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09 19 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, September 19, 2007 @ 9:04 a.m. Council Chambers Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison (left at 10:41 a.m.) Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Paul Gravelle, Acting Chief Administrative Officer/Treasurer; Doug Irwin, Clerk; Keith Mathieson, Director of Engineering and Environmental Services; Scott Cowden, Director of Fire and Emergency Services; Jerry Ball, Public Works Superintendent; Shawn Binns, Manager of Recreation and Community Services; Bruce Hoppe, Director of Building and Planning Services; Tamara Obee, Human Resources Officer Also Present: Andy Paterson, Ian MacNeil, Mario Circelli, Stacey Patchell, Ray Simpson, Ian Bender Mayor H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW070919-1 Moved by Evans, Seconded by Agnew It is recommended that the following items be added to the agenda for consideration 6. FINANCE AND ADMINISTRATION: h) Councillor Allison, re: Source Water Protection Committee. 7. PUBLIC WORKS: a) Jerry Ball, Public Works Superintendent, Verbal Update re: Michael and Janet Coley, Off Road Vehicles, Blueberry Marsh Road [from July 18, 2007 meeting]. 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: b) Bruce Hoppe, Director of Building and Planning Services, memo correspondence dated September 18, 2007, re: Hillway Citizens Liaison Committee. 10. EMERGENCY SERVICES: a) Report No. FD 2007-07, Scott Cowden, Director of Fire and Emergency Services and Mike Diver, Chief Building Official re: Request from Lake Simcoe Regional Airport re: Occupancy of Jetport Hangar 2 [JP2]. 12. IN-CAMERA: b) Councillor Dwight Evans, re: Property Matter. c) Paul Gravelle, Acting CAO, re: Personnel Matter. d) Paul Gravelle, Acting CAO, re: Legal Matter. e) Mayor H.S. Hughes, re: Legal Matter. Carried. . ',~ 2. ADOPTION OF THE AGENDA Motion No. CW070919-2 Moved by Coutanche, Seconded by Allison It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, September 19, 2007 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: a) Mika Jantunen, re: Building Code Commission Ruling No. 07-24-1153, Application No. 2007-13, Permit # 244-06 - 5745 Line 3 North [from Sept. 12, 2007 meeting]. Mayor H.S. Hughes advised that Mr. Jantunen would not be attending today's meeting. b) Andy Paterson, Manager of Communications, Canada Post, re: Canada Post Rural Mail Delivery. Brochure correspondence was presented to the Clerk. Motion No. CW070919-3 Moved by Allison, Seconded by Coutanche It is recommended that the verbal information presented by Mario Circelli and Andy Paterson, Manager of Communications, Canada Post, re: Canada Post Rural Mail Delivery be received. Carried. Page 2 Committee of the Whole Meeting -September 19, 2007 5. CORRESPONDENCE: a) Keith Sherman, Co-ordinator, Severn Sound Environmental Association, correspondence dated September 4, 2007 re: Tree Distribution Project -Potential Municipal Participation in 2007/2008. Motion No. CW070919-4 Moved by Crawford, Seconded by Agnew It is recommended that 1. The correspondence dated September 4, 2007 from Keith Sherman, Co- ordinator, Severn Sound Environmental Association, re: Tree Distribution Project - Potential Municipal Participation in 2007/2008 be received. 2. That the Township of Oro-Medonte is unable to commit to participate in the Tree Distribution Project for 2007/2008. 3. And Further That the Severn Sound Environmental Association be advised of Council's decision. Carried. b) Ron Crane, Chair, Board of Trustees, Huronia District Hospital and John Barrett- Hamilton, Chair, Board of Directors, Penetanguishene General Hospital, correspondence dated September 7, 2007 re: Request for Participation on the Provincial Agencies Liaison Group. Motion No. CW070919-5 Moved by Coutanche, Seconded by Crawford It is recommended that 1. The correspondence dated September 7, 2007 from Ron Crane, Chair, Board of Trustees, Huronia District Hospital and John Barrett-Hamilton, Chair, Board of Directors, Penetanguishene General Hospital, re: Request for Participation on the Provincial Agencies Liaison Group be received. 2. That the Council of the Township of Oro-Medonte authorizes that Mayor H.S. Hughes participate on the Provincial Agencies Liaison Group. 