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11 21 2007 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, NOVEMBER 21, 2007 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 9:00 a.m. Angelo Orsi, The Orsi Group of Companies, re: Soccer City, Committee Request, Severn Township Recreational Site. 5. CORRESPONDENCE: a) Bruce Campbell, President, Oro-Agricultural Society, correspondence dated November 9, 2007 re: Boundary Adjustment Request. b) Municipality of Morris-Turnberry, correspondence dated November 8, 2007 re: Motion, Proposed Tire Disposal Rebate Program. 6. FINANCE AND ADMINISTRATION: a) Doug Irwin, Clerk, re: Annual Council Appointments, Site Plan Control Technical Support Group, Recreation Technical Support Group. b) Report No. TR 2007-22, Paul Gravelle, Treasurer, re: Statement of Accounts, October, 2007. 7. PUBLIC WORKS: a) Report No. PW 2007-17, Jerry Ball, Public Works Superintendent, re: Tender Results for Contract No. PW 2007-17 - Snaw Removal for the Winter Seasons of 2007-2008, 2008- 2009 and 2009-2010. 8. ENGINEERING & ENVIRONMENTAL SERVICES: None. 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: None. 10. EMERGENCY SERVICES: None. 11. RECREATION AND COMMUNITY SERVICES: a) Shawn Binns, correspondence received November 13, 2007 re: Request to Waive Rental Fees, Application far GrantlSubsidy, Barrie Ontario Provincial Police. b) Shawn Binns, correspondence dated October 29, 2007 re: Request to Waive Rental Fees, Application far Grant/Subsidy, Ora District Lions Club. 12. IN-CAMERA: a) Bruce Hoppe, Director of Building and Planning Services, re: legal Matter. 13. ADJOURNMENT: 2 ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, November 21, 20107 6. FINANCE AND ADMINISTRATION: c) Councillor Coutanche, discussion re: Jahn Hvozda Request, Ingram Road and Line 5 Intersection. 12. IN-CAMERA: b} Robin Dunn, Chief Administrative Officer, re: Personnel Matter. €q ----- Uriginal Message ----- From: Angelo Ursi To: mei-wardl Sent: Friday, October 12, 2007 3:58 PM Subject: Soccer City Hi Mel, How are things? I am forming a committee that will hopefully be comprised of Severn Township, City of Orillia, Oro Medonte, along with community partners such as Georgian College, Lakehead University, private and public sports groups. The focus is an 80 acre site in Severn Township which highlights 40 acres of soccer recreation inclusive of 4 senior playing fields, 4 junior playing fields, 1 indoor senior playing field. We also have provisions to include a twin pad hockey rink. We would like to have the opportunity to make a deputation to Oro Medonte Committee and ask you to arrange this for me. If you require any information please call me so I can discuss or meet with you in advance. So far Severn Township, ~akehead University, Georgian College are very enthused and will be joining the committee. Thank you, Angelo Orsi The Orsi Group of Companies P.O. Box 2088 Orillia L3V 6R9 Ontario, Canada Te1:705+326+9000 Fax:705+325+7362 "Only you can tell others of the wisdom you learned and it's up to them to use their wisdom to listen" 1 Ol3(~12007 * ,~ ~ ,+ , ~'' '~ ~~~~ rte ~r ~ ~` \~ ~-~ ~~"pp fi ~ ~-,tl dik 5'K> ~& "r } '~.. ~ l c ,. tk t.ksr ",~ ' "~ I ~',.~ n six ~ '+r'S ~ h'}. ~, ~` H t+i' a~ + s N r ar ~~, 's'~ r a y ty"4 i` )i ~ c `~" f ~ , z ~ i -' ( ~~ ~ E ivy C`. --~ ; -.;.~~ k._t {~ r~ s ~ ~~ ~+ '. i la ~ ,. 1 ~ ;a d r~ i ~ ~ r 'r ~ ~ ~ ~ J t ~ ~ ~ Y- ~. ~, ,'4 ~~~t ~ s~ ~ ~ f 'k i~ e~' 89 ~ VY - E ~. y ~' S ~ ; F y r~ ~ V Ffy ~~~~\ _ ti xU~ 3 ~r ~ r,7 ~ ~ ~ J '. ~ f f dr'~$ e ~ f:,. y !`~ • c ~'# ~. ~ ..;~y~y~ ~ r ~.f~ s'k'i. i J „~iF '7s ~ t ~; "` 9 v H t f t '. ~ ' t ~, wig 5 ~,c ~'~ 8t rt ,~~'_.`~ s '~~ /~'r 7fj { y - I ~ r ~ 1 '_ ~ fy ~ c ~~ ~. a~ t ~"~. ~ ~~,~~, ~- ~ ~,' = ia; t -~ LEGEND .. -: a . ~ s -.. ,.' ~ ~ ~ ~ tt .~ i„~= ~ ~~a~..e~ ~~/ ,~~ r` k ~: _..---• EXISTING TRAIL . ~ ~ v ~• ~ 00{°' :'e - ~ ~ ~ ,~~~.~~ %' '`i ~ '' ' { --''- `. 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'~. ~~r ~/.~ _ ,, J~,,r'~: r { f4 yh s ' . ° r ~~ ~.,~v~ : ~,~ ~, ~ WOODLOT (WL) ` A- V`~ .,, ~~' ~ ~ ~ ~ ( ~~ SOLDERS °` J' i.'~Q -~,.~ •• V~ ~ i~!b r' ti , ~ ~' MEMORIAL uyi.wd ~ y~ ~. 