11 07 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 7, 2007 C 9:02 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Mel Coutanche
Staff Present: Robin Dunn, Chief Administrative Officer; Doug Irwin, Clerk; Scott
Cowden, Director of Fire and Emergency Services; Shawn Binns,
Manager of Recreation and Community Services; Bruce Hoppe,
Director of Building and Planning Services; Tamara Obee, Human
Resources Officer
Also Present: Patricia Gilbert, Jim McKever, Penny Curtis, Peter Duivenvoorden,
Donna Morton-Clarke, Jerry Young, Stacey Patchell-Zubczyk
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW071107-1
Moved by Evans, Seconded by Agnew
It is recommended that the following items be added to the agenda for consideration:
6. FINANCE AND ADMINISTRATION:
c) Deputy Mayor Hough re: Moonstone School Update.
$. ENGINEERING & ENVIRONMENTAL SERVICES:
b) Report No. EES 2007-31, Keith Mathieson, Director of Environmental and
Engineering Services, re: Alison Walton -Request to Connect to Shanty Bay
Municipal Water System - 1074 Line 2 South.
12. IN-GAMERA:
c) Deputy Mayor Hough, re: Personnel Matter.
Item 9b} was moved to the In-Camera portion of the meeting by Mayor H.S. Hughes
as a Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW071107-2
Moved by Allison, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Vllednesday, November 7, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
Item 9a} was dealt with at this time.
4. DEPUTATIONS:
a) Caron Goodreau, Executive Director, Gilda's Club, Barrie, Ontario,
correspondence dated October 16, 2007 re: Request for Financial Consideration.
Pamphlet correspondence was distributed to members of Council and staff.
Motion No. CW071107-3
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated October 16, 2007 and verbal
information presented by Patricia Gilbert, Gilda's Club, Barrie, Ontario, re: Request
for Financial Consideration be received and referred to the 2008 budget
deliberations.
Carried.
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Committee of the Whole Meeting -November 7, 2047
5. CORRESPONDENCE:
a) Lake Simeoe Region Conservation Authority:
(1) Source Protection Committee Municipal Membership Information Session
Minutes, September 21, 2007,
{2) Correspondence received October 23, 2007 re: Procedure for Selection of
LSRCA Area Municipal Representatives for the Source Water Protection
Committee.
Motion No. CW071107-4
Moved by Agnew, Seconded by Evans
It is recommended that the minutes of the Lake Simeoe Region Conservation
Authority Source Protection Committee Municipal Membership Information Session
held an September 21, 2007 be received.
Carried.
Motion No. CW071107-5
Moved by Hough, Seconded by Allison
It is recommended that
1. The correspondence received October 23, 2007 from Lake Simeoe Region
Conservation Authority re: Procedure for Selection of LSRCA Area Municipal
Representatives for the Source Water Protection Committee be received.
2. And Whereas, the Clean Water Act requires the municipalities within the Lake
Simeoe Watershed to select two representatives for the South Georgian Bay
Lake Simeoe Source Protection Committee.
3. And Whereas, the Township of Oro-Medonte supports an election process for the
selection of the two Source Protection Committee municipal representatives as
agreed to at the September 21, 2007 Source Protection municipal meeting at the
Lake Simeoe Region Conservation Authority.
4. Therefore, the Township of Oro-Medonte appoints Councillor Agnew to be their
voting representative for the purpose of electing the two Source Protection
Committee municipal representatives on December 6, 2007.
5. And Furthermore, the Township of Oro-Medonte considers the Source Protection
Committee municipal member election process municipal self-selection.
Carried.
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Committee of the Whole Meeting -November 7, 2007
b) Bruce Stanton, M.P., Simcoe North, correspondence dated October 23, 2007 se:
Lake Simcoe Regional Airport (LSRA).
Motion No. CW071107-6
Moved by Allison, Seconded by Hough
It is recommended that the correspondence dated October 23, 2007 from Bruce
Stanton, M.P., Simcoe North, re: Lake Simcoe Regional Airport (LSRA) be received.
Carried.
c) Dave Riddell, President, Simcoe Gounty Federation of Agriculture,
correspondence dated October 22, 2007 re: Simcoe County Issues.
Motion No. CW071107-7
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated October 22, 2007 from Dave Riddell, President,
Simcoe County Federation of Agriculture, re: Simcoe County Issues be received.
2. That Council can not support, at this time, the request far "Slaw Moving Vehicle"
signs to be installed along Township roads.
3. That the applicant be advised that the Township of Oro-Medonte has established
the Oro-Medonte Environmental Group Advisors (OMEGA} which includes
residents with agricultural background and that the Simcoe County Federation of
Agriculture be encouraged to advance their concerns through these individuals;
therefore, the Council of the Township of Oro-Medonte will not be establishing a
separate Agricultural Advisory Committee at this time.