3. And Further That the North Simcoe Hospital Alliance be advised of Council's decision. Carried. Page 3 Committee of the Whole Meeting -September 19, 2007 c) Kimberley Pickett, Technical Compliance Supervisor, County of Simcoe, correspondence dated September 5, 2007 re: Household Hazardous Waste and Electronic Equipment Collection. Motion No. CW070919-6 Moved by Crawford, Seconded by Coutanche It is recommended that the correspondence dated September 5, 2007 from Kimberley Pickett, Technical Compliance Supervisor, County of Simcoe, re: Household Hazardous Waste and Electronic Equipment Collection be received and forwarded to the Horseshoe Valley Property Owners Association for their information. Carried. d) Susan and Matthew Cillis, correspondence dated August 30, 2007 re: Request to Install "Children Playing" Signs, Howard Drive. Motion No. CW070919-7 Moved by Evans, Seconded by Crawford It is recommended that 1. The correspondence dated August 30, 2007 from Susan and Matthew Cillis, re: Request to Install "Children Playing" Signs, Howard Drive be received. 2. That the request to install "Children Playing" Signs, Howard Drive be denied. 3. And Further That the applicant be advised of Council's decision. Carried. e) County of Simcoe Library Co-operative, correspondence received September 6, 2007 re: 2006 Annual Report. Motion No. CW070919-8 Moved by Crawford, Seconded by Evans It is recommended that the correspondence received September 6, 2007 from the County of Simcoe Library Co-operative, re: 2006 Annual Report be received. Carried. Page a Committee of the Whole Meeting -September 19, 2007 f) The Association of Municipalities of Ontario, correspondence re: 2007 Conference, Counties, Regions, Single Tier Municipalities & District Social Services Administration Boards, October 21-24, 2007, Cornwall, Ontario. Motion No. CW070919-9 Moved by Coutanche, Seconded by Crawford It is recommended that the correspondence from The Association of Municipalities of Ontario, re: 2007 Conference, Counties, Regions, Single Tier Municipalities & District Social Services Administration Boards, October 21-24, 2007, Cornwall, Ontario be received. Carried. g) Roy & Freda Poirier, correspondence received September 6, 2007 re: Request to Purchase, Pt Monk Street, Plan 1, Oro Between Colborne Street and O'Brien Street. Motion No. CW070919-10 Moved by Evans, Seconded by Agnew It is recommended that the correspondence received September 6, 2007 from Roy & Freda Poirier, re: Request to Purchase, Pt Monk Street, Plan 1, Oro Between Colborne Street and O'Brien Street be received and referred to staff for a report. Carried. h) Bill Duffy, Mayor, Township of Ramara, correspondence dated September 5, 2007 re: Casino Rama Revenues. Motion No. CW070919-11 Moved by Agnew, Seconded by Coutanche It is recommended that the correspondence dated September 5, 2007 from Bill Duffy, Mayor, Township of Ramara, re: Casino Rama Revenues be received and that the Township of Oro-Medonte support the Township of Ramara's position on the Casino Rama Revenues issue and that the Township of Ramara be advised of Council's decision. Carried. Page 5 Committee of the Whole Meeting -September 19, 2007 i) Uli Surmann, correspondence dated August 30, 2007 re: Final Occupancy - 46 Tanglewood Crescent, Shanty Bay. Motion No. CW070919-12 Moved by Evans, Seconded by Crawford It is recommended that the correspondence dated August 30, 2007 from UIi Surmann, re: Final Occupancy - 46 Tanglewood Crescent, Shanty Bay be received and referred to staff for a response under the Mayor's signature. Carried. j) Bob Bowles, Kids for Turtles Environmental Education, correspondence dated September 11, 12, 13 and August 22, 2007 re: Request to Install Signs in Township of Oro-Medonte [deferred from September 12, 2007 meeting. Motion No. CW070919-13 Moved by Coutanche, Seconded by Agnew It is recommended that the correspondence dated September 13, 2007 from Bob Bowles, Kids for Turtles Environmental Education and correspondence dated September 12, 2007 from Jerry Ball, Public Works Superintendent, re: Request to Install Signs in Township of Oro-Medonte be received. Carried. Motion No. CW070919-14 (Amendment) Moved by Agnew, Seconded by Crawford It is recommended that the motion with respect