12 19 2007 COW AgendaTOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
C1. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
154
4-1) 910 a.m. Sandy Austin, re: Ravines of M••• nte Park.
c) 9:20 a.m. Julie Standen, re: Ravines of Medonte Park
5. CORRESPONDENCE:
• I T11111�1�'11;11111 • ig I gel 5 q1 Me
b) Oro-Medonte History Association, correspondence dated December 12, 2007 re: Guthrie
United Church.
a) Report No. TR 2007-23, Paul Gravelle, Treasurer, re: Statement of Accounts,
November, 2007.
b) Report No. TR 2007-24, Paul Gravelle, Treasurer, re: Funding — Sweetwater Park.
c) Report No. TR 2007-25, Paul Gravelle, Treasurer, re: Capital Projects Financed from
Tax Levy — Road Construction.
d) Report No. TR 2007-26, Paul Gravelle, Treasurer, re: Joint Municipal Agreement,
Township of Severn, Coldwater & District Community Centre.
9111 a 0 0 0
CNIMNS-11 1r, KIM Iv ETWORITRWAM
f) Doug Irwin, Clerk, re: Draft By-Law 2007-136, A By-law to Govern the Proceedings of
Council and Committees/Technical Support Groups of Council in the Township of Oro-
Medonte and to Repeal By-law No. 2006-114.
g) Doug Irwin, Clerk, re: Draft Policy POL-ADM-08, Accountability and Transparency.
4
WIMM
i) Report No. CAO 2007-03, Robin Dunn, Chief Administrative Officer re: Oro-Medonte
Strategic Directions — Looking Ahead 2008 — Aligning Council Mandate, 2007-2010 [to
be distributed at meeting].
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2007-33, Keith Mathieson, Director of Engineering and Environmental
Services re: Vic Emberson — Request to Connect to Robincrest Municipal Water System
— 72 Moonstone Road East.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2007-57, Bruce Hoppe, Director of Building and Planning Services, re:
Zoning By-law Amendment for Michael MacVittie, Range 2, Part of Lot 3, 978 Line 2
South & Ron Henderson, Range 2, Part of Lot 3, 892 Line 2 South, (Oro), Township of
Oro-Medonte.
b) Report No. BP 2007-61, Bruce Hoppe, Director of Building and Planning Services, re:
Zoning By-law Amendment for James Gray, West Part Lot 5, Concession 5 (Oro),
Township of Oro-Medonte, 2815 Line 4 North.
10. EMERGENCY SERVICES:
a) Scott Cowden, Director of Fire and Emergency Services, re: Draft By-Law 2007-138, A
By-Law to Adopt an Emergency Plan.
b) Report No. FD 2007-09, Scott Cowden, Director of Fire and Emergency Services re:
School Crossing Guard Program.
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2007-29, Shawn Binns, Manager of Recreation and Community Services
re: North Simcoe ATV Club Request for By-Law to permit ATV use on Specific Municipal
Roads.
b) Report No. RC 2007-30, Shawn Binns, Manager of Recreation and Community Services
re: Ravines of Medonte Park Development.
2
12. IN- CAMERA:
a) Bruce Hoppe, Director of Building and Planning Services, re: Property Matter.
b) Councillor Allison, re: Personnel Matter.
c) Robin Dunn, Chief Administrative Officer, re: Personnel Matter.
d) Doug Irwin, Clerk, re: Legal Matter.
13. ADJOURNMENT
HOLIDAY FESTIVITIES: 1:00 P.M.
Guthrie Public School
Melody Northrop, Principal
Lynn Dyck, Director -Music Teacher
Cassie Sage, Grade 3 Teacher
Kim Wand, Grade 3 Teacher
Kathleen Clarke, Grade 3 Teacher
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1. NOTICE OF ADDITIONS
a) Walter Dickie, correspondence dated December 17, 2007 re: Request for
Deputation, Ravines of Medonte Park.
5. CORRESPONDENCE:
c) Lisa Groves, Burl's Creek Family Event Park, correspondence dated December 14,
2007 re: Live Nation Canada (formerly House of Blues) Music Festival, August,
2008.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
b) Report No. EES 2007-35, Keith Mathieson, Director of Engineering and
Environmental Services re: Valerie Hanley — Request to Connect to Harbourwood
Municipal Water System — 11 Shelswell Boulevard.
11. RECREATION AND COMMUNITY SERVICES:
a) Additional correspondence for Report No. RC 2007-29, Shawn Binns, Manager of
Recreation and Community Services re: North Simcoe ATV Club Request for By-
Law to permit ATV use on Specific Municipal Roads [11 a-94 confidential
membership list containing 118 names and addresses of North Simcoe ATV Club on
file in Clerk's office].
b) Additional correspondence for Report No. RC 2007-30, Shawn Binns, Manager of
Recreation and Community Services re: Ravines of Medonte Park Development.
12. IN- CAMERA:
e) Paul Gravelle, Treasurer, re: Legal Matter.
Irwin, Doug
From: WALTER DICKIE
Sent: Monday, December 17, 2007 4:12 PM
To: Irwin, Doug
Subject: Deputation @ Dec 19 C of W meeting
Doug
I would like a deputation before Council @ the Dec 19 C of W meeting.
I have correspondence from Mr. B inns that The Topic of the Ravines of Medonte Parkland was to be
discussed on the Aug 15 and then on the Sept 19 C of W meetings. The Topic did not make the agenda
either time.
Consquently I waited until I actually saw that it made the agenda which only appeared on your website
to-day (Mon. 17).
Thank you for your consideration.
Walter Dickie
Hello, my name is Julie Standen I am here today to express support on behalf of
my family for the proposed development of the Ravines Park. I live at 9 Blackcomb
Drive directly across the road from the park. We have a direct view of the park and have
enjoyed seeing the increased use of the park over the last few winters. We support the
proposed development for many reasons.
Firstly, we have a family with four children. Although all our children are special
we have one child who is particularly special. Our son Justin is 16 years old and has
cerebral palsy. Justin requires a wheelchair for mobility and support. Since the park has
been utilized as a rink the last few winters we have been able to see Justin experience an
inclusion he has great difficulty achieving. The rink has provided an inclusive social and
recreational opportunity in a natural, unorchestrated environment. Justin has been able to
go to the rink and have fun with kids in his own community. Sometimes watching,
sometimes spinning on the ice until he's dizzy! Justin even plays hockey with help from
his friends and neighbors.
As well as being a healthy venue for the children and youth of our community the
development creates an opportunity for adults of all ages to enjoy physical recreation.
Skating and tennis are sports for all ages. Adults whether they are parents or grandparents
set an example for the children. We as adults, and in fact communities have a
responsibility to lead physically active lifestyles as role models for our children. In
today's age of epidemic proportions of obesity and diabetes it is essential that
communities provide environments to encourage young and old alike to be strong and
healthy both physically and socially.
For those in the community that choose a different type of recreation we believe
gardening would only enhance the park's beauty. Gardening may bring volunteers
together in a social and physical way making the park enjoyable to all people in the
community.
In closing, we love our beautiful neighborhood and community. We believe this
proposal was initiated not as an attempt to increase anyone's front yards or to show any
disrespect for our neighbors. We believe by creating a useable park we are indeed
honoring our community. I thank you for this opportunity to show our support for a great
community endeavor!
December 19,2007 C of W
Development of Ravines of Medonte Park
Mr. Chairman, members of Council. I am hear to-day to voice concern over the
transtbirnation of a small neighbourhood park into a community park driven by the
ability to raise money and not sound recreation planning principles.
Although this is not a "NI Y" issue for me I do live in this neighbourhood and have a
high interest in this park as you will hear later.
The park in the Ravines of Medonte is listed in The Oro-Medonte Recreation Master Plan
as being a "Neighbourhood Park". Mr. Binns defines a neighbourhood park as one that
is within walking distance. I would suggest that the maximum distance that a young
person will walk is I kni. On this premise, a neighbourhood park should be designed for
use by the population within the neighbourhood and not the municipality at large.
Community Parks, which are set aside in all populated areas of the Township have the
area and population base including volunteers to support more wide ranging facilities
than a neighbourhood park. All recreation planners I have talked to would never consider
putting a multi-use recreation pad in a neighbourhood park.
I suggest to you that both the Official Plan & Recreation Master Plan are used by
perspective home purchasers to determine the potential use of land & development in an
area. If I were a purchaser of a home in the Ravines 1,would feel confident that a
permanent multi-use recreation pad with the potential of bringing users from across the
municipality would never be built in the small neighbourhood park.
E
Before you get the impression I am against recreation in the park allow me to elaborate
on a couple of points.
After 15 years of idleness in the winter, I was glad to see it was being put to use.
I am in support of a hard surface to facilitate ice making in the winter for as a parent I
also was involved in making outdoor ice rinks for neighbourhood kids and appreciate the
work as well as the camaraderie of the volunteers.
E
I urge you to heed the legitimate concerns of the adjacent property owners, The
development of a neighbourhood park into a "Community Park" was not on the
Townships radar screen when they located there: quite the opposite as it has always been
zoned "Open Space". They see the misuse of the Moonstone facility and do not want it
repeated next to them.
Man can build structures anywhere but open space for unstructured activities is priceless.
Shawn Binns
Manager of Recreation and Community Services
Township of Oro-Medonte
Development of Ravines of Medonte Park
First of all I would like to commend Messers Lee & Standen for their efforts during the
past few years encouraging children of the community to use the park. They have been
excellent stewards, always leaving the park in a tidy and unobstructed condition. I
encourage the township to assist the by providing a non-porous surface to facilitate
their ice making endeavours.
If a permanent non-porous surface i.e. asphalt or concrete is to be used I would prefer
that it be located near the perimeter of the park so that the limited natural open space may
be maintained.
The to Multi-Use Pad in conjunction with the Ravines of Medonte Park- is of great
concern to me. Multi-Use Pads are generally only recommended/acceptable for
Community Parks which have the population and infrastructure to support the This is a
Neighbourhood Park with demographics, I suggest, will not sustain a Multi-Use Pad.
I am totally opposed to the installation of permanent boards and lights. Neither of the
"ice surfaces" at Shanty Bay nor Hawkestone are encumbered with these obstructions. As
you have indicated, these are not planned. I will not comment further other than to say
that if they are ever contemplated in the future I would wish to make a formal
presentation.
Thank you for keeping the area residents informed and for an opportunity for making
comments.
Sincerely,
W
Oro-Medonte History Association
20 November 2007
Present: Chair Allan Howard, Secretary Sheila Kirkland, Treasurer Bruce Wiggins,
Vice-chair Geoffrey Booth, Jadeen Henderson and Margaret Prewer. Guest: Councilor
John Crawford
Minutes of Oct. 17 — add to New Business: "Jadeen received three boxes of historical
material from Loreen Rice-Lucas (see attached list), which have been forwarded to the
Archives." Moved by Margaret, seconded by Sheila, that minutes be accepted as
amended. PASSED.
Business Arising
• In compliance with the Ontario Municipal Act, OMHA has been exploring
Heritage Act bylaws, and will be appearing before Council in the near future with
Committee recommendations.
• Proposed Budget for 2008 — as circulated
• Discussion — highlights include additional costs for ground radar,
containers, summer student hire and augmented meeting fees.
• MOTION Provided it is within OMHA's mandate to do so, OR
pending Council approval, that Margaret Prewer be added as a sixth
member to the membership of the OMHA. PASSED.
• MOTION That the annual honorarium be divided equally among all
six members of the OMHA. Further, that if it is not possible for Margaret
to participate in the 2007 honorarium, for Allan Howard's share to be
further divided equally between himself and Margaret Prewer. PASSED.
• Line item required in Expenses to reflect potential cost of engineering for
container compliance with Ontario Building Code. Margaret will
investigate and report at next meeting.
• Councilor Crawford suggested that straw-bale construction may also be an
option for building construction, pointing out that there is an applied
academic program at the Haliburton campus of Sir Sanford Fleming
College. Under the supervision of qualified instructors, students in this
program construct buildings that might be suitable for our purposes.
Geoff to investigate and report at next meeting. MOTION That the budget
as discussed be approved by OMHA members and forwarded to Council
for consideration. PASSED.
Correspondence
• Ontario Black History Society — request for sponsorship. Allan to advise that
OMHA is also a non-profit organization.
• Email requesting information on the Rugby Cemetery and Congregational
Church. Margaret will respond.
• Manticore Books has requested OMHA publications at a 30% discount. Margaret
to inform them that, in keeping with our policy, there is no discount, although
vendors are free to sell materials at whatever price they wish.
New Business
• Guthrie Church — report as circulated.
• Margaret reported that Winter Park and Rec brochure will contain an article on
early communication in the area, excerpted from Story of Oro.
• Bruce reported that the Tractor Road Rally will be moved up to 2008. Parameters
around insurance will be investigated.
Adjournment.
Next Meeting
Tuesday, December I I at 7:00 pm, location TBA
I Report to Mayor and Council Township of Oro-Medonte
23=
From: The Kirklands
Sent: Wednesday, December 12, 2007 3:11 PM
Subject: Report to Mayor and Council Township of Oro.doc
Report to Mayor and Council Township of Oro-Medonte
Regarding Guthrie United Church
November 21, 2007
It has been several months since Council invited the History Association to chair a group to look at
opportunities for the use and future of the Guthrie United Church.
Guthrie church was originally built in 1861 and the current building constructed in 1891. Originally it
was a Presbyterian church and became part of the United church in 1925. The cemetery opened in 1861
and in 1959 a cold storage vault was constructed with a small chapel on top. This remains in use and is a
main source of income for the perpetual upkeep fund for the cemetery.
Our committee consisted of Sheila Kirkland, OMHA; Don Campbell, trustee; Edna Caldwell, trustee;
Fred Beck, Toronto Conference United Church Advisory Committee on Property; Susan Woods,
community interest; and Eric Rechnitzer of the Lions club.
We met several times to discuss the issues around selling the property, time frames for resolution,
groups that might be interested in utilizing the church, cemetery issues, and cost of operation. The
heritage value was discussed and most agreed that the exterior at the very least needs to be preserved
and ideally the interior as well. The building is approximately 4000 sq. feet and in such good condition
that we feel extra effort is warranted to attempt to economically re-use/preserve it.
To date no groups have approached to buy or lease the building.
Susan Woods submitted a great article in the community newspaper that only generated one call and was
directed to Fred Beck on behalf of the Toronto Conference.
The History Association discussed this building along with all other heritage buildings of interest in the
Township and is recommending to Council that a bylaw around heritage buildings be drafted—see draft
budget item # 3.
Under the new Ontario Heritage Act, Regulation 9/06 this is certainly a property that we need to
consider as having cultural heritage value in that it was built when the resources of the community
would not have been affluent and preservation of cultural heritage properties is vital to a community's
overall cultural and economic development—especially given its location on the Hwy. 11 corridor.
Donating the building to the Township for $ 1.00 was discussed and if the Toronto Conference cannot
utilize or sell the building then this would be an option. If this option was carried out the History
Association would be able to utilize the church as a storage option. Currently we store records and
photos in the furnace room of the Administration building and in our private homes. This space would
allow us to store and display the history of Oro-Medonte so more public could have access to it. To date
we have turned away historical articles because of storage and display issues.
Future cemetery management is also a concern although Fred Beck knows of companies available that
are experienced in managing small cemeteries; they can look after maintenance, burials, finances,
required reporting, etc.
In conclusion I believe that as the Toronto Conference is the legal owner of this building it ultimately is
up to them about how to proceed. As a History Association we recommend to Council that this building
be preserved under the Heritage Act with a by-law if needed. Further if the Toronto Conference wishes
to apply for a demolition permit then it should be delayed until Council vets the by-law for their ultimate
decision in the matter. Should the Toronto Conference wish to donate/sell the church to the Township
then we would be happy to work with the citizens of Oro-Medonte in utilizing the space for future
generations.
1
r
December 14, 2007
Mayor Hughes, Councillors & Staff
Oro- Medonte Township
P.O. Box 100
Oro, ONLOL 2X0
Dear Mr. Mayor, Council & Staff:
WR
DEC 17 2002
C - tv T"
12WNS Tfp
Over the last few months I have been engaged in communications with a production company
eager to bring about a music festival here at Burl's Creek Park in August of 2008. The production company
is Live Nation Canada, formerly, House of Blues. The artist that is interested in our facility is Jack Johnson.
Briefly:
`Jack Hody Johnson (born May 18, 1975) LU is a Hawaii -born musician, filmmaker 21, and surfer who
has achieved commercial success and a dedicated following from the release of his debut album. Brush ire
Fairwales in 2001 all the way up to his latest album. Sing- A -Lonks and Lullabies for the Filin Curious
George which was released in 2006. His music genre is best described as acoustic /soft rock/adult
alternative and he is well noted for his singing."
Jack Johnson is also known as an environmentalist. He co- founded the Kokua Hawaii Foundation, which is
a non - profit organization that supports environmental education in the schools and communities of Hawaii.
The Kokua Hawaii Foundation's annual benefit event that brings together environmental organizations,
eco- friendly businesses, musicians, artists, teachers, and community leaders to promote environmental
awareness in Hawaii.
(Taken from http: / /en. wikipedia. org /wiki/Jack_Johnson_(musician))
I am excited about this artist coming to Oro - Medonte. His first and foremost concern is the
environment. This will be an eco- friendly event which I am very eager to learn about. Everything from bio-
degradable fry forks and containers to arranging mass transportation is being researched.
It is my intention to keep the lines of communication open between our offices. I would like to
request a letter stating receipt of this correspondence. Please feel free to ask any questions that you may
have.
Sincerely,
Lisa Groves
Burl's Creek Park
U, , I
1:1:42�al
Dept. Report No.
To:
Prepared By:
TR 2007-23
Committee of the Whole
Bonnie McPhee
AC00462
Subject:
Department:
Council
November 22, 2007
Treasury
AC00463
Statement of Accounts
236,176.36
C. of W.
Date:
Motion #
November
December 06, 2007
R.M. File #:
Date:
$ 292,824.45
PR00260
Roll #:
Following is the statement of accounts for the month of November.
Batch No. Date Amount
Cheaue Reaisters:
AC00460
November 07, 2007
$ 327,510.58
AC00461
November 14, 2007
217,589.72
AC00462
November 21, 2007
131,762.30
AQ00362
November 22, 2007
1,660.45
AC00463
November 28, 2007
236,176.36
$ 914,699.41
Payroll:
PR00263
October 31, 2007
$ 292,824.45
PR00260
November 10, 2007
98,490.86
PR00262
November 24, 2007
101,400.65 492,715.96
Credit Card Registers:
AE0068 November 07, 2007 7,079.11 Paid with
AE0069 November 14, 2007 627.74 Reqular A/P
Total $ 1,407,415.37
ill�
1. THAT Report No. TR2007-23 is received.
2. The accounts for the month of November, 2007 totaling $ 1,407,415.37 are received.
Respectfully submitted,
Iz
Bonnie McPhee
Accounting Clerk
C.A.O. Comments: Date:
C.A.O. Dept. Head
vt'
NA90M
Dept. Report No. TR2007-24
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: Funding —
Sweetwater Park
Department: Treasury
Date: December 12, 2007
R.M. File #:
Roll #:
F—BACKGROUND:
The 2007 budget allocated $500,000 towards the said project with funding as follows:
Contribution from developers $153,151
Contribution from reserves and reserve funds $346,849
I ANALYSIS:
As this project will not be undertaken until 2008, we respectfully recommend that the contribution
from the developer received in 2007 be transferred to the Recreation reserve and earmarked to be
applied to the Sweetwater Park project.
I RECOMMENDATION(S):
1. THAT Report No.TR2007-24 be received and adopted.
2. THAT the amount received from the developer in 2007 relating to the Sweetwater Park project,
being $153,150.68, be transferred to the Recreation reserve and earmarked to be applied to the
Sweetwater Park project.
Respectfully submitted,
Paul Gravelle, Treasurer
0490M
Dept. Report No. TR2007-25
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: Capital Projects
financed from tax levy — Road
Construction
Department: Treasury
Date: December 13, 2007
R.M. File #:
Roll #:
F—BACKGROUND:
The 2007 capital budget for road construction reflects capital financing from the tax levy of
$1,052,842.
I ANALYSIS: 11
As at December 13, 2007, expenditures for projects to be financed from the tax levy total $761,579.
Thus, unexpended funds total $291,263. There may be a few more small invoices to be processed
that will reduce this surplus.
The Napoleon Road project which had a budget allocation of $85,000 has been deferred to 2008.
The Mount St. Louis Road — Line 8 to 9 project will be completed in 2008. Funds remaining for this
project are $147,651.
We respectfully recommend that any unexpended funds as at December 31, 2007 be transferred to
the Public Works reserve to finance completion of the two projects discussed above in 2008 and
other 2008 capital projects.
1. THAT Report No.TR2007-25 be received and adopted.
2. THAT any unexpended funds as at December 31, 2007 relating to road construction projects
financed from the tax levy be transferred to the Public Works reserve.
Respectfully submitted,
Paul Gravelle
Treasurer
C.A.O. Comments: Date:
C.A.O. Dept. Head
M
10:19NM
Dept. Report No. TR2007-26
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: Joint Municipal
Agreement
Department: Recreation
Date: December 13, 2007
R.M. File #:
Roll #:
In 2006, the municipality entered into an agreement with the Township of Severn relating to the
Coldwater & District Community Centre. The agreement required the Township of Oro-Medonte to
make annual capital contributions based on a percentage of users from the municipality. In
consideration of the agreement, the residents of Oro-Medonte would have all the same rights and
privileges to use the centre as the residents of Severn.
The agreement was for the calendar years 2006 & 2007. The capital contribution made by Oro-
Medonte for the said years was $4,734 and $6,417 respectively.
The Township of Severn is now seeking an agreement for the fiscal years 2008 & 2009. Please find
attached a copy of a draft agreement for Council's consideration. Also please find attached a copy of
the current agreement.
ANALYSIS:
The only change to the agreement is in regards to Oro-Medonte representation on Severn's
Recreation & Facilities Advisory Committee. It is proposed that a representative of Oro-Medonte
would be contacted for comments when consideration is being given to capital improvements to the
Centre.
RECOMMENDATI •
1. THAT Report No.TR2007-26 be received and adopted.
2. THAT the Township of Oro-Medonte enter into a joint municipal agreement relating to the
Coldwater and District Community Centre.
3. THAT the Clerk bring forward the appropriate by-law for Council's consideration.
Respectfully submitted,
Paul Gravelle Shawn Binns
Treasurer Manager of Recreation & Community Services
C.A.O. Comments: Date:
C.A.O. Dept. Head
.►.
JOINT MUNICIPAL AGREEMENT
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The Corporation of the Township of Severn
("Severn")
mom
The Corporation of the Township of Oro-Medonte
("Oro-Medonte")
WHEREAS the Corporation of the Township of Severn is the owner of the
Coldwater & District Community Centre ("Centre");
AND WHEREAS the parties hereto are desirous of entering into an Agreement to
provide for the Corporation of the Township of Oro-Medonte to submit an annual
contribution to the Corporation of the Township of Severn for capital improvements to
the Coldwater & District Community Centre and provide for the residents of Oro -
Medonte to use the facility on the same terms as the residents of Severn;
AND WHEREAS it is deemed expedient to provide for the appointment of a
representative of Oro-Medonte to participate on a Subcommittee of the Township of
Severn Recreation & Facilities Advisory Committee to recommend capital
improvements of the Centre to Severn Township Council;
NOW IN CONSIDERATION of the covenants and conditions and subject to the terms
and conditions of this Agreement, the parties agree as follows:
1 (a) That Oro-Medonte shall submit a contribution towards anticipated
capital improvements to the Centre on or before July 31st of the current
year, in accordance with the following calculation:
• Total of Oro-Medonte annual users expressed as a percentage of
total users of the facility from the previous year X annual capital
needs
(b) The Township of Severn shall provide the Township of Oro-Medonte
written notice of the current year's capital contribution determined in
Section 1.(a).
-I-
(c) In the event that the amount determined to be the Township of Oro-
Medonte's annual contribution exceeds $10,000.00, the Township of Oro-
Medonte may terminate this agreement by providing written notice to the
Township of Severn within 20 days of written notification from the
Township of Severn of the current year's expected capital contribution.
2. That Severn shall annually contribute from tax revenues as required to meet the
annual capital improvements required.
3. That the residents of Oro-Medonte, in consideration of this Agreement,
shall have all the same rights and privileges to use the Centre as the residents of
Severn.
4. That a representative of Oro-Medonte shall be contacted by Township
Administration Staff for comments when consideration is being given to the
capital improvements for the Centre.
5. That the representatives of Oro-Medonte and the Township of Severn shall, as
required, report to their respective Councils on the capital improvements for the
Centre.
6. The respective Councils of Severn and Oro-Medonte shall enact a By-law
authorizing the execution and adopting the provisions of this Agreement.
7. The execution of a By-law by either municipality shall not be construed as the
conveyance of any share of the assets or liabilities of the Corporation of the
Township of Severn.
8. This Agreement shall enure to the benefit of and be binding upon the
parties and their successors and assigns for a period of two (2) years from the
date of execution ending the 31st day of December, 2009. This Agreement shall
be reviewed prior to its expiration and may be renewed upon the written
agreement of both parties.
IN WITNESS HERETO the parties have affixed their Corporate Seals under the hands
of their authorized signing officers.
This day of
•"•' I !'I' I 011 • !Ilii :11INGIMON a
MWANIMUMARMIM
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This day of 72007.
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Ilmimplejell
MAYOR
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BY-LAW NO. 2006-025
Being a By-law to Authorize the Execution of a
Joint Municipal Agreement between
the Township of Oro-Medonte and the Township of Severn
(Coldwater & District Community Centre)
WHEREAS, Section 20 of the Municipal Act, 2001, S.U. 2001, c.25, as amended,
authorizes the Council of a municipality to enter into an agreement with one or more
municipalities to jointly provide, for their joint benefit, any matter which they have the
power to provide within their own boundaries;
AND WHEREAS, Council of the Township of Oro-Medonte deems it desirable to enter
into an agreement with the Corporation of the Township of Severn to contribute for
capital improvements to the Coldwater & District Community Centre to provide for the
use of the facility by the residents of Oro-Medonte;
NOW THEREFORE, the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
That the Mayor and Clerk are hereby authorized to execute the Joint Municipal
Agreement between The Corporation of the Township of Oro-Medonte and The
Corporation of the Township of Severn with respect to capital contributions to the
Coldwater & District Community Centre, said agreement attached hereto as
Schedule 'A' and forming part of this by-law.
2. That this By-Law shall come into force and take effect on the final passing
thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 15' DAY OF MARCH, 2006.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 1 e DAY OF MARCH,
2006.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marl Oennycoo,6
r
Schedule 'A' to By-Law No. 2006-025
JOINT MUNICIPAL AGREEMENT
BETWEEN
The Corporation of the Township of Severn
("Severn")
9
The Corporation of the Township of Oro-Medonte
("Oro-Medonte")
WHEREAS the Corporation of the Township of Severn is the owner
of the Coldwater &, District Community Centre ("Centre");
AND WHEREAS the parties hereto are desirous of entering into an
Agreement to provide for the Corporation of the Township of Oro-Medonte to
submit an annual contribution to the Corporation of the Township of Severn
for capital improvements to the Coldwater &, District Community Centre and
provide for the residents of Oro-Medonte to use the facility on the same terms
as the residents of Severn;
AND WHEREAS it is deemed expedient to provide for the appointment of
a representative of Oro-Medonte to participate on a Subcommittee of the
Township of Severn Recreation &, Facilities Advisory Committee to recommend
capital improvements of the Centre to Severn Township Council;
NOW IN CONSIDERATION of the covenants and conditions and subject to the
terms and conditions of this Agreement, the parties agree as follows:
1. (a) That Oro-Medonte shall submit a contribution towards anticipated
capital improvements to the Centre on or before July 31 -t of the
current year, in accordance with the following calculation:
• Total amount of percentage of annual users expressed as
from the prior year X annual capital needs
(b) The Township of Severn shall provide the Township of Oro-
Mcdonte written notice of the current year's capital contribution
determined in Section L(a).
(c) In the event that the amount determined to be the Township of
Oro-Medonte's annual contribution exceeds $10,000.00, the
Township of Oro-Medonte may terminate this agreement by
providing written notice to the Township of Severn within 20 days
of written notification from the Township of Severn of the current
vear's expected capital contribution.
2. That Severn shall annually contribute from tax revenues as required to
meet the annual capital improvements required.
3. That the residents of Oro-Medonte, in consideration of this Agreement,
shall have all the same rights and privileges to use the Centre as the
residents of Severn.
4. That a representative of Oro-Medonte shall be appointed for the term of
Council and invited to attend all Subcommittee Meetings of the
Recreation &, Facilities Advisory Committee when consideration is being
given to the capital improvements for the Centre.
5. The representative of Oro-Medonte shall have the same rights, including
voting rights, as every other member of the Subcommittee at meetings
which the representative is requested to attend. Severn shall advise Oro-
Medonte, in advance, of all such meetings at which the representative is
entitled to attend and vote.
6. That members of the Subcommittee shall, as required, report to their
respective Councils.
7. The respective Councils of Severn and Oro-Medonte shall enact a By-law
authorizing the execution and adopting the provisions of this Agreement.
8. The execution of a By-law by either municipality shall not be construed
as the conveyance of any share of the assets or liabilities of the
Corporation of the Township of Severn.
9. This Agreement shall enure to the benefit of and be binding upon the
parties and their successors and assigns for a period of two (2) years
from the date of execution ending the 31st day of December, 2007. This
Agreement shall be reviewed prior to its expiration and may be renewed
upon the written agreement of both parties.
Uc: I
IN WITNESS HERETO the parties have affixed their Corporate Seals under the
hands of their authorized signing officers.
CORPORATION OF THE TOWNSHIP OF SEVERN
g2lis"I 11 11111yo 01 ME
11,111 � 1 1: ow�
MEDONTE
MA'YOR.7 J. Neil- Craff'
CLERK , ,Marilyn cook
-3-
("�e -I
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2007-133
BEING A BY -LAW TO ADOPT A PROVISION OF NOTI&E"�
FOR THE TOWNSHIP OF ORO- MEDONTE
AND TO REPEAL BY -LAW NO. 2002-123
WHEREAS Section 270 (1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that a municipality shall adopt and maintain policies with respect to the
circumstances in which the municipality shall provide notice to the public and, if notice
is to be provided, the form, manner and times notice shall be given.
WHEREAS Section 224 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
states that it is the role of Council to ensure that administrative practices and
procedures are in place to implement the decisions of Council;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
That the Provision of Notice Policy, Schedule "A ", attached hereto and forming
part of this by -law is hereby adopted.
2. That By -law No. 2002 -123 is hereby repealed in its entirety.
3. This by -law shall take effect on the 1 s` day of January, 2008.
BY -LAW READ A FIRST AND SECOND TIME THIS DAY OF DECEMBER,
2007.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2007.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Mayor, H.S. Hughes
Clerk, J. Douglas Irwin
Schedule "A" to By-Law No. 2007-133
Provision of Notice Policy
Section / Subject Matter
Requirement in the Municipal Act
Policy
Section 48
A local municipality may name or change the name of a private
Notice of intent to owners directly affected to
Change / Naming of Private
road after giving public notice of its intention to pass the by-law.
be provided 2 weeks prior to enactment of
Roads
by-law prepaid first class mail.
Advertisement published in area newspaper
approx. two weeks prior to enactment of by-
law, including location and map.
Township website approx. two weeks prior to
meeting.
Posting at Administration Office approx. two
weeks prior to meeting.
Section 110
Upon the passing of a by-law under subsection (6), the clerk of the
Written notice by prepaid first class mail
Agreements for municipal
municipality shall give written notice of the contents of the by-law
immediately upon passing of the by-law to all
capital facilities
to,
persons identified by the Act.
Subsection (8) - Notice of
tax exemption by-law
(a) the assessment corporation;
(b) the clerk of any other municipality that would, but for the by-
law, have had authority to levy rates on the assessment for
the land exempted by the by-law; and
(c) the secretary of any school board if the area of jurisdiction of
the board includes the land exempted by the by-law.
Section 173
Before the council of a municipality votes on whether to support or
Advertisement published in area newspaper
Restructuring Proposal
oppose a restructuring proposal, the council shall or may, as
approx. two weeks prior to public meeting.
Subsection (3) -
applicable, do the following things when the proposal is being
Consultation
developed or after it is developed:
Township website at least two weeks prior to
1. Council shall consult with the public by giving notice of, and by
meeting.
holding, at least one public meeting.
Posting at Administration Office at least two
2. Council shall consult with such persons or bodies as the
weeks prior to meeting.
Minister may prescribe.
3. Council may consult with such other persons and bodies as
the municipality considers appropriate.
(77
(b
-2-
I Section / Subject Matter I Requirement in the Municipal Act Policy
Section 222
Within 15 days after a by-law described in subsection (1) is
Notice of by-law passing not later than fifteen
Establishment of Wards
passed, the municipality shall give notice of the passing of the by-
(15) days following enactment via
Subsection (3) -Notice
law to the public specifying the last date for filing a notice of appeal
advertisement in area newspaper, Township
under subsection (4).
website, notice posted at Administration
Office.
Section 238
The procedure by-law shall provide for public notice of meetings.
As per Township's Procedural By-Law.
Procedure by-law
Subsection (2.1) - Notice
Section 270
270(1) A municipality shall adopt and maintain policies with respect
Per the Township's Sale and Other
Adoption of policies
to the following matters:
Disposition of Land By-Law.
1. Its sale and other disposition of land.
Section 295(1)
Within 60 days after receiving the audited financial statements of
Within 60 days:
Publication of financial
the municipality for the previous year, the treasurer of the
statements, etc.
municipality,
Advertisement published in area newspaper
a) shall publish in a newspaper having general circulation in the
that financial statements are on website or
municipality,
available at no cost per request.
i) a copy of the audited financial statements, the notes to the
Financial statements posted on website.
financial statements, the auditors report and the tax rate
information for the current and previous year as contained
in the financial review, or
ii) a notice that the information described in subclause (i) will
be made available at no cost to any taxpayer or resident of
the municipality upon request; and
b) may provide the information described in subclause (a) (i) or
(ii) to such persons and in such other manner as the treasurer
considers appropriate.
cl_
-3-
I Section / Subject Matter I Requirement in the Municipal Act Policy
Section 331
The local municipality shall mail to the owner of each eligible
Within 60 days prepaid first class mail.
Taxes on eligible
property the list of the comparable properties and the determination
properties
made under subsection (2) with respect to that eligible property
Subsection (9) — List to be
within 60 days after the date the list is received by the local
mailed to the owner
municipality.
Section 343(1)
The treasurer shall send a tax bill to every taxpayer at least 21
At least 21 days prior prepaid first class mail.
Notice of Tax Bill
days before any taxes shown on the tax bill are due.
Section 348
On making the determination required by subsection (1), the
Per Section 348(3), prepaid first class mail
Determination of Tax
treasurer shall send to every taxpayer who owes taxes from a
with interim tax bill in January.
Status
preceding year a notice of those taxes and of the related late
Subsection (2) - Notice
payment charges.
Section 356
On or before September 30 of the year following the year in which
Prepaid first class mail to owners and
Division of Land into
the application is made, council shall,
applicants.
Parcels — Notice
Requirement
a) hold a meeting at which the applicants and owners of any part
(only if apportionment not agreed to by all
Subsection (4) - Meeting
of the land may make representations to council;
parties).
b) notify the applicants and owners of the meeting by mail sent at
least 14 days before the meeting; and
c) make its decision.
Section 356
Within 14 days after making its decision, council shall notify the
Within 14 days prepaid first class mail.
Division of Land into
applicants and owners of the decision and specify the last day for
Parcels — Notice
appealing the decision.
Requirement
Subsection (5 ) - Notice
-4-
I Section / Subject Matter I Requirement in the Municipal Act Policy I
Section 357
On or before September 30 of the year following the year in
Prepaid first class mail to applicant.
Cancellation, reduction,
respect of which the application is made, council shall,
refund of taxes
a) hold a meeting at which the applicants may make
(only if Treasurer not in agreement with
Subsection (5) - Meeting
representations to council;
proposed cancellation, reduction or refund
of taxes).
b) notify the applicants of the meeting by mail sent at least 14
days before the meeting; and
c) make its decision
Section 357
Within 14 days after making its decision, council shall notify the
Within 14 days prepaid first class mail to
Cancellation, reduction,
applicants of the decision and specify the last day for appealing the
applicants.
refund of taxes
decision.
Subsection (6) - Notice
Section 358
On or before September 30 of the year following the year in which
Prepaid first class mail to applicant.
Overcharges
the application is made, council shall,
Subsection (9) — Meeting
a) hold a meeting at which the applicant may make
representations to council;
b) notify the applicant of the meeting by mail sent at least 14
days before the meeting; and
c) make its decision.
Section 358
Within 14 days after making its decision, council shall notify the
Within 14 days prepaid first class mail to
Overcharges
applicant of the decision.
applicant.
Subsection (10) — Notice
-5-
I Section I Subject Matter I Requirement in the Municipal Act I Policy
Section 359
Increase of taxes
Subsection (3) - Meeting
Council shall,
a) hold a meeting at which the treasurer and the person in
respect of whom the application is made may make
representations to council;
b) notify the treasurer and the person in respect of whom the
application is made of the meeting by mail sent at least 14
days before the meeting; and
c) make its decision.
At least 14 days before the meeting prepaid
first class mail to applicant.
Section 359
Within 14 days after making its decision, council shall notify the
Within 14 days after the decision prepaid
Increase of taxes
treasurer and the person in respect of whom the application is
first class mail to applicant.
Subsection (4) - Notice
made of the decision and specify the last day for appealing the
decision.
Section 374 (1)
Within 60 days after the registration of a tax arrears certificate, the
Within 60 days, prepaid registered mail to
Notice of Registration of
treasurer shall send a notice of the registration of the certificate to
parties specified in the Act.
tax arrears certificate —
the following persons:
Notice of Registration
1. The assessed owner of the land.
2. Where the land is registered under the Land Titles Act, every
person appearing by the parcel register and by the index of
executions for the area in which the land is situate to have an
interest in the land on the day the tax arrears certificate was
registered, other than a person who has an interest referred to
in clause 379 (7.1) (a) or (b).
3. Where the Registry Act applies to the land, every person
appearing by the abstract index and by the index of
executions for the area in which the land is situate to have an
interest in the land on the day the tax arrears certificate was
registered, other than a person who has an interest referred to
in clause 379 (7.1) (a) or (b).
6.7",
I Section / Subject Matter I Requirement in the Municipal Act I Policy
Section 379 (1)
Public Sale (tax arrears
certificate) — Notice
Requirement
If the cancellation price remains unpaid 280 days after the day the
tax arrears certificate is registered, the treasurer, within 30 days
after the expiry of the 280-day period, shall send to the persons
entitled to receive notice under section 374 a final notice that the
land will be advertised for public sale unless the cancellation price
is paid before the end of the one-year period following the date of
the registration of the tax arrears certificate.
Within 30 days after the expiry of the 280 -
day period, prepaid Registered Mail to
affected party.
Section 400(f)
The Minister may make regulations providing for any matters
Notice of intent to pass a by-law in the
Regulations — re:
which, in the opinion of the Minister, are necessary or desirable for
manner and form and at the times as
Prescribed Notice of Fees
the purposes of this Part, including,
prescribed by the Minister.
and Charges By-Law.
f) requiring a municipality or local board to give the prescribed
notice of its intention to pass a by-law imposing the fees and
charges which have priority lien status under clause (d) to the
prescribed persons in the manner and form and at the times
prescribed.
Section 435
Where subsection (1) requires that notice of a proposed exercise of
Inform occupier of the land prepaid mail or
Subsection (2) Conditions
a power of entry be given, the notice must satisfy the following
by posting the notice on the land in a
Governing Power of Entry -
requirements:
conspicuous place.
Notice
1. The notice must be given to the occupier of the land in respect
of which the power of entry will be exercised.
2. The notice must be given within a reasonable time before the
power of entry is exercised.
3. The notice must be given by personal service in the case of a
proposed exercise of a power of entry under section 79, 80 or
446 in respect of a room or place actually used as a dwelling.
4. In the case of a proposed exercise of a power of entry other
than one described in paragraph 3, the notice must be given
by personal service or prepaid mail or by posting the notice on
the land in a conspicuous place.
111 -Ji
( 1�
\
THE CORPORATION OF THE TOWNSHIP OF
BY-LAW NO. 2007-136
A Govern the Proceedings of Council and Cornmitteestie�, i6af
Support Groups of Council in the Township of Oro-Medonte
and tm Repeal By-law No. 2806-114
WHEREAS the Township ofDm-Medonte By-law No. 2006-l14. being a by-law to
govern the proceedings of Council and Committees of Council in the Township of Oro-
Medonte was passed under the authority of the Municipal Act, 200 1, S.O. 2001, c.25,
Section 238(2);
AND WHEREAS the Council of the Corporation of the Township ofOm-Medonte
deems it expedient to repeal By-law No. 2OUG-114ao that Council may reflect the
current practices, procedures and statutory requirements of Council and Committees of
Council;
AND WHEREAS Section 238(2)of the Municipal Act, 200/'S.[l200/.o.25,oe
amended states that every municipality and local board shall pass a procedure by-law
for governing the calling, place and proceedings ofmeetings;
AND WHEREAS Section 238(2.1)u( the M/nkcipu/AcL2DD1'S.O.200/.c.25,ms
amended states that the procedure by-law shall provided for public notice cdmeetings;
NOW THEREFORE the Council of the Township ofOro-K4ednnk» hereby enacts as
follows:
1. That the proceedings of Council and its Comm ittees/Technical Support Groups,
the conduct of the Members and the calling uf meetings shall be governed bythe
provisions and regulations contained in Schedule ^A". attached hereto and
forming part of this by'lmw.
2. That the current edition of^Robe/fs Rules of Order Newly Revised" shall bethe
basis of interpretation of questions ofprocedure or order not provided for in
Schedule "A".
3. That should any section, subsection, clause, paragraph or provision of this by-
law be declared by a court of competent jurisdiction to be invalid, the same shall
not affect the validity of the by-law uoa whole or any part thereof, other than the
provision oo declared 1obeinvalid. Any provincial Statutes imposed contrary 0m
this by-law shall take precedence.
4. That this by-law may be cited am the "Procedural By'|awy.
5. That By-law No. 28UG-114im hereby repealed in its entirety.
G. This by-law shall take effect on the 1m day of January, 2O08.
BY-LAW READ AFIRST AND SECOND TIME THIS DAY OF DECEMBER, 2007.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF DECEMBER,
THE CORPORATION OF THE TOWNSHIP OFORO'MEDONTE
Mayor, W.S.Hwghem
Clerk, J' Douglas Irwin
Schedule "A" to By-law No, 2007-136
Page 2 of 19
Schedule "A"
to By-law No. 2007-136 for
The Corporation of the Township of Oro-Medonte
IITFIM�
1.0 DEFINITIONS
2.0 NOTICE OF MEETING
3.0 CALLING, PLACE AND TIME OF MEETINGS
3.1 Inaugural Meeting of Council
3.2 Regular Meeting Schedule of Council/Committee of the Whole
3.3 Council Meetings - Special
3.4 Committee of the Whole Meetings
3.5 Time Meetings to Commence
3.6 Time Meetings to Adjourn
4.0 QUORUM
4.1 Quorum - Council/Committee of the Whole
4.2 Quorum - Standing/Ad Hoc Committees or Technical Support Groups of
Council
4.3 Attendance
5.0 OPEN AND CLOSED MEETINGS - GENERAL
51 Open Meetings
5.2 Closed Meetings (in-Camera)
6.0 HEAD OF COUNCIL
6.1 Chairperson - Council
6.2 Duties of Head of Council
6.3 Vacate the Chair - Head of Council
6.4 Absence from Council Meeting
7.0 CHAIRPERSON OF COMMITTEE OF THE WHOLE
7.1 Duties of Chairperson of Committee of the Whole
7.2 Vacate the Chair - Chairperson of Committee of the Whole
7.3 Absence from Committee of the Whole Meeting
8.0 CHAIRPERSON - STANDING/AD HOC COMMITTEES OR TECHNICAL
SUPPORT GROUPS OF COUNCIL
8.1 Absence from Standing/Ad Hoc Committee or Technical Support Group
Meeting
9.0 CONDUCT
9.1 Conduct - Members of Council
9.2 Conduct - Members of the Public
10.0 RULES OF DEBATE
10.1 Rules of Debate -Head of Council/Chairperson
10.2 Rules of Debate - Members
10.3 Rules of Debate - In Council/Committee of the Whole
11.0 VOTING
11.1 Voting - Head of Council
11.2 Voting - Chairperson of Committee of the Whole
11.3 Voting - Chairperson of Standing/Ad Hoc Committee or Technical Support
Group of Council
11.4 Voting on Questions
11.5 Failure to Vote
11.6 Appeal of Declaration of Result
11.7 Equality of Votes
11.8 Recorded Vote
11.9 Voting - Closed Meeting
A7
Schedule "A" to By-law No. 2007-136
Page 3 of 19
12.1 Motions/Recommendations — General
12.2 Withdrawal of a Motion
12.3 Motion to Amend
12.4 Notice of Motion
12.5 Motion to Reconsider
13.0 AGENDA AND MINUTES
13.1 Council Agenda
13.2 Committee Agenda
13.3 Minutes — Council and Committee
14.0 PUBLIC MEETINGS/PUBLIC INFORMATION SESSIONS
15.0 PETITIONS AND COMMUNICATIONS
16.0 DEPUTATIONS/DELEGATIONS
17.0 BY-LAWS
18.0 STANDING/AD HOC COMMITTEES OR TECHNICAL SUPPORT GROUPS OF
COUNCIL
19.0 CONFIRMATION BY-LAW
20.0 SUSPENSIOWAMENDMENT OF PROCEDURE
Schedule 7rm By-law No. 2007-136
Page *ox10
SCHE0W0E'A'TO BY-LAW NO. 2007-36
1.0 DEFINITIONS
That in this By-law
e) "Committee^ means an advisory committee of Council nr similar entity, but
does not include the Committee of the Whole.
b) a list of all items tobe considered by the Council/Committee
a1 the meeting for which the agenda was published.
n) ^Addendum" means a list of all items Vobe added to the agenda *nbe
considered by the CounoiNCommi8eeo1 the meeting for which the agenda
was published.
d) ^Chair" means the person presiding over o meeting ofo Council or
Comm i8oe/Technica| Support Group.
o) ~C|ork^ means the Clerk of the Township ofOno-K8edonie or the Deputy Clerk
acting in the capacity of the Clerk in his/her absence.
f) "Committee of the Whole" means all members of Council present aia
meeting sifting as Committee of the Whole.
g) "Consent Agenda" means a list of items on the agenda containing
recommendations from staff usto their disposition, all of which may be
adopted by one motion, but any of which may be transferred to the regular
agenda for consideration upon the request ofemember.
h) "Cuunci|^ means the Council of The Corporation of the Township ofOno'
yWedonto.
i) "Deputation/Delegation" means a person o cf persons who address
Council on behalf ofan individual ora group for the purpose cd making a
presentation VoCouncil.
8 "Head of Council" means the Mayor mf The Corporation of the Township cf
Ooo'Medon&aor the Deputy Mayor acting in the capacity nf the Mayor in
his/her absence.
k) "Holiday" means:
(i) any holiday defined in the Section 88cf the Legislation Act,
2006.S.O. 2006.o.21'8ohod. F.
(ii) any day proclaimed by the Head of the Council esa Civic Holiday.
0 Language" means the use cf profane, indecent orobscene
m) "In Camera" means a meeting, or portion thereof, closed to the public in
accordance with Section 239cd the Municipal Act, 2OO1.aaamended.
n) "Local Board" public utility commission, i commission,
board of park management, board of health, planning board, or any other
board, commission, committee, body or local authority established or
exercising any power or authority under any general or special act with
respect to any of the affairs o/ purposes cxa municipality orcx two ormore
municipalities nr parts thereof.
o) "Meeting" means any regular, special, committee or other meeting of Council,
ura local board nrufa committee of either cf them.
p) ^Member' means o member of the Council, including the Head nf Council, or
a member which Council has appointed Voo Committee/Technical Support
Group.
q) "Notice of Motion" means an advance notice 0o members ufe matter nnwhich
Council will be asked k/ take aposition.
r) "Recorded Vote" means the recording of the name and vote of every Member
on any matter ofquestion.
Schedule "A" to By-law No. 2007-136
Page 5 of 19
s) "Resident' means an individual who resides or rents/owns property within the
boundaries of the Township.
t) "Special Meeting" means a meeting not scheduled in accordance with the
approved schedule of meetings.
u) "Technical Support Group" means an advisory committee where less than 50
per cent of the members are members of Council of the Township of Oro-
Medonte.
v) "Township" means The Corporation of the Township of Oro-Medonte.
