODUCTION Emergencies are defined as situations or impending situations caused by farces of nature, accident ar an intentional act that constitutes a danger of major proportions to life and property. They affect public safety, meaning the health, welfare and property, as well as the environment and economic health of the Township of Oro-Medonte. The Township of Oro-Medonte, situated in southern Ontario to the south-east of Georgian Bay and bordering Lake Simcoe, has a population of 21,OQ0. The municipality is located on major road and rail corridors and is home to a developing regional airport. Due to the proximity to dangerous goods transport routes and geographic location, the municipality has the potential far a great diversity of major emergencies. The municipality has established a committee for emergency planning and response. The committee comprises senior officials, department heads and representatives of selected agencies from throughout the Township of Oro- Medonte, Simcoe County and the Province of Ontario. This Committee - "THE TOWNSHIP OF ORO-MEDONTE EMERGENCY PLANNING PROGRAM COMMITTEE"' - is responsible for contingency planning, memorandums of understanding, mutual aid agreements and the implementation of the Township of fJr©-Medonte Emergency Plan, when required. The Plan makes provisions to provide a response to an emergency, the co- ordination of the actions of agencies involved in the emergency to ensure an efficient response, the staffing and resource capabilities and limitations of the Township are understood and that additional expertise and resources can be called upon if required An emergency plan in itself does not guarantee the efficient, effective response to an emergency. It is a tool that assists the community's response to an emergency. The Plan must be flexible enough to adapt to abnormal emergencies and must be supported with; 1. Adequate human resources, equipment and expertise from the response agencies (it maybe necessary to acquire specialty equipment and assign and train the necessary response personnel to adequately meet the required response capability); 2, Testing of the Plan on a regular basis; 3. Review of the Plan following any incidents where it is implemented; 4. Familiarity of the contents with Plan by potential users; 5. Awareness of resources available from neighbouring municipalities, other levels of government and the private sector, and for identifiable risks, development of the appropriate agreements for access to them. 2.0 AIM The Aim of the Oro-Medonte Township Emergency Plan to provide additional emergency response capabilities in the event of a major emergency by establishing a plan of action to efficiently and effectively deploy resources to enhance the safety, welfare, environment and economic health of the residents, businesses, and visitors to the Township of Oro-Medonte, The Plan will enable a centralized, controlled and coordinated response to emergencies in the Township of Oro-Medonte, and meets the legislated requirements of the Emergency Management and Civil Protection Act. 3.0 AUTHORITY The Emergency Management and Civil Protection Act R.S.O. 1990 [Hereafter called, `The Act'] is the legal authority for this emergency response plan in Ontario. The Act states that: 2.1 (i) Every municipality shall develop and implement an emergency management program and the council of the municipality shall by by-law adopt the emergency management program. 2002, c. 1~, s. 4. Declaration of emergency 4. (1) The head of council of a munici ality may declare that an emergency exists in the mumeipahty or in any part thereof andpmay take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area. R.S.O. 1990, c. E.9, s. 4 (1}. As enabled by the Emergency Management Act, this emergency response plan and its' elements have been: Issued under the authority of the Township of Oro-Medonte By-law 2007-138; and Filed with Emergency Management Ontario, Ministry of Public Safety and Security. Township of Oro-Medonte Emergency Management Program Committee This Committee will oversee the ongoing maintenance of the Emergency Plan and will meet on asemi-annual basis to review necessary updates to the plan, organize required statutory work and coordinate training. The Program Committee consists of: - Mayor; - Chief Administrative Officer; ~ Township Clerk; - Emergency Management Coordinator [Fire Chief]; ~ Detachment Commander - OPP; Deputy Fire Chief [Mgr. of Operations]; ~ Public Works Director [Alt CEMC]; - Director of Environmental Services; - Director of Buildings and Planning. 