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06 26 2007 Rec Tech MinutesNTE MOTION# ~ E AUG 1 5 2007 MEETING: COUNCIL.: C. OF W.'~ Thursday, June 26th, 2007 @ 7:00 p.m. Administration Centre Present: Councillor John Crawford, Mayor Harry Hughes, Councillor Mel Coutanche, Ted Duncan, Carolyn Tripp, Mac Shielis, Bob Gregory Regrets: Reta Regelink Staff Present: Shawn Binns, Manager of Recreation & Community Services Chair: Councillor John Crawford called the meeting to order at 7:10 p.m. 1. Adoption of Agenda RTS070625-01: Moved by Carolyn Tripp, Seconded by Bob Gregory tt is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group meeting of Thursday, June 26th, 2007 be adopted. Bob Gregory requested that the Funding Formula be added fo the agenda. 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Minutes: RTS070626-02: Moved by Ted Duncan, Seconded by Carolyn Tripp Carried 1f is recommended that the Minutes of the Oro-Medonte Recreation Technical Support Group meeting of Tuesday, June 14"', 2007 be adopted as amended. Mac Shielts pointed out that as Refa Regelink was not present at the meeting, she could not have seconded resolution RT070614-05 Carried 4. Deputations: None. 5. Items for ConsiderationfDiscussion: ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MINUTES ~ ,~ None 6. Correspondence: !t ~ ~ _ ~1 None. 7. Unfinished Business: (a) SCDSB Joint Use Agreement Shawn informed that the agreement has now been signed by the Simcoe County District School Board and we are awaiting our copy. RTS070626-03: Moved by Bob Gregory, Seconded by Carolyn Tripp It is recommended that the report on the Joint Use Agreement with the Simcoe County District School Board given by Shawn Binns, Manager of Recreation & Community Services be received. Carried 8. OtherlNew Business (Information or request for future information): {a) tiarbourwoodlShelswell Park Shawn informed that the community has requested a multi use pad and a playground. The Community Committee initiated a public meeting and invited residents to hear of the plans, approximately 20 people were in attendance. There were some residents in favour and some opposed. The multi-purpose pad received more positive, comments. Concerns around the playground were in regards to the location. Following the meeting the Township sent letters out to all property owners between the 5'" and 7`" line below Ridge Road requesting their input on the proposed development of amulti-purpose pad in the north section of Shelswell Park and the proposed playground at the entrance to Harbounvood Park. There was a question of where the playground equipment was to be located. The residents have indicated that they have contacts for the supplies (in kind donations) for the multi use pad. A summary of feedback and concerns from residents was reviewed. The playground equipment could be purchased for under $5,000 and the cost of the sand would be $1,000.00. Requests for the supply of playground equipment proposals were sent out, but no one could come close to Belair. The installation will be done by volunteers who will be supervised by a Belair employee. RTS070626-04 Moved by Carolyn Tripp, Seconded by Bob Gregory It is recommended that the verbal report given by Shawn Binns on the written feedback from residents regarding the development of a multi purpose pad in the north parcel of Shelswel! Park and the development of playground equipment in the Narbounvood Park be received. Carried RTS070626-05 Motion by Bob Gregory, Seconded by Mac Shielts It is recommended that the Recreation Technical Support Group recommends Council give favorable consideration fo the development of a multi purpose pad in the north parcel of Shelswell Park and the development of playground equipment in Harbourwood Park within the approved budget and in accordance with the Township policy. Carried. ~~~' -`~ (b) Arbourwood Park Shawn informed that correspondence was sent out to all Arbourwood residents requesting input on the proposed development of a playground in Arbounvood Park (Block 101). Feedback was reviewed and discussed. RTS070626-06 Motion by Bob Gregory, Seconded by Carolyn Tripp It is recommended chat the verbal report given try Shawn Binns on the written feedback from residents regarding the development of playground equipment at the Arbourwood Park be received. Carried RTS070626-07 Motion by Mac Shiells, Seconded by Ted Duncan It is recommended that the Recreation Technical Support Group recommends Council gives favorable consideration to the development of playground equipment in the Arbounvood Park (Basswood Circle Block t 01) within the approved budget and in accordance with Township policy. Carried {c) Ramey Park (in Moonstone) Shawn indicated that the residents have already raised $20,000.00 of their 50% contribution towards a multi purpose pad which will be part ofi the development of Ramey Park. He also informed that we would be taking advantage of the better pricing from Belair. Because of the vandalism in the area, we will be using 5: poles instead of 3". In the overall design of the park, space has been left vacant for the washrooms and septic. A letter was sent to residents whose property abuts the park and Shawn has received positive feedback. RTS070626-08 Motion by Ted Duncan, Seconded by Mac Shiells It is recommended that the verbal report given by Shawn Binns on the written feedback from residents regarding the development of playground equipment in the Ramey Park be received. Carried. RTS070626-09 Motion by Ted Duncan, Seconded by Mac Shiells !t is recommended that the Recreation Technical Support Group recommends Council give favorable consideration to the development of playground equipment in the Ramey Park within the approved budget and in accordance with Township policy. Carried. (d) Sweetwater Park Shawn passed out a copy of his June 13`" report. He gave a short background of the parks development to date. Based on available funds, the entire project has to be scaled back. The building has been scaled down to 1075 square feet and will include mechanical/electrical room, storage room with exterior door and washroom change areas. The building can be expanded in the future if ~ ' warranted. Due to our agreement with the partners, we need to move quickly on his project and submit to tender. Question raised around cost to include piping for refrigeration. RTS070626-10 Motion by Mac Shiells, Seconded by Ted Duncan It is recommended that the verbal report given by Shawn Binns on the conceptual design of Sweetwater Park be received. And further that the Recreation Technical Support group recommend that Council give favorable consideration to accepting the draft conceptual design. Carried. (e) Funding Formula Bob Gregory gave the background of the community halls and the volunteers that raise the funds used to maintain them. Many of the halls have been upgraded within the last 12 years or so. Hawkestone has raised at least $100,000.00 over the last 15 years. He asked the Group if they were the correct body to study where the halls fall within the community. Shawn indicated that there is merit in looking at the big picture. Perhaps this Group can devote one meeting to looking at the policy concerning the running of the halls i.e. operating formula. Shawn will ask each Hall Board to create a short synopsis on their hall challenges and successes. RTS070626-11 Motion by Mac Shiells, Seconded by Ted Duncan It is recommended chat the verbal information presented by Bob Gregory be received and the Nall Boards forward information regarding successes, challenges and usage statistics to be reviewed by the Recreation Technical Support Group. Carried. 9. Adjournment: RTS070626-12 Motion by Ted Duncan, Seconded by Carolyn Tripp It is recommended that we do now adjourn at 9:30 p.m. Carried. The next meeting will be held on Thursday, September 6"' at 7:00 pm in the Robinson Room of the Administration Centre.