Loading...
07 18 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE ~ REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES ` Wednesday, July 18, 2007 @ 9:11 a.m. Council Chambers Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Paul Gravelle, Acting Chief Administrative Officer /Treasurer; Doug Irwin, Clerk; Keith Mathieson, Director of Engineering and Environmental Services; Bruce Hoppe, Director of Building and Planning Services; Scott Cowden, Director of Fire and Emergency Services; Shawn Binns, Manager of Recreation and Community Services; Tamara Obee, Human Resources Officer; Nick McDonald, Meridian Planning Consultants Ltd. Also Present: Elaine Bigelow, Mary Jane Sarjeant, Vicki Hand, Stan Glazer, Brenda Glazer, Barbara Foster, Carolyn Swan, Judy Smith, Alan Hodgkinson, Jim Swan, Karen Robinson, Jim Robinson, Catherine Nixon, David Smith, Cam Taylor, Peter Jobe, Diane Popiuk, Bruce Stanton MP, Bob O'Hara, Glenda Hodgkinson, Mary Percival Maxwell, James Maxwell, Tim Crooks, Stacey Patchell Mayor H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW070718-1 Moved by Allison, Seconded by Coutanche It is recommended that the following items be added to the agenda for consideration: 5. CORRESPONDENCE: e) Correspondence received re: 2243 Ridge Road West, Ron McGowan, Committee of Adjustment Application No. 2007-B-17. 25) Kathleen Wiles dated July 10, 2007, 26) Brian Wiles dated July 10, 2007. q) Gerry Churchill, correspondence dated July 12, 2007 re: Request to Purchase Unused Road Allowance and Part 2, Plan 51 R-1522. 6. FINANCE AND ADMINISTRATION: k) Councillor Evans, re: Promenade. 12. IN-CAMERA: g) Paul Gravelle, Acting GAO, re: Legal Matter. Carried. 2. ADOPTION OF THE AGENDA Motion No. CW070718-2 Moved by Crawford, Seconded by Agnew It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, June 20, 2007 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL. NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: a) Bruce Stanton, MP, Simcoe North, re: Federal Budget Update. Correspondence dated July 18, 2007 was distributed to members of Council. Motion No. CW070718-3 Moved by Coutanche, Seconded by Allison It is recommended that the verbal information presented by Bruce Stanton, MP, Simcoe North, re: Federal Budget Update be received. Carried. b) Peter Jobe, Office of the Fire Marshal, re: Certificate of Compliance. Peter Jobe, Office of the Fire Marshal, presented to Mayor H.S. Hughes and Scott Cowden, Director of Fire and Emergency Services a Certificate of Compliance confirming the Township of Oro-Medonte's compliance with the public education and fire prevention requirements of the Fire Protection and Prevention Act, 1997. c) Catherine Nixon, re: Committee of Adjustment Application No. 2007-B-17, Ron McGowan. Motion No. CW070718-4 Moved by Agnew, Seconded by Crawford It is recommended that the correspondence dated June 29, 2007 and verbal information presented by Catherine Nixon, re: Committee of Adjustment Application No. 2007-B-17, Ron McGowan, be received. Carried. Page 2 Committee of the Whole Meeting -July 18, 2007 5. CORRESPONDENCE: ,# a) Barrie Public Library, minutes of March 22, April 26, and May 17, 2007 meetings. Motion No. CW070718-5 Moved by Allison, Seconded by Coutanche It is recommended that the minutes of the Barrie Public Library meetings held on March 22, April 26, and May 17, 2007 be received. Carried. b) Orillia Public Library, minutes of May 23, 2007 meeting. Motion No. CW070718-6 Moved by Evans, Seconded by Crawford It is recommended that the minutes of the Orillia Public Library meeting held on May 23, 2007 be received. Carried. c) Ontario's Lake Country, minutes of June 6 and June 20, 2007 meetings. Motion No. CW070718-7 Moved by Coutanche, Seconded by Allison It is recommended that the minutes of the Ontario's Lake Country meetings held on June 6 and June 20, 2007 be received. Carried. d) Lake Simcoe Regional Airport, minutes of May 17, 2007 meeting. Motion No. CW070718-8 Moved by Crawford, Seconded by Agnew It is recommended that the minutes of the Lake Simcoe Regional Airport meeting held on May 17, 2007 be received. Carried. Page 3 Committee of the Whole Meeting-July 18, 2007 e) Correspondence received re: 2243 Ridge Road West, Ron McGowan, Committee of Adjustment Application No. 2007-B-17. 