10 03 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, October 3, 2007 @ 9:04 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Paul Gravelle, Acting Chief Administrative Officer/Treasurer; Doug
Irwin, Clerk; Keith Mathieson, Director of Engineering and
Environmental Services; Scott Cowden, Director of Fire and
Emergency Services; Jerry Ball, Public Works Superintendent; Shawn
Binns, Manager of Recreation and Community Services; Tamara Obee,
Human Resources Officer; Harold Daynard; Manager of Information
Technology; Ed Whinnery, S/Sgt. Detachment Commander, Ontario
Provincial Police, Barrie Detachment
Also Present: Sgt. William Dzula, Ontario Provincial Police, Barrie Detachment; Tom
Fellows and Dave Douglas, Global Electric Electronic Processing Inc.
(GEEP); Vic Parish and Ross Geigle, ARTEX Environmental
Corporation; Stacey Patchell
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW071003-1
Moved by Coutanche, Seconded by Allison
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
e) Councillor Coutanche, re: 4t" Line Park.
7. PUBLIC WORKS:
a) Jerry BaII, Public Works Superintendent, memorandum correspondence dated
October 2, 2007 re: Blueberry Marsh Road, Off Road Vehicle Concerns.
10. EMERGENCY SERVICES:
b) Scott Cowden, Director of Fire and Emergency Services, verbal re: In-Ground Tanks.
12. IN-CAMERA:
a) Paul Gravelle, Acting CAO, re: Personnel Matter.
b) Paul Gravelle, Acting CAO, re: t_egal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW071003-2
Moved by Crawford, Seconded by Evans
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 3, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Vic Parish, Business Development and Sales Executive, ARTEX Environmental
Corporation re: Electronic Equipment Recycling.
Motion No. CW071003-3
Moved by Allison, Seconded by Coutanche
It is recommended that the information presented by Vic Parish, Business
Development and Sales Executive, ARTEX Environmental Corporation re: Electronic
Equipment Recycling be received.
Carried.
b) Dave Douglas, Manager, Municipal Sales and Marketing, Global Electric
Electronic Processing Inc. (GEEP) re: Electronic Equipment Recycling.
Motion No. CW071003-4
Moved by Agnew, Seconded by Evans
It is recommended that the information presented by Dave Douglas, Manager,
Municipal Sales and Marketing, Global Electric Electronic Processing Inc. (GEEP) re:
Electronic Equipment Recycling be received.
Carried.
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Committee of the Whoie Meeting -October 3, 2007
5. CORRESPONDENCE:
a) The Association of Municipalities of Ontario, Local Authority Services Ltd
correspondence re: 2007/08 Municipal Energy Management Workshops,
February 18-19, 2008, Barrie.
Motion No. CW071003-5
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence from The Association of Municipalities of
Ontario and Local Authority Services Ltd., re: 2007/08 Municipal Energy
Management Workshops, February 18-19, 2008, Barrie be received; and further that
Councillor Allison be authorized to attend.
Carried.
b) Nottawasaga Valley Conservation Authority, correspondence re: Meeting
Highlights, September 14, 2007.
Motion No. CW071003-6
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence from the Nottawasaga Valley
Conservation Authority, re: Meeting Highlights, September 14, 2007 be received.
Carried.
c) Rick Newlove, General Manager, Corporate Services; Adrienne Long, Project
Manager, Transportation Master Plan, County of Simcoe, correspondence dated
September 24, 2007 re: Update -County of Simcoe Transportation Master Plan.
Motion No. CW071003-7
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated September 24, 2007 from Rick Newlove, General
Manager, Corporate Services, County of Simcoe and Adrienne Long, Project
Manager, Earth Tech, re: Update -County of Simcoe Transportation Master Plan
be received.
2. That Councillor Coutanche be appointed to the Municipal Advisory Group (MAG)
with respect to the County of Simcoe Transportation Master Plan.
3. And Further That the County of Simcoe be advised of Council's decision.
Carried.
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Committee of the Whole Meeting -October 3, 2007
d) Keith Sherman, Co-ordinator; David Parks, Chair, Severn Sound Environmental
Association, correspondence dated September 26, 2007 re: Selection of
Municipal Representatives to the South Georgian Bay Lake Simcoe Source
Protection Committee.
Motion No. CW071003-8
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence dated September 26, 2007 from Keith Sherman, Co-
ordinator and David Parks, Chair, Severn Sound Environmental Association, re:
Selection of Municipal Representatives to the South Georgian Bay Lake Simcoe
Source Protection Committee be received.
2. And Whereas the Clean Water Act requires the municipalities within the Severn
Sound Environmental Association (SSEA) Watershed area to select two
representatives to the South Georgian Bay Lake Simcoe Watershed Region
Source Protection Committee.
3. And Whereas the Township of Oro-Medonte supports an election process for the
selection of the two Source Protection Committee municipal representatives as
agreed to at the September 18, 2007 Source Protection municipal meeting at
Midland Council Chambers; whereas each municipal member of the SSEA will be
entitled to a representative at the selection process meeting.
4. Therefore, the Township of Oro-Medonte appoints Councillor Agnew to be their
voting representative for the purpose of electing the two Source Protection
Committee municipal representatives on November 2, 2007; and
5. Furthermore, the Township of Oro-Medonte considers the Source Protection
Committee municipal member selection process to constitute municipal self-
selection.
Carried.
e) Councillor Coutanche, re: 4th Line Park.
Councillor Coutanche distributed correspondence dated October 2, 2007 to members
of Council.
Motion No. CW071003-9
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated October 2, 2007 presented by
Councillor Coutanche from Mac Shiells, c/o Horseshoe Valley Property Owners
Association re: 4th line Park be received and referred to staff to investigate the
feasibility of a conceptual site plan for the 4th Line Park and further that staff report
back to Council.
