09 05 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 5, 2007 Q 9:05 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Paul Gravelle, Acting Chief Administrative Officer/Treasurer; Doug Irwin,
Clerk; Keith Mathieson, Director of Engineering and Environmental
Services; Scott Cowden, Director of Fire and Emergency Services; Jerry
Ball, Public Works Superintendent; Shawn Binns, Manager of Recreation
and Community Services; Bruce Hoppe, Director of Building and Planning
Services; Tamara Obee, Human Resources Officer
Also Present: Dale Covering, Brenda Glazer, John Hvozda, Stacey Patchell, Robin Dunn
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070905-1
Moved by Agnew, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
j) "Keith Sherman, Co-ordinator, Severn Sound Environmental Association, correspondence
dated September 4, 2007 re: Municipal Membership on Source Protection Committee.
k) Gayle Wood, Chief Administrative Officer, Virginia Hackson, Chair, Lake Simcoe Region
Conservation Authority, correspondence dated September 4, 2007 re: LSRCA Group -
Source Protection Committee Municipal Membership.
6. FINANCE AND ADMINISTRATION:
d) Councillor Coutanche, correspondence from Dollores Wadden dated September 3, 2007
re: Speed Limit at Entrance to Oro Hills/Horseshoe Valley Road.
e) Councillor Coutanche, re: Laurelview Landscapes.
f) Councillor Coutanche, re: Deck on Horseshoe Valley Road.
g) Deputy Mayor Hough, re: Warminster Soccer.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
d) Bruce Hoppe, Director of Building and Planning Services, correspondence dated
September 4, 2007 re: Permission to Temporarily Reside in a Trailer - G. Rankin
[confidential correspondence dated July 19, 2007 distributed under separate cover].
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW070905-2
Moved by Coutanche, Seconded by Allison
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, September 5, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Mika Jantunen, re: Permit # 244-06 - 5745 Line 3 North.
This item is rescheduled for September 12, 2007.
5. CORRESPONDENCE:
a) Frank Daulby, correspondence dated August 27, 2007 re: Canada Post Rural
Delivery.
Council unanimously agreed to allow John Hvozda to ask a question on this item.
Motion No. CW070905-3
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated August 27, 2007 from Frank
Daulby, re: Canada Post Rural Delivery be received and referred to staff for a
response under the Mayor's signature.
Carried.
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Committee of the Whole Meeting -September 5, 2007
b) Michelle Strain, correspondence dated August 29, 2007 re: Permission to Park school
bus at Ramey Memorial Park.
Motion No. CW070905-4
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated August 29, 2007 from Michelle Strain, re: Permission to
Park School Bus at Ramey Memorial Park be received.
2. That Ms. Strain's request to park her school bus at Ramey Memorial Park be denied.
3. That Ms. Strain be requested to liaise with Simcoe County District School Board to
obtain permission to park the school bus at Moonstone Elementary School.
4. And Further That Ms. Strain be advised of Council's decision immediately.
Defeated.
c) Wayne R. Wilson, CAO/Secretary Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated August 23, 2007 re: Invitation to Source Protection
Meeting.
Motion No. CW070905-5
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated August 23 and September 4, 2007
from Wayne R. Wilson, CAO/Secretary Treasurer, Nottawasaga Valley Conservation
Authority, re: Invitation to Source Protection Meeting be received.
Carried.
d) Ontario 9-1-1 Advisory Board, correspondence received August 1, 2007 re: 9-1-1
Advisory Board Seeks Assistance.
Motion No. CW070905-6
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated August 1, 2007 from Ontario 9-1-1 Advisory Board, re: 9-
1-1 Advisory Board Seeks Assistance be received;
2. That the Township of Oro-Medonte contribute $100.00 to the Ontario 9-1-1 Advisory
Board to allow it to continue to advance a safe delivery of 9-1-1 system.
3. And Further That the contribution be considered an overrun to the grant/donation
account.
Carried.
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Committee of the Whole Meeting -September 5, 2007
e) Laura S. Lee, City Clerk, City of Orillia, correspondence dated August 15, 2007
re: Joint Venture Agreement -Lake Simcoe Regional Airport.
Motion No. CW070905-7
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence dated August 15, 2007 from Laura S. Lee, City Clerk, City
of Orillia, re: Joint Venture Agreement -Lake Simcoe Regional Airport be
received.