4 ~ .I~~v ,;,,~ ~ ~, k t ,? ~c ~ ~x , ~ ~ HOSPITAL '. ' • Q' - ~ . r~ ::;. ~'`', :. <.~~Q~G 1. '~ ~ c ~ ` ~ f IHS~ S SCHOOL Y rd /~ ,: ~ is ~o ,`~~ "vV ~~ -` i _ ~Q :K h ~_ ~ • ~,. a?' ~ COMMERCIAL ~~ o® ~r .,~~ ~ :PROPOSED . -;, ~` ~ , 2 . ~, ~ ~ COMMERCIAL ~°' 'P'` ~ / ' ®®~ V°''R*. , ~QNM"• a ~'• ~ ~~J r _~ RECREATIONAL ,.~ 3 - - ;Q~ ~ ~ "~ ~, ~ ' ~ ~~ , Cap ~ '~` ~" ~" RESIDENTIAL e ~~®` ; ':t. ~~~: ^ i E, ; .yi ~. "~ +r ~' '~ DEVELOPMENT r ..~. , li 3 ~ ... ~,';id' ~ '~*~~ ~' c a 3'„ r +~\ ~ ~ MARK RICH ~ i •~~ yzrs.%`^ ./~.' ~, r.+s 4::Y ~D ''\~ r'hrVX Z~.;~9,:+~1~~iN.1:'~ ~~'~„4 Y: ~*i. LANDS ,: ~ i "° r'a'C' ~~dy -_ 1 'k 21 ~~ r• ,~ , rc /'"' ,, ~ , CITY LIMIT ~• ~.. ~ ~ WEST RIDG ~.~ ~~`~ ~ POWER CEIV~ER .~ } " ~ . ®,.-;:-~. ~.,,~~, ~.. '~5_.. .~~:_~~ RESIDEyTI, ® ~ WEST RIDGE ._~ .~ -~~ November 9, 2007 Doug Irwin Clerk Oro-Medonte Township ~~ ~ ~~~` Dear Mayor and Council: This letter is to formally request that Oro-Medonte Council proceed as soon as possible with the request from the Ora Agricultural Society to realign the property lines bordered by Mary Proper's Property, the Township Property and the Fair Grounds Property. The reason for this request is to enable the Fair Board to have direct access from the 7`'' Line to the Fair Grounds Property. Site visits and discussions have already taken place with Jerry Ball and a number of council members. Hence, the details of this request already known. Further requests for additional information are welcomed. Thank you for your attention to this matter. Sincerely ~--~ '~ Bruce Campbell President Oro Agricultural Society s6 November 8, 2007 Municipality of Morris-Turnberry The Council of the Municipality of Morris-Turnberry, at a meeting held on November 6,2007, adopted the following resolution: "Whereas, Waste Diversion Ontario and Stewardship Ontario, in collaboration with the Ontario Ministry of the Environment have implemented Ontario's Municipal Blue Box program, which financially supports the recycling of materials; `And Whereas' tires are now being stockpiled, burnt and disposed of on roadsides and lots throughout the Province of Ontario, which creates additional work for public works crews and an unpleasant appearance of our landscape in this beautiful Province of Ontario; `And Whereas' tires can be recycled into useful products; eg: hard surface products for roads and highways and waste products for incineration plants; `And Whereas' a tire rebate program would provide an incentive to recycle tires; Therefore, be it resolved that the Council of the Municipality of Morris- Turnberry request that the Provincial government seek to develop a program that will provide a rebate for the tire disposal, either a new program or an enhancement to the current Stewardship Ontario program; And further that copies of this resolution be forwarded to the Premier of the Province of Ontario, the Minister of the Environment, local members of parliament, and the Association of Municipalities of Ontario for circulation to all municipalities in Ontario, requesting their support." Nancy Michie, Administrator Clerk-Treasurer, 41342 Morris Road, RR 4, Brussels, ON NOG 1H0 Email morns C~ scsinternet.com Telephone: 519-887-6137/Fax: 519-887-6424 D/SCLA/MER This material is provided under contract as a paid service by the originating organi2ation and does not necessari/y ref/ect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. TOWNSHIP OF ORO-MEDONTE REPaR-r Dept. Report No. To: Prepared By: TR 2007-22 Committee of the Whole Bonnie McPhee Subject: Department: Council Treasury Statement of Accounts C. of W. Date: Octobe November 07, 2007 Motion # r R.M. File #: Date: Roll #: Following is the statement of accounts for the month of October. Batch No. Date Amount Cheque Registers: AC00455 October 03, 2007 $ 213,098.79 AQ00357 October 10, 2007 1,059.11 AC00456 October 11, 2007 141,112.24 AQ00358 October 11, 2007 750.00 AC00457 October 17, 2007 143,771.67 AQ00359 October 18, 2007 436.54 AC00458 October 24, 2007 504,602.16 AQ00360 October 26, 2007 850.81 AC00459 October 31, 2007 200,011.34 AQ00361 October 31, 2007 19,900.00 $ 1,225,592.66 Payroll: PR00250 October 13, 2007 $ 97,488.64 PR00256 October 27, 2007 101,808.92 199,297.56 Credit Card Registers: AE00066 October 10, 2007 30.00 See AQ00357 AE00067 October 10, 2007 1,029.11 October 10, 2007 Total $'1,424,890.22 RECOMMENDATIONS 1. THAT Report No. TR2007-22 is received. 