Carried.
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Committee of the Whole Meeting -October 3, 2007
6. FINANCE AND ADMINISTRATION:
a) Ed Whinnery, S/Sgt. Detachment Commander, Ontario Provincial Police, Barrie
Detachment, re: Third Quarter Police Report.
Motion No. CW071003-10
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence presented by S/Sgt. Ed Whinhery,
Detachment Commander, Ontario Provincial Police, Barrie Detachment, re: Third
Quarter Police Report, January 1-September 30, 2007 be received.
Carried.
b) Councillor Allison, re: Complaint -Line 13 at Bass Lake.
Motion No. CW071003-11
Moved by Agnew, Seconded by Evans
It is recommended that the verbal information presented by Councillor Allison re:
Complaint -Line 13 at Bass Lake be received.
Carried.
7. PUBLIC WORKS:
a) Jerry Ball, Public Works Superintendent, memorandum correspondence dated
October 2, 2007 re: Blueberry Marsh Road, Off Road Vehicle Concerns.
Motion No. CW071003-12
Moved by Allison, Seconded by Coutanche
It is recommended that the memorandum correspondence dated October 2, 2007
from Jerry Ball, Public Works Superintendent, re: Blueberry Marsh Road, Off Road
Vehicle Concerns be received and further that staff be authorized to proceed
accordingly.
Carried.
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Committee of the Whole Meeting -October 3, 2007
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None:
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2007-38, Bruce Hoppe, Director of Building and Planning Services
re: Zoning By-law Amendment Peter Duivenvoorden, West Part Lot 15,
Concession 5, (Medonte), Township of Oro-Medonte.
Motion No. CW071003-13
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. BP 2007-38, Bruce Hoppe, Director of Building and Planning Services
re: Zoning By-law Amendment Peter Duivenvoorden, West Part Lot 15,
Concession 5, (Medonte), Township of Oro-Medonte be received.
2. And Further That Zoning By-law Amendment Application 2007-ZBA-02, West
Part of Lot 15, Concession 5, (Medonte), Township of Oro-Medonte, proceed to a
Statutory Public Meeting in accordance with the provisions of the Planning Act.
Carried.
10. EMERGENCY SERVICES:
a) Report No. FD 2007-8, Scott Cowden, Director of Fire and Emergency Services,
re: Interim Report, 2007 Activities of the Fire and Emergency Services
Department.
Motion No. CW071003-14
Moved by Coutanche, Seconded by Allison
It is recommended that Report No. FD 2007-8, Scott Cowden, Director of Fire and
Emergency Services, re: Interim Report, 2007 Activities of the Fire and Emergency
Services Department be received.
Carried.
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Committee of the Whole Meeting -October 3, 2007
b) Scott Cowden, Director of Fire and Emergency Services, verbal re: In-Ground
Tanks.
Motion No. CW071003-15
Moved by Evans, Seconded by Agnew
It is recommended that the verbal information presented by Scott Cowden, Director
of Fire and Emergency Services re: In-Ground Tanks be received; and further that
staff prepare a thank you letter under the Mayor's signature.
Carried.
11. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Manager of Recreation and Community Services, correspondence
dated April 5, 2007 re: Request to Waive Rental Fees, Oro Minor Hockey.
Motion No. CW071003-16
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated April 5, 2007 from Shawn Binns, Manager of
Recreation and Community Services, re: Application for Grant/Subsidy, Request
to Waive Rental Fees, Oro Minor Hockey be received.
2. That Oro Minor Hockey be requested to submit the applicable fee of $2,471.75 for
the use of the Oro-Medonte Community Arena Banquet Hall for the Executive
Meetings 06/07 and the balance of ice time owing 06107.
3. And Further That the applicant be advised of Council's decision.
Defeated.
Motion No. CW071003-17
Moved by Evans, Seconded by Crawford
It is recommended that Oro Minor Hockey be requested to submit the applicable fee
of $1,011.39 for the balance of ice time owing 2006!2007; and further that the
applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting -October 3, 2007
Motion No. CW071003-18
Moved by Coutanche, Seconded by Allison
It is recommended that the fees incurred by Oro Minor Hockey in the amount of
$1,460.36 for the use of the Oro-Medonte Community Arena Banquet Hall, as
outlined in Permit #1610, be waived; and further that the applicant be advised of
Council's decision.
Carried.
12.IN-CAMERA:
Motion No. CW071003-19
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In-Camera at 12:40 p.m. to discuss Personnel
and Legal Matters.
Carried.
Motion No. CW071003-20
Moved by Coutanche, Seconded by Allison
It is recommended that we do now Rise and Report from In-Camera at 1:46 p.m.
Carried.
a) Paul Gravelle, Acting CAO, re: Personnel Matter.
Motion No. CW071003-21
Moved by Allison, Seconded by Coutanche
It is recommended that Confidential Report No. ADM 2007-29, Paul Gravelle, Acting
CAO, re: Personnel Matter (Fire) be received and further that the Acting CAO
proceed as outlined therein.
Carried.
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Committee of the Whole Meeting -October 3, 2007
b) Paul Gravelle, Acting CAO, re: legal Matter.
Motion No. CW071003-22
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence dated September 28, 2007
presented by Doug Irwin, Clerk, re: Legal Matter (Discharge of Firearms) be received
and referred to staff for a response under the Mayor's signature.
Carried.
13.ADJOURNMENT:
Motion No. CW071003-23
Moved by Coutanche, Seconded by Allison
It is recommended that we do now adjourn at 1:49 p.m.
Carried.
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Mayor, H.S. ghes
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Committee of the Whole Meeting -October 3, 2007