2. That the Township of Oro-Medonte recommends to the Cities of Orillia and Barrie
that, during the review of the Joint Venture Agreement, consideration be given to
amending the term of appointments as specified in Section 3.04, and re-
appointments as specified in Section 3.06.
3. And Further That the Cities of Barrie and Orillia be notified of Council's decision.
Carried.
f) Zenon Chwaluk, President, Ukrainian National Federation of Canada, Toronto
Branch, correspondence dated August 14, 2007 re: Ukrainian Camp -Clean and
Clear Order issued May 5, 2006, Report PW 2007-04.
Motion No. CW070905-8
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated August 14, 2007 from Zenon Chwaluk, President,
Ukrainian National Federation of Canada, Toronto Branch, re: Ukrainian Camp -
Clean and Clear Order issued May 5, 2006, Report PW 2007-04 be received.
2. That Council confirms its decision of May 16, 2007, to not share in the disposal
costs and not participate in the construction or maintenance of the fence.
3. And Further That the Ukrainian National Federation of Canada be advised of
Council's decision.
Carried.
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Committee of the Whole Meeting -September 5, 2007
g) Slawko Borys, President, Sokil Property Owners Association, correspondence
dated received August 28, 2007 re: Sokil Property Owners Association concerns.
Motion No. CW070905-9
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence received August 28, 2007 from Slawko
Borys, President, Sokil Property Owners Association, re: Sokil Property Owners
Association concerns be received and referred to staff for a report.
Carried.
h) Len Leach, President, Lake Simcoe Regional Airport Commission,
correspondence dated August 20, 2007 re: Hydro One Helicopter Services -
Occupancy Date.
Motion No. CW070905-10 (Amendment
Moved by Allison, Seconded by Hough
It is recommended that the motion with respect to the correspondence dated August
20, 2007 from Len Leach, President, Lake Simcoe Regional Airport Commission, re:
Hydro One Helicopter Services -Occupancy Date be amended to include that staff
prepare a report to Council outlining the rationale with respect to occupancy of the
facility currently under construction.
Carried.
Motion No. CW070905-11
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated August 20, 2007 from Len Leach, President, Lake
Simcoe Regional Airport Commission, re: Hydro One Helicopter Services -
Occupancy Date be received.
2. And Further That the Lake Simcoe Regional Airport Commission be advised that
the Township of Oro-Medonte cannot support occupancy of the facility currently
under construction until such time as all the health and safety requirements are
complete and operational.
3. And that staff prepare a report to Council outlining the rationale with respect to
occupancy of the facility currently under construction.
Carried As Amended.
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Committee of the Whole Meeting -September 5, 2007
Leslie Saila, correspondence dated August 30, 2007 re: Building Permits and
Fines.
Motion No. CW070905-12
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated August 30, 2007 from Leslie Saila,
re: Building Permits and Fines be received; that the $500.00 surcharge be waived;
and further that Ms. Saila be advised of Council's decision.
Carried.
j) Keith Sherman, Co-ordinator, Severn Sound Environmental Association,
correspondence dated September 4, 2007 re: Municipal Membership on Source
Protection Committee.
Motion No. CW070905-13
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated September 4, 2007 from Keith
Sherman, Co-ordinator, Severn Sound Environmental Association, re: Municipal
Membership on Source Protection Committee be received.
Carried.
k) Gayle Wood, Chief Administrative Officer, Virginia Hackson, Chair, Lake Simcoe
Region Conservation Authority, correspondence dated September 4, 2007 re:
LSRCA Group -Source Protection Committee Municipal Membership.
Motion No. CW070905-14
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated September 4, 2007 from Gayle
Wood, Chief Administrative Officer and Virginia Hackson, Chair, Lake Simcoe
Region Conservation Authority, re: LSRCA Group -Source Protection Committee
Municipal Membership be received.
Carried.
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Committee of the Whole Meeting -September 5, 2007
6. FINANCE AND ADMINISTRATION:
a) Councillor Evans, re: Culvert -Line 10 South below Ridge Road.
Motion No. CW070905-15
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Councillor Evans, re:
Culvert -Line 10 South below Ridge Road be received.
Carried.
b) Deputy Mayor Hough, re: Electronic Equipment Recycling.
Motion No. CW070905-16
Moved by Evans, Seconded by Crawford
It is recommended that the verbal information presented by Deputy Mayor Hough, re:
Electronic Equipment Recycling be received.
