08 15 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, August 15, 2007 @ 2:09 p.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Paul Gravelle, Acting Chief Administrative Officer/Treasurer; Doug
Irwin, Clerk; Keith Mathieson, Director of Engineering and
Environmental Services; Scott Cowden, Director of Fire and
Emergency Services; Jerry Ball, Public Works Superintendent;
Shawn Binns, Manager of Recreation and Community Services;
Glenn White, Senior Planner; Tamara Obee, Human Resources
Officer
Also Present: Thomas Fockens, Michael Hough, Dale Covering, Ross Harvey,
Stacey Patchell, Barbara Foster
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070815-1
Moved by Agnew, Seconded by Evans
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
bb)Glenn Meeuwisse, Hardwood Hills, correspondence dated August 13, 2007 re:
Partial Road Closure Request, Line 6 North, North of OId Barrie Road, September
15-16, 2007, 2007 Provincial Mountain Bike Championships.
cc) Thomas Shaw, Shaws Catering, correspondence received August 7, 2007 re:
Business Location Signage.
dd)Councillor Coutanche, re: Mac Shiells, Horseshoe Valley Property Owners
Association, correspondence dated August 3, 2007, 4`h Line Park.
6. FINANCE AND ADMINISTRATION:
h) Councillor Agnew, re: Update on Weed Cutting.
12.IN-CAMERA:
d) Mayor H.S. Hughes re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW070815-2
Moved by Coutanche, Seconded by Allison
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, August 15, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Allison declared a conflict of interest on Item 11 b), Report No. RC 2007-16,
Shawn Binns, Manager of Recreation and Community Services re: Recreation Facility
Advertising Partnership with the Oro-Medonte Chamber of Commerce as he intends to
advertise at the Oro-Medonte Community Centre. Councillor Allison left the room and did
not participate in any discussion or vote on this item.
4. DEPUTATIONS:
a) Thomas Fockens, re: Line 7 North and the Old Barrie Road.
Thomas Fockens distributed correspondence dated Aug 15, 2007 to members of
Council.
Motion No. CW070815-3
Moved by Evans, Seconded by Crawford
It is recommended that the verbal information presented by Thomas Fockens, re: Line 7
North and the OId Barrie Road be received and that the Township of Oro-Medonte
request that the County of Simcoe install extra large stop signs at the intersection of Line
7 North and Old Barrie Road.
Carried.
b) Dale Covering, re: Harbounvood Park.
Ross Harvey distributed map correspondence to members of Council
Motion No. CW070815-4
Moved by Allison, Seconded by Coutanche
It is recommended that the verbal information presented by Michael Hough and Ross
Harvey, re: Harbourwood Park be received.
Carried.
Page 2
Committee of the Whole Meeting -August 15, 2007
5. CORRESPONDENCE:
a) Association of Ontario Road Supervisors, correspondence dated July 20, 2007 re:
Recognition of Rick Yule, Achievement of "Certified Road Supervisor" (CRS)
certification.
Motion No. CW070815-5
Moved by Evans, Seconded by Agnew
It is recommended that Rick Yule be recognized for achieving the "Certified Road
Supervisor" (CRS) Certification from the Association of Ontario Road Supervisors.
Carried.
b) Barrie Area Physician Recruitment, Certificate of Appreciation re: Township of
Oro-Medonte's Contribution to the Success of Barrie's 2007 Medical Students
Week.
Motion No. CW070815-6
Moved by Coutanche, Seconded by Allison
It is recommended that the Barrie Area Physician Recruitment Certificate of
Appreciation re: Township of Oro-Medonte's Contribution to the Success of Barrie's
2007 Medical Students Week be received.
Carried.
c) Lake Simcoe Region Conservation Authority, minutes of May 25 and June 22,
2007 meetings, highlights of July 27, 2007 meeting.
Motion No. CW070815-7
Moved by Agnew, Seconded by Evans
It is recommended that the Lake Simcoe Region Conservation Authority minutes for
the May 25 and June 22, 2007 meetings and the highlights of the July 27, 2007
meeting be received.
Carried.
Page 3
Committee of the Whole Meeting -August 15, 2007
d) Correspondence received re: 2243 Ridge Road West, Ron McGowan,
Committee of Adjustment Application No. 2007-8-17.
1) Diane Cardiff received July 13, 2007.
2) Karen Robinson dated July 17, 2007.
Motion No. CW070815-8
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence re: 2243 Ridge Road West, Ron
McGowan, Committee of Adjustment Application No. 2007-B-17 from:
1) Diane Cardiff received July 13, 2007, and
2) Karen Robinson dated July 17, 2007,
be received and provided to the Committee of Adjustment for consideration with
Committee of Adjustment Application No. 2007-B-17.
Carried.
e) Deborah Woods, c/o Shanty Bay Festival, correspondence dated August 3 and 8,
2007 re: Application for Grant/Subsidy and Parade Exemption Request.
Motion No. CW070815-9
Moved by Agnew, Seconded by Crawford
It is recommended that
1. The correspondence dated August 3 and 8, 2007 from Deborah Woods, c/o
Shanty Bay Festival, re: Application for Grant/Subsidy and Parade Exemption
Request be received.
