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08 15 2007 COW Agenda
TOWNSHIP OF ORO- MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, AUGUST 15, 2007 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA TIME: 2:00 p.m. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) 2:00 p.m. Thomas Fockens, re: Line 7 North and the Old Barrie Road. b) 2:10 p.m. Dale Lovering, re: Harbourwood Park. 5. CORRESPONDENCE: a) Association of Ontario Road Supervisors, correspondence dated July 20, 2007 re: Recognition of Rick Yule, Achievement of "Certified Road Supervisor' (CRS) certification. b) Barrie Area Physician Recruitment, Certificate of Appreciation re: Township of Oro - Medonte's Contribution to the Success of Barrie's 2007 Medical Students Week. c) Lake Simcoe Region Conservation Authority, minutes of May 25 and June 22, 2007 meetings, highlights of July 27, 2007 meeting. d) Correspondence received re: 2243 Ridge Road West, Ron McCowan, Committee of Adjustment Application No. 2007 -B -17. 1) Diane Cardiff received July 13, 2007. 2) Karen Robinson dated July 17, 2007. e) Deborah Woods, c/o Shanty Bay Festival, correspondence dated August 3 and 8, 2007 re: Application for Grant/Subsidy and Parade Exemption Request. f) Virginia Hackson, Chair, Lake Simcoe Region Conservation Authority, correspondence dated July 20, 2007 re: Lake Simcoe Region Conservation Authority — Source Protection Authority Composition. g) Bonnie Reynolds, correspondence received August 2, 2007 re: Annual Memorial Service, Soldiers' Monument, Waverley, September 9, 2007. h) Meryl Drake, correspondence received July 30, 2007 re: Composting. i) Jeff & Laura Adamson, correspondence dated July 26, 2007 re: Surcharge of $500.00 for Order of Compliance, #2007 -0457, Lot 157, Plan M9. j) Jeff Hathaway, correspondence dated July 22, 2007 re: 5345 Highway 11 North. k) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated July 27, 2007 re: Lake Simcoe Regional Airport Semi - Annual Report. 1) Ray Millar, correspondence dated July 29, 2007 re: Proposed Motion, Site 41. m) Heather Babcock, Clerk, The Corporation of the Town of Midland, correspondence dated July 25, 2007 re: Site 41. n) Ruth Coursey, Chief Administrative Officer /Clerk, Township of Tiny, correspondence dated August 2, 2007 re: Waste Management, Site 41. o) Heather Babcock, Clerk, The Corporation of the Town of Midland, correspondence dated July 24, 2007 re: Appointment of Integrity Commissioner. p) Janice McKinnon, Deputy Clerk, The Corporation of the Township of Ramara, correspondence dated July 26, 2007 re: Lake Simcoe Regional Airport, Promotion and Capital Development. q) Donna Cansfield, Minister, Ministry of Transportation, correspondence dated August 1, 2007 re: Exit Ramp #117 Hwy. 400 Northbound Lane / Canadian Pacific Railway Overpass Structure Widening. r) Dalton McGuinty, Premier, correspondence dated August 3, 2007; Garfield Dunlop, MPP, Simcoe North, correspondence dated July 23, 2007 re: Canada Goose Problem. s) Adam McAllister, Rabies Research and Development Unit, Ministry of Natural Resources, correspondence dated July, 2007 re: Annual Wildlife Rabies Control Operations. t) Tadeene and Eric Mulders, correspondence dated July 31, 2007 re: Request for Kennel Exemption, 16 Forest Hill Drive. u) Bruce Chappell, President — Ontario's Lake Country, correspondence dated July 4, 2007 re: Letter of Appreciation and Update. v) Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated July 17, 2007 re: Request for NVCA to Review Operating and Capital Budget Structure. w) Pitch -In Ontario, correspondence received July 16, 2007 re: Pitch -In Municipal Conference, September, October, 2007, Hamilton. x) Joan FitzGerald, Chair, Oro - Medonte Road Watch, correspondence dated July 16, 2007 re: Oro - Medonte Community Policing Committee, Application for Grant/Subsidy Request [from June 20, 2007 meeting]. y) Sue Stanbury, correspondence dated July 23, 2007 re: Line 4 North at Bass Lake Sideroad. z) John and Judy Zehngraff- Iversen, correspondence dated July 30, 2007 re: Dust, Line 4 North (between County Rd. 19 and Peter Street). IN aa)Ron Cheslock, correspondence dated July 26, 2007 re: Request to Purchase, Pt. Lot 21, Con. 5, 010 - 008 - 11200, 2299 Highway 11 North. 