2. The accounts for the month of October, 200`7 totaling $ 1,424,890.22 are received. Respectfully submitted, Bonnie McPhee Accounting Clerk C.A.O. Comments: Date: C.A.O. ~ ~ _;~ } Dept. Head -~ -2- November 16, 2007 Ta: Members of the Planning and Advisory Committee, Cc: Mr. Robin Dunn, Chief Administrative Officer Mr. Bruce Hoppe, Director of Building and Planning Delivered by Hand __-- Tawnship of Oro-Medonte-~ 'i~ 0~~ h`~ ,. Re: CraiQlrurst Secondary F/are - Communih~ Concerns a r~t~~~ ~- , C~ €__~ We are writing to request an opportunity to meet with the Planning Advisory Committee to share same significant concerns we have about the Craighurst Secondary Plan. These concerns are based on the information provided at the recent Tawn Hali meeting held at the Craighurst Community Centre coupled with a review of previous planning projects which have been undertaken by the Township. , We understand that the Committee has a meeting scheduled for November 26`h We feel that this meeting presents an important opportunity to outline the issues from our vantage point and have interaction with the Committee prior to a formal Deputation which we will request shortly following November 26`". The timing is critical. It was indicated at the last Town Hall meeting that the next public meeting is planned for sometime during December. The material below outlines the aspects of the Plan which we feel merit attention at this time. This is in an abbreviated format. We will be prepared to elaborate at the meeting. The key matters which we would like to address are: A) Process for Public input • Inadequate notice of Oetober 3`d meeting • No meaningful opportunity for constructive interaction. • Fast track to final approval • Public not involved in current «rork in advance of next public meeting • Work plan currently being done by Township staff, Consultant and proponent's representatives B) Linkages with other jurisdictions • Timing of completion of Craighurst Plan ahead of County Plan (June 2008) and the Provincial directive (June 2009) • Risk that Craighurst Plan is not aligned with County Plan. • Little/no opportunity to interact with/gain synergies with adjacent Townships • Craighurst Plan presented independent from nearby Village of Horseshoe planning • Plan silent on planning activity/status in other Hamlets within Township • Plan will result in disproportionate growth within the Township when compared to other Hamlets • Plan does not reflect the guiding principles set forth in the Provincial and County growth management plans, which principles suggest serious consideration be given to the option of no additional growth beyond current settlement areas C) Alignment with previous planning activity • Oro-Medonte Settlement Strategy completed May 1 S, 1996 contemplated 100 new lots • Oro-Medonte Official Plan as approved by Simcoe County andlor the Ontario Municipal Board as of January 24, 200 directed that lot size to be with minimum of 0.4 hectares (1 acre) and a maximum of 2.5 hectares (2.5) acres • Ontario Growth Plan for the Greater Golden Horseshoe effective June 16, 2006 specifies that a settlement area expansion may only occur as part of a municipal comprehensive review which meets several important criteria. Does this mean that OMB approvals were secured between June 2006 and January 2007? • Documents state that `There will be pressure to develop the Craighurst area." From whom? • Area now planned approximately double than described in Township's Official Plan • No clear rationale as to why the settlement area for Craighurst that was so recently approved needs to be expanded now • Pace of Craighurst Plan dramatically ahead of other Hamlets within the County • The current Official Plan designates Hawkstone as the major centre for growth with increases in industrial and commercial activity to occur along the Nighuray 11 corridor. • Material tabled as described in Meridian letter of May 8, 2007 and not publicly communicated until October aid recommends a minimum population of 2,500 (up to 