3.1 Definition of an Emergency The Emergency Management and Civil Protection Act defines an emergency as: `a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise'; 6 The Emergency Operations Centre (EOC) can be activated for any emergency for the purposes of managing an emergency, by maintaining services to the community and supporting the emergency site. 3.2 Action Prior to Declaration From the Act: °~ 9. An emergency plan formulated under section 3, 6 or 8 shall, (a) in the case of a municipality, authorize employees of the municipality or, in the case of a lan formulated under section 6 or 8, authorize public servants to take action under the emergency plan where an emergency exists buC has not yet been declared to exist;" 4.a Emergency Notification Procedures Upon receipt of a warning of a real or potential emergency, the responding department will immediately contact Barrie Fire Control (dispatch), to request that the notification system be activated. Upon receipt of the warning, Barrie Fire Control (dispatch) will notify all members of the Municipal Emergency Control Group (MECG), Upon being notified, it is the responsibility of all MECG officials to notify their staff and volunteer organizations. Where a threat of an impending emergency exists, the MECG will be notified and placed on standby. 4.1 Requests for Assistance Assistance may be requested from the county at any time by contacting the Community Emergency Management Coordinator for the County of Simcoe. The request shall not be deemed to be a request that the county assume authority and control of the emergency. Assistance may also be requested from the Province of Ontario at any time without any loss of control or authority. A request for assistance should be made by contacting Emergency Management Ontario, (Provincial Operations Centre). The Emergency notification contact list, including contact numbers for requesting assistance, is attached as Appendices to this plan. 4.2 A Declared Community Emergency The Mayor or designate of the Township of Oro-Medonte, as the Head of Council, is responsible for declaring an emergency. This decision is usually made in consultation with other members of the MECG. Upon declaring an emergency, the Mayor will. notify: • Emergency Management Ontario, Ministry of Public Safety and Security; • Township Council; • County Warden, as appropriate; • Public; + Neighbouring community officials, as required; • Local Member of the Provincial Parliament (MPP); • Local Member of Parliament (MP}. A community emergency may be terminated at any time by: • Mayor or Designate; or • Township Council; ar • Premier of Ontario. When terminating an emergency, the Mayor will notify: • Emergency Management Ontario, Ministry of Public Safety and Security; • Township Council; • County Warden, as appropriate; • Public, • Neighbouring community officials, as required; • Local Member of the Provincial Parliament (MPP}; • Local Member of Parliament (MP). 5.0 Municipal Emergency Control Group 51 Emergency Operations Centre (EOC) and Alternate Centre The MECG will report to the Emergency Operations Centre located at Oro- Medonte Township Offices at 148 Line '7 South. In the event this operation centre cannot be used, then the alternate location will be the Township of Oro-Medonte Fire Station No. 3, at 33'75 Line 4 North. 5,2 Municipal Emergency Control Group (MECG) The emergency response will be directed and controlled by the Municipal s Emergency Control Group (MECG} - a group of officials who are responsible for coordinating the provision of the essential services necessary to minimize the effects of an emergency an the community. The MECG consists of the following officials: 1. Mayor of the Township of Oro-Medonte, or alternate; 2. Chief Administrative Officer, or alternate; 3. Township Clerk; 4. Detachment Commander - OPP, or alternate; 5. Fire Chief, or alternate [CEMC]; 6. Public Works Representative, or alternate; 7. Director, Buildings and Planning; 8. Emergency Information Officer. 9. Telecommunications Coordinator; Additional personnel called or added to the MECG may include: 10. County Emergency Planning Representative(s) 1 L County Social Services Representative; 12. County Paramedic Services (EMS} Representative; 13. District Health Unit Representative; 14. County Emergency Management Unit Representative; 15. Emergency Management Ontario Representative; 16. Conservation Authority Representative{s); - The Nottawasaga galley Conservation Authority' and - The Lake Simeoe Region Conservation Authority 17. Liaison staff from provincial ministries; Ministry of Environment, etc.; 18. Utilities representative[s] if required and available; Any other officials, experts or representatives from the public or private sector as deemed necessary by the MECG. The MECG may function with only a limited number of persons depending upon the emergency. While the MECG may not require the presence of all the people listed as members of the control group, all members of the MECG must be notified. 