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08 08 2007 Rec Tech Minutes~RO~MEDONTE TOWNSHIP ~ MOTION#~ ~~ ~ SEP 2 6 2007 MEETING OOl1NCiL c. OPw.o ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MINUTES Wednesday, August 8, 2007 @ 7:00 p.m. Administration Centre 1.~h- ~' Present: Councillor John Crawford, Mayor Harry Hughes, Councillor Mel Coutanche, Ted Duncan, Reta Regelink, Mac Shiells, Bob Gregory Regrets: Carolyn Tripp Staff Present: Shawn Binns, Manager of Recreation & Community Services Also Present: Jack Barnett, Rita Barnett, Kevin Strachan, Lillian McConnell, R. McConnell, Brad Obee, Rndreas Koch, Rob Prouty, Michael Hough Chair: Councillor John Crawford called the meeting to order at 7:07 p.m. Welcome: Councillor Crawford welcomed the audience to the meeting and indicated that the recreation Technical Support Group meetings did not usually have an audience. He explained to the audience how this particular Committee works: only the resident members have a vote on issues brought forward and they make recommendations to Council. It is then that Council members make. a decision based on the recommendations. He reminded the audience that deputations were only to be 10 minutes duration. 1. Notice of Additions RTS070808-01 Be it resolved that Procedural By-law 2006-114 be waived to allow a deputation by Lise Constantine re: Proposed Multi Purpose Pad in Ravines of Medonte Park. Carried. RTS070808-02 8e it resolved that Procedural By-law 2006-114 be waived to allow a deputation by Kevin Strachan re: Proposed Multi Purpose Pad in Ravines of Medonte Park. Carried. RTS070808-03 Be it resolved that Procedural By-law 2006-114 be waived to allow a deputation by Ken McConnell re: Proposed Multi Purpose Pad in Ravines of Medonte Park. Carried. RTS070808-04 Be it resolved that Procedural By-law 2006-114 be waived to allow a deputation by Rita Barnett re: Proposed Multi Purpose Pad in Ravines. of Medonte Park. Carried. 2. Adoption of Agenda RTS070808-05 Moved by Ted Duncan, Seconded by Bob Gregory It is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group meeting of Wednesday, August ~", 2007 be adopted. Carried 3. Disclosure of Pecuniary Interest: None. A. Adoption of the Minutes: RTS070808-06 Moved by Bob Gregory, Seconded by Ted Duncan ~; ~:~~ - If is recommended that the Minutes of the Oro-Medonie Recreation Technical Support Group meeting of Tuesday, June 26`", 2007 be adopted as amended. Carried 5. Deputations: RTS070808-07 Moved by Ted Duncan, Seconded by Bob Gregory It is recommended that the deputation by Michael Hough - Re Proposed Playground in Harbourwood Park be received and taken into consideration while forming the recommendation to Council regarding the above. Carried RT$070808-08 Moved by Bob Gregory, Seconded by Ted Duncan It is recommended that the deputation by Rob Prouty - Re Proposed Playground in Harbourwood Park be received and taken into consideration while forming the recommendation to Council regarding the above. Carried RT5070808-09 Moved by Mac Shiells, Seconded by Reta Regelink It is recommended that the deputation by Lillian McDonnell - Re Proposed Multi Purpose Pad in Ravines of Medonte Park be received and taken into consideration while forming the recommendation to Council regarding the above. Carried RTS070808-10 Moved by Mac Shiells, Seconded by Reta Regelink fy qy) J '~['. ... 'af It is recommended that the deputation by Lise Constantine - Re Proposed Multi Purpose Pad in Ravines of Medonte Park be received and taken into consideration while forming the recommendation to Council regarding the above. Carried RTS070808-11 Moved by Mac Shiells, Seconded by Reta Regelink It is recommended that the deputation by Kevin Strachan - Re Proposed Multi Purpose Pad in Ravines of Medonte Park be received and taken into consideration while forming the recommendation to Council regarding the above. Carried RTS070808-12 Moved by Mac Shiells, Seconded by Reta Regelink It is recommended that the deputation by Ken McConnell - Re Proposed Multi Purpose Pad in Ravines of Medonte Park be received and taken into consideration while forming the recommendation to Council regarding the above. Carried RTS070808-13 Moved by Mac Shiells, Seconded by Reta Regelink It is recommended that the deputation by Rita Barnett - Re Proposed Multi Purpose Pad in Ravines of Medonte Park be received and taken into consideration while forming the recommendation to Council regarding the above. Carried 6. Items for Consideration/Discussion: None 7. Correspondence: None. 8. Unfinished Business: {a) Proposed Playground Development in Harbourwood Park Shawn gave the background regarding the