2007-090 To Authorize the Execution of a Recreation Facility Advertising Partnership Letter of Understanding Between The Township of Oro-Medonte and The Oro-Medonte Chamber of CommerceTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2007-090
Being A By-Law To Authorize the Execution Of A Recreation Facility
Advertising Partnership Letter of Understanding Between
The Township Of Oro-Medonte
And
The Oro-Medonte Chamber of Commerce
WHEREAS the Municipal Act, 2001,S.O.2001, c.25, Section 224, as amended, states
that it is the role of Council to ensure that administrative practices and procedures are in
place to implement the decisions of Council;
AND WHEREAS the Council of The Corporation of the Township of Oro-Medonte
deems it desirable to enter into a Letter of Understanding with the Orb-Medonte
Chamber of Commerce for a recreation facility advertising partnership for a period of
one year.
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
THAT the Mayor and Clerk be authorized to execute the Letter of Understanding
attached hereto as Schedule "A" and forming part of this By-law.
2. THAT this by-law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 15T" DAY OF AUGUST, 2007.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 15T" DAY OF
AUGUST, 2007.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
r
Schedule "A" to By-Law No. 2007-090
Recreation Facility Advertising Partnership
Letter of Understanding
BETWEEN
The Corporation of the Township of Oro-Medonte Parks and Recreation
Department ("The Township")
And
Oro-Medonte Chamber of Commerce ("The Chamber")
This letter of understanding will confirm the partnership between The Corporation of the
Township of Oro-Medonte, Parks and Recreation Department ("The Township") and the Oro-
Medonte Chamber of Commerce ("The Chamber") in the provision of a Recreation Facility
Advertising program.
The partnership between the Township and The Chamber will be mutually beneficial by
providing additional revenues to both organizations while increasing benefits to Chamber
Members and promoting businesses within the Township of Oro-Medonte.
It is understood that:
General:
Season -Means the ice season generally from the second week in September through the second
week in April subject to slight change annually.
The Township ofOro-Medonte will:
1. Assume responsibility for the installation and removal of advertisements
2. Approve all content of signs to be advertised within Recreation facilities.
3. Ensure all advertisements are installed within a timely manner and before the start of the
season.
4. Determine which facilities are suitable for advertising and determine locations within
facilities.
5. Receive all revenues generated through this advertising partnership, and provide receipts
to chamber.
6. Pay the Chamber a commission of foray percent (40%) of gross season revenues payable
May 1 annually.
7. Review this partnership annually as pan of the budget deliberations
8. Provide a 10% discount for Oro-Medonte Chamber of Commerce Members
9. Determine the rates for the advertising in consultation with the Chamber
0. Provide the Chamber with a (I) free advertising space to be supplied by the Chamber
The Chamber of Commerce will:
1. Develop and execute a marketing package for the available Township facilities
2. Administer the sale of advertising, collection of accounts, and administration of the
advertising program.
3. Forward all payments and copies of contracts [o the Township.
4. Provide advertisers with a choice of signage packages from within the Chamber
Membership. These will be options only. The production of the signs is the sole
responsibility of the advertiser
This agreement may be terminated at any time by mutual consent or notice in writing by either
party providing sixty (60) days notice.
/~ '
Carol Benedetti
Administrative Coordinator
Oro-Medonte Chamber of Commerce
Rick Dory ~ j~
President k(f
Oro-Medonte a er of Commerce
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Harry S. Hughes
Mayor
Township of Oro-Medonte
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2007\2008 Advertising Package
Arena Walls
West WaII opposite bleachers (premium visibility) 8'w x 4'h panel...$450.00/yr
Banner style display; 16 spaces available
East Wall behind bleachers 8'w x 4'h panel...$250.00/yr
Core Plast Vinyl signs; 14 spaces available
North Wall by scoreboard
Core Plast Vinyl signs; 4 spaces available; i horizontal 11'w x 2'h; 3 vertical
4'w x 8'h panels .......................................................................................$300.00(yr
Ice Resurfacer
Top Panel left side
4.5' w x 20" h panel...$300.00/yr
*Prices are based per annum for the duration of season (second week in September -Second
Week in April)
SAVIN65$$$$$$$$$$$
*10% Discount for Oro-Medonte Chamber of Commerce Members
*Additional 10% Discount for 3 year contracts
*Puchase one space and receive a second space of equal or lesser value for half
price.
* The production and design of each ad is the responsibility of the advertiser. If you would like
information on Chamber Member Businesses who can produce your ad please contact the Oro-
Medonte Chamber of Commerce @487-7337
Oro Medonte Community Arena Advertising Agreement
*The terms of the agreement are per season (second week of September -second week of
April) and are based on a one year or three year contract.
*All payments are to be made to the Township of Oro-Medonte upon confirmation of the
Agreement.
*The design and cost of the signs are the sole responsibility of the advertiser; materials and
content subject to the approval of the Township of Oro-Medonte
*The installation and removal of the signs is the responsibility of the Township of Oro-
Medonte. The Township reserves the right to remove any sign that does not comply with the
terms of this agreement.
*When the agreement expires, the advertiser has the first right to renew the space for another
term.
Advertising Selections
Location Annual Cost per season Discounts Cost
Wallboards
West Wall
East Wall
North Wall
$450.00
$250.00
$300.00
Ice Resurfacer
Top Left Panel $300.00
6% GST
Total Cost
*Please Make all Cheques Payable to the Township of Oro-Medonte
M
Business Name
Mailing
Contact Person
Phone #
Advertiser's Signature
Date
Chamber of Commerce Signature