09 26 2007 Council Minutesh
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
COUNCIL MEETING MINUTES
Wednesday, September 26, 2007 TIME: 7:02 p.m.
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Paul Gravelle, Acting CAO/Treasurer; Doug Irwin, Clerk; Janette
Teeter, Clerk's Assistant
Also Present: Fiona Hickman, Aird & Berlis LLP; Stacey Patchell; Peter Robinson;
Kyla Robinson
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C070926 -1
Moved by Allison, Seconded by Coutanche
Be it resolved that the following items be added to the agenda for consideration:
10. CONSENT AGENDA CORRESPONDENCE:
i) Michael Saddy, Chief Executive Officer, Orillia Public Library, correspondence dated
September 18, 2007 re: Proclamation Request, October 15 -21, 2007, "Ontario
Public Library Week.
Staff Recommendation: Receipt, Proclaim and Post on Township's Website.
12. REPORTS OF MUNICIPAL OFFICERS:
b) Report No. ADM 2007 -28, Harold Daynard, Manager of Information Technology, re:
Administration Building Photocopiers Lease.
15. IN-CAMERA:
b) Paul Gravelle, Acting CAO, re: Property Matter.
16. BY -LAWS:
e) By -Law No. 2007 -105 A By -Law of the Corporation of the Township of Oro - Medonte
to Authorize the Borrowing Upon Amortizing Debentures in
the Principal Amount of $1,500,000.00 Towards the Cost of
Paving Gravel Roads and to Repeal By -Law No. 2007 -086
[This By -Law replaces By -Law No. 2007 -105 printed on
the agenda].
Carried.
4. ADOPTION OF AGENDA
Motion No. C070926 -2
Moved by Evans, Seconded by Agnew
Be it resolved that the agenda for the Council meeting of Wednesday,
September 26, 2007 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF — IN ACCORDANCE WITH THE ACT"
Councillor Allison declared a conflict of interest at the time the item came forward
on Item 15b), Paul Gravelle, Acting CAC, re: Property Matter as he has had
recent business with the applicant. Councillor Allison left the room and did not
participate in any discussion or vote on this item.
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of September 12, 2007.
Motion No. C070926 -3
Moved by Coutanche, Seconded by Allison
Be it resolved that the minutes of the Council meeting held on September 12,
2007 be adopted as printed and circulated.
7. RECOGNITION OF ACHIEVEMENTS:
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
Carried.
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Council Meeting Minutes— September 26, 2007
10. CONSENT AGENDA CORRESPONDENCE:
a) Nottawasaga Valley Conservation Authority minutes, meeting held on June 8,
2007.
Staff Recommendation: Receipt.
b) Nina Brancaccio, City Clerk's Assistant, City of Barrie, correspondence dated
September 13, 2007 re: Resolution Concerning County of Simcoe Trails
Program.
Staff Recommendation: Receipt.
c) Sid Ryan, President, CUPE Ontario and Shellie Bird, President, OCBCC,
correspondence dated August 24, 2007 re: Proclamation Request, October
24, 2007, "Child Care Worker & Early Childhood Educator Appreciation Day ".
Staff Recommendation: Receipt, Proclaim and Post on Township's
Website.
d) Karyn Kennedy, Executive Director and Siew Lee Brett, Coordinator of
Fundraising & Special Events, Boost: Child Abuse Prevention and
Intervention, correspondence dated July 27, 2007 re: Proclamation Request,
October, 2007, "Child Abuse & Neglect Prevention Month" and October 1,
2007 "Go Purple for Prevention Day" [additional information available in
Clerk's Office].
Staff Recommendation: Receipt, Proclaim and Post on Township's
Website.
e) Andrea Fay, Clerk, Township of Tay, correspondence dated September 14,
2007 re: Site 41.
Staff Recommendation: Receipt.
f) Ian Campbell, Program Manager, Strategy and Conservation, Hydro One,
correspondence dated September 11, 2007 re: Great Refrigerator Roundup
Program.
Staff Recommendation: Receipt and Post on Township's Website.
g) Hon. Steven W. Mahoney, Chair, Workplace Safety & Insurance Board,
correspondence dated September 14, 2007 re: Community Workplace Health
& Safety Charter.
Staff Recommendation: Receipt.
h) Audrey Johnstone, Clerk, Town of Wasaga Beach, correspondence dated
September 18, 2007 re: Lake Simcoe Regional Airport.
Staff Recommendation: Receipt.
i) Michael Saddy, Chief Executive Officer, Orillia Public Library,
correspondence dated September 18, 2007 re: Proclamation Request,
October 15 -21, 2007, "Ontario Public Library Week.