2.0 NOTICE OF MEETING
a) The Clerk shall ensure that the agenda for each regular meeting of
Council and Committee of the Whole shall be posted to the Township
website on the morning of the first business day of the week of the
meeting.
b) Notice of a Special Council Meeting shall be given to the public by posting
of the Agenda on the Township website as soon as is practicable after
notice of the Special Meeting has been given.
c) The Mayor or Chairperson may, if it appears that a storm or like
occurrence will prevent the members from attending a meeting, postpone
that meeting by advising the Clerk and as many members as they are able
to reach. Postponement shall not be for any longer than the next regularly
scheduled meeting.
d) The Clerk, or designate, shall provide notice of cancellation to Council,
Staff, Media and all other interested parties a minimum of two (2) hours in
advance of any meeting, public meeting, hearing, or information session in
the case of severe inclement weather.
3.0 CALLING, PLACE AND TIME OF MEETINGS
3.1 Inaugural Meeting of Council
a) The Inaugural Meeting of Council shall take place at 7:00 p.m. on the first
Tuesday of December following a regular election.
b) The Mayor-elect and Clerk shall be responsible for the location, content
and format of the agenda for the Inaugural Meeting and all arrangements
for the Inaugural proceedings.
3.2 Regular Meeting Schedule of Council/Committee of the Whole
The regular schedule of meetings for the Council of The Corporation of the
Township of Oro-Medonte shall be:
a) Council Meetings on the second and fourth Wednesday of each month
(except January, July, August and December — as defined further in this
section) commencing at 7:00 p.m. or on such other day as may be
determined from time to time by resolution of Council.
b) Committee of the Whole Meetings on the first and third Wednesday
(except January, July, August and December — as defined further in this
section) of each month commencing at 9:00 a.m. or on such other day as
may be determined from time to time by resolution of Council.
Schedule "Arm By-law No. z087 136
Page 8cx1S
c) During the month of January, meetings shall be held asfollows:
A There shall beno meeting the first Wednesday cf the month;
ii) Council meetings shall be held on the second and fourth
Wednesday cf the month commencing at7:O0p.m.
iii) A Committee of the Whole meeting shall be held on the third
Wednesday of the month commencing ct8:OOa.m.
d) During the months cfJuly and August, a Committee of the Whole,
followed bye Special Council meeting, to ratify the decisions ofthe
Committee of the Whole, shall be held on the Wednesday «d the week, in
which the 15'h day falls between Sunday and Saturday, commencing sd
e) During the month nf December, meetings shall bo held uofollows:
i) ACmnmittee of the Whole meeting shall be held onthe first
Wednesday of the month commencing okA:00a.m.
ii) A Council meeting shall be held on the second Wednesday ofthe
month commencing at7:0Op.m.
iii) A Committee cf the Whole, followed byo Special Council meeting,
0o ratify the decisions of the Committee of the VVho|e, shall be held
on the third Wednesday oi the month commencing o1Q:0Oa.m.
iv) There shall bono meeting the fourth Wednesday of the month.
f) Meetings of the Council/Committee o( the Whole ahaUbeh*ldatUe
Township (fOno-Medonhe Administration Centre, 148 Line 7 South, Oro or
any other location within the municipality otherwise designated from time
to time for such purposes.
N In the event that the day scheduled for a regular Council o/Committee of
the Whole meeting ioa public holiday, civic holiday, ora day on which a
Municipal Election iohoba held, the Council shall meet st the same hour
on the 1st day thereafter, unless otherwise provided by resolution of
h) Where a Regular meeting of Council or Committee ofthe Whole is to be
held ata time, day mplace other than as set out in this Section, Council
shall give notice, a8 least 4O hours in advance of such meeting, by
publication on the Township wmbsihs. and if deemed appropriate bythe
Clerk, in a newspaper that is, in the Clerk's opinion, of sufficient general
circulation in the area |n give the public reasonable notice of the meeting.
3.3 Council Meetings —Special
a) The Mayor may, at any time, summon a Special Meeting of the Council.
b) Upon receipt ofepetition of the majority of the Members of Council, the
Clerk shall summon aSpecial Meeting for the purpose and at the time
mentioned in the petition.
d No business may be transacted ataSpecial Meeting of Council other than
that specified in the notice cf the meeting oragenda.
d) Notice of aSpecial Meeting of Council shall be delivered to all members of
Council at least one calendar day before the date established for the
Special Meeting.
3.4 Committee of the Whole Meetings
a) The rules governing the procedure of Council and the conduct of Members in
Council shall be observed in Committee of the Whole so far as they are
applicable.
�.] � I
Schedule "A" to By-law No. 2007-136
Page 7 of 19
3.5 Time Meetings to Commence
As soon after the hour fixed for the Council/Committee of the Whole or
Committee/Technical Support Group meeting as there is a quorum present, the
Head of Council or Chairperson shall take the chair and call the Members to
order.
3.6 Time Meetings to Adjourn
a) Day meetings shall adjourn at 1:00 p.m. unless this rule is temporarily
suspended by resolution of the majority of the Members present.
b) Night meetings shall adjourn at 11:00 p.m. unless this rule is temporarily
suspended by resolution of the majority of the Members present.
4.0 QUORUM
4.1 Quorum — Council/Committee of the Whole
a) Four (4) Members of Council shall constitute a quorum.
b) Where quorum is not present within thirty minutes of the time appointed
for a meeting, the Clerk shall call the roll and record the names of the
Members present. The meeting shall stand adjourned until the next
regular meeting or until a Special Meeting is called.
4.2 Quorum — Standing/Ad Hoc Committees or Technical Support Groups of
Council
a) A majority of the whole number of members required to constitute the
Committee or Technical Support Group shall be necessary to form a
quorum (one-half the number of members + one).
b) Where quorum is not present within thirty minutes of the time appointed
for a meeting, the Chairperson shall record the names of the Members
present. The meeting shall stand adjourned until the next regular meeting
or until a date is fixed by the Chairperson for which 48 hours notice is
given to all committee or technical support group members.
4.3 Attendance
Any member of Council may attend any meeting of any Committee or Technical
Support Group to which he/she has not been appointed and such a member shall
only participate in the discussion at the invitation of the Chairperson. Such
attendance at the Comm ittee/Technical Support Group meeting shall be at the
member's own discretion and without per diem.
5.0 OPEN AND CLOSED MEETINGS - GENERAL
5.1 Open Meetings
All meetings of Council/Committee of the Whole and all meetings of any
Committees/Technical Support Groups of Council shall be open to the public
subject to the exceptions listed in Section 5.2.
Schedule 7rto By-law No. 2007-136
Page oof 18
5.2 Closed Meetings (in-Camera)
a) A meeting mpart ofa meeting may bo closed tothe public if the subject
matter being considered relates to:
i) the security of the property of the municipality;
ii) personal matters about an identifiable individual, including
municipal employees;
iii) the proposed nr pending acquisition/disposition of land bythe
municipality;
iv) labour relations or employee negotiations;
v) litigation or potential litigation affecting the municipality, including
matters before administrative tribunals;
vi) advice that is subject bz solicitor-client privilege, including
communications necessary for that purpose;
vii) a matter in respect of which a council, committee or other body may
hold a closed meeting under another Act;
viii) the consideration ofa request under the Municipal Freedom o/
Information and Protection Ar Privacy Act, if the Council ie
designated as the head cf the institution for the purposes oi the Act;
ix) The education or training uf the members; provided that nomember
discusses or otherwise deals with any matter ino way that
materially advances the business or decision making cf the Council
or committee.
b) Before all mpart ofa meeting is closed to the public, the Members shall
state by resolution:
i) the fact of the holding cf the closed meeting and the general nature
of the matter 0obe considered at the closed meeting; or
ii) in the case ofa meeting under Section 23Q(3.1), Education or
training sessions, the fact of the holding of the closing meeting, the
general nature cf the matter and that it ie closed under that
subsection.
6.0 HEAD OF COUNCIL
6.1 Chmirparwmn — Cmumc|
The Head of Council shall assume the duties of Chairperson during Council
6.2 Duties mW Head m@Council
a) The Head of Council shall preserve order and decorum, decide questions
(f order (subject 0oan appeal 0z the Council by any Member) and, without
unnecessary comment, cite the rule of authority commonly accepted
(under parliamentary procedures) applicable Vz the case, if called upon V»
do so.
b) To open the meeting of Council by taking the chair and calling the
Members Lnorder.
c) To announce the business before the Council in the order in which itioto
be acted upon.
d) Tn receive and submit, in the proper manner, all motions presented bythe
Members ofCouncil.
e) To put to vote all questions which are regularly moved and seconded, or
necessarily arise in the course o{ proceedings, and 8o announce the
Schedule ^A"m By-law No. 2007-136
Page 8ox18
f) To decline toput to vote motions which infringe on the rules cfprocedure.
Q) To restrain the Members, within the rules of order, when engaged in
h) To enforce, on all occasions, the conduct of the Members.
To expel any person for improper conduct.
j) 7o call by name any Member persisting inbreach of the rules of order of
the Council, thereby ordering him/her to vacate the Council Chamber.
N To receive all messages and other communications and announce them
Vo the Council.
|) lo authenticate, by his/her signature when necessary, all by-|awm.
resolutions and minutes of the Council.
m) Tu represent and support the Council, declaring its decision in all things.
n) To ensure that the decisions of Council are in conformity with the laws and
by-laws governing activities of the Council.
u) To adjourn the meeting when the business isconcluded.
p) Tn adjourn the meeting without the question put, in the case cfgrave
disorder arising in the Council Chamber.
6.3 VecmtethmChmir — Headcf Council
W K the Head of Council desires to introduce a motion mbylawhe/she shall
leave the Chair for that purpose only, and shall call on another Member of
Council to fill his/her place until he/she resumes the Chair.
N A motion in Council that the Head cf Council leave the Chair, with leave to
sit again, shall always bein order, and shall bn decided without debate.
6.4 Absence from Council Meeting
e) |n the absence of the Head of Council, within fifteen minutes after the time
appointed for the meeting, the Deputy Mayor shall call the Members to
order and, ifa quorum is present, shall preside during the meeting oruntil
the arrival of the Head cf Council. |n the absence oi the Head ofCouncil
and the Deputy Mayor, and a quorum ia present, the Clerk shall call the
members hm order, and a Chairperson shall be chosen from the Members
Uo preside during the meeting or until the arrival cf the Head of Council or
Deputy Mayor.
b) When the Chair is vacated by the Head of Council, the Deputy Mayor shall
assume the Chair and shall preside during the meeting until the return cf
the Head of Council.
c) While presiding, the Deputy Mayor orChairperson chosen by Council shall
have all the powers o/ the Head of Council and shall bo entitled to vote as
aMember.
7.0 CHAIRPERSON OF COMMITTEE OF THE WHOLE
The Head of Council shall assume the duties of Chairperson during Committee of
the Whole Meetings.
Schedule "A" to By-law No. 2007-136
Page 10 of 19
7.1 Duties of Chairperson of Committee of the Whole
The Chairperson of Committee of the Whole shall maintain order in the
Committee and report the proceedings to the Council.
7.2 Vacate the Chair — Chairperson of Committee of the Whole
a) During Committee of the Whole Meetings, the Chairperson may appoint a
member of the Committee to take the Chair, and the Chairperson may
then vacate the chair.
b) A motion in Committee of the Whole that the Chairperson leave the Chair,
with leave to sit again, shall always be in order, and shall be decided
without debate.
7.3 Absence from Committee of the Whole Meeting
a) In the absence of the Mayor/Chairperson, within fifteen minutes after the
time appointed for the meeting, the Deputy Mayor shall call the Members
to order and, if a quorum is present, shall preside during the meeting or
until the arrival of the Mayor/Chairperson. In the absence of the Mayor
and the Deputy Mayor, and a quorum is present, the Clerk shall call the
members to order, and a Chairperson shall be chosen from the Members
to preside during the meeting or until the arrival of the Mayor or Deputy
Mayor.
b) While presiding, the Deputy Mayor or Chairperson chosen by Committee
of the Whole shall have all the powers of the Mayor/Chairperson and shall
be entitled to vote as a Member.
c) The Mayor/Head of Council may designate any Member of Council to act
as Chairperson. While presiding, the Chairperson shall have all of the
powers of the Mayor/Chairperson and shall be entitled to vote as a
Member.
8.0 CHAIRPERSON — STANDING/AD HOC COMMITTEES OR TECHNICAL
SUPPORT GROUPS OF COUNCIL
The Chairperson of a Standing/Ad Hoc Committee or Technical Support Group of
Council shall be appointed by Council.
8.1 Absence from Standing/Ad Hoc Committee or Technical Support Group
Meeting
a) In the absence of the Chairperson, a Chairperson shall be chosen from
among the members of the Committee/Technical Support Group to
preside during the meeting or until the arrival of the Chairperson.
b) The Chairperson of a Comm ittee/Technical Support Group may appoint
another member of the Committee to act as the Chairperson while he/she
is temporarily absent from the meeting.
\
Schedule "A"m By-law No. 20o7-1u0
Page 11 of 19
0\1 Cmnduct — Member of Council
Members of Council shall:
m) not disturb another, ov the Council itself, by any disorderly deportment
disconcerting hz any Member speaking.
b) not resist the rules of Council or disobey the decision of the
oY Council or Chairperson on questions /f order or practice or upon the
interpretations of the rules of order of the Council.
C) not be permitted to retake his/her seat at any meeting after being ordered
by the Mayor/Head of Council or Chairperson to vacate after committing a
breach of any rule of order of the Council, without making apology and the
consent of the Council expressed by a majority vote of the other Members
present, determined without debate.
d) not leave his/her adjournment until the Mayor/Head of Council m
Chairperson leaves his chair.
e) not speak until he/she has addressed himself 0z the Mayor/Head of
Council or Chairperson.
f) not walk across or out of the Chamber make any noise ordisturbance
when the Mayor/Head of Council or Chairperson is putting
shall occupy his/her seat while o vote /a being taken and until the result
thereof is declared.
g) not disclose any written m verbal information received ata meeting or part
ofo meeting closed to the general public.
h) declare where a conflict of interest or possible conflict of interest exists,
and shall not participate in the discussion cfor vote on any question with
respect 10 the matter.
i) convey the position of Council once e question has been decided, whether
they are in favour oropposed.
j) adhere too dress code for Council/Committee cf the Whole Meetings aa
agreed Vnby the current term o(Council.
9.2 Conduct — MembwrmafthmPubUc
Members of the public shall:
a) reapecdmdecommofCommdKCommiffeeandshaUrefrainfmmpublic
outbursts; shouting; or behaviour intended Vudisrupt the debate,
discussion and/or general proceedings ofCounciKCommitteo. The Mayor
or Chair may request that a member or members of the public vacate the
meeting room if their behaviour in deemed 8obo disruptive 0o the business
at hand. The Mayor or Chair may unilaterally suspend the meeting until
order ia restored in the meeting room.
10.0 RULESOFDEBATE
10.1 Rules mf Debate— Wmad of Council/Chairperson
In directing the course of debate, the Head of Council/Chairperson shall:
a) designate the Member who has the floor when Members raise their hand
to speak.
b) preserve order and decide questions oforder.
c) cause to be read all motions/recommendations presented in writing and
state all motions/recommendations presented verbally before permitting
debate on the question, except when otherwise provided in this by-law.
Schedule ^A"m By-law No. 2007'136
Page 12of 19
18.2 RuhemmfDebate - Memnbero
In addressing the Council/Commiftee of the Whole, no member shall:
a) speak disrespectfully of Her Majesty the Queen or any of the Royal
Family, or of the Governor-General, Lieutenant-Governor or any member
of the Senate, the House of Commons of Canada, or the Legislative
Assembly of Ontario.
N use indecent, offensive or insulting language in or against the Council m
any member thereof, employees of the Township or citizens of the
c) speak beside the question indebate.
d) criticize any decision cf Council/Committee except for the purpose of
moving that the question bereconsidered.
e) disobey the rules of Council/Commiftee or a decision of the Head of
Council/Chairperson on questions out of order or practice, or upon the
interpretation of the rules of the Council/Committee.
10.3 Rules of Debate — In Council/Committee of the Whole
a) Every member when speaking to any question or motion shall respectfully
address the Mayor/Head of Council orChairperson.
b) When o member ia speaking, nn other member oho|| pass between
him/her and the Chairporaon, or interrupt him/her except to raise a point o[
order.
c) Any member may require the question or motion under discussion hobe
read at any time during the debate, but not soosk/ interrupt amember
while speaking.
d) Nu member shall speak Vo the same question for longer than 2(hwo)
minutes. With the leave ofCnunoiNCommiMee.a supplementary question
with ofurther 1 (one) minute, maybe granted.
(i) Amember may ask a question only for the purpose of obtaining
facts relevant to the matter under discussion and necessary for a
clear understanding thereof.
(ii) All questions shall be stated succinctly and questions shall not be
used as a means of making statements or assertions.
11.8 VOTING
11.1 Vptng — Headcf Council
The Mayor/Head of Council (except where disqualified from voting by reason of
interest or otherwise) may vote with the Members on all questions.
11.2 Vqtng — ChmirperwwnwfCmmmnittewpftheVVhole
The Chairperson of Committee of the Whole (except where disqualified from
voting by reason mf interest or otherwise) may vote with the Members onall
questions.
11.3 Vmtmg — ChairpmrsmnmfStanding/AdHuc Committee or Technical Support
Group of Council
Members of Council sifting au members of Standing/Ad Hoc Committees or
Technical Support Groups of Council may not vote with the members of the
committee/technical support group on any question.
Schedule "A" to By-law No. 2007-136
Page 13 of 19
11.4 Voting on Questions
a) When the Mayor/Head of Council or Chairperson calls for the vote on a
question, each member shall occupy his/her seat and shall remain there
until the result of the vote has been declared by the Mayor/Head of
Council or Chairperson. During such time no member shall walk across
the room or speak to any other member or make any noise or disturbance.
b) After a question is finally put by the Mayor/Head of Council, Chairperson
or member, no Member shall speak to the question nor shall any other
motion be made until after the vote is taken and the result has been
declared.
c) Every member present at a meeting of the Council/Committee, when a
question is put, shall vote thereon, unless he/she has declared any
pecuniary interest, direct or indirect in the question.
d) The manner of determining the decision of the Council on a motion shall
be by a "show of hands".
e) Any motion shall require four affirmative votes in order to be valid and
binding on Council. Where only a quorum is present, a
resolution/recommendation, in order to carry or be passed, must be
affirmed by the majority of the quorum.
f) Members of Council appointed to the Planning Advisory Committee shall
not vote with the public members of Planning Advisory Committee on any
question.
11.5 Failure to Vote
Failure to vote by any member present, except when a member has declared a
pecuniary interest, shall be taken as a negative vote.
11.6 Appeal of Declaration of Result
a) Council Meetings
If a member who has voted on a question disagrees with the declaration of
the Mayor/Head of Council or Chairperson that the question is carried, or
lost, he/she may, but only immediately after the declaration by the
Mayor/Head of Council or Chairperson, appeal the declaration. On an
appeal by a member, the Mayor/Head of Council or Chairperson shall call
for a recorded vote to be taken on the question in the manner prescribed
in Section 11.8 of this By-law.
b) Committee of the Whole and Standing/Ad Hoc Committees or
Technical Support Groups of Council
An appeal of the Declaration of Result by the Chairperson of a
Committee/Technical Support Group of Council shall be to the
Mayor/Head of Council in Council.
11.7 Equality of Votes
Where a vote on a question results in an equality of votes, the result shall be
deemed to be negative.
11.8 Recorded Vote
a) When a member present requests, immediately prior to or immediately
subsequent to the taking of the vote, that the vote be recorded, each
member present, except a member who is disqualified from voting by any
Act, shall announce his/her vote openly.
b) The Mayor/Head of Council or Chairperson, immediately following the
request for a recorded vote, will put the question again.
c) All members present at the Council or Committee Meeting, unless
disqualified from voting by any Act, must vote in alphabetical order,
beginning with the member who has requested the recorded vote, The
Clerk shall call each member individually, record the member's vote, and
report the result of the vote to the Mayor/Head of Council or Chairperson.
d) The Mayor/Head of Council or Chairperson shall vote last.
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Schedule ^A"m By-law No. 200p136
Page 14cd19
11.9 Voting —Closed Meeting
a) Subject to Section 114.a meeting shall not beclosed to the public during
the taking ofevote.
b) Notwithstanding Section 114.a meeting may bo closed Vo the public
during the taking ofa vote where:
i) Section 6.2 permits a meeting hzbe closed 0m the public; and
ii> The vote io for a procedural matter or for giving directions or
instructions Voofficers, employees or agents of the Township or
persons retained byor under contract with the Township.
12.1 Motions/Recommendations 'General
ed Mohons/ieuommnndadona.ur notices thereof, shall bein writing, moved
and seconded.
b) Every motion/recommendation, when duly moved and seconded, shall be
received by the Mayor/Head of Council or Chairperson, and shall then be
open for discussion prior to the vote being taken. Immediately preceding
the taking of the vote, the Mayor/Head of Council or Chairperson, may
state the question in the form introduced and shall do so if required by a
Member. He/she shall state the question in the precise form in which it will
be recorded in the minutes.
d The following matters may Le introduced orally, without written notice, and
without leave:
(i) a point uf order ur personal privilege
(ii) presentations cdpetitions
(iii) a motion to suspend a rule cf procedure orincompliance with
rule of procedure
(iv) a motion ho adjourn (not debatable)
(v) a motion that the vote now betaken
(vi) a motion that the Council resolve itself into a Committee of the
Whole (not debatable)
d) When the motion, under consideration, concerns two cv more matters, a
vote on each matter, upon the request of any member, may be taken
separately.
o) A motion in respect ofa matter which is beyond the jurisdiction ofCouncil
shall not beinorder.
f) No member shall speak koe motion more than once, without leave from
the Mayor/Head of Council o/Chairperson. Each Member shall confine
their remarks to a limit of 2 (two) minutes.
12.2 WithdrawmmfmMotim
After a motion has been received and/or read by the Mayor/Head of Council or
Chairperson, it shall be deemed to be in the possession of the Council but may
be withdrawn by the mover, with the consent of the seconder, prior to
amendment or voting thereon.
12.3 Motion to Amend
A motion k>amend:
a) shall be presented inwriting.
b) shall berelevant to the question Uobereceived.
u) shall not be received proposing o direct negative Vo the question.
d) shall receive disposition nf Council prior 0oa decision on the main
question.
Schedule "A" to By-law No, 2007-136
Page 15 of 19
e) shall be disposed of in the reverse order of presentation to any
further amendment and/or the original motion.
f) shall not be further amended, more than once, provided that further
amendment may be made to the original motion.
g) may propose a separate and distinct disposition of a question.
12.4 Notice of Motion
a) A motion to rescind or that has the effect of being contrary or opposite to a
motion entered upon the minutes shall be received or put only when notice
of intention to introduce such motion is given in accordance with Section
12.4 (b).
b) Notice of motion requires the Member of Council to provide, at a minimum,
a brief verbal explanation of the matter and to provide the Mayor/Head of
Council with a written motion at a regularly scheduled meeting of Council.
Such motion shall be provided to Members in an agenda for consideration
by Council at its next regularly scheduled meeting.
12.5 Motion to Reconsider
After any question has been decided, the following shall prevail:
a) A motion to reconsider a question can only be made by a Member who
voted on the prevailing side, or a Member who was absent from the
meeting when the question was considered, and must be made on the day
the vote was taken or at the next succeeding regular meeting of Council.
b) No discussion, except that obtaining information that justifies the
reconsideration, shall be allowed until the motion for reconsideration is
decided upon.
c) No main motion may be reconsidered and no further discussion of the
main motion may take place more than once in a ninety-day period.
13.0 AGENDA AND MINUTES
13.1 Council Agenda
a) The Clerk shall forward all notices and agendas, to each member of
Council, for regular meetings of Council a minimum of 48 hours in
advance of such meetings.
b) Notice of intention to introduce a matter not provided for on the Agenda
may be given in the "Notice of Additions" portion of the Agenda and shall
be entered for consideration on the Agenda after the appropriateness of
considering the matter is decided by the Mayor/Head of Council or
Chairperson. This shall include all items on the Addendum. Additions and
Addendums shall be limited to those matters which are of an urgent
nature.
c) The Order of the Day shall have preference during the Council meeting,
save and except that the Mayor/Head of Council may change the order at
any time during the meeting.
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Schedule "Arm By-law No. oOO713s
Page 10of 19
Order of the Day
The business of Council shall betaken upinthe following order:
1� Opening of Meeting by the Mayor
2�
% Notice of Additions
4. Adoption of the Agenda
_ Disclosure of Pecuniary __ Interest _
G. Minutes of Previous Meetings of Council
7. Recognition of Achievements
_ Public Meetings
_
& Deputations
10. Reports of Municipal Officers
11. Reports of Members of Council
12. Reports of Committees
13. Consent Agenda
14. Communications
16. Notice mdMotions
16. Motions for which Notice has been given
17. In-Camera Items
18. By-laws
19. Confirmation law
20. Questions from the Public Clarifying an Agenda Item
21. Announcements
22. Adjournment
13.2 Committee Agenda
a) The Clerk shall forward all notices and agendas, toeachmmnborof
Council, for regular Committee of the Whole meetings a minimum cd48
hours in advance of such meetings.
b) Notice of intention to introduce a matter not provided for on the Agenda
may be given in the "Notice of Additions" portion of the Agenda and shall
be entered for consideration on the Agenda after the appropriateness of
considering the matter is decided by resolution of a majority of members.
This shall include all items on the Addendum. Additions and Addendums
shall be limited to those matters which are of an urgent nature.
13.3 Minwtem — Cwunciland Committee
The minutes of meetings of Council and Committee shall record, without note m
comment:
the place, date and time of
b) the names of those present;
c) disclosure of pecuniary interest and the nature thereof;
the fact of the holding cfa closed meeting and the general nature thereof;
e) all /oauiuhons/nacommendeUona. decisions and proceedings ofthe
meeting.
14.0 PUBLIC MEETINGS/PUBLIC INFORMATION SESSIONS
a) Council, from time to time, conduct Public Meetings or Public
Information Sessions for any purpose giving such notice as may be
deemed necessary or required by legislation or the Township's Notice
b) Public Meetings required to fulfill aoonddionimposedbyadeoisionofde
Township of Oro-Mecionte Committee of Adjustment, in accordance with
the Planning Act, shall bo conducted during o regularly scheduled meeting
of Council.
n) Public Meetings required for un application, in accordance with the
Planning Act, which io subject hothe approval of the Planning Advisory
Committee shall be conducted in conjunction with a regularly scheduled
meeting of the Planning Advisory Committee, or if deemed necessary by
the Clerk, or designate, shall bn conducted aso separate meeting onu
designated day.
d) All Public Meetings/Public Information Sessions shall be digitally naoonjed,
and such recording shall bo available \o the public through the Township
wobske.
Goheuum"A"m By-law No. 200r136
Page 17 of 19
15.0 PETITIONS AND COMMUNICATIONS
a) Every communication, includi
Council and filed with the Clerk, shall be legibly written or printed; shall not
contain any obscene or improper matter or language; shall be signed and
dated by at least one person; and shall include an address and telephone
number where return correspondence or contact is to be directed.
b) Petitions designed hmbe presented Vo the Council and filed with the Clerk,
shall contain original signatures, and all information on the petition,
including addresses and telephone numbers shall become part of
the public record cf the meeting aL which bisreceived.
o) Communications addressed to Mayor and Members uf Council shall be
placed ona Council/Committee of the Whole agenda, c8 the Clerk's
discretion, for disposition.
C) Every communication or petition, to be printed onan agenda, shall be
delivered to the Clerk no later than 12:OO noon on the Thursday prior to
meeting. If, in the Clerk's opinion, the communication/petition is of a time
sensitive nature, the Clerk may bring forward such communication/petition
for Council's consideration, after the aforementioned deadline.
16.0
a) Council/Committee will entertain upho three (3)deputations/delegations
per meeting.
b) Persons desiring 0o present inf U nvedbaUyonmottemoffador
make arequest of Council/Committee shall give notice, in writing, 0othe
Clerk Uy4:3Op.m.on the Wednesday cf the week prior ho the preferred
meeting, stating the purpose of the Deputation and providing ageneral
outline uf the subject matter.
o) CounoiNCommiUme moy, mt its sole discretion, entertain
deputations/delegations with less notice ms circumstances warrant.
d) Deputations shall be limited in speaking to not more than ten (10)minutes.
e) A delegation wishing to appear before Council/Committee shall belimited
tuno more than two (2) speakers with a total speaking time cf not more
than ten (1U)minutes.
f) Upon consent of the majority uf Members nf Council present, the ten (1O)
minute time limit for deputations/delegations may beextended.
g) Persons requesting 8o appear before Council/Committee shall beadvised
of the time limitation in advance of their deputation.
h) Specific types of audio visual equipment may be used *o assist in
deputations/delegations tuCounciKCommiUee. provided that such
equipment has been requested from the Clerk at the time of the
deputation/delegation request. Deputation/delegation material must be
provide in an electronic format to the Clerk by4:3O p.m. on the Monday
prior to the meeting date.
i) The Chairperson ofa Committee Meeting Council Meeting may expel or
exclude from the meeting, any person who in the opinion cf the
Chairperson, has behaved improperly.
j) Deputations/delegations appearing before CounciKCommi8oe with respect
0m the same matter on the agenda will bo requested ko limit their
deputation aoam not Vu repeat the same points.
k) Deputations/delegations to Council/Committee will be limited Voone
appearance before Council with respect 0u the same matter.
|) Deputations/delegations Vo Council/Committee will bo encouraged to
provide written copies ofpresentations.
Schedule "Arm By-law No. 28o7-130
Page 18of 19
m) No shall:
i) Speak disrespectfully of any person;
ii) Use improper language or unparliamentary language;
iii) Speak on any subject other than the subject for which they have
received approval to address Council/Committee;
k4 Disobey the rules of procedure cva decision ofthe Chair of
n) Upon the completion of comments to Council/Committee by a
deputation/delegation, any discourse between the members of
Council/Committee and the deputation/delegation shall be limited to
members asking questions for clarification and obtaining additional,
relevant information only. Members of Council/Commiftee shall not enter
into debate with the deputation/delegation respecting their comments.
17.0 BY-LAWS
a) Every by-law shall be introduced upon motion bya Member /f the Council,
specifying the title and number of the By'/aw.
b) Every by-law when introduced shall bein typewritten form and shall
contain no blanks except such ao may be required to conform toaccepted
procedure orUo comply with provisions of any act and shall becompleted
by the Clerk with the exception o( the number and date thereof.
o) All amendments Va any by-law approved by Council shall be deemed tobo
incorporated into the by-law and if the by-law ia enacted and passed by
the Council, the amendments shall bo inserted therein by the Clerk.
d) Every by-law shall have three readings prior 8oi1 being passed.
e) The first and second reading cda by-law shall be decided without
amendment ordebate.
f) \f the Council determines that the by-law ia1obe considered inCommittee
of the Whole, it shall boso considered prior 0o the third reading thereof.
Q) U Council oo determines, a by-law may bu taken aoread.
h) The Clerk shall set out on all by-laws enacted by Council the date cfthe
several readings thereof.
i) Every by-law enacted by the Council shall ba numbered and dated and
shall be sealed with the seal of the Corporation and signed by the Clerk
and the Mayor/Head (f Council or Chairperson and shall bo deposited by
the Clerk in the office for safekeeping.
i) By-laws approved in accordance with this Procedural By-law will be
available on the Township's webaito once signed by the Mayor and Clerk.
18.0 STANDING/ADHOC COMMITTEES OR TECHNICAL SUPPORT GROUPS OF
COUNCIL
a) The provisions of this 8y|aw^ with necessary modification, shall apply Vz
Standing/Ad Hoc Township Committees or Technical Support Groups and
to any other Committees or local boards established by Council from time
to time.
b) Standing/Ad Hoc Committees o/ Technical Support Groups wholly within
the sphere of the jurisdiction uf Council may bo established, revised,
disbanded and replaced on Council deems necessary.
c) All members of such Comm itteea/Teuhnioa| Support Groups shall bm
residents within the municipality.
� ��
���r� ' X
Schedule "A"m By-law No. 2UOr13V
Page 18o/18
d) The Mayor shall beamex-off ioio member cd all Township Standing/Ad Hoc
Committees and Technical Support Groups where not otherwise
prohibited by any Act.
e) All members ofStanding/Ad Hoc Committees or Technical Support
Groups of the Council of the Township ofOn+K4edonksshall:
0 Not disclose any written nr verbal information received o8a meeting or
part ofm meeting closed ho the general public;
ii) Declare where econflict of interest nr possible conflict n(interest
exists, and shall not participate in the discussion ofor vote onany
question with respect |o the matter;
iii) Convey the position uf the Committee/Technical Support Group, and
Council once a question has been decided, whether they are infavour
or opposed.
f) Council cf the Township ofDno-Medonte'in its sole discretion, may
amend the appointment of any public member 8ua Comm Nmo/Teohnicai
Support Group during its term.
19.0 CONFIRMATION BY-LAW
a) There shall be enacted of each Council Meeting to
confirm each recommendation contained ina Report uf the Committee of
Council and, in respect of each motion, resolution and other actions
passed and taken by the Council at the meeting, except where the prior
approval of the Ontario Municipal Board or any other body or agency is
b) A motion for leave of
meeting of Council shall be voted on without debate.
28.0 SUSPENSION/AMENDMENT OF PROCEDURE
a) Any procedure required by this with consent by
a 2/3 vote of the Members of the Council present.
b) No amendment or repeal of thereof shall be
considered at any meeting of the Council unless notice of proposed
amendment or repeal has been given at a previous regular meeting of the
Council. The waiving of this notice by the Council is prohibited.
v
The Township of Oro-Medonte
Policy
Section
Subject
Page 1 of 2
Policy/Procedure
I # POL-ADM-08
Administration
Accountability and
Enacted By Council:
Transparency Policy
Purpose
The Municipal Act, 2001, S.O. 2001, c.25, as amended, (the Act) requires that all municipalities adopt
and maintain a policy with respect to the manner in which the municipality will try to ensure that it is
accountable to the public for its actions, and the manner in which the municipality will try to ensure
that its actions are transparent to the public. The purpose of this policy is to provide guidance for the
delivery of the municipality's activities and services in accordance with the principles as outlined
herein. This policy has been developed in accordance with the Act to comply with Section 270.
Definitions: Accountability; Transparency
Accountability — The principle that the municipality will be responsible to its stakeholders for
decisions made and policies implemented, as well as its actions or inactions.
Transparency - The principle that the municipality actively encourages and fosters stakeholder
participation and openness in its decision making processes. Additionally, transparency means that
the municipality's decision making process is open and clear to the public.
Policy Statement
The Council of the Township of Oro-Medonte acknowledges that it is responsible to provide good
government for its stakeholders in an accountable and transparent manner by:
• Encouraging public access and participation to ensure that decision making is responsive to
the needs of its constituents and receptive to their opinions;
• Delivering high quality services to its citizens; and
• Promoting the efficient use of public resources.
Accountability, transparency and openness are standards of good government that enhance public
trust. They are achieved through the municipality adopting measures ensuring, to the best of its
ability, that all activities and services are undertaken utilizing a process that is open and accessible to
its stakeholders. In addition, wherever possible, the municipality will engage its stakeholders
throughout its decision making process which will be open, visible and transparent to the public.
Policy Requirements
The principles of accountability and transparency shall apply equally to the political process and
decision making and to the administrative management of the municipality.
M
Financial Matters
V
The municipality will be open, accountable and transparent to its stakeholders in its financial
dealing as required under the Act. Some examples of how the municipality provides such
accountability and transparency are as follows:
1.
internal/external audit
2.
reporting/statements
3.
long term financial planning
4.
asset management
5.
purchasing/procurement
6.
sale of land
7.
budget process
Internal Governance
The municipality's administrative practices ensure specific accountability on the part of its
employees through the following initiatives:
code of conduct for staff
2. performance management and evaluation
3. hiring policy
4. orientation/continuing education
5. health and safety
6. work/life balance
7. compensation/benefit
8. responsibility for ensuring that administrative practices and procedures recognize
Council's commitment to accountability and transparency
Public Participation and Information Sharinq
The municipality ensures that it is open and accountable to its stakeholders through
implementing processes outlining how, when and under what rules meetings will take place.
The municipality's meetings will be open to the public when and as required under the Act, and
members of the public will have an opportunity to make delegations or comments in writing on
specific items at these meetings. In addition, the municipality has adopted policies which
ensure that participation by the public can be meaningful and effective, through timely
disclosure of information by various means including print media, website, etc.
Some specific examples include:
1.
procedure by-law
2.
strategic plan
3.
delegation rules
4.
records retention by-law
5.
planning processes
6.
public notice by-law
Aj,
0
The Township of Oro-Medonte
Policy ZW4�T
Section
Subject
Page 1 of 2
Policy/Procedure
I # POL-ADM-09
Administration
Delegation of Powers and Duties
Enacted By Council:
Policy
For f =,_1
The Municipal Act, 2001, S. 0. 2001, C.25, as amended (the Act) requires that all
municipalities adopt and maintain a policy with respect to the delegation of Council's
legislation and administrative authority. The purpose of this policy is to set out the scope of
the powers and duties which council may delegate its legislative and administrative authority
and to establish principles governing such delegation. This policy has been developed in
accordance with the Act in order to comply with its other application sections, including
Section 270. This policy applies to all committees of Council, departments and staff.
Legislative Powers — Includes all matters where Council acts in a legislative or quasi judicial function
including enacting by-laws, setting policies, and exercising decision making authority.
Administrative Powers — Includes all matters required for the management of the corporation which
do not involve discretionary decision making.
Policy Statement
The Council of the Township of Oro-Medonte, as a duly elected municipal government is
directly accountable to its constituents for its legislative decision making, policies, and
administrative functions. Council's decisions are generally expressed by by-law or resolution
of Council carried by a majority vote. The efficient management of the municipal corporation
and the need to respond to issues in a timely fashion require Council to entrust certain
powers and duties to committees and staff while concurrently maintaining accountability,
which can be effectively accomplished through the delegation of legislative and administrative
functions. Council authority will be delegated within the context set out in the Act and will
respect the applicable restrictions outlined in the Act.
Policy Requirements
1. All delegations of Council powers, duties or function shall be effected by by-law.
2. Unless a power, duty, or function of Council has been expressly delegated by by-law,
all of the powers, duties and functions of Council remain with Council.
3. A delegation of a power, duty or function under any by-law to any member of staff
includes a delegation to a person who is appointed by the CAO or selected from time
to time by the delegate to act in the capacity of the delegate in the delegate's absence.
4. Subject to section 3, a person to whom a power, duty or function has been delegated
by by-law has no authority to further delegate to another person any power, duty or
function that has been delegated, unless such sub-delegation is expressly permitted.
5. Legislative matters may be delegated by Council where they are minor in nature or
where Council has explicitly provided for the terms and conditions under which the
powers shall be exercised, and must take into account the limitations set out in the
Act.
6. Administrative matters may generally be delegated to staff subject to the conditions set
out in the delegation and in this policy, and must take into account the limitations set
out in the Act.
In exercising any delegated power, the delegate shall ensure the following:
• Any expenditure related to the matter shall have been provided for in the current
year's budget (or authorized by the purchasing by-law).
• The scope of the delegated authority shall not be exceeded by the delegate.
• Where required by the specific delegated authority, reports shall be submitted to
Council advising of the exercise of a delegated power and confirming compliance
with the delegated authority and this policy.
• All policies regarding insurance and risk management shall be complied with.
• Delegates shall ensure the consistent and equitable application of Council policies
and guidelines.
Powers that cannot be Delegated
In accordance with the Act, the following powers and duties cannot be delegated by Council:
1. The power to appoint or remove from office an officer of the municipality whose
appointment is required by the Municipal Act, 2001.
2. The power to pass a by-law for municipal taxation, limitation on taxes for certain
property classes or tax collection.
3. The power to incorporate corporations.
4. The power to adopt an official plan or an amendment to an official plan under the
Planning Act.
5. The power to pass a zoning by-law under the Planning Act.
6. The power to pass a by-law for the establishment of a counseling service to small
businesses operating in the municipality or for the provision of municipal capital
facilities.
7. The power to adopt a community improvement plan.
8. The power to adopt or amend the budget of the municipality.
9. Any other power or duty that may be prescribed.
10�
TOWNSHIP OF ORO-MEDONTE
REPORT
I r- 11
Report No.
To:
Prepared By:
CAO 2007-3
Committee of the Whole
Robin Dunn, CAO
D
Meeting ate:
Sbject
u :
December 19, 2007
ORO -MEDONTE STRATEGIC
DIRECTIONS — LOOKING
AHEAD 2008 — Aligning
R.M.S. File #:
Council Mandate 2007-2010
RECOMMENDATION(S): Requires Action X For Information Only 11
It is recommended that:
1. Report No. CAO 2007-3, Robin Dunn, Chief Administrative Officer, re: Oro-Medonte
Strategic Directions — Looking Ahead 2008 — Aligning Council Mandate 2007-2010
be received and adopted.
2. That detailed budget estimates to support the initiatives be included during the 2008
budget presentation.
3. That the CAO report back to Council in January, 2008 with Organization alignment
recommendations, and
4. Further, that the CAO report back to Council in April, 2008 with an update on
success in implementation.
BACKGROUND:
Attainment of corporate objectives requires individual departments to ensure their
strategic directions are aligned with that of the Corporation. The Council of the
Township of Oro-Medonte has prepared a document outlining the Council mandate for
2007-2010.
The Township of Oro-Medonte Council Mandate recognizes a commitment to the
provision of optimum services to taxpayers and the stewardship of resources.
The services provided by Township staff and the interaction with the front line and
support staff is often the only opportunity that residents have to gauge value for money,
and assess our commitment to customer service.
CAO December 19, 2007
Report No. CAO 2007-3 Page 1 of 5
Ut
The importance of refocusing efforts on the customer/staff contact has been reviewed
with Township staff during the CAO's first two months in Oro-Medonte. All staff
recognize the importance of customer service.
-------------
ANALYSIS:
JR61 9 M] V I COS-01 I NO V4• I [ON N1 I I• ARTIT114 K4• •ffir_AVJ#111
Attaining our goal through realignment, progressive change, and teamwork, with a
primary goal of satisfied stakeholders (e.g. clients, employees).
• VEMM=
The catch phrase — Oro-Medonte — Serving with Pride, will guide all Departments
decision-making and service delivery.
The introduction of a customer service report card will serve as a marker of our
success. The first report card will be issued in spring of 2008 and will provide residents
of the Township an opportunity to comment on the effectiveness of our service delivery.
Identified service gaps will be prioritized for resolution with a projected annual follow-up
of requests. The first Department to commence this initiative will be the Planning and
Building Services Department as a component of a full Department process review.
Oro-Medonte: Serving our Community & Clients
Appendix I to this report (distributed under separate cover) outlines the first
components of a program to increase customer satisfaction and the development of a
corporate program in customer service excellence;
a draft charter of customer service, explaining the purpose, service goals,
customer rights, customer partnerships, standards of service and contact and
maintenance of the charter.
The framework for development of a corporate communication plan will be included in
the January 23rd supplementary report.
An overview of the customer service charter concept and corporate communication plan
will be conducted with staff in early in the new year.
Through the first quarter of 2008 staff will continue to develop a better understanding of
their required commitment towards customer service and communications and will
contribute in the refinement of the draft charter of customer service and the corporate
communication plan - concluding with a signing of the charter and plan by all staff.
CAO December 19, 2007
Report No. CAO 2007-3 Page 2 of 5
March 31 s' is the target implementation date of a re-focused Corporate customer
service system. 2
-J/ I
ISHIAM105= I
Appendix 11 to this report (confidential correspondence distributed under separate
cover) outlines the components of a Compensation and Performance Management
program;
framework for a compensation review of comparably sized municipalities in order
to establish the market competitiveness of the Township's salaries for its
employees.
outline for a performance management program to review current performance
management practices and align individual work objectives with the strategic
direction of the Corporation (Council Mandate).
The firm of Gazda, Houlne & Associates Inc. has refined a comprehensive private
sector model for the integration of pay for performance and alignment of Corporate
objectives. It is recommended that the Gazda, Houle provide the Township assistance
in the planning, development and implementation of this project. The firm has a proven
track record of dealing specifically in the Municipal arena. The proposal background is
distributed under separate cover.
Initiatives that support Departmental employees for implementation in January 2008;
First, in January 2008, a CAO task group made up of one representative from
each Department will start the work required to update existing health & safety
policies and procedures. The Fire Chief has agreed to champion this initiative.
This is crucial in order to meet legislated requirements. The completion date for
the first phase of this project is March 31 st.
Second, an employee suggestion program will be implemented in January 2008.
This initiative provides staff with an opportunity to contribute to how services are
delivered and thereby enhance service efficiencies. Early in the New Year a
Senior Manager will be identified to take the Lead on this project.
Third, expansion of the format of the Township staff Christmas luncheon to
include a component to recognize long service members of the Township. The
Human Resources Officer has agreed to Champion this initiative.
CAO December 19, 2007
Report No. CAO 2007-3 Page 3 of 5
Focus, People & Results
An update to Looking Ahead 2008 will be presented to Council in January, outlining
department realignment recommendations to achieve the right focus, direction,
teamwork and goal achievement.
19M
• the Planning & Building Department process review;
• implementation plan for the charter of customer service;
• status on the compensation and performance management implementation plan;
• health and safety compliance progress;
• progress on the Employee Suggestion Program.
• department efforts to enhance communication with staff;
• recommendations to enhance strategic stakeholder partnerships (specifically
Economic Development)
amm��
A status update report will be prepared for presentation to Council in the fall of 2008
summarizing the efforts and success in implementing all strategic priorities.
FINANCIAL:
Funding requirements to support a refocus of department strategic directions has been
reviewed with the Treasurer, detailed budget estimates to support the initiatives will be
included during the 2008 budget presentation.
POLICIES/LEGISLATION:
A staff report should review the procurement process for any sole source procurement
and when recommending execution of an agreement with a successful proponent.
Township of Oro-Medonte Council Mandate 2007-2010
Township of Oro-Medonte Strategic Plan
Township Purchasing Bylaw
CONSULTATIONS:
Treasurer
Senior Management Team
Supervisory and front line staff
CAO December 19, 2007
Report No. CAO 2007-3 Page 4 of 5
ATTACHMENTS:
Draft Customer Service Charter
Compensation & Performance Management Program (Confidential)
CONCLUSION:
Establishing and communicating clear strategic objectives aligned with overall corporate
direction is essential for successful organization management.
It is recommended that The Township of Oro-Medonte Council support, in principle, the
strategic directions identified in Looking Ahead 2008, and that staff report back to
Council in January 2008 with a detailed update on Focus on People and Results and
highlight success in implementation of the other initiatives.
Respectfully submitted:
Rob* L. Dunn, C.E.T., PAdm., M.A.
Chi f Administrative Officer
CAO December 19, 2007
Report No. CAO 2007-3 Page 5 of 5
NVY 3 k -�
Zu=.
Oro-Medonte Strategic Directions- Looking Ahea
Aligning Council Mandate 2007-2010
Serving our Community & Clients
Draft Customer Service
DRAFT CHARTER OF CUSTOMER SERVICE
Purpose
This document sets out the principles that Township Departments will use to
provide optimum service to customers.
Charter Mission Statement
The Township Departments are dedicated to ensure the safety of the citizens
environmental sustainability and the stewardship of Township resources.
Services shall be provided in accordance with the values set out in the corporate
vision and shall be consistent with the goals of the Township of Oro - Medonte
strategic plan, the needs of the public and the priorities of Township Council.
Services Provided
The Township Departments are responsible for the planning, operation and
maintenance of infrastructure. This includes reads and bridges, street lighting,
traffic and safety devices, water supply, water distribution, drainage, facility
maintenance, vehicle /equipment maintenance. The provision of fire and
emergency service protection, parks and recreation programs and green space
maintenance, occupational health & safety compliance, engineering, planning
and development services, and administrative functions.
Who are Our Customers?
Our customers are our citizens and businesses, visitors, all municipal employees
and departments., the Council of the Township, the agencies and boards that
serve the citizens of the Township of Oro - Medonte.
The Corporate Department aims are to provide optimum service to its clients by:
• implementing a service system to deal with concerns of customers,
• educating clients on our service system and how to request service,
• ensuring clients are treated with courtesy, respect, and in a timely manner,
• promptly responding to safety related issues,
• publishing and practicing service delivery standards,
• establishing information and public enquiry contact locations,
• implementing a customer satisfaction feedback system,
• committing to continuous improvement based on feedback
publishing an annual report outlining our success in meeting service goals.
