09 06 2007 Rec Tech MinutesNIP
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ORO-MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MINUTES
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d CT 2 & 2007
~~EETING: cou~cll_~
C. OF W. ~
Thursday, September 6h, 2007 ~ 7:00 p.m.
Administration Centre
Present: Councillor John Crawford, Mayor Harry Hughes, Councillor Mel
Coutanche, Ted Duncan, Reta Regelink, Mac Shiells,
Regrets: Carolyn Tripp, Bob Gregory
Staff Present: Shawn Binns, Manager of Recreation & Community Services
Chair: Councillor John Crawford called the meeting to order at 7:05 p.m.
1. Adoption of Agenda
RTS090607-01:
Moved by Ted Duncan, Seconded by Reta Regelink
!t is recommended that the agenda for fhe Oro-Medonte Recreation Technical Support
Group meeting of Thursday, September 6`", 2007 be adopted as amended.
Carried
2. Dlaclosure of Pecuniary Interest:
None.
3. Adoption of the Minutes:
RTS090607-02:
Moved by Reta Regelink, Seconded by Ted Duncan
tt is recommended that the Minutes of the Oro-Medonte Recreation Technical Support Group
meeting of Wednesday, August gh, 2007 be adopted as amended.
Carried
4. Deputations:
None
5. hems for ConsideratioNDiscussion:
None
6. Correspondence:
None
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7. Unfinished Business:
{a) Community Hail Funding Update
Shawn informed that at the Community HaII Board meeting of August 27, 2007.
The Hail Boards were asked to prepare a report on their usage, successes, and
challenges as it relates to the individual halls. The Hali Boards are to provide the
report to tfie Recreation Department at the nerd hall board review and then will
review as by the Recreation Technical Support Group.
RTS090607-03:
Moved by Ted Duncan, Seconded by Mac Shielis
It is recommended that the verbal update on community haft funding presented by Shawn
Binns be accepted.
Carried
(b) Playground Updates
Shawn reported that the playground installations in Arbourwood and Ramey
Memorial Park are now completed. Community volunteers aided with the
installation. Both were well received. The group was updated by Mayor Hughes
and Councilor Crawford on the playground for the Harbourwood Community
which is to be installed in Sheiswell Park.
RTS090607-04:
It is recommended that the verbal update on playground development given by Shawn
Binns be accepted.
Carried
8. New Business:
(a) HVPOA Correspondence
Shawn Binns, Mac Shielis, and Councillor Goutanche, gave a brief background on
the requests for a park at the 4`" line in Horseshoe Valley. Shawn discussed that
there may be suitable location for a natural outdoor rink adjacent to the firehall,
the issue would be parking to ensure vehicles would not block emergency
vehicles at the Firehali. Mac Shielis indicated that the HVPOA was looking to get
a Township Account established to enable them to commence fundraising.
Additional discussion took place on the development of a conceptual plan far the
4`" Sine park being referred to the 2008 budget deliberations along with the
request of for the fitness trail.
RTS090607-05
Moved by Reta Regeiink, Seconded by Ted Duncan
It is recommended that the correspondence dated August 3, 2007 received from the
Horseshoe Valley Property Owners Association be received.
That the HVPOA liaise with the Parks and Recreation and Fire Departments to investigafe
the possibility of creating an outdoor rink using community volunteers and natural snowpack
ad/scent to the tirehalt.
And further that the request for the frtness trail be referred to the 2008 budget deliberations.
Carried
(b) Master Plan Review
Discussion (see attachment # 1)
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9. Action Items
a) Facility Feasibility Study and Conceptual Pian for Guthrie
b) Policy for Parkland Acquisition
-Requirements of Developers
-Cash in Lieu
c) Coordination of Sports Groups
d} Map of Parks and Trails
e} Review policy for Capital Parkland Development
f) Review of Mission and vison for Parks and Recreation Services in Oro-Medonte
Note: Action items will be prioritized and broken down into a critical path at next meeting
10. Evaluation of Functioning
Discussion
Recommendations for future meetings
• Limit the number of deputations as per policy
• Do not sign the motions at the beginning of meeting by have a mover and seconder as
they are presented.
11. Next Meeting
Next Meeting October 11, 2007Administration Office
12. Adjournment
Motion by Ted Duncan, Seconded by Mac Shieils
It is recommended that we do now adjourn at 9:28 p.m.
Carried.
The next meeting wip be held on Thursday, October 11 `" at 7.•00 pm in the Robinson Room of the Administration
Centre.
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Attachment #1
Discussion on Strengths Challenges Weaknesses and Goals
Strengths! Assets
Rural Community
large amounts of green space and trails
Many Community Groups
Volunteers
ParksiFacilitiea
Private Recreation and Event Hosting facilities
Fair grounds, equestrian centre, ski, golf, bike, farms
Community Halls
Service Clubs
3olnt Use Agreement with SCDSB
Challenges
Rural Community no centre
Aging Facilities (Arena, Halls)
Getting people engaged In their community
Proximity to Barris and Oriliia
Geography distance between locations
Long Term Planning
Lack of Identity far residents
(known for hamlets not Township as a whole}
No High Schools
Goals
Proximity to cities (Barrie and Orillia)
Arena
Tourism
Skl, GoH, Lakes, Trails,
Master Plan and Parkland Secondary Study
Trails
County Forests
Copeland Forests
Bass Lake Provincial Park
Balance facilities north and south
Communication to residents
No Map of Facilities
Increased demand for services
Fundraising and Volunteers for CSO's
Inconsistent application of policies
Impacts of County IGAP study
Trends in population and work
1. Undertake facility feasibility study and initiate conceptual design for
Guthrie
2. Develop a comprehensive trail and parkland map as well as on line
application
3. Develop a coordination of sports groups to assist in capacity building
ensuring sustainability
4. Develop a policy on parkland acquisition
a. Requirements of Developers
b. Cash in Lieu
5. Review Mission and Vision for Parks, Recreation and Community
Services
6. Review Policy on ParklandJCommunity Halls/Facility Capital
Improvements