2. That the Township donate $100.00 towards the Shanty Bay Festival and the
amount be considered an overrun to the 2007 allocated donation account.
3. That an exemption to By-law 2006-038, "Being a By-law to Regulate the Holding
of Parades or Processions/Events on Highways within the Township of Oro-
Medonte", be granted for the Shanty Bay Festival Parade on Saturday,
September 15, 2007.
4. And Further That Ms. Woods be advised of Council's decision.
Carried.
Page 4
Committee of the Whole Meeting -August 15, 2007
f) Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority,
correspondence dated July 20, 2007 re: Lake Simcoe Region Conservation
Authority -Source Protection Authority Composition.
Motion No. CW070815-10
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated July 20, 2007 from Virginia Hackson, Chair, Lake
Simcoe Region Conservation Authority, re: Lake Simcoe Region Conservation
Authority -Source Protection Authority Composition be received; and
2. Whereas the Lake Simcoe Region Conservation Authority (LSRCA) was created
in 1951 under The Conservation Authorities Act, and
3. Whereas the LSRCA's municipal representation entitlement on its Board of
Directors is outlined in The Conservation Authorities Act, and
4. Whereas the LSRCA has undertaken a membership reduction which permits for
18 municipal Board Members which has been supported by the province; and
5. Therefore the Council of the Corporation of the Township of Oro-Medonte
approves their current membership representation of 1 member on the LSRCA
Board of Directors and that this member represents the municipality regarding
matters considered under both The Conservation Authorities Act and The Clean
Water Act.
6. And Further That the LSRCA be advised of Council's decision.
Carried.
g) Bonnie Reynolds, correspondence received August 2, 2007 re: Annual Memorial
Service, Soldiers' Monument, Waverley, September 9, 2007.
Motion No. CW070815-11
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence received August 2, 2007 from Bonnie
Reynolds, re: Annual Memorial Service, Soldiers' Monument, Waverley, September
9, 2007 be received; and further that the Township donate $100.00 towards the
Annual Memorial Service.
Carried.
Page 5
Committee of the Whole Meeting -August 15, 2007
h) Meryl Drake, correspondence received July 30, 2007 re: Composting.
Motion No. CW070815-12
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence received July 30, 2007 from Meryl
Drake, re: Composting be received; that Meryl Drake's correspondence be forwarded
to the County of Simcoe for their review; and further that Ms. Drake be advised of
Council's decision.
Carried.
Jeff & Laura Adamson, correspondence dated July 26, 2007 re: Surcharge of
$500.00 for Order of Compliance, #2007-0457, Lot 157, Plan M9.
Motion No. CW070815-13
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated July 26, 2007 from Jeff & Laura
Adamson, re: Surcharge of $500.00 for Order of Compliance, #2007-0457, Lot 157,
Plan M9 be received; that the $500.00 fee be waived; and further that the applicant
be advised accordingly.
Carried.
j) Jeff Hathaway, correspondence dated July 22, 2007 re: 5345 Highway 11 North.
Motion No. CW070815-14
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated July 22, 2007 from Jeff Hathaway,
re: 5345 Highway 11 North be received.
Carried.
Page 6
Committee of the Whoie Meeting -August 15, 2007
k) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence
dated July 27, 2007 re: Lake Simcoe Regional Airport Semi-Annual Report.
Motion No. CW070815-15
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated July 27, 2007 from Michael
Drumm, Airport Manager, Lake Simcoe Regional Airport, re: Lake Simcoe Regional
Airport Semi-Annual Report be received.
Carried.
I) Ray Millar, correspondence dated July 29, 2007 re: Proposed Motion, Site 41.
Motion No. CW070815-16
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Councillor Agnew and
correspondence dated July 29, 2007 from Ray Millar, re: Proposed Motion, Site 4'
be received, and;
Notwithstanding that County Council at its June 26, 2007 meeting voted by the
narrowest of margins, to proceed with certain preliminary work, and to provide minor
funding in connection with Site 41, The Council of the Township of Oro-Medonte
strenuously objects to any further action or direction in connection with the
development of proposed landfill Site 41 until such time as;
1) The County has met its primary waste management goal, that being "the
reduction, recycling and reuse of potential waste so that remaining waste to be
Iandfilled is minimized", pursuant to the Conditions of Approval for Site 41, as set out
by the Joint Board.
2) The County has genuinely and purposefully sought out waste management
alternatives by way of requesting, i.) An Expression of Interest, ii.) A Request for
Proposal or iii.) A Request for Tender, from qualified parties.
3) The County has undertaken to complete a comprehensive waste management
master plan and business case analysis of said plan, which will give direction in
these matters assisting, County Councillors in developing a fact driven point of view.
Defeated.
Page 7
Committee of the Whole Meeting -August 15, 2007
Motion No. CW070815-17
Moved by Agnew, Seconded by Coutanche
It is recommended that Council supports Mayor Hughes and Deputy Mayor Hough in
their vote at Simcoe County Council on June 26, 2007 in regard to the
implementation of Site 41.