Customer Rights
Township Department clients have the following rights:
• Quality service
• Safe environment
• Equal access to services
• Knowledge of department services, policies and standards
• Input into decision making through Public Advisory Committees
• Corrective action when things go wrong
• Advice in dealing with the Department and Council
Customer Partnership
Clients have the responsibility, in partnership
• Provide comments, suggestions, probi
Department through day to day interac-
• Understand how their tax dollars are at
• Understand that the department has to
is fair to the individual citizen and that F
as a whole.
• Understand that the department has to
greater public good,
�3,� -1
Township Departments, to:
is and concerns to the
n and the use of our "report card"
;aced to department services
"oxide services in a manner that
itecs;the interests of the citizens
n resources to serve the
• Understand that the department and citizens have to operate in
accordance with the bylaws and regulations of the Township of Oro -
Medonte,'Ontario and Canada.
Standards of Service
The individual Township Departments will develop standards of service, over the
next 12 months. These standards will be appended to this document as they are
developed;,
3
Confidential correspondence distributed under separate
cover.
:44
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2007-33
Keith Mathieson
Subject:
Department:
Council
Vic Emberson — Request to
Engineering and
Connect to Robincrest
Environmental Services
C. of W.
Municipal Water System — 72
Date:
Moonstone Road East
December 10, 2007
R.M. File #:
Motion #
L04-37427
Roll #:
Date:
020-005-04700
IBACKGROUND:
In April, 2007, Report #EES2007-19 was received and adopted by Council recommending Mr.
Emberson not be allowed to connect to the existing 1" water main located to the east of his property
on Moonstone Road East (County Road #19).
Mr. Emberson is now requesting connection to the new 150 mm diameter water main located at the
intersection of Jenneft Drive and County Road #19, which was installed as part of the new Bachly
subdivision.
11
ANALYSIS: I
Mr. Fred MacGregor, Environmental Services Foreman, and Mr. Dave Bachly, Developer, have no
concerns with Mr. Emberson connecting to the Robincrest water system at Jennett Drive. Mr.
Emberson will be required to obtain permission from the County of Simcoe and is aware that all costs
involved in the installation of the water service, will be at his expense.
Mr. Emberson is required to pay the $200.00 inspection fee and install a water meter, as per
Township standard OM-W4.
RECOMMENDATION(S):
1. THAT Report No. EES2007-33 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Water Service Connection Agreement with Mr.
Vic Emberson for 72 Moonstone Road East, Concession 8, West Part of Lot 16, Part 5, 61 R-
30986.
3. THAT the Clerk prepares a By-law for Council's consideration.
4. AND THAT Mr. Emberson be notified of Council's decision.
..w,,
Res�ctfully submitted,
�
_eson
Keith athie,
Director of Engineering and Environmental Services
-2-
WATER SERVICE CONNECTION AGREEMENT
THIS Agreement made, in triplicate, this day of .2007.
Hereinafter referred to as the "Registered Owner"
Hereinafter referred 8000 the ^Munkcipdity"
A description cd the land affected by this Agreement isaofollows:
72 Moonstone Road East
Concession Q.West Part mf Lot 16. Part 5, 51R-3O988
Township of']ro~K8edonba
Roll #4346-020-005-04700-0000
The Municipality has entered into this Agreement on the day of .2007
The Registered Owner agrees to comply with all the terms and conditions as set out in
the Corporation of the Township of Oro-Medonte By-law No. 2004-024, being a By-law
ho amend By-law No. 2O03-025(a By-law Vo regulate Municipal Water Systems within
the Township ofOro-Medonha); and Schedule ^J^-1Nater"of By-law No. 2005-043.
amended by By-law No. 2000-O44. attached hereto.
The Registered Owner acknowledges and agrees that all costs to connect to the
municipal water system shall be at their cost, including, but not limited to, all labour,
material and water meter.
The Registej?1er acknowledges and agrees that the Township of Oro-Medonte
does not gu water p ressure and that either now or in the future, the Registered
Owner may ired to install and maintain equipment to satisfy pressure.
Vic Embers6niOwner
THE CORPORATION OF THE TOWNSHIP OFORO-MEDONTE
H.S. Hughes, Mayor
J. Douglas Irwin, Clerk
TINUP
BY-LAW NO. 2004-024
Being m By-law tmAmend By-law No. 2003-025, a By4mw tm Regulate Municipal
VVabwr Systems within the Township ofOru'Nednnte
WHEREAS Council of the Township ofUm-Medonte did, on the 18m day of June, 2003
enact By-law No. 2003-025 to regulate municipal water systems within the Township of
Oro+K4ednwte;
AND WHEREAS Council of the Corporation of the Township of Oro-Medonte deems it
desirable and necessary ho amend By-law No. 2OU3-Q25;
AND WHEREAS By-law No. 2003-025 deems that watering of lawns m gardens, o,the
filling of swimming pools, are not deemed to be domestic uses under the banns of the
AND WHEREAS By-law No 2003-025 authorizes the Director of Engineering and
Environmental Services to take all such action, ao may bo necessary, toimmediately
terminate the supply of water to any property served by the Municipal Water System;
NOW THEREFORE the Council of the Township of Oro-Medonte enacts as follows:
1. THAT Section 4of By-law No. 2O03-U25be amended by adding the following:
"4.5 No person shall, from a Municipal Water System, water or sprinkle, or
cause or permit the watering or sprinkling of any lawn, garden, tree, shrub
or other outdoor plant, or fill swimming pools, in the Township of Oro-
Medonte through a hose or other attachment except between the hours of
7:00 p.m. — 11:00 p.m. subject to the following:
a) Owners or tenants of properties with m municipal address with an
even number are permitted towater lawns and gardens, orfill
swimming pools within the designated times, oneven-numbered
days of the month;
b) Owners or tenants of properties with n municipal address with an
odd number are permitted tn water lawns and gardens, orfill
swimming pools within the designated times, onodd-numbered
days of the month;
u) Owners of newly seeded and/or sodded lawns, upon proof of
installation and subject ho the approval of the Director of
Engineering and Environmental Services or his designate, may be
permitted to water their lawn for fourteen (14) consecutive days
regardless of the day designated under these water peobictiuna�
d) Owners of properties which have been sprayed for insects, upon
proof of such spraying and subject hu the approval of the Director of
Engineering and Environmental Services or his designate, may be
permitted ho water their lawn for seven (7) consecutive days
regardless nf the day designated under these water restrictions.
4.6 No person shall use water for lawn watering m any other similar purpose
when a total water ban order is in effect.
4.7 A total water ban order issued bythe Township to suspend lawn watering
ov other similar purpose shall remain k/effect until d has been revoked by
the Director of Engineering and Environmental Services or his designate."
2. THAT this By-law shall come into force and take effect on its final passing thereof
By-law read a first and second time this 17th day of March 2004.
By-law read a third time and finally passed this 17' day of March 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Ma#r, J. Neil Craig
cA
SCHEDLI0E\J"TO BY-LAW NO. 2005-043
WATER
For the purpose of this Schedule,
11.
"Municipal Water Area" shall mean a subdivision within The Corporation of
the Township ofOm-Mgdonte.
1.2. "Municipal Water Systems" shall include all water works established within the
present Township cdOnz-Madonte, and shall further include any present or
future extensions Vo the water works under any Act or under onagreement
between the Township or its predecessors, but shall not include any private
water works which have not been acquired, established, maintained or
operated by the Township or its predecessors;
1.3. ^Owner" shall mean the assessed owner(s)as identified on the Assessment
Roll for taxation purposes during the current year, aaamended.
1.4. "Treasurer" shall mean the Treasurer of The Corporation od the Township of
Om~Medonte.
1.5. "Unit" shall mean om assessed cx assessable unit within aresidential,
commercial or industrial building, and shall include en apartment located
within asingle family dwelling which is serviced by the Township Water
System, as permitted under the applicable Zoning By-law.
1.6. 'Water Works" means any works for the collection, production, treatment,
storage, supply and distribution of water, or any part of such works, but does
not include plumbing or other works Vm which the Ontario Building Code Act
and its regulations apply.
2. WATER CHARGES, BILLING AND COLLECTION
2.1. Aa soon ao the water connection installation is approved by the Township
Inspector, he shall forthwith turn the water un for owner. The owner will then
bn charged sd the appropriate water rate, aoset out herein.
2.2.: At the end of September each year, the duly authorized employee shall read,
or cause hobo read, all meters connected hn the Municipal Water System ho
determine the amount of water used during the year.
2.8. The Treasurer shall calculate water charges to be assessed against each unit
in a Municipal Water Area, in accordance with the minimum quarterly charge
and rates per cubic meter ao set out herein,
2.4. The Treasurer shall, for each calendar quarter, issue bills to each unit based
on the applicable water charges. Water bills shall be due and payable not less
that twenty-one (21) days from the date ofmailing.
2.5. Water payments shall be payable to The Corporation of the Township of Oro-
Medonte and may be paid during office hours in person or by mail at the Oro-
Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2XO,
orat most financial institutions. Water payments made atefinancial
institution shall deemed hobe paid on the date shown by the Tellers stamp on
the bill stub. The Township shall not bo responsible for any applicable
service charge payable 8o the bank. Cheques only can be dropped mt the drop
boxes located mk the Administration Office and Moonstone Fire Hall.
' p
Schedmle'J'—Wmter
2.6. The Treasurer shall impose a ten (1U) percent late charge on all unpaid
accounts OO the day after the due date.
2.7. Ifun account remains unpaid, the Township may collect amounts payable
pursuant ho Section 3Q8of the Municipal Act, 2OO\.c.25.asamended.
WATER RATES:
i METERED: RESIDENTIAL OR COMMERCIAL
SHANTY BAY-M-66, M-71, M-696
Based on twelve (12) month period
$G0¢.00/Unit for twelve (12) Months
Minimum Rate
Up0o3G5Cubic Meters
Based ono three (3) month period
Minimum Rate
UpbmQU Cubic Meters
*150'0U/Un|t for three (3)Months
NARBOMRWOOD-K-11$
Based nn twelve (12) month period
$600.OUKUnit for twelve (12)Months
Minimum Rate
Upbz3SG Cubic Meters
Based ona three (3) month period
Minimum Rate
UpboQD Cubic Meters
$1G0.00/Un|t for three (3)Months
SUGARBUSH-M-8, M-9, M-30, M-31, M-367, NN-368
Based on twelve (12) month period
$6O0'0Q/Unk for twelve (12)Months
Minimum Rate
Upho3G6Cubic KAehmro '
'
� Based ono three (3) month period
Minimum Rote
UptoQ8Cubic Meters
$1 50.00/Und for three (3) Month
CEDARBROKJK^ K8-157
Based on twelve (12) month period
$G0O.O{VUnk for twelve (12) Months
Minimum Rate
Upto3G6 Cubic Meters
Based ono three (3) month period
Minimum Rate
|' Upto0U Cubic Meters
$15D.0O/Und for three (3)Months
Schedule'J' — Water (cont'd)
CANTERBURY - M-343
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
AM= #* I
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$600.00/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
$600.00/Unit for twelve (112) Months
$1 50.00/Unit for three (3) Months
HORSESHOE HIGHLANDS - M-391, M-447, M-456
ZONE 11
Based on twelve (12) month period $600.00/Unit for twelve (12) Months
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
UP to 90 Cubic Meters $150.00/Unit for three (3) Months
CRAIGHURST - M-510
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
UP to 90 Cubic Meters
WARMINSTER - 309, M-1-04, M-92
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$600.00/Unit for twelve (112) Months
$150.00/Unit for three (3) Months
$600.00/Unit for twelve (12) Months
$150-00 /Unit for three (3) Month Period
�r. x
Schedule `J' — Water (cont'd)
MEDONTE HILLS -1650, M -29, M -174
Based on twelve (12) month period
Flat Rate $600.00 /Unit for twelve (12) Months
Based on three (3) month period
Flat Rate $150.00 /Unit for three (3) Month Period
ROBINCREST - M -123, M -101, BACHLY, MOONSTONE PER SCHEDULE "A"
BY -LAW 2002 -132
Based on twelve (12) month period
Flat Rate $600.00 /Unit for twelve (12) Months
Based on three (3) month period
Flat Rate $150.00 /Unit for three (3) Month Period
SURCHARGE BASED ON TWELVE (12) MONTH PERIOD FOR ALL METERED
SYSTEMS
366 -545 Cubic Meters $1.89 /Cubic Meter
546 + Cubic Meters $2.05 /Cubic Meter
FLAT RATE: RESIDENTIAL
HORSESHOE - ORO 1587
Based on twelve (12) month period
Flat Rate
Based on three (3) month period
Flat Rate
$600.00 /Unit for twelve (12) Months
$150.00 /Unit for three (3) Month Period
HORSESHOE - Medonte 1531, M -10, M -11, M -23
Flat Rate
Based on three (3) month period
Flat Rate
PINE RIDGE SKI CLUB
Flat Rate (6 units)
Flat Rate Commercial
SCHOOLS
Flat Rate
$600.00 /Unit for twelve (12) Months
$150.00 /Unit for three (3) Month Period
$3,600.00 for twelve (12) Months
$ 900.00 for three (3) Month Period
$ 18.00 /Classroom /Month for twelve (12)
Months
Schedule V— Water (cont'd)
MISCELLANEOUS FEES:
DISCONNECTION AND
RECONNECTION CHARGE $ 50.00 Each
:14
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2007-35
Keith Mathieson
Subject:
Department:
Council
Valerie Hanley — Request to
Engineering and
Connect to Harbourwood
Environmental Services
C. of W.
Municipal Water System — 11
Date:
Shelswell Boulevard
December 18, 2007
R.M. File #:
Motion #
L04-37447
Date:
Roll #:
010-009-30000
xe1qM-1W,11-113
Attached for Council's perusal is correspondence from Ms. Valerie Hanley dated December 17, 2007
requesting connection to the Harbourwood municipal water system.
During the development of the Harbourwood subdivision, a 150 mm watermain was constructed on
the north side of Shelswell Boulevard, between Elvyn Crescent and Howard Drive, to provide the lots
on the north side of Shelswell Boulevard with municipal water, as well as the balance of lots within
the Harbourwood subdivision.
Over the years, eight (8) residents on the south side of Shelswell Boulevard have connected to the
municipal system, as a result of problems with the quality or quantity of their well supply.
ANALYSIS:
An analysis of the capacities for the municipal water systems was completed for 2006. The
Harbourwood system was operating at 50% of its allowable capacity on the highest daily flow in 2006
and operated at 12% of its allowable capacity on an average during 2006.
The connection • 11 Shelswell Boulevard to the #• # #• water system would have no effecton
the municipal system. Ms. Hanley is aware she will be responsible for all costs incurred for the
connection to the •• iii system, including the installation • a water meter and $200.00
trench inspection fee. i
Mr. Fred MacGregor, Environmental Services Foreman, has no concerns with Ms. Hanley connecting
to the Harbourwood system. I
RECOMMENDATION(S):
1. THAT Report No. EES2007-35 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Water Service Connection Agreement with Ms.
Valerie Hanley for 11 Shelswell Boulevard.
3. THAT the Clerk prepares a By-law for Council's consideration.
4. AND THAT Ms. Hanley be notified of Council's decision.
Res dully submitted,
Keith Mathieson
Director of Engineering and Environmental Services
WIN
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WATER SERVICE CONNECTION AGREEMENT
THIS Agreement made, in triplicate, this day of .2007,
BETWEEN: VALER|EHANLEY
Hereinafter referred toax the "Registered Owner"
- and -
Herdnaftemfermdtoaode^kunicipality"
A description of the land affected bythis Agmemenisoehdlowo
11 ShmlsmmN|Bmulevard
Concession 7. Plan A67 Lot 106
Township ofOro+8Aedonte
Roll #4346-010-009-30000-0000
The Municipality has entered into this Agreement on the day of .2007.
The Registered Owner agrees to comply with all the terms and conditions as set out in
the Corporation of the Township of Oro-Medonte By-law No. 2004-024, being a By-law
to amend By-law No. 2003-025 (a By-law to regulate Municipal Water Systems within
the Township ofOpo-W1adonte); and Schedule ^J^—"WaVer"of By-law No. 2OU5-043.
amended by By-law No. 2006-844. attached hereto.
The Registered Owner acknowledges and agrees that all costs to connect to the
municipal water system shall beet their cost, including, but not limited to, all labour,
material and water meter.
The Registered Owner acknowledges and agrees that the Township of Oro-Medonte
does not guarantee water pressure and that either now or in the future, the Registered
Owner ma b required to install and maintain equipment to satisfy pressure.
H.S. Hughes, Mayor
J. Douglas Irwin, Clerk
-
BY-LAW NO. 2004-024
Being mBy-law to Amend By-law No. 2003-025.mBy4aw to Regulate Municipal
Water Systems within the Township mf(]ro-Mwdmnte
WHEREAS Council of the Township ofOro-Medonte did, on the 18 th day of June, 2003,
enact By-law No. 2003-825tw regulate municipal water systems within the Township uf
Ono-Medonte-
AND WHEREAS Council of the Corporation oftheTownohipofOro,YNadon|edeemmit
desirable and necessary toomondBy-|ewNo.2DO3-O25;
AND WHEREAS By-law No. 2003-025 deems that watering of lawns orQon1enm or the
filling of swimming poo|m, are not deemed to be domestic uses under the terms - of the
By-law;
AND WHEREAS By-law No. 2003-026 authorizes the Director of Engineering and
Environmental Services ho take all such action, oo may be necessary, to |m-^�---'i�bnk/
banninatethe supply of water hu any pnopedyeen*dby the K8unicipolVVaterSystem;
^
NOW THEREFORE the Council of the Township ofOm-Medonte enacts as follows:
1. THAT Section 4of By-law No. 3DO3-U25be amended by adding the :
"4.5 No person shall, from a Municipal Water 8yabem, water orsprinkle, or
cause or permit the watering or sprinkling of any lawn, garden, tree, shrub
or other outdoor plant, or O|| swimming poo|a, in the Township of [>n+
K4edonheUhroughehouecxotherottmohmentexceptbeb^eunthehounso[
7:00 p.m. - 11:00 p.m. subject to the following:
a) Owners or tenants oy properties with a municipal address with an
even number are permitted towater lawns and gardens, or fill
swimming pools within the designated times, oneven-numbered
days of the month;
b) Owners or tenants ofproperties with a municipal address with an
odd number are permitted bo water lawns and gardens, orfill
swimming pools within the designated times, onodd-numbered
days of the month;
c) Owners of newly seeded and/or sodded lawns, upon proof of
installation and subject tothe approval of the Director of
Engineering and Environmental Services or his designate, may ba
permitted to water their lawn for fourteen (14) consecutive days
regardless of the day designated under these water restrictions;
d) Owners of properties which have been sprayed for insects, upon
proof of such spraying and subject hm the approval of the Director oy
Engineering and Environmental Services or his designate, may be
permitted ho water their lawn for seven (7) consecutive days
regardless of the day designated under these water restrictions.
4.6 No person m�U�mw�oh��wn
°". un cv any other similar purpose
when a total water ban order is in effect.
4.7 A total water ban order issued bythe Township to suspend lawn watering
or other similar purpose shall remain in effect until it has been revoked by
the Director of Engineering and Environmental Services or his designate."
2, THAT this By-law shall come into force and take effect on its final passing thereof.
By-law read a first and second time this 17th day of March 2004.
By-law read a third time and finally passed this 17th day of March 2004.
I I . -•
OWN MIN
Ma7r', J. Neli-C-raig
/
SCHEDUkEVTO BY-LAW NO. 2005-043
WATER
For the purpose of this Schedule,
11. o subdivision within The Corporation of
the Township of Oro-Medonte.
12 "Municipal Water Systems" shall include all water works established within the
present Township cfOu,Medon&a` and shall further include any present or
future extensions 0m the water works under any Act or under anagreement
between the Township or its predecessors, but shall not include any private
water works which have not been acquired, established, maintained or
operated by the Township or its predecessors;
1.3. ^Owner" shall mean the assessed owner(s) as identified on the Assessment
Roll for taxation purposes during the current year, as amended.
1.4. ~Tnaeourer" shall mean the Treasurer of The Corporation of the Township o{
Oro-yWodonVm.
1.5. ^Und^ shall mean on assessed o, assessable unit within aresidential,
commercial or industrial building, and shall include an apartment located
within a single family dwelling which ia serviced by the Township Water
System, ee permitted under the applicable Zoning By-{ew.
1.6. 'Water Works" means any works for the collection, production, treatment,
storage, supply and distribution of water, or any part cf such works, but does
not include plumbing or other works to which the Ontario Building Code Act
and its regulations apply.
2. WATER CHARGES, BILLING AND COLLECTION
2.1. Ae soon os the water connection installation is approved bythe Township
Inspector, he shall forthwith turn the water on for owner. The owner will then
ba charged et the appropriate water rate, mm set out herein.
-
2.2.- At the end of September each year, the duly authorized employee shall read
nr cause hobo read, all meters connected ho the Municipal Water System ho '
determine the amount of water used during the year.
2.3. The Treasurer shall calculate water charges Vo be assessed against each unit
ina Municipal Water Area, in accordance with the minimum quarterly charge
and rates per cubic meter ao set out herein.
2.4. The Treasurer shall, for each calendar quarter, issue bills to each unit based
on the applicable water charges. Water bills shall be due and payable not less
-that twenty-one (2-1) days from the date cfmailing.
2.5. Water payments shall be payable to The Corporation of the Township of Oro-
Medonte and may be paid during office hours in person or by mail at theOpo-
K8edonha Administration Office, 148 Line 7 Gou1h, Box 100. Ono. On LUL2X0
orat most financial institutions. VV��r payments made o1afinancial '
institution shall deemed hobe paid on the date shown by the Teller's stamp un
the bill stub. The Township shall not be responsible for any applicable
service charge payable 0o the bank. Cheques only can be dropped cd the drop
boxes located mt the Administration Office and Moonstone Fire Hall.
Schedule'J'- Water (cont'd)
2.6. The Treasurer shall impose a ten (10) percent late charge on all unpaid
accounts on the day after the due date.
2.7. If an account remains unpaid, the Township may collect amounts payable
pursuant to Section 398 of the Municipal Act, 2001, c. 25, as amended.
WATER RATES:
METERED: RESIDENTIAL OR COMMERCIAL
SHANTY BAY - M-66, M-71, M-696
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
UP to 90 Cubic Meters
IT
a c• 1
Based on twelve (12) month period
Minimum Rate
UP to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
UP to 90 Cubic Meters
$600.00/Unit for twelve (12) Months
$1 50.00/Unit for three (3) Months
$600.00/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
SUGARBUSH - M-8, M-9, M-30, M-31, M-367, M-368
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
CEDARBROOK - M -157 -
Based on twelve (12) month period
Minimum Rate
UP to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
UP to 90 Cubic Meters
$600.00/Unit for twelve (12) Months
$150-00 /Unit for three (3) Months
$600.00/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
Schedule'J' — Water (cont'd)
CANTERBURY - M-343
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$600.00/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
$600.00/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
HORSESHOE HIGHLANDS - M-391, M-447, M-456
ZONE 11
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
CRAIGHURST - M-510
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
WARMINSTER - 309, M-104, M-92
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$600.00/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
$600-00/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
$600.00/Unit for twelve (12) Months
$1 50.00/Unit for three (3) Month Period
v
Schedule `J' — Water (cont'd)
MEDONTE HILLS -1650, M -29, M -174
Based on twelve (12) month period
Flat Rate $600.00 /Unit for twelve (12) Months
Based on three (3) month period
Flat Rate $150.00 /Unit for three (3) Month Period
ROBINCREST - M -123, M -101, BACHLY, MOONSTONE PER SCHEDULE "A"
BY -LAW 2002 -132
Based on twelve (12) month period
Flat Rate $600.00 /Unit for twelve (12) Months
Based on three (3) month period
Flat Rate $150.00 /Unit for three (3) Month Period
SURCHARGE BASED ON TWELVE (12) MONTH PERIOD FOR ALL METERED
SYSTEMS
366 -545 Cubic Meters $1.89 /Cubic Meter
546 + Cubic Meters $2.05 /Cubic Meter
FLAT RATE: RESIDENTIAL
HORSESHOE - ORO 1587
Based on twelve (12) month period
Flat Rate
Based on three (3) month period
Flat Rate
$600.00 /Unit for twelve (12) Months
$150.00 /Unit for three (3) Month Period
HORSESHOE - Medonte 1531, M -10, M -11, M -23
Flat Rate
Based on three (3) month period
Flat Rate
PINE RIDGE SKI CLUB
Flat Rate (6 units)
Fiat Rate Commercial
SCHOOLS
Fiat Rate
$600.00 /Unit for twelve (12) Months
$150.00 /Unit for three (3) Month Period
$3,600.00 for twelve (12) Months
$ 900.00 for three (3) Month Period
$ 18.00 /Classroom/Month for twelve (12)
Months
Schedule V - Water (cont'd)
CONNECTION FEE INSPECTION $200.00
DISCONNECTION AND
RECONNECTION CHARGE $ 50.00 Ear.0
01:4
Dept. Report No.
To:
Prepared By:
BP 2007- 057
Council
Adam Kozlowski
I
Planner
Subject:
Department:
Council
Building & Planning
Zoning By-law Amendment
Services
C. of W.
for Michael MacVittie
Date:
Range 2, Part of Lot 3,
December 19, 2007
Motion #
978 Line 2 South
R.M. File #: D14 37264
&
Application # 2007-ZBA-07
Ron Henderson
Range 2, Part of Lot 3
-
Date:
th J
892 Line 2 SouiL
Roll #: 010-007-03110
Former Township 0
( of Or
The purpose of this report is to consider a proposed Zoning By-law Amendment application
submitted by Michael MacVittie, also acting on behalf of Ron Henderson, on October 19, 2007.
The rezoning application has been submitted to fulfill a condition of approval for Consent
Application 2006-B-24, which was granted by the Committee of Adjustment on July 19, 2007.
The subject lands are located within the Shanty Bay Settlement area, and are situated abutting
the Arbourwood Subdivision (Plan M696) approximately 0.8 kilometres north of Ridge Road
West. However, the lands subject to this rezoning are not part of the subdivision, and in fact
pre-date Plan M696.
The rezoning application applies to two existing residential lots, described as 892 and 978 Line
2 North, being Range 2, Part of Lot 3, formerly Township of Oro. The subject lands are
proposed to be rezoned from the Agricultural/Rural (A/RU) Zone to the Residential One (R1)
Zone. Consent Application 2006-B-24 resulted in a small block of land being conveyed from
978 to 892 Line 2 South, as 978 consists of an irregular shape, where the owner of 892 sought
the conveyance in order to "square off" his property (see attached schedule). As part of
provisional approval, the applicant must apply for and obtain a rezoning, which will create a
consistent R1 Zone for the subject lands in accordance with the surrounding zoning fabric.
C--C� _
OFFICIAL PLAN:
The subject lands are designated Rural Settlement Area by the Official Plan. Permitted uses in
the Rural Settlement Area designation include low density residential development, small scale
commercial and industrial uses, and institutional uses. The subject lands have already been
developed for, and function as residential properties containing single detached dwellings,
being a permitted use in the Rural Settlement Area designation.
The Official Plan recognizes boundary adjustments provided no new building lot is created and
that the "boundary adjustment will not affect the viability of the use of the properties affected... ".
In this case, the consent application was to convey a 0.04 hectare block of land from 978 to 892
Line 2 South, in order to create a regular lot shape for 892 Line 2 South. According to the
application, the block of land to be conveyed contains a detached garage that is owned by Mr.
Henderson, and is accessory to the single detached dwelling at 892 Line 2 South. Therefore,
the application will effectively correct a situation where Mr. Henderson's garage currently
encroaches onto Mr. MacVittie's property.
As such, the application to rezone the subject lands from A/RU Zone to R1 Zone generally
complies with the objectives of the Township Official Plan.
•
The lands to be retained, being 978 Line 2
frontage of 38 metres, and currently contains
being 892 Line 2 North, would consist of 0.1
However, upon rezoning of the enhanced and
retained lands would comply with the minimum
where the minimum required lot area is 0.2 h
30 metres. However the enhanced lot, being
North, will consist of 0.27 hectares, maintain a
a single detached dwelling. The enhanced lot,
8 hectares, and maintain 38 metres of frontage.
retained lands from the A/RU to the R1 Zone, the
lot area and frontage provisions of the R1 Zone,
ectares, and the minimum lot frontage required is
increased to 0.18 hectares, would have slightly
less than the required 0.2 hectare minimum lot area required for the R1 Zone. It is staff's
opinion that the lot would otherwise generally be in keeping with the residential subdivision
character of the surrounding neighbourhood.
DISCUSSION:
Consent Application 2006 -B -24 was approved by the Committee of Adjustment on June 21,
2007, and as part of the Committee's provisional approval, the applicant must apply for and
obtain a rezoning for both properties to maintain the consistency of the zoning fabric in the area.
The application has been circulated to all internal departments, and no concerns have been
indicated.
Despite the application to rezone lands from Agricultural /Rural to Residential One, the proposed
amendment will not remove agricultural lands from production. In addition, the rezoning would
appear to conform to the general intent of the Official Plan and generally maintain the intent of
the Zoning By -law, where both lots have been developed in accordance with permitted uses. It
should also be noted that the proposed rezoning from the A/RU to R1 Zone will not create a
situation of non - conformity with respect to required setbacks for the dwellings and accessory
buildings on the lands affected by this application. However, it is noted that the lot to be
enhanced, 892 Line 2 South, will subsequently be deficient in lot area for the prescribed
minimum of 0.2 hectares for the R1 Zone. It is staff's opinion that a Zoning Exception should be
included for the enhanced lands in order to recognize the lot area deficiency.
On this basis, it is recommended that Zoning By -law Amendment Application 2007 - ZBA -07
proceed to a statutory Public Meeting.
RECOMMENDATION(S):
t
It is recommended:
1. THAT Report BP 2007 -057 Re: Zoning By -law Amendment for Michael MacVittie,
Range 2, Part of Lot 3, 978 Line 2 South and Ron Henderson, Range 2, Part of Lot 3,
892 Line 2 South (Former Township of Oro) be received.
2. THAT Zoning By -law Amendment Application 2007 - ZBA -07, Range 2, Part of Lot 3,
978 Line 2 South and Range 2, Part of Lot 3, 892 Line 2 South, proceed to a Statutory
Public Meeting in accordance with the provisions of the Planning Act.
Respectfully submitted,
Adam Kozlowski, B.URPI
Planner
C.A.O. Comments:
C.A.O.
Reviewed by:
r
n
3
Date:
Glenn White, MCIP, RPP
Senior Planner
Head
RBOURWOO[
SUBDIVISION
4
G�c" -,
SUBJECT LANDS
978 & 892 LINE 2 SOUTH
Proposed rezoning from
A /RU Zone to R1 Zone
SHANTY
TOWNSHIP OF ORO- MEDONTE
REPORT
Dept. Report No.
To:
Prepared By:
BP 2007- 061
Committee of the Whole
Steven Farquharson, B.URPL
Junior Planner
Subject:
Department:
Council
Building & Planning Services
Zoning By -law Amendment
C. of W.
for James Gray
Date:
Motion #
West Part Lot 5
Concession 5 (Oro)
2815 Line 4 North
December 13, 2007
R.M. File #: D14 37432
Application # 2007- ZBA -09
Date:
Roll #: 010 - 002 -29300
BACKGROUND: ��J
The purpose of this report is to consider a proposed Zoning By -law Amendment application submitted by
John and June Key acting on behalf of James Gray on December 9, 2007. The rezoning application has
been submitted to fulfill a condition of approval for Consent Application 2007 -B -30, which was granted by
the Committee of Adjustment on October 18, 2007.
The rezoning application applies to lands described as 2815 Line 4 North, being Concession 5, West
Part of Lot 8, in the Township of Oro - Medonte (formerly Oro). The subject land is proposed to be
rezoned from the Mineral Aggregate Resource Two (MAR2) Zone to the Institutional (1) Zone. Consent
Application 2007 -B -30, resulted in the subject land being added to the abutting institutional land holding,
being 1058 Bass Lake Side Road West (see attached schedule). The purpose of this boundary
adjustment is to increase the West Oro Baptist Church cemetery by adding a 0.04 hectare parcel of land
to square off the cemetery lands. As part of provisional approval, the applicant must apply for and obtain
a rezoning, which will create a consistent (1) Zone for the newly - enlarged institutional parcel.
OFFICIAL PLAN:
The subject property is designated Rural by the Official Plan. The parcel to which the subject lands are
being added is also designated Rural, which permits boundary adjustments. The Official Plan
recognizes boundary adjustments provided no new building lot is created and that the boundary
C% d
adjustment will not affect the viability of the agricultural parcels affected. It is further noted that the Rural
designation allows Institutional uses such as places of worship and an associated cemetery.
The parcel that is proposed to be conveyed to 1058 Bass Lake Side Road does not appear to be used
for agricultural purposes and thus does not propose to remove agricultural lands from production. The
parcel to be conveyed as a result of Consent Application 2007 -B -30 totals 0.04 hectare. With respect to
the retained parcel, the applicant currently uses it for agricultural purposes. As such, the application
generally complies with the objectives of the Township Official Plan.
■
ZONING BY-LAW:
The lands to be retained, being 2815 Line 4 North, will consist of 57.7 hectares, maintain a frontage of
approximately 636 metres on Line 4 North, and currently contains a single family dwelling with
agricultural buildings.
As a result of Consent Application 2007 -B -30, the lot to be enhanced, being 1058 Bass Lake Side Road
West, will maintain a frontage of 60 metres on Bass Lake Side Road West, a depth of 57 metres, but will
have an increase in area to 0.38 hectares. The required minimum frontage for a lot in the Institutional (1)
Zone is 30 metres, while the minimum required area for an institutional use is 0.18 hectares.
On this basis, the enhanced and retained lands would appear to generally comply with the requirements
of the (1) Zone.
CONCLUSION:
Consent Application 2007 -B -30 was approved by the Committee of Adjustment on October 18, 2007,
and as part of the Committee's provisional approval, the applicant must apply for and obtain a rezoning
for the conveyed lands to maintain the consistency of the zoning fabric in the area.
w
The application has been circulated to all internal departments, and no concerns have been indicated.
As the proposed Zoning By -law Amendment does not propose to remove agricultural lands from
production, the rezoning would appear to conform to the general intent of the Official Plan and Zoning
By -law. On this basis, it is recommended that Zoning By -law Amendment Application 2007- ZBA -09
proceed to a statutory Public Meeting.
• D• •
■
It is recommended:
1. THAT Report BP 2007 -061 Re: Zoning By -law Amendment for James and Corine Gray,
Concession 5, W Part of Lot 5 (Oro), Township of Oro- Medonte, 2815 Line 4 North be
received.
2. THAT Zoning By-law Amendment Application 2007-ZBA-09, Concession 5, W Part of Lot 5
(Oro), Township of Oro-Medonte, 2815 Line 4 North, proceed to a Statutory Public Meeting
in accordance with the provisions of the Planning Act.
Respectfully submitted,
Steven Farquharson, B.URPI
Junior Planner
C.A.O. Comments:
Reviewed by:
Date:
C.A.O. -R ) Dept. Head
() �r) -
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2007-138
A By-law YmAdopt an Emergency P}mm
IF
WHEREAS Section 21(1)of the Emergency Management and Civil Protection Act,
R.S.O. 1990, c. E.9, as amended, states that every municipality shall develop and
implement an emergency management program and the council of the municipality shall
by by-law adopt the emergency management program;
AND WHEREAS Section 3(1) of the Emergency Management and Civil Protection Act,
R.S.O.1SSU,o.E.9.am amended, states that every municipality shall formulate an
emergency plan governing the provisions of necessary services during an emergency
and the procedures under and the manner in which employees of the municipality and
other persons will respond to the emergency and the council cf the municipality shall by
by-law adopt the emergency plan;
AND WHEREAS the Council cd The Corporation of the Township ufOnz-K8edonte
deems it expedient k> adopt an Emergency Plan;
NOW THEREFORE the Council of the Township ofOnz-K8ednnte hereby enacts aa
follows:
1. That Schedule "A". entitled "The Township ofOvo-MedonK» Emergency P|an".
attached hereto and forming part of this by-law is hereby adopted eethe
emergency plan for the Township nfOnu-K8edonte.
2. That The Township ofO/o-Mednnhe shall review and, if neoesaary, revise its
emergency plan every yoar, in accordance with Section 3(6) of the Emergency
Management and Civil Protection Act, R.8.O.1ASU.o. E.9.ayamended.
3. That in the event o( any conflict between the Township ofOno-KAedon0e
Emergency Plan and the provisions ofany aUstu0e, regulation or other |avv' the
provisions ofsuch atatu0a, nagu|okion, or other law shall govern.
4. This by-law shall take effect cm the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS DAY OF 2007.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF
2007.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mmyn��S. Hughes
Clerk, lDouglas ImNm
I or, -'�
Schedule "A" to By -Law No. 2007 -138
10
IV -
TOWNSHIP OF ORO- MEDONTE
EMERGENCY RESPONSE PLAN
Copy #
Assigned to:
Date:
Revision date: October 2007
DISCLAIMER
The Township of Oro - Medonte Emergency Response Plan has been formulated to
contain information pertinent to the township of Oro - Medonte. However, it is not
intended to fulfill the needs of every resident in the Township of Oro - Medonte. Every
community resident must draw up their own plans accordingly.
SECTION TABLE OF CONTENTS Page
1.0
Preamble
4
1.1
Introduction
4
2.0
Aim
5
3.0
Authority
5
3.1
Definition of an Emergency
6
3.2
Actions Prior to Declaration
7
4.0
Emergency Notification Procedures
7
4.2
A Declared Community Emergency
8
5.0
Municipal Emergency Operations
8
5.1
Emergency Operations Centres
8
5.2
Municipal Emergency Control Group
8
5.3
Operating Cycle
9
5.4
MECG Responsibilities
10
6.0
Emergency Response System
11
6.1
Mayor or Designate
11
6.2
Community Emergency Mgt. Coordinator
11
6.3
Chief Administrative Officer
12
6.4
OPP Detachment Commander
12
6.5
Fire Chief
13
6.6
Public Works Superintendent
13
7.0
Support and Advisory Staff
14
7.1
CAD's Administrative Assistant
14
7.2
Legal Services
14
7.3
Treasurer
15
7.4
Purchasing Agent
15
7.5
Human Resources Manager
15
7.6
Property Coordinator
16
7.7
Emergency Information Officer
16
8.0
Emergency Support Group
16
2
C%
SECTION TABLE OF CONTENTS
8.1
Medical Officer of Health
16
8.2
County of Simcoe Emergency Social Services
17
8.3
County of Simcoe Paramedic Services
18
8.4
Utility Providers
18
8.5
Area Hospitals
19
8.6
County School Boards
19
9.0
Emergency Site Management
19
9.1
Relationship between MECG and ESM
20
9.2
ESM and other Responding Agencies
20
10.0
Emergency Telecommunications Plan
20
11.0
Emergency Information Plan
21
11.1
Emergency Information Officer
21
11.2
Community Spokesperson
22
11.3
Citizen Inquiry Supervisor
22
12.0
Distribution List
23
13.0
Amendment register
23
14.0
Annexes
24
3
TOWNSHIP OF ORO-MEDONTE EMERGENCY RESPONSE PLAN
The Township of Oro-Medonte routinely attends emergencies that require fire
fighting, policing, ambulance and public works-related response through our own
resources or those provided by other levels of government. Large scale
emergencies (such as chemical spills, plane crashes and natural emergencies -
tornadoes, floods, etc.), can severely deplete available resources, requiring
additional personnel, equipment and expertise. In cases such as these, this
Emergency Plan may be implemented.
Response to a major emergency requires an assessment of the incident, effective
determination of resources and efficient deployment of those resources. The
primary role of government in an emergency is to provide the organizational
framework within which the coordinated response will take place, thereby
reducing the impact of the incident on the citizens of the municipality, and
returning to a state of normalcy as soon as possible.
This Plan outlines the roles and responsibilities of the Township of Oro-Medonte,
as well as other response agencies at the County, Provincial, and Private Sector
levels.
1.1 INTRODUCTION
Emergencies are defined as situations or impending situations caused by forces of
nature, accident or an intentional act that constitutes a danger of major
proportions to life and property. They affect public safety, meaning the health,
welfare and property, as well as the environment and economic health of the
Township of Oro-Medonte.
The Township of Oro-Medonte, situated in southern Ontario to the south-east of
Georgian Bay and bordering Lake Simcoe, has a population of 21,000. The
municipality is located on major road and rail corridors and is home to a
developing regional airport.
Due to the proximity to dangerous goods transport routes and geographic location,
the municipality has the potential for a great diversity of major emergencies.
The municipality has established a committee for emergency planning and
response. The committee comprises senior officials, department heads and
representatives of selected agencies from throughout the Township of Oro-
Medonte, Simcoe County and the Province of Ontario. This Committee - "THE
4
C� - L
TOWNSHIP OF ORO-MEDONTE EMERGENCY PLANNING PROGRAM
COMMITTEE" - is responsible for contingency planning, memorandums of
understanding, mutual aid agreements and the implementation of the Township
of Oro-Medonte Emergency Plan, when required.
The Plan makes provisions to provide a response to an emergency, the co-
ordination of the actions of agencies involved in the emergency to ensure an
efficient response, the staffing and resource capabilities and limitations of the
Township are understood and that additional expertise and resources can be called
upon if required
An emergency plan in itself does not guarantee the efficient, effective response to
t�
an emergency. It is a tool that assists the community's response to an emergency.
The Plan must be flexible enough to adapt to abnormal emergencies and must be
supported with:
1. Adequate human resources, equipment and expertise from the
response agencies (it may be necessary to acquire specialty equipment
and assign and train the necessary response personnel to adequately
meet the required response capability);
2. Testing of the Plan on a regular basis;
3. Review of the Plan following any incidents where it is implemented;
4. Familiarity of the contents with Plan by potential users;
5. Awareness of resources available from neighbouring municipalities,
other levels of government and the private sector, and for identifiable
risks, development of the appropriate agreements for access to them.
The Aim of the Oro-Medonte Township Emergency Plan to provide additional
emergency response capabilities in the event of a major emergency by
establishing a plan of action to efficiently and effectively deploy resources to
enhance the safety, welfare, environment and economic health of the residents,
businesses, and visitors to the Township of Oro-Medonte.
The Plan will enable a centralized, controlled and coordinated response to
emergencies in the Township of Oro-Medonte, and meets the legislated
requirements of the Emergency Management and Civil Protection Act.
3.0 AUTHORITY
The Emergency Management and Civil Protection Act R.S.O. 1990 [Hereafter
called, 'The Act'] is the legal authority for this emergency response plan in
Ontario.
0 C',
The Act states that:
2.1 (1) Every municipality shall develop and implement an emergency management
program and the council of the municipality shall by by-law adopt the emergency
management program. 2002, c. 14, s. 4.
Declaration of emergency
4. (1) The head of council of a municipality may declare that an emergency exists in
the municipality or in any part thereof and may take such action and make such orders as
he or she considers necessary and are not contrary to law to implement the emergency
plan of the municipality and to protect property and the health, safety and welfare of the
inhabitants of the emergency area. R.S.O. 1990, c. E.9, s. 4 (1).
As enabled by the Emergency Management Act, this emergency response plan and its'
elements have been:
Issued under the authority of the Township of Oro-Medonte By-law 2007-138;
and Filed with Emergency Management Ontario, Ministry of Public Safety and
Security.
Township of Oro-Medonte Emergency Management Program Committee
This Committee will oversee the ongoing maintenance of the Emergency Plan and
will meet on a semi-annual basis to review necessary updates to the plan, organize
required statutory work and coordinate training.
The Program Committee consists of:
➢ Mayor;
➢ Chief Administrative Officer;
➢ Township Clerk;
➢ Emergency Management Coordinator [Fire Chief];
➢ Detachment Commander - OPP;
➢ Deputy Fire Chief [Mgr. of Operations];
➢ Public Works Director [Alt CEMC];
➢ Director of Environmental Services;
➢ Director of Buildings and Planning.
3.1 Definition of an Emergency
The Emergency Management and Civil Protection Act defines an emergency as:
Emergency
4a situation or an impending situation that constitutes a danger of major proportions that
could result in serious harm to persons or substantial damage to property and that is
caused by the forces of nature, a disease or other health risk, an accident or an act
whether intentional or otherwise;
!L
10
The Emergency Operations Centre (EOC) can be activated for any emergency for
the purposes of managing an emergency, by maintaining services to the
Z�
community and supporting the emergency site.
3.2 Action Prior to Declaration
From the Act:
11 9. An emergency plan formulated under section 3, 6 or 8 shall,
(a) in the case of a municipality, authorize employees of the municipality or, in the
case of a plan formulated under section 6 or 8, authorize public servants to take
action under the emergency plan where an emergency exists but has not yet been
declared to exist;"
4.0 Emergency Notification Procedures
Upon receipt of a warning of a real or potential emergency, the responding
department will immediately contact Barrie Fire Control (dispatch), to request
that the notification system be activated.
Upon receipt of the warning, Barrie Fire Control (dispatch) will notify all
members of the Municipal Emergency Control Group (MECG).
Upon being notified, it is the responsibility of all MECG officials to notify their
staff and volunteer organizations.
Where a threat of an impending emergency exists, the MECG will be notified and
placed on standby.
4.1 Requests for Assistance
Assistance may be requested from the county at any time by contacting the
Community Emergency Management Coordinator for the County of Simcoe. The
request shall not be deemed to be a request that the county assume authority and
control of the emergency.
Assistance may also be requested from the Province of Ontario at any time
without any loss of control or authority. A request for assistance should be made
by contacting Emergency Management Ontario, (Provincial Operations Centre).
The Emergency notification contact list, including contact numbers for requesting
assistance, is attached as Appendices to this plan.
4.2 A Declared Community Emergency
The Mayor or designate of the Township of Oro-Medonte, as the Head of
Council, is responsible for declaring an emergency. This decision is usually made
4-1�
in consultation with other members of the MECG.
Upon declaring an emergency, the Mayor will notify:
• Emergency Management Ontario, Ministry of Public Safety and Security;
• Township Council;
• County Warden, as appropriate;
• Public;
• Neighbouring community officials, as required;
• Local Member of the Provincial Parliament (MPP);
• Local Member of Parliament (MP).
A community emergency may be terminated at any time by:
• Mayor or Designate; or
• Township Council; or
• Premier of Ontario.
When terminating an emergency, the Mayor will notify:
• Emergency Management Ontario, Ministry of Public Safety and Security;
• Township Council;
• County Warden, as appropriate;
• Public;
• Neighbouring community officials, as required;
• Local Member of the Provincial Parliament (MPP);
• Local Member of Parliament (MP).
5.0 Municipal Emergency Control Group
5.1 Emergency Operations Centre (EOC) and Alternate Centre
The MECG will report to the Emergency Operations Centre located at Oro-
Medonte Township Offices at 148 Line 7 South. In the event this operation centre
cannot be used, then the alternate location will be the Township of Oro-Medonte
Fire Station No. 3, at 3375 Line 4 North.
5.2 Municipal Emergency Control Group (MECG)
The emergency response will be directed and controlled by the Municipal
Emergency Control Group (MECG) - a group of officials who are responsible for
coordinating the provision of the essential services necessary to minimize the
effects of an emergency on the community.
The MECG consists of the following officials:
1. Mayor of the Township of Oro-Medonte, or alternate;
2. Chief Administrative Officer, or alternate;
3. Township Clerk;
4. Detachment Commander - OPP, or alternate;
5. Fire Chief, or alternate [CEMC];
6. Public Works Representative, or alternate;
7. Director, Buildings and Planning;
8. Emergency Information Officer.
9. Telecommunications Coordinator;
Additional personnel called or added to the MECG may include:
10. County Emergency Planning Representative(s)
11. County Social Services Representative;
12. County Paramedic Services (EMS) Representative;
13. District Health Unit Representative;
14. County Emergency Management Unit Representative;
15. Emergency Management Ontario Representative;
16. Conservation Authority Representative(s);
- The Nottawasaga Valley Conservation Authority' and
- The Lake Simcoe Region Conservation Authority
17. Liaison staff from provincial ministries; Ministry of Environment, etc.;
18. Utilities representatives] if required and available;
Any other officials, experts or representatives from the public or private
sector as deemed necessary by the MECG.
The MECG may function with only a limited number of persons depending upon
the emergency. While the MECG may not require the presence of all the people
listed as members of the control group, all members of the MECG must be
notified.
5.3 Operating Cycle
Members of the MECG will gather at regular intervals to inform each other of
actions taken and problems encountered. The Chief Administrative Officer (CAO)
will establish the frequency of meetings and agenda items. Meetings will be kept
as brief as possible thus allowing members to carry out their individual
responsibilities. The CAO's Assistant will maintain status board and maps and
which will be prominently displayed and kept up to date.