Carried.
c) Report No. TR 2007-18, Paul Gravelle, Treasurer, re: Accounting Tangible
Capital Assets.
Motion No. CW070905-17
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. TR 2007-18, Paul Gravelle, Treasurer, re: Accounting Tangible
Capital Assets be received and adopted.
2. And Further that the capitalization of the municipality's assets be in accordance
with the policies recommended within Report No. TR 2007-18.
Carried.
Page 7
Committee of the Whole Meeting- September 5, 2007
d) Councillor Coutanche, correspondence from Dollores Wadden dated September 3,
2007 re: Speed Limit at Entrance to Oro Hills/Horseshoe Valley Road.
Motion No. CW070905-18
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence presented by Councillor Coutanche from Dollores Wadden
dated September 3, 2007, re: Speed Limit at Entrance to Oro Hills/Horseshoe Valley
Road be received.
2. That Dollores Wadden's correspondence be forwarded to the County of Simcoe for
their review.
3. And Further That Ms. Wadden be requested to forward future correspondence with
respect to speed limit and signage on Horseshoe Valley Road (County Road 22)
directly to the County of Simcoe.
Carried.
e) Councillor Coutanche, re: Laurelview Landscapes.
Correspondence dated September 4, 3007 was distributed to members of Council and
staff.
Motion No. CW070905-19
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated September 4, 2007 from Councillor
Coutanche re: Laurelview landscapes be received and referred to staff for a report.
Carried.
f) Councillor Coutanche, re: Deck on Horseshoe Valley Road.
Correspondence dated August 23, 3007 was distributed to members of Council and staff.
Motion No. CW070905-20
Moved by Coutanche, Seconded by Evans
It is recommended that the correspondence presented by Councillor Coutanche and
dated August 23, 2007 from Bruce Murray re: Desk on Horseshoe Valley Road be
received, that the $500.00 surcharge be waived and that Mr. Murray be advised of
Council's decision.
Carried.
Page 8
Committee of the Whole Meeting -September 5, 2007
g) Deputy Mayor Hough, re: Warminster Soccer.
Discussion.
7. PUBLIC WORKS:
Council unanimously agreed to allow John Hvozda to make a comment on this item.
a) Jerry Ball, Public Works Superintendent, re: Verbal Update On Canada Post
Rural Delivery.
Motion No. CW070905-21
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Jerry Ball, Public Works
Superintendent, re: Update on Canada Post Rural Delivery be received.
Carried.
b) Report No. PW 2007-14, Jerry Ball, Public Works Superintendent, re: Divestiture
of Small Harbour Facilities at Hawkestone and Carthew Bay.
Motion No. CW070905-22
Moved by Agnew, Seconded by Evans
It is recommended that
1. Report No. PW 2007-14, Jerry Ball, Public Works Superintendent, re: Divestiture
of Small Craft Harbour Facilities at Hawkestone and Carthew Bay be received
and adopted.
2. That the Township of Oro-Medonte accepts the offer from Fisheries and Oceans
Small Craft Harbours to assume ownership of the Hawkestone and Carthew Bay
Wharf facilities upon completion of all necessary upgrades.
3. And Further That the Mayor and Clerk be authorized to execute all documents
necessary to complete the transfer.
Carried.
Page 9
Committee of the Whole Meeting -September 5, 2007
c) Report No. PW 2007-15, Jerry Ball, Public Works Superintendent, re: Additional
Road Paving Projects.
Motion No. CW070905-23
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. PW 2007-15, Jerry Ball, Public Works Superintendent, re: Additional
Road Paving Projects be received and adopted.
2. That Council proceed with the following projects to be financed from the budget
surplus:
• Robinson Street,
• Line 3 South, south of Ridge Road,
• Range Road, North and South,
• Church Street in Shanty Bay,
• Line 8 South, south of Lakeshore Road,
• Palm Beach Road,
• Line 9 South, south of Ridge Road,
• Line 4 North, north of County Road 19.
3. And Further That the Treasurer is hereby authorized to secure debt financing in
the amount of $500,000.00 to finance the aforementioned projects.
Carried:
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2007-28, Keith Mathieson, Director of Engineering and
Environmental Services, re: Greg and Shawna Oldfield -Request to Connect to
Existing Horseshoe Valley Zone II Water System - 3099 Line 4 North.