Carried.
Motion No. CW070815-18
Moved by Evans, Seconded by Agnew
It is recommended that Rule 2.6 of Procedural By-law 2006-114 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m.
Carried.
m) Heather Babcock, Clerk, The Corporation of the Town of Midland,
correspondence dated July 25, 2007 re: Site 41.
Motion No. CW070815-19
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated July 25, 2007 from Heather
Babcock, Clerk, The Corporation of the Town of Midland, re: Site 41 be received.
Carried.
n) Ruth Coursey, Chief Administrative Officer/Clerk, Township of Tiny,
correspondence dated August 2, 2007 re: Waste Management, Site 41.
Motion No. CW070815-20
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated August 2, 2007 from Ruth
Coursey, Chief Administrative Officer/Clerk, Township of Tiny, re: Waste
Management, Site 41 be received.
Carried.
Page 8
Committee of the Whole Meeting -August 15, 2007
o) Heather Babcock, Clerk, The Corporation of the Town of Midland,
correspondence dated July 24, 2007 re: Appointment of Integrity Commissioner.
Motion No. CW070815-21
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated July 24, 2007 from Heather
Babcock, Clerk, The Corporation of the Town of Midland, re: Appointment of Integrity
Commissioner be received.
Carried.
p) Janice McKinnon, Deputy Clerk, The Corporation of the Township of Ramara,
correspondence dated July 26, 2007 re: Lake Simcoe Regional Airport,
Promotion and Capital Development.
Motion No. CW070815-22
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated July 26, 2007 from Janice
McKinnon, Deputy Clerk, The Corporation of the Township of Ramara, re: Lake
Simcoe Regional Airport, Promotion and Capital Development be received and
forwarded to the County of Simcoe for their information.
Carried.
q) Donna Cansfield, Minister, Ministry of Transportation, correspondence dated
August 1, 2007 re: Exit Ramp #117 Hwy. 400 Northbound Lane /Canadian
Pacific Railway Overpass Structure Widening.
Motion No. CW070815-23
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated August 1, 2007 from Donna
Cansfield, Minister, Ministry of Transportation, re: Exit Ramp #117 Hwy. 400
Northbound Lane /Canadian Pacific Railway Overpass Structure Widening be
received.
Carried.
Page 9
Committee of the Whole Meeting -August 15, 2007
r) Dalton McGuinty, Premier, correspondence dated August 3, 2007; Garfield Dunlop,
MPP, Simcoe North, correspondence dated July 23, 2007 re: Canada Goose
Problem.
Motion No. CW070815-24
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated August 3, 2007 from Dalton McGuinty,
Premier, and the correspondence dated July 23, 2007 from Garfield Dunlop, MPP,
Simcoe North, re: Canada Goose Problem be received.
Carried.
s) Adam McAllister, Rabies Research and Development Unit, Ministry of Natural
Resources, correspondence dated July, 2007 re: Annual Wildlife Rabies Control
Operations.
Motion No. CW070815-25
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated July, 2007 from Adam McAllister,
Rabies Research and Development Unit, Ministry of Natural Resources, re: Annual
Wildlife Rabies Control Operations be received.
Carried.
t) Tadeene and Eric Minders, correspondence dated July 31, 2007 re: Request for
Kennel Exemption, 16 Forest Hill Drive.
Motion No. CW070815-26
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated July 31, 2007 from Tadeene and Eric Minders, re:
Request for Kennel Exemption, 16 Forest Hill Drive be received.
2. That an exemption be granted to Tadeene and Eric Minders to By-Law No. 2005-119,
as amended, to own more than 3 dogs without a kennel license.
3. That the owner obtain licenses for all four dogs.
4. That the owner be advised that the maximum number of dogs permitted at any time
under this exemption is four until the passing of one of the dogs at which time the
owner will be in compliance with the Animal Control By-Law.
5. That should the owners of the dogs contravene any section of the Animal Control By-
Law, this exemption be withdrawn.
6. And Further That the owner be advised of Council's decision.
Carried.
Page 10
Committee of the Whole Meeting -August 15, 2007
u) Bruce Chappell, President -Ontario's Lake Country, correspondence dated July
4, 2007 re: Letter of Appreciation and Update.
Motion No. CW070815-27
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated July 4, 2007 from Bruce Chappell,
President -Ontario's Lake Country, re: Letter of Appreciation and Update be
received.
Carried.
v) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated July 17, 2007 re: Request for NVCA to Review
Operating and Capital Budget Structure.
Motion No. CW070815-28
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated July 17, 2007 from Wayne Wilson,
CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: Request
for NVCA to Review Operating and Capital Budget Structure be received.
Carried.
w) Pitch-In Ontario, correspondence received July 16, 2007 re: Pitch-In Municipal
Conference, September, October, 2007, Hamilton.
Motion No. CW070815-29
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence received July 16, 2007 from Pitch-In
Ontario, re: Pitch-In Municipal Conference, September, October, 2007, Hamilton be
received.
Carried.
