10 17 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, October 17, 2007 C~ 9:00 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Paul Gravelle, Acting Chief Administrative Officer/Treasurer; Doug
Irwin, Clerk; Keith Mathieson, Director of Engineering and
Environmental Services; Scott Cowden, Director of Fire and
Emergency Services; Shawn Binns, Manager of Recreation and
Community Services; Bruce Hoppe, Director of Building and
Planning Services; Tamara Obee, Human Resources Officer
Also Present: J.D. Young, Sarah Sandy
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW071017-1
Moved by Evans, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
f) Ray and Joanne Worrall, correspondence dated October 15, 2007 re: 15 Pods
Lane, Drainage Concern.
g) Robert Grindley, Director of Economic Development, City of Barrie,
correspondence dated October 12, 2007 re: Chinese Business Opportunities.
6. FINANCE AND ADMINISTRATION:
c) Councillor Agnew, re: Lake Simcoe Region Conservation Authority, Service
Delivery Guidelines and Procedures.
12. IN-CAMERA:
a) Paul Gravelle, Acting CAO re: Personnel Matter.
c) Deputy Mayor Hough, re: Legal Matter.
. Carried.
2. ADOPTION OF THE AGENDA .
Motion No. CW071017-2
Moved by Allison, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 17, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE: •
a) John & June Key, Frank Orr, Diana Jermey, Members of the West Oro Cemetery
Board, correspondence dated September 28, 2007 re: Request to Waive
Development Application Fee, 1058 Bass Lake Sideroad West, (Concession 5,
West Part Lot 5).
Motion No. CW071017-3
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated September 28, 2007 from John & June Key, Frank
Orr and Diana Jermey, Members of the West Oro Cemetery Board, re: Request
to Waive Development Application Fee, 1058 Bass Lake Sideroad West,
(Concession 5, West Part Lot 5) be received.
2. That the request from the West Oro Cemetery Board to waive the development
tee of $900.00 with respect to the application for 1058 Bass Lake Sideroad
West, (Concession 5, West Part Lot 5) be denied.
3. And Further That the Members of the West Oro Cemetery Board be advised of
Council's decision.
Carried.
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Committee of the Whole Meeting -October 17, 2007
b) Patricia Shellswell, Edgar Community Hall Co-ordinator, correspondence dated
October 2, 2007 re: Operating Costs, Community Halls.
Motion No. CW071017-4
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated October 2, 2007 from Patricia
Shellswell, Edgar Community Hall Co-ordinator, re: Operating Costs, Community
Halls be received and referred to staff for a response under the Mayor's signature.
Carried.
c) Michael and Janet Coley, correspondence dated October 4, 2007 re: Request to
Purchase Unopened Road Allowance, Line 2 North of Moonstone Road West.
Motion No. CW071017-5
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated October 4, 2007 from Michael and
Janet Coley, re: Request to Purchase Unopened Road Allowance, Line 2 North of
Moonstone Road West be received and referred to staff for a report.
Carried.
d) Will Wonta, correspondence dated October 6, 2007 re: Discharge of Firearms.
Motion No. CW071017-6
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated October 6, 2007 from Will Wonta,
re: Discharge of Firearms be received.
Carried.
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Committee of the Whole Meeting -October 17, 2007
e) Association of Municipalities of Ontario, correspondence dated October 3, 2007
re: Township of Wellington North Resolution, Ministry of Environment Safe
Drinking Water Act Regulations, Number of Annual Lead Samples per Drinking
Water System.
Motion No. CW071017-7
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated October 3, 2007 from Association of Municipalities of
Ontario, re: Township of Wellington North Resolution, Ministry of Environment
Safe Drinking Water Act Regulations, Number of Annual Lead Samples per
Drinking Water System be received.
2. Whereas in June, 2007, the Ministry of Environment released new regulations
which were added to Reg 170/03 of the Safe Drinking Water Act, regarding the
number of annual lead samples to be taken per drinking water system; and
3. Whereas under these regulations, the number of annual samples required has
increases substantially depending on the population served by a municipality's
drinking water system(s); and
4. Whereas the additional sampling requirements will result in increased annual
sampling and labour costs which must be covered through increased water rates
to the consumer; and
5. Whereas the number of samples required are not proportionate when comparing
small drinking water systems to drinking water systems of larger municipalities of •
100,000 or more; and
6. Whereas due to amalgamations, many small municipalities are responsible for
multiple small drinking water systems that are separate systems located in a
small geographic area.
7. Now Therefore, the Township of Oro-Medonte petitions the Province of Ontario to
reduce the lead sampling requirements for small municipal water systems
proportionately to the number of samples required for larger municipalities of
100,000 or more; and
8. Further, that amalgamated municipalities with numerous small water systems be
allowed to consolidated these systems for the purposes of identifying the total
population served and perform the required lead sampling proportionately within
their water systems based on the total population served;
9. And Further That Dalton McGuinty, Premier of Ontario, the Ministry of
Environment, Garfield Dunlop, MPP, Township of Wellington North, and the
Association of Municipalities of Ontario be notified of Council's decision.
Carried.
f) Ray and Joanne Worrall, correspondence dated October 15, 2007 re: 15 Pods
Lane, Drainage Concern.
