2003-020 Authorize the execution of a Memorandum of Understanding between the Township of Oro-Medonte and the Oro-Medonte Chamber of Commerce0
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BY-LAW NO. 2003-020
BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A MEMORANDUM OF
UNDERSTANDING BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND
THE ORO-MEDONTE CHAMBER OF COMMERCE
WHEREAS the Municipal Act, S.O. 2001, c.25, Section 8, provides the authority for a
municipality to enter into agreements respecting the use of Township equipment;
AND WHEREAS the Council of the Township of Oro-Medonte deems it necessary and
desirable to pass a By-law to authorize the Mayor and Clerk to execute a Memorandum
of Understanding with the Oro-Medonte Chamber of Commerce;
NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
1. That a Memorandum of Understanding be entered into in accordance with the
words and terms set out in the Memorandum attached hereto as Schedule 'A',
and forming part of this bylaw;
2. That the Mayor and Clerk are hereby authorized to execute the said
Memorandum on behalf of the Corporation and affix thereto the Corporate Seal.
3. That this By-law shall come into force and take effect on the final passing
thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 7T" DAY OF MAY, 2003.
BY-LAW READ A THIRD AND FINAL TIME THIS 7T" DAY OF MAY, 2003.
May r, J. Neil Craig
Clerk, Mari n Pennycoo
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MEMORANDUM OF UNDERSTANDING
MADE THIS DAY OF 6/10,kA 2003.
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BETWEEN: The Township of Oro-Medonte
The Oro-Medonte Chamber of Commerce
WHEREAS it is understood that The Oro-Medonte Chamber of Commerce is a
registered corporation in its own right and operates independently from The Township of
Oro-Medonte;
AND WHEREAS both parties are desirous of forming a partnership to promote the
Township as a place to live, work and play;
THEREFORE, the parties here signed do agree to the following conditions:
Term of Memorandum of Understanding:
The Term of this Memorandum of Understanding shall be for (one) 1 year,
commencing April 1, 2003 and expiring January 1, 2004.
2. This Memorandum of Understanding will remain in force for as long as the Oro-
Medonte Chamber of Commerce occupies space within the Administration Office
of the Township of Oro-Medonte located at 148 Line 7 South, Oro, Ontario.
3. If the Township of Oro-Medonte or the Oro-Medonte Chamber of Commerce fail
to perform or observe any covenant, condition or agreement to be performed or
observed herein and such default continues unremedied after written notice from
either party, then either party may terminate this agreement within 30 days of
receipt of written notice of such intent to terminate without prejudice to any other
rights it may have in law or equity.
Conditions:
1. The Township of Oro-Medonte shall be responsible for the following:
- all costs for utilities (heat, hydro, water), janitorial services, property
maintenance and parking
- provision of a fax machine
- provision of a photocopy machine
- internet access (through the Township's current system)
- postage for regular mail through use of the Township postage meter
(any bulk mailing will not be done using Township supplies)
- installation of a telephone line
- installation of a line for internet access
- provision of meeting room
2. The Oro-Medonte Chamber of Commerce shall be responsible for the following:
keeping a log of all faxes sent and received
keeping a log of all photocopies made
keeping a log of postage used
provision of all office supplies used by the Chamber of Commerce
monthly telephone costs
monthly e-mail costs
bulk mailing supplies and costs
all courier service costs
obtaining Township of Oro-Medonte approval for any signage
to be erected on municipal property
scheduling of meeting rooms through the Clerk's Office
3. The Township of Oro-Medonte will provide one key for access to the
Administration Offices at 148 Line 7 South to the Oro-Medonte Chamber of
Commerce Administrator.
4. The Township of Oro-Medonte will provide an amount of $20,000.00 to the Oro-
Medonte Chamber of Commerce for operating expenses between April 1, 2003
and December 31, 2003.
5. The Oro-Medonte Chamber of Commerce will provide an unaudited financial
statement to the Township of Oro-Medonte at the end of the fiscal year.
IN WITNESS WHEREOF the parties have hereto executed this memorandum of
understanding:
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M4or, J. Neil Craig
Clerk,_ Mar6m Pe'nnycoA'-
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THE ORO-MEDONTE CHAMBER
OF COMMERCE
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President, Susan Woods
I have the authority to bind the corporation.
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