Page 11
Committee of the Whole Meeting -August 75, 2007
x) Joan FitzGerald, Chair, Oro-Medonte Road Watch, correspondence dated July
16, 2007 re:Oro-Medonte Community Policing Committee, Application for
Grant/Subsidy Request [from June 20, 2007 meeting].
Motion No. CW070815-30
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated July 16, 2007 from Joan FitzGerald, Chair, Oro-
Medonte Road Watch, re: Oro-Medonte Community Policing Committee,
Application for Grant/Subsidy Request be received;
2. And Further That the donation of $250.00 for the Road Watch Program be
approved and considered an overrun to the 2007 budget.
Defeated.
y) Sue Stanbury, correspondence dated July 23, 2007 re: Line 4 North at Bass Lake
Sideroad.
Motion No. CW070815-31
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated July 23, 2007 from Sue Stanbury,
re: Line 4 North at Bass Lake Sideroad be received and referred to staff for a
response under the Mayor's signature.
Carried.
z) John and Judy Zehngraff-Iversen, correspondence dated July 30, 2007 re: Dust,
Line 4 North (between County Rd. 19 and Peter Street).
Motion No. CW070815-32
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated July 30, 2007 from John and Judy
Zehngraff-Iversen, re: Dust, Line 4 North (between County Rd. 19 and Peter Street)
be received and referred to staff for a response under the Mayor's signature.
Carried.
Page 12
Committee of the Whole Meeting -August 15, 2007
aa) Ron Cheslock, correspondence dated July 26, 2007 re: Request to Purchase, Pt.
Lot 21, Con. 5, 01 0-008-1 1 200, 2299 Highway 11 North.
Motion No. CW070815-33
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated July 26, 2007 from Ron Cheslock,
re: Request to Purchase, Pt. Lot 21, Con. 5, 01 0-008-1 1 200, 2299 Highway 11 North
be received and referred to staff for a report.
Carried.
bb)Glenn Meeuwisse, Hardwood Hills, correspondence dated August 13, 2007 re:
Partial Road Closure Request, Line 6 North, North of Old Barrie Road, September
15-16, 2007, 2007 Provincial Mountain Bike Championships.
Motion No. CW070815-34
Moved by Allison, Seconded by Hough
It is recommended that
1. The correspondence dated August 13, 2007 from Glenn Meeuwisse, Hardwood
Hills, re: Partial Road Closure Request, Line 6 North, North of Old Barrie Road,
September 15-16, 2007, 2007 Provincial Mountain Bike Championships be
received.
2. That the Partial Road Closure Request for Line 6 North, North of Old Barrie Road
for approximately 1 km on September 15-16, 2007 be approved.
3. That Hardwood Hills notify all emergency personnel of the partial road closure for
the event.
4. And further that the Public Works Superintendent liaise with Hardwood Hills
accordingly.
Carried.
cc) Thomas Shaw, Shaws Catering, correspondence received August 7, 2007 re:
Business Location Signage.
Motion No. CW070815-35
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence received August 7, 2007 from Thomas
Shaw, Shaws Catering, re: Business Location Signage be received and referred to
staff for a report.
Carried.
Page 13
Committee of the Whole Meeting -August 15, 2007
dd)Councillor Coutanche, re: Mac Shiells, Horseshoe Valley Property Owners
Association, correspondence dated August 3, 2007, 4'h Line Park.
Councillor Coutanche distributed correspondence dated August 3, 2007 to members of
Council.
Motion No. CW070815-36
Moved by Allison, Seconded by Agnew
It is recommended that the correspondence dated Auq~ust 3, 2007 from Mac Shiells,
Horseshoe Valley Property Owners Association, re: 4t Line Park be received and that
the request be forwarded to the Recreation Technical Support Group for consideration.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Mayor H.S. Hughes, Barrie Examiner correspondence dated July 27, 2007, re: Barrie
Area Physician Recruitment.
Motion No. CW070815-37
Moved by Hough, Seconded by Allison
It is recommended that the correspondence dated July 27, 2007 from the Barrie
Examiner and presented by Mayor H.S. Hughes, re: Barrie Area Physician Recruitment
be received.
Carried.
b) Mayor H.S. Hughes, re: Oro-Medonte Environmental Group Advisors (OMEGA)
Application Extension Request.
Motion No. CW070815-38
Moved by Crawford, Seconded by Evans
It is recommended that
1. The verbal information presented by Mayor H.S. Hughes, re: Oro-Medonte
Environmental Group Advisors (OMEGA) Application Extension Request be received.
2. That the deadline to receive OMEGA Applications be extended to August 31, 2007.
3. And Further That the extension deadline be posted on the Township's website.
Carried.
Page 14
Committee of the Whole Meeting- August 15, 2007
c) Councillor Coutanche, correspondence dated July 24, 2007 re: Horseshoe Valley
Property Owners Association, Household Hazardous Waste & Electronic
Equipment Collection.