5.4 Municipal Emergency Control Group Responsibilities
The members of the Municipal Emergency Control Group (MECG) are likely to
be responsible for the following actions or decisions:
• Calling out and mobilizing their emergency service, agency and equipment;
• Coordinating the response from their individual services, ensuring that any
actions necessary for the mitigation of the effects of the emergency are taken,
provided they are not contrary to law;
• Determining if the location and composition of the MECG are appropriate;
• Advising the Mayor as to whether the declaration of an emergency is
recommended;
Advising the Mayor on the need to designate all or part of the township as an
emergency area;
• Ensuring that an Emergency Site Manager (ESM) is appointed;
• Ensuring support to the ESM by offering equipment, staff and resources, as
required;
• Ordering, coordinating and/or overseeing the evacuation of inhabitants considered
to be in danger;
• Discontinuing utilities or services provided by public or private concerns, i.e.
hydro, water, gas, closing down a shopping plaza/mall;
• Arranging for services and equipment from local agencies not under community
control i.e. private contractors, industry, volunteer agencies, service clubs;
• Notifying, requesting assistance from and/or liaison with various levels of
government and any public or private agencies not under community control, as
considered necessary;
• Determining if additional volunteers are required and if appeals for volunteers are
warranted and coordinating the registration and deployment of volunteers;
• Determining if additional transport is required for evacuation or transport of
persons and/or supplies;
• Ensuring that pertinent information regarding the emergency is promptly
forwarded to the Emergency Information Coordinator and Citizen Inquiry
Supervisor, for dissemination to the media and public;
• Determining the need to establish advisory groups and/or sub-
committees/working groups for any aspect of the emergency including recovery;
• Authorizing expenditure of money required dealing with the emergency;
• Notifying the service, agency or group under their direction, of the termination of
the emergency;
• Maintaining a log outlining decisions made and actions taken, and submitting a
summary of the log to the Chief Administrative Officer within one week of the
termination of the emergency, as required;
10
Maintaining services to the community outside of the affected area;
Participating in the debriefing following the emergency.
6.0 EMERGENCY RESPONSE SYSTEM
(The individual responsibilities of the Municipal Emergency Control Group)
6.1 Mayor or Designate
The Mayor or Designate is responsible for:
• Providing overall leadership in responding to an emergency;
• Declaring an emergency within the designated area;
• Declaring that the emergency has terminated ( Council or the Province may also
terminate the emergency);
• Notifying Emergency Management Ontario of the Ministry of Public Safety and
Security of the declaration of the emergency, and termination of the emergency;
• Ensuring that members of council are advised of the declaration and termination
of an emergency, and are kept informed of the emergency situation.
• Ensuring that the Warden of Simcoe County is notified.
6.2 Community Emergency Management Coordinator
The Community Emergency Management Coordinator or alternate (CEMC) is
responsible for:
• Activating and arranging the Emergency Operations Centre;
• Ensuring that security is in place for the EOC and registration of MECG
members;
• Ensuring that all members of the MECG have necessary plans, resources,
supplies, maps, and equipment;
• Providing advice and clarifications about the implementation details of the
Emergency Response Plan;
• Supervising the Telecommunications Coordinator;
• Ensuring liaison with community support agencies (e.g. St. John Ambulance,
Canadian Red Cross);
• Ensuring that the operating cycle is met by the MECG and related documentation
is maintained and kept for future reference;
• Addressing any action items that may result from the activation of the Emergency
Response Plan and keeping MECG informed of implementation needs;
• Maintaining the records and logs for the purpose of debriefings and post-
emergency reporting that will be prepared.
1 ,/' C,
� IS
6.3 Chief Administrative Officer
The Chief Administrative Officer for the Township of Oro-Medonte is
responsible for:
• Activating the emergency notification system through Barrie Fire Control
(dispatch), if required;
• Ensuring liaison with the OPP Detachment Commander regarding security
arrangements for the EOC;
• As the Operations Officer, coordinating all operations within the Emergency
Operations Centre, including the scheduling of regular meetings;
Advising the Mayor on policies and procedures, as appropriate;
• Approving, in conjunction with the Mayor, major announcements and media
releases prepared by the Emergency Information Coordinator, in consultation with
the MECG;
• Ensuring that a communication link is established between the MECG and the
Emergency Site Manager (ESM);
• Calling out additional township staff to provide assistance, as required.
6.4 Ontario Provincial Police Detachment Commander
The Detachment Commander is responsible for:
• Notifying necessary emergency and community services, as required;
• Depending on the nature of the emergency, assigning the Site Manager and
inform the MECG;
• Establishing an ongoing communications link with the senior Ontario Provincial
Police Official at the scene of the emergency;
• Establishing the inner perimeter within the emergency area in a Police-led
emergency;
• Establishing the outer perimeter in the vicinity of the emergency to facilitate the
movement of emergency vehicles and restrict access to all but essential
emergency personnel;
• Providing traffic control staff to facilitate the movement of emergency vehicles;
• Alerting persons endangered by the emergency and coordinating evacuation
procedures;
• Liaison with the Social Services Representative regarding the establishment and
operation of evacuation and reception centres;
• Ensuring the protection of life and property and the provision of law and order;
• Providing police service in EOC, evacuee centres, morgues, and other facilities,
as required;
• Notifying the coroner of fatalities;
• Ensuring liaison with other community, provincial and federal police agencies, as
required;
12
6.5 Fire Chief
The Fire Chief is responsible for:
• Activating the emergency notification system through the Barrie Fire Control
(dispatch);
• Role of Community Emergency Management Coordinator;
• Providing the MECG with information and advice on firefighting and rescue
matters;
• Depending on the nature of the emergency, assigning the Site Manager and
informing the MECG;
• Establishing an ongoing communications link with the senior fire official at the
scene of the emergency;
• Informing the Mutual Aid Fire Coordinators and/or initiating mutual aid
arrangements for the provision of additional firefighters and equipment, if needed;
• Determining if additional or special equipment is needed and recommending
possible sources of supply, e.g., breathing apparatus, protective clothing;
• Providing assistance to other community departments and agencies and being
prepared to take charge of or contribute to non-fire fighting operations if
necessary, e.g., rescue, first aid, casualty collection, evacuation; Providing an
Emergency Site Manager, if required.
6.6 Public Works Supervisor
The Public Works Supervisor is responsible for:
• Providing the MECG with information and advice on engineering and public
works matters;
• Depending on the nature of the emergency, assigning the Site Manager and
informing the MECG;
• Establishing an ongoing communications link with the senior public works
official at the scene of the emergency;
• Ensuring liaison with public works representatives from neighbouring
communities to ensure a coordinated response;
• Provide engineering assistance;
• Ensuring construction, maintenance and repair of township roads;
• Ensuring the maintenance of water systems;
• Providing equipment for emergency pumping operations.
• Ensuring liaison with the fire chief concerning emergency water supplies for fire
fighting purposes;
• Providing emergency potable water, supplies and sanitation facilities to the
requirements of the Medical Officer of Health;
• Discontinuing any public works service to any resident, as required, and restoring
these services when appropriate;
13
rn
• Ensuring liaison with public utilities to disconnect any service representing a
hazard and/or to arrange for the provision of alternate services or functions;
• Providing public works vehicles and equipment as required by any other
emergency services;
• Ensuring liaison with the conservation authority regarding flood control,
conservation and environmental matters and being prepared to take preventative
action.
7.0 Support and Advisory Staff
The following staff may be required to provide support, logistics and advice to the
MECG:
7.1 GAO's Administrative Assistant(s)
The GAO's Administrative Assistant(s) is responsible for:
• Assisting the Chief Administrative Officer, as required;
• Ensuring all important decisions made and actions taken by the MECG
(Municipal Emergency Control Group) are recorded;
• Ensuring that maps and status boards are kept up to date;
• Providing a process for registering MECG members and maintaining a MECG
4n
member list;
• Notifying the required support and advisory staff of the emergency, and the
location of the Emergency Operations Centre;
• Initiating the opening, operation and staffing of switchboard at the community
offices, as the situation dictates, and ensuring operators are informed of MECG
members' telephone numbers in the EOC;
• Assuming the responsibilities of the Citizen Inquiry Supervisor;
• Arranging for printing of material, as required;
• Coordinating the provision of clerical staff to assist in the Emergency Operations
Centre, as required;
• Upon direction by the Mayor, ensuring that all council are advised of the
declaration and termination of declaration of the emergency;
• Upon direction by the Mayor, arranging special meetings of council, as required,
and advising members of council of the time, date, and location of the meetings;
• Procuring staff to assist, as required.
7.2. Legal Services Representative
Note: The Township purchases its Legal assistance using law firms with
expertise in various disciplines of municipal affairs.
14
The Legal Services Representative is responsible for:
• Providing advice to any member of the Municipal Emergency Control Group on
matters of a legal nature as they may apply to the actions of the Township of Oro-
Medonte in its response to the emergency, as requested.
7.3 Treasurer
The Treasurer is responsible for:
• Providing information and advice on financial matters as they relate to the
emergency;
• Ensuring liaison, if necessary, with the Treasurers/Directors of Finance of
neighbouring communities;
• Ensuring that records of expenses are maintained for future claim purposes;
• Ensuring the prompt payment and settlement of all the legitimate invoices and
claims incurred during an emergency.
7.4 Purchasing Agent
Reporting to the Treasurer, the Purchasing Agent is responsible for:
• Providing and securing of equipment and supplies not owned by the Township of
Oro-Medonte;
• Ensuring liaison with purchasing agents of the neighbouring communities, if
necessary;
• Maintaining and updating a list of all vendors (including 24-hour contact
numbers) who may be required to provide supplies and equipment.
7.5 Human Resources Manager
The Human Resources Manager is responsible for:
• Coordinating and processing requests for human resources;
• Coordinating offers of, and appeals for, volunteers with the support of the MECG;
• Selecting the most appropriate site(s) for the registration of human resources;
• Ensuring records of human resources and administrative detail, that may involve
financial liability, are completed;
• Ensuring that a Volunteer Registration Form is completed, when volunteers are
involved and a copy of the form is retained for town records;
• Ensuring identification cards are issued to volunteers and temporary employees,
where practical;
15
Arranging for transportation of human resources to and from site(s);
Obtaining assistance, if necessary, from Human Resources Development Canada,
as well as other government departments, public and private agencies and
volunteer groups.
7.6 Property Coordinator
The Property Coordinator is responsible for:
• Open and maintain the Municipal Offices;
Provide security for the Municipal Officers, as required;
• Provide identification cards to Municipal Emergency Control Group members and
Municipal Support Staff;
• Co-ordinate the maintenance and operation of feeding, sleeping and meeting areas
of the MECG, as required;
• Co-ordinate parking at the Municipal Offices;
• Procure staff to assist, as required.
7.7 Emergency Information Officer
During a Declared Emergency, the MECG will appoint an Emergency
Information Officer. The Emergency Information Officer is responsible for the
dissemination of news and information to the media for the public. A detailed
Emergency Information Plan is included in Section 11.
Township of Oro-Medonte Emergency Support Group
8.0 Preamble
The agencies listed in this section provide key services to our community on an
ongoing basis, but are not under the control of the Township. Depending on the
scale and timeframes involved in an emergency they may or may not have direct
representation at our Emergency Operations Centre. If the County of Simcoe also
were to declare an emergency, for example, our contact with the County agencies
and requests for assistance would go through their EOC and then back to us.
8.1 SMI)HU Medical Officer of Health
The Medical Officer of Health may provide services such as:
• Acting as a coordinating link for all emergency health services at the MECG:
• Ensuring liaison with the Ontario Ministry of Health and Long Term Care, Public
16
loc.
Health Branch;
• Depending on the nature of the emergency, assigning the Site Manager and
informing the MECG;
• Establishing an ongoing communications link with the senior health official at the
scene of the emergency;
Ensuring liaison with the ambulance service representatives;
• Providing advice on any matters, which may adversely affect public health;
Providing authoritative instructions on health and safety matters to the public
through the Emergency Information Coordinator;
• Coordinating the response to disease related emergencies or anticipated
emergencies such as epidemics, according to Ministry of Health and Long Term
Care policies;
• Ensuring coordination of care of bed-ridden citizens and invalids at home and in
evacuee centres during an emergency;
• Ensuring liaison with voluntary and private agencies, as required, for augmenting
and coordinating public health resources;
Ensuring coordination of all efforts to prevent and control the spread of disease
during an emergency;
• Notifying the Public Works Representative regarding the need for potable water
supplies and sanitation facilities;
Ensuring liaison with Social Services Representative on areas of mutual concern
regarding health services in evacuee centres.
Liaison with Red Cross on areas of mutual concern regarding health services in
evacuee areas which include:
• Food Safety
• Counseling of victims
• General safety and sanitation
o Accommodation standards
• Air monitoring
• Ensuring that continuing home care as required is provided for those
victims who are relocated to other areas and not the hospital.
8.2 County Social Services Representative
The Senior Social Services Representative may provide services such as r:
■ Ensuring the well-being of residents who have been displaced from their homes
by arranging emergency lodging, clothing, feeding, registration and inquiries and
personal services;
■ Supervising the opening and operation of temporary and/or long-term evacuee
centres, and ensuring they are adequately staffed;
■ Ensuring liaison with the police chief with respect to the pre-designation of
evacuee centres which can be opened on short notice;
■ Liaison with the Medical Officer of Health on areas of mutual concern regarding
17
operations in evacuee centres;
Liaison with the Municipal Control Group with respect to the pre-designation of
evacuee centres which can be opened at short notice;
Ensuring that a representative of the Simcoe County Board of Education and/or
Separate School Board is/are notified when facilities are required as evacuee
reception centres, and that staff and volunteers utilizing the school facilities take
direction from the Board representative(s) with respect to their maintenance, use
and operation;
Making arrangements for meals for the staff/volunteers at the EOC and the Site.
8.3.1 County of Simcoe Paramedic Service Representative
The County of Simcoe Paramedic Services provides services such as:
■ Ensuring emergency medical services at the emergency site;
■ Depending on the nature of the emergency, assigning the Site Manager and
informing the MECG;
■ Establishing an ongoing communications link with the senior EMS official at the
scene of the emergency;
■ Obtaining EMS from other municipalities for support, if required;
• Advising the MECG if other means of transportation is required for large scale
response;
■ Liaising with the Ministry of Health and Long Term Care Central Ambulance
Communications Centre to ensure balanced emergency coverage is available at all
■ times throughout the community
■ Ensuring liaison with the receiving hospitals;
■ Ensuring liaison with the Medical Officer of Health, as required.
8.4 Utilities: Hydro One, Bell, Enbridge, Union Gas
Note; The utilities and the supporting infrastructure that supply our community do not
come under the control of the Township., During some emergencies,
representatives of these organizations may be available to the MECG for
consultation and restoration of service purposes. It is most likely that our contact
with them will be conducted remotely, especially in the case of an emergency
spanning more than one municipality.
During an emergency, our expectation of performance for our servicing utilities is that
they will strive to;
• Maintain their respective infrastructure in the area to the best of their abilities
• Respond as required to restore service in a timely fashion;
• Assist emergency response agencies by providing up to date information at our
Emergency Operations Centres, Command Posts, Media Centres, and Evacuee
Centres etc.;
18
• Ensure that their internal communications systems are operational;
• Work in conjunction with Township of Oro-Medonte personnel in restoration
procedures;
• Ensure internal staffing availability;
• Co-ordinate response with all department / agencies involved.
8.5 Hospitals (Royal Victoria, Soldiers Memorial, Huronia
District)
During an emergency where an influx of ill or injured may be expected to seek
medical attention, our local hospitals would normally be expected to ramp up to
meet the need by;
• Implementing the hospital emergency plan;
• Ensuring liaison with the Medical Officer of Health and local ambulance
representatives with respect to hospital and medical matters, as required;
• Evaluating requests for the provision of medical site teams/medical triage teams;
• Ensuring liaison with the Ministry of Health and Long Term Care, as appropriate.
8.6 Simcoe County District School Board of Education and Simcoe
Muskoka Catholic School Board
The Simcoe County District School Board of Education and Simcoe Muskoka
Catholic School Board are responsible for the operation of elementary and
secondary schools within Simcoe County in general and the Township of Oro-
Medonte.
Depending upon the nature of the emergency, the Simcoe County District School
Board and Simcoe Muskoka Catholic School Board are responsible for:
• Will activate Board plans for the protection and maintenance of students within
the buildings for the duration of the emergency, if evacuation is not required;
• Arrange for the transportation of students in the event of evacuation;
• Ensure internal communications systems are operational;
9.0 Emergency Site Management
In the case where a declared emergency has a defined area within which the most
severe effects of an emergency are located, it will be normal procedure for an
19
Emergency Site Manager [ESM]to be appointed.
The Emergency Site Manager will, in most cases, be the most senior available
representative from the Department or Agency most directly involved with the
mitigation and restoration of the emergency site. Eg. In the case of a fire or
hazardous materials incident, it would be normal to expect that the Emergency
Site Manager would be a senior member of the Fire and Emergency Services
Department. In the case of an infrastructure failure such as a road or bridge
collapse, however, it may be the Superintendent of the Public Works Department
in overall control of the scene.
This designated individual will work with the on-site representatives of all other
agencies working in the affected area to coordinate all work and ensure the most
efficient resolution of the incident using the principles of our Incident
Management System.
9.1 Relationship between MECG and Emergency Site Manager (ESM):
Depending on the nature of the emergency, and once the ESM has been assigned,
the MECG relationship with the ESM is to offer support with equipment, staff and
other resources, as required.
The MECG will also ensure that the rest of the community maintains municipal
services.
9.2 Relationship between Emergency Site Manager (ESM), and responding
Incident Commanders, and control structures of emergency responders
The senior representative for each emergency responder eg.(police, fire, EMS,
public works) at the site will consult with the Emergency Site Manager, so as to
offer a coordinate and effective response. Regular briefings will be held at the
site and chaired by the Emergency Site Manager, so as to establish the manner
and process by which response to the emergency will be provided.
10.0 Emergency Telecommunications Plan
Upon implementation of the Emergency Response Plan, it will be important to
ensure that communications are established between the emergency site(s) and the
EOC. Also, communications may be required at various locations including
evacuation centers, hospitals, and other key responding agencies.
The Emergency Telecommunications Coordinator is part of the initial Emergency
Notification Procedure who in turn will call upon their contacts for further
communications support, as required.
20
11.0 Emergency Information Plan
Upon implementation of this Emergency Response Plan, it will be important to
co-ordinate the release of accurate information to the news media, issue
authoritative instructions to the public, and respond to or redirect individual
requests for, or reports on, information concerning any aspect of the emergency.
In order to fulfill these functions during an emergency, the following positions
will be established:
1. Emergency Information Officer;
2. Community Spokesperson; and
3. Citizen Inquiry Supervisor.
Depending on the nature of the emergency, it may be necessary to establish a
Media Information area adjacent to the emergency site, as decided by the MECG.
This area, if established, will be staffed as determined the Community
Spokesperson.
The Citizen Inquiry Section is located in the Emergency Information Centre,
under the supervision of the Social Services Representative.
11.1 Emergency Information Officer
The Emergency Information Officer reports to the Chief Administrative Officer
(CAO) and is responsible for:
• Establishing a communication link with the Community Spokesperson, the
Citizen Inquiry Supervisor and any other media coordinator(s) (i.e. provincial,
federal, private industry, etc.) involved in the incident, ensuring that all
information released to the media and public is timely, full and accurate;
• Ensuring that the Emergency Information Centre (EIC) is set up and staffed and a
site EIC, if required;
• Ensuring liaison with the MECG to obtain up-to-date information for media
releases, co-ordinate individual interviews and organize press conferences;
• Ensuring that the following are advised of the telephone number of the Media
Information area:
• Local Media — Radio, TV Stations, Local Cable Company, Newspapers;
• Municipal Emergency Control Group;
• Switchboard (Township and Emergency Services);
• Community Spokesperson;
• Police Public Relations Officer;
• Neighbouring Communities;
21
• Citizen Inquiry Supervisor;
• Any other appropriate persons, agencies or businesses.
• Providing direction and regular updates to the Citizen Inquiry Supervisor to
ensure that the most accurate and up-to-date information is disseminated to the
public;
• Ensuring that the media releases are approved by the Chief Administrative Officer
(in consultation with the Mayor) prior to dissemination, and distributing hard
copies of the media release to the EIC, the MECG, Citizen Inquiry Supervisor and
other key persons handling inquiries from the media;
• Monitoring news coverage, and correcting any erroneous information;
• Maintaining copies of media releases and newspaper articles pertaining to the
emergency.
11.2 Community Spokesperson
The community spokesperson will be appointed by the Municipal Emergency
Control Group and is responsible for:
• Giving interviews on behalf of the Township of Oro-Medonte Council;
• Establishing a communication link and regular liaison with the Emergency
Information Officer at the Emergency Operations Centre [EOC];
• Redirecting all inquiries about decisions made by the MECG and about the
emergency as a whole, to the Emergency Information Officer;
• Coordinating media reporting e.g. (video, photographic) sessions at the scene
when necessary and appropriate;
• Coordinating on-scene interviews between the emergency services personnel,
supporting resource agencies and the media.
11.3. Citizen Inquiry Supervisor
The Citizen Inquiry Supervisor is responsible for:
• Establishing a Citizen Inquiry Service, including the appointment of personnel
and designation of telephone lines;
• Informing the Emergency Information Officer of the establishment of the Citizen
Inquiry Service and designated telephone number(s);
• Informing the affected emergency services, the MECG and Township
switchboards of the establishment of the Citizen Inquiry Service and designated
telephone numbers;
• Ensuring liaison with the Emergency Information Officer to obtain current
information on the emergency;
• Responding to, and re-directing inquiries and reports from the public based upon
22
information from the Emergency Information Officer. (Such information may be
related to school closings, access routes or the location of evacuee centres.);
• Responding to and redirecting inquiries pertaining to the investigation of the
emergency, deaths, injuries or matters of personnel involved with or affected by
the emergency to the appropriate emergency service;
• Responding to and redirecting inquiries pertaining to persons who may be located
in evacuation and reception centres to the registration and inquiry telephone
number(s);
• Procuring staff to assist, as required.
12.0: DISTRIBUTION LIST
1. Mayor of the Township of Oro-Medonte;
2. Chief Administrative Officer;
3. Clerk,
4. Emergency Management Coordinator and all alternates;
5. Detachment Commander - OPP;
6. Public Works Superintendent and alternate;
7. Medical Officer of Health;
8. County of Simcoe Social Services Representative;
9. County of Simcoe Paramedic Services;
10. Emergency Information Officer;
11. Telecommunications Coordinator;
12. Emergency Management Ontario Lakes Sector;
13. Simcoe Muskoka District Health Unit;
14. Amateur Radio Emergency Services (ARES)
13.0: UPDATES AND AMENDMENTS
Original Plan: November 2004
Plan adoption: March 2005
Rewrite and update: October 2007
23
ANNEXES
ANNEX A-Notification Procedures
• Contact Lists [confidential]
ANNEX B-Social Services
• County of Simcoe Social Services Department-Emergency Social Services Plan
ANNEX C-Medical Officer of Health
• Simcoe Muskoka District Health Unit-Emergency Health Plan
ANNEX D-Emergency Response Plan-County of Simcoe
24
0 MP 0 a
1111111 1111 0
/ C)
Dept. Report No. T
To: P
Prepared By:
FD2007-09 C
Committee of the Whole S
Scott Cowden, Director
ww�
Subject: D
Department:
Council S
School Crossing Guard
Program F
Fire and Emergency Services
Date:
C. of W. D
December 14, 2007
R.M. File
Motion # R
Date: R
Roll #:
•I• C I
The Township provides School Crossing guards to three of the seven schools in the community.
There are two crossing guards provided in Shanty Bay, and one each at Warminster and Moonstone.
The guards are in place for the morning travel of local children to the schools, for the various mid-day
breaks and at the end of the school day as children head home.
In 2006, this program cost $32,480 and in 2007, $33,803. The expense of this program has doubled
since 2001.
The Crossing guards have been in place for some time in the Township. The Shanty Bay Crossing
Guards were added in 2001 after the Principal of the school ended the Student Crossing Guard
program. [See reports ADM2001-26 and PWS2001-12 plus Motions, attached]
The Fire and Emergency Services Department has provided annual training to the adult crossing
guards.
11 ANALYSIS: --�J
The use of crossing guards, whether paid adults or as part of a school crossing guard program using
student patrollers, is a discretionary program not mandated by Regulation in Ontario. Thus, the
decision to operate, or not operate, crossing guards does not carry attendant liability.
/ 06 - Q
The Highway Traffic Act, RSO 1990, [excerpt attached] speaks to the standards for a crossing guard
but does not speak to any requirement on the part of a municipality.
Shanty Bay
The main thoroughfare through Shanty Bay is Ridge Rd West. Ridge Road is a County Road and
has a posted speed limit of 50 kph through the village. The County of Simcoe reports traffic volumes
east of the village at 1800 vehicles/day and west of the village at 3500 vehicles/day. [2006 report].
There are two crossings currently in place, one in front of the school, one approx 500 metres west at
O'Brien street. Service for this school is morning and afternoon, with no guards during the lunch
break at mid-day. A one-day survey of users earlier this month revealed 33 children using the
crossings in the morning and 44 in the afternoon.
Warminster
In Warminster, the guard is located at the intersection of Provincial Hwy. 12 and the Warminster
Sideroad. Service at this location is three times daily with lunchtime service from 1140 to 1300
hours. Service here covers 2.5 hours daily.
The speed limit posted on Highway 12 is 60 km/h through Warminster. The traffic volume through
the village was unavailable from MTO at the time of this writing.
A one-day survey at this site revealed that 24 children crossed Hwy 12 under the care of the guard,
and 32 children crossed between 1520 and 1600 hours at the end of the day. On the day surveyed,
only one child crossed during the hour-long lunch period.
Moonstone
In Moonstone, the school operates on a modified schedule with the school having different breaks for
children during the day instead of the traditional noon hour lunch. To cover off the extended times
this demands, the Township has been providing a crossing guard for 4 hours each day, including the
Guard being on duty from 1110 to 1300 hours mid-day. The Guard is also on duty from 8-9am in the
morning and for an hour after school ends.
The traffic volume on Moonstone Rd averages according to the County are 1000 vehicles per day.
The posted speed limit in the village is 50 k/mh.
On the day surveyed, 35 children crossed the street using the guard between 0800 and 0900 hours.
No children crossed during the lunch period and 54 children crossed the street using the guard after
the end of the school day.
The survey data indicates the deployment of Crossing Guards for crossing the children at Moonstone
and Warminster is not fully utilized.
Attachments:
➢ Part 176 Highway Traffic Act, RSO 1990
➢ Report ADM 2001-26 School Crossing Guards
➢ Report PWS 2001-12 School Crossings
Council Motions from the Meeting May 2, 2001
Council Motions from the Meeting Augutst 29, 2001
Report from Ontario School Boards Insurance Exchange-'School Safety Patrol Programs'
-2-
I to
RECOMMENDATION(S):
1. THAT Report No. FD2007-09 be received and adopted.
2. THAT the deployment of Crossing Guards at Moonstone and Warminster be continued for the
morning and end of school day crossings for the balance of the 2007/2008 school year.
3. AND THAT the School Principals be advised that mid-day Crossing Guard deployment will be
eliminated in the New Year.
Respectfully submitted,
Sc-bft Cowden
Director
C.A.O. Comments: Date:
I
C.A.O. 4), Dept. Head
-3-
Township of Oro-Medonte j
Report FD 2007- G'q
Excerpt from the Highway Traffic Act re: School Crossings and Crossing Guards
School crossings
176. M In this section,
-school crossing guard* means a person sixteen years of age or older who is directing the movement of persons across a highway and
who is,
(a) employed by a municipality, or
(b) employed by a corporation under contract with a municipality to provide the services of a school crossing guard. R.S.O. 1990,
c. H,8, s. 176 (1), 2005, c. 14, s. 1 (1).
School crossing guard shall display sign
(2) A school crossing guard about to direct persons across a highway with a speed limit not in excess of 60 kilometres per hour
shall, prior to entering the roadway, display a school crossing stop sign in an upright position so that it is visible to vehicles
approaching from each direction and shall continue to so display the school crossing stop sign until all persons, including the school
crossing guard, have cleared the roadway. 2005. c. 26, Sched. A, s. 29 (1).
Vehicles approaching guard displaying sign
(3) Where a school crossing guard displays a school crossing stop sign as provided in subsection (2), the driver of any vehicle or
street car approaching the school crossing guard shall stop before reaching the crossing and shall remain stopped until all persons,
including the school crossing guard, have cleared the half of the roadway upon which the vehicle or street car is travelling and it is safe
to proceed. 2(05, c. 26, Sched, A, s. 29 (1).
Display of school crossing stop sign
(4) A school crossing guard shall not display on a highway a school crossing stop sign under any circumstances other than those set
out in subsection (2). R.S.O. 1990, c. H.8, s. 176 (4).
Idem
(i) No person other than a school crossing guard shall display on a highway a school crossing stop sign. R.S.O. 1990, c. H.8, s. 176
(5).
Offence
(5.1) Every person who contravenes subsection (3) is guilty of an offence and on conviction is liable to a fine of not less than $150
and not more than $500. 2005, c, 26, Sched. A. s. 29 (2).
Regulations
(6) The Lieutenant Governor in Council may make regulations prescribing the type, design and specifications of school crossing
stop signs. R.S.O. 1990, c. H.8, s. 176 (6).
Motion No. 20
Moved by Hughes, Seconded by Fountain
Be it resolved that the information from Councillor Marshall re: Crossing Guards
be received.
Carried.
Motion No. 21
Moved by Hughes, Seconded by Fountain
Be it resolved that Report No, ADM2001-26 by Jennifer Zieleniewski, CAC;, re:
School Crossings, Shanty Bay Public School, be received and adopted, and that
the Mayor and Clerk be authorized to enter into an agreement with the County of
Simcoe to provide School Crossing Guards for the Shanty Bay Public School for
the one school crossing on County Road 20 during the main road crossing
periods of a typical school day, and that the CAO be authorized to begin the
hiring process for one crossing guard and take the necessary steps to purchase
the required equipment, and further that these costs be considered an overrun to
the 2001 Budget..
Defeated.
Motion No. 22
Moved by Dickie, Seconded by Hough
Be it resolved that the County be requested to provide The Township of Oro-
Medonte time to study the issue of Crossing Guards at Shanty Bay School and
that the signage for the school crossing be left in place until September 1, 2001
Carried.
Motion No. 23
Moved by Marshall, Seconded by Hughes
Be it resolved that the Mayor and Clerk be authorized to enter into an agreement
with the County of Simcoe to provide School Crossing Guards for the Moonstone
site during the main road crossing periods of a typical school day.
Carried.
Motion No. 24
Moved by Marshall, Seconded by Fountain
Be it resolved that the Mayor and Clerk be authorized to enter into an agreement
with the Province of Ontario to provide School Crossing Guards for the
Warminster site during the main road crossing periods of a typical school day.
Carried.
•
d) Report No. P02001-32, Andria Leigh, Township Planner re. Redline Revision to
Manzone Subdivision (43T-94994), Range 2, East Half Lot 2 (Oro), Township of
Oro-Medonte,
Motion No. 5
Moved by Marshall, Seconded by Hughes
Be it resolved that Report No. P02001-32 by Andria Leigh, Township Planner re.
Redline Revision to Manzone Subdivision (43T-94004), Range 2, East Half Lot 2
(Oro), Township of Oro-Medonte be received and adopted, and that the County
of Simcoe be advised that the Township of Oro-Medonte does support the
redline revision to the proposed Manzone Subdivision (43T-94004), Range 2,
Part of Lot 2 (Oro).
Carried.
a) Report No- PD2001-33, Andria Leigh, Township Planner re, Proposed Zoning
By-law Amendment for Lake Simcoe Regional Airport, Concession 7, Part of Lot
19 (Oro), Township of Oro-Medonte,
Motion No. 6
Moved by Hughes, Seconded by Marshall
Be it resolved that Report No, PD2001-33 by Andria Leigh, Township Planner re.
Proposed Zoning By-law Amendment for Lake Simcoe Regional Airport,
Concession 7, Part of Lot 19 (Oro), Township of Oro-Medonte be received and
adopted, and that the appropriate By-law be brought forward for Council
consideration,
Carried.
10. COMMUNICATIONS:
a) County of Simcoe, Notice of Decision with respect to Official Plan Amendment
No. 11, Township of Oro-Medonte.
Motion No. 7
Moved by Hughes, Seconded by Marshall
Be it resolved that the Notice of Decision from the County of Simcoe with respect
to Official Plan Amendment No. 11, Township of Oro-Medonte be received.
Carried.
11. REPORTS OF COMMITTEES:
Nil.
12. PETITIONS:
Nil.
13. UNFINISHED OR NEW BUSINESS:
a) Councillor Paul Marshall re. School Crossing Guards Shanty Bay Public School
(deferred at the August 22, 2001 Council meeting),
Motion No. 8 (AMENDMENT)
Moved by Hughes, Seconded by Fountain
Be it resolved that the amendment to place two crossing guards at Shanty Bay
Public School be amended to add "before and after school only".
Carried,
Motion No. 9 (AIVIENPN!g�!Tj
Moved by Hughes, Seconded byMarshall
Bok resolved that the motion dealing with Report No. PVVS2(01-12by
Jerry Ball, Public Works Superintendent re: Shanty Bay Public School be
amended ha read 1vwo^ crossing guards, "one *d O'Brien Street and one at
school property".
Carried.
Motion No. 10
Moved byDicNe Seconded byFountain
8eK resolved that Report No PYVS200 -12byJenyBaK Public Works
Superintendent re: School Crossings be received and adopted as
amended, and that Council authorizes the hiring of two school crossing
guards for Shanty Bay Public School for the periods before and after
school only, one 0m cross Ridge Road *t O'Brien Street and one Vocross
Ridge Road onto school property, and that the Clerk bm authorized ¢o
enter into m School Crossing Guard Pledge Agreement with the County of
S{mcoe. and further that the appropriate safety equipment bepurchased
for the crossing guards, and further that the Treasury Department and the
Principal of Shanty Bay School he notified accordingly.
CarriaAmAmended.
Notion NoLI I
Moved by Marshall, Seconded byHughes
Boh resolved that the information distributed hy Councillor Paul Marshall
and Councillor Harry Hughes re. School Crossing Guards at Shanty Bay
Public School be received.
b) Councillor Harry Hughes re. Economic Development
Motion No. 12
Moved byDickie. Seconded byFountain
Bait resolved that the information provided by Councillor Harry Hughes re,
Economic Development re News Release 'Ontario Invests in Developing
Rural Ecanomics". Ministry nf Agriculture, Food and Rural Affairs be
received and referred to staff for areport.
Carried.
/� �
OSBIE - Ontario School Boards' Insurance Exchange - Risk Management Advisories - Sc... Page I of 2
k"
10,
0 AWA Ift APO ONTARIO SCHOOt BOARDS'
b b I t INSURANCE EXCHANGE
School Safety Patrol Programs
The issue of operating School Safety Patrol programs continues to generate questions and the need for
clarification for OSBIE members.
There are two major issues related to School Safety Patrol programs:
1. Insurance Coverage
Section 5.6 of the OSBIE Comprehensive Liability Policy states that the word "insured" shall include the Narned,
Insured (the School Board) and the following additional interests stated under Subsection 5,6.8:
"Students participating in School Safety Patrols and Bus Safety Patrols and other safety programs without
limiting the generality of Section
There is no question that school boards who choose to operate Safety Patrols (also known as Crosswalk
Patrols) and Bus Safety Patrols are covered under the OSBIE insurance policy for the negligence of the
volunteer patrollers while they are acting within their designated duties. Should a volunteer patroller be named
personally in any law suit, the OSBIE policy would protect that 'individual, provided, of course, that they were
acting within the scope of their assigned duties.
2 Risk It Issues
As previously stated, insurance coverage for patrol programs is not in dispute. However, it is important for
schoot boards to be aware of the elements of risk associated with any program or activity, and to make
informed decisions based or, that knowledge. The mere fact 'that an activity or program is covered by insurance
should not be the only factor used in deciding to proceed with, or continue, operating any program.
The following issues should be taken into consideration with respect to the operation of School Safety Patrol
programs:
Can the risk e avoided?
From a legal stand-point, cross-walk safety is the responsibility of the local muntc,paiity. The municipality - not
the school board - has the authority to hire adult crossing guards, enforce the Highway Traffic Act arid, in
general, govern crosswalk safely. Ho�,vever, with budget constraints, fewer rnunicipalities are providing these
services. School boards need to be aware that, in spite of public pressure. there is no legal reqiiroment to
operate school patrol programs.
Can the risk be managed?
http://www.osbie.oii.ca/risk-maiiagemetit/advisories/schoolsafety.aspx 12/13/2007
OSBIE - Ontario School Boards' Insurance Exchange - Risk Management Advisories - Sc... Page 2 of 2
in spite of the fact that they are under no tegai obligation to do so, school Doards may choose to begin or
continue 'to operate crosswalk patrol programs. It is ecognized +,no,,, although the board is assuming additional
risks of law suits by operating a crosswalk patrol program, the OSBiE lass statistics to date have not shown any
claims experience resulting from these programs.
If a decision has been made to relieve the MUniCiPality Of its' M-sponisib?lity for crosswalk safety, then the school
board rrust irnpiernent a program that not only provides for the safety of students, but also protects the board
from a law snit should an injury occur,
A good risk rnanagement program will include, but not be !united to, the following:
1. Join the Canadian Automobile Association's (CAA) School Safety Patrol program. This program
establishes a partnership between the CAA, local police and the school board to operate a safe,
systematic. proven program;
2. Volunteer selection:
a. Student volunteers must be between ages 11 and 13;
L Selection characteristics for volunteers to include students demonstrating responsibility,
punctuality, dedication, enthusiasm and self-confidence,
c. Parents must be informed of the duties and risks associated with their child's involvement as a
crossing patroller.
3. Volunteer training:
a. request the police services to conduct volunteer training in accordance with the CAA School
Safety Patrol program,
4. Daily administration:
a. assign a teacher advisor as the Patrol Supervisor
b. work with the police to select appropriate patroller crossings - intersections with high traffic
density are NOT recommended;
c. determine patroller staffing and shift schedules - allow for last minute substitutions, absent
patrollers, etc.
d. monitor patrol activities and equipment requirements;
e. hold regular patroller meetings;
f. ensure student body complies with patrol procedures:
g. disciplineldismissal of unsatisfactory patrollers;
Back *to Risk N,1an,_1oe,,en.t Adv-sories -4
— 0� 'i-OARDS ifli�,U'RiAM_�,-_ EXIC � tAN(cE-_,
http://www.osbic.on.calrisk-managemeiit/advisories/schoolsafety.aspx 12/1312007
I ( '
N E,
REPORT
DEPT. REPORT TO: Council PREPARED BY:
#PWS2001-12 Jerry Ball
SUBJECT & FILE #: DEPARTMENT:
COUNCIL:
School Crossings Roads
C. OF W.
MOTION #: DATE:
DATE: August 15, 2001
0 1
At the Committee of the Whole Meeting held on May 2, 2001, Report # ADM2001-26 was presented
to Council with regards to school crossings at Shanty Bay Public School. In this report, it was
explained that the municipality has four marked school crossings at the following locations:
-.*- One on Hwy. #12 at Warminster
❖ One on County Road #19 at Moonstone
❖ Two on County Road #20 at Shanty Bay
Adult guards, employed by the municipality at an approximate cost of $5,012.67 per person, annually,
supervise the Warminster and Moonstone crossings.
The two Shanty Bay locations were supervised by school child safety patrol, which is controlled by
Ms. Fran Rigney, Principal of Shanty Bay School. Ms. Rigney has advised the municipality that
Shanty Bay School will no longer provide students to supervise the crossings due to liability issues.
As outlined in the Highway Traffic Act and within the manual for uniform traffic control devices, school
crossings are required to be supervised by either a policeman, school guard or school child safety
patrol during the main road crossing periods of a typical school day. As a further requirement,
municipalities must enter into a School Crossing Guard Pledge Agreement with the road authority,
which will outline the request for school crossing signage, markings and means of supervision.
The County of Simcoe has advised that if there are no supervised crossing guards at any one of the
above-noted locations, the school crossing will be removed.
Council has requested this matter be reviewed and the option of placing an electronic crossing
considered.
CAD ° k {
In reviewing the school crossings and the option of electronic crossing, information has been obtained
from the Ministry of Transportation and the County of Simcoe's Engineering Department.
There are two types of light signals or electronic crossing that are used as pedestrian crossings, but
there is no alternative for an actual school crossing other than what is currently being utilized within
the Township.
The two electronic pedestrian crossings are as follows:
1) An overhead pedestrian light which is illuminated 24 hours per day at a painted and marked
crossing. The cost would be approximately $7,000.00. A great deal of training would be required
to advise children on the proper use, which is to stand at the crossing and once traffic in both
directions has stopped, the pedestrian may cross. Due to this type of operation, the County does
not support this type of crossing and the City of Barrie has removed all their overhead pedestrian
crossings as a safety concern.
2) The second type of crossing is a push button and light combination, which consists of two light
standards, two light masts and one controller. The cost is approximately $40,000.00. This
crossing operates by the pedestrian pushing the button, which then changes the green light to red
and stops traffic in both directions. This system delays traffic quite frequently and would appear to
be costly, considering the number of students using the crossing.
Comparing both electronic systems, along with the actual school crossing guard and the number of
students (100 plus), crossing Shanty Bay Road, it is recommended that the municipality employ a
school crossing guard to supervise the school crossing at Shanty Bay School.
1. THAT Council authorizes the hiring of one school crossing guard for Shanty Bay School to cross
Ridge Road onto school property.
2. THAT the Clerk be authorized to enter into a School Crossing Guard Pledge Agreement with the
County of Simcoe.
3. THAT the appropriate safety equipment be purchased for the crossing guard.
4. THAT the Treasury Department be notified accordingly.
5. THAT the Principal of Shanty Bay School be notified accordingly.
6. THAT Council receives and adopts this report.
Respectively submitted,
Jerry Ball
Ob — i
Received Apr -03 -98 02:10pm from 905 771 3292 4 734197 1 993991 page 1
to _Q01 22 1 10:00 FR CENTRAL ONTARIO 905 771 3292 TO ^x91705 72201 P.01/02
S Saety
Patroflers sweponon
Are They An Asset Your Community Should Consider?
By Michael Beauchesue. TraMc $al''ety Co- ordinator, CAA Central Ontario
re all familiar with popu.
The `t"ht The program is a liability.
gent studcntc from stepping into the
lar myths and urban leg -
The Puts- Thanks to quality training
street when it's unsafe. They are not
ends Crop circles. Biy-
tuaterials and guidelines. there have
trained or used as adult crossing guards
foot, the pot of gold at tlx: end of the
been no scrioui itrjurlts or daaths
who enter the roadway to stop traffic.
rainbow. the Loch Ness monsttr ... all
attributed to the negligence of a
The Myth: Bus patrollers discipline
relatively harmless folklore. But what
patroller while on duty. In fact. OSBIE,
Audents for misbehaiiour.
about the myths surrounding school
Ontario's leading ichool board insur-
The Facts- Bus patrollers only report
sat'ety patrols? Often. these miscowep-
anee provider, has never suffered it
any inappropriate student behaviour to
tions cause ntx:dIm concern and anxi-
claim resulting from the program. And
the bus driver. Their primary role is to
ety for parents and teachers. Lec'i have
property managed school safety patrols
help children enter and exit school
a closer look at some common false -
run a much smaller risk of incurring a
Buie% safely.
Roods and separate the fact from the
lawsuit than other extracurricular
The Canadian Automobile Associa.
Action,
school activiticii like sports and athlet-
tion first developed the school safety
The Myth- The progmn doesn't have:
ics.
patrol program in Canada in 1929.
a proven safety benefit.
The Myth- Ftuu patrollers, like adult
During this time. the automobile was
The Farts: There are more than 60
crossing guards. are axpected to stop
quickly rising in popularity and chil-
cascs documented since 1960 in which
traffic and escort students across the
dren aged four to 14 were being struck
' a patroller has raved a person. usually
toad. t• .
at an aiarmingly high rate. The pro -
a fellow student. from serious injury or
The Facu. Foot pavollers simply pee-
gram's aim was to protect and aducate
deaUh,
these youngsters from becoming
injumd or killed In traffic.
Since then. patrollars have worked
hard every school day (rain or shine)
to help thousands of young children
cross roads, and exit school bases
safely. Their dedication contin•
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Received Apr -03 -98 02 :10pia
from 905 771 3292 - 7341971 5993991 page 2
kJG 22 2001 1000 FR
CENTRAL_ ONTARIO 905 771 3292 TO
W9170572201 P.02i02
ucs to pay off, one shining example
cote stuoknt.. atxrut how to mint roads
vorx, suppxxt the prxtgruin hx diethering
being an alcri putmiler ddho laded a
safoly by palming out bap% in iruitic
training to patrollers. which includes
retknv student front txing accidentally
and reinforcing safer) rules lilt: kxtk.
skills .rush as bus c�uudtion%, proper
draggtd undcmcath the wheats of a
ing all ways tx OM CMsxing the stoat,
crosshtg techniques. pcoblem•xlving.
van in a Toronto sclk -41 driveway. The
They conduct their duties at an
meeting planning and agtndi Mpara-
patroller received the CAA /Go%emor
assigned post several steps back from
tin". This training nomlatly, cnnsivt:c of
General's Lifesaving medal - the molt
the roadway. Patrollerf don't atop ar
classroom instruction, u ovriacn exam
prestigious award bestowed upon a
direct traffic: and are suited for two-
and/or practical cVrri,Kes during which
patroller - fur hi% actions.
lane street. with frequent gaps in tmf-
patrotters must demonstrate cenain
Increased safety is only one way
fic - four or snore in a rive - minute
learning outcnine% and perform at a
children benetir from the schoot safety
period - and speed limits of up to 50
required level of proficiency to pars.
patrol program. It also exposes them to
knAl
Schools and their board% handle the
citizenship, Patrollers experience a
Under the direction of the buss dri-
day - today operations. such as sched-
rewarding sense of satisfaction from
ver, but patrollers control the now of
tiling shifts. selecting patrollers, and
being volunteers and being rule model%
student Into the vireet while boarding
holding regular meetings. Usually.
for younger students helps to rvinfowa
and leaving the bus. They also play an
each school will dcdignate one teacher
self - esteem and build Iz AWMhip skills.
important role to ensure children are
to look after these tasks.
Patrollers also accept responsibility
not in the area around the bus before
if yogi re interested In starting a
fur other people's safety. They know
the driver pulls away from the curb.
paaollur program on your buses or in
that performing [heir duties faithfully
Strong paruneMips hemon CAA,
Your schools, please contact \tl:hatl
and responsibly each day will help pre•
boards of education, transportation
Beauchesne, TratY'ic Safety Co- ordina-
vent accidents and injuries. Under-
companies and polies; (each of whom
tor for CAA Central Ontario at (903)
standing the itravir?' of this commit-
play a supporting role) tenure the pro-
711- ;WtS.t or by e-mail at mabUictn-
ment helps student, to mature.
gram's continuing success and have
77 on can ca
The importance of teamwork is
earned endiorxements from the Ontario
another value the program helps to
School Sus Association and the On-
SPACIAL NOVI
develop. Trust and co-operation is fos.
tatio .Association of Chiefs of Policy
FROM TN! Obits
tered among students who team that
Tito program`s partners have specif-
Bus Patroness wid bus drivers haw
what they do and how they behave
is responsibilities which guarwin the
to work well rogether to enhance stu-
reflects upon all patrollers, not just
program is properly adminimered,
dent safety. Don't risk misunderstand.
themselves. And for some students.
CAA provides rasourcet and materials,
ings that will threaten the program's
patrols are the only team of which they
such as safety vests, handbooks, Iape1
ultimate success. When launching a
can be a part.
pint and membership curds. Some
bus putroller program, it is very impor•
Both types of school safety pa-
CAA clubs also provide additional
tant to involve school bus companies
trvUars - foot and bus -- sham similar
training and incentive programs.
and their drivers In the early stages of
roles and duties. Foot patrollers tdu-
Police. often with the help of bus M.
planning.
SCHOOL BUS ONTARIO Mal
TOTRI,. Ps;Ce.02 *
KisK Management Advisory
M.
Alla i • • ♦ t
Page 1 of 2
S-5
....Are you awmeoftbe
School Safety Patrol Programs
nsks and responsibilities
of operating s patrol
1, Insurance Coverage
program?