5.3 Operating Cycle Members of the MECG wi11 gather at regular intervals to inform each other of actions taken and problems encountered. The Chief Administrative Officer (CAO} will establish the frequency of meetings and agenda items. Meetings will be kept as brief as possible thus allowing members to carry out their individual responsibilities. The CAO's Assistant will maintain status board and maps and which will be prominently displayed and kept up to date. 9 5.~ Municipal Emergency Control Group Responsibilities The members of the Municipal Emergency Control Group (MECG) are likely to be responsible far the following actions or decisions: • Calling out and mobilizing their emergency service, agency and equipment; • Coordinating the response from their individual services, ensuring that any actions necessary for the mitigation of the effects of the emergency are taken, provided they are not contrary to law; • Determining if the location and composition of the MECG are appropriate; • Advising the Mayor as to whether the declaration of an emergency is recommended; • Advising the Mayor on the need to designate ali or part of the township as an emergency area; • Ensuring that an Emergency Site Manager {ESM) is appointed; • Ensuring support to the ESM by offering equipment, staff and resources, as required; • Ordering, coordinating and/or overseeing the evacuation of inhabitants considered to be in danger; • Discontinuing utilities ar services provided by public or private concerns, i.e. hydro, water, gas, closing down a shopping plazalmall; • Arranging for services and equipment from local agencies not under community control i.e. private contractors, industry, volunteer agencies, service clubs; • Notifying, requesting assistance from and/or liaison with various levels of government and any public or private agencies not under community control, as considered necessary; • Determining if additional volunteers are required and if appeals for volunteers are warranted and coordinating the registration and deployment of volunteers; • Determining if additional transport is required for evacuation or transport of persons and/or supplies; • Ensuring that pertinent information regarding the emergency is promptly forwarded to the Emergency Information Coordinator and Citizen Inquiry Supervisor, for dissemination to the media and public; • Determining the need to establish advisory groups and/or sub- committees/working groups for any aspect of the emergency including recovery; • Authorizing expenditure of money required dealing with the emergency; • Notifying the service, agency ar group under their direction, of the termination of the emergency; • Maintaining a log outlining decisions made and actions taken, and submitting a summary of the log to the Chief Administrative Officer within one week of the termination of the emergency, as required; 10 • Maintaining services to the community outside of the affected area; • Participating in the debriefing following the emergency. 6.0 EMERGENCY RESPONSE SYSTEM (The individual responsibilities of the Municipal Emergency Control Group) 6.1 Mayor or Designate The Mayor or Designate is responsible for: • Providing overall leadership in responding to an emergency; • Declaring an emergency within the designated area; • Declaring that the emergency has terminated {Council or the Province may also terminate the emergency}; • Notifying Emergency Management Ontario of the Ministry of Public Safety and Security of the declaration of the emergency, and termination of the emergency; • Ensuring that members of council are advised of the declaration and termination of an emergency, and are kept informed of the emergency situation. • Ensuring that the Warden of Simcoe County is notified. 6.2 Community Emergency Management Coordinator The Community Emergency Management Coordinator or alternate (CEMC) is responsible for: • Activating and arranging the Emergency Operations Centre; • Ensuring that security is in place for the EOC and registration of MECG members; • Ensuring that all members of the MECG have necessary plans, resources, supplies, maps, and equipment; • Providing advice and clarifications about the implementation details of the Emergency Response Plan; • Supervising the Telecommunications Coordinator; + Ensuring liaison with community support agencies {e.g. St. John Ambulance, Canadian Red Crass}; • Ensuring that the operating cycle is met by the MECG and related documentation is maintained and kept for future reference; • Addressing any action items that may result from the activation of the Emergency Response Plan and keeping MECG informed of implementation needs; • Maintaining the records and logs for the purpose of debriefings and post- emergeneyreporting that will be prepared. 