Motion No. CW070905-24
Moved by Crawford, Seconded by Agnew
t is recommended that
1. Report No. EES 2007-28, Keith Mathieson, Director of Engineering and
Environmental Services, re: Greg and Shawna Oldfield -Request to Connect to
Existing Horseshoe Valley Zone II Water System - 3099 Line 4 North be
received and adopted.
2. That the Township of Oro-Medonte enter into a Water Service Connection
Agreement with Greg and Shawna Oldfield for 3099 Line 4 North, Part of Lot 3,
Concession 5, Part 1, 51 R-15729.
3. That the Clerk prepare a by-law for Council's consideration.
4. And Further That Mr. and Mrs. Oldfield be notified of Council's decision.
Carried.
Page 10
Committee of the Whole Meeting-September 5, 2007
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Committee of Adjustment, minutes of August 16, 2007 meeting.
Motion No. CW070905-25
Moved by Coutanche, Seconded by Allison
It is recommended that the draft minutes of the Committee of Adjustment meeting held on
August 16, 2007 be received.
Carried.
b) Report No. BP 2007-033, Bruce Hoppe, Director of Building and Planning Services, re:
Zoning By-law Amendment for Lester & Rosetta Parry, Part W '/z Lot 8, Concession 3
(Oro), Part 1, Plan 51 R-16380, 2105 Line 2 North.
Motion No. CW070905-26
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. BP 2007-33, Bruce Hoppe, Director of Building and Planning Services re:
Zoning By-law Amendment for Lester & Rosetta Parry Part W Yz Lot 8, Concession 3
(Oro), Township of Oro-Medonte, Part 1, Plan 51 R-16380, 2105 Line 2 North be
received.
2. And Further That Zoning By-law Amendment Application 2007-ZBA-05, Concession 3,
Part of the W '/z Lot 8 (Oro), Township of Oro-Medonte, 2105 Line 2 North, proceed to a
Statutory Public Meeting in accordance with the provisions of the Planning Act.
Carried.
c) Report No. BP 2007-034, Bruce Hoppe, Director of Building and Planning Services, re:
Zoning By-Law Amendment for Elizabeth May, East Part Lot 15, West Part Lot 16,
Concession 9 (Oro), 696 15/16 Sideroad.
Motion No. CW070905-27
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. BP 2007-34, Bruce Hoppe, Director of Building and Planning Services re:
Zoning By-law Amendment for Elizabeth May, East Part Lot 15, West Part Lot 16,
Concession 9 (Oro), Township of Oro-Medonte, 696 15/16 Sideroad be received.
2. And Further That Zoning By-law Amendment Application 2007-ZBA-04, Concession 9,
East Part of Lot 15, West Part of Lot 16 (Oro), Township of Oro-Medonte, 69615/16
Sideroad, proceed to a Statutory Public Meeting in accordance with the provisions of the
Planning Act.
Carried.
Page 11
Committee of the Whole Meeting -September 5, 2007
Motion No. CW070905-28
Moved by Agnew, Seconded by Crawford
It is recommended that we do now go In-Camera at 11:09 a.m. to discuss Personnel
and Property Matters.
Carried.
Motion No. CW070905-29
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 11:42 a.m.
Carried.
Please refer to Items 12b) and 12c).
d) Bruce Hoppe, Director of Building and Planning Services, correspondence dated
September 4, 2007 re: Permission to Temporarily Reside in a Trailer - G. Rankin
[confidential correspondence dated July 19, 2007 distributed under separate
cover].
Motion No. CW070905-30
Moved by Agnew, Seconded by Evans
It is recommended that
1. The memorandum correspondence dated September 4, 2007 and confidential
correspondence dated July 19, 2007 presented by Bruce Hoppe, Director of
Building and Planning Services, re: Permission to Temporarily Reside in a Trailer
- G. Rankin be received.
2. That Council waive the $5,000.00 deposit amount to temporarily reside in two
trailers for a twelve month period, at 3750 Line 10 North, while the new dwelling is
being constructed.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And Further That the applicant be advised of Council's decision.
Carried.
10.EMERGENCY SERVICES:
None.
Page 72
Committee of the Whole Meeting -September 5, 2007
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2007-17, Shawn Binns, Manager of Recreation and Community
Services re: Playground Development in Harbourwood Park. [deferred from
August 15, 2007 meeting].