4. And Further that the applicant be advised of Council's decision.
Carried.
d) Douglas Carlaw, President, Oro Hills Property Owners Association, correspondence
dated October 24, 2007 re: Line 5 North Abutting Oro Hills Estates.
Motion No. CW071107-8
Moved by Hough, Seconded by Allison
It is recommended that the correspondence dated October 24, 2007 from Douglas
Carlaw, President, Ora Hills Property Owners Association, re: Line 5 North Abutting
Oro Hills Estates be received and referred to staff for a response under the Mayor's
signature.
Garried.
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Committee of the Whole Meeting -November 7, 2007
e) Jim McKever, President, North Simcoe ATV Club, correspondence dated Qctober
25, 2007 re: Request for Road Use [background information distributed under
separate cover].
Council unanimously consented to allow Jim McKever to respond to inquiries and
Jerry Young to make comments.
Motion No. CW0~1107-9
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence dated October 25, 2007 from Jim McKever, President,
North Simcoe ATV Club, re: Request for Road Use be received.
2. That a Public Information Session be scheduled, in conjunction with the
December Recreation Technical Support Group meeting, to solicit community
comment with respect to ATV usage.
3. That the North Simcoe ATV Club be asked to make a presentation at the Public
Information Session.
4. And Further That staff report back to Council prior to the end of the year.
Carried.
6. FINANCE AND ADMINISTRATION:
a} Councillor Evans, correspondence dated October 23, 2007 re: An Integrated
Approach to Accessibility Planning Training Session.
Motion No. CW07110?-10
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated October 23, 2007 from Councillor
Evans, re: An Integrated Approach to Accessibility Planning Training Session be
received; and further that Councillor Evans be authorized to attend.
Carried.
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Committee of the Whole Meeting -November 7, 2007
b) Councillor Agnew, correspondence dated October 26, 2007 re: Lake Simcoe
Region Conservation Authority, Meeting No. BOD-10-07, Law Cost Tree Planting
Program.
Motion No. CW071107-11
Moved by Allison, Seconded by Hough
It is recommended that the correspondence dated Qctober 26, 2007 from Councillor
Agnew, re: Lake Simcoe Region Conservation Authority, Meeting Na. BOD-10-07,
Low Cost Tree Planting Program be received.
Carried.
c) Deputy Mayor Hough re: Moonstone School Update.
Motion No. CW071107-12
Moved by Allison, Seconded by Crawford
It is recommended that the verbal information presented by Deputy Mayor Haugh re:
Moonstone School Update be received.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2007-16, Jerry Ball, Public Works Superintendent, re: Request for
Signage -Peter Street West and Line 5 North.
Motion No. CW071107-13
Moved by Evans, Seconded by Crawford
It is recommended that Report No. PW 2007-16, Jerry Ball, Public Works
Superintendent, re: Request for Signage -Peter Street West and Line 5 North be
received for information only.
Carried.
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Committee of the Whole Meeting -November 7, 200?
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2007-30, Keith Mathieson, Director of Environmental and
Engineering Services, re: Pre-Servicing Agreement -Heights of Moonstone,
Phase II -Plan 51 M-679, Township of Oro-Medonte.
Motion No. CW071107-14
Moved by Hough, Seconded by Allison
tt is recommended that
1. Report No. EES 2007-30, Keith Mathieson, Director of Environmental and
Engineering Services, re: Pre-Servicing Agreement -Heights of Moonstone,
Phase II -Plan 51 M-679, Township of Oro-Medonte be received and adopted.
2. That the Township of Oro-Medonte enter into aPre-Servicing Agreement with
Heights of Moonstone, Phase II.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That the Developer be notified of Council's decision.
Carried.
b) Report No. EES 2007-31, Keith Mathieson, Director of Environmental and
Engineering Services, re: Alison Walton -Request to Connect to Shanty Bay
Municipal Water System - 1074 Line 2 South.
Motion No. CW071107-15
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. EES 2007-31, Keith Mathieson, Director of Environmental and
Engineering Services, re: Alison Walton -Request to Connect to Shanty Bay
Municipal Water System - 1074 Line 2 South be received and adopted.
2. That the Township of Oro-Medonte enter into a Water Service Connection
Agreement with Ms. Alison Walton for 1074 Line 2 South.
3. That the Clerk prepare a By-law for Council's consideration.
4. That Ms. Walton be allowed to connect to the Shanty Bay municipal water system
prior to Council passing a By-law.