6.3 Chief Administrative Officer The Chief Administrative Officer for the Township of Oro-Medonte is responsible for: * Activating the emergency notification system through Barrie Fire Control (dispatch), if required; • Ensuring liaison with the OPP Detachment Commander regarding security arrangements for the EOC; • As the Operations Officer, coordinating all operations within the Emergency Operations Centre, including the scheduling of regular meetings; • Advising the Mayor on policies and procedures, as appropriate; • Approving, in conjunction with the Mayor, major announcements and media releases prepared by the Emergency Information Coordinator, in consultation with the MECG; • Ensuring that a communication link is established between the MECG and the Emergency Site Manager (ESM); • Calling out additional township staff to provide assistance, as required. 6.4 Ontario Provincial Police Detachment Commander The Detachment Commander is responsible far: • Notifying necessary emergency and community services, as required; • Depending on the nature of the emergency, assigning the Site Manager and inform the MECG; • Establishing an ongoing communications link with the senior Ontario Provincial Police Official at the scene of the emergency; • Establishing the inner perimeter within the emergency area in a Police-led emergency; • Establishing the outer perimeter in the vicinity of the emergency to facilitate the movement of emergency vehicles and restrict access to all but essential emergency personnel; • Providing traffic control staff to facilitate the movement of emergency vehicles; • Alerting persons endangered by the emergency and coordinating evacuation procedures; • Liaison with the Social Services Representative regarding the establishment and operation of evacuation and reception centres; • Ensuring the protection of life and property and the provision of law and order; • Providing police service in EOC, evacuee centres, morgues, and other facilities, as required; • Notifying the coroner of fatalities; • Ensuring liaison with other community, provincial and federal police agencies, as required; 12 6.5 Fire Chief The Fire Chief is responsible for: • Activating the emergency notification system through the Barrie Fire Control (dispatch); • Role of Community Emergency Management Coordinator; • Providing the MECG with information and advice on firefighting and rescue matters; • Depending on the nature of the emergency, assigning the Site Manager and informing the MECG; • Establishing an ongoing communications link with the senior fire official at the scene of the emergency; • Informing the Mutual Aid Fire Coordinators and/or initiating mutual aid arrangements for the provision of additional firefighters and equipment, if needed; • Determining if additional or special equipment is needed and recommending possible sources of supply, e.g., breathing apparatus, protective clothing; • Providing assistance to other community departments and agencies and being prepared to take charge of or contribute to non-fire fighting operations if necessary, e.g., rescue, first aid, casualty collection, evacuation; Providing an Emergency Site Manager, if required. 6.6 Public Works Supervisor The Public Works Supervisor is responsible for: Providing the MECG with information and advice on engineering and public works matters; • Depending on the nature of the emergency, assigning the Site Manager and informing the MECG; • Establishing an ongoing communications link with the senior public works official at the scene of the emergency; • Ensuring liaison with public works representatives from neighbouring communities to ensure a coordinated response; • Provide engineering assistance; • Ensuring construction, maintenance and repair of township roads; • Ensuring the maintenance of water systems; • Providing equipment for emergency pumping operations. • Ensuring liaison with the fire chief concerning emergency water supplies far fire fighting purposes; • Providing emergency potable water, supplies and sanitation facilities to the requirements of the Medical Officer of Health; • Discontinuing any public works service to any resident, as required, and restoring these services when appropriate; 13 • Ensuring liaison with public utilities to disconnect any service representing a hazard and/or to arrange for the provision of alternate services or functions; • Providing public works vehicles and equipment as required by any other emergency services; • Ensuring liaison with the conservation authority regarding flood control, conservation and environmental matters and being prepared to take preventative action. 