6. FINANCE AND ADMINISTRATION: a) Mayor H.S. Hughes, Barrie Examiner correspondence dated July 27, 2007, re: Barrie Area Physician Recruitment. b) Mayor H.S. Hughes, re: Oro - Medonte Environmental Group Advisors (OMEGA) Application Extension Request. c) Councillor Coutanche, correspondence dated July 24, 2007 re: Horseshoe Valley Property Owners Association, Household Hazardous Waste & Electronic Equipment Collection. d) Report No. TR 2007 -17, Paul Gravelle, Treasurer, re: Statement of Accounts, July, 2007. e) Doug Irwin, Clerk, re: Lakeshore Promenade in the Vicinity of Blackman Drive and Simcoeside Park [from July 18, 2007 meeting]. f) Doug Irwin, Clerk, memo correspondence dated August 9, 2007 re: Discharge of Firearms on Unopened Road Allowances [from July 18, 2007 meeting]. g) Report No. ADM 2007 -21, Tamara Obee, Human Resources Officer, re: Christmas Shutdown and Holiday Meeting Cancellations. 7. PUBLIC WORKS: a) Report No. PW 2007 -10, Jerry Ball, Public Works Superintendent, re: Fence Extension — South Works Yard. b) Report No. PW 2007 -11, Jerry Ball, Public Works Superintendent, re: Closure of Bass Lake Sideroad between Atlantis Drive and Line 15 North. c) Report No. PW 2007 -12, Jerry Ball, Public Works Superintendent, re: Request for Speed Reduction — Gore Road. d) Report No. PW 2007 -13, Jerry Ball, Public Works Superintendent, re: Bridge Repairs — Woodland Avenue. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2007 -27, Keith Mathieson, Director of Engineering and Environmental Services, re: 2008 Optional Collection Dates for Township of Oro - Medonte Household Waste. 3 9. BUILDING, PLANNING AND BY -LAW ENFORCEMENT: a) Committee of Adjustment, minutes of July 19, 2007 meeting. b) Planning Advisory Committee, minutes of July 30, 2007 meeting. c) Report No. BP 2007 -31, Bruce Hoppe, Director of Building and Planning Services re: Gary Despres and Gabriele Himmeroeder — Site Plan Agreement and Removal of Holding Symbol — 26 Pugsley Lane, East Part of Lot 24, Concession 11 (Oro) designated as Part 2, Plan 51 R- 14728, Being all of PIN #58561 -0140 (LT). d) Report No. BP 2007 -32, Bruce Hoppe, Director of Building and Planning Services re: Zoning By -law Amendment Helen Anderson East 1/2 Lot 9, Concession 14, 1004 Line 14 North, (Oro) Township of Oro - Medonte. 10. EMERGENCY SERVICES: None. 11. RECREATION AND COMMUNITY SERVICES: a) Shawn Binns, Manager of Recreation and Community Services re: Draft Motion, County of Simcoe Trails Program. b) Report No. RC 2007 -16, Shawn Binns, Manager of Recreation and Community Services re: Recreation Facility Advertising Partnership with the Oro - Medonte Chamber of Commerce. c) Report No. RC 2007 -17, Shawn Binns, Manager of Recreation and Community Services re: Playground Development in Harbourwood Park. d) Recreation Technical Support Group, minutes of June 26, 2007 meeting. 12.IN- CAMERA: a) Paul Gravelle, Acting Chief Administrative Officer re: Property Matter. b) Paul Gravelle, Acting Chief Administrative Officer re: Personnel Matter. c) Paul Gravelle, Acting Chief Administrative Officer re: Personnel Matter. 13.ADJOURNMENT: rd ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, August 15, 2007 5. CORRESPONDENCE: bb)Glenn Meeuwisse, Hardwood Hills, correspondence dated August 13, 2007 re: Partial Road Closure Request, Line 6 North, North of Old Barrie Road, September 15 -16, 2007, 2007 Provincial Mountain Bike Championships. cc) Thomas Shaw, Shaws Catering, correspondence received August 7, 2007 re: Business Location Signage. 12. IN- CAMERA: d) Mayor H.S. Hughes re: Legal Matter. Oro-Medonte Council 7"' Line South Oro Station, ON Wednesday, August 15"', 2007 Mayor Hughes, Deputy Mayor Hough and Members of Council: My name is Thomas Fockens and I live in Washago. Thank you for allowing me to speak to you about a very dangerous intersection. The intersection in question is on Old Barrie Road and Oro - Medonte Line 7. On July 5"', 2007, my wife and I were in a near miss accident. A gravel truck with trailer failed to stop at that particular intersection. This is not an isolated incident as I have witnessed on two more occasions trucks failing to stop. It is my understanding that the truck operators want to make multiple trips daily and are pressed for time. My proposal to the township is to install 