1) Catherine Nixon dated June 26, 2007. 2) Stanley and Brenda Glazer dates June 27, 2007. 3) Mitchell and Lynnette Eisen dated July 1, 2007. 4) Eleanor Brown dated July 3, 2007. 5) Suzanne Robillard and Peter Lambrey dated June 27, 2007. 6) J. E. Bigelow dated June 30, 2007. 7) Lindsay Morgan dated July 2, 2007. 8) D. Bainbridge dated received July 4, 2007. 9) Leslie and Bryn Pressnail dated June 30, 2007. 10) Paul and Judy Thompson dated received July 4, 2007. 11) Miriam Oben dated June 27, 2007. 12) Angelo locca dated July 2, 2007. 13) Paul and Victoria Hand dated June 30, 2007. 14) W. Ross Reucassel dated received July 6, 2007. 15) James D. Maxwell and Mary Percival Maxwell dated July 8, 2007. 16) Robert H. O'Hara dated July 8, 2007. 17) Keltie MacKichan dated received July 9, 2007. 18) Sue Benjatield dated received July 10, 2007. 19) Sophie Protopapas dated July 5, 2007. 20) B. Lipson dated July 9, 2007. 21) Deborah Woods dated July 10, 2007. 22) Judy and Fred Smith dated July 3, 2007. 23) Susan Woods and Fred Beck dated received July 12, 2007. 24) David H. Crook dated July 10, 2007. 25) Kathleen Wiles dated July 10, 2007, 26) Brian Wiles dated July 10, 2007. Motion No. CW070718-9 Moved by Agnew, Seconded by Crawford It is recommended that the correspondence received re: 2243 Ridge Road West, Ron McGowan, Committee of Adjustment Application No. 2007-B-17 from: 1) Catherine Nixon dated June 26, 2007, 2) Stanley and Brenda Glazer dates June 27, 2007, 3) Mitchell and Lynnette Eisen dated July 1, 2007, 4) Eleanor Brown dated July 3, 2007, 5) Suzanne Robillard and Peter Lambrey dated June 27, 2007, 6) J. E. Bigelow dated June 30, 2007, 7) Lindsay Morgan dated July 2, 2007, 8) D. Bainbridge dated received July 4, 2007, 9) Leslie and Bryn Pressnail dated June 30, 2007, Page 4 Committee of the Whole Meeting-July 18, 2007 Motion No. CW070718-9 (Cont'd) 10) Paul and Judy Thompson dated received July 4, 2007, 11) Miriam Oben dated June 27, 2007, 12) Angelo locca dated July 2, 2007, 13) Paul and Victoria Hand dated June 30, 2007, 14) W. Ross Reucassel dated received July 6, 2007, 15) James D. Maxwell and Mary Percival Maxwell dated July 8, 2007, 16) Robert H. O'Hara dated July 8, 2007, 17) Keltie MacKichan dated received July 9, 2007, 18) Sue Benjafield dated received July 10, 2007, 19) Sophie Protopapas dated July 5, 2007, 20) B. Lipson dated July 9, 2007, 21) Deborah Woods dated July 10, 2007, 22) Judy and Fred Smith dated July 3, 2007, 23) Susan Woods and Fred Beck dated received July 12, 2007, 24) David H. Crook dated July 10, 2007, 25) Kathleen Wiles dated July 10, 2007, 26) Brian Wiles dated July 10, 2007. be received and provided to the Committee of Adjustment for consideration with Committee of Adjustment Application No. 2007-B-17. Carried. f) Michael and Janet Coley, correspondence dated July 2, 2007, re: Off Road Vehicles, Blueberry Marsh Road. Motion No. CW070718-10 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated July 2, 2007 from Michael and Janet Coley, re: Off Road Vehicles, Blueberry Marsh Road be received and that the Public Works Superintendent liaise with the applicant to discuss their concerns and further that the Public Works Superintendent report back to Council. Carried. Page 5 Committee of the Whole Meeting -July 18, 2007 g) WiII and Nicola Wonta re: Road Allowance Line 2 North. Motion No. CW070718-11 Moved by Coutanche, Seconded by Allison It is recommended that the correspondence dated July 6, 2007 from WiII and Nicola Wonta re: Road Allowance Line 2 North be received. Carried. h) Carol O. Trainor, ClerkJDeputy Treasurer, Township of Essa, correspondence dated June 21, 2007 re: Lake Simcoe Regional Airport, Promotion and Capital Development. Motion No. CW070718-12 Moved by Agnew, Seconded by Evans It is recommended that the correspondence dated June 21, 2007 from Carol O. Trainor, Clerk/Deputy Treasurer, Township of Essa, re: Lake Simcoe Regional Airport, Promotion and Capital Development be received. Carried. i) Heather Babcock, Clerk, Town of Midland, correspondence dated June 27, 2007 re: Lake Simcoe Regional Airport, Promotion and Capital Development. Motion No. CW070718-13 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated June 27, 2007 from Heather Babcock, Clerk, Town of Midland, re: Lake Simcoe Regional Airport, Promotion and Capital Development be received. Carried. Page 6 Committee of the Whole Meeting -July 18, 2007 j) Wayne Wilson, CAO/Secretary Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated June 25, 2007 re: 2006-2007 NVCA Program Services Summary. Motion No. CW070718-14 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated June 25, 2007 from Wayne Wilson, CAO/Secretary Treasurer, Nottawasaga Valley Conservation Authority, re: 2006-2007 NVCA Program Services Summary be received. Carried. k) Frieda Baldwin, President, Huronia Trails and Greenways, correspondence dated June 25, 2007 re: Trail Guidebook Project for Simcoe County Municipalities. Motion No. CW070718-15 Moved by Coutanche, Seconded by Allison It is recommended that the correspondence dated June 25, 2007 from Frieda Baldwin, President, Huronia Trails and Greenways, re: Trail Guidebook Project for Simcoe County Municipalities be received. Carried. I) Jim Purnell, correspondence dated June 19, 2007 re: Sugar Bush Park. Motion No. CW070718-16 Moved by Crawford, Seconded by Agnew It is recommended that the correspondence dated June 19, 2007 from Jim Purnell, re: Sugar Bush Park be received and referred to staff for a response under the Mayor's signature. Carried. Page 7 Committee of the Whole Meeting -July 18, 2007 m) Barbara Adamson, correspondence dated July 5, 2007 re: Ripping of Brush Along Township Roads. Motion No. CW070718-17 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated July 5, 2007 from Barbara Adamson, re: Ripping of Brush Along Township Roads be received. Carried. n} Ron Cuthbert, President, Barrillia Ratepayers' Association, correspondence dated July 3, 2007 re: Annual General Meeting. Motion No. CW070718-18 Moved by Agnew, Seconded by Evans It is recommended that the correspondence dated July 3, 2007 from Ron Cuthbert, President, Barrillia Ratepayers' Association, re: Annual General Meeting be received and referred to the 2008 budget deliberations. Carried. o) Oro-Medonte History Association, minutes of May 17, 2007 meeting. Motion No. CW070718-19 Moved by Coutanche, Seconded by Allison It is recommended that the minutes of the Oro-Medonte History Association meeting held on May 17, 2007 be received. Carried. Page 8 Committee of the Whole Meeting-July 18, 2007 p) Kelly Meyer, Chair, Carley Community Hall, correspondence dated July 12, 1007 re: Carley Community Hall -Kitchen Renovation and Fundraising Financials. Motion No. CW070718-20 Moved by Evans, Seconded by Crawford It is recommended that 1. The correspondence dated July 12, 2007 from Kelly Meyer, Chair, Carley Community HaII, re: Carley Community Hall -Kitchen Renovation and Fundraising Financials be received. 2. That Carley Community Hall be authorized to proceed with the project with the understanding that Carley Community Hall will reimburse the Township of Oro- Medonte by December 31, 2007. 3. And Further That Carley Community Hall be notified of Council's decision. Carried. q) Gerry Churchill, correspondence dated July 12, 2007 re: Request to Purchase Unused Road Allowance and Part 2, Plan 51 R-1522. Motion No. CW070718-21 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated July 12, 2007 from Gerry Churchill, re: Request to Purchase Unused Road Allowance and Part 2, Plan 518- 1522 be received and referred to staff for a report. Carried. 