Staff Recommendation: Receipt, Proclaim and Post on Township's
Website.
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Council Meeting Minutes— September 26, 2007
10. CONSENT AGENDA CORRESPONDENCE: (Cont'd)
Motion No. C070926 -4
Moved by Agnew, Seconded by Crawford
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a) Nottawasaga Valley Conservation Authority minutes, meeting held on June 8,
2007.
Received.
b) Nina Brancaccio, City Clerk's Assistant, City of Barrie, correspondence dated
September 13, 2007 re: Resolution Concerning County of Simcoe Trails
Program.
Received.
c) Sid Ryan, President, CUPE Ontario and Shellie Bird, President, OCBCC,
correspondence dated August 24, 2007 re: Proclamation Request, October
24, 2007, "Child Care Worker & Early Childhood Educator Appreciation Day ".
Received, Proclaimed and Posted on Township's Website.
d) Karyn Kennedy, Executive Director and Siew Lee Brett, Coordinator of
Fundraising & Special Events, Boost: Child Abuse Prevention and
Intervention, correspondence dated July 27, 2007 re: Proclamation Request,
October, 2007, "Child Abuse & Neglect Prevention Month" and October 1,
2007 "Go Purple for Prevention Day" [additional information available in
Clerk's Office].
Received, Proclaimed and Posted on Township's Website.
e) Andrea Fay, Clerk, Township of Tay, correspondence dated September 14,
2007 re: Site 41.
Received.
f) Ian Campbell, Program Manager, Strategy and Conservation, Hydro One,
correspondence dated September 11, 2007 re: Great Refrigerator Roundup
Program.
Received and Posted on Township's Website.
g) Hon. Steven W. Mahoney, Chair, Workplace Safety & Insurance Board,
correspondence dated September 14, 2007 re: Community Workplace Health
& Safety Charter.
Received.
h) Audrey Johnstone, Clerk, Town of Wasaga Beach, correspondence dated
September 18, 2007 re: Lake Simcoe Regional Airport.
Received.
i) Michael Saddy, Chief Executive Officer, Orillia Public Library,
correspondence dated September 18, 2007 re: Proclamation Request,
October 15 -21, 2007, "Ontario Public Library Week.
Received, Proclaimed and Posted on Township's Website.
Carried.
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Council Meeting Minutes— September 26, 2007
F
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
Im
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. ADM 2007 -27, Doug Irwin, Clerk, re: Transfer of Portions of Road
Allowances in the Vicinity of Landfill Site #11 and Hardwood Hills.
Motion No. C070926 -5
Moved by Allison, Seconded by Coutanche
Be it resolved that
1. Report No. ADM 2007 -27, Doug Irwin, Clerk, re: Transfer of Portions of Road
Allowances in the Vicinity of Landfill Site #11 and Hardwood Hills be received
and adopted.
2. That Motion No. CW070815 -64 be amended to strike "That the County of
Simcoe be responsible for maintaining the grounds around the headstones
upon completion of the transfer ".
3. And Further That the County of Simcoe be advised of Council's decision.
Carried.
b) Report No. ADM 2007 -28, Harold Daynard, Manager of Information
Technology, re: Administration Building Photocopiers Lease.
Motion No. C070926 -6
Moved by Coutanche, Seconded by Allison
Be it resolved that
1. Report No. ADM 2007 -28, Harold Daynard, Manager of Information
Technology, re: Administration Building Photocopiers Lease be received and
adopted.
2. Notwithstanding the provisions of the Purchasing and Tendering Procedures
By -law, for the reasons stated in Report No. ADM 2007 -28, Council deems it
beneficial to enter into a lease agreement with Xerox rather than request
proposals for photocopier services.
3. And Further That staff be authorized to enter into a three year lease
agreement with Xerox as outlined in Report ADM 2007 -28.
Carried.
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Council Meeting Minutes— September 26, 2007
13. REPORTS OF COMMITTEES:
a) Committee of the Whole minutes, meeting held on September 19, 2007.
Motion No. C070926 -7
Moved by Agnew, Seconded by Evans
Be it resolved that the minutes of the Committee of the Whole Meeting held on
September 19, 2007 be received and further that the recommendations therein
be adopted.
CAF=
b) Recreation Technical Support Group minutes, meeting held on August 8,
2007.
Motion No. C070926 -8
Moved by Allison, Seconded by Coutanche
Be it resolved that the minutes of the Recreation Technical Support Group
meeting held on August 8, 2007 be received.
Carried.