3 foot signs, like the one on Line # 7 and the Ridge Road in your township. Another recommendation is to have a slow moving vehicle lane, like the one on the Old Barrie Road at the 13"' line. Of course, more police presence would also help to curb this issue. Thank you again. Yours Truly, Thomas Fockens. i� J , Lake Simcoe `� ASSOCIATION OF ONTARIO ROAD SUPERVPSORS SERVING ROAD SUPERINTENDENTS, SUPERVISORS, MANAGERS AND FOREMEN IN ONTARIO July 20, 2007 Township of Oro - Medonte P.O. Box 100, 148 Line 7 South Oro, ON LOL 2X0 Attention Mayor Hughes and Council Re: Rick Yule CRS Dear Mayor and Council Members: O On behalf of the Association of Ontario Road Supervisors (HORS), I would like to congratulate your employee, Rick Yule for his recent CRS certification. As well, thank you for supporting your employee and we encourage you to publicly acknowledge this achievement. AORS has been serving public works professionals since 1961. In 1996 AORS was granted — by Provincial Legislation — the exclusive right to use the designation 'Certified Road Supervisor' (CRS). The four levels of Certification —Associate, CRS, Intermediate and Senior — have mandatory experience and education criteria established by the AORS Education Committee and Certification Board. Certified individuals may publicize their credential by using initials after their names and we would certainly encourage your employee to do so. Certification is important for your Municipality because it increases corporate 'professionalism', accountability and morale. Certified Road Supervisors use their broad base of knowledge to make confident decisions and therefore serve Council and public more effectively. AORS is committed to the training and development of experienced, reliable and efficient personnel for the construction and maintenance of public roads in rural and urban municipalities across Ontario. Thank you again for supporting AORS and for helping us meet our objectives Yours truly, �2ni �tiG2'r�2'i Bry "an Clarke CRS -S Chief Administrative Officer cc. Rick Yule �icni sru� Barrie Area Physician Recruitment, its funding partners, and the student participants gratefully acknowledge your contribution to the success of Barrie's 2007 Medical Students Week. Presented to: Christie Cadotte, Physician Recruitment Coordinator —Gifth Matheson, Task Force Co•Chair Funding Partners: RV H BIM E Care I LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD -05 -07 Friday, May 25, 2007 - 9:00 a.m 120 Bayview Parkway Newmarket, ON MINUTES Board Members Present: Staff Present: V. Hackson, Chair D. Gayle Wood, C.A.O. /Secretary- Treasurer Councillor B. Drew, Vice -Chair B.Kemp, Director, Conservation Lands Councillor S. Agnew M. Valcic, Director, Corporate Services Mr. E. Bull M. Walters, Director, Watershed Management Councillor L. Dollin D. Goodyear, Manager, Source Protection Planning Councillor K. Ferdinands K. Neale, Manager, Corporate Communications Mayor R. Grossi K. Christensen, Coordinator, Human Resources Regional Councillor H. Herrema G. Casey, Coordinator, Board /CAO, Projects & Services Councillor B. Huson Councillor E. MacEachern Others: Councillor J. McCallum K. McKenzie, Lake Simcoe Conservation Foundation Councillor A. Nuttall Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Mayor J. Young Regrets: Regional Councillor J. Grant G.R. Richardson, Honourary Member Mayor R. Stevens DECLARATION OF PECUNIARY INTEREST There was no declaration of pecuniary interest or general nature thereof. APPROVAL OF AGENDA Moved by: J. Rupke Seconded by: J. Young BOD -62 -07 RESOLVED THAT the content of the Agenda be approved as presented. CARRIED III ADOPTION OF MINUTES (a) Board of Directors Councillor Agnew requested that a change be made to page 9, Item XII (a) 2007 Budget to reflect that all Board Members in attendance at the meeting unanimously supported the Authority's 2007 Budget, with a recorded weighted vote of 64.1 %. In addition, Councillor Agnew requested a change to page 11, Item XII (c) to reflect that 9 Members were in favour of and 1 opposed to the motion and, further requested that the OLake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -05 -07 May 25", 2007- Minutes Paae 2 of 6 names be included as part of the recorded vote. The minutes will be revised as