Refer to Item 12b).
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Committee of the Whole Meeting -October 17, 2007
g) Robert Grindley, Director of Economic Development, City of Barrie,
correspondence dated October 12, 2007 re: Chinese Business Opportunities.
Motion No. CW071017-8
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated October 12, 2007 from Robert
Grindley, Director of Economic Development, City of Barrie, re: Chinese Business
Opportunities be received; and that staff liaise with the Oro-Medonte Chamber of
Commerce to arrange a display on October 31, 2007.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Councillor Crawford, Discussion re: Employee Recognitions.
Memorandum correspondence dated October 17, 2007 was distributed to members
of Council and staff.
• Motion No. CW071017-9
Moved by Allison, Seconded by Coutanche
It is recommended that the verbal information presented by Councillor Crawford, re:
Employee Recognitions be received; and further that the memorandum
correspondence dated October 17, 2007 from Tamara Obee, Human Resources
Officer be received.
Carried.
b) Report No. TR 2007-21, Paul Gravelle, Treasurer, re: Statement of Accounts,
September, 2007.
Motion No. CW071 01 7-1 0
Moved by Agnew, Seconded by Crawford
It is recommended that Report No. TR 2007-21, Paul Gravelle, Treasurer, re:
Statement of Accounts, September, 2007 be received; and further that the accounts
for the month of September, 2007 totalling $5,794,206.15 be received.
• Carried.
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Committee of the Whole Meeting- October 17, 2007
c) Councillor Agnew, re: Lake Simcoe Region Conservation Authority, Service
Delivery Guidelines and Procedures.
Correspondence was distributed to members of Council and staff.
Motion No. CW071017-11
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence received October 16, 2007 and
presented by Councillor Agnew re: Lake Simcoe Region Conservation Authority,
Service Delivery Guidelines and Procedures be received.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None. •
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2007-40, Bruce Hoppe, Director of Building and Planning
Services, re: 03 Building Report July -September, 2007.
Motion No. CW071 01 7-1 2
Moved by Crawford, Seconded by Agnew
It is recommended that Report No. BP 2007-40, Bruce Hoppe, Director of Building
and Planning Services, re: 03 Building Report July -September, 2007 be received.
Carried.
10.EMERGENCY SERVICES:
None.
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Committee of the Whole Meeting -October 17, 2007
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2007-21, Shawn Binns, Manager of Recreation and Community
Services, re: Oil Tank Replacements -Hawkestone Community Hall, Carley
Community Hall and Oro-Medonte Community Arena [deferred from October 10,
2007 Council].
Motion No. CW071017-13
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. RC 2007-21, Shawn Binns, Manager of Recreation and Community
Services, re: Oil Tank Replacements -Hawkestone Community Hall, Carley
Community Hall and Oro-Medonte Community Arena be received and adopted.
2. That staff be authorized to replace the fuel oil tank at Carley Community Hall at
an expense of $1,450 plus taxes.
3. That staff be authorized to remove the underground fuel oil tank at the Oro-
Medonte Community Arena and replace with a 500 gallon above ground tank a1
an inclusive expense of $11,552 plus taxes.
4. And Further that the total expenses for the replacement of oil tanks at the Oro-
Medonte Community Arena and Carley Community Hall be financed from the
facility replacement reserve fund.
• Carried.
12. IN-CAMERA:
Motion No. CW071017-14
Moved by Crawford, Seconded by Evans
It is recommended that we do now go In-Camera at 10:29 a.m. to discuss Personnel
and Legal Matters.
Carried.
Motion No. CW071017-15
Moved by Agnew, Seconded by Evans
It is recommended that we do now Rise and Report from In-Camera at 11:25 a.m.
Carried.
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Committee of the Whole Meeting -October 17, 2007
a) Paul Gravelle, Acting CAO re: Personnel Matter.
Motion No. CW071017-16 •
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated October 15, 2007 and
presented by Paul Gravelle, Acting CAO, re: Personnel Matter (Fire) be received and
further that the Acting CAO proceed accordingly.
Carried.
b) Paul Gravelle, Acting CAO re: Legal Matter.
Motion No. CW071017-17
Moved by Evans, Seconded by Agnew
It is recommended that the confidential verbal information presented by Councillor
Coutanche re: Legal Matter (Pods Lane, Drainage Concern) be received; and that
the correspondence dated October 15, 2007 from Ray and Joanne Worrall, re: 15
Pods Lane, Drainage Concern be received and referred to staff for a response under
the Mayor's signature to specify that this issue is considered a matter between .
abutting property owners.
Carried.
c) Deputy Mayor Hough, re: Legal Matter.
Motion No. CW071017-18
Moved by Crawford, Seconded by Evans
It is recommended that the confidential verbal information presented by Keith
Mathieson, Director of Engineering and Environmental Services re: Legal Matter (Big
Cedar) be received.
Carried.
LJ
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Committee of the Whole Meeting -October 17, 2007
13.ADJOURNMENT:
Motion No. CW071017-19
Moved by Evans, Seconded by Agnew
It is recommended that we do now adjourn at 11:28 a.m.
Carried.
~J
17„
Mayor, H.S. H' ghes
CI , J. D I s Irwin
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Committee of the Whole Meeting -October 17, 2007