Motion No. C070926 -9
Moved by Evans, Seconded by Crawford
Be it resolved that the Recreation Technical Support Group be authorized to
develop a facility feasibility study terms of reference for consultant services to
initiate a conceptual design for the Guthrie Lands to guide future recreation
facility development.
Carried.
c) Committee of Adjustment minutes, meeting held on September 20, 2007.
Motion No. C070926 -10
Moved by Coutanche, Seconded by Allison
Be it resolved that the draft minutes of the Committee of Adjustment meeting
held on September 20, 2007 be received.
Carried.
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Council Meeting Minutes— September 26, 2007
14. COMMUNICATIONS:
a) Wayne Wilson, CAO /Secretary Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated September 19, 2007 re: Selection of
Municipal Representatives to the South Georgian Bay Lake Simcoe Source
Protection Committee.
Motion No. C070926 -11
Moved by Crawford, Seconded by Evans
Be it resolved that
1. The correspondence dated September 19, 2007 from Wayne Wilson,
CAO /Secretary Treasurer, Nottawasaga Valley Conservation Authority, re:
Selection of Municipal Representatives to the South Georgian Bay Lake
Simcoe Source Protection Committee be received.
2. And Whereas the Clean Water Act requires the municipalities within the
Nottawasaga Valley Conservation Authority (NVCA) Watershed area to
select representatives to the South Georgian Bay Lake Simcoe Watershed
Region Source Protection Committee.
3. Therefore, the Township of Oro - Medonte appoints Councillor Agnew to be
their representative for the purpose of selecting the Municipal Source
Protection Committee representatives.
4. Furthermore, the Township of Oro - Medonte supports the process for the
selection of Municipal Source Protection Committee representatives as
agreed to at the September 14, 2007 meeting of the Nottawasaga Valley
Source Protection Authority.
15. IN- CAMERA:
Motion No. C070926 -12
Moved by Allison, Seconded by Coutanche
Be it resolved that we do now go In- Camera at 8:21 p.m. to discuss Personnel
and Property Matters.
Carried.
Motion No. C070926 -13
Moved by Evans, Seconded by Agnew
Be it resolved that we do now Rise and Report from In- Camera at 9:09 p.m.
Carried.
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Council Meeting Minutes— September 26, 2007
a) Paul Gravelle, Acting CAO, re: Personnel Matter.
Motion No. C070926 -14
Moved by Coutanche, Seconded by Evans
Be it resolved that the verbal information presented by Mayor H.S. Hughes re:
Personnel Matter (OMEGA Appointments) be received;
That
1. Robert Barlow,
2. John Bosomworth,
3. Vera Cameron -Van Amelsvoort,
4. Lynette Crawford- Mader,
5. Steve Cromwell,
6. Meryl Drake,
7. David Edwards,
8. Ruth Fountain,
9. Susan Grant,
10. Don Hanney,
11. Margo Holt,
12. Allan Johnson,
13. David Kennedy,
14. Simon Kennedy,
15. Garry Kumpula,
16. Andria Leigh,
17. Josephine Martensson - Hemsted,
18. Wilfred McMechan,
19. Jacinta McNairn,
20, Andy McNiven,
21. Gerry Murphy,
22. Avery Parle,
23. Jim Purnell,
24. Doug Shelswell,
25. Beverley Smith,
26. Mike Vandergeest,
27. Kimberly Wand,
28. Peter Wigham,
29. Jim Woodford.
be appointed as the public members of the Oro - Medonte Environmental Group
Advisors;
That the appointments for any specified term or specific initiative shall be made
by resolution of Council as required;
That Councillors Coutanche and Agnew be appointed as Co- Chairpersons until
December 31, 2008;
And That the Clerk bring forward the appropriate by -law for Council's
consideration;
And Further That the applicants be notified of Council's decision.
Carried.
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Council Meeting Minutes— September 26, 2007
b) Paul Gravelle, Acting CAO, re: Property Matter.
Councillor Allison declared a conflict of interest at the time the item came forward
on item 15b), Paul Gravelle, Acting CAO, re: Property Matter as he has had ,
recent business with the applicant. Councillor Allison left the room and did not
participate in any discussion or vote on this item.
Motion No. C070926 -15
Moved by Agnew, Seconded by Crawford
Be it resolved that the confidential correspondence dated September 21, 2007
and presented by Doug Irwin, Clerk re: Property Matter (12 Brook Street) be
received and referred to staff for a response under the Mayor's signature.
Carried.
16. BY -LAWS:
a) By -Law No. 2007 -100 A By -Law to Establish a Technical Support Group
entitled Oro - Medonte Environmental Group Advisors
(OMEGA).