Motion No. CW070815-39
Moved by Allison, Seconded by Hough
It is recommended that the correspondence dated July 24, 2007 from Judy
Sutherland, President, Horseshoe Valley Property Owners Association and
presented by Councillor Coutanche, re: Horseshoe Valley Property Owners
Association, Household Hazardous Waste & Electronic Equipment Collection be
received; and further that the applicant be encouraged to collaborate with the County
of Simcoe with respect to the possibility of a hazard waste collection event in
Horseshoe Valley.
Carried.
Motion No. CW070815-40
Moved by Hough, Seconded by Agnew
It is recommended that the Township of Oro-Medonte request that the County of
Simcoe set up electronic equipment recycling at Landfill Site #11 prior to provincial
funding being received.
Carried.
d) Report No. TR 2007-17, Paul Gravelle, Treasurer, re: Statement of Accounts,
July, 2007.
Motion No. CW070815-41
Moved by Evans, Seconded by Crawford
It is recommended that Report No. TR 2007-17, Paul Gravelle, Treasurer, re:
Statement of Accounts, July, 2007 be received and further that the accounts for the
month of July, 2007 totalling $3,061,676.24 be received.
Carried.
Page 15
Committee of the Whole Meeting-August 75, 2007
e) Doug Irwin, Clerk, re: Lakeshore Promenade in the Vicinity of Blackman Drive
and Simcoeside Park [from July 18, 2007 meeting].
Council unanimously consented to allow Barbara Foster to ask a question on the
motion.
Motion No. CW070815-42
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The verbal information presented by Doug Irwin, Clerk, re: Lakeshore Promenade
in the Vicinity of Blackman Drive and Simcoeside Park be received.
2. That the Public Works Department relocate the existing bollards at the entrance
to Simcoeside Park to a point 19 metres west of the eastern property line of Lot
25, Plan 626.
3. That the Township pave the sloped entrance to Simcoeside Park, commencing in
the vicinity in front of the westerly property line of 46 Stanley Avenue.
4. And Further That the owners of 46 and 51 Stanley Avenue and 62 Lakeshore
Promenade be advised of Council's decision.
Carried.
f) Doug Irwin, Clerk, memo correspondence dated August 9, 2007 re: Discharge of
Firearms on Unopened Road Allowances [from July 18, 2007 meeting].
Motion No. CW070815-43
Moved by Hough, Seconded by Allison
It is recommended that
1. The memo correspondence dated August 9, 2007 from Doug Irwin, Clerk, re:
Discharge of Firearms on Unopened Road Allowances be received;
2. And Further That staff obtain a legal opinion on whether a by-law passed under
Section 119 of the Municipal Act prohibiting and regulating the discharge of
firearms on unopened road allowances would be superseded by the Fish and
Wildlife Conservation Act.
Carried.
Page 16
Committee of the Whole Meeting -August 15, 2007
g) Report No. ADM 2007-21, Tamara Obee, Human Resources Officer, re:
Christmas Shutdown and Holiday Meeting Cancellations.
Motion No. CW070815-44
Moved by Allison, Seconded by Hough
It is recommended that
1. Report No. ADM 2007-21, Tamara Obee, Human Resources Officer, re:
Christmas Shutdown and Holiday Meeting Cancellations be received and
adopted.
2. That the holiday shutdown commence at 4:30pm on Friday, December 21St, 2007
and extend to 8:30am Wednesday, January 2, 2008.
3. That the Administration Centre, Roads Yards and the Oro-Medonte Community
Arena be posted accordingly.
4. That the regular Council meeting scheduled to be held on December 26th, 2007
and the regular Committee of the Whole meeting scheduled to be held on
January 2°d, 2008 be cancelled and that a Special Council meeting be added
immediately following the December 19th, 2007 Committee of the Whole to ratify
the Committee of the Whole recommendations.
5. And Further That staff and the public be notified of the shutdown and meeting
cancellations accordingly.
Carried.
h) Councillor Agnew, re: Update on Weed Cutting.
Motion No. CW070815-45
Moved by Agnew, Seconded by Crawford
It is recommended that the verbal information presented by Councillor Agnew re:
Update on Weed Cutting be received.
Carried.
Page 17
Committee of the Whole Meeting -August 15, 2007
7. PUBLIC WORKS:
a) Report No. PW 2007-10, Jerry Ball, Public Works Superintendent, re: Fence
Extension -South Works Yard.
Motion No. CW070815-46
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. PW 2007-10, Jerry Ball, Public Works Superintendent, re: Fence
Extension -South Works Yard be received and adopted.
2. That Public Works proceed with the quotation from Simcoe Fence Company, in
the amount of $5,582.08 (plus G.S.T.), to add the fence extension and two (2)
new gates within the South Works Yard boundaries.
3. That this project be undertaken in lieu of the South Yard lighting upgrades.
4. And Further That the Oro Fair Board Executive and Simcoe Fence Company be
notified of Council's decision accordingly.
Carried.
b) Report No. PW 2007-11, Jerry Ball, Public Works Superintendent, re: Closure of
Bass Lake Sideroad between Atlantis Drive and Line 15 North.