7.0 Support and Advisory Staff The following staff may be required to provide support, logistics and advice to the MECG. 7.1 CAO's Administrative Assistant{s) The CAO's Administrative Assistant{s) is responsible for: • Assisting the Chief Administrative Officer, as required; • Ensuring all important decisions made and actions taken by the MECG {Municipal Emergency Control Group} are recorded; • Ensuring that maps and status boards are kept up to date; • Providing a process for registering MECG members and maintaining a MECG member list; • Notifying the required support and advisory staff of the emergency, and the location of the Emergency Operations Centre; • Initiating the opening, operation and staffing of switchboard at the community offices, as the situation dictates, and ensuring operators are informed of MECG members" telephone numbers in the EOC; • Assuming the responsibilities of the Citizen Inquiry Supervisor; • Arranging for printing of material, as required; • Coordinating the provision of clerical staff to assist in the Emergency Operations Centre, as required; • Upon direction by the Mayor, ensuring that all council are advised of the declaration and termination of declaration of the emergency; • Upon direction by the Mayor, arranging special meetings of council, as required, and advising members of council of the time, date, and location of the meetings; • Procuring staff to assist, as required. 7.2. Leal Services Representative Note: TFie Township purchases its Legal assistance using law firms with expertise in various disciplines of municipal affairs. 14 The Legal Services Representative is responsible for; Providing advice to any member of the Municipal Emergency Control Group on matters of a legal nature as they may apply to the actions of the Township of Ora- Medonte in its response to the emergency, as requested. 7.3 Treasurer The Treasurer is responsible far: • Providing information and advice on financial matters as they relate to the emergency; • Ensuring liaison, if necessary, with the TreasurerslDirectors of Finance of neighbouring communities; • Ensuring that records of expenses are maintained for future claim purposes; • Ensuring the prompt payment and settlement of all the legitimate invoices and claims incurred during an emergency. 7.4 Purchasing Agent Reporting to the Treasurer, the Purchasing Agent is responsible for: • Providing and securing of equipment and supplies not owned by the Township of Oro-Medonte; • Ensuring liaison with purchasing agents of the neighbouring communities, if necessary; • Maintaining and updating a list of all vendors (including 24-hour contact numbers} who may be required to provide supplies and equipment. 7.5 Human Resources Manager The Human Resources Manager is responsible for: • Coordinating and processing requests far human resources; • Coordinating offers of, and appeals far, volunteers with the support of the MECG; • Selecting the most appropriate site(s) for the registration of human resources; • Ensuring records of human resources and administrative detail, that may involve financial liability, are completed; • Ensuring that a Volunteer Registration Farm is completed, when volunteers are involved and a copy of the form is retained for town records; • Ensuring identification cards are issued to volunteers and temporary employees, where practical; is Arranging for transportation of human resources to and from site(s); Obtaining assistance, if necessary, from Human Resources Development Canada, as well as other government departments, public and private agencies and volunteer groups. ?.b Property Coordinator The Property Coordinator is responsible for: • Open and maintain the Municipal Offices; Provide security for the Municipal Officers, as required; • Provide identification cards to Municipal Emergency Control Group members and Municipal Support Staff; • Co-ordinate the maintenance and operation of feeding, sleeping and meeting areas of the MECG, as required; • Ca-ordinate parking at the Municipal Offices; • Procure staff to assist, as required. 7.7 Emergency Information Officer During a Declared Emergency, the MECG will appoint an Emergency Information Officer. The Emergency Information Officer is responsible for the dissemination of news and information to the media for the public. A detailed Emergency Information Plan is included in Section 1 1. Township of Oro-Medonte Emergency Support Group 8.0 Preamble The agencies listed in this section provide key services to our community an an ongoing basis, but are not under the control of the Township. Depending on the scale and timeframes involved in an emergency they may or may not have direct representation at our Emergency Operations Centre. If the County of Simcoe also were to declare an emergency, for example, our contact with the County agencies and requests far assistance would go through their EOC and then back to us. 8.1 SMDHU Medical Officer of Health The Medical Officer of Health may provide services such as: • Acting as a