5. And Further That Ms. Walton be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -November 7, 2007
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Public Meeting -Proposed Amendment to the Zoning By-Law, 2447-ZBA-42,
Concession 5, West Part of Lat 15 (Medonte}, Township of Oro-Medonte
(Duivenvoorden}.
Deputy Mayor Ralph Hough called the public meeting to order at 9:05 a.m. and
explained the public meeting has been called under the authority of the Planning Act,
Section 34, R.S.O. 1990 c.P.13, to obtain public comment with respect to a proposed
Amendment to the Zoning By-law, Application 2447-ZBA-42 (Peter Duivenvoarden),
West Part of Lot 15, Concession 5, East side of Line 4 North, South of Moonstone
Road West (Medonte) Township of Oro-Medonte.
Notice of the Public Meeting was mailed to landowners within 124m (404 feet) of the
specified site on October 16, 2407 and posted on a sign on the subject property on
October 16, 2447.
The following correspondence was received at the meeting: Nottawasaga Valley
Conservation Authority dated November 6, 2047.
Bruce Hoppe, Director of Building and Planning, explained the purpose and effect of
the proposed amendment.
The following public members offered verbal comments with respect to the proposed
amendment: None.
The Deputy Mayor advised that written submissions will be received at the Township
offices until November 21, 2447. Na additional deputations to Council will be
permitted with respect to the proposed amendment.
A digital recording of the meeting is available for review at the Township
Administration Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 9:49 a.m.
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Committee of the Whole Meeting -November 7, 2007
b) Report No. BP 2007-46, Bruce Hoppe, Director of Building and Planning Services,
re: Shaw's Catering -Sign By-law Analysis, 188 Line 13 South, Part Lot 18,
Concession 13 (Oro), Township of Oro-Medonte.
Motion No. CW071107-16
Moved by Crawford, Seconded by Evans
It is recommended that Report No. BP 2007-46, Bruce Hoppe, Director of Building
and Planning Services, re: Shaw's Catering -Sign By-law Analysis be deferred
pending further investigation.
Carried.
c) Report No. BP 2007-47, Bruce Hoppe, Director of Building and Planning
Services, re: Zoning By-law Amendment for Lester & Rosetta Parry, Part of Lot 8,
Concession 3 (Oro), Township of Oro-Medonte, Part 1, Plan 51 R-16380, 2105
Line 2 North.
Motion No. CW071107-17
Moved by Evans, Seconded by Agnew
It is recommended that
1. Report No. BP 2007-47, Bruce Hoppe, Director of Building and Planning Services,
re: Zoning By-law Amendment for Lester & Rosetta Parry, Part of Lot 8,
Concession 3 (Ora}, Township of Oro-Medonte, Part 1, Plan 51 R-16380, 2105
Line 2 North be received and adopted.
2. That Zoning By-law Amendment Application 2007-ZBA-05 far Lester Parry, that
would rezone the lands described as West Part of Lot 8, Concession 3, (Oro),
Township of Oro-Medonte on schedule A12 on the Zoning By-law 97-95 (as
amended) from Rural Residential Twa (RUR2) Zone to AgriculturallRural (AIRU)
Zone be approved.
3. And Further That the Clerk bring forward the appropriate By-Law for Council's
consideration.
Carried.
10. EMERGENCY SERVICES:
None.
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Committee of the Whole Meeting - fVovember 7, 2007
11. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees, Application for GrantlSubsidy, Simcoe Muskoka District
Health Unit.
Motion No. CW071107-18
Moved by Hough, Seconded by Allison
It is recommended that
1. The correspondence from Shawn Binns, Manager of Recreation and Community
Services re: Request to Waive Rental Fees, Application for GranttSubsidy -
Simcoe Muskoka District Health Unit be received.
2. And Further That the Simcoe Muskoka District Health Unit be requested to submit
the applicable fee of $250.04 for the use of the Oro-Medonte Community Arena.
Defeated.
b) Shawn Binns, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees, Application far Grant/Subsidy, Horseshoe Valley Property
Owners Association.
Motion No. CW071107-19
Moved by Agnew, Seconded by Crawford
It is recommended that the motion with respect to Request to Waive Rental Fees,
Application for Grant/Subsidy, Horseshoe Valley Property Owners Association be
deferred until November 14, 2007 pending further information from Horseshoe Valley
Property Owners Association.
Carried.
Motion No. CW071107-20
Moved by Agnew, Seconded by Crawford
It is recommended that
1. The correspondence from Shawn Binns, Manager of Recreation and Community
Services re: Request to Waive Rental Fees, Application for Grant/Subsidy -
Horseshoe Valley Property Owners Association be received.
2. And Further That the Horseshoe Valley Property Owners Association be
requested to submit the applicable fee of $180.00 for the use of the lan Arthur
Beard Complex.