O
of f
The issue of operating School Safety Patrol programs continues to
operating
program�rygh ei the
generate questions and the need for clarification for OSBIE members.
the following additional interests stated under Subsection 5.6.8:
....If you operate a patrol
There are two major issues related to School Safety Patrol programs:
program, you must use a
proven system, such as
the Canadian Automobile
1, Insurance Coverage
Association (CAA)
School Safety Patrol
O
Program
Section 5.6 of the OSBIE Comprehensive Liability Policy states that the
word "insured" shall include the Named Insured (the School Board) and
the following additional interests stated under Subsection 5.6.8:
"Students participating in School Safety Patrols and Bus Safety Patrols
and other safety programs without limiting the generality of Section
5.6.1."
There is no question that school boards who choose to operate Safety
Patrols (also known as Crosswalk Patrols) and Bus Safety Patrols are
covered under the OSBIE insurance policy for the negligence of the
volunteer patrollers while they are acting within their designated duties.
Should a volunteer patroller be named personally in any law suit, the
OSBIE policy would protect thaif=individual, provided, of course, that
they were acting within the scope of their assigned duties.
2. Risk Management Issues
As previously stated, insurance coverage for patrol programs is not in
dispute. However, it is important for school boards to be aware of the
elements of risk associated with any program or activity, and to make
informed decisions based on that knowledge. The mere fact that an .
activity or program is covered by insurance should not be the only factor
used in deciding to proceed with, or continue, operating any program.
The following issues should be taken into consideration with respect to
the operation of School Safety Patrol programs:
a) Can the risk be avoided?
8rvin Boa Boas
From a legal stand - point, cross -walk safety is the responsibility of the
Since 1987 local municipality. The municipality - not the school board - has the
authority to hire adult crossing guards, enforce the Highway Traffic Act
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i:tz'ti ALD, ivory Page 2 of 2
authority to hire adult crossing guards, enforce the Highway Traffic Act
and, in general, govern crosswalk safety. However, with budget
constraints, fewer municipalities are providing these services. School
boards need to be aware that, in spite of public pressure, there is no legal
requirement to operate school patrol programs.
0S8tE
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—A
k6
Kish Management Adv isory Page I of I
b) Can the risk be managed?
In spite of the fact that they are under no legal obligation tc do so, school
boards may choose to begin or continue to operate crosswalk patrol
programs. It is recognized that, although the board is assuming additional
risks of law suits by operating a crosswalk patrol program, the OSBIE loss
statistics to date have not shown any claims experience resulting from
these programs.
If a decision has been made to relieve the municipality of its' responsibility
for crosswalk safety, then the school board must implement a program that
not only provides for the safety of students, but also protects the board
from a law suit should an injury occur.
A good risk management program will include, but not be limited to, the
following:
1. Join the Canadian Automobile Association's (CAA) School Safety
Patrol program. This program establishes a partnership between the
CAA, local police and the school board to operate a safe, systematic,
proven program;
2. Volunteer selection:
• Student volunteers must be between ages I I and 13;
• Selection characteristics for volunteers to include students
demonstrating responsibility, punctuality, dedication,
enthusiasm and self-confidence;
• Parents must be informed of the duties and risks associated
with their child's involvement as a crossing patroller.
3. Volunteer training:
o request the police services to conduct volunteer training in
accordance with the CAA School Safety Patrol program.
4. Daily administration:
• assign a teacher advisor as the Fatrol Supervisor
• work with the police to select appropriate patroller crossings -
intersections with high traffic density are NOT recommended;
• determine patroller staffing and shift schedules - allow for last
minute substitutions, absent patrollers, etc.
• monitor patrol activities and equipment requirements;
• hold regular patroller meetings;
• ensure student body complies with patrol procedures;
• discipline/dismissal of unsatisfactory patrollers;
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CAA CENTRAL ONTARIO - PUBLIC AND GOVERNMENT AFFAIR'S*
60 Commerce Valley Drive East, Thornhill, Ontario, L3T 7P9
Phone (905) 771-3464 Fax (905) 771-3292
M E M 0 R A N D U M
Date: April 10, 2000
To: Mr. Richard Donaldson, Executive Director — Ontario
School Bus Association, 295 The West Mall, Suite 100,
Etobicoke ON M9C 424
Subject: Safety Patrol Program
Ili mil'
I enjoyed reading the February "pedestrian-theme" issue of School Bus Safety.
But, I wondered why the School Safety Patrol Program was not mentioned in
this issue, especially in the "OSBA muses aloud" columns inserted throughout
Dr. Cal LeMon's article on bus danger zones. Since 1960, over 60 cases have
been documented whereby a patroller has saved the life of a person — usually
a fellow student — from serious- injury- or-death.
And a coroner's inquest into the death of a youngster in York Region who was
run over by his school bus — a scenario highlighted by Or. LeMon in his
article — recommended the implementation of patrollers on York Region's
buses,
I'd be happy to draft an article on the patroller program for School Bus Ontario.
Letpe4oia,w if I can help.
a
' "' Bealhe5ne
1c Safety O_Ordinator
Pu lic and Q vernment Affairs
� C) !
ONTARIO AsSOCiATION OF CHIEFS OF POUICE
P.O. Ecru 193. SAL*.r Sre. NL -kwix. ONIANNt) P6A 3"
Tmx (705) 946.63a9 - t+ec: (705) 942.2093
AUGUST 30TH, 2000
Nick Ferris
Manager Public and Government Affairs
CAA Central Ontario P & GA
Dear Mr. Ferris:
Please be advised that the Ontario Association of Chiefs of Police have
accepted the recommendation of the O.A.C.P. Traffic Sub- Committee to
endorse the "SCHOOL SAFETY PATROL" program.
Thank -you for the presentation that Michael Beauchesne did for our
organization and the follow up that was requested to address some issues on
our behalf.
The O..A.CY. is plea§ed to give its support to a progr?m such as the
"SCHOOL SAFETY PATROL "In its continuing efforts to improve road
safety for all stakeholders.
Regards,
S /Sgt John Krastins
Chair OACP Traffic Sub - committee
! C-
Township oj'Oro-Medonte
Dept Report To: 'Prepared By:
Council Jennifer Zieleniewski
h ADM2001-26
Chief Administrative Officer
Subject
•
School Crossings
C. of W.
Motion #
Date:
0r I # �
Background:
• April 9, 2001, correspondence was received from the County • Simcoe stating that during a
signage review the County had determined that there is no school crossing guard supervision for the
two school crossings on County Road 20 (Ridge Road) for the Shanty Bay Public School (package
attached).
Under provision of the Highway Traffic Act, RSO 1990, c.H8, "school crossing guard" is defined as a
person sixteen years of age or older who is directing the movement of children across a highway anti'
who is, (a) employed by a municipality, or (b) employed by a corporation under contract with a
municipality to provide the services of a school crossing guard.
The Manual for Uniform Traffic Control Devices Section A3.62 states that school crossing signs shall
only be used at locations where school or municipal authorities have pledged, in writing, assurance
that a proposed school crossing, other than a designated Pedestrian Crossover will be supervised by
either a Policeman, School Guard or School Child Safety Patrol during locally established time
periods.
Shanty Bay Public School presently has two marked school crossings. One is directly opposite the
front door of the school, The other crossing is about 1/4km away from the school at O'Brien Street.
The O'Brien Street crossing was put in place to allow children from the subdivision to cross County
Road 20 in order to access a sidewalk. Children then walk toward the school on the sidewalk, and
then re-cross County Road 20 to access school property. The Principal of the Shanty Bay Public
School no longer authorizes a School Child Safety Patrol at these crossings.
Analysis: 0
The Township currently has two school crossings in the municipality for which it provides Crossing
Guards - Warminster and Moonstone. These guards are employees of Oro-Medonte and the
municipality also provides their equipment. The payroll costs are approximately $5012.67 per annum
per person. Another $300.00 per year is budgeted for equipment to meet regulations for highway
safety.
As stated in the correspondence from the County of Simcoe, unless the school crossings at the
Shanty Bay School are manned by School Crossing Guards, during the main road crossing period of
a typical school day, the two school crossings will be removed from the road by the County.
The County Engineering Technician has also stated that, in his opinion, there would be little impact if
the crossing at O'Brien Street were to be removed. The Principal of the school could not give an
approximate number of children who use the O'Brien Street crossing.
The Township of Oro-Medonte does not have agreements in place for either of the school crossings
currently in place in Warminster and Moonstone. Entering into such agreements as soon as possible
should rectify this situation. The County is in the process of revamping their agreement for school
crossing supervision to lengthen the term of the agreement from the stipulated one year.
Recommendation(s):
1. That the Mayor and the Clerk be authorized to enter into an agreement with the County of Simcoe
to provide School Crossing Guards for the Shanty Bay Public School for the two school crossings
on County Road 20 during the main road crossing periods of a typical school day.
2. That the Chief Administrative Officer be authorized to begin the hiring process for two crossing
guards and take the necessary steps to purchase the required equipment.
3. That the Mayor and the Clerk be authorized to enter into an agreement with the County of Simcoe
to provide School Crossing Guards for the Moonstone site during the main road crossing periods
of a typical school day.
4. That the Mayor and the Clerk be authorized to enter into an agreement with the Province of
Ontario to provide School Crossing Guards for the Warminster site during the main road crossing
periods of a typical school day.
5. That these costs be considered an overrun to the 2001 Budget.
6. That this report be received and adopted.
Re submitted,
(,k-innifer Zieleni4wski_
Chief Administrative Officer
.7
The Corporation of the
County of
Simcoe
ROADS AND ENGINEERING
Telephone Extension 250/251
April 6, 2001
Ms. Lynda Aiken, Clerk
Township or Oro - Medonte
P.O. Box 100
Oro, Ontario
LOL 2xO
Dear Ms. Aiken:
1C -Q I
1110 Highway 26
Administration Centre
Midhurst, Ontario LOL IXO
RE: School Crossing at Shanty Bay Public School, County Road 20 (Ridge Road)
During a routine road signage review it came to staff's attention that there are no school crossing
guards supervising the two school crossings on County Road 20 (Ridge Road) for the Shanty Bay
Public School.
As outlined in the Highway Traffic Act and within the Manual for Uniform Traffic Control Devices,
school crossings are required to be supervised by either a policeman, school guard, or school child
safety patrol during the main road crossing periods of a typical school day.
We are not able to locate within our records the document that would have outlined the school or
local municipality's pledge (in writing) the assured provision that the school crossing would be
supervised.
Could you please check your records for an agreement with the County of Simcoe that would have
been required prior to the school crossings signs being erected. A sample form is attahced.
Given these circumstances, we are now legally obligated to ensure the following:
a. if the pledging document exists, require that the school guards re- instated
immediately, or
b. if the document does not exist, enter into a new agreement pledging the necessary
supervision, or
C. Have the two school crossings removed from the road by County staff.
(7�) 6 9300 Fax: (705) 727 -7984
i Beeton Area: 729 -2294
E -rna; in eermg@county.simcoe.on.ca
1110 Highway 26
Administration Centre
Midhurst, Ontario LOL IXO
RE: School Crossing at Shanty Bay Public School, County Road 20 (Ridge Road)
During a routine road signage review it came to staff's attention that there are no school crossing
guards supervising the two school crossings on County Road 20 (Ridge Road) for the Shanty Bay
Public School.
As outlined in the Highway Traffic Act and within the Manual for Uniform Traffic Control Devices,
school crossings are required to be supervised by either a policeman, school guard, or school child
safety patrol during the main road crossing periods of a typical school day.
We are not able to locate within our records the document that would have outlined the school or
local municipality's pledge (in writing) the assured provision that the school crossing would be
supervised.
Could you please check your records for an agreement with the County of Simcoe that would have
been required prior to the school crossings signs being erected. A sample form is attahced.
Given these circumstances, we are now legally obligated to ensure the following:
a. if the pledging document exists, require that the school guards re- instated
immediately, or
b. if the document does not exist, enter into a new agreement pledging the necessary
supervision, or
C. Have the two school crossings removed from the road by County staff.
We ask for your prompt consideration into this matter.
Yours truly,
Doug Austin
Engineering Technician
attachments
cc* Ms. Fran Ripey, Principal, Shanty Bay Public School
i0c
-7 g--O 70
tot-
) - Q
Page 2
File: 20, shanty bay school crossing, letter, Oro-med.wpd
I(-)'
V.,
In connection with a request for — (Mark X in block opposite device re-
quested.)
Crosswalk Markings ' 0
School Crosswalk Signs C]
Other Control Devices 0
AT-- ................ ............................. ........ I ......................
(roadway)
.......... ....... ................. ........................ ............................... .
(location),
BY........... ............... ...................... ............
(Organization or individual making request)
THIS IS TO CERTIFY THAT EITHER A POLICEMAN, SCHOOL
GUARD, OR SCHOOL CHILD SAFETY PATROL WILL BE PROVIDED TO
SUPERVISE CHILDREN CROSSING TO AND FROM SCHOOL. AT THE
ABOVE MENTIONED LOCATION.
AFTER
Crosswalk Markings 0
School Crosswalk Sips 0
Other Control Devices 0
HAVE BEEN INSTALLED.
(signed)-- ............ — ............. I .............. -11
. —.1 ... I .... — ............
*This, form must be submitted annually no later than July 31st of each year so as to give
the COUNTY OF SIMCOE sufficient tun, to arrange for the inglallation of the necessary
signs and markings for the coming school year.
March 1969
A 3.62 SCHOOL CROSSING Signs
(Wc-2, Wc-2A,VVc'2t,Wc-3AL Wc-1 02^
School Crossing signs shall ieused only at locations
where school or municipal authorities have pledged, im
writing, assurance that a proposed school crossing,
other than a designated Pedestrian Crossover (see
Section AG.1O). will be supervised by either aPo|{oe-
man. School Guard or School Child Safety Patrol
during locally established time periods, For further
details and instructions refer to Section 178 of The
Highway Traffic Act.
A Request For Crosswalk Markings and/or School
Crossing Signs, serving ua application for the signing
and marking de school crossing should beobtained
from the Road Authority.
Where a supervised school crossing is established in
sn urban area, advance warning ho the motorist shall be
provided by erecting oVVo-2A School Crossing Ahead
sign in advance of the crossing for each direction of
traffic. A VVc-2At~OmusinQ Ahead" educational tab
sign may be erected in conjunction with this sign.
Traffic volumes on rural highways are usually suffi-
ciently low to provide safe crossing gaps at frequent
January 1995
�/~��- ���0
\�������~�
Part A
intervals. Therefore, little control cd traffic in required on
relatively narrow (6.Omto7.5m) roadways, where only
short gaps are required for safe crossings.
However, where a supervised school crossing is estab-
lished \narum|ensa advance warning ho the motorist
shall be provided by erecting aVVc-1O2AOversize
School Crossing Ahead sign in advance cd the crossing
for each direction of traffic. A VVo'102At "Crossing
Ahead" educational tab sign may be erected in con-
junction with this sign.
These oversize signs shall b* used mainly onthe
King's Highway. However, they could be used onother
major, high speed roadways where there issnequal
need for advance warning by larger signs.
In urban areas, the Wc-2 School Crossing sign shall be
used directly at the painted crosswalk, one oneach
side of the roadway for both directions cd travel. AVVo
21 "School Crossing" educational tab sign may be
erected |n conjunction with this sign. At rural Grossing
locations involving major high speed roadways, the
oversize VVn-1O2 may bo similarly applied.
These signs should bare8ectohzed when there is the
potential for school children tuba using the crossing
during hours of darkness.
We -2 (60x90) cm
COLOUR: White Refl. Symbol & Border,
Blue Refl. Background.
BLANK NO: B -20
SUPPORT: Wood (10x10)cm
We -102 (90020) cm
COLOUR: White Refl. Symbol & Border,
Blue Refl, Background.
BLANK NO: M.T.O. B -29
SUPPORT: Wood (15x15)cm
We -2t (45x60) cm
COLOUR: White Refl. Legend & Border,
Blue Refl. Background
BLANK NO: M.T.O. B -15
FONT: Highway Gothic C
SUPPORT: As per We -2
We -102t (45x90) cm
COLOUR: White Refl. Legend & Border,
Blue Refl. Background
BLANK NO: M.T.O. B -13
FONT: Highway Gothic C
SUPPORT: As per We -102
January 1995
Part A
Division 3 - Warning Signs
We -2A (60x80) cm
COLOUR: White Refl. Symbol, Arrow & Border,
Blue Refl. Background
BLANK NO: M.T.O_ B-20
SUPPORT: Wood (i0x10)cm
We -102a (90xi20) cm
COLOUR: White Refl. Symbol, Arrow & Border,
Blue Refl. Background
BLANK NO: M.T.Q. B-29
SUPPORT: Wood (15x15) cm
9
10 "#
7
10
9
We -2At (45x60) cm
COLOUR: White Refl. Legend & Border,
Blue Refl. Background.
BLANK NO: M.T.O. B-15
FONT: Highway Gothic C
SUPPORT: As per We -2A
We -102At (45x90) cm
COLOUR: White Refl. Legend & Border,
Blue Refl. Background
BLANK NO: M.T.O. B -13
FONT: Highway Gothic C
SUPPORT: As per We -102A
Part C
Division 2 - Pavement And Curb Markings
School Crosswalks for Supervised Crossing
'ft-2A T
Wo•2At
We -2
We -21
RURAL
CROSSWALK
BLOCKS 2 m LONG, 45 an WIOE \ m
WITH 15 an SPACING = WIN
t 6o an WM
We -2A
Wc-2AI
We -2A t
wa2At
URBAN
CROSSWALK
We -2
we -21 = 2.6 m Min.
BARS 10.20cm WIDE W C-2
AND 15.20 an APART Wc2t
60 cm *A%
January 1995
175(15) Highway Traffic Act
(c) requiring the use of any equipment on or in vehicles referred to
in clause (a) and prescribing the standards and specifications of
the equipment;
(d) prescribing the qualifications of drivers of vehicles referred to in
clause (a) and prohibiting the operation thereof by unqualified
persons;
(e) requiring the inspection of vehicles referred to in clause (a);
(f) respecting the designation of school bus loading zones, the
location thereof, the erection of signs and the placing of markings
on highways;
(g) prescribing the books and records that shall be kept by persons
who operate vehicles used for transporting children or for
transporting adults who have developmental handicaps;
(h) requiring the retention of prescribed books and records within
vehicles and prescribing the information to be contained and the
entries to be recorded in the books or records.
(16) Scope of regulations — Any regulation made under subsection (15)
may be general or particular in its application.
(17) Penalty — Every person who contravenes subsection (11) or (12)
is guilty of an offence and on conviction is liable,
(a) far a first offence, to a fuze of not less than $400 and not more than
$2,000; and
(b) for each subsequent offence, to a fine of not less than $1,000 and
not more than $4,000 or to imprisonment for a term of not more
than six months, or to both.
(18) 77me limit for subsequent offence — An offence referred to in
subsection (17) committed more than five years after a previous
conviction for either of the offences referred to in subsection 07) is not
a subsequent offence for the purpose of clause (17)(b).
(19) Commencement — This section comes into force on a day to be
named by prodnrnadon of the Lieutenant Governor.
116. (1) Defrnifion — In this section, "school crossing guard" meats a
person sixteen years of age or older who is directing the movement of
children across a highway and who is,
(a) employed by a municipality; or
(b) employed by a corporation under contract with a municipality to
provide the services of a school crossing guard.
(2) School crossing guard shall display sign — A school crossing guard
about to direct children across a highway with a speed limit not in excess
of 60 kilometres per hour shall, prior to entering the roadway, display
a school crossing stop sign in an upright position so that it is visible to
vehicular traffic approaching from each direction.
(3) Vehicles approaching sign - Where a school crossing stop sign is
displayed as provided in subsection (2), the driver of any vehicle or street
car approaching the stop sign shall stop before reaching the crossing.
(4) Display of school crossing stop sign — A school crossing guard shall
not display on a highway a school crossing stop sign under any
circumstances other than those set out in subsection (2).
KrE
Highway Traffic Act
Remnued use (5) ldem — No person other than a school crossing guard shall display
of sign on a highway a school crossing stop sign.
o. Rea. 615 (6) Regulations — The Lieutenant Goveretor in Council may snake
see. 11, tz regulations prescribing the type, design and specifrcatiorts of school
crossing stop signs.
177. Soliciting rides, etc., prohibited — No person, while on the
roadway, shall,
(a) solicit a ride from the driver of a motor vehicle other than a public
*'
passenger conveyance; or
(b) stop or attempt to stop a motor vehicle for the purpose of selling
or offering to sell any commodity or service to the driver or any
other person in the motor vehicle.
178. (1) Motor assisted bicycle riders, etc., clinging to vehicles — A
person riding upon a motor assisted bicycle, a bicycle, a coaster, roller
skates, skis, a toboggan, a sled or a toy vehicle shall not allots► it, them,
himself or herself to a vehicle or street car on a roadway.
(2) Person on bicycle — No person riding on for
carrying one person only shall carry another person �ed�g�d
(3) Person on motor assisted bky+de — N person driving a motor
r
assisted bicycle shall carry any other person thereon.
(4) Persons clinging to vehicles — No person shall attach himself or
of a vehicle or street tsar on a roadway for the
} ;
herself to the outside
purpose of being drawn along the roadway.
179. (1) Duties of pedesoiax when walking along highway — Where
'-
sidewalks are not provided on a highway, a pedestrian walking
highway shall walk on the left sick thereof facing oncoming traffic and,
when walking along the roadway, shall walk as close to the left edge
i
thereof as possible.'''
P'r
(2) Ldem — Subsection (1) does not apply to a pedestrian walking a
{
sxeCeloa
bicycle in circumstances where crossing to the left side of the highway
6
would be unsafe.
fir,
180. Littering highway prohibited — Every person who throws or
deposits or causes to be deposited any glass, nails, tacks Of sttraps of
metal or any rubbish, refuse, waste or litter upon, along or adjacent to
a highway, except in receptacles provided for the purpose, is guilty of
the offence of littering the highway.
181. Deposit of snow on r»ad way — No person shall deposit stow or ice
on a roadway without permission in writing so to do from the Ministry
or the road authority responsible for the maintenance of the road.
o. Rea. 606 182. (1) Signs and workings — The Lieutenant Governor in Council
o. �; � may make regulations providing for the erection of signs and the placing
of markings on any highway or any type or class thereof, and pmcribing
the types of the signs and markings and the location on the highway of
each type of sign and marking and prohibiting the use or erection of any
sign or type of sign that is not prescribed.
(2) Signs to be obeyed — Every driver or operator of a vehicle or street
car shall obey the instructions or directions indicated on any sign so
erected.
151
1 01:4 agn
Dept. Report No.
To: Committee of the Whole
Prepared By:
RC2007-29
Shawn Binns
Subject:
Department:
Council
North Simcoe ATV Club
Recreation and Community
request to for By-Law to
Services
C. of W.
permit ATV use on specific
Date:
Municipal Roads
December 19, 2007
R.M. File #:
Motion #
Date:
Roll #:
In macy*=
Council has received a request from Mr. Jim McKever, President of the North Simcoe ATV Club, a
local chapter of the Ontario Federation of All-Terrain Vehicle Clubs to pass a By-Law permitting use
of All Terrain Vehicles on the following municipal roads:
- The unopened section of 30131 Side Road;
- Bass Lake Side Road east of Line 3 (approximately 297m);
- Line 3 North of Bass Lake Side Road (approximately 975m);
- The unopened section of Line 2 North from Bidwell Road to Horseshoe Valley Road; and
- Line 2 North from Bidwell Road South approximately 1.5krn to County Forest.
The request for municipal road use is to form a trail network linking the Drury, North and South Barr
Tracts of Simcoe County Forests. The request and map are attached for reference (Attachment "A")
Council has received two previous requests from the Ontario Federation of All Terrain Vehicle Clubs
staff reports, PW2004-06 and RC2007-05 were prepared and presented to Council. Both requests
were denied, the motion passed by Council at the Committee of the Whole meeting on April 18th,
2007 indicated that the request would be reviewed upon such time as a maintained trail system,
permit system and usage agreements are established.
Consultations with surrounding municipalities, the County of Simcoe, the Ministry of Health
Promotion, Oro-Medonte residents, the North Simcoe ATV Club, Mr. Jerry Ball, Public Works
Superintendent for the Township and the Township's Solicitor, as well as a review of relevant
legislation and trends form the basis of this report.
k
11
ANALYSIS: 11
Review of Legislation:
Sections 11 and 27 of the Municipal Act, provides the authority to pass By-Laws with respect to
highways within its juristiction.
Off Road Vehicles Act — Generally governs Off-Road Vehicles including All Terrain Vehicles (ATVs)
when they are operating off road.
Highway Traffic Act— Generally governs the on-road usage of Off Road Vehicles including All
Terrain Vehicles (ATV's).
• Regulation 316103 — Defines and regulated use of All-Terrain Vehicles (ATV's)
Section 191.8 — enables municipalities to create By-Laws permitting and regulating the use All
Terrain Vehicles on certain highways within the jurisdiction of the Municipality. By-Laws can
control:
Part or parts of highways for use
Operating periods or hours of operation
Speed limits lower than that of Ontario Regulation 316103
Note: Some exceptions do apply, however they generally do not apply to recreational use.
Simcoe County Forest Recreational Use Policy
Enacted by Simcoe County Council in 2006 to regulate recreational use of County Forests. The
policy permits the use of ATV's in certain tracts of County Forest under the following conditions:
1. Use agreements are in place
2. Only on designated trails
3. A valid trail permit
Use is permitted in Drury, North and South Barr tracts of Simcoe Forests. The County of Simcoe is
still currently working with designated trails for permitted ATV use.
North Simcoe ATV Club, and the Ontario Federation of All Terrain Vehicle Clubs
It is the intent of the Ontario Federation of All Terrain Vehicle Clubs to form a provincial trail network
using a permit system similar to that of the Ontario Federation of Snowmobile Clubs. The club
provides education, stewardship, regulation, signage, maintenance and wardening of trails. The
Ontario Federation of All Terrain Vehicle Clubs does maintain insurance which names land use
partners as additional insured for five million dollars in coverage per occurrence. The Ontario
Federation of All Terrain Vehicle Clubs promotes the safe and responsible use of All Terrain
Vehicles. The North Simcoe ATV Club continues to grow as an organization; use agreements are
now in place with the County of Simcoe for ATV use in County Forests as set forth in Recreational
Use Policy, 2006. The North Simcoe ATV Club is currently working with surrounding municipalities
and private land owners to establish a trail network.
Review of other local Municipalities
Municipalities within the County of Simcoe were reviewed to determine whether or not a By-Law has
been established permitting the use of All-Terrain Vehicles on Municipal Roads. The following is a
summary of municipalities that have or are considering such a By-Law:
The Town of Innisfil has established a By-Law in 2005 permitting use of All Terrain Vehicles on
Municipal Roads restricting the hours of operation from 6:00am to 1 1:00pm. Enforcement is
conducted by the South Simcoe Police detachment. The Township of Innisfil Works Department
report concerns over maintenance and liability and reports incurring expenses of approximately
$60,000 borne by the municipality for the installation of approximately four hundred (400) signs and
posts.
The Township Ramara has just recently approved a By-Law permitting ATV use on all roads. Hours
of Operation are restricted to 6:00am to 1 0:00pm. The By-Law is enforced by the Ontario Provincial
Police and the Township By-Law officer.
Township of Springwater — The Township of Springwater has been reviewing motorized use and
use of ATV's for several years. The Township established a motorized use working group to try to
resolve issues occurring on municipal road allowances. The Township of Springwater is currently
conducting a "Trails Master Plan" that will provide recommendations on the use of All Terrain
Vehicles.
Nottawasaga Valley Conservation Authority- Correspondence was received by Council in 2004
and is attached for consideration "Attachment B"
Trends relating to ATV use
• The number and popularity of motorized recreational vehicles in Ontario is increasing rapidly;
which adds pressure and competition for access to public spaces. The number of ATV's are
expected to grow by about 6% a year. There are approximately 850,000 owned in Canada,
and outsell Snowmobiles at a ratio of 4:1. By the year 2010 it is estimated that there will be
Three Hundred and Eighty-Eight Thousand (388,000) ATV's in Ontario.
• Ontario has limited ATV specific trail facilities, and the lack of dedicated trails has led to
widespread use and abuse of other lands including municipal roads, road allowances and
private property.
• ATV's like snowmobiles have a significant economic contribution. In 2005, approximately
seven-hundred and forty million ($740,000,000) dollars was derived from direct and indirect
sale and use of ATV's.
• The number of injuries and fatalities resulting from ATV use is increasing steadily; in 2007 the
number of fatalities has nearly doubled in the first 10 months of the year in 2007 to 23 from 12
in the same period in 2006. ATV related activities are now the third-most common cause of
severe injuries next to cycling and snowmobiling.
• The Ministry of Health Promotion is currently conducting a legislative review of over 30 pieces
of legislation affecting the use off road vehicle on trails. The report is expected to be released
in January of 2008.
-The report will provide recommendations for provincial policy relating to Off-Road Vehicles
including ATV's and may include changes to provincial legislation.
Public Input 6th To solicit public input, a public information session was held on December 6 as part of the
Recreation Technical Support Group.
Notices were:
• Sent to all residents within approximately a 3km radius of the proposed area
• Posted on Township Website
• Placed in the North Simcoe News
A number of written responses were received and are attached for Council's consideration
(Attachment "C")
-3-
Approximately 50 people attended the Public Information Session on December 6t", 2007. There
were residents both in support of request and other residents opposed. Residents in support felt as
though the legislation is inconsistent in that Snowmobiles are permitted to legally utilize roads, while
All-Terrain Vehicles are not, and that equal consideration should be given.
Considerations
The Township of Springwater has not approved ATV use on road allowances. All ATV's accessing
the designated trails within the Drury, North and South Barr Tracts of County Forest in Oro-Medonte
would need to be carried on a trailer and parked, with the exception of residents in Horseshoe Valley
and Bidwell Estates and residences bordering the roads requested. There are no designated parking
areas to address this situation, which will result in parking on municipal roads which would cause a
safety concern.
Having a loop trail system within a limited area, as requested, would result in large amounts of ATV
use within a confined space. This would increase damage to roads and shoulders, increase noise
levels and cause a significant safety concern on unopened road allowances. The environmental
impact within the County Forest would also increase.
Speed Restrictions and Hours of Use could help address safety concerns; however the enforcement
of the By-Law would be an issue. The sole means of enforcement would be through the Ontario
Provincial Police for provincial offences. The Ontario Provincial Police do not enforce Municipal By-
Laws. Under common law rule against municipal discrimination and subsection 8 (4) of the Municipal
Act a By-Law could not limit the use of Highways under municipal authority or parts thereof to only
ATV use by members of the North Simcoe ATV Club.
The North Simcoe ATV Club has not yet explored alternative options such as access through private
lands, to minimize the amount of roads required.
The request from the North Simcoe ATV identifies the request for use of Line 2 North as well as Bass
Lake Side Road and Line 3 North, only one of these roads is required to link to the County Forest.
In the event a By-Law is enacted there will be a need for signage, which could be a significant
expense.
A By-Law to permit ATV use on Municipal Roads would also lead to increased maintenance,
potential damage to private property i.e. driveways, and could lead to drainage issues.
Recreation Technical Support Group Input
At the December 13, 2007 meeting of the Recreation Technical Support Group, motion RTS071213-
03 pas passed in concurrence with the staff recommendation outlined in this report.
Conclusions
With the increase in ATV use, the lack of dedicated trails, the unregulated widespread use and abuse
of ATV's will continue to grow on municipal and private property. There is a need to work in
cooperation with the North Simcoe ATV Club to ensure safe, legal and responsible use of All Terrain
Vehicles.
There is a need to communicate and coordinate with the North Simcoe ATV Club, the County of
Simcoe and surrounding municipalities to establish a network of trails that is regional in scope. This
would not limit use to a small area, as is the case with the request. Parking also needs to be
addressed to ensure safety of the roads and to minimize negative impacts on road maintenance.
-4-
There are many concerns from residents regarding safety on the proposed roads, as well as the
potential increase in ATV use should a By-Law be enacted. There were also many concerns
regarding the negative effects to the environment, and the County Forest, although it is not directly
related to the request, indirectly it could lead to increased use, which as mentioned previously could
have negative effects if in a segregated area. Another concern echoed by residents was that should
this request be granted, that this will lead to other ATV use on additional roads and areas.
While a number of concerns were received, a number of residents are ATV owners who are
supportive of a By-Law permitting road use to access the trails. Several concerns were also raised to
access Lake Simcoe for Ice Fishing.
A consistent approach needs to be taken between municipalities or at the provincial level to address
the use of All Terrain Vehicles and the associated conflicts. If a sustainable regional motorized trail
network is to be realized. The North Simcoe ATV Club also needs to continue to educate the public
and work with private landowners for land use agreements in order to minimize the need for road
use.
In reviewing OFATV literature, considering the relevant legislation relating to All Terrain Vehicles, the
advantages and disadvantages towards the operation of ATV's on municipal road allowances, the
increased maintenance of road shoulders and boulevards, possible damage to private property,
analyzing potential risks to the municipality, enforcement responsibilities, and the public input
received, and recommendation by the Recreation Technical Support Group, it is recommended that a
By-Law to grant the use of ATV's on Township road allowance not be considered, at this time.
RECOMMENDATIONS
1. THAT Report No. RC2007-29 be received and adopted.
2. THAT the North Simcoe ATV Club be encouraged to explore opportunities for land use
agreements with private landowners minimizing the need for access to municipal roads.
3. THAT Staff continue to work with North Simcoe ATV Club, the County of Simcoe, surrounding
municipalities and residents to address risk management issues, parking in the development of a
regional ATV trail.
4. THAT Council denies, at this time, the request of the North Simcoe ATV Club to permit ATV use
on Municipal Road Allowances.
5. THAT the North Simcoe ATV Club be notified Council's decision.
Respectfully submitted,
Shawn Binh—s--
Manager of Recreation and Community Services
C.A.O. Comments: Date:
C.A.O. –i — Dept. Head
M
October 25, 2007
The Cornnrntinn of The Tnwnehin of nro MPrinntP
148 Line 7 South
Box 10n, Oro
Ontario LOL 2X0
Dear Members of Council:
REtE�� �
00)5f��
OHO`MEbONTE '
—To "SHIP
NSHIP
The North Simcoe ATV Club has now received permission from The County of Simcoe to put trails through some
of the County Forests. Please find attached a copy of the Land Use Agreement.
The North Barr, South Barr, and Drury Tracts are the ones we are starting with in Oro Medonte Township and
we are requesting road use to join these trails together.
The roads we are asking for to start with are:
-The unopened part of 30/31 Side Road.
-Bass Lake Side Road between the 3'" Une approximately 297 m.
-3`d Line North of Bass Lake Side Road approximately 975 m.
-The unopened part of the 2"4 Line from Bidwell Road to Horseshoe Valley Road.
-The open part of the 2"d Une from Bidwell Road South approximately 1.5 km to the County Forest.
I have attached a map of the trails with the roads highlighted.
Sincerely,
Jim McKever, President
North Simcoe ATV Club
www.nsatv.org, 705- 794 -0496
VI NSAG�
Dear Ms. Zieleniewski:
Member
Municipalities
RE: USE OF 'S ON SIGNIFICANT LANDS WITHIN THE NVCA
0" t
WATERSHED
Adpla- Tosorontio
Z�
1,,1.111,
Further to Byron Wesson's letter of July 9, 2004, at the NVCA Full Authority
.i
n1
August 24, 2004
Th'
rRECEIVED
Rmfiford- \-ves, C' illw1huo
Township of Oro-Medonte
AUG 3 12004
Chris Carrier, Chair
Jennifer Zieleniewski, CAO
ORO- MEGONTE
C011in�<1xd
148 Line 7 South
r_ssa
Fred Nix, Vice -Chair
Oro On
TOWNSHIP
Wayne R. Wilson, C.A.O.
LOL 2X0
Member of
c-r-*4*
Conservation
ONTARIO
Conserving our Hea lthy Waters
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation
John Hix Conservation Administration Centre Tiffin Conservation Area 8195 Concession Line 8 Utopia, On LOM 1 TO
Telephone: 705.424.1479 Fax: 705.4242115 Web: www.nvca.on.ca Email: admin@nvca.on.ca
Dear Ms. Zieleniewski:
Member
Municipalities
RE: USE OF 'S ON SIGNIFICANT LANDS WITHIN THE NVCA
WATERSHED
Adpla- Tosorontio
1,,1.111,
Further to Byron Wesson's letter of July 9, 2004, at the NVCA Full Authority
Meeting of August 13"' the Board endorsed the following resolution:
Th'
MOVED BY: Randolph lanniruberto SECONDED BY: Gretta Gill
Rmfiford- \-ves, C' illw1huo
WHEREAS: Staff have reported current and future environmental damages
associated with All Terrain Vehicle (IVW use on the significant lands within our
rlCc'll1'If' \V
watershed; and,
C011in�<1xd
r_ssa
WHEREAS: There is minimum all around enforcement efforts available to
control their use on private, provincial, municipal and NVCA lands;
In,,isil�
BE IT RESOLVED THAT: The NVCA Full Authority recommend to their
respective municipalities that legal ATV travel not be permitted on their
municipal roadways.
r,11 „ur
The NVCA would sincerely appreciate your support and receiving your
recommended action /comments.
If you, or any member of your staff, would like further clarification or information on
this, please contact Byron Wesson, Director of Land Management & Stewardship
Services, ext. 224.
Yours tr
Watershed
Counties
Wayne R. Wilson, B.Sc.
CAO /Secretary- Treasurer
c: NVCA Chair, Chris Carrier
Full Authority
Byron Wesson
Member of
c-r-*4*
Conservation
ONTARIO
Conserving our Hea lthy Waters
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation
John Hix Conservation Administration Centre Tiffin Conservation Area 8195 Concession Line 8 Utopia, On LOM 1 TO
Telephone: 705.424.1479 Fax: 705.4242115 Web: www.nvca.on.ca Email: admin@nvca.on.ca
THE CORPORATION OF THE ;`• "1)
148 Line 7 S.. box 100
TO t r N eS If) Oro, O 705) 87- 2X 1
Phone 1705) 487 -2171
OF / Fax f 705) 487 -0133
www. oro- medonte.<a
NOTICE OF PUBLIC INFORMATION SESSION
REGARDING: Request for By -Law to permit
Ali- Terrain Vehicle (ATV) Use on Municipal Roads
TAKE NOTICE that the Council of the Township of Oro - Medonte has received a
request from the North Simcoe ATV Club to pass a By -Law to authorize ATV use
on the following roads to form a trail network linking the North Barr, South Barr
and Drury tracts of Simcoe County Forest:
- The unopened section of 30/31 Side Road;
- Bass Lake Side Road east of Line 3 (approximately 297m);
- Line 3 North of Bass Lake Side Road (approximately 975m);
- The unopened section of Line 2 North from Bidwell Road to Horseshoe
Valley Road; and
- Line 2 North from Bidwell Road South approximately 1.5km to County
Forest.
The purpose of the Public Information Session is to:
1) Provide information on the County of Simcoe Forests Recreation Use
Policy;
2) Provide information on the North Simcoe ATV Club and the request for
municipal road access;
3) To obtain public input that will be included into a staff report for Council's
consideration at the Committee of the Whole meeting of December 19,
2007 commencing at 9:00 a.m.
The Public Information Session will be held in conjunction with the
Recreation Technical Support Group on December 6, 2007 at 7:00 p.m. at
the Township of Oro - Medonte Administration Office (148 Line 7 South).
Written submissions on the above noted matter will be accepted until 4:30 p.m.
on December 11'h, 2007.
Further information can be obtained by contacting:
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
487 -2171
sbinns @ oro- medonte.ca
Page 1 of 1
Binns, Shawn
From: Keith Walker
Sent: Friday, December 07, 2007 12:11 PM
To: Binns, Shawn
Cc: Coutanche, Mel
Subject: ATV permission
I tried to make it to the meeting yesterday but got delayed
My concern is not with ATV's but with snowmobiles. The local snowmobile club trails in the Horseshoe area are
on or near Line 5 North. When I moved here I was told that snowmobiles could use the local roads to access
snowmobile trails. Have they been granted permission similar to what the ATVs are requesting? I note that
Simcoe County Forests are also available to snowmobilers. Do snowmobilers have access on local roads to
county forests?
Too often, snowmobiles are lumped with ATVs regarding noise and trespassing issues. ATVs seem to be going
through the same growing pains that snowmobiling was involved with thirty years ago. Organized trails and land
permission from land owners have gone a long way to allowing the sports to be enjoyed without trespassing. But
both ATVs and snowmobilers have to get to the trails and the parking of trailers on roads can be dangerous. The
unfortunate issue is that the two sports have trouble co- existing. Snowmobile clubs get land use permission
during the winter when farming activity is minimized. ATVs illegally use snowmobile trails and often land use
permission is withdrawn for snowmobiles as a result of ATV use. So if they have their own trails, maybe they will
keep to them.
Snowmobiling, and I assume ATVing contributes many dollars to the local economy. This area is a Mecca for
snowmobiling because of the amount of snow. Indeed the OFSC offices are in Barrie.
The local homeowners association attempts to speak for everyone but they do not represent all views. The
conundrum is that the same association moves to block trailers parked in driveways because of the covenants
made at the time of purchase. I own a covered trailer which unfortunately will not fit in my garage. So I cannot
leave it in the driveway to have it available to transport snowmobiles to the nearby trails. If I cannot use the
roads, I am caught between a rock and a hard place. Incidentally, my covered trailer looks better and is smaller
than some of the automobiles and pickup trucks which park in driveways so it is really ridiculous that it cannot be
parked in my driveway but unfortunately the covenant lumps trailers as a single group. One of my snowmobiles is
4 -cycle so it is as quiet as an automobile engine. Noise is a big complaint, but snowmobiles and ATVs are much
quieter than the motorcycles which speed up and down Line 3 North in the non - winter months. I live on
Landscape Drive and can access trails by Line 3 North and Bass Lake Road. If I cannot now use these roads,
how do I go about getting a by -law to allow it?
_ \\ Q-..e-
To: Council of the Tcnvnship of Oro- Medonte
Subject: Proposed BY-Law to permit ATV use on Municipal Roads
Date: December 6, ?007
I live on Line Two of Oro at the southern end of the proposed ATV road use. The trail
also goes through the Simcoe County Forest along my northern and eastern property
boundary.
Although ATVs damage forest trails, their use is allowed in Simcoe County Forests and 1
have no objection to hat. However, I have a number of concerns with the proposed By-
Law authorizing AT', use on this portion of Line 2 open to car traffic as well as the
portion of Bass Lake Side Road and Line 3 open to car traffic.
Since the Bidwell Road has been paved between Lines I and 2 and Bass Lake Side Road
has been paved between Lines 2 and 3 we can expect more traffic on Line 2. The amount
of traffic and speed can only be expected to increase again once Line 2 has been paved
which I understand is in the plans. There are 8 houses on Line 2 in tie stretch that is
proposed to be opened to ATV use which would have to bear the brunt of the pollution,
noise, road wear and inconvenience. The junction of Line 2 and the Hass Lake Side Road
is also dangerous because of the short, steep hill on Line 2 at that coi ner. This makes for
very limited visibility in both north and south directions and council should expect
accidents there if ATVs are on the road. Whether they are going slower than cars or at
the 80 kmph speed limit they are a hazard. ATV access to Line 2 is also not needed to
link the separate tracts of Simcoe County Forest. For all these reasons Council should
not allow ATV use on Line 2 south of the Bidwell Road.
The trail network can still link the North Barr, South Barr and Drw / tracts of the Simcoe
County Forest if only the Bass Lake Side Road and Line 3 are opeu A to ATV traffic as
proposed. However, even there Council should be cautious. Altho gh the number of
houses along that stretch is limited to one, there is considerable tral is in all seasons
leading to and from the Horseshoe area. The road has a number of turves and visibility is
limited.
I would therefore suggest to Council that ATVs not be allowed on ny of these roads
open to car traffic. The second best option is to allow ATV road u: -� only on Line 3 and
Bass Lake Side Road as proposed as well as on the unopened porti< lts of Line 2 and the
30/31 Side Road but with a Sunset Clause limiting ATV use to one ear with a review by
Council to follow with input from the community.
Sincerely
Guenther Wellnhofer
CI,,:S
Page I of 1
Binns, Shawn
From: keith keindel
Sent: Thursday, December 06, 2007 12:04 PM
To: Binns, Shawn
Dear Sir
I am a Horseshoe Valley resident and am writing to express my support for the request from North
Simcoe ATV club to use the local roads. The use of ATV's and snowmobiles in the area is good for
family recreation as well as an economic boost.
Thank you for your consideration
Keith Keindel
Page I of I
Banns, Shawn
From: David Steel
Sent: Wednesday, December 05, 2007 1:48 PM
To: Binns, Shawn
Subject: ATV's
Mr. Shawn Binns
Manager of Recreation and Community Services
Township of Oro- Medomte
Re. use of municipal roads by all terain vehicles
It is our opinion that ATV's have no place on municipal roads.
Of particular concern is line 3. The sight lines there are short,
and the slope significant. Use of this road by ATVs is a recipe for tragedy.
HO HO HO, if you've been nice this year, email Santa! Visit asksanta.ca to learn more!
Pages 11a -14 and 11a -15
Contain Confidential
Correspondence,
Distributed under separate cover
N�J� 7 1 uu�11
i3
Luc and Monique Voorn
Tuesday, November 20, 2007
Attention: Shawn Binns, Mangier of Recreation and Community Services
Re: Request for By -Law to permit All- Terrain Vehicle Use on Municipal Roads
I am writing in reply to the application for further ATV use in our region. I was quite
surprised by the map enclosed detailing how ATV use may be permitted so close to
residential areas.
While our home backs onto Line One North, we have (begrudgingly) expected to have
some ATV traffic using this unassumed road. It has been frustrating watching large
groups of noisy riders accessing the road for recreational use. Some riders are obviously
organized groups as riders have been passing above us dressed in common blue, black,
and white protective clothing.
Both my wife and I are not ATV users (nor are we ski -doo users) and are absolutely not
in favour of their further expansion in our region. The map provided on the back on the
notification letter leads us to believe that riders already have an established trail system
for use and are now requesting further road access. We enjoy the natural beauty of our
region and have no need to cruise through the region on motorized vehicles. We would
be surprised that ATV use could be allowed to expand after hearing on the local
Canadian Broadcasting Corporation radio station that regions neighbouring Lake Huron
are looking towards limiting ATV's as a result of the degradation of dune and local forest
habitats.
The map demonstrated that the ATV trail system will pass within a mere hundred meters
of our home and of our neighbour's homes and properties. This is utterly unacceptable.
Even the local ski -doo trail system has provided local residents with enough courtesy to
keep to Line 2 North for the link to the Ontario trail network.
I will wait to hear of further developments in this process.
Sincerely,
ga-11
Luc Voorn.
Cc: Sandy Agnew, Councillor, Ward 3
Harry Hughes, Mayor
Monique Voorn.
December 3, 2007
To Mayor and Council of the Township of Oro - Medonte
Regarding the proposed by -law that would authorize ATV use of certain municipal
roads.
We wish to register our opposition to this by -law for the following reasons. Although
we do not live on the roads mentioned in the proposal, we feel it would set a dangerous
precedent for the future, opening up other areas to the ATVs and related machines in the
coming years.
We live on the 5h Line north of Horseshoe Valley Road and are already faced with ATV,
snowmobile and dirt bike traffic. The first concern is safety as there has already been
within the last 2 years a snowmobile fatality and a serious ATV accident on this road. As
well everyone living here has had a near miss with either snowmachines or ATVs. We
take our lives in our hands when attempting to turn out of our driveways in the winter as
the skidoos race along at top speeds, mindless of the driveways hidden by snowbanks,
hills or curves in the road. We cannot walk or run on the road on weekends due to the risk
posed by the machines, and of course they rarely stick to the speed limit, but instead get
their kicks by going flat out along here. In the summer the ATVs and dirt bikes also pose
a hazard at times. In fact there is a weekend in May every year recently that sees this area
part of a route used in a dirt bike race. The dust, with its accompanying reduced visibility,
and the noise is horrendous! Every 2 -4 minutes the days of the race has a motorcycle
whizzing by. I did not intend to live on a race track.
Our other concerns are with the noise and smell created by the machines, which
obviously impacts on the enjoyment of our property to which we are entitled. We live
here for the peace and quiet and natural surroundings and feel privileged to do so and
hope to maintain it as such.
In this day and age of environmental awareness we should be encouraging activities that
do not produce polluting emissions or tear up the flora and disturb the forest inhabitants
and their habitat. We are amazed and disappointed that the Township and County
Councils continue time and again to bow to the pressure of groups who wish to use our
wonderful trails for machines, be it ATVs, snowmobiles or Hummers, thereby ignoring
the wishes of local residents who wish to pursue more natural activities such as hiking,
running, snowshoeing, horseback riding, cycling, nordic skiing. Why must the aggressive
few spoil things for the quiet many?