to the correspondence from Bob Bowles, Kids for Turtles Environmental Education re: Request to Install Signs in Township of Oro-Medonte be amended to include, "that Council would give further consideration should Kids for Turtles be willing to assume all costs associated with the installation and ongoing maintenance of the proposed signs". Carried. Page 6 Committee of the Whole Meeting -September 19, 2007 Motion No. CW070919-15 Moved by Crawford, Seconded by Agnew It is recommended that 1. The correspondence dated August 22, 2007 and September 11, 2007 from Bob Bowles, Kids for Turtles Environmental Education, re: Request to Install Signs in Township of Oro-Medonte be received. 2. That staff advise the applicant that the sign placement request for Line 15 just south of Old Barrie Road and by the Scout Valley Parking lot south of Champlain Ready Mix is within the jurisdiction of the City of Orillia. 3. That staff advise the applicant that the sign placement request for Bass Lake Sideroad by stream crossing between end of OId Scotia Place is under the jurisdiction of the City of Orillia in accordance with a boundary road agreement. 4. That the request for the installation of the balance of the sign requests within the boundaries of the Township of Oro-Medonte be denied. 5. That Council would give further consideration should Kids for Turtles be willing to assume all costs associated with the installation and ongoing maintenance of the proposed signs. 6. And Further That the applicant be advised of Council's decision. Carried As Amended. k) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated September 10, 2007 re: Source Water Protection Stewardship Funding, Letter of Support. Motion No. CW070919-16 Moved by Agnew, Seconded by Coutanche It is recommended that 1. The correspondence dated September 10, 2007 from Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: Source Water Protection Stewardship Funding, Letter of Support be received. 2. That the Township of Oro-Medonte support the Nottawasaga Valley Conservation Authority's initiative, through awareness, education and engagement, to implement best management practice septic systems and associated stewardship activities. 3 That the Director of Engineering and Environmental Services liaise with the Nottawasaga Valley Conservation Authority with respect to the initiative. 4. And Further That the Nottawasaga Valley Conservation Authority be advised of Council's decision. Carried. Page 7 Committee of the Whole Meeting - September i9, 2007 6. FINANCE AND ADMINISTRATION: a) Raymond Simpson, Partner, Hemson Consulting Ltd. re: Presentation of Directions Report. Motion No. CW070919-17 Moved by Agnew, Seconded by Evans It is recommended that the verbal information and correspondence dated August 28, 2007 from Raymond Simpson, Partner, Hemson Consulting Ltd., re: Presentation of Directions Report, Developing a Growth Management Strategy for the Simcoe County Area be received. Carried. b) Report No. TR 2007-19, Paul Gravelle, Treasurer, re: Audit Services. Motion No. CW070919-18 Moved by Coutanche, Seconded by Agnew It is recommended that 1. Report No. TR 2007-19, Paul Gravelle, Treasurer, re: Audit Services be received and adopted. 2. That Gaviller & Company be appointed the municipality's auditors for the fiscal years, 2007, 2008, 2009 and 2010. 3. And Further That the appropriate by-law be brought forward for Council's consideration. Carried. c) Report No. TR 2007-20, Paul Gravelle, Treasurer, re: Statement of Accounts, August, 2007. Motion No. CW070919-19 Moved by Agnew, Seconded by Crawford It is recommended that Report No. TR 2007-20, Paul Gravelle, Treasurer, re: Statement of Accounts, August, 2007 be received; and further that the accounts for the month of August, 2007 totalling $1,751,668.27 be received. Carried. Page 8 Committee of the Whole Meeting -September 19, 2007 d) Report No. ADM 2007-24, Doug Irwin, Clerk, re: Request for Exemption - Warminster Annual Remembrance Day Parade. Motion No. CW070919-20 Moved by Hough, Seconded by Coutanche It is recommended that 1. Report No. ADM 2007-24, Doug Irwin, Clerk, re: Request for Exemption - Warminster Annual Remembrance Day Parade be received and adopted. 