follow: Moved by: J. Rupke Seconded by: G. Campbell BOD -61 -07 RESOLVED THAT the confidential correspondence dated April 11, 2007, be received; and FURTHER THAT the Chair be directed to respond to the letter by reviewing the Authority's response to the Moon Point Development and supporting the Board's position. Passed by Recorded Vote: Nine in Favour: Councillor Virginia Hackson Mr. Eric Bull Regional Councillor Howie Herrema Councillor John McCallum Councillor John O'Donnell Councillor Jack Rupke Regional Councillor John Taylor Councillor Bobbie Drew Councillor Ken Ferdinands N, One Opposed: Councillor Sandy Agnew Moved by: L. Dollin Seconded by: H. Herrema BOD -63 -07 RESOLVED THAT the minutes of Board of Directors Meeting No. 04-07 - BOD, April 27th, 2007, be adopted and amended to include the identified revisions. G " (b) Conservation Ontario Council A copy of Conservation Ontario's 2006 Annual Report was tabled at the meeting for the information of the Board. Moved by: J. Young Seconded by: B. Drew BOD -64 -07 RESOLVED THAT the minutes of the Conservation Ontario Council meeting held on April 30, 2007, be received for information. (c) LSEMS Working Group Moved by: G. Campbell Seconded by: B. Drew BOD -65 -07 RESOLVED THAT the minutes from the April 13th and April 25th, 2007 meetings of the LSEMS Working Group be received for information. IV ANNOUNCEMENTS (a) LSRCA Strategic Session The CAO provided an overview of the Authority's Strategic Session held with the Board of ®Lake of Directors' Region Conservation Authority Board of Directors' Meeting BOD -05 -07 May 25`" 2007- Minutes Page 3 of 6 Directors on May 10, 2007, reporting that the session was very successful and the information provided by those Members in attendance was very valuable. The CAO advised that the information received will be used to prepare the Authority's Business Plan for the next four years focussing on the key corporate priorities identified by the Board. The Strategic Plan will be presented to the Board at their June meeting for endorsement Chair Hackson thanked the Members for their participation and to staff for organizing and participating in this session. (b) Symons Cairn Unveiling The Board was advised that an official unveiling of the Symons Cairn site will be held on Sunday, June 24`h, 2007, at 10:00 a.m. (c) LSRCA Conservation Awards Evening The Board was advised that while the date is still under consideration for this event it is expected to be held the week of October 15, 2007 and will be held in Newmarket. (d) Source Water Protection - Consultation Session The Board was advised that a Source Water Protection - Consultation Session will be held on June 7, 2007, 10:00 a.m. to 1:00 p.m. in Orillia, which will be focussed on municipalities. (e) Grant - Commercial Building Incentive Program Chair Hackson advised that the Authority recently received a $25,000 grant from the Commercial Building Incentive Program in recognition of their new Administration Offices meeting criteria for an energy efficient building. (f) Kidd's Creek Event Chair Hackson extended thanks to Councillor Alex Nuttall for attending the Kidd's Creek event held in Barrie. V HEARINGS There were no hearings scheduled for this meeting. VI DELEGATIONS There were no delegations scheduled for this meeting. V PRESENTATIONS There were no presentations scheduled for this meeting. VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 2(b), 5 and 6 were identified for separate discussion. ej OLake Simcoe Region Conservation Authority Board of Directors' Meeting BOD- 05 -07 �' May 25" . 2007- Minutes Page 4 of 6 IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: E. Bull Seconded by: J. McCallum BOD -66 -07 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. CARRIED 1. Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Correspondence RESOLVED THAT the correspondence listed in the May 251", 2007 Agenda as items 3 (a) and (c) be received for information. 3. Monthly Communications Update RESOLVED THAT the Monthly Communications Update, for the period April 1 to 30, 2007 be received for information. 