Please, do not be swayed by the lure of potential tourist dollars, but support and
protect the wishes and rights of your tax paying constituents who voted you into
office and have put their trust in you to do the right thing. Keep Oro - Medonte and
Simcoe County a green, peaceful, environmentally friendly place to live.
Ron and Elizabeth Dunn
Page I of I
Binns, Shawn
From: Jane Briscoe
Sent: Monday, December 03, 2007 1:30 PM
To: Binns, Shawn; Hughes, Harry; Coutanche, Mel; Agnew, Sandy
Subject: ATVs on our roads
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
487 -2171
sbinns @ oro- medonte. ca
Re: Authorized use of ATVs on our roads; December 11 meeting requesting a by -law by the ATV club.
I understand that my road is not mentioned but I fear it's only a matter of time. It has been opened up to
snowmobiles, encouraging them even. The noise and the smell of polluted air notwithstanding, safety
for walkers and runners is a big issue as the snowmobilers (and ATVers) drive in droves too often at
high speeds. I've accepted this but do not want the other seasons spoiled with these noisy vehicles using
our roads as their private trails. We live in the country and deal with the effort that this takes in order to
have a quiet, peaceful life.
I believe if people want to own ATVs they should drive them on their own private properties, not in
public areas. Mine is a dirt road and the speed limit of 80 kph is also an issue. Cars and trucks are
legally allowed to drive at that speed, spraying stones onto anyone in their paths.
It's important to keep pockets of our province safe and desirable for those who pursue natural sports
such as hiking, skiing, snowshoeing, walking, horseback riding, bicycling, bird watching, and so on. Oro
Medonte is known as one of those much sought -after areas. Why are you considering contaminating this
with unwieldy, noisy, air polluting machines? Unfortunately, we, who pay the taxes in this community,
can be outnumbered by those coming in from the city on a "day pass ".
So this is my submission requesting that ATVs not be allowed to pollute our roads. I would also like to
see the speed limit reduced to 60 kph for cars and trucks on dirt roads, with the corresponding lower
speed for snowmobiles and ATVs.
Jane Briscoe
v.. P 1
Binns, Shawn
(2,9
Page I of I
From: Mel Coutanche [ mel.coutanche@oro- medonte.cal
Sent: Thursday, November 29, 2007 10:43 PM
To: WALTER DICKIE
Cc: Hough, Ralph; Coutanche, Mel; Evans, Dwight; Hughes, Harry; Crawford, John; Agnew, Sandy;
Allison, Terry; Binns, Shawn; Dunn, Robin; Ball, Jerry; Irwin, Doug
Subject: Re: ATVs on Township Roads
Thanks for the input Walter.
FYI - there is an Public lnjormadon Session at the Township Chambers on Thursday, Dec 6, 2007 - at 7:00. There are three
presentations/deputations:
I. Simcoe County personnel re ATVs in County forests.
2. Shawn Binns, Oro - Medonte Director of Recreation & Community Services re policing issues and groundrules for the
Deputation(s) and Q & A following the Deputation(s).
3. Deputation(s) from the NSATV (North Simcoe ATV) Club re the request to the Township for "road use" on several
Township roads, so that the ATVs can use these Township roads to connect with several sections of the Simcoe County
Forests.
Public members of the Oro - Medonte Recreation Technical Support Group will attend and will be making recommendations
to Council (later) based on this and other related input.
Mel Coutanche
- - - -- Original Message - - - --
From: WALTER DICKIE
To: mel.coutanche @oro- medonte.ca
Sent: Thursday, November 29, 2007 4:40 PM
Subject: ATVs on Township Roads
I am opposed to any by -law allowing unlicenced motorized vehicles (execept farm vehicles) on
township roads. Currently many ATVs are operated on Township roads by young unlicensed
drivers... some as young as 8 years old. One organization cannot control ALL users.
The recent fatal tradgey of an underage unlicenced driver should be a enough of a wake up call.
ATVs are the single largest menace to the erosion of soil and destruction of plant life in rural lands
and forests. It was a grave mistake for the Provincial Government and Simcoe County to allow their
use in public forests.
Please do not encourage the destruction of our forest and environmentally protected lands by passing
a by -law allowing ATVs on Township roads.
Walt Dickie
`\ \.
Dear Mr. Binns,
As I will be out of the country on December 6, 1 am writing concerning the
request from North Simcoe ATV Club to form a trail network using public roads.
I have serious concerns regarding ATVs on public roads and their impact on the
environment, both around and on Simcoe County Forest property. The roads to
be opened to ATV traffic are currently used by cyclists, hikers and walkers.
Public safety is of concern when ATVs will also be using the road shoulders. I
understand that licences are required when ATVs are not on private property and
that drivers must be 16 years of age. However licences and age restrictions are
not applied when ATVs use private property. Policing licences and the age of
drivers is not a viable job for our limited police force and I have concerns about
young and /or unlicensed drivers being on our roads even if only for short
distances.
The noise of the ATV is a further concern for those of us who have moved to
area to enjoy a rural, peaceful and quiet setting.
I urge you and the Township of Oro Medonte not to grant the requested by -law.
Sincerely,
J. Shiells
Cc: Mayor Hughes, Deputy Mayor Hough, HVPOA President J. Sutherland,
Dwight Evans, John Crawford, Sandy Agnew, Terry Allison, Mel Coutanche
c-, _ i
Page I of 1
Binns, Shawn
From: Bill Wise
Sent: Sunday, November 25, 2007 10:36 AM
To: Binns, Shawn
Subject: Submission to the Public Information Session,Dec. 6 2007
My wife and I are definitely against a By -Law to authorize ATV use on Municipal roads. Since we will be out of the
country on December 6, 2007, we make our submission in writing.
Line 3 north of Bass Lake Side Road for approximately 975 m. covers a winding, hilly section with two blind
curves in addition to Line 3 being a busy traffic artery.
This along with ATV's creates a traffic hazard that is unacceptable for automobile and truck drivers and should
likewise be so for the ATV drivers. It is inevitable that some ATV's will be driven by young people not yet old
enough to attain a driver's licence.
This is an accident waiting to happen.
On Horseshoe Valley Road ATV's are separated from traffic for safety reasons.
Respectf ully submitted,
Lois Wise and Bill Wise
0 \cl - )
All- Terrain Vehicles on Municipal Roads
Binns, Shawn
From: Irwin, Doug
Sent: Friday, November 30, 2007 4:50 PM
To: Binns, Shawn
Subject: FW: All-Terrain Vehicles on Municipal Roads
Shawn,
For your report on ATVs.
Doug Irwin, Clerk
Township of Oro - Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
Telephone: (705) 487 -2171
Fax: (705) 487 -0133
e -mail: dirwin @oro - medonte.ca
From: Wonta, Will
Sent: Friday, November 30, 2007 4:42 PM
To: Irvin, Doug
Cc: Coutanche, Mel
Subject: All-Terrain Vehicles on Municipal Roads
Mr. J. Douglas Irwin,
Q I2
Page I of 1
Please ensure that our opinion on this matter is forwarded to Council and included in the staff report regarding
ATV's on Municipal roads.
We are aga_inet any proposal that would allow ATV's on municipal roads, unopened road allowances or in County
forrests.
Regards,
Will and Nicola Wonta
3 e, i,�
'. Page I of 1
Bjnna, Shawn
From: Mel Coutanche [mel.coutanche @oro- medonte.ca]
Sent: Wednesday, November 21, 2007 5:11 PM
To: Hough, Ralph; Coutanche, Mel; Evans, Dwight; Hughes, Harry; Crawford, John; Agnew, Sandy;
Allison, Terry; Binns, Shawn
Cc: Dunn, Robin; Ball, Jerry; Irwin, Doug
Subject: Fw: ATV's on Roads / McGinnis Nov 21 -07
FYI
Some strong input re ATV's on Township Road(s)
The McGinniss live on Chestut in Horseshoe Valley.
Mel
- - - -- Original Message - - - --
From: Murray McGinnis
To: met.coutan_che@oro- medonte.ca
Sent: Wednesday, November 21, 2007 10:48 AM
Subject: ATV's on Roads
Councillor Mel Coutanche,
We have just received the notice of an information session regarding the use of municipal roads by ATVs. We
want to protest in the strongest manner to the proposal to use Line 3 North of Bass lake Road. That stretch of
twisting, narrow road is already a challenge to negotiate safely - it is beyond belief that anyone would even
suggest adding a pack of ATVs to an already dangerous situation.
As our Ward Councillor, what are your views on this subject ??
Murray and Dawn McGinnis
(2, 1;4
Page 1 of I
Binns, Shawn
From:
Murray McGinnis
Sent:
Wednesday, December 05, 2007 7:58 AM
To:
Binns, Shawn
Cc:
Mel Coutanche
Subject: ATV's on Roads
We must sart by saying we are not totally against ATV use. However, to suggest they can be safely mixed in
with traffic on roads is not realistic. We believe they should be restricted to private property and organized riding
trails. We can also consider some use of unopened road allowances. The ATV Club loses all credibility when
they include in their request the use of 3rd Line North of Bass Lake Road. That stretch of narrow twisty road is
already a challenge to negotiate safely - it is beyond belief that anyone would suggest adding a pack of ATVs to
an already dangerous situation.
We want to register our protest in the stongest possible terms to the use of ATVs on our roads.
Murray and Dawn McGinnis
Binns, Shawn
From:
Rebecca Brown
Sent:
Tuesday, December 04, 2007 7:03 PM
To:
Binns, Shawn
Cc:
John Thornton
Subject:
ATVs
Dear Shawn,
i am a resident of Horseshoe Valley. I am unfortunately unable to attend the meeting but
I would like this opportunity to speak on the issue of ATVs. My family and I are
vehemently opposed to the ATVs
being allowed to be on the road, as well as in our Simcoe Forests.
They ruin the forest floor and pollute the trails. The forests are there to be enjoyed
peacefully, not to be used as a stomping ground for people who don't respect nature. One
can see the damage that the ATVs are responsible for on the side of the Horseshoe Valley
Road, right near the 3rd Concession. The tracks have created massive gullies and it has
torn away the earth from the hill.
To allow these machines on the roads would be a huge mistake. There are no proper seat
restraints and they would be very difficult to police.
It is the opinion of many people who live in the area that ATVs are a detriment to our
neighbourhood.
Rebecca Brown
t _1 C
Page I of I
Binns, Shawn
From: Cheryl Graham
Sent: Thursday, December 06, 2007 8:03 AM
To: Binns, Shawn
Subject: view -ATV's
Hello Shawn,
I just received the message via email. I am against this by -law for one main reason - safety for hikers. It does
not take a lot of common sense to realize that people walking (elderly people also, and chiidrenl)and ATV's don't
belong on the same trail. I'm sure I have seen other trails that go along horseshoe valley road that are specifically
for ATVs. Are they short on trails? If so, there is enough land around here to find or make other ones. I'm sure
most ATVers are safe drivers, but as in everything, there will be exceptions. Two people racing, seeing what the
ATV can do, etc. The fact is this will happen and we can now try to prevent injury or a fatality.
Please make our opinion known tonight. Thank you for representing us.
On another note, I attended a community meeting in Barrie several years ago. This was a pre - announced
meeting with a member of city council and the company that wanted to put in a sports dome on Grove St., right
behind our house on Douglas Drive. Notices had gone out to all the homes, and there were hundred's in the
area that would be affected, even just with the view. I gave a speech, with many reasons, but one of them was.
"isn't it in politics that one opinion voiced, counts for 1000 ", as most people have an opinion but don't or can't take
time to voice it? You see there are 15- people or so here tonight. We hired a babysitter so we could come to this
meeting. How many people are working, seniors who can't drive at night, people who can't get a babysitter etc.
We represent hundreds more that are not here ", (or something along those lines) The dome never came. I teach
piano from 8:30a.m.- 8:30p.m. and my husband will not get home from work much sooner than that. Hope the
meeting goes well. Sorry we can't be there.
}hnn4 vnll.
Page 1 of 2
Binns, Shawn
From: Binns, Shawn
Sent: Monday, November 26, 2007 4:00 PM
To: 'jeanbrennan'
Cc: Coutanche, Mel; judy.sutherland janes i; Ball, Jerry
Subject: RE: Request for By -Law re:ATV Use on Municipal Rds.
Attachments: ATV Laws.pdf; ATV LAWS2.pdf; ATVIaws3.pdf; ATVIaws4.pdf; ATVIaws5.pdf; ATV laws6.pdf;
ATV request letter COW.jpg; County Forest Recreation Policy Summary.pdf
Thank -you for your concerns and questions, I will do my best to provide some clarification:
1) The notice was provided with over two weeks notice and mailed directly to residents to ensure that all
have opportunity to provide input. The purpose of the meeting is twofold 1) to provide information to the
community on ATV use as many are not aware that ATV use is permitted in County Forests and 2) to
solicit input from residents on the request received from the NSATV club. The intent is not to pass a By-
Law immediately but to provide information to residents and seek input that will be included in a staff
report with recommendations presented for Council's consideration Law at the meeting on December
1 yin
2) The timelines are within normal practices to respond to requests and seek public input. The ATV's are
currently permitted to ride in certain tracts of the County Forest in particular the Drury and Barr tracts, the
ATV club is still in process of working with the County to establish the designated trails, I believe it is the
intent of the County to separate motorized from non - motorized uses. The issue faced by the County is
that they are managing large tracts of lands where use has been, until the passing of the Recreation Use
Policy un- regulated.
3) There are certainly concerns around liability and environmental impact, the County needed to regulate
the use as the forests as the unregulated use posed a great deal of liability. Environmental impact
concerns are addressed in the Recreation Use Policy. In relation to Municipal Roads and Road
allowances, We will be considering all aspects as it relates to municipal roads and preoperty and include
this in the report prepared for Council's consideration.
The County is responsible for the Management and use of the County Forests I have done my best to explain
your questions relating to the County Forests. Further questions on County Forests should be directed to Graeme
Davis — Forester for the County of Simcoe.
In regards to NSATV Club info you should direct your question to Jim McIver of the NSATV Club (his contact
information is attached on letter).
ATV use is governed by the Off Road Vehicles Act and the Highway Traffic Act. The passing of Bill 11 allowed for
the creation of Regulation #316/03, which in turn is an enabling legislation allowing counties and municipalities to
create By -Laws allowing legal road access for ATV's. I have included some ATV Law background for your
perusal.
I have also attached the summary of the County of Simcoe Recreation Use Policy (The entire policy is available
from the County of Simcoe Website) as well as the letter of request from the NSATV club.
Should you have any additional questions please do not hesitate to contact me,
In Recreation,
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
(705)487.2171
www.oro- medonte.ca
Page 2 of 2
Watch for the Recreation and Community Services Brochure December 6th. Available on-
line vvww.oro- medonte.ca
'Man does not cease to play because he grows old, Man grows old because he ceases to play" - GB Shaw
This e -mail. including any attachmenu sl, may he crmfidemial and is intended .solely for the attention and information of the named addressee e). If you are not the
intended recipient or have received Ihis message in error. please notify me immediately by ream a -nail and permanently delete the original Iransmisnion from your
computer, including any attachments), Any unauthorized distribution. disclosure or copying of this message and anachmem(s) by anyone other than the recipient is
strictly prohibited.
From:jeanbrennan
Sent: Monday, November 26, 2007 2:20 PM
To: Binns, Shawn
Cc: Coutanche, Mel; judy.suthedand janes
Subject: Fw: Request for By -Law re:ATV Use on Municipal Rds.
Hi Shawn:
Your notice states that 'further information can be obtained by contacting' you. So with that in mind I would like
some further information. I am not sure if this request for By Law re: ATV use will positively or negatively impact
my community.
Is it usual to have such short time lines for By -Law approval? This request is for year round permanent use and
comes at a time when many HVPOA members are away and/or are busy preparing for Christmas. Members of
HVPOA should have time to consider this request fully.
The request is very tight on time lines with a the meeting on Dec.6th., written submissions by Dec.11 th., and a
staff report to Council Dec 19th. Should this trail system be approved it could lead to a lot more traffic, on what
would become year round sanctioned trails.
Many private land owners no longer allow access to ATV's on their property. This is due to liability issues, erosion
and the lack of sustainability that such use creates. Are liability, erosion and sustainability a concern for the
Township /County? What if any measures are in place to deal with these issues?
Please send me a copy of the County of Simcoe Forests Recreration Use Policy. I would also like to know how
many members the North Simcoe ATV Club has and does it plan to expand and if so to how many members.
That's it for now
Thank you.
Jean Brennan
Page 1 of I
Binns, Shawn
From: Dave DiGenova
Sent: Wednesday, December 05, 2007 9:50 PM
To: Binns, Shawn
Subject: atv proposal to use public roads
Shawn
We will not be able to attend the meeting on this issue although we do not agree that ATV's should be allowed in the county
forests and more importantly on open county roads at all.
What happens when this sort of thing is allowed is that there is not much respect for public or private property by some of the
riders. Both ATV and snowmobilers. We and neighbors have witnessed it many times.
Even if allowed it would require "policing" and we know that in reality it would be virtually impossible to do this effectively.
Its not policed now for the snowmobile's so who would be able to convince anyone that it is possible for ATVs? There have
been serious accidents in our area regarding both a snowmobile fatality as well as ATV accidents involving injury.
The county roads are not playgrounds for this sort of thing.
It's too bad for the decent riders, but the numbers of snowmobile's that go by 2 and 3 abreast who do not obey any sense of
speed limit or sharing of the road is annoying and a safety issue. Also it's annoying that when I snowmobile goes by the
smell of exhaust lingers for quite some time after. You should have dozens go by your home at once, several times a day.
Now you want to allow this to happen in the summer as well.
Let alone when they make their pit stops in front of homes and leave garbage, from candy wrappers to beer bottles, as well as
"relieving" themselves with no respect for the homes or people close by.
Dave DiGenova
No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.503 / Virus Database: 269.16.14/1172 - Release Date: 12/5/2007 8:41 AM
From:
Catherine Fortune
Sent:
To:
Monday, December 10, 2007 10:31 AM
Binns, Shawn
Cc:
surmann @ sympatico.ca
Subject:
ATV Issue
Attachments: ATV Meeting at Oro.doc
ATV Meeting at
Oro.doc (22 KB)...
Dear Mr. Binns,
Please find attached the submission made by Uli Surmann, our street representative from
HVPOA. My husband, Donald McKay and I are in complete agreement with this document. We
moved to beautiful Oro - Medonte in 2004 from downtown Toronto and continue to relish the
peace and quiet in this area. We do not want to see this beauty disrupted by noise
Pollution and safety concerns.
Just a few weeks ago, my husband was driving on 3rd line and was almost hit by an ATV who
was racing along the roadway. We are definite in our feelings - we do not want ATVs to
have any permission to be on our roadways.
Please continue to keep us updated regarding this matter. Thank you for your time and
cooperation.
Sincerely,
Catherine Fortune
e O
Page I of I
Binns, Shawn
From: Ulrich Surmann
Sent: December Saturday,
To: Y 08, 2007 4:14 PM _
Binns, Shawn
Subject: Coutanche,
M"; Mel Coutanche
bject; Use of official roads by ATVs
Attachments: 007 12 Winter Wonderland 4.'
1.1P9 007 12 Winter Wonderland 307 1 ATV ter Wonderland 6.'
Development DOI.0g; ATVs & Landscapes Development 002.jpgg, 007 12 Winter Wonderland
Meeting at Oro.doc; ATVs &Landscapes
Dear Mr. Binns,
M
6 Ta me s e is nam Ul Surmann and my wife and I live in the
Cres.
Landscapes development on
We have attended the meeting
above attached document: last Thursday
of 2 min I ATV Meeting y ro �' �� PM and I have presented the
emphasis on the se say only and half l °f the would like to use this Opportunity, the
given time limit
Landscapes overview nd Presentation. I have also scaned he TV
to this ma' P, to demonstrate the closeness of the proposed
Line 3, major residential develo
pment as well as the future increase traffic fic o run
Our biggest f traffic on
99est concern is the safety
critical curved section t Line 3 °n the roads. I had
shows that the q North of Bass Lake Side mentioned already the
entering TVs will enter Line 3 already South of Bass but the
9 this through the uphill intersection travelling
proposal
turning North into the Line 3 Lake Side Road,
the curved section are curved section. Both these sintersections, o s well by
the mix, this will become ve now dreaded by many drivers. B as well as
very unsafe. Y adding q-tys into
Our next also very strong concern is the loss of the
Peace in this wonderful attached
do Pictures).
area All Horseshoe residents wonderful area
have
to get away From I dare say, without exception,
which is unavoidable there. Please let he b void an
traffic in this area; let us y towns and cities and the
keep this beautiful oasis. y unnecessary additional
Respectfully,
Uli and Barbara Surmann
ATV Meeting at Oro - Medonte 6 December, 2007
Uli Surmann,
My Reasons for being against granting ATVs to drive on official roads:
o Scope:
• If permission would be given for the present "To start with" permit,
soon, there will be more requests, to use more and more roads.
• Once permission is given, will it be very difficult to revoke in future?
• If Simcoe County has agreed to build trails through some of their
County Forests, they should see to it that they properly connect to
each other, without using official roads.
• Also the "Edgar Site" can easily be used as transfer land.
• Once permission would be granted, it would draw many more ATVs
from farther away to the area.
• Safety:
• Several portions of the proposed roads to be used are heavily
travelled and additional traffic will make them less safe.
• The next phases of the "Landscapes" Development will add over 500
houses to the development. The very next phase will have a
permanent road connection to Line 3 close to the proposed ATV traffic.
The additional traffic will not mix well with the ATVs.
• Future home owners will no doubt be complaining about noise & traffic.
• Lines 2 and 3, as well as on Bass Lake Side Road are used frequently
by bicycles, Joggers, hikers and dog walkers.
• The curved section of Line 3 North of Bass Lake Side Road does not
permit drivers to see far ahead, making many drivers insecure. More
and especially a more varied traffic will heighten this insecurity and
substantially decrease the safety.
• Practically, ATVs do not follow the same safety rules and procedures as
cars and motorcycles have to. ATV drivers in my own experience, often
show a severe lack of understanding of general rules and requirements
of safety (lacking attitude).
• ATVs often drive on muddy sections and will dirty the road (slippery).
• Peace:
• All of the residents in Horseshoe Valley moved here for the beauty of
the country as well as for its peacefulness
• Just go out at any time of the year and hike through the forest and
along the roads; you will be caught by the peacefulness and quietness
- and you will enjoy it and be happy that you are able to live here - - --
for how long ? ??
In Summary: The following are the risks.
• Containment of scope - also in future ? ??
• Many safety issues.
• Peace and quietness of the area.
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Binns, Shawn
From:
Sent: Sunday, December 09, 2007 11:20 PM
To: Binns, Shawn
Subject: North Simcoe ATV Club
Dear Mr. Binns;
As Owners of the Property on Bass Lake Rd. Con. 3 _I Josip and Ana Stanesic feel that
allowing North Simcoe ATV Club to use those roads for their Trail network will be a Big Safety
concern. We wittnessed Traffic on Bass Lake road getting heavier and heavier and it is better to
Prevent accidents before they happen ! ! .
Why you dont give them suggestion to join skidoo track in non_ populated area. Skidoo
in Winter and ATV in Summer months.
From: Josip and Ana Stanesic, Dated: December 9, 2007,
Ana Stanesic
(-I-ILL
.\ C' —: �O Page I of I
Binns, Shawn
From: Darryl Simpson
Sent: Sunday, December 09, 2007 6:48 PM
To: Binns, Shawn
Subject: ATV Usage
Hello Shawn,
As a home owner in Horseshoe valley and a member of the HVPOA I would like to express my support in the
effort to prevent expanded uses of municipal roads or land for ATV use. Given the short notice it may be difficult
to rearrange my schedule to attend to meeting but if you could advise of the times I would make an effort to attend
No virus found in this outgoing message.
Checked by AVG Free Edition.
Version: 7.5.503 / Virus Database: 269.16.14/1172 - Release Date: 12/5/2007 8:41 AM
C, 2 5
Binns, Shawn
From: tom & ann
Sent: Sunday, December 09, 2007 8:55 AM
To: Hughes, Harry; Binns, Shawn
Subject: ATV
I am forwarding my correspondence as suggested by the Mayor, in the text of the email.
Sorry it is so long.
Thanks, Ann
Perhaps the most important point raised during the information night was brought forward
by the oldest and perhaps the wisest speaker who objected because it would set a
precedent. I believe he is absolutely right.
The ATV club's frustration was evident the other night. They want to have the same
priviledges and rights that the snowmobilers have. So this is just the beginning. I
believe that the council needs to discuss at this time, allowing the ATV's on all township
roads or not at all. I forsee this scenario playing out.
If the bylaw is passed: I have a neighbour who lives maybe 1 -2 km away from the entry of
the forest. He presently rides his ATV up the road to the
forest and back home again. It would only make sense that he should be
allowed to do this instead of making him load his ATV onto a trailer, driving up the road
and unloading the ATV up there and cluttering up the
road with truck and trailer. So perhaps residents in the area would be
permitted to travel to the forests on the roads via ATV. I know he is not the only one
doing thisl
Sometimes, my neighbout has 3 -4 friends who unload their ATV's at his house and they all
ride up to the Forests leaving trailers and trucks off the road again. So like it or not,
the vehicles will be on the roads outside of the specified roads. The next request from
the ATV club could very well then be to legalize the roads in the vicinity and then from
all over the township.
So it would be prudent for council to discuss ATV's on all roads at this time because you
would be setting a precedent by allowing these vehicles on only certain sections.
Mayor Hughes and Members of Oro - Medonte Council
I am writing to voice my concern regarding the ATV use on Township roads as requested by
the North Simcoe ATV association. our family home /farm is on the first line, just south
of the Simcoe County Forests.
Presently, many people enjoy the county forests in our area. It is not unusual to have a
few cars parked along the road as people come here to walk their dogs, cross country ski,
snowshoe, and enjoy the beauty of our forests. WRSest students use the forests as a short
cut when biking to
school from the Horseshoe area. This type of usage does not impact on the
environment or the neighbourhood. However, we do know when the ATV's are
in the bush as we can hear them from our home. I understand that they are now seeking
approval to use the roadway to connect with individual tracts of forest making a longer
trail available to these users.
1
My concrns
heenvi regarding l bylaw have to o with liaility,
llhaveonourforests, wildlifetandntheer adsicing, and
By approving this bylaw, is the township accepting some liability in the case of a
collision on the road. The area is hilly and often one cannot see what is coming until
You crest a hill.
What kind of licensing and insurance will the ATV and driver require to go on the road?
Who is going to be responsible for monitoring and enforcing this?
How will one know when driving on these roads that ATVs might be emerging from the bush
or from around the corner.
Safety is a major concern. The longer the trail accessible to them, the
more ATV traffic we will have. Trailers and vehicles have to be parked
somewhere. With the hilly terrain in this area safety becomes a concern
both on the roads and in the forest. With other users thrown into the mix, there is an
accident just waiting to happen. ATV's coming over a hill might not see the other car,
walker, horse, biker etc. on the road and vice versa.
With vehicles parked along the road, visibility and safety of vehicles, walkers etc could
be compromised. We are already impacted by ATV use in the forest, why would we allow them
to impact us on the roads as well?
The noise impact is tremendous from the ATMs as it is from the dirt bikes.
There is no policing of their hours. Although the ATV club may claim that they will police
the area, we know how well that works. As long as someone is there, to monitor the
situation, it might be controlled. But no one will be there 24 hours, 7 days /week. The
human and wildlife residents will be left to listen to the noise of the vehicles tearing
around not just in the bush, but on the roads as well. If this bylaw is passed, the bylaw
is basically not enforceable since the rider will be gone by the time the bylaw officer or
police arrive making it an undesirable bylaw in the first place.
The environment will also be greatly impacted. Already the ruts and broken branches are
easily visible if you walk into the bush. This will only get
worse with increased traffic. The Simcoe County forest is an ideal
wildlife sanctuary. This would be impacted by increased ATV noise and usage.
By allowing ATVis on the roads in these areas, we will be turning our rural community into
a destination spot for ATV riders and these impacts will be greatly augmented. Is that
what we want for our community? I think not. Oro Medonte does not have to become the
playground for those nonresidents with big toys who want longer
will come and go and we will be left to pay the price with our trails
of right to quiet
elsewhere to go. trails to ride on. They
lo
enjoyment of our properties. Other municipalities have welcomed them so they do have
Not all riders will be respectful of the rules. We know that there will be those that
will come and tear up and down our roads, discard their garbage in the area, will go off
the trails onto private property, will travel on more roads than would be allowed and will
push the limits of the bylaw. Who will enforce the bylaw and police these areas? I
certainly don't feel the ATV club has the number of volunteers it would take to police
themselves and the other ATV riders. This could potentially be a big headache for
council.
123 b
I hope Council members will reflect upon our proud heritage and the rural nature of our
beautiful township before they make a decision in this matter.
People want to move to Oro - Medonte because of its rural beauty and not because of its
extensive ATV trails. In fact, that would be a deterrent. I believe this council would not
want to encourage a use that does nothing but impact the environment and the residents in
a negative way and raises safety concerns? There is just nothing in this for Oro Medonte
except noise and headaches. Please do not allow ATV 's on the roadways.
Ann McIntyre
3
C' G L4
Page I of I
Binns, Shawn
From: Terri Moss
Sent: Sunday, December 09, 2007 8:36 AM
To: Binns, Shawn; Debbie & Ron Loibl
Subject: Use of Offical Roads by ATV's
Dear Mr Binns,
My husband and myself attended the meeting at the township on Thursday Dec. 6th, along with a number of our
neighbours. We live on 23 Oakmont Ave., off Line 3 and Highlands.
Our concern in this matter is the safety aspect of having these vehicles driving around the very curved corners up
Line 3. As it is there is an issue with regular car vehicles coming around this winding road, expecially in bad
weather. There have been a few car accidents over the last couple of years due to the winding blinding corners
that road has.
As the township knows, our area has plans for a phase 2 of residental area which is projected to have over 500
homes expanding from our area, and these will be parallel with Line 3. Added traffic volume along with ATV's is
only a recipe for more accidents.
This living area is not equipped to run recreational vehicles, it is a quite country style living area, where most of
our neighbours have moved from big cities etc to get away from noises, fumes and busy roads. We dont want it
to start up here.
As I attended the meeting last week, I was not impressed on the way the Municipal VP of the club didnt even
want to stand up and give his views and opions to the chair and members of the meeting. This tells me that he
isnt ready to enforce and maintain any rules of the road, let alone to respect the area. I cant see that he would
be interested in disiplining any of his members. He relied on the club member of the Provincial level to do all the
talking for him, unfortunately that individual is not going to be around to enforce the regulations put forth for
these ATVs.
Needless to say I and my husband are against this, as are alot of our neighbours, who by the way are older
people and dont want the hassle of these vehicles on our roads.
I hope you see it not pass any bylaws which will permit this to happen.
Respectfully submitted,
Terri & Dennis Moss
23 Oakmont Ave.,
HO HO HO, if you've been naughty this year, email Santa! Visit ask__santa.ca to learn _More!
Shawn Binns
Manager of Recreation and Community Services
Township of Oro Medonte
Dear Mr. Shawn Binns,
RE: Request for By -law to permit All- Terrain Vehicle (ATV) Use on Municipal roads
I would like to express my opposition to opening Municipal roads to Off Road Vehicle (ORV) use.
I feel that the additional traffic caused by allowing ATVs on these roads would pose a major
safety hazard and add a most unwelcome element to rural quality of life of Oro - Medonte. Below
are my concerns;
1. The Highway traffic Act (HTA) prohibits the use of ORV's on highways
Pursuant to section 191.8(1) of the HTA, ORV's are not permitted to drive on highways absent a
by -law enacted by the Township. Ontario Regulation 316/03 s.23 (1) (b) states that ORV use
shall not "contravene any conditions, restrictions and prohibitions imposed by any legislation and
related regulations enacted to protect the environment" (such as the Oro Medonte Official Plan
[the "Plan"]). The definition of ORV includes ATVs and dirt bikes within its scope. The HTA
defines "highway" as including a common and public highway, street, avenue, parkway, driveway,
square, place, bridge or trestle, any part of which is intended for or used by the general public for
the passage of vehicles and includes the area between the lateral property lines thereof
(emphasis added).
The Municipal Act further defines "highway" as including all road allowances made by Crown
surveyors that are located in municipalities. Accordingly, all Township roads, including the
unopened section of 30/31 Side Road; Bass Lake Side Road east of Line 3; The unopened
section of line 2 North from Bidwell Road to Horseshoe Valley Road; and Line 2 North from
Bidwell Road south to County Forest, which is the primary means of entering and exiting the
Forest, are considered "highways."
Since the Township has not adopted a by -law under the HTA, the current practice of allowing the
use of ORV's on Township roads is illegal.
2. The Township cannot adopt a by-law allowing the use of ORV's on Township roads
It is my opinion that any by -law that would allow ORV's and ATVs to be used on roads running
into and through the Forest would be contrary to the provisions of the Plan, and thus invalid.
The Forest falls within an area of the Oro Moraine designated in the Plan as an Oro Moraine
Core /Corridor Area ( "OMCCA "). OMCCA's are considered to be the most environmentally
sensitive within Oro Medonte and are therefore afforded the highest level of protection under the
Plan.
The Plan specifically states that only passive, non - motorized recreational uses are permitted
within OMCCA's. (s 61.10.1.3 ). Not only is ORV use motorized, but we are advised that it causes
a major environmental impact. Accordingly, ever since the enactment of the Plan, the use of
motorized vehicles, such as ORV's in the Forest has been illegal.
4. ORV's cause significant environmental and safety concerns for the Township
As noted above, the Forest falls within an OMCCA, which means that it has been designated as
the most sensitive type of land, worthy of the most stringent protection.
In direct contravention of the Plan, ORV use may destroy, among other things, vegetation, sandy
soil, landforms, and ultimately, the aquifer.
Over time, continuous ORV use may widen roads and trails, erode the soil, and destroy
vegetation. As the roads become deeply rutted, the furrows fill during rains, causing an ever -
widening of the roadbed as the ORV's attempt to skirt the new bogs.
C 2,5 G
n
As these roads and trails get busier, ORV riders create new trails through the forest destroying
further vegetation in their wake. While one ORV riding over a patch of vegetation might not be
enough to destroy it, fifty drivers on the same patch certainly will.
Many of the new trails that ORV riders create are built on grades, which in the long term could
start to channel water and turn into a creek bed, resulting in severe erosion.
Additionally, from a safety perspective, the Township should be extremely concerned about the
risk of fires caused by ORV's. Sparking exhausts and possible conflagration from collisions are of
primary concern, but so also is the degradation of fire routes. ORV use on the roads that run
through the Forest creates mud holes and tears up the existing pathways to such an extent that
there is a risk that an emergency vehicle would be prevented from reaching the interior of the
Forest in the case of a fire.
The Plan mandates that the vegetation and wildlife habitat of this area be maintained or restored.
5. Conclusion
A by -law legalizing ORV use on those Township roads situate within the Forest and also those
running through Linkage & Countryside areas of Oro Medonte is contrary to the letter and spirit of
the Plan.
Respectfully Submitted
Steve Cromwell, PMP, RPA, FMA
C�Ce (
From: D LOIBL
Sent: Monday, December 10, 2007 12:43 PM
To: Binns, Shawn
Subject: ATV ISSUE
Mr. Binns, my name is Ron Loibl and I'm a street rep for Oakmont Ave. and Landscapes Dr.
in the Horseshoe Highlands area. I'll keep it as short as I can, since most of the
neighbourhood has spoken out against the use of ATV's in the area. I can only hope that
the township makes the right decision in not allowing the use of atv's on the roads .
See you on the 19th, Ron Loibl
\1r, a U � Cee-(
Binn
From:
Sent:
Monday, December 10, 2007 2:13 PM
To:
Binns, Shawn
Subject:
ATVs Horseshoe Valley
ATV Meeting at Oro - Medonte 10 December, 2007
Johnfrank Russo.
My Reasons for being against granting ATVs to drive on official roads:
o Scope:
o If permission would be given for the present "To start with"
permit, soon, there will be more requests, to use more and more roads.
0 Once permission is given, will it be very difficult to revoke
in future?
o If Simcoe County has agreed to build trails through some of
their County Forests, they should see to it that they properly connect to each other,
without using official roads.
o Also the "Edgar Site" can easily be used as transfer land.
o Once permission would be granted, it would draw many more ATVs
from farther away to the area.
o Safety:
o Several portions of the proposed roads to be used are heavily
travelled and additional traffic will make them less safe.
o The next phases of the "Landscapes" Development will add over
500 houses to the development. The very next phase will have a permanent road connection
to Line 3 close to the proposed ATV traffic.
The additional traffic will not mix well with the ATVs.
o Future home owners will no doubt be complaining about noise & traffic.
o Lines 2 and 3, as well as on Bass Lake Side Road are used
frequently by bicycles, Joggers, hikers and dog walkers.
o The curved section of Line 3 North of Bass Lake Side Road does
not permit drivers to see far ahead, making many drivers insecure.
More and especially a more varied traffic will heighten this insecurity and substantially
decrease the safety.
o Practically, ATVs do not follow the same safety rules and
procedures as cars and motorcycles have to. ATV drivers in my own experience, often show a
severe lack of understanding of general rules and requirements of safety (lacking
attitude).
o ATVs often drive on muddy sections and will dirty the road (slippery).
0 Peace:
1
I �,. , - <� Q-2-7 (�
o All of the residents in Horseshoe Valley moved here for the
beauty of the country as well as for its peacefulness.
o Just go out at any time of the year and hike through the
forest and along the roads; you will be caught by the peacefulness and quietness — and you
will enjoy it and be happy that you are able to live here - - -- for how long ? ??
In Summary: The following are the risks.
o Containment of scope — also in future ? ??
o Many safety issues.
o Peace and quietness of the area.
2
Rob Hill,
2?
6 December, 2007
My Reasons for being against granting ATVs to drive on official roads
o Scove:
• If permission would be given for the present "To start with" permit,
soon, there will be more requests, to use more and more roads.
• Once permission is given, will it be very difficult to revoke in future?
• If Simcoe County has agreed to build trails through some of their
County Forests, they should see to it that they properly connect to
each other, without using official roads.
• Also the "Edgar Site" can easily be used as transfer land.
• Once permission would be granted, it would draw many more ATVs
from farther away to the area.
o Safety:
• Several portions of the proposed roads to be used are heavily
travelled and additional traffic will make them less safe.
• The next phases of the "Landscapes" Development will add over 500
houses to the development. The very next phase will have a
permanent road connection to Line 3 close to the proposed ATV traffic.
The additional traffic will not mix well with the ATVs.
• Future home owners will no doubt be complaining about noise & traffic.
• Lines 2 and 3, as well as on Bass Lake Side Road are used frequently
by bicycles, Joggers, hikers and dog walkers.
• The curved section of Line 3 North of Bass Lake Side Road does not
permit drivers to see far ahead, making many drivers insecure. More
and especially a more varied traffic will heighten this insecurity and
substantially decrease the safety.
• Practically, ATVs do not follow the same safety rules and procedures as
cars and motorcycles have to. ATV drivers in my own experience, often
show a severe lack of understanding of general rules and requirements
of safety (lacking attitude).
• ATVs often drive on muddy sections and will dirty the road (slippery).
o Peace:
• All of the residents in Horseshoe Valley moved here for the beauty of
the country as well as for its peacefulness
• lust go out at any time of the year and hike through the forest and
along the roads; you will be caught by the peacefulness and quietness
- and you will enjoy it and be happy that you are able to live here - - --
for how long ? ??
In Summary: The following are the risks.
• Containment of scope - also in future ? ??
• Many safety issues.
• Peace and quietness of the area.
�;c-
7=
December 10, 2007
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
148 Line 7 South
Oro, ON LOL 2X0
Via Email; sbinns @oro- medonte.ca
Dear Mr. Binns:
W Floor
Ferguson Block
Queen's Park
Toronto, Ontario
M7A 2G3
Tel: 416 - 327 -3937
C29
11' Stage
Edifice Ferguson
Queen's Park
Toronto, Ontario
M7A 2G3
Fax: 416- 212 -1131
Re: ORC Comments in response to notice of public information session
regarding request for By-Law to permit All - Terrain Vehicle (ATV) Use on Municipal Roads
Thank you for circulating Ontario Realty Corporation (ORC) with respect to this matter.
ORC is the strategic manager of the provincial government's real property and has a mandate of
maintaining and optimizing value of the portfolio, while ensuring real estate decisions reflect
public policy objectives. The protection of hydro corridor interest areas is also mandated to ORC,
as ownership of these lands is now vested with the Province.
We are writing to provide you with the following initial comments for consideration:
Potential Negative Impacts to ORC Lands and Tenants
A preliminary review indicates that ORC managed lands are present in your study area /area of
interest. As a result, your proposal may have the potential to impact these lands and /or the
activities of tenants present on ORC managed lands. Attached please find a map that identifies
ORC managed lands within your study area to assist you in identifying and avoiding potential
impacts. if there is interest or potential for use of these lands in any way, please contact Melissa
Rossi, Land Use Planning Coordinator at (416) 327 -8018 immediately to discuss next steps.
Negative impacts to land holdings, such as use /taking /trespassing of ORC managed
land should be avoided. If the potential for such impacts is present as part of this
undertaking, you should contact the undersigned to discuss these issues at the earliest
possible stage of your study.
Potential Triggers related to ORC's Class EA
The Ontario Realty Corporation Class Environmental Assessment (ORC Class EA) applies to a
range of realty and planning activities that may be triggered by alternatives being considered as
part of this undertaking. The ORC Class EA applies to activities including leasing or letting,
planning approvals, selling, easements, demolition and property maintenance and repair. Please
refer to the ORC Class EA to determine whether or not the above undertaking will trigger the
ORC Class EA. If triggers are present please contact ORC's General Manager of Environment
.. � C-29A
and Heritage, David Smith at 416 - 326 -3724 to discuss how these issues can be addressed so as
to avoid duplication of efforts and study.
Concluding Comments
Thank you for the opportunity to provide initial comments on this undertaking. If you have any
questions on the above I can be reached at 416 - 327 -8018 or via e-mail at
Melissa. Rossi@orc.gov.on.ca.
Sincerely,
Melissa Rossi, MES (PI.)
Land Use Planning Coordinator,
Planning, Professional Services
CC: L. Gregoris (ORC)
A. Wijesooriya (ORC)
C C?1296
Attachment 1: ORC Owned and /or Managed Lands within the Area of Interest
Note: ORC /PIR lands are depicted by the red cross - hatching outlined in blue.
Binns, Shawn
From: Prewar, Margaret
Sent: Wednesday, December 12, 2007 9:10 AM
To: Binns, Shawn
Subject: FW: Atv's on Roads
From: Neil Knelsen nj
Sent: Tuesday, December 11, 2007 10:04 PM
To: Prewer, Margaret
Cc: 'Jim McKever'
Subject: Atv's on Roads
Attn Township Council
C ,3Q
Page I of 1
I would like to formally state that I am in favour of opening Township roads to ATV use. As a homeowner and
taxpayer of this beautiful Township I believe in outdoor recreation and I am passionate about the outdoors. My
Family and I regularily use our licensed and insured ATV's on registered trails and quite often travel to other parts
of Ontario to take advantage of more liberal laws in favour of this sport. We also spend a great deal of time hiking
through the Copeland forest and a few of the County forests and believe that by legalising ATV use, the Township
will have an avenue through which to enforce acceptable riding practices and take control of this sport in regards
to trail selection and the general sharing of the available lands with other users. I do not accept the argument that
increased ATV use will increase accidents, our riders are bound by a list of trail etiquite rules and they are also
bound by the laws under the Highway traffic act. I believe that these machines will travel down the road much the
same as a car would now except at a reduced speed as set out in the HTSA. I believe that some riders drive too
fast now (on the road, from one trail to another as fast as possible) to minimize the chance of being caught by
Police and that legalising and enforcing legal compliance is the only way to slow these machines down. Four
wheeler sales are outpacing snowmobile sales by an ever increasing margin and as such these people will want
to ride their machines on the road. Taking action now and opening the roads to ATV use is the only way I see of
keeping the control in the hands of the governing body and ensuring compliance and enforcement, which will be
provided in part by the NSATV and its Members. The NSATV stands ready to work with the Township of Oro -
Medonte to develop a trail system and to give the council a place to discuss its concerns about Atv'ing where it
will reach the largest number of riders possible. Thank you for your time and I look forward to your decision.
Neil Knelsen
THE TOWNSHIP OF ORO- MEDONTE
P.O. BOX 100, ORO, ONTARIO LOL 2X0
Subject: Proposed By -Law to permit ATV use on Municipal Roads
Date: December 7, 2007
Dear Sirs:
I object to this by -law because
DEC 10 2001
ORO- MEDONTE
1) the addition of ATV's on these roads will result in increased
traffic and also create a dangerous mix of traffic that will
probably result in fatalities. Visibility is especially limited
on the 3rd line north of the Bass Lake Side Road
2) this will set a precedent for other roads to have this
designation, probably linking other forest areas and
possibly connecting Lake Simcoe to inland subdivisions.
Yours truly
Bob Marshall
Jeremy D_om
December 10, 2007
To: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Sandy Agnew
Councillor Terry Allison
Councillor Mel Coutanche
Councillor John Crawford
Councillor Dwight Evans
C, r
i
DEC 1 12007
0pY0'MEOONTE
rr%IAI..-
CC: Shawn Binns - Manager of Recreation and Community Services
C 13 2
The writer is a homeowner in the residential area which is in the vicinity of the
corner of Bidwell Road and Line 2.
An (undated) Notice of a Public Information Session regarding the request for By-
Law to permit Ail- Terrain Vehicle (ATV) use on Municipal Roads was distributed to
the public. The session was held in conjunction with the Recreation and Technical
Support Group on December 6, 2007 at the Township of Orq- Medonte Administration
A copy of the notice is appended to this letter.
The notice states that the purpose of the Public Information Session is to:
1) Provide information on the County of Simcoe Forests Recreation Use
Polity;
2) Provide information on the North Simcoe ATV Club and the request for
municipal road access;
3) To obtain public input that will be included into a staff report for
Council's consideration at the Committee of the Whole meeting of
December 6, 2007 commencing at 9:00 a.m.
The request for the By -Law was submitted to Council in a letter dated October 25,
2007 by the North Simcoe ATV Club.
)\ m C�32Q
The letter specifically states:
"The North Simcoe ATV Club has now received permission from
The County of Simcoe to put trails through some of the County Forests.
Please find attached a copy of the Land Use Agreement.
The North Barr, South Barr, and Drury Tracts are the ones we are
starting with in Oro Medonte Township and we are requesting road use to join
the trails together.
The roads we are asking to start with are:
- The unopened part of 30/31 Side Road
- Bass Lake Side Road between the 3rd Line approximately 297m.
- 3rd Line North of Bass Lake Side Road approximately 975m.
- The unopened part of the 2 "d Line from Bidwell Road to Horseshoe Valley
Road.
- The open part of the 2nd Line from Bidwell Road South approximately 1.5km
to the County Forest.
I have attached a map of the trails with the roads highlighted.
Sincerely,
(signed)
Jim McKever, President
North Simcoe ATV Club
Please find attached a copy of the original letter and the attachments to that letter.
The letter was tabled at the a Council of the Whole Meeting referred to the
Recreation Technical Support Group to report back to Council.
The Notice of Session did not address the entirety of the Club's request in that it
failed to reference the reason for the request; '.......road use to Join these trails
ails
Except the presentation by Mr. Davis the Session did not meet its purpose. (Please
note that the map on display at the Session was not the same version as that which
was included with Mr. McKever's October 25`" letter. It did not display the trails
which were planned.
1\ 0, - 5 L4 (2 ge � -
Purpose 1) gave only a cursory description of essential information as it pertains to
the municipal roads in question; such as posted speed limits, nature of the roads in
detail, road lines, corners, visibility traffic patterns etc. The map on display did not
accurately illustrate the actual requests. For example, the request from the Club
along Line 2 goes from Bidwell to Horseshoe Valley Road whereas the map shows it
stopping short of Horseshoe Valley Road.
Purpose 2) did not provide information on the North Simcoe ATV Club or the
complete content of the request. Mr. McKever in whose name the original request
was made did not address the meeting. Instead Mr. Dobb gave an albeit excellent,
impressive and positive presentation about the OFATV organization. But, he did not
speak about the North Simcoe Club per se.
Purpose 3) did not obtain meaningful public input.
• The procedures for the Session were not revealed prior to the meeting.
• The presenters were given 15 minutes each.
• Questions addressed to the presenters were not permitted.
• Individual input was limited to two minutes, resulting in those planning to
comment to re -think their comments and scrap any pre- meeting preparation
which they may have made. The two minute rule resulted in several members
of the public electing not to comment when their intent had been otherwise.
• Ninety minutes were allocated for discussion; discussion concluded well
before the 90 minute mark. This afforded the opportunity to re -open the
discussion which did not happen.
