11 21 2007 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 21, 2007 @ 9:04 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Robin Dunn, Chief Administrative Officer; Paul Gravelle, Treasurer,
Doug Irwin, Clerk; Shawn Binns, Manager of Recreation and
Community Services; Bruce Hoppe, Director of Building and
Planning Services; Keith Mathieson, Director of Engineering and
Environmental Services; Jerry Ball, Public Works Superintendent;
Tamara Obee, Human Resources Officer
Also Present: Rngelo Orsi, Stacey Patchell-Zubczyk
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW071121-1
Moved by Agnew, Seconded by Crawford
It is recommended that the fallowing items be added to the agenda for consideration:
6. FINANCE AND ADMINISTRATION:
c) Councillor Coutanche, discussion re: John Hvozda Request, Ingram Road and
Line 5 Intersection.
d) Councillor Agnew, correspondence, Jeremy Young, re: Craighurst Secondary
Plan.
e) Councillor Crawford, discussion, Nottawasaga Valley Conservation Authority
(NVGA) Draft Budget.
12. IN-CAMERA:
b} Robin Dunn, Chief Administrative Officer, re: Personnel Matter.
c) Deputy Mayor Hough, re: Personnel Matter.
d} Mayor H.S. Hughes, re: Legal Matter.
e} Mayor H.S. Hughes, re: Property Matter.
f} Mayor H.S. Hughes, re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. GW071121-2
Moved by Hough, Seconded by Goutanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 21, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Angelo Orsi, The Orsi Group of Companies, re: Soccer City, Committee Request,
Severn Township Recreational Site.
Motion No. GW071121-3
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated October 12, 2007 and verbal
information presented by Angelo Orsi, The Orsi Group of Companies, re: Soccer City,
Committee Request, Severn Township Recreational Site be received and that Shawn
Binns, Manager of Recreation and Community Services, be appointed the Township of
Oro-Medonte representative on the Soccer City Committee.
Carried.
5. CORRESPONDENCE:
a) Bruce Campbell, President, Oro-Agricultural Society, correspondence dated
November 9, 2007 re: Boundary Adjustment Request.
Motion No. CW071121-4
Moved by Coutanche, Seconded by Hough
It is recommended that the correspondence dated November 9, 2007 from Bruce
Campbell, President, Oro-Agricultural Society, re: Boundary Adjustment Request be
received and referred to staff far inclusion with the report on this matter.
Carried.
Page 2
Committee of the Whole Meeting -November 21, 2007
b) Municipality of Morris-Turnberry, correspondence dated November 8, 2007 re:
Motion, Proposed Tire Disposal Rebate Program.
Motion No. CW071121-5
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated November 8, 2007 from the Municipality of Morris-
Turnberry, re: Motion, Proposed Tire Disposal Rebate Program be received.
2. And Whereas, Waste Diversion Ontario and Stewardship Ontario, in collaboration
with the Ontario Ministry of the Environment, have implemented Ontario's
Municipal Blue Bax program, which financially supports the recycling of materials.
3. And Whereas, tires are now being stockpiled, burnt and disposed of on roadsides
and lots throughout the Province, which creates additional work far public works
crews and an unpleasant appearance of our landscape in the Province.
4. And Whereas, tires can be recycled into useful products, e.g., hard surface
products for roads and highways and waste products for incineration plants.
5. And Whereas, a tire rebate program would provide an incentive to recycle tires.
6. Therefore, Be it Resolved That the Council of the Township of Oro-Medonte
request that the Province seek to develop a program that will provide a rebate for
tire disposal, either a new program or an enhancement to the current Stewardship
Ontario program;
7. And Further That the Premier, the Minister of the Environment, Garfield Dunlop,
MPP, Simcoe North, the Gounty of Simcoe, the Association of Municipalities of
Ontario and the Municipality of Morris-Turnberry be advised of Council's decision.
Carried.
Motion No. CW071121-6
Moved by Haugh, Seconded by Evans
It is recommended that the Township of Oro-Medonte requests that the Minister of
the Environment provide an accounting of the fees currently collected from tire sales
and the dispersal of these fees; and that the Premier, the Minister of the
Environment, Garfield Dunlop, MPP Simcoe North, the County of Simcoe, the
Association of Municipalities of Ontario and the Municipality of Morris-Turnberry be
advised of Council's decision.
Carried.
Page 3
Committee of the Whole Meeting -November 21, 2007
6. FINANCE AND ADMINISTRATION:
a) Doug Irwin, Clerk, re: Annual Council Appointments, Site Plan Control Technical
Support Group, Recreation Technical Support Group.
Motion No. CWO?1121-7
Moved by Hough, Seconded by Coutanche
It is recommended that
1. The verbal information presented by Doug Irwin, Clerk, re: Annual Council
Appointments, Site Plan Control Technical Support Group and Recreation
Technical Support Group be received.