coordinating link far all emergency health services at the MECG: • Ensuring liaison with the Ontario Ministry of I-Iealth and Long Term Care, Public 16 Health branch; • Depending on the nature of the emergency, assigning the Site Manager and informing the MECG; • Establishing an ongoing communications link with the senior health official at the scene of the emergency; • Ensuring liaison with the ambulance service representatives; • Providing advice on any matters, which may adversely affect public health; • Providing authoritative instructions on health and safety matters to the public through the Emergency Information Coordinator; Coordinating the response to disease related emergencies or anticipated emergencies such as epidemics, according to Ministry of Health and Long Term Care policies; • Ensuring coordination of care of bed-ridden citizens and invalids at home and in evacuee centres during an emergency; • Ensuring liaison with voluntary and private agencies, as required, for augmenting and coordinating public health resources; • Ensuring coordination of all efforts to prevent and control the spread of disease during an emergency; • Notifying the Public Works Representative regarding the need for potable water supplies and sanitation facilities; • Ensuring liaison with Social Services Representative on areas of mutual concern regarding health services in evacuee centres. • Liaison with Red Cross on areas of mutual concern regarding health services in evacuee areas which include: o Food Safety o Counseling of victims o General safety and sanitation o Accommodation standards a Air monitoring a Ensuring that continuing home care as required is provided for those victims who are relocated to other areas and not the hospital. 8,2 County Social Services Representative The Senior Social Services Representative may provide services such as r: ^ Ensuring the well-being of residents who have been displaced from their homes by arranging emergency lodging, clothing, feeding, registration and inquiries and personal services; ^ Supervising the opening and operation of temporary andlor long-term evacuee centres, and ensuring they are adequately staffed; ^ Ensuring liaison with the police chief with respect to the pre-designation of evacuee centres which can be opened on short notice; ^ Liaison with the Medical Offieer of Health on areas of mutual concern regarding 17 operations m evacuee centres; Liaison with the Municipal Control Group with respect to the pre-designation of evacuee centres which can be opened at short notice; Ensuring that a representative of the Simcoe County Board of Education andlor Separate School Board islare notified when facilities are required as evacuee reception centres, and that staff and volunteers utilizing the school facilities take direction from the Board representative(s) with respect to their maintenance, use and operation; Making arrangements for meals far the staff/volunteers at the EOC and the Site. 8.3.1 County of Simcoe Paramedic Service Representative The County of Simcoe Paramedic Services provides services such as: ^ Ensuring emergency medical services at the emergency site; ^ Depending on the nature of the emergency, assigning the Site Manager and informing the MECG; ^ Establishing an ongoing communications link with the senior EMS official at the scene of the emergency; ^ Obtaining EMS from other municipalities for support, if required; ^ Advising the MECG if other means of transportation is required for large scale response; • Liaising with the Ministry of Health and Long Term Care Central Ambulance Communications Centre to ensure balanced emergency coverage is available at all ^ times throughout the community ^ Ensuring liaison with the receiving hospitals; • Ensuring liaison with the Medical Officer of Health, as required. 8.4 Utilities: Hydro One, Bell, Enbridge, Union Gas Note; The utilities and the supporting infrastructure that supply our community do not come under the control of the Township., During same emergencies, representatives of these organizations may be available to the MECG for consultation and restoration of service purposes. It is most likely that our contact with them will be conducted remotely, especially in the case of an emergency spanning more than one municipality. During an emergency, our expectation of performance for our servicing utilities is that they will strive to; • Maintain their respective infrastructure in the area to the best of their abilities • Respond as required to restore service in a timely fashion; • Assist emergency response agencies by providing up to date information at our Emergency Operations Centres, Command Posts, Media Centres, and Evacuee Centres etc.; 18 • Ensure that their internal communications systems are operational; • Wark in conjunction with Township of C}ro-Medonte personnel in restoration procedures; • Ensure internal staffing availability; • Co-ordinate response with all department I agencies involved. 