Deferred.
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Committee of the Whole Meeting -November 7, 2007
c} Report No. RC 2007-23, Shawn Binns, Manager of Recreation and Community Services,
re: Update on Recreation Programs.
Motion No. CW0711 Q7-21
Moved by Allison, Seconded by Hough
It is recommended that Report No. RC 2007-23, Shawn Binns, Manager of Recreation and
Community Services, re: Update on Recreation Programs be received.
Carried.
d} Report No. RC 2007-24, Shawn Binns, Manager of Recreation and Community Services,
re: Recreation and Community Services Brochure and Marketing.
Motion No. CW071107-22
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. RC 2007-24, Shawn Binns, Manager of Recreation and Community Services,
re: Recreation and Community Services Brochure and Marketing be received and
adapted.
2. And Further That the changes to the format and distribution of the Recreation and
Community Services brochure, as identified in Report RC 2007-24, be supported.
Carried.
e) Report No. RC 2007-25, Shawn Binns, Manager of Recreation and Community Services,
re: Bayview Memorial Park Update.
Motion No. CW071107-23
Moved by Haugh, Seconded by Allison
It is recommended that
1. Report No. RC 2007-25, Shawn Binns, Manager of Recreation and Community Services,
re: Bayview Memorial Park Update be received and adopted.
2. That staff be authorized to proceed with a pay and display permit system at the Line 9
boat launch.
3. That Dicker Lane, Grandview Crescent and Mitchell Road be regulated for permit
parking.
4. That "No Parking" zones be established on both sides of Lakeshore Road extending five
hundred (500) meters East and West of Shelswell Park.
5. That, during the 2008 budget deliberations, consideration be given for parking
improvements at Shelswell Park.
6. That the Clerk bring forward the appropriate by-laws for Council's consideration.
7. And Further That the surrounding residents be advised of Council's decision.
Carried.
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Committee of the Whole Meeting -November 7, 2007
12. IN-CAMERA:
Motion No. CW071107-24
Moved by Agnew, Seconded by Evans
It is recommended that we do now go In-Gamera at 11:33 a.m. to discuss Property,
Personnel and Legal Matters.
Carried.
Motion No. CW071107-25
Moved by Hough, Seconded by Allison
It is recommended that we do now Rise and Report from In-Camera at 12:30 a.m.
Carried.
Item 9b) was dealt with at this time. Please refer to Item 9b).
a) Doug Irwin, Clerk, re: Property Matter.
Motion No. CW071107-26
Moved by Crawford, Seconded by Evans
It is recommended that
1. Confidential Report No. ADM 2007-030, Doug Irwin, Clerk re: Property Matter
(Habitat for Humanity) be received and adopted.
2. That Habitat for Humanity Huronia Inc. be encouraged to liaise with the County of
Simcoe and the Boards of Education to request the waiving of the respective
development charges for the erection of a residence on the subject lands.
3. That staff be authorized to proceed with the installation of a culvert to allow
access to the subject lands at no cost to Habitat for Humanity Huronia Inc.
4. That staff be authorized to forward the Option Agreement to Habitat for Humanity
Huronia Inc. for execution.
5. That, upon receipt of the executed Option Agreement, staff be authorized to
proceed with the transfer of Part of the road allowance knows as Park Drive, more
particularly described as Part 2, Plan 51 R-34831, and Lot 345, Plan 626, and Part
of Lot 344, Plan 626, more particularly described as Part 6, Plan 51 R-34831 to
Habitat for Humanity Huronia Inc.
6. And Further That Habitat for Humanity Huronia Inc. be advised of Council's
decision.
Carried.
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Committee of the Whale Meeting -November 7, 2007
b} Doug Irwin, Clerk, re: Property Matter.
Motion No. CW07110?-27
Moved by Allison, Seconded by Hough
It is recommended that Confidential Report No. 2007-005 Doug Irwin, Clerk re:
Property Matter (Colborne Street Deviation} be received and adopted.
Carried.
c) Deputy Mayor Hough, re: Personnel Matter.
Motion No. CW071107-28
Moved by Allison, Seconded by Hough
It is recommended that the confidential verbal information presented by Robin Dunn,
Chief Administrative Officer and Tamara Obee, Human Resources Officer re:
Personnel Matter (Public Works -General Foreman) be received.
Carried.
13.ADJOURNMENT:
Motion No. CW071107-29
Moved by Evans, Seconded by Crawford
It is recommended that we do now adjourn at 12:35 p.m.
Carried.
~, ~ , _ ~ ,
Mayor, H.S. Hughes Clerk, J. Dqugtas Irwin
r
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Committee of the Whole Meeting -November 7, 2007