Motion No. C070926 -16
Moved by Allison, Seconded by Coutanche
Be it resolved that a By -Law to Establish a Technical Support Group entitled Oro -
Medonte Environmental Group Advisors (OMEGA) be introduced and read a first
and second time and numbered By -Law No. 2007 -100.
Carried.
That By -Law No. 2007 -100 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes— September 26, 2007
b) By -Law No. 2007 -102 Being a By -Law to Authorize the Execution of an
Agreement Between the Township of Oro - Medonte
and Jacqueline Vanden Heuvel to Allow for
Temporary Residency in Their Existing Dwelling
Located at Part of Lot 24, Concession 9 (Oro),
Township of Oro - Medonte, 504 Line 9 South.
Motion No. C070926 -17
Moved by Crawford, Seconded by Agnew
Be it resolved that a By -Law to Authorize the Execution of an Agreement
Between the Township of Oro - Medonte and Jacqueline Vanden Heuvel to Allow
for Temporary Residency in Their Existing Dwelling Located at Part of Lot 24,
Concession 9 (Oro), Township of Oro - Medonte, 504 Line 9 South be introduced
and read a first and second time and numbered By -Law No. 2007 -102.
That By -Law No. 2007 -102 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
c) By -Law No. 2007 -103 A By -Law to Appoint a Deputy Clerk.
Motion No. C070926 -18
Moved by Coutanche, Seconded by Allison
Be it resolved that a By -Law to Appoint a Deputy Clerk be introduced and read a
first and second time and numbered By -Law No. 2007 -103.
Carried.
That By -Law No. 2007 -103 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes— September 26. 2007
d) By -Law No. 2007 -104 A By -law to Amend By -Law No. 2007 -083, Being a
By -law to Establish a Policy /Procedure With Respect
to the Sale and Other Disposition of Land.
Motion No. C070926 -19
Moved by Agnew, Seconded by Evans
Be it resolved that a By -Law to Amend By -Law No. 2007 -083, Being a By -Law to
Establish a Policy /Procedure With Respect to the Sale and Other Disposition of
Land be introduced and read a first and second time and numbered By -Law No.
2007 -104.
Carried.
That By -Law No. 2007 -104 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
e) By -Law No. 2007 -105 A By -Law of the Corporation of the Township of Oro -
Medonte to Authorize the Borrowing Upon
Amortizing Debentures in the Principal Amount of
$1,500,000.00 Towards the Cost of Paving Gravel
Roads and to Repeal By -Law No. 2007 -086 [This
By -Law replaces By -Law No. 2007 -105 printed on
the agenda].
Council unanimously consented to allow Fiona Hickman, Aird & Berlis LLP, to
provide additional information at this time.
Motion No. C070926 -20
Moved by Allison, Seconded by Coutanche
Be it resolved that a By -Law of the Corporation of the Township of Oro - Medonte
to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount
of $1,500,000.00 Towards the Cost of Paving Gravel Roads and to Repeal By-
Law No. 2007 -086 be introduced and read a first and second time and numbered
By -Law No. 2007 -105.
Carried.
That By -Law No. 2007 -105 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- September 26, 2007
f) By -Law No. 2007 -106 A By -Law to Appoint Representatives to the Hillway
Citizens Liaison Committee.
Motion No. C070926 -21
Moved by Evans, Seconded by Crawford
Be it resolved that a By -Law to Appoint Representatives to the Hillway Citizens
Liaison Committee be introduced and read a first and second time and
numbered By -Law No. 2007 -106.
Carried.
That By -Law No. 2007 -106 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
g) By -Law No. 2007 -107 A By -Law to Appoint an Auditor and to Repeal By-
Law 2004 -135.
Motion No. C070926 -22
Moved by Coutanche, Seconded by Allison
Be it resolved that a By -Law to Appoint an Auditor and to Repeal By -Law 2004-
135 be introduced and read a first and second time and numbered By -Law No.
2007 -107.
Carried.
That By -Law No. 2007 -107 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
,
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Council Meeting Minutes— September 26, 2007
17. CONFIRMATION BY -LAW NO. 2007 -101.
Motion No. C070926 -23
Moved by Crawford, Seconded by Evans
Be it resolved that a By -Law to confirm the proceedings of the Council meeting
held on Wednesday, September 26, 2007 be introduced and read a first and
second time and numbered By -Law No. 2007 -101.
Carried.
That By -Law No. 2007 -101 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
Motion No. C070926 -24
Moved by Evans, Seconded by Coutanche
Be it resolved that we do now adjourn at 9:50 p.m.
Carried.
H.S. H hes Cie , J. Do I Irwin
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Council Meeting Minutes— September 26, 2007