6. FINANCE AND ADMINISTRATION: a) Mayor Hughes, re: Pedestrian Cross Walk, discussion. Motion No. CW070718-22 Moved by Crawford, Seconded by Agnew It is recommended that the verbal information presented by Mayor H.S. Hughes, re: Pedestrian Cross Walk be received and that the Township be authorized to investigate and proceed with the acquisition of Pedestrian Cross Walk lights, within the discussed parameters, and further that the cost be considered an overrun to the 2007 budget. Carried. Page 9 Committee of the Whole Meeting -July 18, 2007 b) Councillor Agnew, re: Draft Media Release OMEGA. Motion No. CW070718-23 Moved by Coutanche, Seconded by Allison It is recommended that the correspondence dated July 18, 2007 from Councillor Agnew, re: Draft Media Release OMEGA be received. Carried. c) Councillor Allison, re: 2007 Ontario Environmental Advisory Committees Symposium Motion No. CW070718-24 Moved by Agnew, Seconded by Evans It is recommended that the correspondence presented by Councillor Allison, re: 2007 Ontario Environmental Advisory Committees Symposium, September 28-30, 2007, Waterloo Region, be received; and further that the Township register 3 delegates for this symposium. Carried. d) Report No. TR2007-16, Paul Gravelle, Treasurer, re: Statement of Accounts, June 2007. Motion No. CW070718-25 Moved by Allison, Seconded by Coutanche It is recommended that Report No. TR 2007-16, Paul Gravelle, Treasurer, re: Statement of Accounts, June 2007 be received; and further that the accounts for the month of June, 2007 totalling $6,184,192.16 be received. Carried. Page 10 Committee of the Whole Meeting-July 18, 2007 e) Report No. ADM2007-017, Doug Irwin, Clerk, re: Set Fines -Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte. Motion No. CW070718-26 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. ADM2007-017, Doug Irvin, Clerk, re: Set Fines -Permit Parking on Highways and Other Designated Areas within the Township of Oro-Medonte be received and adopted. 2. That the set fines for offences committed under the Township of Oro-Medonte By-law No. 2007-074 be set at $60.00 per offence. 3. And Further That the Clerk forward the necessary documentation to the Attorney General's office for approval. Carried. f) Doug Irwin, Clerk, re: Draft By-Law 2007-065, A By-Law to Authorize the Execution of an Agreement Between The Township of Oro-Medonte and Art Dubeau of Two Ducks for the Operations of the Concession Booth at the Oro-Medonte Community Arena. Motion No. CW070718-27 Moved by Coutanche, Seconded by Allison It is recommended that Draft By-Law No. 2007-065, presented by Doug Irwin, Clerk, re: A By-Law to Authorize the Execution of an Agreement Between The Township of Oro- Medonte and Art Dubeau of Two Ducks for the Operations of the Concession Booth at the Oro-Medonte Community Arena be received; and further that the by-law be brought forward for Council's consideration. Carried. g) Doug Irwin, Clerk, re: Draft By-Law 2007-079, A By-Law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte. Motion No. CW070718-28 Moved by Agnew, Seconded by Crawford It is recommended that Draft By-Law No. 2007-079, presented by Doug Irvin, Clerk, re: A By-Law to Authorize the Execution of a Joint Use Agreement between The Simcoe County District School Board and The Township of Oro-Medonte be received; and further that the by-law be brought forward for Council's consideration. Carried. Paget 1 Committee of the Whole Meeting -July 18, 2007 h) Doug Irwin, Clerk, re: Draft By-Law 2007-081, A By-Law to Amend By-Law No. 2007- 041 (A By-Law to Adopt the estimates of all amounts required during the year and for levying the tax rates for the year 2007. Motion No. CW070718-29 Moved by Allison, Seconded by Coutanche It is recommended that Draft By-Law No. 2007-081, presented by Doug Irwin, Clerk, re: A By-Law to Amend By-Law No. 2007-041 (A By-Law to Adopt the Estimates of all Amounts Required During the Year and for Levying the Tax Rates for the Year 2007) be received; and further that the by-law be brought forward for Council's consideration. Carried i) Doug Irwin, Clerk, re: Draft By-Law 2007-084, A By-Law imposing special annual drainage rates upon land in respect of which money is borrowed under the Tile Drainage Act. Motion No. CW070718-30 Moved by Evans, Seconded by Agnew It is recommended that Draft By-Law No. 2007-084, presented by Doug Irwin, Clerk, re: A By-Law Imposing Special Annual Drainage Rates Upon Land