8.5 Hospitals (Royal Victoria, Soldiers Memorial, Huronia District) During an emergency where an influx of ill ar injured may be expected to seek medical attention, our local hospitals would normally be expected to ramp up to meet the need by; • Implementing the hospital emergency plan; • Ensuring liaison with the Medical Officer of Health and local ambulance representatives with respect to haspital and medical matters, as required; • Evaluating requests far the provision of medical site teamstmedical triage teams; • Ensuring liaisan with the Ministry of Health and Long Term Care, as appropriate. 8.6 Simcoe County District Schaal Board of Education and Simcoe Muskoka Catholic School Board The Simcoe County District School Board of Education and Simcoe Muskoka Catholic School Board are responsible for the operation of elementary and secondary schools within Simcoe County in general and the Township of Oro- Medonte. Depending upon the nature of the emergency, the Simcoe County District School Board and Simcoe Muskoka Catholic School Board are responsible for: • Will activate Board plans for the protection and maintenance of students within the buildings for the duration of the emergency, if evacuation is not required; • Arrange far the transportation of students in the event of evacuation; • Ensure internal communications systems are operational; 9.0 Emergency Site Management In the ease where a declared emergency has a defined area within which the most severe effects of an emergency are located, it will be normal procedure for an 19 Emergency Site Manager [ESM]to be appointed. The Emergency Site Manager will, in most cases, be the most senior available representative from the Department or Agency mast directly involved with the mitigation and restoration of the emergency site. Eg. In the case of a fire ar hazardous materials incident, it would be normal to expect that the Emergency Site Manager would be a senior member of the Fire and Emergency Services Department. In the case of an infrastructure failure such as a road or bridge collapse, however, it may be the Superintendent of the Public Works Department in overall control of the scene. This designated individual will work with the on-site representatives of all other agencies working in the affected area to coordinate all work and ensure the most efficient resolution of the incident using the principles of our Incident Management System. 9.1 Relationship between MECG and Emergency Site Manager (ESM): Depending an the nature of the emergency, and once the ESM has been assigned, the MECG relationship with the ESM is to offer support with equipment, staff and other resources, as required. The MECG will also ensure that the rest of the community maintains municipal services. 9.2 Relationship between Emergency Site Manager (ESM), and responding Incident Commanders, and control structures of emergency responders The senior representative for each emergency responder eg.(police, fire, EMS, public works) at the site will consult with the Emergency Site Manager, so as to offer a coordinate and effective response. Regular briefings will be held at the site and chaired by the Emergency Site Manager, so as to establish the manner and process by which response to the emergency will be provided. 10.0 Emergency Telecommunications Plan Upon implementation of the Emergency Response Plan, it will be important to ensure that communications are established between the emergency site(s) and the EOC. Also, communications may be required at various locations including evacuation centers, hospitals, and other key responding agencies. The Emergency Telecommunications Coordinator is part of the initial Emergency Notification Procedure who in turn will call upon their contacts for further communications support, as required. 20 11.0 Emergency Information Plan Upon implementation of this Emergency Response Plan, it will be important to co-ordinate the release of accurate information to the news media, issue authoritative instructions to the public, and respond to or redirect individual requests for, or reports on, information concerning any aspect of the emergency. In order to fulfill these functions during an emergency, the following positions will be established: 1. Emergency Information Officer; 2. Community Spokesperson; and 3. Citizen Inquiry Supervisor. Depending on the nature of the emergency, it may be necessary to establish a Media Information area adjacent to the emergency site, as decided by the MECG. This area, if established, will be staffed as determined the Community Spokesperson. The Citizen Inquiry Section is located in the Emergency Information Centre, under the supervision of the Social Services Representative. 