Motion No. CW070815-47
Moved by Hough, Seconded by Allison
It is recommended that
1. Report No. PW 2007-11, Jerry Ball, Public Works Superintendent, re: Closure of
Bass Lake Sideroad between Atlantis Drive and Line 15 North be received and
adopted.
2. That the Township of Oro-Medonte cost share 50/50 with the City of Orillia, in the
amount of $11,000.00, for the culvert replacement on Bass Lake Side Road
between Atlantis Drive and Line 15 North.
3. That this project cost be financed from the Working Fund Reserve.
4. And Further That the City of Orillia be notified of Council's decision accordingly.
Carried.
Page 18
Committee of the Whole Meeting -August 15, 200?
c) Report No. PW 2007-12, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction -Gore Road.
Motion No. CW070815-48
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. PW 2007-12, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction -Gore Road be received and adopted.
2. That the speed limit along the entire section of Gore Road remain at 80 km/hour.
3. That an advanced warning stop sign be installed prior to the curve at the
Napoleon Road intersection, along with a 50 km/hour tab on the existing curve
sign.
4. And Further That Mr. Hudson be notified of Council's decision accordingly.
Carried.
d) Report No. PW 2007-13, Jerry Ball, Public Works Superintendent, re: Bridge
Repairs -Woodland Avenue.
Motion No. CW070815-49
Moved by Allison, Seconded by Hough
It is recommended that
1. Report No. PW 2007-13, Jerry Ball, Public Works Superintendent, re: Bridge
Repairs -Woodland Avenue be received and adopted.
2. That the increased cost of $19,200.00 to repair the north and south bridges at
Brough Creek on Woodland Avenue be financed from the Bridge Reserve.
3. And Further That the City of Orillia be notified of Council's decision accordingly.
Carried.
Page 19
Committee of the Whole Meeting -August 15, 2007
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2007-27, Keith Mathieson, Director of Engineering and
Environmental Services, re: 2008 Optional Collection Dates for Township of Oro-
Medonte Household Waste.
Motion No. CW070815-50
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. EES 2007-27, Keith Mathieson, Director of Engineering and
Environmental Services, re: 2008 Optional Collection Dates for Township of Oro-
Medonte Household Waste be received and adopted.
2. That the optional collection dates for 2008 be approved as follows:
Yard Waste Collection -May 20, 2008 and October 27, 2008
Combined Bulky and Metal Item Collection -September 8, 2008
Christmas Tree Collection -January 5, 2009
3. And Further That the County of Simcoe be notified of Council's decision.
Carried.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Committee of Adjustment, minutes of July 19, 2007 meeting.
Motion No. CW070815-51
Moved by Hough, Seconded by Allison
It is recommended that the minutes of the Committee of Adjustment meeting held on
July 19, 2007 be received.
Carried.
b) Planning Advisory Committee, minutes of July 30, 2007 meeting.
Motion No. CW070815-52
Moved by Crawford, Seconded by Agnew
It is recommended that the draft minutes of the Planning Advisory Committee
meeting held on July 30, 2007 be received.
Carried.
Page 20
Committee of the Whole Meeting - August ~ 5, 2007
Motion No. CW070815-53
Moved by Allison, Seconded by Coutanche
It is recommended that Plan of Subdivision Application 2006-SUB-02 and Rezoning
Application 2006-ZBA-04 submitted by James and Kimberley Drury respecting lands
described as West Part of Lot 11, Concession 5 (Oro), Township of Oro-Medonte,
1099 OId Barrie Road West, proceed to a statutory Public Meeting in accordance
with the provisions of the Planning Act.
Carried.
c) Report No. BP 2007-31, Bruce Hoppe, Director of Building and Planning Services
re: Gary Despres and Gabriele Himmeroeder -Site Plan Agreement and
Removal of Holding Symbol - 26 Pugsley Lane, East Part of Lot 24, Concession
11 (Oro) designated as Part 2, Plan 51 R-14728, Being all of PIN #58561-0140
(LT).
Motion No. CW070815-54
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. BP 2007-31, Bruce Hoppe, Director of Building and Planning Services
re: Gary Despres and Gabriele Himmeroeder -Site Plan Agreement and
Removal of Holding Symbol - 26 Pugsley Lane, East Part of Lot 24, Concession
11 (Oro) designated as Part 2, Plan 51R-14728, Being all of PIN #58561-0140
(LT) be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Gary
Despres and Gabriele Himmeroeder to construct a covered porch and deck at 26
Pugsley Lane.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site
Plan Agreement with Gary Despres and Gabriele Himmeroeder.
4. That the Clerk prepare a By-law for Council's consideration to remove the Holding
Symbol from lands described as 26 Pugsley Lane, East Part of Lot 24,
Concession 11 (Oro) designated as Part 2, Plan 51 R-14728, Being all of PIN
#58561-0140(LT)010-011-07600.
5. And Further That the owners be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -August 75, 2007
d) Report No. BP 2007-32, Bruce Hoppe, Director of Building and Planning Services re: Zoning
By-law Amendment Helen Anderson East'/z Lot 9, Concession 14, 1004 Line 14 North, (Oro)
Township of Oro-Medonte.