• Disallowed any reference to County Forest Tract usage which is the reason for
the Club's request in Purpose 2) of the Session as described above.
The responsibility for the use of Township roads is within the jurisdiction of County
Council and By -Laws are required as an instrument to govern use. The responsibility
for trail use designation is within the County's jurisdiction on a discretional basis.
Notwithstanding there are two different jurisdictions, in this instance ATV use of
County Roads and trail designation are directly linked.
With respect, Council's stance is that this is not the case simply does not make
sense. In no circumstance prior to the meeting was the de- linking of the issues
described. It is inconsistent that Council contends use of the roads is not linked to
use of the Forest and then have 15 minutes devoted to a presentation on County
policy. To repeat: the North Simcoe ATV Association states that road access is
necessary to link Forest trails. Furthermore the map displayed at the Session shows
direct connections.
De facto, road access equals Forest access.
North Simcoe ATV ReQ"U
Unused road allowances are used by those on foot, cyclists and others.
I have met with Mr. McKever and Mr. Davis and have had extensive dialogue both on
site and elsewhere. I am very confident that the North Simcoe ATV Club will act in a
very responsible manner, insisting that their members abide by guidelines. Some
road access is needed to link trails.
C. X32 c.,
The OFATV is well along in its development. Contrary to some others, I do not
believe it will take 20 years to match the standards of the OFSC organization.
All would agree that public road access should consider the safety of all concerned
including cars, trucks, commercial vehicles, farm implements as well as off road
motorized vehicles and those on foot, bicycles etc.
The OFATV includes self - policing as one of its key guidelines. Self policing is a
daunting challenge. How will it be as effective as it needs to be at all times,
especially during the week after school and the summer months? Wardens in the
Forest responsibilities are much different than they will need to be on municipal
roads. Who is responsible in the case of an accident? I recall mention of liability
insurance of $5miliion, but I do not recall who would in fact be liable.
Granting municipal road access in this instance will follow shortly with the same
request from the OFSC and OFTR users multiplying the implications of granting use
to ATVs. Having ATVs and dirt bikes on the same routes at the same time endangers
both users groups and doubles the risk to pedestrians.
Addressing the five requests in the October 251h letter submitted by the North
Simcoe ATV Club:
Unopened sect /on of 30131 Side Road - the characteristics and
implications of this request differ from the others and would seem to have
little /no impact nearby.
Bass Lake Side Road east of Line 3 and Line 3 North of Bass Lake Side
Road - these two requests are directly related; one will not work without the
other; the purpose of this request is to secure access to the South Barr Tract
of the County Forest. Each of these requests present very significant dangers
to ATVs and conventional vehicles. Each of these roads are heavily travelled;
the 3rd northbound to Horseshoe Valley Road to access Horseshoe Highlands,
Horseshoe Valley Resort, the two other resorts and access points to
Horseshoe Yamaha Tours and cross country trails. Bass Lake Side Road is an
east /west route to other southbound Lines to Old Barrie Side Road and
beyond.
It is my recommendation that both these requesta—shguld be dent
Bass Lake Side Road
The northbound portion of the exirating trail in the Drury Tract runs
parallel to Line 3. The exit onto Bass Lake Side Road will be just east
of the junction of Bass Lake Side Road and the 3rd, meaning that ATVs
will access Bass Lake Side Road where no speed limit signs are posted
but the limit is 80kmh. Vehicles on Bass Lake Side Road east of the
junction will have difficulty seeing ATVs and the reverse is true. There
are hilly sections on Bass Lake Side Road.
There is a stop sign on the 3rd at the junction with Bass Lake Side
Road. The sign is posted on the 3r4. Here again there is no posted
limit. Visibility to the east is poor due to foliage.
`%, a C 62 i
o The eastbound portion of Bass Lake Side Road between the two
sections of the 3rd as noted is 80kmh. There is a stop sign at the
southwest corner of the 3rd southbound and Bass Lake Side Road.
Line 3 North of Bass Lake Side Road
o The speed limit is not posted northbound; it is 80kmh. This is a very
winding road. There are caution signs slowing to 20kmh. This is a tough
section to drive under the best of conditions. The exit point from the 3rd
north into the South Barr Tract is on an especially dangerous curve.
Line 2 North from Bidwell Road South approximatelyl.5km to County
Forest /Unopened section of Line 2 North from Bidwell Road to Horseshoe
Valley Road.
(The map supporting this request illustrates the latter request stopping short of
Horseshoe Valley Road).
It is my recommendation that both these reauests should be denied.
These two requests are also interlinked. (The map may also be misleading in that the
forest trail contemplated from shows it crossing the 2nd slightly above the end of
Bidwell and the first part of the unopened section of the 2 "d).
Line 2 North from Bidwell South to County Forest
There is no posted speed limit; it is 80kmh at the exit/entrance point to
the Drury Tract on both sides of the 2"d. The portion of the 2nd from this
exit/entry point to the corner of Bidwell is uninterrupted and very hilly. It
crosses the junction with the end of Bass Lake Side Road. The stop sign at
this junction is on Bass Lake Side Road. This open section of the 2nd
extends directly into the request for access to the unopened portion of the
2nd The point at which the two sections would join is at the end of Bidwell.
o The corner of Bidwell and the 2nd running south has very poor visibility
and no stop signs. The speed limit is 80kmh on the 2 "d. The portion of
Bidwell approaching the 2 "d, recently paved has no posted limit.
Unopened Section of Line 2 North
o This will become a trail in a straight line directly adjacent to the
County Forest. This unopened road is occasionally used by regular
vehicles, but only a certain distance as the road narrows. It is also
used by those on foot. This portion of the 2nd will become a junction
which is now heavily used and which will soon be a full intersection
given the County's recent acquisition of adjacent property to the east.
Footnotes:
The unopened portion of line 1 North is presently being used by off road
motorized vehicles, often where the unopened portion meets Horseshoe
Valley Road.
t�C; -n 1 C 2 e-
2. The snowmobile fatality in Barrie last week is relevant to the issue at hand.
3. It has been stated that the OPP is responsible for violations by off road
vehicles on municipal roads. I have yet to see an OPP vehicle on any
Township road on the roads in question.
Thank you in advance for your consideration of he foregoing.
Yours truly,
fTM
Attach.
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NOTICE OF PUBLIC INFORMATION SESSION
REGARDING: Request for By -Law to permit
All- Terrain Vehicle (ATV) Use on Municipal Roads
TAKE NOTICE that the Council of the Township of Oro - Medonte has received a
request from the North Simcoe ATV Club to pass a By -Law to authorize ATV use
on the following roads to form a trail network linking the North Barr, South Barr
and Drury tracts of Simcoe County Forest:
- The unopened section of 30/31 Side Road;
- Bass Lake Side Road east of Line 3 (approximately 297m);
- Line 3 North of Bass Lake Side Road (approximately 975m);
- The unopened section of Line 2 North from Bidwell Road to Horseshoe
Valley Road; and
- Line 2 North from Bidwell Road South approximately 1.5km to County
Forest.
The purpose of the Public Information Session is to:
1) Provide information on the County of Simcoe Forests Recreation Use
Policy;
2) Provide information on the North Simcoe ATV Club and the request for
municipal road access;
3) To obtain public input that will be included into a staff report for Council's
consideration at the Committee of the Whole meeting of December 19,
2007 commencing at 9:00 a.m.
The Public Information Session will be held in conjunction with the
Recreation Technical Support Group on December 6, 2007 at 7:00 p.m. at
the Township of Oro - Medonte Administration Office (148 Line 7 South).
Written submissions on the above noted matter will be accepted until 4:30 p.m.
on December 11'', 2007.
Further information can be obtained by contacting:
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
487 -2171
sbinns @oro- medonte. ca
October 2S, 2007
The r:orpnratinn of ThP Tnwnahin of nm MPrfnntP
148 Line 7 South
Box 10n, nro
Ontario LOL 2X0
Dear Members of Council:
C, t32y
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OCT 5 2007
ORD-MCD ONT E
TC)u.....
The North Simcoe ATV Club has now received permission from The County of Simcoe to put traits through some
of the County Forests. Please find attached a copy of the Land Use Agreement.
The North Barr, South Barr, and Drury Tracts are the ones we are starting with in Oro Medonte Township and
we are requesting road use to join these trails together.
The roads we are asking for to start with are:
-The unopened part of 30131 Side Road.
-Bass Lake Side Road between the 3'd Line approximately 297 m.
-3'd Line North of Bass Lake Side Road approximately 975 m.
-The unopened part of the 2nd Line from Bidwell Road to Horseshoe Valley Road.
-The open part of the 2nd Line from Bidwell Road South approximately LS km to the County Forest.
I have attached a map of the trails with the roads highlighted.
Since ly,
'T.lT t
Jim McKever, President
North Simcoe ATV Club
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.AGREEMENT e -
THIS AGREEMENT dated the day of 2007.
BETWEEN:
THE CORPORATION OF THE COUNTY OF SIMCOE
hereinafter called the "County"
OF THE FIRST PART;
arid-
NORTH SIMCOE ALL TERRAIN VEHICLE CLUB
hereinafter called the "Association"
NN HEREAS the Municipal Act 2001. authorizes the County to enter into agreements for the use of
County property,
AND WHEREAS the County is the owner of County Forest lands, throughout the County;
AND WHEREAS the Association is desirous of entering into an agreement whereby it would be
entitled to use, operate and maintain All Terrain Vehicle (ATV) trails and/or bridges on the
Properties known as the Simcoe County Forests as specified in "Schedule A" attached;
AND WHEREAS the County passed By -law No. 5476 dated March 27`h. 2007, consenting to the
entering into of this agreement;
NOW THEREFORE in consideration of the covenants and agreements herein contained the
parties agree as follows:
DEFINITIONS
Use is limited to and means the following activities:
(a) Operation of ATVs on designated trails and bridges on the Property;
(b) Operation of ATVs off of designated trails on the Property, where authorized by
County staff, to conduct volunteer patrols or stewardship activities;
(c) Monitoring use of the designated trails and bridges on the Property by the public;
(d) Mapping, signing, or maintaining designated trails and bridges on the Property.
Maintain means acts of repair and prevention of decline of the trails and bridges and includes all
expenses related thereto.
I. This agreement is effective as of the date hermf and remains in effect for I year
(the - Temi') unless otherwise terminated pursuant to paragraph 12, 13 or 14.
2. All recitals herein contained are deemed to be true, and form part of this agreement.
3. The County consents to the Association maintaining, using and operating ATV trails on
County Property including the promotion of the Simcoe County Forest Code of Conduct.
4. The Association is responsible for all costs relating to maintaining, using and operating
ATV trails and/or bridges.
C82J
S. The Association agrees that the County has no obligation to maintain or repair the trails
and/or bridges.
6. The Association acknowledges that all trails and/or bridges must remain open to the public
and the public shall be allowed to use them without any fees being charged by the
Association.
7.
The Association acknowledges that neither it, nor any of its members, employees or agents
shall cut any trees, branches or brush without the approval of the County. Furthermore, the
Association agrees that if the County consents to any cutting, such cutting must be
completed so as to create as little damage to the natural vegetation as possible. Such consent
shall be obtained from the County Forester or, in that person's absence, the County Forest
Technician and can be either written or verbal consent, at the discretion of the County.
8.
The Association agrees that any cutting or other damage that, in the opinion of the County
has been caused by the Association or its members, employees or agents without the
-
consent of the County shall be rectified at the Association's expense upon written notice by
-
the County.
9.
The Association shall be responsible for posting signage on all ATV trails and/or bridges as
required by the Association or as requested by the County. All signage shall be posted at
the expense of the .Association.
10.
The County acknowledges that the Association will monitor the use of the trails and bridges
on the Property by employing trail patrollers to promote the Simcoe County Forest Code of
Conduct.
IL
The Association agrees to indemnify and save harmless, and waive all rights against the
County from and against all suits and claims for loss, damage, accident, death or injury of
any nature or kind whatsoever arising out of or connected with the construction,
maintenance and operation of the trail and/or bridges and arising from the use of the ATV
trails and/or bridges by the Association, it's members, employees, agents, or any other
person using the trails and/or bridges,
12
If any term of this agreement is breached by the Association then, at the option of the
County, this agreement may be terminated immediately upon written notice by the County.
13.
In addition to the right of termination under paragraph 12 above, the County may terminate
this agreement for any reason on sixty (60) days written notice.
14.
The Association may terminate this agreement upon thirty (30) days written notice to the
County.
15. The Association shall obtain liability insurance in the amount of not less than Five Million
Dollars ($5,000,000.00) showing the Corporation of the County of Simcoe as an additional
insured for insurance against all damages or claims for damages or liability. The
Association shall maintain the above -noted insurance policy in effect throughout the term of
this Agreement. A copy of this policy is to be provided to the County within thirty (30)
days of the signing of this agreement.
16. The County acknowledges that the ownership of bridges shall remain with the Association
with unlimited access to the County and all other patties provided that maximum weight
capacities are not exceeded.
17. The Association agrees that upon completion of the bridges it will restore the lands
surrounding the bridges to a state which, in the opinion of the County, is as good as or better
than the original condition prior to construction.
18. The Association agrees that the costs of enforcing or releasing this agreement or any other
� \ C' -
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documentation relating to the carrying out of this agreement shall be at its sole expense.
19. This Agreement shall constitute the entire agreement between the parties and the parties
further acknowledge that there is no representation, warranty, collateral agreement or
adverse condition affecting this agreement other than as expressed herein in writing.
20. Where this agreement requires notice to be delivered by one party to the other, such notice
shall be in writing and delivered either personally or by facsimile transmission, by one party
to the other party at their addresses noted below. Such notice shall be deemed to have been
given, if by personal delivery, on the date of delivery, and if by facsimile transmission, on
date of delivery with electronic confirmation of receipt obtained:
21
22.
23.
The Corporation of the County of Simcoe
Administration Centre
1110 Highway 26
Midhurst, Ontario
LOL 1X0
Attention: Graeme Davis
Phone: (705) 126 -9300
North Simcoe ATV Club
456 Edgehill Drive
Barrie ON
L4N 9X5
Attention: Sim Mc Kever
Phone: (705)737.0704
Cell: (705)794 -0496
The invalidity or unenforceability of any provision of this agreement shall not affect the
validity or enforceability, or any other provision hereof and any such invalid or
unenforceable provision shall be deemed to be severable.
This Agreement shall enure to the benefit of and be binding upon the parties herem, their
respective successors and assigns.
Any and all schedules attached hereto and initialed by the parties, form pan of this
agreement.
AUTHORIZED BY BY -LAW NO ? PASSED
BY THE COUNCIL OF TH' CORPO TION,,��$$JJf THE
COUNTY OF SIMCOE oN•ppg"j
THE CORPORATION OF THE
COUNTY OF SLNCOE
Clerk
War
We have the authority to bind the Corporation
Binns, Shawn
From: Ted and Donna Onyschuk
Sent: Tuesday, December 11, 2007 11:04 AM
To: Binns, Shawn
Subject: ATV Use on Municpal Roads
Hi Shawn,
0"33
Page I of I
Thank you for encouraging input from interested parties in this proposal. I am a homeowner in Horseshoe Valley
and have resided in this area for the past three years.lt is our slice of heaven. We moved to this area to take
advantage of the opportunities that our countryside offers us. I love the way we have managed our Copeland
Forests, and all of the trails that weave in and out of the Simcoe County forests. If we don't encourage usage from
within the local population and from interested and responsible users from outside the area, we are doing a
disservice to this valuable asset.
I would like to comment on the need to encourage RESPONSIBLE usage of this asset, both from our neighbours
and guests. How do you make sure that what we allow for in our By -Law's are always respected? They are not
always respected, so we must minimize the impact that irresponsible users will have on our slice of heaven.
To that end, let me express my concern with the proposal that is being discussed. I have a very real concern with
Line 3 North of Bass Lake sideroad being opened up to ATV users, even though it is for just 975m. This section
of road, as beautiful as it is, is the most dangerous section of Line 3 of it's entire length within Oro. In the winter
time , that section is where all of the cars that are in a ditch, will be found . The winding road and blind curves,
encourage the IRRESPONSIBLE users of all vehicles to drive beyond what is a safe speed. Allowing the exposed
ATV user to use this section , is a license for disaster. This section of road, just because of the nature of the
landscape, will have some ATV users speeding beyond a safe rate. Don't let that happen.....
I plan on attending your meeting on the 19th, and hope that others in the area have the same sense of concern
with this part of the submission.
Thank you,
Ted M. Onyschuk
DEC- 11-2007 12:15 TOWNSHIP OF ORO- MEDONTE
12/2,1 /2007 18:28
4RLA-)N /rc NS
Patrick Teas
Dec w, [wr
Re: Request for By -taw to permit All- Terrain Vehicle (ATV) Use on
Shawn Binns
Manager of Recreation and Community Services
Township of Oro•Medonte
Dear Mr. Binns and Oro - Medonte Coudlors:
REGARDING: Request for By-law to permit All- Terrain Vehicle (ATV)
We would like It to be known that our family is agektst the By -taw to
roads.
The Simcoe County forest tracts are intended to be multi -use pieces
families the opportunity to enjoy the outdoors. The increased usage
County forests has destroyed the safety of the trails for anyone othe
family has personally experienced multiple Incidents while hiking on
old children were nearly run down by ATVs. It has occurred so often
County forest now. When we do use the trails we are forced to keep
that it defeats the whole purpose of going on an enjoyable family hlk
forests were a large part of the draw to move to this area over 3 year
interconnected network of trails for these ATV riders would noticeab'
vehicle on the trails making it even more difficult for other users to ei
The use of ATVs on P line and Bass lake side road is another safety
narrow and contain numerous blind corners. This route is part of th,
frequently by residents headed to and from the city, it can sometim
drivers to properly share certain sections of these roads, especially v
Add to this numerous unlicensed ATV riders who couldn't care less a
other vehicles and you have some nasty accidents just waking to he;
The Increased ATV mrmafRc that is sure to cone with an interconnei
atmosphere of our tranquil community, it is unfortunate that my
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PACE 01
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Roads
on Municipal Roads
ATV use on Municipal
! land allowing individuals and
IF ATVs on the trails in the Simcoe
:han ATV or motorcycle riders. My
less trails where my 2 and 4 year
tat we rarely use the Simcoe
uch a tight rein on the children
This is a shame since the county
ago. it seems that an
increase the traffic of this type of
oy the trails.
ncern. Both of these roads are
harm of our area and is travelled
be a challenge for licensed
rn the road surface is not dry.
ut rules of the road or respect for
network VAN also degrade the
n and 1, move from the city to
page l of a
Ucc -11 -2007 12:15 TOWNSHIP OF ORO- MEDONTE
12/11/2007 18:28
this beautiful county area and we are forced to listen to screaming A
from the nearby county forest_ This noise would surely increase in b
AN riders come to the area and as those riders use 3m line and Bass
to the next.
Thank you for listening to our Position on this matter.
Sincerely,
Patrick Teas & family
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PAGE 02
and motorcycle engines coming
volume and frequency as more
le side road to get from one tract
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DELIVERED
December 11, 2007
The Mayor and Members of Council,
The Corporation of the Township of
Oro - Medonte,
148 Line 7 South,
Oro, Ontario LOL 2X0
Dear Sirs:
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0--,35
OPT ^M Ast! "
Request for By -Law to Permit All- Terrain Vehicle
(ATV) Use on Municipal Roads
This is intended as a written submission on the above -noted matter, which we understand will
come before Council for consideration at the December 19, 2007 Committee of the Whole
meeting.
We strongly urge you not to approve the request which you have received from the North
Simcoe ATV Club to pass a by -law to authorize ATV use on certain Township Roads.
No doubt you have also received written submissions from residents in the immediate area of
the roads in question, speaking to the specifics of their concerns about safety and nuisance
issues on those roads. Our concern is that you should not create a precedent which is likely
to lead to similar requests in respect of other Township Roads.
Although we do not live near the area affected by the current application, we do live near
tracts of the Simcoe County Forest and often see (and hear, and smell) ATV's being driven
illegally on Line 8 North near our house. If we were to take a purely "not in my back yard"
view, it is possible that granting the current application might result in some of that ATV use
being diverted to the area subject to the application. However, that would be short- sighted,
and is probably also unrealistic. The more likely outcome, if you approve the current
application, is that ATV use in the area directly affected by the application will increase, while
there will be no decrease in illegal use patterns in other areas, such as ours.
The presentation on ATV use by Mr. Dobb of the Ontario Association of ATV Clubs at
-2-
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the Public information meeting
from the rePr�tative of aa Banua on issue on December 6, 2007 was
Positive about ATV's their riders. funded by them as might be expected
anufacturers ofATV,s
It was im extremely
sPeciScs g that Mr. Dobb's
of the roads sub- to the current -- which made no reference whatsoever
of ATV use from the television ert to the
PPlicat.on presented such a different picture
eckle z$tion. Typical! advertising from the same
recklessly, throwin Y, such advertising shows manufacturers w
driven. g uP Plumes of dirt ATV's bein who fund his
as they damage the terrain over which they are being
No doubt there are responsible Pcnsible ATV users who
Who responsible to others, and A.Ir, try to enjoy their chosen r
were in att Dobb and t
those. unfo at � Publi c info he in of the No oration l a
however, our rmahon meeting on December 6h Smmcoe ATV Club
example presented by the ter, our Prersonal experience of are Probably
Operation in a m advertisin ATV users has been closer to he
they are driven anner resulting in damage g_ reckless speed a
g and subsequent erosion to thefts terrain nO1Se' and
over which
repre
Men sent operated ated in this manner
which seems to be more the real
compatible form o er recreation which is enviro world no
with other forms of recreation not invol�nntall � -" ATV's do not
You create a Y responsible or sustainable, or
illegal you Perception of or as-ATV &iendl g motorized ve
Y will encourage. y", he h'cles• The more that
more ATV use, both legal and
The question you should ask
how you would feel about it if itsrellated�toetracts of woodland ❑�
adjacent to You consider this matter on December 19, is
reflect the Your own homes. If you answer that question honest! YOU and
applicationconc� of the m4oritY Your constituents, and Y, mt is like! to the roads
You will not approve y that You will
the present
Yours very truly,
Douglas S. Moles
Barr:...._ - .
0,111 5�5 b
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I feel that I should add a word about the Public Information Session on December 6, 2007,
which I attended.
It was very worthwhile to hold such a meeting on an issue of this sort, and the meeting was
very ably chaired by Councillor John Crawford -- within the parameters he had to work with.
The presentations by Shawn Binns, Manager of Recreation and Community Services, and by
Graeme Davis, County Forester, were very useful and informative.
The presentation by Mr. Dobb of the Ontario Association of ATV Clubs was, predictably, a
public relations exercise for the products manufactured by the large manufacturers who fund
his organization. He made no reference to the specifics of the current application.
Mr. McKever of the North Simcoe ATV Club was in attendance, but declined to speak,
deferring to Mr. Dobb's presentation.
It was the last portion of the meeting, when input was to be received from members of the
public in attendance, that I found very disappointing. Despite the general nature of the public
relations exercise for ATV's presented by Mr. Dobb, no comments of a general nature as to
concerns about ATV use in Oro - Medonte were permitted. Speakers were only permitted to
speak to the specifics of the roads subject to the application.
Speakers were also limited to two minutes, with a stop watch being held up in front of them
while they spoke. In the result, the meeting ended by shortly after 8 p.m., when it had been
scheduled to run until 9 p.m.
There were several members of the public who attempted to speak, having obviously come
well - prepared with pertinent information, and who did not get a reasonable opportunity to
express their views. I would have liked to hear what they had to say.
I went to the meeting intending to speak, but it became apparent that the restrictions imposed
on members of the public would not permit me to communicate my concerns. I chose not to
speak. I suspect others in attendance made the same decision.
After the meeting ended, several members of the public who had identified themselves as living
in the immediate area affected by the current application button -holed members of Council in
attendance and took advantage of that opportunity to present their information and concerns.
I saw maps and other information aids being consulted. Again, I would have liked to have the
opportunity to hear what was said. I would have thought that was the purpose of the meeting.
C35Q,
-4_ leer --1 0
I urge you to reconsider the format and ground rules applied for any future public information
sessions of this sort, in order to make them more useful and truly informative to the members
of the public, and your constituents, who attend.
Thank you for your consideration of this issue.
Yours very truly,
Douglas S. Moles
1-UU d "1Y1U1
December 7, 2007
Mr. Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
148 Line 7 South, Box 100
Oro, Ontario LOL 2X0
Dear Sir:
Re: Request for By -Law to permit All- Terrain Vehicle (ATV) Use on Municipal Roads
I am a resident of Oro- Medonte and attended the information meeting on Dec. 6, 2007.
(?�) 3G
1 am against ATV's on any of the roads discussed. it is too dangerous, given the amount of vehicular
traffic, number of existing & future houses, curves and terrain in those areas.
Simcoe County Forests -- ATV's: If a use permit is issued for the three Simcoe County Forest tracts,
please consider attaching these conditions:
• Reduced speed limit
• Limit months of use to typically dry weather, to reduce impact on trails and environment
• Limit hours of use (suggest 10 a.m. to dusk) — allows for early morning walks by local residents
• North Simcoe ATV Club to commit to litter clean -up twice per year on designated trails
• North Simcoe ATV Club trail warden to commit to enforcing all rules & regulations
Thank you.
Sincerely,
Identity To Remain Private and Confidential
TA/TA anHA
December 7, 2007 _
Mr. Shawn Binns RE t'xjEl
Manager of Recreation and Community Services wol
Township of Oro - Medonte MEpONTE
148 Line 7 South, Box 100 ORO
Oro, Ontario LOL 2X0 TOWNSHIP
Dear Sir:
Re: Request for By -Law to permit All - Terrain Vehicle (ATV) Use on Municipal Roads
I am a resident of Oro - Medonte and attended the information meeting on Dec. 6, 2007.
I am against ATV's on any of the roads discussed. It is too dangerous, given the amount of vehicular
traffic, number of existing & future houses, curves and terrain in those areas.
Simcoe County Forests — ATV's: If a use permit is issued for the three Simcoe County Forest tracts,
please consider attaching these conditions:
• Reduced speed limit
• Limit months of use to typically dry weather, to reduce impact on trails and environment
• Limit hours of use (suggest 10 a.m. to dusk) — allows for early morning walks by local residents
• North Simcoe ATV Club to commit to litter clean-up twice per year on designated trails
• North Simcoe ATV Club trail warden to commit to enforcing all rules & regulations
Thank you.
Sincerely,
Joyce Keddy
P.S. On a personal note I would hope that there would be strong consideration given to the people on the
route that is in question and for those of us that might have to face the same situation in the future.
Thank You
(1,8�q
4
�l
�j,
Binns, Shawn
From: Prewar, Margaret
Sent: Thursday, December 13, 2007 8:36 AM
To: Binns, Shawn
Subject: FW: Road allowance use for Oro Medonte
And Another one
From: Chris N ( mailto:chris.neilson @gmail.com]
Sent: Wednesday, December 12, 2007 10:28 PM
To: Prewer, Margaret
Subject: Road allowance use for Oro Medonte
To whom it may concern.
C �,V
Page I of 2
I am an ATV rider from the city of Barrie. I've been riding an off -road vehicle of some fashion for more
than 25 years, I've gotten into ATV riding a short few years ago and since then have spent a lot of time
discovering the place we call home.. Ontario..
This wandering took us through many towns, and through many backwoods locations, it has taught us
about the forest in our
area, the flora and fawna in our own backyard and gave us (I say us because my whole family are ATV r:
Very little of this could have been possible without using public roadways to get from trail to trail. It is
unrealistic to think that people will trailer their machines from forest to forest as it is not only costly (in
fuel for a truck), and time consuming (loading and unloading).
People know that this is not allowed and it tends to make people speed up while on the roadway to
minimize the time on them in the event the law enforcement is in the area. Now hear me out with this,
as I have some valid points based on my own personal viewing of these events. When law enforcement
is present, the kids who know it is wrong, will only do one thing, and that is speed up to escape, this
makes for very dangerous situations. This traffic exists today on trails where roadways are offlimits
and in many places it is heavy traffic, there can be no enforcement of rules or regulations this way and
there is very little regard for the other people on the trails or for the surrounding houses or farms.
By allowing the OFATV club to have access to these roadways, you make for a far safer situation
between the trail systems. Riders of our club acknowledge speed limits, there is no need to "escape" law
enforcement and there is no need to speed while on the trail systems as we are trying to enjoy the forest
just as everyone else is. What your walkers and other users of the area see today are not OFATV club
members, they have no governing body and very little to lose by tearing up the area. OFATV is
working very, very hard to put a stop to this and keep the trails safe and beautiful for everyone for
decades to come. The OFATV have committed volunteers that warden the trail systems and work with
the OPP in ensuring that the rules and by -laws are enforced.
The Simcoe County forest appear to realize that what we say is true, and have already started to see the
benefit of having our club on their land. OFATV has cleaned up the areas, and with the standard noise
regulations, they have made the forests a quieter safer place for all who enjoy them. There simply is no
10-'C2 q
'C' — Page 2 of 2
realistic way to participate in this sport or any sport in Ontario without some sort of governing body and
OFATV has made giant strides in ensuring that both the riders and the governments best interest is kept
at the forefront and ensuring its safe for everyone in our club and everyone we encounter while out on
the trails.
To summarize, the traffic on your roadways already exists. It exists at greater speeds than is safe to do
so and in bigger numbers than I am sure you will even know. Allowing OFATV on these roads can
only make them safer, with our better enforcement, our better organization and our greater respect for
the people in the area and utilizing the trail systems.
Thank you for your time, we appreciate you taking this time to hear us and consider this request.
Best Regards,
Chris, Jenifer, Zakkary and Marcus Neilson
Barrie, Ontario, Canada
Binns, Shawn
From:
Prewar, Margaret
Sent:
Wednesday, December 12, 2007 11:38 AM
To:
Binns, Shawn
Subject: FW: Road usage by ATV's
Another For!
From: Doug Smith [mailto:dags @infinity.net]
Sent: Wednesday, December 12, 2007 10:55 AM
To: Prewer, Margaret
Subject: Road usage by ATV's
R
Page 1 of 1
I am FOR the use of roads for ATV's in Oro- medonte because it can help to connect the trail
system the North Simcoe ATV Club is trying to establish. It will also help keep ATV's away from
private land and with a wardening system will maintain a safe speed limit for everyone concerned.
Ramara has done this and it is working quite well. It will also improve tourism in the area when set
up properly. I hope you do pass this in the township and allow you to become an inovater in this up
and coming sport.
Douglas Smith
Box 715
Orillia Ont.
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0
Binns, Shawn
From: John Sheard Usheard @wdgroup.ca)
Sent: Wednesday, December 12, 2007 1:41 PM
To: Binns, Shawn
Subject: ATV request
Please send me information on a request to use ATVs on Municipal roads. As a taxpayer who lives on
Highland Drive in Horseshoe Valley I am very opposed to the use of theses vehicles which I see as
destructive to the environment, loud and irritating to man and animals and just simply dangerous.
How do I register my objections to the request? I work in Toronto several days each week and cannot
be present at a council meeting.
Thank you.
John Sheard
WRI Group
145 Haist Ave., Unit 8
Woodbridge, ON L4L 5V1
Tel: (905) 851 -9391
Fax: (905) 851-8785
E -mail: jsheard @wrigroup.ca
Web: www.wrigroup.ca
Confidentiality Statement - The contents of this e-mail, including its attachment, are intended for the exclusive
use of the recipient and may contain confidential or privileged information. If you are not the intended
recipient, you are strictly prohibited from reading, using, disclosing, copying, or distributing this e-mail or any of
its contents. if you received this e-mail in error, please notify the sender by reply e-mail immediately and
permanently delete this e-mail and its attachments, along with any copies thereof. Thank you.
cqi
Page I of I
Binns, Shawn
From:
Prewar, Margaret
Sent:
Thursday, December 13, 2007 8:36 AM
To:
Binns, Shawn
Subject: FW: ATV Use on roads
And another one
From: Donny Wilson [mailto :stoneworksmasonry@yahoo.com]
Sent: Thursday, December 13, 2007 7:08 AM
To: Prewer, Margaret
Subject: ATV Use on roads
Hello my name is Don Wilson I am a avid ATV user and enjoy ice fishing in the winter. I lived in
Alcona for a few years before moving to Hawkestone. So far I just love it here and just love the
community. I loved being able to take my ATV to the lake to go fishing when I lived in Alcona. I hope
to see this law passed here because there are lots of responsible people like me that would also enjoy it.
ATV's are much quieter than snowmobiles and much less dangerous, I also am a avid snowmobiler but
enjoy riding my ATV better when I go fishing so I can safely carry my gear.
Thank You
Don Wilson 487 1953
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\. 1
Prewar, Margaret
From: Dave Brown [daveswelding@sympatico.ca]
Sent: Thursday, December 13, 2007 10:40 PM
To: Prewer, Margaret
Subject: AN Road use
Attachments: To Oro Medonte Council.doc
Good Day.
4 �— Page I of 1
I am for Road use allowance for Atvs. It will give more tourist dollars to the community and
access other opportunities for businesses to grow , and or open.
Thank you for your time.
David Brown.
To Oro Medonte Council:
We as residences of Oro Medonte and
atv enthusiasts we would like road access in our municipality.
We feel that this is a by- law that would benefit our community,
with tourism dollars and bring visitors to our area to see what a
beautiful community that we live in.
We have a chance to work with a local ATV club and we feel
with their support this can be a great opportunity for all us.
Thank you
Prewar, Margaret
From: Brad Brillinger [chins_69 @hotmail.com]
Sent: Friday, December 14, 2007 7:26 AM
To: Prewer, Margaret
Subject: Road access
To Oro Medonte Council:
(2 43 Page 1 of 1
We as residences of Oro Medonte and atv enthusiasts we
would like road access in our municipality. We feel that this is a by- law that would benefit our
community, with tourism dollars and bring visitors to our area to see what a beautiful
community that we live in.
We have a chance to work with a local ATV club and we feel with their support this can be a
great opportunity for all us.
Thank you
? F IB \ G 44
Prewer, Margaret
From:
Terry Cartwright (tartwright @nmpi.caj
Sent:
Friday, December 14, 2007 8:02 AM
To:
Prewar, Margaret
Subject:
ATV Access
Attachments: To Oro Medonte Council.doc
ri
To Oro Medonte
Coundl.doc (20...
Good Morning Oro - Medonte Councilors,
Please see attached email ... I am a Simcoe county resident and an active OFATV member.
Please support our initiatives.
Thank you in advance for your support.
Best Regards,
Terry Cartwright
President
North Metric Precision (2006) Inc.
15 Allaura Blvd.
Aurora, Ontario
L4G 3N2
Ph. 905- 841 -0544
Fx. 905- 841 -1851
TCartwright @nmpi.ca
Manufacturers of Precision Machined Components QS9000 Certified Supplying the Automotive
and Commercial Industries for 10 years.
The information contained in this electronic message and any attached
documents is intended only for the specific use by the designated recipients named above.
This message may be a NMP customer communication and /or NMP proprietary document and as
such is privileged and confidential. If you are not the intended recipient of the original
transmission, please be advised that you have received this document in error and that any
review, distribution, dissemination or copying of this message is prohibited. If you
have received this communication in error, please notify us immediately by return email or
by telephone Thank you.
To Oro Medonte Council:
C L449
We as residences of Oro Medonte and
atv enthusiasts we would like road access in our municipality.
We feel that this is a by- law that would benefit our community,
with tourism dollars and bring visitors to our area to see what a
beautiful community that we live in.
We have a chance to work with a local ATV club and we feel
with their support this can be a great opportunity for all us.
Thankyou
Terry Cartwright- December 13, 2007
OFATV Member
Page 1 of 1
Prewer, Margaret
From: bob mckinley [bmckinley @rogers.comj
Sent: Friday, December 14, 2007 8:56 AM
To: Prewer, Margaret
Subject: To Oro Medonte Council.doc
To Oro Medonte Council:
We as residences of Oro Medonte and atv
enthusiasts we would like road access in our municipality. We feel
that this is a by- law that would benefit our community, with
tourism dollars and bring visitors to our area to see what a beautiful
community that we live in.
We have a chance to work with a local ATV club and we feel with
their support this can be a great opportunity for all us.
Thank you
Bob McKinley
12/14/2007
To: Council of the Township of
Subject: Proposed By-Law to p4
Date: Decembeilgr,V07
I live on Line Two of, Oro at the &
also goes through the Simcoe Cot
boundary,
Although ATVs damage forest tra
have no objection to that. Howev
Law authorizing ATV use on this
portion ofpass Lake Side Road as
Since the Bidwell Road has been
has been payed betwoen, Lines 2 aj
of traffic and speed c ,
an only be ex
which I understand is lin the plans,
proposed to be opened to ATV us
noisc, road wear and inconvenienc
is also dangerous use of the st
very limited vigibil� ity both north
acciaents there if ATVs are on the
the 80 kmph speed limit they are a
link the separate tract I of Suncoe
not allow ATV use o� Line 2 soutl
The trail network can still link the I
County Forest if only the Bass L4k,
Proposed. However, even there Q
houses along that stretch is United,
leading to and from th# Horseshoe
limited.
I would therefore sugg -.st to Coin
open to car traffic. The second best
Bass Lake Side Road Proposed a
30/31 Side Road but w th a Sunset (
Council to follow with input from tb
Sincerely
X XJ
TO 39Vd
TOO/TOO*d
__1 _ -
ATV use on Municipal Roads
iem end of the proposed ATV road use. The trail
Forest along my northern and eastern property
their use is allowed in Simcoe County Forests and I
I have a number of concerns with the proposed By-
)rtion of Line 2 open to car traffic as well as the
, Line 3 open to car traffic.
Gved between Lines I and 2 and Bass Lake Side Road
13 we can expect more traffic on Line 2. The amount
Wed to increase ag,,dn once Line 2 has been paved
There are 8 houses on Line 2 in the stretch that is
which would have to bear the brunt of the pollution,
The junction of Line 2 and the Bass Lake Side Road
)rt, steep hill on Line 2 at that corner. This makes for
and south directions and council should, expect
Oad. Whether they are going slower than cars or at
azard. ATV access to Line 2 is also not needed to
)untY Forest. For all these reasons Council should
of the Bidwell Road.
)rth But, South Barr and Drury tracts of the Silmoe
Side Road and Line 3 are opened to ATV traffic as
ncil should be cautious. Although the number of
'One. there is considerable traffic in all among
ea. The road has a number of curves and visibility is
1 that ATVs not be allowed on any of them roads
Option is to allow ATV road use only on Line 3 and
well as 0" the UnOP"Od portions of Lim 2 and the
'cause limiting ATV use to One year with a review by
community.
N3NVdWVdAdd3i 9VEV68990/-T
SINOGSW-OHO 90 dIHSNMOI
VS:6T LOOZ/CT/ZT
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Page l of
�
_ \ °�,�l
�\�� � ��k�
Binns, Shawn
From:
Prewer, Margaret
Sent:
Monday, December 17.20078:53AM
To:
Binns, Shawn
Subject: FW: A.T.V. use of Twsp. roads
From: BanYDuson,e
Sent: Friday, December 14,2OO7 12:09 PM
To: Pnswer,Marganet
Subject: A.T.V. use ofTwsp. roads
Dear Council,
I wish to support the use of township roads for A.T.Ws. to safely access other trails. The township has some
excellent topography and terrain that will help to develop a growing industry and a tourist boon. Safety is first, so
as long as everyone knows the rules and abides by them, it will surely be an economic boost for the Twsp. Thank-
you,
Regards,
Barry Duoome.
Hillsdale, On.
/,o'7rn`n7
Binns, Shawn
From:
Prewer, Margaret
Sent:
Monday, December 17.20O78:55AKA
To:
Binns, Shawn
FW: Road Access
From: keith woods
Sent: Saturday, December 15, 2007 10:14 PM
To: Prevver, Margaret
Subject: Road Access
To Oro Medonte Council:
Page ]of\
\\ ��
\\C�~ '� � �
My girl freind and I are members of the North Simcoe atv club. I am a trail warden and do what I can to make
sure people are following the rules of the trails and the road that we are allowed to use. I am writing this letter to
ask you ho please allow ua road access in Oro Medonh*. | have been told by many Recreation bussineooeathat
atv are outselling skidoo 9 to 1. With the atv season being longer then the skidoo season, | believe that itwould
help with tourism in the community. Thank you for the conoidnredion.
Keith
1.1
Tammy Feltham
11 /1 '7/nn17
December 17, 2007
Dear Mr. Binns,
RE: Request for By-law to permit All-Terrain Vehicle (ATV) use on Municipal Roads
The purpose of this letter is to express our concern with the proposed by-law to permit
ATV use on 'Line 2 North from Bidwell Road south approximately 1.5km to County
Forest'. This area of Oro-Medonte is known as Clowes Comers and is a vibrant rural
community. We consist of 9 properties in the immediate area and include families,
children, dogs, roosters as well as farm property with cattle. For many, many years the
residents of Clowes Comers, as well as visitors accessing the Simcoe County Forests
along line 2, have enjoyed the safety of walking/hiking/skiing along Line 2. Recently,
however, the safety of using Line 2 has become a concern as the area gets busier and
more and more traffic is using Line 2. Allowing ATV use along this stretch will greatly
contribute to the business of this area and will not only take away from the rural life that
the Clowes Comers community has treasured for so many years but it will pose a
tremendous safety hazard for all community members and visitors.
Thank you for your consideration.
Yours sincerely,
Linda and Michael Stringer
1824 Bass Lake S.R.
RR #2
Shanty Bay, On LO.L 2LO
c.c. Mayor Harry Hughes
Sandy Agnew
To Oro Medonte Council:
We as residences of Oro Medonte and
atv enthusiasts s our
We feel that this is that t our community,
with r ism dollars and bring r to to
beautiful community that we live in.
We have a chance to work with a local ATV club and we feel
with their support this can be a great opportunity for all us.
Thankyou
atv enthusiasts like in r municipality.
We feel that this is that would benefit our community,
with tourism dollars and bring visitors r area to
beautiful t that we live in.
We have a chance to work with local ATV club i
with it support this can be a great opportunity for all
Thankyou
To Oro Council:
RECEIV
ORO-MEDONTE
TOWNSHIP
We s residences of Oro
atv enthusiasts like road access in r municipality.
We feel that this is law that would benefit our community,
with rise dollars i visitors to our area see what a
beautiful community that we live in.
We have a chance to work with local ATV club l
with it support this can be a great i l s.
Thankyou
:4t
}
$�
P,
RECEiVEDI
To - t il:
ty
We as members of North Simcoe ATV Club
would like s tti permission for road
allowance r municipality.
North Simcoe club has had permission use the roads in the past
when we did our charity ride for the r vin g Children Centre. We had
approximately riders that day and we had no incidents what so ever.
Thank you
Club
Irwin, Doug
From: Binns, Shawn
Sent: Tuesday, December 18, 2007 3:29 PIVI
To: Irwin, Doug
Subject: Fw: ATV Road Access in Oro Medonte - By-Law
----- Original Message - - - --
From: Prewer, Margaret
To: Binns, Shawn
Sent: Tue Dec 18 14:39:20 2007
Subject: FW: ATV Road Access in Oro Medonte - By-Law
From: Don Anderson
Sent: Tuesday, December 18, 2007 2:22 PM
To: Prewer, Margaret
Subject: ATV Road Access in Oro Medonte - By-Law
To Oro Medonte Council:
Good day. I am not a resident of Oro
Medonte; however, I am an ATV and outdoor enthusiast and would like you to consider ATV
road access in your municipality. I feel that this is a by- law that would benefit your
community with tourism dollars and bring visitors to your area to see the beautiful
community that you live in.
I understand that you have a chance to work with a local ATV club to make this happen. I
feel with their support this can be a great opportunity for you.
Thank you,
Don Anderson
112 Starr Ave
Whitby, Ontario
L1N3E2
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1
.0-
Dept. Report No.
To: Committee of the Whole
Prepared By:
RC2007 -30
Shawn Binns
Subject:
Department:
Council
Ravines of Medonte Park
Recreation and Community
Development
Services
Date:
C. of W.
December 13, 2007
R.M. File #:
Motion #
Date:
Roll #:
BACKGROUND:
In 900q n nrni in of enmmi inity vnh intaarS henan nonstnictinn a winter outdoor rink within the Ravines
of Medonte Park. In 2004 Mr. Denis Lee a Ravines of Medonte resident, submitted a proposal to
construct a Multi- Purpose Pad to the Township Recreation Coordinator. Mr. Lee was advised of the
Parkland Capital Development Policy and was advised to begin generating interest and raising funds
within the community, the "Ravines of Medonte Park Association" was created and they began
generating interest and fundraising. In 2005 the group approached Council again with a request to
construct a rink with lights within the Ravines of Medonte Park. In February of 2007 the group once
again approached Council regarding the development of a Multi- Purpose Pad. Funding for the
community initiated capital request was allocated to the project during the 2007 Budget, in
accordance with the Townships Parkland Capital Development Policy; which includes a 50/50 cost
share between the Township and Community.
Following the budget deliberations the community committee sent out correspondence to generate
interest, engage volunteers and start fundraising.
A letter was the sent to all residents by the Township informing them of the proposed development
and requesting feedback from residents (Attachment "A "). Throughout 2007 staff has liaised with
residents regarding the proposed development.
It is the Townships Policy to work in partnership with communities in the development of parkland
and recreational facilities. Staff provided support with grant information and assistance with
application development. The Community Committee partnered with the Orillia Kinsmen, various
local businesses, and the Township to complete a grant application for the Ontario Trillium
Foundation to facilitate the development of a Multi- Purpose pad with lights, as well as to provide
Tennis, Basketball, and a rink in the winter months. Application was submitted the end of June 2006.
\` --@
y
On November 21, 2007 Staff was notified that the Orillia Kinsmen were successful in the Ontario
Trillium Foundation Fund application in the amount of $32, 600. A summary of the application is
attached (Attachment "B ")
A report was not prepared until this time as the initiative would not be realized unless sufficient funds
were raised.
Upon announcement of the Ontario Trillium Foundation grant; staff sent additional correspondence to
the community informing them that a grant was received and that a staff report would be presented
for Council's consideration.
Following the funding announcement staff and the ward councilor held meetings with the organizing
committee as well as residents expressing concerns to review options and discuss next steps.
Other locations were investigated, however the community felt strongly that if the project was going to
receive their support in would need to in their neighbourhood.
Under the terms of Agreement between the Orillia Kinsmen and the Ontario Trillium Foundation the
project is required to be completed by May, 2008; therefore a decision is required regarding the
proposed development.
ANALYSIS:
Summary of feedback received from residents (Attachment "C "):
Feedback received in support
Petition /Signatures received in support of a lighted multi - purpose pad
Total of 83 Households in support
63 households within the immediate neighbourhood
20 households from Condor Drive
5 additional pieces of correspondence were received in support of the project
Feedback with concerns or opposition
Correspondence received from 8 households with concerns
Summary of Concerns
• Maintenance
• Process
• Increase Use and Parking
• Illegal Activity within the park
• Request for areas for passive
• Aesthetics
recreation benches and gardens
August 8`h, 2007 — Recreation Technical Support Group Meeting
The Recreation Technical Support Group received correspondence from residents as well as a
verbal report from staff. Deputations by 5 residents opposed to the parkland development were heard
by the committee. Procedural By -Law 2006 -114 was waived to allow four deputations who had
submitted deputation requests on short notice to be heard on the evening of the meeting.
Recommendation from staff "That Council give favourable consideration authorizing the construction
of a multi - purpose pad in the Ravines of Medonte Park" was defeated.
It should be noted that equal opportunity was not given to residents in support of the initiative.
IM
Additional correspondence from residents has been received and is attached for consideration
(Attachment "D ")
Conclusions:
• Since 2003 the outdoor rink in the Ravines of Medonte Park has received a great deal of use
and has grown year after year.
• The Development of a Multi- Purpose Pad would facilitate multi -usage for a variety of ages in
all seasons, thus increasing the use of the park.
• There has been demonstrated volunteer commitment and work that has gone in to the park
and proposal.
• The development of a multi - purpose pad is in line with recommendations contained in the
Recreation Master Plan, which recommends multi -use, facilities in the north end of the
Township, and public / private partnerships in the development of the parkland.
• Community Support / Use
• Due process was followed in accordance with the Township's Policy.
• Should the development be approved, a final design would be required, including engineering
for multi - purpose pad and the servicing of the site. The final layout and design will be
developed with community consultation.
Addressing concerns of residents:
Aesthetics — In addition to the Multi- Purpose Pad, it is recommended that trees and shrubs be
planted around the pad and throughout the park. Gardens can also be created to be maintained by
the community. Any boards used for the creation of the rink will be temporary in nature and used
only for winter months.