1 L 1 Emergency Information Officer The Emergency Information Officer reports to the Chief Administrative Officer (CAO) and is responsible for: • Establishing a communication link with the Community Spokesperson, the Citizen Inquiry Supervisor and any other media coordinators} (i.e. provincial, federal, private industry, etc.} involved in the incident, ensuring that all information released to the media and public is timely, full and accurate; • Ensuring that the Emergency Information Centre (EIC} is set up and staffed and a site EIC, if required; • Ensuring liaison with the MECG to obtain up-to-date information for media releases, eo-ordinate individual interviews and organize press conferences; • Ensuring that the following are advised of the telephone number of the Media Information area: o Local Media -Radio, TV Stations, Local Cable Company, Newspapers; a Municipal Emergency Control Group; o Switchboard (Township and Emergency Services); o Community Spokesperson; o Police Public Relations Officer; o Neighbouring Communities; 21 a Citizen Inquiry Supervisor; a Any other appropriate persons, agencies or businesses. • Providing direction and regular updates to the Citizen Inquiry Supervisor to ensure that the most accurate and up-to-date information is disseminated to the public; • Ensuring that the media releases are approved by the Chief Administrative Officer (in consultation with the Mayor) prior to dissemination, and distributing hard copies of the media release to the EIC, the MECG, Citizen Inquiry Supervisor and other key persons handling inquiries from the media; • Monitoring news coverage, and correcting any erroneous information; • Maintaining copies of media releases and newspaper articles pertaining to the emergency. 11.2 Community Spokesperson The community spokesperson will be appointed by the Municipal Emergency Control Group and is responsible for: • Giving interviews on behalf of the Township of Oro-Medonte Council; • Establishing a communication link and regular liaison with the Emergency Information Officer at the Emergency Operations Centre [EOC]; • Redirecting all inquiries about decisions made by the MECG and about the emergency as a whole, to the Emergency Information Officer; • Coordinating media reporting e.g. (video, photographic) sessions at the scene when necessary and appropriate; • Coordinating on-scene interviews between the emergency services personnel, supporting resource agencies and the media. 11.3. Citizen Inquiry Supervisor The Citizen Inquiry Supervisor is responsible for: • Establishing a Citizen Inquiry Service, including the appointment of personnel and designation of telephone lines; • Informing the Emergency Information Officer of the establishment of the Citizen Inquiry Service and designated telephone number(s); • Informing the affected emergency services, the MECG and Township switchboards of the establishment of the Citizen Inquiry Service and designated telephone numbers; • Ensuring liaison with the Emergency Information Officer to obtain current information on the emergency; • Responding to, and re-directing inquiries and reports from the public based upon 22 information from the Emergency Information Officer. (Such information nay be related to school closings, access routes or the location of evacuee centres.); • Responding to and redirecting inquiries pertaining to the investigation of the emergency, deaths, injuries or matters of personnel involved with or affected by the emergency to the appropriate emergency service; • Responding to and redirecting inquiries pertaining to persons who may be located in evacuation and reception centres to the registration and inquiry telephone number(s); • Procuring staff to assist, as required. 12.0: DISTRIBUTION LIST I. Mayor of the Township of Oro-Medonte; 2. Chief Administrative Officer; 3. Clerk; 4. Emergency Management Coordinator and all alternates; 5. Detachment Commander -DPP; 6. Public Works Superintendent and alternate; 7. Medical Officer of Health; 8. County of Simcoe Social Services Representative; 9. County of Simcoe Paramedic Services; 10. Emergency Information Officer; 11. Telecommunications Coordinator; 12. Emergency Management Ontario Lakes Sector; 13. Simcoe Muskoka District Health Unit; 14. Amateur Radio Emergency Services CARES) 13.0: UPDATES AND AMENDMENTS Original Plan: Plan adoption: Rewrite and update: November 2004 March 2005 October 2007 23 ANNEXES ANNEX A-Notification Procedures • Contact Lists [confidential] ANNEX B-Social Services • County of Simcoe Social Services Department-Emergency Social Services Plan ANNEX C-Medical Officer of Health • Simcoe Muskoka District Health Unit-Emergency Health Plan ANNEX D-Emergency Response Plan-County of Simcoe 24