4. Protocols - Naming Conservation Authority Lands RESOLVED THAT Staff Report No. 34- 07 -BOD regarding the naming of Conservation Authority Lands be approved; and THAT Staff be directed to implement these protocols in the naming of newly secured conservation lands; and FURTHER THAT the conservation area names proposed for the Collings and Uxbridge properties be approved. Municipal Freedom of Information and Privacy Act RESOLVED THAT Staff Report No. 37- 07 -BOD entitled Municipal Freedom of Information and Privacy Act - Annual Statistical Report for the 2006 reporting year, be received. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -05 -07 May 25", 2007- Minutes Page 5 of 6 2. Correspondence (b) Correspondence - Township of Oro - Medonte The Board dealt with a letter dated April 18, 2007, addressed to the Nottawasaga Valley Conservation Authority from the Township of Oro - Medonte. The Township of Oro - Medonte is requesting that the NVCA re- structure their operating and capital budget request, similar to the LSRCA's capital requests. Councillor Sandy Agnew advised that he did not support this motion when it was passed by the Township's Council as he does not support the process of identifying a selection of projects for funding. The CAO and Director, Corporate Services provided an overview of the LSRCA's budget process advising that the Authority works with municipal staff and Councils to focus on programs of mutual benefit and importance. The Authority wants to ensure that everyone is contributing in a fair and equitable way but also in keeping with the importance of working within a partnership. Councillor Dollin indicated that the Town of Innisfil Council did not support this resolution when presented advising that while the Authority's budget process is good, one process does not necessarily fit the needs of everyone. The Board requested information be provided to the Board Members that identifies which capital programs each of their respective municipalities are supporting. Moved by: J. Taylor Seconded by: S. Agnew BOD -67 -07 RESOLVED THAT the correspondence listed in the agenda as Item 3 (b) be received for information; and FURTHER THAT staff provide information to the Board of Directors, which outlines the level of support in the 2007 Budget from member municipalities for capital projects. 5. Sheppard's Bush Conservation Area The Board dealtwith Staff Report No. 35- 07 -BOD which provides an overview regarding the challenges and potential opportunities for Sheppard's Bush Conservation Area. Councillor MacEachern advised that she has met with Town of Aurora staff regarding this matter and that they are prepared to work with the Authority to address the tax implications. Councillor MacEachern further recommended that staff investigate the possibility of negotiating a lease for a period of ten (10) years. The CAO and Director, Conservation Lands advised that meetings have been held with the CAO, Town of Aurora and staff which have been very positive and will continue to work together to address the concerns as outlined in the Staff Report. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -05 -07 May 25`" , 2007- Minutes Page 6 of 6 Moved by: E. MacEachern Seconded by: A. Nuttall BOD -68 -07 RESOLVED THAT Staff Report No. 35-07-BOD regarding the challenges and opportunities facing Sheppard's Bush Conservation Area be received for information; and THAT staff be authorized to explore all options detailed in this report; THAT staff be directed to negotiate cost sharing options with the Town of Aurora and Ontario Heritage Trust; and FURTHER THAT staff negotiate a term of lease for a period of 10 years. 6. Source Protection Consultation Sessions - Update The Board dealt Staff Report No. 36- 07 -BOD which provides an update on the source water protection consultation sessions held to date. The Manager, Source Protection Planning provided an update on the Source Water Protection - Consultation Sessions held to date reporting that the sessions have been very successful and have provided the opportunity to answer questions, concerns and provide clarity as it relates to the Clean Water Act. The CAO provided an overview of the Source Protection Planning process to date and advised that, as the LSRCA is the lead agency in the SPP initiative, the Board will be the Source Water Protection Authority. In this role, the Board will have the opportunity to provide comments on the final plan once it is prepared. Moved