Motion No. CW070905-31
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. RC 2007-17, Shawn Binns, Manager of Recreation and Community
Services re: Playground Development in Harbourwood Park be received and
adopted.
2. That staff be authorized to proceed with the development of a playground in
Harbourwood Park.
3. That staff be authorized to purchase playground equipment for Harbounvood
Park from Belair Recreational Products at cost of $12,991.27 inclusively.
4. And Further That the companies who submitted proposals be notified of Council's
decision.
Defeated.
Motion No. CW070905-32
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The memorandum correspondence from Shawn Binns, Manager of Recreation
and Community Services re: Report RC 2007-17 be received.
2. That an expenditure of up to ten thousand dollars ($10,000) be approved for
forest management in the northwest section of Shelswell Park and financed
through the development charges reserve fund.
3. And Further that staff be authorized to proceed with the installation of playground
equipment in the northwest section of Shelswell Park.
Carried.
12. IN-CAMERA:
Motion No. CW070905-33
Moved by Agnew, Seconded by Crawford
It is recommended that we do now go In-Camera at 11:51 a.m. to discuss Personnel
and Property Matters.
Carried.
Page 13
Committee of the Whole Meeting -September 5, 2007
Motion No. CW070905-34
Moved by Allison, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 12:14 p.m.
Carried.
a) Paul Gravelle, Acting CAO, re: Personnel Matter.
Motion No. CW070905-35
Moved by Evans, Seconded by Crawford
It is recommended that the confidential memorandum dated August 31, 2007 and
confidential correspondence presented by Doug Irvin, Clerk, re: Personnel Matter
(OMEGA Applications) be received.
Carried.
b) Paul Gravelle, Acting CAO, re: Personnel Matter
Motion No. CW070905-36
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence presented by Paul Gravelle,
Acting Chief Administrative Officer and Tamara Obee, Human Resources Officer re:
Personnel Matter (CAO Competition) be received; and further that the Clerk bring
forward the appropriate by-law to appoint Robin Dunn as Chief Administrative Officer
for the Township of Oro-Medonte effective October 29, 2007.
Carried.
c) Paul Gravelle, Acting CAO, re: Personnel Matter
Motion No. CW070905-37
Moved by Agnew, Seconded by Crawford
It is recommended that the confidential verbal information presented by Paul
Gravelle, Acting Chief Administrative Officer and Tamara Obee, Human Resources
Officer, re: Personnel Matter (Fire) be received and that the Acting CAO proceed
accordingly.
Carried.
Page 14
Committee of the Whole Meeting- September 5, 2007
d) Paul Gravelle, Acting CAO, re: Property Matter.
Motion No. CW070905-38
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Confidential Report No. ADM 2007-022, Doug Irvin, Clerk, re: Property Matter
(Landfill Site #11 and Hardwood Hills) be received and adopted.
2. That the road allowances described as:
a) Part Road Allowance between West half Lot 10 and West half Lot 11,
Concession 6 (Oro) (PIN 58536-0110 (Lt));
b) Part Road Allowance between East half Lot 10 and East half Lot 11,
Concession 6 (Oro) (PIN 58536-0108 (Lt));
c) Road Allowance between Lots 10 and 11, Concession 7 (Oro) (PIN 58536-
0107 (Lt)); and
d) Road Allowance between Concessions 6 & 7 (Oro) abutting Lots 10 & 11
between South and North limit of deviated road (PIN 58536-0104 (Lt));
be permanently closed.
3. That the Clerk bring forward the appropriate by-law for Council's consideration.
4. And that the County of Simcoe be advised of Council's decision.
Carried.
e) Paul Gravelle, Acting CAO, re: Property Matter.
Motion No. CW070905-39
Moved by Evans, Seconded by Agnew
It is recommended that the confidential correspondence dated August 15 and 16,
2007 and presented by Doug Irvin, Clerk, re: Property Matter (12 Brook Street) be
received; and further that the applicant be advised that the Township of Oro-Medonte
is unable to consider the proposal until such time as the property has received
consentfora severance.
Carried.
Page 15
Committee of the Whole Meeting -September 5, 2007
13.ADJOURNMENT:
Motion No. CW070905-40
Moved by Coutanche, Seconded by Allison
It is recommended that we do now adjourn at 12:16 p.m.
Carried.
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Mayor, H.S. Hugtlies C,#'erk, J. Dou~s Irwin
Page 76
Committee of the whole Meeting -September 5, 2007