development of Harbourwood Park. There were three sites taken into consideration for the placement of equipment. Shelswell Park north was deemed unsuitable for the playground as the OPP have guidelines regarding the proximity of a park to a main road. Shelswell Park south was also deemed unsuitable by our Risk Management Consultant. Placing the playground equipment close to the pump house was also deemed an unsatisfactory location. The location at the Coventry Court side of the park was most preferable as it has a buffer of trees between the park and abutting properties. There is also a garden there with a trail leading through it which will add to the ambiance of the Neighborhood Park atmosphere. :~ . te.4 RTS070808-1 A: ` Moved by Reta Regelink, Seconded by Mac Shiells tf is recommended that the report given by Shawn Binns regarding the proposed playground development in Harbounvood park be received. And further that the correspondence submitted by residents be received. And further that it is recommended to Council that they give favorable consideration to authorizing the placement of playground equipment to be located in the proximity of Coventry Circle. Carried 8. t?ther/New Business {Information or request for future information): {a) Proposed Ravines of Medonte Park Development Shawn clarified some of the misinformation that was brought up in the deputations: a) The shed was allowed to stay in the park because it was tucked away and had been inspected by the Director of Emergency Services and received his approval. b) The newspaper article used to quote him regarding not having enough staff to pick up the garbage in the existing parks was taken out of context. He was referring to the 150 Blackdown Park Cadets from Base Borden who volunteered their time to clean up the Raiitrail and Ramey Park. Shawn then gave the background of the development of the Ravines of Medonte Park. A request was received in 2006 for a Multi Purpose Pad. The Parks & Recreation department was unaware of the correspondence sent to the area residents from the Community Committee. A letter was sent out by Parks & Recreation in June of this year explaining the request and the capital project process. The letter requests input and feedback on the proposed Multi-Use Pad within the Ravines of Medonte Park. Shawn indicated that he has received many calls seeking further clarification of the project and that none of those callers had indicated that they were opposed to it. RTS070808-15 Moved by Reta Regelink, Seconded by Mac Shiells li is recommended that the report given by Shawn Sinns regarding the proposed development of the Ravines of Medonte Park be received. And further that the correspondence submitted by residents be received. And further that it is recommended to Council that they give favorable consideration authorizing the construction of a multi purpose pad in the Ravines of Medonte Park. Defeated ~ 5 c) Master Plan Review and Facility Feasibility Shawn stated that our current Recreation Master Plan is now overt 0 years old and that we needed to revisit the plan and bring it up to date. Many changes have taken place since 1997: Township Demographics, the designation of Simcoe County as a Growth Area and trends in recreation. He informed the Group that this would be a lot of work. He indicated that once a new master plan was in place, the Group would have much better guidelines with which to handle capital project requests and to make recommendations to Council. He also indicated that a Facility Feasibility Study should be included in the new master plan. At the present we do not have guidelines on when we should begin planning and fundraising for new facility and end using band aid maintenance on the old structures. He gave the example of the arena which will require an expenditure of $100,000.00 to repair the roof next year. RTSD70808-16 Motion by Reta Regelink, Seconded by Mac Shiells It is recommended that the presentation given by Shawn Binns regarding the Master Plan Review and Facility Feasibility Study be received. And further that it is recommended to Council that they give favorable consideration to authorizing the Recreation Technical Support Group to develop a terms of reference for tender. Carried. 9. Adjournment: RTS070808-17 Motion by Reta Regelink, Seconded by Mac Shiells tt is recommended that we do now ad/ourn at 10:18 p.m. Carried. NB: Due to the number of deputations item Sb) Evaluation of functioning was inadvenentlymissed and will be brought forward to the agenda of the next meeting. The next meeting will be held on Thursday, September 6 at 7:00 pm in the Robinson Room of the Administration Centre.