870 housing units) coupled with non-residential developments and infrastructure needs, thereby transforming Craighurst from a Hamlet to a Town • Full municipal water and sewage required; the Pian does not demonstrate any careful consideration of the long term maintenance costs of increased infrastructure and impact on property taxes and property values on current residents • Vehicle traffic on Horseshoe Valley dramatically increased beyond current levels; the road is already a heavy travelled route from Stayner to Orillia. • Is inconsistent with many significant environmental considerations identified in the Official Plan does not demonstrate the environmental leadership we expect from this Council 2 Proposal Slow dawn the pace of the Secondary Plan process. Garner input from within in a collegiate, collaborative process with the other stakeholders: residents, major landowners, developers, the Conservation Authorities, school boards and the County. Midhurst has adopted this approach under the leadership of the Planning Department. 'The process entails workshops with all stakeholders, a process which began the week of November ,. 12`h. We believe this will be much more effective than the current approach. All stakeholders will contribute. The end result will cause all constituents to feel the outcome best meets their collective needs. The interaction will minimize confrontation wherein people come away from the process feeling that some have `won' and some have `lost'. Moreover it will also permit new Council members to contribute more fully to the Plan which they essentially inherited from the previous Council. ' We are in the process of recruiting more people so as to broaden public input and participation. Those included need to be individuals who did not receive notice of the October meeting. We would appreciate your response to our request soon, so that we can be properly prepared far the meeting on the 26`h. Also we are not aware of the specific time; we are assuming the meeting will be in Council Chambers. Thank you far your consideration. Sincerely, Ed & Judith Bander Mvra Newitt Steve & April Jones Dave & Lynette Mader Pat & Bonnie White Jeremy Young Please direct your response to the undersigned. Jeremy Young l A Green Mountain Court Oro-Medonte 1 A Green Mountain Court RR #2 Shanty Bay, ON LOL 2LQ 705-719-2914 jeremy.youngs'~xplornet.com .lti (~If~~ 1~ r' „ ~c, _ M TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE. PW2007-17 Jerry Ball Subject: Department: Council Tender Results for: Public Works C. of W. Date: Contract No. PW2007-17 -Snow Removal for the Winter Seasons November 15, 2007 Motion # of 2007-2008, 2008-2009 and R.M. File #: 2009.2010 Date: Roll #: BACKGROUND: Advertisements for the following Tender Contract were placed in the Barrie and Orillia Newspapers and were opened at the Administration Centre on Friday, November 2, 2007 at 1:00 p.m., with Jerry Ball, Public Works Superintendent, Don Woodrow, Orval E. Hutchinson, and Janette Teeter, Deputy Clerk, in attendance: Contract No. PW2007-17 Snow Removal at the Oro-Medonte Administration Centre, Oro- Medonte Community Arena, Oro-Medonte O.P.P. Building, Oro- Medonte Moonstone Fire Hall, Ora-Medonte Horseshoe Valley Fire Headquarters, Oro-Medonte Lohuaru Trail Parking Lot, and the Fire and Emergency Services Water Storage Tanks located at 2525 Bidwell Road, 2A Martinbrook Crescent and 28 Lauder Road, all for the Winter Seasons of 2007-2008, 2008-2009 and 2009- 2010 ANALYSIS: The results of the tender contract opening for Snow Removal at the Oro-Medonte Administration Centre, Oro-Medonte Community Arena, Oro-Medonte O.P.P. Building, Oro-Medonte Moonstone Fire Hall, Oro-Medonte Horseshoe Valley Fire Headquarters, Oro-Medonte Lohuaru Trail Parking Lot, and the Fire and. Emergency Services Water Storage Tanks located at 2525 Bidwell Road, 2A Martinbrook Crescent and 28 Lauder Road, all for the Winter Seasons of 2007-2008, 2008-2009 and 2009-2010, are as follows: ~~, - a CONTRACT NO. PW2007-17 SNOW 'REMOVAL ADMINISTRATION CENTRE CONTRACTOR _ 2007/2008 SEASON 2008/2009 _SEASON 2009/2010 SEASON TOTAL G.S.T. GRAND TOTAL Ron Burton and Sons Orval E. Hutchinson _ _ _ $7,875.00 $8,750.00 $9,625.00 $1,575.00 $27,825.00 no bid received Lou Mason no bid received Don Woodrow no bid received It is recommended that the tender from Ron Burton and Sons be accepted at a low tender amount of $27,825.00 (including G.S.T.) for the Administration Centre for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. COMMUNITY ARENA CONTRACTOR 2007/2008 2008/2009 2009/2010 TOTAL GRAND SEASON SEASON SEASON G.S.T. TOTAL Ron Burton and Sons $7,875.00 $8,750.00 $9,625.00 $1,575.00 $27,825.00 Orval E. Hutchinson $4,862.50 $5,498.50 $6,134.50 Included $16,495.50 Lou Mason no bid received Don Woodrow no bid received It is recommended that the tender from Orval E. Hutchinson be accepted at a low tender amount of $16,495.50 (including G.S.T.) for the Community Arena for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. O.P.P. BUILDING CONTRACTOR 2007/2008 2008/2009 2009/2010 TOTAL GRAND SEASON SEASON SEASON G.S.T. TOTAL Ron Burton and Sons $4,800.00 $5,000.00 $5,200.00 $900.00 $15,900.00 Orval E. Hutchinson no bid received Lou Mason no bid received Don Woodrow $2,035.20 $2,035.20 $2,204.80 Included $6,275.20 $63.60/tri $63.60/tri $68.90/tri It is recommended that the tender from Don Woodrow be accepted. at a low tender amount of $6,275.20(including G.S.T.) for the O.P.P. Building for the winter seasons of 2007-2008, 2008- 2009 and 2009-2010. ~1~, - 3 MOONSTONE FIRE HALL CONTRACTOR _ 2007/2008 _SEASON_ 2008/2009 _ SEASON 2009/2010 SEASON TOTAL G.S.T. GRAND TOTAL Ron Burton and Sons $3,600.00 $3,800.00 $4,000.00 $684.00 $12,084.00 Orval E. Hutchinson no bid received Lou Mason $2,975.00 $85.00/tri $3,325.00 $95.00/tri $3,674.00 $105.00/tr1 $598.44 $10,572.44 Don Woodrow no bid received It is recommended that the tender from Lou Masan be accepted at a low tender amount of $10,572.44 (including G.S.T.) for the Moonstone Fire Hall for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. HORSESHOE VALLEY FIRE HEADQUARTERS CONTRACTOR _ 2007/2008 SEASON 2008/2009 SEASON 2009/2010 SEASON TOTAL G.S.T. GRAND TOTAL Ron Burton and Sons $4,800.00 $5,000.00 $5,200.00 $900.00 $15,900.00 Orval E. Hutchinson no bid received Lou Mason no bid received Don Woodrow $2,782.50 $79.50/tri $2,782.50 $79.50/tri $2,968.00 $84.80/tri Included $8,533.00 It is recommended that the tender from Don Woodrow be accepted at a low tender amount of $8,533.00 (including G.S.T.) for the Horseshoe Valley Fire Headquarters for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. LOHUARU TRAIL PARKING LOT CONTRACTOR 2007/2008 SEASON 2008/2009 SEASON 2009/2010 SEASON TOTAL G.S.T. GRAND TOTAL Ron Burton and Sons $1,800.00 $1,900.00 $2,000.00 $342.00 $6,042.00 Orval E. Hutchinson no bid received Lou Mason no bid received Don Woodrow $927.50 $26.50/tri $927.50 $26.50/tri $1,113.00 $31.80/tri Included $2,968.00 It is recommended that the tender from Don Woodrow be accepted at a low tender amount of $2,968.00 (including G.S.T.) for the Lohuaru Trail Parking Lot for the winter seasons of 2007- 2008, 2008-2009 and 2009-2010. Please note that the tenders for snow removal at the three "Fire and Emergency Services Water Storage Tank" locations will not be received at this time and will be brought forward at a future date. -3- RECONIMENDATION(S 1. THAT Report Na. PW2007-17 be received and adapted. 2. THAT the tender contract far Snow Removal at the Ora-Medonte Administration Centre be awarded to Ron Burton and Sons far a total amount of $27,825.00 {including G.S.T.} far the winter seasons of 2007-2008, 2008-2009 and 2009-2010. 3. THAT the tender contract for Snow Removal at the Qro-Medonte Community Arena be awarded to Orval E. Hutchinson for a total amount of $16,495.50 (including G.S.T.) for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. 4. THAT the tender contract for Snow Removal at the O.P.P. building be awarded to Dan Woodrow for a total amount of $6,275.20 (including G.S.T.} for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. 5. THAT the tender contract for Snow Removal at the Moonstone Fire Hall be awarded to Lou Mason far a total amount of $10,572..44 (including G.S.T.} for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. 