in Respect of Which Money is Borrowed Under the Tile Drainage Act be received; and further that the by-law be brought forward for Council's consideration. Carried. j) Report ADM2007-018, Doug Irwin, Clerk, re: Draft By-law No. 2007-083, Being a By- Law to Establish aPolicy/Procedure with respect to the Sale and Other Disposition of Land and to Repeal By-Law Nos. 2003-125, 2004-078 and 2004-138. Motion No. CW070718-31 Moved by Coutanche, Seconded by Allison It is recommended that 1. Report ADM 2007-018, Doug Irwin, Clerk, re: Draft By-Law No. 2007-083, Being a By-Law to Establish aPolicy/Procedure with Respect to the Sale and Other Disposition of Land and to Repeal By-Law Nos. 2003-125, 2004-078 and 2004-138 be received and adopted. 2. And Further That the Clerk bring forward Draft by-Law No. 2007-083 for Council's consideration. Carried. Page 12 Committee of the Whole Meeting -July 18, 2007 k) Councillor Evans, re: Promenade. Correspondence dated July 18, 2007 was distributed to members of Council. Motion No. CW070718-32 Moved by Coutanche, Seconded by Agnew It is recommended that the information presented by Councillor Evans and Mayor H.S. Hughes re: Promenade Blackman Street to Simcoeside Park be received. Carried. 7. PUBLIC WORKS: a) Report No. PW2007-07, Jerry Ball, Public Works Superintendent, re: Request for Speed Reduction - Carthew Bay. Motion No. CW070718-33 Moved by Crawford, Seconded by Evans It is recommended that 1. Report No. PW 2007-07, Jerry BaII, Public Works Superintendent, re: Request for Speed Reduction - Carthew Bay be received and adopted. 2. That Lakeshore Road East from Line 14 South to Maplewood Parkway, be reduced to a 40 km/h zone. 3. That the Clerk bring forward the appropriate by-law for Council's consideration. 4. That the Public Works Department install the necessary signage. 5. And Further That the Public Works Superintendent advise Ms. Rita Kovacs of Council's decision accordingly. Carried. b) Report No. PW2007-08, Jerry BaII, Public Works Superintendent, re: County of Simcoe -Entrance By-Law. Motion No. CW070718-34 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report No. PW 2007-08, Jerry Ball, Public Works Superintendent, re: County of Simcoe -Entrance By-Law be received and adopted. 2. And Further That the Public Works Superintendent provide favourable comments to the County of Simcoe with regards to the draft Entrance By-Law. Carried. Page 13 Committee of the Whole Meeting-July 18, 2007 c) Report No. PW2007-09, Jerry Ball, Public Works Superintendent, re: Request to Change "No Parking" By-Law -Line 15 North. Motion No. CW070718-35 Moved by Crawford, Seconded by Agnew It is recommended that 1. Report No. PW 2007-09, Jerry Ball, Public Works Superintendent, re: Request to Change "No Parking" By-Law -Line 15 North be received and adopted. 2. That the existing time frame for "No Parking" along the beach area of Bass Lake on Line 15 North remain at 11:00 p.m. to 7:00 a.m. 3. And Further That Mr. Ingleton be notified of Council's decision accordingly. Carried. 8. ENGINEERING & ENVIRONMENTAL SERVICES: None. 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: a) Report No. BP2007-026, Bruce Hoppe, Director of Building and Planning Services, re: Craighurst Secondary Plan -Engineering Services. Motion No. CW070718-36 Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. BP 2007-026, Nick McDonald, Meridian Planning Consultants Ltd., re: Craighurst Secondary Plan -Engineering Services be received and adopted. 2. And Further That Totten Sims Hubicki Associates be retained for engineering services for the Craighurst Secondary Plan. Carried. 