Passive Recreation — By locating the Multi- Purpose Pad on north east side of the park, close to the
parking lot, this will maximize the amount green space in the park for passive recreation. Benches
can also be included in landscaped areas. The area where the current ball diamond is located will be
replaced with turf. It is recommended that natural species of trees and shrubs are planted and that
fruit bearing shrubs be included for birds and wildlife.
Multi- Purpose Pad - The Multi- Purpose Pad will include two (2) basketball nets as opposed to four
(4) as indicated in the proposal submitted. The pad will be designed to facilitate tennis, basketball,
skating, and ball hockey. A fence will need to be included for Tennis. It is also recommended to
include a shuffle board court, to add another use and allow for another activity for seniors.
Lights- Four (4) light standards are proposed around the corners of the multi - purpose pad. Lights will
be directional. Lights will only be used in winter months for the ice surface. Lights will controlled by a
timer, having to be turned on manually. This will ensure lights are only on when the pad is being
used. Lights will be turned off by 9pm on weekdays and 10pm on weekends, with an exception for ice
maintenance.
Maintenance — Garbage receptacles will be included and will be maintained by the Township. Turf
and park maintenance will also be done by the Township. The maintenance of ice surface and
gardens will be the responsibility of the community.
-3-
�\� -`
Increased Use and Parking — The Park is intended as a neighbourhood park, No additional parking
will be created. Use may increase slightly in the winter months, however it is anticipated that no
additional parking will be required.
A draft layout has been attached as a reference (Attachment "E ")
Recommendations:
Taking into account the feedback from residents, the Recreation Technical Support Group, and
reviewing the Recreation Master Plan, it is recommended that Council give favorable consideration to
the development of a multi- purpose pad in the Ravines of Medonte Park and that a final design be
prepared with community consultation and presented to Council for final approval.
RECOMMENDATIONS
1. That Report No. RC2007 -30 be received and adopted.
2. That the development of a multi - purposed pad within the Ravines of Medonte Park be approved
as outlined in report RC2007 -30, within the funds allocated within the 2007 Budget.
3. That a Township account be set up and tax receipts be issued for donations towards the Ravines
of Medonte Parkland Development.
4. That staff work with the residents and the Orillia Kinsmen to develop a final design of the Ravines
of Medonte Park for Council's consideration.
Respectfully submitted,
Shawn Binns
Manager of Recreation and Community Services
C.A.O. Comments: Date:
C.A.O. I Dept. Head
June 22, 2007
Dear Resident:
TE ,'E COR PORATION OF THE
X7 N H
i% _
148 U. i_, 7 5.. Rox 100
0r0. 2 maz:.o L": 2X0
,o5° 05 A87
.?'x 705, 4"1' `3
A group of local residents have been constructing and maintaining an outdoor rink in the Ravines of
Medonte Park for the past four years. The residents have formed a community committee and been working
diligently to develop a four season multi - purpose pad to serve the community of the Ravines of Medonte
and surrounding area. It is the Townships policy to work in partnership with communities in the
development of parklands which includes community consultation and a 50/50 cost share for capital
developments.
The proposed multi- purpose pad will consist of a 60'x 120' concrete pad to accommodate an ice surface in
the winter months and a multi - purpose area during the summer months.
The location proposed for the multi - purpose pad is within the Ravines of Medonte Park for your reference a
map has been attached.
The purpose of this letter is to seek input and feedback on the proposed Multi -Use Pad within the Ravines
of Medonte Park.
The Township respectfully asks that all comments or clarification with respect to the proposed
development of the Ravines of Medonte Park be submitted in writing or by email to the Parks and
Recreation Department by 4:00pm July 11, 2007.
Sincerely,
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
sbinns @oro- medonte.ca
1 ko._
Ontario Trillium Foundation Application Details
Lead Applicant: Orillia Kinsmen Club
Collaborative Application
Proposal is construct a 60x120 fenced / lit multi- purpose pad within the
Ravines of Medonte Park
Proposal Addressing the Following Trillium Priorities
1. Healthier and More physically active Ontarians
2. More effective volunteers and more people engaged in their
communities
Why project is important:
• Provide recreational amenities in a rural community
• People will become engaged in their community
• Volunteers and community involvement
• Increase in physical activity levels
• Multi -use for all ages / all seasons
• Partnerships
Details of Collaborative Agreement
Orillia Kinsmen Club — Accountable for all funds and distribution through
grant funds from the Trillium Foundation
Township of Oro Medonte
The Township of Oro - Medonte will provide the land for the proposed project within
the Ravines of Medonte Park and take a leadership role in the coordination of the
technical aspects of the project. The Township will also take a leadership role in the
training and volunteer management of the community group. The Township of Oro -
Medonte will also ensure proper risk management practices are in place, and will
maintain the park with the community assistance once the project has been
completed
Community Volunteers
Will ensure that all work is carried out, assisting with the organizing of all aspects of
job implementation. All purchases, whether equipment, construction materials or
labour will be agreed upon by The Orillia Kinsmen, The Township of Oro - Medonte
and the volunteer committee.
Local Construction Site Supervisor will bring his expertise to the project
1OD
Volunteers will ensure all required paperwork is completed and sent to Trillium
Volunteers will continue to work on the park and make and maintain the ice surface
Township of Oro - Medonte - $20.000.
Cash Donations $3.200
Corporate x 2 donations
Private Contributors - $1.900.00
From 15 private resident donations
BUDGET SUMMARY
EQUIPMENT DONATIONS - $16.644 (including taxes)
6 hydro poles — 6 @ $500. _ $3000.
Installation of 6 hydro poles for lights — 6 @ $500.= $3000.
Supply backhoe, bobcat for grading and laser level
$200. /day @ 3 days = $600.
6 meal halide lamps for light posts
6 @ $500. _ $3000.
R -bar for reinforcement of concrete pad
120 pieces 60', 60 pieces 120' = 14,400 lineal feet
@ .250/foot = $3600.00
Boom truck — 6 -8 hours @ $200./hr = $1400.00
LABOUR DONATED
17 Volunteers
There are many others that have also offered to volunteer,
too many to mention in fact. These people have however
given a definite commitment.
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Public Parkland Inventory - Municipal M8
RAVINES OF MEDONTE PARK
Q
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W+ E •
ss
60 0 60 120180 Meters
Ownership- Township of Oro - Medonte
Site Location- 8 Blackcomb Drive (Corner of Medonte Side Road #2, Ravines
of Medonte)
Legal Description- Plan M493 Lot 33
Existing Facilities- Little league ball diamond
Access & Services- Paved and gravel driveway
Size- .82 hectares
Water Frontage- None
Topography- Flat
Vegetation- Grass, bush on perimeter
Drainage- Small swale, good
Views- Medonte side road, natural buffer to next house. Adjacent forest.
Municipal Official Plan- Rural Residential
Municipal Zoning Bylaw- Open Space .
Date of Registered Plan - October 23, 1992
� V\3 - � It
May 30, 2007
Dear Dennis,
Thank you for your letter dated May 2, 2007, concerning the future development of the
Ravines of Medonte Park. First let me say that any monies our family has contributed so
far was for the on going expenses of trying to make an outdoor rink. Our family much
appreciated Bill and your efforts.
As for the park development, $19,000 does sound lofty, and not meaning to be negative, I
think you may find many of the neighbours may not be supportive. However, the very
fact that we have a group of families trying to do something, is very positive. My family
would benifit from this project!
In our situation, money is well used paying bills, travelling etc. and we struggle to free up
some from all of our expenses. I don't see tying up our money in a dormant account, for
future development is an advantage to us, when we could be using it to pay bills etc.
Therefore, I will pledge $1000.00 to you and will pay said amount when the project
becomes a reality. This represents a little more than 5% of the remaining total. If you can
find 20 other families to give same or 40 families to give $500,00, than you will have the
necessary funding.
I realize you would rather have the money in the account, but 5 years down the road, and
we'ved moved away and no park was developed and $1000.00 dollars is lying dormant of
our money, in the account... and the project has increased in cost.
Once again, thanks for all of your efforts both on the outdoor rink and on park
development. It has been much appreciated.
Yours truly
Robert Jackson
Township of Oro - Medonte
148 Line 7 South
Box 100
ORO, Ontario
LOL 2X0
July 30, 2007
Dear Shawn
Attached are six pages of signed petitions regarding `The Ravines of Medome Park
Project'. I hope that this will be satisfactory.
Given the short notice to obtain signatures we were unable to reach everyone in our local
community. I can only assume that they were away on holiday. If you require more
signatures please let us know and we will attempt to reach the people that were
unavailable and if necessary go further into the community.
Sincerely,
�PV�6v,
Sandy Austin
21 Whistler Place, RR #2
COLDWATER, Ontario
LOK 1 EO
THE RAVINES OF MEDONTE PARK PROJECT
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Members of the community are currently working together to raise funds and build a lighted concrete pad on
The Ravines of Medonte Park lands (on the corner of Blackcomb Drive and Medonte Side Road #2) for tennis
courts, basketball nets and for a rink surface in the winter.
By signing this document you are in favour of this project.
NAME
ADDRESS
SIGNATURE
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THE RAVINES OF MEDONTE PARK PROJECT
Members of the community are currently working together to raise funds and build a lighted concrete pad on
The Ravines of Medonte Park lands (on the comer of Blackcomb Drive and Medonte Side Road #2) for tennis
courts, basketball nets and for a rink surface in the winter.
By signing this document you are if favour of this project.
NAME
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THE RAVINES OF MEDONTE PARK PROJECT
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Members of the community are currently working together to raise funds and build a lighted concrete pad on
The Ravines of Medonte Park lands (on the comer of Blackcomb Drive and Medonte Side Road 42) for tennis
Courts, basketball nets and for a rink surface in the winter.
By signing this document you are in favour of this project.
NAME
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SIGNATURE
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THE RAVINES OF MEDONTE PARK PROJECT
Members of the community are currently working together to raise funds and build a lighted concrete pad on
The Ravines of Medonte Park lands (on the corner of Blackcomb Drive and Medonte Side Road 42) for tennis
courts, basketball nets and for a rink surface in the winter.
By signing this document you are in favour of this project.
NAME ADDRESS tl SIGNATURE
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THE RAVINES OF MEDONTE PARK PROJECT
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Members of the community are currently working together to raise funds and build a lighted concrete pad on
The Ravines of Medonte Park lands (on the comer of Blackcomb Drive and Medonte Side Road #2) for tennis
courts, basketball nets and for a rink surface in the winter.
By signing this document you are in favour of this project.
NAME ADDRESS SIGNATURE
�Cl tin e ko) (1 .
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THE RAVINES OF MEDONTE PARK PROJECT
Members of the community are currently working together to raise funds and build a lighted concrete pad on
The Ravines of Medonte Park lands (on the corner of Blackcomb Drive and Medonte Side Road #2) for tennis
courts, basketball nets and for a rink surface in the winter.
By signing this document you are if favour of this project.
NAME
ADDRESS
GNATURE
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Page 1 of 1
Binns, Shawn
From: stan
Sent: Thursday, June 28, 2007 8:51 PM
To: Binns, Shawn
Subject: Ravines of Medonte Park
I am very much in favour of of supporting the park in the Ravines of Medonte. I live at 1718 Mt St Louis Rd E. The
Park is a good venue for adults and children to exercise and play together as families. Rosemary Athron
,�L �«
Ravines of Medonte Park.
`...
Binns, Shawn
From: Binns, Shawn
Sent: Tuesday, July 03, 2007 3:35 PM
To: 'Mercer, Clarence'
Subject: RE: Ravines of Medonte Park.
Clarence,
Thank -you for your e-mail, I have provided clarification to your comments below.
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
(705) 487 -2171
www.oro- medonte.ca
"Man does not cease to play because he grows old, Man grows old because he ceases to play' - GB Shaw
Page I of I
This e-mail. including any attachment(s), may be confidential and is intended .solely for the attention and information of the named addresseets). If you are not the intended recipient in
have received this message in e., please ramify me immediately by return e-mail and pemeanently delete the original transmission from your computer, including any atmchmends).
Any unauthorited distribution. disclosure or copying of this message and mmchmemis) by anyone other than the recipient is strictly prohibited.
From: Mercer, Clarence
Sent: Monday, July 02, 2007 11:34 AM
To: Binns, Shawn
Subject: Ravines of Medonte Park.
Shawn:
Thank you for your letter asking for comments on the development of the park. I think the park development good for the
kids. A few questions I have are:
> Who will be maintaining the park after it is developed. The Township would maintain as it does all parks, however
we would work with the residents and community to maintain the ice surface and assist with maintenance. The
Township would provide leadership in volunteer development and procedures to ensure safety.
> Will there be a tax increase to cover the cost. Your letter states a 50/50 cost split between community and township for
consultation and development. What is the total cost and do community members pay through taxes or a one time charge.
We do not have children at home, and do not use the park, so is the cost shared by those with children or all in the
community. I would not be in favor of paying a one time fee or a tax increase without knowing how much in advance and then
deciding. However I do feel facilities are needed to give the younger generation areas for sports etc. and occupy their time.
There is no impact on taxation, the Townships portion would come from the Recreation Reserve funds, the Communities
contribution could come from grants, and community fundraising. The total cost is approximately 38,000
> Who is allowed to use the facilities? How do you police people from out of the area using it or is it available to anyone who
drops by and if so who is responsible for damages. The park is a neighbourhood park intended to serve the neighborhoods
recreational needs, we would took to the community to assist us in the "policing ".
> Is insurance required for injuries or is it covered by the township in case of a lawsuit. Who maintains the park if the present
committee disbands or members move or they tire of maintaining the park. Insurance is covered by the Township, the
volunteers would also be covered under the Townships Policy but procedures and best practices will need to be
implemented and followed. The Township would maintain the park as we do all of our parks, but the community would be
required for maintaining ice surface
> Most of the people in the area do not have children and never use the park.
I U ..
148 Line 7 5., Box 100
Oro, Ontario LOL 2X0
Phone (705)487 -2!71
Fax (705) 487 -0133
W"" W.oro -n edomexa
p'O Mr ; JUf 0 k ni1i
June 22, 2007 7fp�,,, •� pR0-
Tn1AIA' NTH
Dear Resident:
A group of local residents have been constructing and maintaining an outdoor rink in the Ravines of
Medonte Park for the past four years. The residents have formed a community committee and been working
diligently to develop a four season multi - purpose pad to serve the community of the Ravines of Medonte
and surrounding area. It is the Townships policy to work in partnership with communities in the
development of parklands which includes community consultation and a 50150 cost share for capital
developments.
The proposed multi - purpose pad will consist of a 60'x 120' concrete pad to accommodate an ice surface in
the winter months and a multi - purpose area during the summer months.
The location proposed for the multi - purpose pad is within the Ravines of Medonte Park for your reference a
map has been attached.
The purpose of this letter is to seek input and feedback on the proposed Multi -Use Pad within the Ravines
of Medonte Park.
The Township respectfully asks that all comments or clarification with respect to the proposed
development of the Ravines of Medonte Park be submitted in writing or by email to the Parks and
Recreation Department by 4:00pm July 11, 2007.
Sincerely,
Shawn Binns Z
Manager of Recreation and Community Services
Township of Oro - Medonte
sbbiinns @oro- medonte.ca /�,
6I d./d ��R 1� L /f e d ��fi�.� i' Jf� - t �, � • -�G� -r
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Binns, Shawn
From:
Sent: Friday, July 06, 2007 8:34 AM
To: Binns, Shawn
Subject: RE: multi use pad in Ravines Medonte
Thanks for this Shawn
I'll look for the fund raising events
A great way to do this!
regards
Jim
"Banns, Shawn" <sbinns @oro- medonte.ca>
07/05/2007 02:01 PM
To •Jim Ogilvie'
cc
Subject RE: multi use pad in Ravines Medonte
-
Hi Jim.
I have attempted to answer you questions below please feel free to call
me should you have any questions.
The 50/50 cost share means that the community would fundraise for 508
and the Township would contribute the additional 508 which would come
from Recreation Reserve funding with no effect on the tax levy. The
fundraisina would be done on a number of levels from voluntary community
donations, in kind contributions and so forth. The community committee
has also applied for grants through Bell Canada True Sport and The
Ontario Trillium Foundation.
Again please do not hesitate to drop me a line should you require more
details
In Recreation,
Shawn Binns
Manager of Recreation and Community Services
Township of Oro- Medonte
(705) 487 -2171
www.oro- medonte.ca
"Man does not cease to play because he grows old, Man grows old because
he ceases to play" - GB Shaw
This e -mail, including any attachment(s), may be confidential and is
Page 1 of 2
- - - -- Original Message---- -
From: Jim Ogilvie [mailto:
Sent: Thursday, July 05, 2007 1:30 rM
To: Binns, Shawn
Subject: multi use pad in Ravines Medonte
Dear Shawn
MY name is Jim Ogilvie. I have lived in the Ravines of Medonte for
almost 10 years,
the park contained in the development was one of the reasons we chose
the area.
As a resource - it has been really not been used by a lot in the
neighbourhood.
I think the gradual increase of families with children is one factor
that supports the drive here to put in a pad. So I am in favour of
making it more useable.
One question
the 50 - 50 cost share
how does this impact the individual home owners in the area
in regards to taxes - is this how it will be "shared"
is there a cost to me - if so how much?
how wide of a circle from the park involved if so
There is a number of possibilities here so I'm shooting at no target
any chance you can provide a few more details to this topic would be
appreciated!
regards
Jim Ogilvie
\ \� -ate,
Binns, Shawn
From: Irene Potter
Sent: Wednesday, July 11, 2007 12:08 PM
ck'
Page 1 of 1
To: Binns, Shawn
Subject: Ravines of Medonte Park
Dear Sir;
Further to your letter of June 22, 2007 regarding the Ravines of Medonte Park - multi - purpose pad, we would like
to fully endorse this plan.
It has been a pleasure to see children using the park all winter, participating in pick up hockey games (of which
my husband and I have participated with bruises to show for it), and bringing our community together. It has been
a wonderful tool for meeting neighbours that we may not otherwise get to know.
We have lived in the Ravines of Medonte since 1997 and for years this park was rarely utilized. A multiuse pad
could be used for basketball courts in the summer and the skating pad in the winter. I sincerely hope that the
Township approves the plan and allows this project to go forward.
Should you wish to speak to me directly, you can call me at home or work.
Yours truly,
Irene Potter
18 Whistler Place
Ravines of Medonte
(22,
JUL 1 Ci 1(17
'500 n -j,,
cnc I
-Loch 4ux&j
71
Lillian and Ken Mcconnell
6 Blackcomb Dr.
R.R. #2, Coldwater,
Ont. LOK lE0
Dear Mr. Binns,
�o
JU1. 1 � 2461
OHO
I am writing to express my concerns and to make suggestions for the parkette in the
Ravines of Medonte. The letter sent by the township is the first written communication
that some residents have had concerning the proposed development at the park. Needless
to say that this did not make them feel as if they were part of the process or the
community. In fact this issue has become divisive in the community.
We don't feel that the normal process has been followed in the application for the
development of the park. The first step should have been the call for suggestions as to
what that the community wanted and this would be part of your role as head of parks and
rec not the dictate that this pad is what will be as put forward in letters by Mr. Lee and
Mr. Standen. The next step should have been a public meeting where ideas could be
discussed, compromises made and a decision made that all parties could live with. Your
job should also include studying the demographics of this community to see if this pad
would suit the needs of the community both now, in five years and so on. Because of the
large scope of the project other locations such as near the ball diamonds or soccer fields
in Warminster should have been considered in order to serve a larger population.
I take exception that this has obviously been put before council without input from the
entire community, in order for $19,000.00 to have been allocated for this project as stated
in Mr. Lee's letter. This is not the procedure that we would have followed when I was on
council and I am surprised that this has been pushed through. I am also curious as to why
I was not told this had been done when I stated to you that no money had been put aside
in this year's budget for this project. I definitely have a problem with how our parks and
rec department has dealt with the community, by allowing this project to get to this stage
without due discussion. The letter sent by you wants input and feedback on the proposed
multi -use pad when in fact it should be "do you even want a mult -use pad ". I believe you
and the parks department have dropped the ball on this one.
However since you have asked for suggestions I will give mine as to what I see in the
park. Since there are more retirees than small children in the Ravines it would be great if
this area could have a meeting place to relax and chat with your neighbours, perhaps a
gazebo, benches, gardens and rocks. More active pursuits as volleyball or badminton and
the ball diamond could be in use. Include and area for snowshoeing, cross country skiing
or outdoor exercise stations. Naturalized areas to encourage birds and small wildlife, that
one could take children and grandchildren to explore.
C_ `
The park is now abused by storage and extra parking by the neighbours across from it.
Motorized vehicles that ignore the posted signs, although projectiles are not allowed in
this kind of park, golf balls are found in our yard and against the house to the north,
rockets being set off and found in adjacent properties, the park seems to be an extension
of Mr. Standen's front yard.
Because of the history of the last four years, one cannot assume this park will be well
maintained by dedicated volunteers, when garbage is left, the boards are not taken down
until the neighbours complain and wood piled near the ball diamond. Even trimming
around the shed and wood is not done. We try to keep our properties attractive in this
community and the park does not look well kept with things piled in it.
Trespassing across my property and the two properties to the north of the park is a direct
result of people going to and from the park or using my property as part of the park. I
have even lost lawn furniture that was on our property next to the park. Because of these
irritations and possible liability issues a link fence must be erected between the park and
the abutting properties. Because of the park having been used for bonfires and fireworks
displays in the past, I would expect that better monitoring of activities to take place as
you now dealing with greater liability issues. Since I have informed you of these kinds of
activities before I am on record and one would hope and expect you to do due diligence
with respect to the park.
When this issue fast was put forward I was assured that we would be kept informed by
the township staff as stated by Mr. Carter and I am sure that you Mr. Binns were made
aware of the issues around the park long before I called to ask to have those responsible
for leaving the park a mess to clean it up. Therefore I expect to be kept apprised of
developments by you not by Mr. Lee or Mr. Standen, who obviously have a vested
interest in keeping this as an extension of their own yards.
I have copied this letter and sent it to council and am asking this letter go on record as in
opposition to the multi-use pad which has a limited use/life span with few young children
in the neighbourhood and the potential to become an unkempt eye sore and liability issue.
Yours truly,
Ken and Lillian McConnell
cx
Binns, Shawn
From:
Binns, Shawn
Sent:
Tuesday, July 03, 2007 4:11 PM
To:
'Fred'
Subject:
RE: Proposed Multi- Purpose Pad - Ravines of Medonte
Thank -you for your comments,
This is a Community Initiated project and it is the Townships policy to work with the
communities in the development of parklands, It is also the Townships Policy to develop
multi -use facilities. The letter is to seek feedback from residents it was send to all
those within 1 km of the park. The costs for capital are approximately 40,000, the
Township would contribute 1/2 from the Recreation reserves, there would be no increase in
taxes. The additional 20,000 would be derived from community fundraising and grants.
If you have any questions please feel free to give me a call
Shawn Binns
Manager of Recreation and Community Services Township of Oro - Medonte
(705) 487 -2171
www.oro - medonte.ca
"Man does not cease to play because he grows old, Man grows old because he ceases to
play" - GB Shaw
This e -mail, including any attachment(s), may be confidential and is intended solely for
the attention and information of the named addressee(s). If you are not the intended
recipient or have received this message in error, please notify me immediately by return
e -mail and permanently delete the original transmission from your computer, including any
attachment(s). Any unauthorized distribution, disclosure or copying of this message and
attachments) by anyone other than the recipient is strictly prohibited.
- - - -- Original Messanp -----
From: Fred �1
Sent: Sunday, July 01, 2007 11:13 PM
To: Binns, Shawn
Subject: Re: Proposed Multi - Purpose Pad - Ravines of Medonte
Dear Shawn Binns,
We received your email letting us know that a community committee was formed to consider
the construction of a four season multi - purpose pad. First I would like to thank you and
the township of Oro - Medonte for your willingness to support community projects.
Our suggestion with respect to this project is that this "community committee" embark on a
consultative process with the residence of the Ravines of Medonte to first determine if
there is a desire to develop the Ravines of Medonte Park and if so what this development
should look like. What are the associated start -up costs for the agreed development and
what are the ongoing costs. Is there going to be an impact on our Tax base ?, has the
decision making process been all inclusive of all those who reside within Ravines of
Medonte ?, seeing that any recreational development in the park will be available for use
by any Oro- Medonte resident will residence from neighboring streets also contribute
fiscally to any ongoing assessed costs ?, etc.
We are sure many residence have different concerns, some of whom may be away for summer
holidays. We would therefore recommend that if the Township has graciously and generously
offered it's financial support the committee should ensure that any decision made is
agreed upon by the vast majority of residence that will be impacted by any development.
We believe that it would be of benefit for the committee to organize an information
session late summer or early fall thus providing a venue for discussion.
Shawn can we trouble you to reply to this email just to acknowledge it's receipt,
sometimes technology can be finicky.
1
Thank you
Fred & Josie Tytus
13 Whistler Place
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Binns, Shawn
From: Binns, Shawn
Sent: Tuesday, July 03, 2007 3:11 PM
To: 'WALTER DICKIE'
Subject: RE: Multi -Use Pad Ravines of Medonte
Page I of 2
Hi Walter,
I have provided clarification to your questions below, please give me a call should you wish to discuss in greater
detail.
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
(705) 487 -2171
www.oro- medonte.ca
"Man does not cease to play because he grows old. Man grows old because he ceases to play" - GB Shaw
This a -mail, including any auachment(s). may be confidential and is intended solely for the attention and information of the named addressee(s). If you are not the
intended recipient or have received this message in error, please notify me immediately by return e-mail and permanently delete the original transmission from your
computer, including any anachmenits). Any unauthorized distribution. disclosure or copying of this message and avachmerins) by anyone other than the recipient is
strictly prohibited.
From: WALTER DICKIE [mailto:t
Sent: Thursday, June 28, 2007 2:54 PM
To: Binns, Shawn
Subject: Multi -Use Pad Ravines of Medonte
Shawn
I live @ 1629 Mt. St. Louis Rd. and received your correspondence with respect to the above. I have
some concerns. I do require more information from yourself. I would request answers to the following
questions before I can adequately comment.
What is the designation of the Ravines of Medonte Park in the Parks Master Plan? i.e. neighorhood
park? community park? The Park is classified as a Neighborhood Park in the Recreation Master Plan,
meaning the intent is to serve the immediate park and recreational needs in the neighborhood planning
area through outdoor active and passive recreational opportunities.
Where on the site is the Multi -use pad to be located?
North section opposite Mail Boxes
What other features of the pad are proposed ? i.e. boards, lights, skateboard facilities etc.
Proposal includes possible temporary boards and lights in winter, basketball hoops and die possibility
for tennis nets, rollerblading, ball hockey, skateboarding could also be facilitated.
What is the Township's policy for maintaining permanent structures? Policy is to inspect, and provide
maintenance to facilities and equipment. We would also work with the community to assist in the
maintenance of the park i.e. ice surface etc.
Page 2 of 2
My phone # nd perhaps we could talk or meet in person prior to me submitting my
comments.
Walt Dickie
c.�
July 10,2007
Shawn Binns
Manager of Recreation and Community Services
Township of Oro - Medonte
Development of Ravines of Medonte Park
First of all I would like to commend Messers Lee & Standen for their efforts during the
past few years encouraging children of the community to use the park. They have been
excellent stewards, always leaving the park in a tidy and unobstructed condition. I
encourage the township to assist them by providing a non - porous surface to facilitate
their ice making endeavours.
If a permanent non - porous surface i.e. asphalt or concrete is to be used I would prefer
that it be located near the perimeter of the park so that the limited natural open space may
be maintained.
A 60' X 120' surface is now being suggested. Although this appears on the large size
for a Neighbourhood Park, if constructed, a tennis court should be marked on the surface
and bollard sleeves for removable posts installed. A Tennis court will provide an activity
for adults during the summer months, and will be still be available even when the interest
in making ice by a few stalwarts has waned. In my humble opinion "Hoops" will
continue to be a game played in one's driveway and not in a "park" setting. If deemed
necessary however, basketball backboards should also be on removable posts.
The term Multi -Use Pad in conjunction with the Ravines of Medonte Park is of great
concern to me. Multi -Use Pads are generally only recommended/acceptable for
Community Parks which have the population and infrastructure to support them. This is a
Neighbourhood Park with demographics, I suggest, will not sustain a Multi -Use Pad.
I am totally opposed to the installation of permanent boards and lights. Neither of the
"ice surfaces" at Shanty Bay nor Hawkestone are encumbered with these obstructions. As
you have indicated, these are not planned. I will not comment further other than to say
that if they are ever contemplated in the future I would wish to make a formal
presentation.
Thank you for keeping the area residents informed and for an opportunity for making
comments.
Sincerely)
al r ickiD 'e�
4� -
11 b -
Binns, Shawn
From: Binns, Shawn
Sent: Thursday, July 12, 2007 10:51 AM
To: 'Rae & Debbie Pierce'
Subject: RE: Ravines of Medonte Park
Thank -you for your comments we will keep you informed
Shawn Binns
Manager of Recreation and Community Services Township of Oro - Medonte
(705) 487 -2171
www.oro - medonte.ca
"Man does not cease to play because he grows old, Man grows old because he ceases to
play" - GB Shaw
This e -mail, including any attachment(s), may be confidential and is intended solely for
the attention and information of the named addressee(s). If you are not the intended
recipient or have received this message in error, please notify me immediately by return
e -mail and permanently delete the original transmission from your computer, including any
attachment(s). Any unauthorized distribution, disclosure or copying of this message and
attachment(s) by anyone other than the recipient is strictly prohibited.
- - - -- Original Message---- -
From: Rae & Debbie Pierce
Sent: Monday, July 09, 200, a:22 PM
To: Binns, Shawn
Subject: Ravines of Medonte Park
July 10, 2007
Shawn Binns
Manager of Recreation and Community Services Township of Oro - Medonte
Dear Shawn Binns,
My husband and I would like to submit are comments and concerns with respect to the
proposed development of the Revines of Medonte Park.
We are not against children playing hockey or skating in the park, out we do having many
concerns about a permanent structure being built on that property. Six out of seven
homeowners on Blackcomb Drive are seniors who cherish the peace and quiet of country
living.
With the installation of a Multi -Use Pad, water and permanent lighting, which would
require electricity, the park would become quit a busy place, attracting people from all
other areas, not just on foot but by car. It has been suggested that it could be used for
skate boarding which is very noisy and dangerous. It has already attracted many outside
people in the past and there is no room for parking.
Our concern for ourselves is the ongoing cost of maintenance, which will inevitably end up
in our taxes, which are high enough. For others living close to the park, concern for lost
privacy, personal property and days and late nights of loud noise.
In the past, this property has been a mess, with garbage and stuff being left behind. No
respect for adjoining neighbours has been exhibited. Without proper supervision, who is
going to ensure this does not happen on a continual basis? People in the area take great
pride in their community and it would be a shame to see this deteriorate.
I know that the people wanting the park, in good faith will try their utmost to make it
nice, but what happens when their children grow up and are not interested anymore, or move
away. This is an exorbitant cost of taxpayers' money for a handful of men in the area to
1
I play hockey once in a while. They can play hockey in a proper arena close by.
Initially, we were all told that this property would be there for the use of the Ravines
of Medonte. So people moved close to the park not expecting it to be more public then
what it is today.
Hopefully you will be able to resolve this issue and take into account the concerns of
many of the residents.
Sincerely,
Rae and Debbie Pierce
2
Binns, Shawn
From:
Sent: Wednesday, August 22, 2007 3:46 PM
To: Binns, Shawn
Subject: hello
Page 1 of 1
Sean - Can you stand one more letter on the opposition for the cement pad at the park.
I know you have heard all the pro and cons. I was wondering if any one considered the fact
that most school boards are getting rid of cement pads - for safety and for the environment. It
is much nicer to be looking at grass then a cement pad.
I do not want the park developed because of the following:
1. There is nowhere for extra traffic to park - without parking on the street, and I am
concerned the neighborhood will suffer from cars parked in front of their homes,
also vandalism could occur with young drivers cruising the streets looking for mischief.
2. There is a very real concern for safety of the children that will play in the park, as far
injuries, and under age drinking, because of the lighting and it will be very difficult to
maintain hours of operation. Who will police the park?
3. There are signs asking people not to drive motorized vehicles in the park - but they do. We
also have a bi -law that states dog owners are to stoop and scoop yet we have poop every
where. Dogs that run at large. NO one pays attention.
4. There will be excessive garbage, that is a given. More importantly where are the users
going to go when they need to use a toilet? and who is going to pick up the trash?
5. Skate boarding is noisy and unsafe.
In conclusion I think that the development of a well kept green space would be much more
favorable than a cement pad. Benches for sitting and areas for gardens to encourage wild
life and birds.
NO cement pad please...
Thank you
Leona Dillon
23 Whistler Place
Coldwater, Ontario.
LOK lE0
Proposed Slab in Ravines of Medonte
) 11-
Binns, Shawn
From:
Linda Lawrence
Sent:
Thursday, June 28, 2007 2:46 PM
To:
Binns, Shawn
Subject: Proposed Slab in Ravines of Medonte
Good afternoon Mr. Binns
I reed your message and am responding with an e-mail as requested.
I do not feel at this time my family or myself would be interested in
participating with the proposal for the park susggestion.
Page 1 of 2
I feel the area is used by very specific families only, mainly the home across
from the park and a small select group. If the area to be used, was for needy
children or children with disabilities or a place where the entire neighbourhood
would benefit from it's use, I would be more than happy to participate with the
project. I would even assist with fund raising for that purpose. To have the
area used by one or two families and or their particular friends, for their
purposes, should notfall on the responsibility of the entire neighbourhood.
My own daughter attempted to use the facilities for skating, and was basically
advised to go home. She attempted to help with repair and maintenance and
was advssed to go home and get hot water, not to use his. She does notfeel
comfortable using the faciltiies nor does she feel like she or we as a family is a
part of that community of people using the area. She was made to feel as an
outcast, as if she was not wanted to be included in the use of the park.
I do understand that the gentleman who has taken on the responsibility of
creating and maintaning the park in the winter, is doing so because he wants
to. It is a wonderful gesture on his part, however it is he and hisfamily and
friends that are using it, exclusively and I don'tfeel they should expect anyone
to participate in funding the project.
When you go to the area,to get your mail, the parking tot is also being used for
their purpose, parking their vehicles and their equipment there as well. If it is
a public area, there should be consideration taken for all the neighbourhood not
just someone else's private needs.
The area of the Ravines is lived in mostly by families with children grown and
gone, seniors or soon to be seniors. There is a small group of children in the
area I have never seen anyone else enjoy the park other than the family across
from it. I feel it will not be beneficial to all.
I don't feel it is necessary we all pay for something that we cannot even enjoy or
feel comfortable enjoying.
I . inn innn^
Proposed Slab in Ravines of Medonte
Thank you.
Linda Lawrence and family
I Whistler Place
Coldwater, Ont
1 1 iooi ')nrvm
Page 2 of 2
�Page 1 of 1
Binns, Shawn
From:
Jeff Leigh
Sent:
Wednesday, December 05, 2007 5:23 PM
To:
Binns, Shawn
Subject: Ravines of Medonte multi purpose pad
Hi Shawn
My name is Jeff Leigh and I have been following the progress of the Ravines park project closely. As a matter of
fact I 'm some what involved. I have help Dennis Lee and Bill Standon and countless others. I was also involved
in the process of getting quotes and planning for the proposal to the Trillium Foundation. Since then I was very
frustrated to hear that the plans would possibly be changed. The whole community has been working for this for
quite some time and Dennis has devoted a pile of time. I have two kids. They both play basketball and love to
skate and play hockey. If this project was to be moved no one in the Ravines or on the Mt St Louis Rd would
benefit and I think you would have a very hard time finding anyone to volunteer time like the guys that do it
know. I hope you can reconsider your position
Jeff Leigh
I
Ui
December 9, 2007
Dear Councillors of Oro - Medonte
I can't even begin to express how strongly we support the Multi -use pad in the Ravines of
Medonte. In the past four years we have watched with delight as Bill Standen and Dennis Lee do
the most amazing job of getting a rink together for all to use. This rink has brought so much
laughter and fun to this little park. Our kids race in the door after school wanting to know when
dinner will be ready. They then start phoning kids to come down and have a game of hockey.
They are out there for hours, no matter what the temperatures are; getting exercise and having fun.
As a parent I can't even begin to tell you how happy it makes me to see all of these children
outside being active rather than sitting in front of a television set. Heck I even bought a pair of
skates last winter; it's not a pretty sight but I'm out there having fun with my kids
Living in the country our children need a place to have fun and have the added bonus of getting
some exercise at the same time. Since transportation is cost/time prohibitive and environmentally
unfriendly they need a place that is within walking/biking distance. We live in a society that
diabetes and obesity are becoming an epidemic. It is our responsibility as adults to provide our
children with a safe location and the facilities to promote a healthy lifestyle.
I realize that there have been some concerns regarding the enhancement the park but the benefits
that both children and adults will receive; socially and physically will far exceed the concerns. The
skating rink has brought this little community together. Parents are out there with their children
meeting other parents from our community, there have been hot dog roasts and picnics (and yes the
garbage has all been picked up) and most of all laughter, lots and lots of laughter. How can any of
this possibly be concerning.
My family can't wait until the summer to play tennis. As you are well aware tennis courts are far
and few between in the township. To be able to get on our bikes and go up to the park for a game
of tennis will be great and again there will be exercise and laughter.
This community has done an incredible job of coming together, making a plan, raising funds and
even making new friends in the process. The children and adults are equally excited about this
project. This will be such a positive addition to our community for everyone to use now in years to
come. I sincerely hope that council views this park as positively as we do and will support this
project fully.
Sincerely,
Bob, Sandy, Micheal, Christopher and Sarah Austin
21 Whistler Place, RR #2
COLDWATER, Ontario
LOK 1E0
M
1
Council of Oro - Medonte
RE: PROPOSED MULTI USE PAD — RAVINES PARK
Council/Shawn Binns:
It is with pleasure and concern that I write to you regarding the proposed
improvements to the park in the Ravines of Medonte. With pleasure, our
family can say we have enjoyed both the work and the use of the park along
with young and old in our neighbourhood. With concern, I write about the
personal, exaggerated and unrelated comments by some of those opposed to
the proposed improvements to the Ravines Park.
We want to stress this is not a proposal for wholesale change or the
elimination of green space within the park but an improvement. The park is
currently under - utilized, but with the addition of a multi - purpose pad it
could more enjoyed by the local residents. This is not to say it will be
overrun, become a hangout, a parking problem, an eyesore etc. Because of
the lack of usage currently existing, it would seem that any untoward
activities would already have taken up residence and that just is not the case.
With more activity and public usage, this space will become a meeting place
and positive experience for all neighbouring families.
The proposed multi pad would allow for both active and passive recreation.
Tennis is a sport for both young and old and does not represent an overuse of
the park because of the numbers involved in a game of tennis. Basketball,
another sport enjoyed by both young and old represents great active
recreation. Winter use of an ice skating pad makes the park a four season
facility. Clearly, the winter ice rink has been a resounding success just by its
local use and positive responses.
1�)A
(2)
Passive recreation is welcome and should be encouraged in the form of
gardens, benches and grass areas etc. The proposed pad will use a fraction
(.83 hectares total property - 60ft x 120ft pad) of the park. With the
elimination of the seldom used ball diamond more area becomes available
for green space.
As with most change or improvement there will be those who oppose it.
Those legitimate concerns should always be addressed. That being said,
personal remarks about Mr. Standen and Mr. Lee don't merit recognition or
comment.
Costs & Maintenance: This has been addressed regarding both original
capital and ongoing maintenance in correspondence sent and received.
Adjoining Property: As a family we have been involved in both the set up
and clean up of the rink. The shed and lumber, which is covered, are tucked
to the side of the property and no garbage is left. The adjoining properties
enjoy a natural buffer against the park thus leaving no visual impact on
either property. Actually, it would be Mr. Standen's property and Mr. Lee's
property that would have the most direct sight line to the park. With a Multi
pad and proper fencing the property will be improved. We have always
treated the property with respect and taught our children to do the same. The
adjoining property is just that, next to a park.
Seniors /Children: Contrary to some of the statements made there are many
children in the Ravines and the surrounding area as witnessed by the many
signatures on the petitions that were submitted. Also, please note that many
seniors in the area also have signed the petitions.
E
(3)
Other concerns regarding dogs and trespassing are not related to the
development of the park. If people are going to participate in these types of
activities, we doubt very much that having a multi -use pad next door would
influence their actions.
In closing, we respectfully request that the council of The Corporation of the
Township of Oro - Medonte please adhere to its mandate and civil
responsibilities that we, the residents of same, have bestowed upon you and
follow through on the proposed development of the park in the Ravines of
Medonte. Clearly, it is what the majority desire and is beneficial to all on
numerous levels.
Respectfully submitted,
Chris and Nancy Russell
Courtney Russell
Brandon Russell
Nicole Russell
1628 Mount St. Louis Rd. E.
R.R. #2
Coldwater, ON LOK IE0
705 835 2136
E
s
Dec 8, 2007.
To: Mr Shawn Binns / Council
Re: Proposed Development of Ravines of Medonte Park
First and foremost, my family and I are in favour of the installation of a pad for recreation
at the park. What better way to bring a community together. Last year, my eight year old
son challenged one of our retired neighbours to a game of hockey. How great is that!
Our utmost respect and thanks go out to Dennis Lee and Bill Standen for starting and
maintaining such a facility with so little resources.
I am also disheartened to read a couple of letters that were presented to you opposing the
installation of a pad. I believe the comments were exaggerated, untrue and an attack on
the Standen and Lee families. I believe I need to set the record straight.
My family personally delivered a letter to Lillian and Ken Mcconnell. We discussed the
development of the park. We asked for feedback from them but did not receive any.
Letters were hand delivered to all of Blackcomb Drive looking to include any ideas for
future development of the park, however none were brought forward to any of us.
I would like to address some of the content in the letters written in opposition of the
development.
• Increased Litter. — I can honestly say that whenever I go for a walk I pick up litter,
any time of year, as do most people who live in the neighbourhood. I would think
and hope that most of it falls from the garbage and recycling trucks on pick up day.
Litter has not increased since the park has been used in the winter months.
• More Retirees- Younger families are moving to the area. Retirees have
grandchildren visiting on a regular basis, wanting a safe place to play.
• The park is not "abused by storage and extra parking by the neighbours across from
it ".
• "Rockets being set off and found in adjacent properties ". This is true however it was
one rocket, about 10" long, built by my son and I, made out of cardboard, and
launched by myself and my son in the summer of 2006. We have learned after one
launch that we need a larger area.
• I do not understand the trespassing comments other than there used to be a path
through the property across the road from us to the mailboxes in the park. I
personally used this path as did many. There never seemed to be an issue at the time.
This property has been developed in 2005 with a new home. The path no longer
exists.
• The park is not an extension of Mr. Lee or Mr. Standen's yard but an area, if the
facilities exist, that should and will be enjoyed by the neighbourhood. The park is an
extension of the neighbourhood.
Comments relating to Dog Poop, mischief, vandalism, and underage drinking have
no relevance to the proposed project. One would think that this would have taken
place already if it were to be a problem.
The installation of a pad will increase the use of the park all year round. I agree with the
suggestion of keeping a green space in the park as well the removal of the ball diamond
(seldom used and too small for any league play) and bent benches. The look of "our"
park will be enhanced. There will still be room for batting a ball around, playing catch,
badminton or volleyball.
I truly believe that the installation of the pad will be a positive addition to our
community. The support of council has been appreciated and we look forward to its
continued support in the development of the Ravines Park as this will be enjoyed by
young and old and bring our neighbourhood closer together.
Please do not hesitate to contact me if you have any questions.
Sincerely,
Mark and Yvonne Bergsma
Kaitlyn Bergsma
Justin Bergsma
14 Whistler Place, RR #2
Coldwater, ON
LOK IE0
835 -2968
K6&
`O
December 1, 2007
An open letter to OroMedonte Councillors
Regarding the proposed development of the parkland in the Ravines
of Medonte, I feel compelled to join others who have done so, and
offer my "two - cents"....
I assure you that as a resident of the area who has a full view of the
park from my kitchen, I spend a great deal of time looking at, this
property and I am as concerned as anyone about how it is
developed and maintained. When I moved into this house in 1992,
the "Ravines" did not even exist, although I was fully aware that it
was slated for development. I have watched the entire subdivision
go in, and the neighbourhood grow. I have also watched the traffic
by my house increase over the years because of the additional
homes, with the mailboxes directly across from us, and also partly
due to the paving of our road (Medonte Rd 2) (yes, it used to be
gravel for those of you who haven't been around that long). My
point is that I am neither ecstatic, nor bitter about either of these
developments. The bottom line is that change happens and I accept
that. (Ironically, instead of being bitter, I choose to enjoy seeing
neighbours chatting for a few minutes while they pick up their mail)
It is simply a natural meeting spot.
The fact also remains that the parkland is just that: Parkland. It is
not "greenspace" or "greenbelt" but a park. We are not asking for a
re- zoning, or change of use. It is, and will continue to be, a park.
However the pathetic baseball diamond that currently exists is too
small even for little league games, and Oro - Medonte won't even use
it for such. (not to mention that someone could break an ankle out
there with such uneven terrain) It was the cheapest way for the
developer of the Ravines to fulfill their obligation to the township
with a "park ", without any consideration for how impractical it
really is. As a stay -at -home mom, (with more opportunity than
most to witness the comings and goings at the park), I can say
without a doubt that I can count on one hand the number of times
in a year that it has ever been used for the purpose for which it was
intended.(in order to play baseball, a larger group than 2 or 3
people is generally required!) Occasionally people may wander
through it, or walk dogs. I might also like to point out the obvious:
that the Ravines is neither a gated community, nor a retirement
community. The fact that some retired people live in the area holds
no more importance than the fact that families with young children
live here too. Rural life is for everyone....... and the park is for
everyone. ( Since when do retired people not enjoy the outdoors or
participate in sports ?) In fact I believe it is up to us as adults to set
an example for our children and enjoy healthy active lifestyles.
..2
.....2
I find it unfortunate and sad really, that some residents find
themselves unable to be community- minded enough to work
together with the neighbourhood on a project that will improve the
appearance and usefulness of this neglected little piece of parkland.
In fact, they have turned something that could be a very positive
community endeavour, into a personal attack on other residents
with their accusations, and somehow feel that this has "divided" the
community. I am not sure whom it has "divided" but their input
and involvement in this project is, and always has been, welcome. If
they choose to be too bitter to get involved, that is their choice. The
results of the door -to -door canvassing some volunteers did, spoke
loud and clear: that nearly every household visited in the area was
in support of developing the park into something more useful. If
the majority had not been, we would have gracefully abandoned
this dream, accepting that our vision was not widely shared.
I believe that with some open- minded co- operation, there is no
reason why this project can't meet the needs of all residents.
Perhaps in the future there may be money for a small piece of
equipment for small children, and perhaps a gardening committee
could be struck, to help with the planning and conceptualization of
gardens and landscaping the area. We all would appreciate the
beauty this would bring to our neighbourhood.
0 \U
o ---4
Thank you for the time & consideration council has taken with this
matter. Your attention to our small community is much appreciated
and so many will benefit from this project!
Lianne Lee
61 Medonte Rd 2
(835 -6823)
/4 v "<-, V-"R- A-
Binns, Shawn
From: Richard and Mary
Sent: Sunday, December 16, 2007 2:11 PM
To: Binns, Shawn
Page I of 2
We are writing to lend our enthusiastic support to the community project to improve the park in our
neighbourhood.
Although retired and without resident children we are keenly interested in the welfare of our
neighbourhood. which is wonderful mix of ages, backgrounds and interests.
While we are fortunate to have a small neighbourhood park, at present it has plenty of room for
improvement and for continuing community involvement.
When you have the opportunity to deal with this we hope that each of you will give your support and
considered guidance to the proposed development.
Here's why.
1. There are in our community many families with children and grandchildren. This is a sign of a
healthy neighbourhood and we want to keep it that way. This small park will be a positive for new
families and for the long term vitality of our community.
2. For many years our park has been an orphan - unlovely, unloved and seldom used. In truth it is
an eyesore completely at odds with our well-kept residential properties.
The planned project will go a long way to improve this.
3. The park development project has broad support in our larger community.
4. Funds from various sources are available and adequate.
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5. In addition to being a centre for fun and fitness, a developed park will be far more effective in
promoting a sense of community spirit and pride and respect for our neighbourhood.
We are aware that some of our friends have concerns related to the enjoyment of their own properties.
What needs to be kept in perspective is that this is a modest project in a small rural neighbourhood park.
We are totally confident that concerns raised around the design and management of the park facility will
be dealt with by the township and our community in a positive way.
Please accept our appreciation for the generous funding you have provided and most especially for the
diligent and helpful work of Shawn Binns.
Yours truly
Richard and Mary Boswell
16 Whistler Place
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