6. THAT the tender contract for Snaw Removal at the Horseshoe Valley Fire Headquarters be awarded to Don Woodrow for a total amount of $8,533.00 (including G.S.T.) for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. 7. THAT the tender contract for Snaw Removal at the Lohuaru Trail Parking Lot be awarded to Don Woodrow far a total amount of $2,968.00 {including G.S.T.) for the winter seasons of 2007-2008, 2008-2009 and 2009-2010. 8. THAT the tender contract for Snaw Removal at the three Fire. and Emergency Services Water Storage Tank locations be brought forward at a future date. 9. AND THAT the respective Contractors be notified accordingly. Respectfully submitted, ,~~- Jerry B Public Works Superintendent -4- Requests to Waive Rental Fees Amount Account Carriedl Dr anizat ion/Name Faci6t Pur ose Re nested Disbursement Defeated A Barrie QPP Oro-Medonte Community Arena Banquet Hali Annual Children's Xmas Party $10Q.02 Note: !t is recommended to Council that the listed organization be requested to submit the appropriate applicable fee. pl, ~ 1 ..~ 11/13/2007 11:51 NOV-08-2007 14:37 705-726-6487 BARRIE OPP TOIJNSHIP OF ORO~MEDONTE \\~, -~ T'NB ~ORPOItATION OF THE o~ ~~ ~P ~..~ AP'PLZCA,~ION FOR GRA.N'I'/SUBSIDY PAGE 03/05 P.002 748 U-a 7 S., eax 100 oro. ~~ ~ vco Phase (705)487.2171 Fax C~45) 4A7-0133 ~ldV.01'~II1A~"C8 C9 NOTE: GRANT/SUBSIbIFSABE NOT AEJI'O~IA?ICALLY RENEWED EVERX YEAR. NOTE: ORCANIZA170NS MAY BE 1ZEQUIRFD TO 3UBM[T gxNA1VCIw.L STATEMEM,I"S. N07c'>~: ~ If sdditional spice is rcgr:lred to cotr-plete your iatbrmation, please aae the attu6cd stuet 4r'allt/b~ttbgjdy R ~Orrrlt_ $ ,~.~"' ART - O.~ rd 'lion Norse and 4ddr~'informi O'+gAnizatiott NAmc 1 F3 Q(Z.l E ~ ~ 0 p Addreaa .2.U ,Q~,c, T 2 ~'~ T City ~R ~22/E Arov p~.iT , Poscal Coda L ~-- '~- T 2 Coeracc _ L.sj ,J A ~~ ~SO~ Telephone ~(4 c/~t~ ilrneil ~ -- >~ a _ ~~ 7 P T B , arrizstlnn Genera orrua Number of Out of Town . Membcr~ Residents Membership Fee ---=- If APplioabte '~'!~ ~phk Ar+~ Date 4utlinc the tuiesion, purpose ~ objectives of your organiz~cion. Formed ' ~~ ~ ~~~ rs7mr~5 ~~~-,~ 11!1:3!2007 11:51 705-726-6487 ES~~RIE C1PP P~~E 04J05 ' NOV-08-2407 14,3? TOt,tNSHTP OF ORG-MEDC~NTE P.t~03 Type of Organizaticsn (i.e. Registered Charity, Non-Profit Urg8ni2ation, no status, etc,) and nggistratitm nungbex if applicable. Purpose fiX which the cement granttsubsidy, igapproved, would be ured, Give complete details {i.a. project or avant description, time frame, community bencfita). Do you curreattty receive other grsnts or subsld;~,c from the Township (faciliey subsidiration. photocopying, secrete~rial, etC), Previous giantslsubsidies from the Township? AmountRequested: S •'' Amount Approved: $ PART C - Sf re of tho - ial a Year of Request: Ycar of Approval: Marne & position Na1»e ~ p4sitio» Date: ~,z, Date: ~i~ O~~cE ttSt Approved: >~enied: AMonnt ~ Date: NOTE: Petraonal Pnt'orrnstfon containr+d on this Darin is eoilerted pnrxtt~attt to the Mankipal Freedot» of ~nfo*matlon and Protectt~n of Prfvary Act, and will be used for the purpose oPdctermining ellgibihity for grants. this catlertion should be directed to the Frerdom of In!'ormation Co•ardievator The Ca Qnesd°ns about of Oro-Medonte,148 i`,ine ?South, lion It1Q; Oro,.Ontario« LOL zX0 ' ~cat~On of the Township Other Sources of RavBnue (include amounts that have been received or that are anticip2tod -- other gtantatsubsidics, private funding, etc.). .i1t13124~07 11:51 705-7"6-64B7 EsARRIE tJPP PAGE X5105 u NOV-OB~2p07 64.37 TOWNBfIIP OF" OR(}-MEDONfiE 4 ~_ ~ P.044 ' Plcsse use tltie addit~oaaal shut (and attach mare if tr+qu9t~1) to campletc tlx i>7farm,~taan r+eq>ucstcd an the GruttlSubstdy Applteation Farm. . Outline tJ>e mis.~ian, purpage and .objectives of your arganiratian. Type of Or~nization (i.t. Registered Charity, Nan-Profit Organization, ria status, eu.) and registration number if appticablc. Other SourCCS of Ravenue (include atnaunm that have been ,received or that are anticip:~ted -- other grant:s:lsubSidiC.c, private funding. etc.}. Purpose for which the curafCttt grandsubsidy, if approved, would be usod. Give crnuplcte details (i.e. project ar event descriptlgn, tittle f7att~, Cotriillttittty benefits}. bo you ctst'tatliiy receive other grants or subsidies from the Township (facility subsidi~,atian, phatocagying, secretariat, arc.), Ptevi4us garltlsubsidies from the Township? Arnonnt Roqucsxd: $ ~ _`/_,,,.