2. That Councillor Allison and Councillor Evans be appointed as the Council
representatives for the Site Plan Control Technical Support Group fora 15 month
period commencing March 1, 2008.
3. That Councillor Crawford and Councillor Coutanche be appointed as the Council
representatives for the Recreation Technical Support Group for 2008.
4. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
b} Report No. TR 2007-22, Paul Gravelle, Treasurer, re: Statement of Accounts,
October, 2007.
Motion No. CW071121-8
Moved by Agnew, Seconded by Crawford
It is recommended that Report No. TR 2007-22, Paul Gravelle, Treasurer, re:
Statement of Accounts, October, 2007 be received; and further that the accounts for
the month of October, 2007 totalling $1,424,890.22 be received.
Carried.
c) Councillor Coutanche, discussion re: John Hvozda Request, Ingram Road and
Line 5 Intersection.
Motion No. CWO71121-9
Moved by Coutanche, Seconded by Hough
It is recommended that the verbal information presented by Councillor Coutanche, re:
John Hvozda Request, Ingram Road and Line 5 Intersection be received.
Carried.
Page 4
Committee of the Whole PAeeting -November 21, 2007
d) Councillor Agnew, correspondence, Jeremy Young, re: Craighurst Secondary
Plan.
Correspondence dated November 16, 2007 was distributed by Councillor Agnew.
Motion No. CW071121-10
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated November 16, 2007 from Jeremy
Young and presented by Councillor Agnew re: Craighurst Secondary Plan -
Community Concerns be received and referred to staff for a response.
Carried.
e) Councillor Crawford, discussion, Nottawasaga Valley Conservation Authority
(NVCA) Draft Budget.
Motion No. CW071121-11
Moved by Agnew, Seconded by Coutanche
It is recommended that the motion with respect to the Nottawasaga Valley
Conservation Authority (NVCA) 2008 Draft Budget be deferred pending further
information.
Defeated.
Motion No. CW071121-12
Moved by Hough, Seconded by Evans
It is recommended that the Council of the Township of Oro-Medonte advises the
Nottawasaga Valley Conservation Authority that the NVCA 2008 draft budget overall
increase of 8.19°lo is unacceptable and will not be supported by the Township of Oro-
Medonte; and further that the NVCA be notified immediately.
Carried.
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Committee of the Whole Meeting -November 21, 2007
7. PUB~IG WORKS:
a} Report No. PW 2007-17, Jerry Ball, Public Works Superintendent, re: Tender Results for
Contract No. PW 2007-17 -Snow Removal for the Winter Seasons of 2007-2008, 2008-
2009 and 2009-2010.
Motion No. CW071121-13 tAmendment)
Moved by Crawford, Seconded by Evans
It is recommended that the motion with respect to Report No. PW 2007-17, Jerry Ball, Public
Works Superintendent, re: Tender Results for Contract No. PW 2007-17 -Snow Removal
for the Winter Seasons 2007-2008, 2008-2009, 2009-2010 be amended to replace,
"2. That the tender contract for Snow Removal at the Ora-Medonte Administration Centre
be awarded to Ron Burton and Sans far a total amount of $27,825.00 (including
G.S.T.} for the winter seasons of 2007-2008, 2008-2009 and 2009-2010."
with
"2. That the tender contract for Snow Removal at the Oro-Medonte Administration Centre
be awarded to Ron Burton and Sons for the winter season 2007-2008 in the amount of
$7,875.00 plus GST."
Carried.
Motion No. GW471121-14
Moved by Agnew, Seconded by Evans
It is recommended that
1. Report No. PW 2007-17, Jerry Ball, Public Works Superintendent, re: Tender Results for
Contract No. PW 2007-17 -Snow Removal for the Winter Seasons of 2007-2008, 2008-
2009 and 2009-2010 be received and adopted.
2. That the tender contract for Snow Removal at the Ora-Medonte Administration Centre be
awarded to Ron Burton and Sons for the winter season 2007-2008 in the amount of
$7,875.00 plus GST.
3. That the tender contract for Snow Removal at the Oro-Medonte Community Arena be
awarded to Orval E. Hutchinson for a total amount of $16,495.50 (including G.S.T.) for
the winter seasons of 2007-2008, 2008-2009 and 2009-2010.
4. That the tender contract for Snow Removal at the O.P.P. building be awarded to Don
Woodrow for a total amount of $6,275.20 (including G.S.T.) for the winter seasons of
2007-2008, 2008-2009 and 2009-2010.
5. That the tender contract for Snow Removal at the Moonstone Fire Hall be awarded to
Lau Mason for a total amount of $10,572.44 (including G.S.T.) far the winter seasons of
2007-2008, 2008-2009 and 2009-2010.