2. That an exemption to By-law No. 2006-38 be granted to The Royal Canadian Legion Branch 619, Warminster to hold a Remembrance Day Parade on November 4, 2007 commencing at 1:30 p.m. 3. And Further That the applicant be notified of Council's decision. Carried. e) Report No. ADM 2007-25, Paul Gravelle, Acting CAO/Treasurer, re: One Foot Reserve -Booth Street. Mation No. CW070919-21 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. ADM 2007-25, Paul Gravelle, Acting CAO/Treasurer, re: One Foot Reserve -Booth Street be received and adopted. 2. That Council authorize that the one foot reserve at the north easterly limit of Booth Street and the south westerly limit of Booth Street be removed and the said parcels of land be deemed as Public Highways. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. And Further That the applicant be notified of Council's decision. Carried. Page 9 Committee of the Whole Meeting -September 19, 2007 f) Doug Irvin, Clerk, re: Draft By-Law No. 2007-100, A By-law to Establish a Technical Support Group entitled Oro-Medonte Environmental Group Advisors (OMEGA). Motion No. CW070919-22 Moved by Crawford, Seconded by Agnew It is recommended that 1. The correspondence presented by Doug Irwin, Clerk, re: Draft By-Law No. 2007- 100, A By-law to Establish a Technical Support Group entitled Oro-Medonte Environmental Group Advisors (OMEGA) be received. 2. And Further That the Clerk bring forward the by-law for Council's consideration at the September 26, 2007 Council meeting. Carried. g) Paul Gravelle, Acting CAO/Treasurer, Verbal Update re: Integrity Commissioner. Motion No. CW070919-23 Moved by Coutanche, Seconded by Hough It is recommended that the verbal information presented by Paul Gravelle, Acting CAO/Treasurer, re: Integrity Commissioner be received. Carried. h) Councillor Allison, re: Source Water Protection Committee. Motion No. CW070919-24 Moved by Hough, Seconded by Agnew It is recommended that the verbal information presented by Councillor Allison re: Source Water Protection Committee be received. Carried. Page 10 Committee of the Whole Meeting -September 19, 2007 7. PUBLIC WORKS: a) Jerry Ball, Public Works Superintendent, Verbal Update re: Michael and Janet Coley, Off Road Vehicles, Blueberry Marsh Road [from July 18, 2007 meeting]. Motion No. CW070919-25 Moved by Coutanche, Seconded by Hough It is recommended that the verbal information presented by Jerry Ball, Public Works Superintendent, re: Michael and Janet Coley, Off Road Vehicles, Blueberry Marsh Road be received. Carried. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2007-29, Keith Mathieson, Director of Engineering and Environmental Services re: Laurel View Homes (Landscapes) Development - Horseshoe Valley. Motion No. CW070919-26 Moved by Crawford, Seconded by Evans It is recommended that Report No. EES 2007-29, Keith Mathieson, Director of Engineering and Environmental Services re: Laurel View Homes (Landscapes) Development -Horseshoe Valley be received for information. Carried. Page 11 Committee of the Whole Meeting -September 19, 2007 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: a) Report No. BP 2007-36, Bruce Hoppe, Director of Building and Planning Services re: Martin and Jacqueline Vanden Heuvel, Request for Two Dwellings, Part of Lot 24, Concession 9 (Oro), Township of Oro-Medonte, 504 Line 9 South. Motion No. CW070919-27 Moved by Hough, Seconded by Coutanche It is recommended that 1. Report No. BP 2007-36, Bruce Hoppe, Director of Building and Planning Services re: Martin and Jacqueline Vanden Heuvel, Request for Two Dwellings, Part of Lot 24, Concession 9 (Oro), Township of Oro-Medonte, 504 Line 9 South be received and adopted. 2. That Council authorize the request of Martin and Jacqueline Vanden Heuvel to temporarily reside in their existing dwelling located at 504 Line 9 South for a maximum twelve month period while the new dwelling is being constructed. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. And Further That the applicant be notified of Council's decision. Carried. b) Bruce Hoppe, Director of Building and Planning Services, memo correspondence dated September 18, 2007, re: Hillway Citizens Liaison Committee. Motion No. CW070919-28 Moved by Crawford, Seconded by Evans It is recommended that 1. The memo correspondence dated September 18, 2007 from Bruce Hoppe, Director of Building and Planning Services, re: Hillway Citizens Liaison Committee be received. 