Motion No. CW070815-55
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. BP 2007-32, Bruce Hoppe, Director of Building and Planning Services re: Zoning
By-law Amendment Helen Anderson East Yz Lot 9, Concession 14, 1004 Line 14 North, (Oro)
Township of Oro-Medonte be received.
2. And Further That Zoning By-law Amendment Application 2007-ZBA-04, East t/z Lot 9,
Concession 14, (Oro), Township of Oro-Medonte proceed to a Statutory Public Meeting in
accordance with the provisions of the Planning Act.
Carried.
10. EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Manager of Recreation and Community Services re: Draft Motion, County of
Simcoe Trails Program.
Motion No. CW070815-56
Moved by Crawford, Seconded by Evans
It is recommended that
WHEREAS the County of Simcoe is considering the establishment of a County Trails Program
for the co-ordination of recreational trails in all 16 municipalities comprising the County of
Simcoe;
AND WHEREAS the Oro-Medonte Recreation Technical Support Group reviewed the County of
Simcoe Performance Management Committee Report Item PM 07-059 which outlines the
rationale for a County Trails Program;
AND WHEREAS, given the County of Simcoe structure and resources, a trails program would
realize benefits such as maximizing local economic and funding opportunities, promoting tourism
and healthy communities and enabling better emergency response capacity;
AND WHEREAS a centralized trails program would ensure consistent policies and standards
(including risk management), prevent duplication, streamline signage and co-ordinate trail related
activities throughout the member municipalities;
AND WHEREAS a centralized trails program would build partnerships and benefit from existing
Provincial planning initiatives such as the Inter-Governmental Action Plan (IGAP) Places to Grow
Act, 2005, and the Provincial Policy Statement, 2005 to better manage planning and
development decision making.
NOW THEREFORE, the Township of Oro-Medonte supports the County of Simcoe initiative in
creating a County Trails Program;
AND FURTHER THAT Garfield Dunlop, MPP, Simcoe North, the Corporation of the County of
Simcoe and Simcoe County Municipalities be advised of Council's decision.
Carried.
Page 22
Committee of the Whole Meeting -August 15, 2007
b) Report No. RC 2007-16, Shawn Binns, Manager of Recreation and Community
Services re: Recreation Facility Advertising Partnership with the Oro-Medonte
Chamber of Commerce.
Councillor Allison declared a conflict of interest on Item 11 b), Report No. RC 2007-
16, Shawn Binns, Manager of Recreation and Community Services re: Recreation
Facility Advertising Partnership with the Oro-Medonte Chamber of Commerce as he
intends to advertise at the Oro-Medonte Community Centre. Councillor Allison left
the room and did not participate in any discussion or vote on this item.
Motion No. CW070815-57 (Amendment)
Moved by Coutanche, Seconded by Evans
It is recommended that the motion with respect to Report No. RC 2007-16, Shawn
Binns, Manager of Recreation and Community Services re: Recreation Facility
Advertising Partnership with the Oro-Medonte Chamber of Commerce be amended
to include that the Oro-Medonte Chamber of Commerce receive 40% of gross
revenues.
Carried.
Motion No. CW070815-58
Moved by Hough, Seconded by Coutanche
It is recommended that
1. Report No. RC 2007-16, Shawn Binns, Manager of Recreation and Community
Services re: Recreation Facility Advertising Partnership with the Oro-Medonte
Chamber of Commerce be received and adopted.
2. That the Township of Oro-Medonte enter into a partnership with the Oro-Medonte
Chamber of Commerce for the provision of Recreation Facility Advertising.
3. That the Clerk bring forward the appropriate By-Law for Council's consideration.
4. That the Oro-Medonte Chamber of Commerce receive 40% of gross revenues.
5. And Further That the Oro-Medonte Chamber of Commerce be notified of
Council's decision.
Carried As Amended.
Page 23
Committee of the Whole Meeting -August t5, 2007
c) Report No. RC 2007-17, Shawn Binns, Manager of Recreation and Community
Services re: Playground Development in Harbourwood Park.
Motion No. CW070815-59
Moved by Hough, Seconded by Crawford
It is recommended that Report No. RC 2007-17, Shawn Binns, Manager of
Recreation and Community Services re: Playground Development in Harbourwood
Park be deferred in order to solicit input from the residents with respect to the
possibility of locating playground equipment within Shelswell Park and that staff be
authorized to purchase playground equipment for the Harbourwood/Shelswell vicinity
from Belair Recreation Products at a cost of $12,991.27 inclusively and further that
the companies who submitted proposals be notified of Council's decision.
Carried.
Motion No. CW070815-60
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. RC 2007-17, Shawn Binns, Manager of Recreation and Community
Services re: Playground Development in Harbourwood Park be received and
adopted.
2. That staff be authorized to proceed with the development of a playground in
Harbourwood Park.
3. That staff be authorized to purchase playground equipment for Harbourwood
Park from Belair Recreational Products at cost of $12,991.27 inclusively.
4. And Further That the companies who submitted proposals be notified of Council's
decision.
Deferred.
d) Recreation Technical Support Group, minutes of June 26, 2007 meeting.