10. EMERGENCY SERVICES: None. Page 14 Committee of the Whole Meeting -July 18, 2007 Motion No. CW070718-38 amended at August 15, 2007 11. RECREATION AND COMMUNITY SERVICES: Special Council Mtg., (in bold) a) Recreation Technical Support Group, minutes of June 14, 2007 meeting. Motion No. CW070718-37 Moved by Agnew, Seconded by Evans It is recommended that the draft minutes of the Recreation Technical Support Group meeting held on June 14, 2007 be received. Carried. Motion No. CW070718-38 Moved by Allison, Seconded by Coutanche It is recommended that the Manager of Recreation and Community Services bring forward the d1'att 2008 Parks and Recreation fees and the Recreation Technical Support Group comments for Council's consideration. Carried. Motion No. CW070718-39 Moved by Crawford, Seconded by Evans It is recommended that a resolution be drafted supporting the County of Simcoe initiative in creating a County Trails Program and further that the Clerk bring forward the draft resolution for Council's consideration. Carried. Motion No. CW070718-40 Moved by Coutanche, Seconded by Allison It is recommended that the Township of Oro-Medonte enter into a partnership with the Oro-Medonte Chamber of Commerce with respect to the sale of advertising displayed within a recreation facility and further that a draft agreement be brought forward for Council's consideration. Carried. Page 15 Committee of the Whole Meeting -July 18, 2007 11. RECREATION AND COMMUNITY SERVICES: a) Recreation Technical Support Group, minutes of June 14, 2007 meeting. Motion No. CW070718-37 Moved by Agnew, Seconded by Evans It is recommended that the draft minutes of the Recreation Technical Support Group meeting held on June 14, 2007 be received. Carried. Motion No. CW070718-38 Moved by Allison, Seconded by Coutanche It is recommended that the Manager of Recreation and Community Services bring forward the draft 2008 Parks and Recreation fees and the Recreation Technical Support Group comments for Council's consideration. Carried. Motion No. CW070718-39 Moved by Crawford, Seconded by Evans It is recommended that a resolution be drafted supporting the County of Simcoe initiative in creating a County Trails Program and further that the Clerk bring forward the draft resolution for Council's consideration. Carried. Motion No. CW070718-40 Moved by Coutanche, Seconded by Allison It is recommended that the Township of Oro-Medonte enter into a partnership with the Oro-Medonte Chamber of Commerce with respect to the sale of advertising displayed within a recreation facility and further that a draft agreement be brought forward for Council's consideration. Carried. Page 15 Committee of the Whole Meeting -July 18, 2007 b) Report RC2007-11, Shawn Binns, Manager of Recreation and Community Services, re Playground Development in Arbourwood Park. Motion No. CW070718-41 Moved by Crawford, Seconded by Agnew It is recommended that 1. Report RC 2007-11, Shawn Binns, Manager of Recreation and Community Services, re: Playground Development in Arbourwood Park be received and adopted. 2. And Further That staff be authorized to proceed with the development of a playground in Arbourwood Park (Block 101) on Basswood Circle. Carried. c) Report RC2007-12, Shawn Binns, Manager of Recreation and Community Services, re Playground Development in Ramey Memorial Park. Motion No. CW070718-42 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report RC 2007-12, Shawn Binns, Manager of Recreation and Community Services, re: Playground Development in Ramey Memorial Park be received and adopted. 2. And Further That staff be authorized to proceed with the development of a playground in Ramey Memorial Park on a 50/50 cost share basis within the 2007 budget allocation. Carried. d) Report RC2007-13, Shawn Binns, Manager of Recreation and Community Services, re: Shelswell Park Development. Motion No. CW070718-43 Moved by Agnew, Seconded by Evans It is recommended that 1. Report RC 2007-13, Shawn Binns, Manager of Recreation and Community Services, re: Shelswell Park Development be received and adopted. 2. That staff be authorized to assist the community with fundraising initiatives. 3. That a Township account be set up and tax receipts be issued for donations towards the Shelswell Park Multi-Purpose pad. 4. That, once the community has raised the funds /donations in kind, as identified in the Capital Parkland Development Policy, that staff be authorized to proceed with the development of amulti-purpose pad in Shelswell park within the 2007 budget allocation. Carried. Page 16 Committee of the Whole Meeting -July 76, 2007 e) Report RC2007-14, Shawn Binns, Manager of Recreation and Community Services, re: Request for Proposal for Playground Equipment. Motion No. CW070718-44 Moved by Allison, Seconded by Coutanche It is recommended that 1. Report RC 2007-14, Shawn Binns, Manager of Recreation and Community Services, re: Request for Proposal for Playground Equipment be received and adopted. 