2. That Mr. Brian English (Rugby) and Dr. Don Munro (at-large) be appointed to the Hillway Citizens Liaison Committee. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. Page 12 Committee of the Whole Meeting -September 19, 2007 10. EMERGENCY SERVICES: a) Report No. FD 2007-07, Scott Cowden, Director of Fire and Emergency Services and Mike Diver, Chief Building Official re: Request from Lake Simcoe Regional Airport re: Occupancy of Jetport Hangar 2 [JP2]. Motion No. CW070919-29 Moved by Allison, Seconded by Coutanche It is recommended that Report No. FD 2007-07, Scott Cowden, Director of Fire and Emergency Services and Mike Diver, Chief Building Official re: Request from Lake Simcoe Regional Airport re: Occupancy of Jetport Hangar 2 [JP2] be received. Carried. 11. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2007-19, Shawn Binns, Manager of Recreation and Community Services re: Horseshoe Valley Property Owners Association, Request for Fundraising Account. Motion No. CW070919-30 Moved by Crawford, Seconded by Agnew It is recommended that 1. Report No. RC 2007-19, Shawn Binns, Manager of Recreation and Community Services re: Horseshoe Valley Property Owners Association, Request for Fundraising Account be received and adopted. 2. That a Township account be set up and tax receipts be issued for donations towards the 4th Line Park. 3. And Further That the Horseshoe Valley Property Owners Association be notified of Council's decision. Carried. 12. IN-CAMERA: Motion No. CW070919-31 Moved by Coutanche, Seconded by Hough It is recommended that we do now go In-Camera at 2:18 p.m. to discuss Legal, Property and Personnel Matters. Carried. Page 13 Committee of the Whole Meeting -September 19, 2007 Motion No. CW070919-32 Moved by Evans, Seconded by Agnew It is recommended that we do now Rise and Report from In-Camera at 3:19 p.m. Carried. a) Paul Gravelle, Acting CAO, re: Legal Matter. Motion No. CW070919-33 Moved by Coutanche, Seconded by Hough It is recommended that the confidential correspondence dated August 31, 2007 presented by Doug Irwin, Clerk, re: Legal Matter (Discharge of Firearms) be received. Carried. b) Councillor Dwight Evans, re: Property Matter. Map correspondence was distributed to members of Council. Motion No. CW070919-34 Moved by Agnew, Seconded by Crawford It is recommended that the confidential correspondence presented by Councillor Dwight Evans, re: Property Matter (2401 15/16 Sideroad, Con. 14, Pt. Lots 16 and 17) be received; and further that staff be authorized to liaise with the Ontario Realty Corporation to investigate the request. Carried. Page 14 Committee of the Whole Meeting -September 19, 2007 c) Paul Gravelle, Acting CAO, re: Personnel Matter. Motion No. CW070919-35 Moved by Evans, Seconded by Crawford It is recommended that 1. Confidential Report No. ADM 2007-026, presented by Tamara Obee, Human Resources Officer re: Personnel Matter (Clerk's Office) be received and adopted. 2. That the position of Deputy Clerk be approved. 3. That the Clerk's Assistant, Ms. Janette Teeter, be offered the position of Deputy Clerk effective October 1, 2007. 4. That the position of Clerk's Assistant be dissolved. 5. And Further That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. d) Paul Gravelle, Acting CAO, re: Legal Matter. Motion No. CW070919-36 Moved by Coutanche, Seconded by Hough It is recommended that the confidential correspondence dated September 18, 2007 presented by Paul Gravelle, Acting CAO/Treasurer, re: Legal Matter (Legal Opinion, Debenture) be received. Carried. e) Mayor H.S. Hughes, re: Legal Matter. Mayor H.S. Hughes distributed confidential correspondence dated September 8, 2007 to members of Council. Motion No. CW070919-37 Moved by Evans, Seconded by Crawford It is recommended that the confidential correspondence dated September 8, 2007 and presented by Mayor H.S. Hughes, re: Legal Matter (Lowry) be received. Carried. Page 15 Commiftee of the Whole Meeting -September 19, 2007 13. ADJOURNMENT: Motion No. CW070919-38 Moved by Hough, Seconded by Coutanche It is recommended that we do now adjourn at 3:21 p.m. Carried. t Cle , J. Dougl, win '° t Page t6 Committee of the Whole Meeting -September 19, 2007