~: Amount Appmvcd: $ Year of Request: Yeas' of Approval: TOTAI. P.004 ~rz~r~~ IS-~~v-o7, o~.~~a ~n~ Township of Qro-Medonte 148 Line 7 S., Box 100 Phone: (705) 487-2171 Oro-Medonte, ON LOL 2X0 Fax: (705) 487-0133 Customer Schedule Barrie OFP-Kids Xmas Party Lana Gibson Date Day Complex Facility Event Type Start Time End Time _ ----- 16-Dec-07 Sun GUTH Banquet Hall Company Fu 1:00 PM 5:00 PM -_ _- ~~et tn: t~tt~~ l o~ Permit Number: 14$1 Lana Gibson Work Phone: 705-835-5190 Home Phone: 705-726-6484 Fax: 705-726-6487 Dur. Hourly Other (Min) Rate Charge Amonnt 240 X3.59 0.00 94.36 4.0 (hrs) Sub Total $94.36 Tax $5.66 Grand Total $100.02 CONTRACT 3F cheques must be replaced immediately with either a money order, cash or certified cheque and a $20,00 fee must be added to s amount of the dishonoured cheque. Interest will be charged at a rate of 15% per annum an all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking, It is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, breakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation Department will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a refund will be given. Notice of a booking cancellation by permit holders must be given in writing to the Township Office. Cancellation in writing more than 7 days in advance of rental date: - $20.00 administration charge - Full (1 OO~Io) refund of rental fee ~ncellation in writing within 7 days of rental date: $20.00 administration charge Full (100°Io} refund of rental fee if rental time is used by another renter 50% refund of rental fee if rental time is not used by another renter Cancellation in writing less than 48 hours before rental date: - No refund of rental fee o cancellation notice ("no-show°): No refund of rental fee The exchange of ice time between individual teams or organizations is not permitted without proper written permission from the Darks & Recreation Department. ~No alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks & Recreation Department. Failure by any renterlgroup to adhere to the rental regulationlconditions noted herein may result in the cancellation of the 'groups entire booking. RIVER: Indicates event Spans multiple days. Powered by NlaxEnterprist© a product of Maximum Solutions, Inc. ~., -o ~ °' . ~ ~ a~ ~ ~ D , a~ c E i p v v ~ ° 4 -U y D ~ o ~ O ~ ~ a ' ~ ~ ~ ~ ~ ~ ~ v . ~ t~. ~ ~ ~ ~ a a ~ ~ a~ ~ ~ ~ ~ m a. d ~ ~ > S'2 ~ ~ c ~ d p L a`~'i N N G O ~ J ~ ~ N e... _ «S _ Q1 -~ ~ C 0 ~ ~ N ~ N ~ ~ ~ _ d O V .~ ~ ~ ~ ~ ~ ~ ~ U ~ '~ N ° ~ a ~ ~ U O ~ ~ 0 U 0 ~ ~ Z m o -~ ~ N ~ o O ~ .~ ~ ~ U ~ i ~ ~ tD O o ~ z Q a~ ro C .~ _0 N ~~~ ~~ ~~~~~ THE CORPORATION OF THE ~~~ . ~ `-~ 148 line 7 S., Box 100 ~~ ~~` ~~. ~~';,~ ~.~ Oro, Ontario LOl 2X0 ~''~ k`~ ` ~ ~ Phone (705) 487-2171 .. N HIP '/ ~~~' ~ Fax (705) 487-0133 www.oro-medonte.ca ~~ __ __ _ (._ APPLICATION FOR GRANT/SUBSIDY ~ ~~=~'~ ~ ~ _ ~~ ~~~ . ~- ~~ ~ , NOTE: GRANT/SUBSIDIES ARE NOT AUTOMATICALLY RENEWED EVERY YEAR. NOTE: ORGANIZATIONS MAY BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS. NOTE: If additional space is required to complete your information, please use the attached sheet. GrantlSubsidy Reguest Amount $~s-; ~,~ ~~,~7.~,G ,~E~-~'~~,~,~,E ,~~-~.~ , PART A - Organization Name and Address Information Organization Name C~'O !~/ i ,~/ ' ~ ~iC,c/ liL~ Address ~l} ~~~1% x -~ City ~~f~ Prov, dc.~i ,g/~~~~ Postal Code ~~.~ - ,~,~~ O Contact _~„~ ~cs,~~Ef~C,E' ,~~,e; Z Telephone ~~~:~Jfl~f[~~%~Z=3.2.2.3 E-mail // Fax ~,,~"~- y~f~'-~ PART B -Organization General Information Number of Out of Town Membership Fee ca Members ~ ~ Residents ~,~ If Applicable a ~=~,G~ ~ Geographic Area Date Served /~/J ~~/` S'i //` ~ Formed /~i~.~ --~- /~.~~ Outline the mission, purpose and objectives o your organizaOtion. ~ ~' / ~~ e ~``. Type of trganization (i,e. Registered Charity, Non-Profit Organization, no status, etc.) and registration number if applicable. Other Sources of Revenue (include amounts that have been received or that are anticipated -other grantslsubsidies> private funding, etc.