Motion No. CW070815-61
Moved by Coutanche, Seconded by Allison
It is recommended that the minutes of the Recreation Technical Support Group
meeting of June 26, 2007 be received.
Carried.
Page 24
Committee of the Whole Meeting -August 15, 2001
12. IN-CAMERA:
Motion No. CW070815-62
Moved by Crawford, Seconded by Agnew
It is recommended that we do now go In-Camera at 5:37 p.m. to discuss Property,
Personnel and Legal Matters.
Carried.
Motion No. CW070815-63
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 7:11 p.m.
Carried.
a) Paul Gravelle, Acting Chief Administrative Officer re: Property Matter.
Motion No. CW070815-64
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Confidential Report No. ADM 2007-020, Doug Irwin, Clerk, re: Property Matter
(Landfill Site #11 and Hardwood Hills) be received and adopted.
2. That the road allowances described as:
a) Part Road Allowance between West half Lot 10 and West half Lot 11,
Concession 6 (Oro) (PIN 58536-0110 (Lt));
b) Part Road Allowance between East half Lot 10 and East half Lot 11,
Concession 6 (Oro) (PIN 58536-0108 (Lt));
c) Road Allowance between Lots 10 and 11, Concession 7 (Oro) (PIN 58536-
0107 (Lt}); and
d) Road Allowance between Concessions 6 & 7 (Oro) abutting Lots 10 & 11
between South and North limit of deviated road (PIN 58536-0104 (Lt));
be declared surplus to the needs of the municipality and sold to the County of
Simcoe.
3. That the County of Simcoe be responsible for all costs associated with the
conveyance of the aforementioned road allowances.
4. That the County of Simcoe be responsible for maintaining the grounds around the
headstones upon completion of the transfer.
5. That the Clerk bring forward the appropriate by-law for Council's consideration.
6. And that the County of Simcoe be advised of Council's decision.
Carried.
Page 25
Committee of the Whole Meeting -August 15, 2007
12. IN-CAMERA:
Motion No. CW070815-62
Moved by Crawford, Seconded by Agnew
Motion No. CW070815-64
amended at September 26, 2007
Council mtg. by
Motion No. C070926-5
It is recommended that we do now go In-Camera at 5:37 p.m. to discuss Property,
Personnel and Legal Matters.
Carried.
Motion No. CW070815-63
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 7:11 p.m.
Carried.
a) Paul Gravelle, Acting Chief Administrative Officer re: Property Matter.
Motion No. CW070815-64
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Confidential Report No. ADM 2007-020, Doug Irwin, Clerk, re: Property Matter
(Landfill Site #11 and Hardwood Hills) be received and adopted.
2. That the road allowances described as:
a) Part Road Allowance between West half Lot 10 and West half Lot 11,
Concession 6 (Oro) (PIN 58536-0110 (Lt));
b) Part Road Allowance between East half Lot 10 and East half Lot 11,
Concession 6 (Oro) (PIN 58536-0108 (Lt));
c) Road Allowance between Lots 10 and 11, Concession 7 (Oro) (PIN 58536-
0107 (Lt)); and
d) Road Allowance between Concessions 6 & 7 (Oro) abutting Lots 10 & 11
between South and North limit of deviated road (PIN 58536-0104 (Lt));
be declared surplus to the needs of the municipality and sold to the County of
Simcoe.
3. That the County of Simcoe be responsible for all costs associated with the
conveyance of the aforementioned road allowances.
5. That the Clerk bring forward the appropriate by-law for Council's consideration.
6. And that the County of Simcoe be advised of Council's decision.
Carried.
Page 25
Committee of the Whole Meeting -August 15, 2007
b) Paul Gravelle, Acting Chief Administrative Officer re: Personnel Matter.
Motion No. CW070815-65
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential verbal information presented by Paul
Gravelle, Acting Chief Administrative Officer and Tamara Obee, Human Resources
Officer, re: Personnel Matter (Union Negotiations) be received.
Carried.
c) Paul Gravelle, Acting Chief Administrative Officer re: Personnel Matter
Motion No. CW070815-66
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence presented by Paul Gravelle,
Acting Chief Administrative Officer and Tamara Obee, Human Resources Officer re:
Personnel Matter (CAO Competition) be received; and further that the Human
Resources Officer be authorized to proceed accordingly.
Carried.
d) Mayor H.S. Hughes re: Legal Matter.
Mayor H.S. Hughes distributed confidential correspondence dated August 2, 2007 to
members of Council.
Motion No. CW070815-67
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated August 2, 2007 and
presented by Mayor H.S. Hughes re: Legal Matter (Reliance on Professional
Expertise/Shanty Bay Public School) be received.
Carried.
Page 26
Committee of the Whole Meeting -August 75, 2007
13.ADJOURNMENT:
Motion No. CW070815-68
Moved by Evans, Seconded by Crawford
It is recommended that we do now adjourn at 7:15 p.m.
Carried.
~~ f
ayor, H.S. Hu hes~
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CI rk, J. o , 1 s Irwin
Page 27
Committee of the Whole Meeting -August 15, 2007