6. That the tender contract for Snow Removal at the Horseshoe Valley Fire Headquarters
be awarded to Don Woodrow for a total amount of $8,533.00 (including G.S.T.) far the
winter seasons of 2007-2008, 2008-2009 and 2009-2010.
7. That the tender contract for Snow Removal at the ~ohuaru Trail Parking Lot be awarded
to Don Woodrow for a total amount of $2,968.00 {including G.S.T.) for the winter
seasons of 2007-2008, 2008-2009 and 2009-2010.
$. That the tender contract for Snow Removal at the three Fire and Emergency Services
Water Storage Tank locations be brought forward at a future date.
9. And Further That the respective Contractors be notified accordingly.
Carried As Amended.
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Committee of the Whole Meeting -November 21, 20Q7
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
10. EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
a} Shawn Binns, correspondence received November 13, 2007 re: Request to Waive
Rental Fees, Application far Grant/Subsidy, Barrie Ontario Provincial Police.
Motion No. CW071 1 21-1 5
Moved by Coutanche, Seconded by Agnew
It is recommended that
1. The correspondence received November 13, 2007 from Shawn Binns, re: Request to
Waive Rental Fees, Application for GrantlSubsidy, Barrie Ontario Provincial Police be
received.
2. And Further That the Barrie Ontario Provincial Police be requested to submit the
applicable fee of $100.02 for the use of the Oro-Medonte Community Arena Banquet
Hall.
Defeated.
b) Shawn Binns, correspondence dated October 29, 2007 re: Request to Waive Rental
Fees, Application for Grant/Subsidy, Oro District Lions Club.
Motion No. CW071121-16
Moved by Evans, Seconded by Agnew
It is recommended that
1. The correspondence dated October 29, 2007 from Shawn Binns, re: Request to
Waive Rental Fees, Application for Grant/Subsidy, Oro District Lions Club be
received.
2. And Further That the Oro District Lions Club be requested to submit the applicable
fee of $290.01 for the use of the Oro-Medonte Community Arena Banquet Hall.
Defeated.
Page 7
Committee of the Whole Meeting -November 21, 2007
12. IN-CAMERA:
Motion No. CW071121-17
Moved by Coutanche, Seconded by Crawford
It is recommended that we do now go In-Camera at 10:00 a.m. to discuss a Legal
Matter.
Carried.
Motion No. GW071121-18
Moved by Coutanche, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 10:18 a.m.
Carried.
Refer to Item 6c).
Motion No. CW071121-19
Moved by Coutanche, Seconded by Hough
It is recommended that we do now go In-Camera at 12:05 p.m. to discuss legal,
Property and Personnel Matters.
Carried.
Motion No. CW071121-20
Moved by Evans, Seconded by Agnew
It is recommended that we do now Rise and Report from In-Camera at 1:45 p.m.
Carried.
Page 8
Committee of the Whole Meeting -November 21, 2007
a) Bruce Hoppe, Director of Building and Planning Services, re: Legal Matter.
Motion No. CW071121-21
Moved by Agnew, Seconded by Coutanche
It is recommended that Confidential Report No. BP 2007-054, Bruce Hoppe, Director
of Building and Planning Services, re: t_egal Matter (12 Brooks Street) be received
and adopted.
Carried.
b) Robin Dunn, Chief Administrative Officer, re: Personnel Matter.
Motion No. CW071121-22
Maned by Agnew, Seconded by Evans
It is recommended that the confidential verbal information presented by Rabin Dunn,
Chief Administrative Officer, re: Personnel Matter {Organization Structure Review) be
received.
Carried.
c) Deputy Mayor Hough, re: Personnel Matter.
This item was withdrawn by Deputy Mayor Hough as the matter was handled under
12b).
d) Mayor H.S. Hughes, re: Legal Matter.
Motion No. CW071121-23
Moved by Evans, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Mayor H.S.
Hughes, re: Legal Matter (Legal Costs) be received.
Carried.
Page 9
Committee of the Whole Meeting -November 21, 2007
e) Mayor N.S. Hughes, re: Property Matter.
Motion No. CW071121-24
Moved by Coutanche, Seconded by Evans
It is recommended that the confidential verbal information presented by Mayor H.S.
Hughes, re: Property Matter (Bay Street} be received.
Carried.
f} Mayor H.S. Hughes, re: Legal Matter.
Motion No. CW071121-25
Moved by Evans, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Mayor H.S.
Hughes, re: Legal Matter (Crossing Guards) be received.
Carried.
13. ADJOURNMENT:
Motion No. CW071121-26
Moved by Hough, Seconded by Coutanche
It is recommended that we do now adjourn at 1:47 p.m.
Carried.
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Mayor, H.S. Hughes Clerk, J. Doagtas-Irwin
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Committee of the Whole Meeting -November 21, 2047