}. ~_~ Purpose for which the current grantlsubsidy, if approved, would be used. Give complete details (i.e. projector event description, time frame, community benefits}. Do you currently receive other grants or subsidies from the Township {facility subsidization, photocopying, secretarial, etc). Previous grantslsubsidies from the Township? Amount Requested: $ _ _~_~_ Year of Request: Amount Approved: $ ~~ ~ Year of Approval: PART C - Signature of Authorized Official(s) - --~_ - ~ . ~" ~ Date: Name & Position Name & Position Date: T--~ ~~ ~ ,~- for o~f ice use only Approved: Amount $ Denied: Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and «~ill be used for the purpose of determining eligibility for grants. Questions about this collection should he directed to the Freedom of Information Co-ordinator,l'he Corporation of the Township of Oro-RZedonte,148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Please use this additional sheet {and attach more if required} to complete the information requested on the GrantfSubsidy Application Form. Outline the mission, purpose and objectives of your organization. Type of Organization (i.e. Registered Charity, Non-Profit Qrganization, no status, etc.) and registration number if applicable. Other Sources of Revenue (include amounts that have been received or that are anticipated -other grantslsubsidies, private funding, etc.). Purpose for which the current grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc.). Previous grant/subsidies from the Township? Amount Requested Year of Request: Amount Approved: $ Year of Approval: Panted I S Nav-07 08:42 AM Per ; r 1 of 2 __ _ Township of Qro-Medonte ~~~c ~~~ 148 Line 7 S,, Box 100 Phone: (705j 487-2171 Oro-Medonte, ON LOL 2X0 Fax: (705) 487-0133 ~UStOriler SC~IeCIAIe Permit Namber: 1949 Peter Kurtz Peter Kurtz Peter Kurtz Home Phone: 487-3223 RR#I Shanty Bay Oro-Medonte, ON LOL 2L0 Date Day Complex Facility Event Type Start Time End Time Dur. {Min} Hourly Other Rate Charge Amount -Apr-08 Sat GUTH Banquet Hall Celebration 9:00 AM 1:00 AM 960 273.59 0.00 273.59 Set up Tables and Chairs for Dinner and Dance. Need Padium Sound system and mircr ophane. Lions 35th Aniversary to confirm set up prior to event. Must obtain SOP and return acknowledgement form Municipal Alcohol Policy 16.0 (hrs) Sub Total _--- -- $273.59 Tax $16.2 Grand Total $290.01 - ---------------------- CONTRACT SF cheques must be replaced immediately with either a money order, cash or certified cheque and a $20.00 fee must be added to amount of the dishonoured cheque. Interest will be charged at a rate of 15~7o per annum on all overdue accounts. Late payments failure to replace NSF cheques may result in cancellation of your booking. is mutually agreed that in the event it becomes necessary for the Parks & Recreation Department, through weather conditions, eakdown of equipment or any other cause, to cancel a sheduled event(s) at one of their facilities, the Parks and Recreation apartment will notify the person signing the permit. Every effort will be made to replace a booking which has been cancelled or a Fund will be given. otice of a booking cancellation by permit holders must be given in writing to the Township Office. ~ncellation in writing more than 7 days in advance of rental date; $20.00 administration charge Full (100%) refund of rental fee !Cancellation in writing within 7 days of rental date: j- $20.00 administration charge Full (100°l0) refund of rental fee if rental time is used by another renter ~- 50% refund of rental tee if rental time is not used by another renter ancellation in writing less than 48 hours before rental date: No refund of rental fee ~ cancellation notice ("no-show"): No refund of rental fee exchange of ice time between individual teams or organizations is not permitted without proper written permission from the s & Recreation Department. No alcoholic beverages are allowed in any Township of Oro-Medonte facility without express permission from the Parks & Recreation Department. Failure by any renterlgroup to adhere to the rental regulationlconditions noted herein may result in the cancellation of the iuui~.arc~ cvcui ~~air~ muutpte aays. Powered by MaxEnterprise~, a product of Maximum Solutions, Inc.