2. That staff be authorized to purchase playground equipment for Arbourwood Park, and Ramey Memorial Park from Belair Recreational Products at a cost of $41,856.66 inclusively. 3. And Further That that the companies who submitted proposals be notified of Council's decision. Carried. f) Report RC2007-15, Shawn Binns, Manager of Recreation and Community Services, re: Sweetwater Park Conceptual Design. Motion No. CW070718-45 Moved by Evans, Seconded by Crawford It is recommended that 1. Report RC2007-15, Shawn Binns, Manager of Recreation and Community Services, re: Sweetwater Park Conceptual Design be received and adopted 2. That the final draft conceptual plan for Sweetwater Park, as amended to include a multi-purpose pad with refrigeration system piping, and the removal of the pavilion, be approved. 3. And Further That staff be authorized to proceed with the tendering for the development of Sweetwater Park. Carried. Motion No. CW070718-46 Moved by Hough, Seconded by Allison It is recommended that Rule 2.6 of Procedural By-law 2006-114 be suspended in order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m. Carried. Page 17 Committee of the Whole Meeting -July 18, 2007 12. IN-CAMERA: Motion No. CW070718-47 Moved by Coutanche, Seconded by Allison It is recommended that we do now go In-Camera at 2:55 p.m. to discuss Legal and Personnel Matters. Carried. Motion No. CW070718-48 Moved by Crawford, Seconded by Agnew It is recommended that we do now Rise and Report from In-Camera at 4:50 p.m. Carried. a) Paul Gravelle, Acting CAO, re: Legal Matter. Motion No. CW070718-49 Moved by Allison, Seconded by Coutanche It is recommended that the confidential verbal information presented by Bruce Hoppe, Director of Building and Planning Services, re: Legal Matter (Cooke, OMB Case No. PL050596) be received. Carried. b) Paul Gravelle, Acting CAO, re: Legal Matter. Motion No. CW070718-50 Moved by Agnew, Seconded by Crawford It is recommended that the confidential correspondence dated June 18, 2007 presented by Paul Gravelle, Acting CAO, re: Legal Matter (Shanty Bay Public School) be received. Carried. Page t8 Committee of the Whole Meeting- July 18, 2007 c) Paul Gravelle, Acting CAO, re: Legal Matter. This item was withdrawn. d) Councillor Agnew, re: Legal Matter. Motion No. CW070718-51 Moved by Crawford, Seconded by Evans It is recommended that the confidential verbal information presented by Councillor Agnew, re: Legal Matter (Martine Crescent) be received. Carried. e) Paul Gravelle, Acting CAO, re: Personnel Matter. Motion No. CW070718-52 Moved by Crawford, Seconded by Agnew It is recommended that the confidential correspondence presented by Paul Gravelle, Acting CAO and Tamara Obee, Human Resources Officer, re: Personnel Matter (CAO Competition) be received. Carried. f) Mayor Hughes, re: Personnel Matter Motion No. CW070718-53 Moved by Coutanche, Seconded by Allison It is recommended that Confidential Report No. 2007-19 presented by Mayor H.S. Hughes and Tamara Obee, Human Resources Officer re: Personnel Matter (Acting CAO) be received and adopted. Carried. Page 19 Committee of the Whole Meeting - July t 8, 2007 g) Paul Gravelle, Acting CAO, re: Legal Matter. Motion No. CW070718-54 Moved by Agnew, Seconded by Evans It is recommended that the confidential correspondence dated July 16, 2007 presented by Paul Gravelle, Acting CAO, re: Legal Matter (7 Mohawk Heights Diesel Generator) be received and referred to staff for a response. Carried. 13.ADJOURNMENT: Motion No. CW070718-55 Moved by Allison, Seconded by Coutanche It is recommended that we do now adjourn at 4:54 p.m. Carried. ~_ - ~. ~, C~trk,J. ouy a Irwin`"-~~`°`°`~ Page 20 Committee of the Whole Meeting -July 18, 2007