by: J. Young Seconded by: E. MacEachern BOD -68 -07 RESOLVED THAT Staff Report No. 36- 07 -BOD regarding an update on the source water protection consultation sessions held to date, be received for information. CARRIED XI OTHER BUSINESS No Other Business was identified. X11 CLOSED SESSION No items identified for Closed Session. Xll ADJOURNMENT Meeting adjourned at 10:30 a.m. on a motion by J. Young. original signed by: original signed by: Councillor Virginia Hackson D. Gayle Wood, CMM III Chair Chief Administrative Officer LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD -06-07 Friday, June 22, 2007 - 9:00 a.m 120 Bayview Parkway Newmarket, ON MINUTES Board Members Present: V. Hackson, Chair Councillor B. Drew, Vice -Chair Councillor S. Agnew Mr. E. Bull Councillor L. Dollin Councillor K. Ferdinands Regional Councillor J. Grant Mayor R. Grossi Regional Councillor H. Herrema Councillor B. Huson Councillor E. MacEachern Councillor J. McCallum Councillor A. Nuttall Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Regrets: Mayor J. Young G.R. Richardson, Honourary Member Mayor R. Stevens r Staff Present: D. Gayle Wood, C.A.O. /Secretary- Treasurer B.Kemp, Director, Conservation Lands M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management R. Baldwin, Manager, Watershed Science C. Burgess, Manager, Planning P. Davies, Manager, Watershed Stewardship D. Goodyear, Manager, Source Protection Planning K. Neale, Manager, Corporate Communications K. Christensen, Coordinator, Human Resources D. Lembcke, Senior Environmental Monitoring Specialist G. Casey, Coordinator, Board /CAO, Projects & Services Others: M. Geist, Barrister & Solicitor S. Geddes, Stantec Consulting P. Mills, Stantec Consulting M. Minnoch, Innisfil Scope K. McKenzie, Lake Simcoe Conservation Foundation DECLARATION OF PECUNIARY INTEREST There was no declaration of pecuniary interest or general nature thereof. APPROVAL OF AGENDA Moved by: B. Drew Seconded by: J. Taylor BOD -69 -07 RESOLVED THAT the content of the Agenda be approved as presented. CARRIED ADOPTION OF MINUTES (a) Board of Directors OLake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -06 -07 June 22, 2007- Minutes Paae 2 of 8 Moved by: B. Drew Seconded by: J. Grant BOD -70 -07 RESOLVED THAT the minutes of Board of Directors Meeting No. 05-07 - BOD, May 25th, 2007, be approved as printed and circulated. WVOW11 :4 (b) Administrative Committee Moved by: L. Dollin Seconded by: E. Bull BOD -70 -07 RESOLVED THAT the minutes of the Administrative Committee meeting held on June 19, 2007, be approved as printed and circulated.. (c) LSEMS Working Group Moved by: E. MacEachern Seconded by: H. Herrema BOD -72 -07 RESOLVED THAT the minutes from the May 4 ", May 151h, and May 24`h, 2007 meetings of the LSEMS Working Group be received for information. IV ANNOUNCEMENTS (a) 2007 International Thiess Riverprize The CAO announced that the Lake Simcoe Region Conservation Authority has just received notification of being a finalist for the recipient of the 2007 International Thiess Riverprize. This award is given in recognition of outstanding achievement in the restoration and preservation of rivers and waterways both nationally and internationally. The other finalists being considered for this award include: • International Commission for the Protection of the Danube River, Austria, • Waitakere City Council, New Zealand, and • Yellow River Conservancy Commission, China. The winner of this award will be announced at the 10`h International Riversymposium & Environmental Flows Conference which will be held in Brisbane, Australia, September 4, 2007. On behalf of the Board, Chair Hackson congratulated the CAO, Director, Watershed Management, Manager, Watershed Science, Manager, Corporate Communications and all staff involved in putting forward the application for this award. (b) 2007 LSRCA Conservation Awards The CAO advised that the key note speaker for the Authority's 2007 Conservation Awards is Mr. Karl Kalonka, host of Extreme Angler. Based on Mr. Kalonka's availability the 2007 Conservation Awards will be held on Wednesday, October 17, 2007. (c) Ontario Municipal Management Institute (OMMI Presentations of certificates under the OMMI were made to Mr. Phil Davies, Manager, Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -06 -07 June 22, 2007- Minutes Watershed Stewardship, achievement of CMM I and Mr. Mark Valcic, Director, Corporate Services, achievement of CMM III. (d) Source Water Protection - Consultation Session The Board was advised that the Source Water Protection - Consultation Session held on June 7, 2007, which will be focussed on municipalities was attended by approximately 100 municipal representatives and was quite a successful event. Chair Hackson thanked the CAO and Manager, Source Water Protection, for their continued leadership in this initiative. V HEARINGS (a) Proposed Watercourse Relocation Alcona Downs Developments Inc. Section of Watercourse #4 - Town of Innisfil The Director, Watershed Management presented Staff Report No. 38- 07 -BOD regarding a request to relocate a watercourse at Alcona Downs Developments Inc. advising that staff are supportive of this work provided the conditions outlined in the Staff Report are met. Mr. Marvin Geist, legal counsel for Alcona Downs Developments Inc, advised they are in agreement with the Staff Report and will comply with the conditions as outlined. Mr. Geist further indicated that the proposed works will improve the watercourse and will have a positive effect on the fish habitat downstream. Mr. Sean Geddes and Mr. Peter Mills of Stantec were also in attendance to address questions from the Board. Moved by: J. Rupke Seconded by: B. Drew BOD -73 -07 RESOLVED THAT Staff Report No. 38- 07 -BOD regarding a request to relocate a section of Watercourse #4 in the Town of Innisfil, Alcona Downs Developments Inc. be received in accordance with the LSRCA's Watershed Development Policies; and FURTHER THAT the Board support the following conditions of approval for the proposed relocation: 1. THAT the relocated watercourse be designed using natural channel design principles with an appropriate natural vegetative buffer. 2. THAT the proponent ensure that at a minimum, the new channel be equal in length to the existing watercourse. 3. THAT the regulation mapping be updated for the area associated with the new channel and that the new watercourse contain the regional storm flows and demonstrate that itwill not have any adverse downstream or upstream impacts. 4. THAT the proponent prepare a compensation package for the Department of Fisheries and Oceans and obtain the appropriate authorization. 5. THAT the proponent meet with Authority staff to develop a Lake Simcoe Region Conservation Authority i t , Board of Directors' Meeting BOD -06 -07 June 22nd, 2007- Minutes Page 4 of 8 monitoring plan for the site and provide annual reports to the Authority for a period of two years. CARRIED VI DELEGATIONS There were no delegations scheduled for this meeting. VII PRESENTATIONS (a) Lake Simcoe Conservation Foundation The Board received a presentation from Kimberley MacKenzie, Executive Director, Lake Simcoe Conservation Foundation highlighting their accomplishments and future direction. On behalf of the Foundation, Ms. MacKenzie presented a cheque to the Authority in the amount of $192,000. to be applied to specific projects including the Scanlon Creek Education Centre, East Holland Fund and the Opening the Door to the Environment initiative which will help to send 10 children to the summer camp at Sheppard's Bush, Aurora. Regional Councillor John Taylor provided details related to a special event being planned by the Foundation in the Fall 2007 to highlight the work along the East Holland River. More details will be provided as they become available. Councillor Alex Nuttall, on behalf of the City of Barrie, extended thanks to the Foundation and the Authority's Board for the support of the Kidd's Creek Project in Barrie which has evolved into a beautiful natural setting. Moved by: E. MacEachern Seconded by: G. Campbell BOD -74 -07 RESOLVED THAT the presentation provided by Kimberley MacKenzie, Executive Director, LSCF, be received and that the Foundation be thanked for their continued support of the Authority's programs. CARRIED (b) Source Water Protection - Consultation Sessions Mr. Don Goodyear, Manager, Source Water Protection presented Staff Report No. 39-07 - BOD regarding the creation and composition of a Source Protection Authority. The CAO advised that it is the intention to have additional members from the Couchiching and Black- Severn municipalities join the Authority's Board Members for the sole purpose if dealing with source water protection issues. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -06 -07 June 22 "d, 2007- Minutes Page 5 of 8 Board Members advised that the population data provided by the Municipal Property Assessment Corporation (MPAC) which was included with the Staff Report is not accurate and represents, in some instances, a figure that is 40% lower than actual. The Director, Corporate Services responded that this information was provided by MPAC representing 2006 data and advised that he will attempt to secure more up to date data. The CAD indicated that as the prescribed timelines are very tight to get this work completed, it is necessary to get the Source Protection Authority Committee constituted over the summer months. Staff will work with the Couchiching and Black- Severn municipalities to get their representatives. The CAD will work with the CAD's of the Lake Simcoe watershed municipalities to ensure they are informed of the process and requirements to maintain the current membership of this Board. It is understood that the resolutions may not be provided during the summer months given the summer recess of some Councils however the CAD will draft a resolution of support and will forward this to each municipality for consideration. Moved by: G. Campbell Seconded by: J. O'Donnell BOD -75 -07 RESOLVED THAT Staff Report No. 39- 07 -BOD regarding the creation of a Source Protection Authority with representation from Lakes Simcoe, Couchiching and Black- Severn watershed municipalities be received for information; and THAT Board Members pursue resolutions with their municipalities to confirm continuation with the existing representation on the LSRCA Board of Directors (per Column F of Table 1 in Staff Report No. 39-07 - BOD), and the forthcoming Source Protection Authority (per Column H of Table 1 in Staff Report No. 39- 07 -BOD); and FURTHER THAT staff be directed to work with the Couchiching/Black- Severn municipalities to obtain council support for the Couchiching /Black- Severn municipal representatives to participate with the LSRCA Board of Directors to constitute the Lake Simcoe /Couchiching /Black Severn Source Protection Authority forthe purposes of considering source protection issues only. CARRIED (c) Conservation Lands - Stewardship Program The Manager, Watershed Stewardship provide a PowerPoint presentation on the Authority's Stewardship Program highlighting the various projects being undertaken in the watershed by the Authority with municipal partners and landowners. Moved by: J. Rupke Moved by: E. Bull BOD -76 -07 RESOLVED THAT the presentation provided by the Manager, Watershed Stewardship be received. CARRIED (d) LSEMS Working Group Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -06 -07 June 22ntl, 2007- Minutes Page 6 of 8 VIII IX 2. 3. 4. The CAO will provide a verbal update on the progress of the LSEMS Working Group advising that the final report on governance recommendations will be submitted to the Steering Committee on June 30, 2007. The CAO will bring an update to the Board at their July meeting regarding this report and staff comments. Moved by: J. Rupke Seconded by: H. Herrema BOD -77 -07 RESOLVED THAT the verbal update provided by the CAO regarding the progress of the LSEMS Working Group be received. m DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item 5 was identified for separate discussion. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: J. McCallum Seconded by: E. Bull BOD -78 -07 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. CARRIED Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179106 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. Correspondence RESOLVED THAT the correspondence listed in the June 22ntl, 2007 Agenda as items 3 (a) and (b) be received for information. Monthly Communications Update RESOLVED THAT the Monthly Communications Update, for the period May 1 to 31, 2007 be received for information. Chair's Activity Report RESOLVED THAT Chair's Report No. 01- 07 -BOD regarding the activities of the Authority's Chair be received for information. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -06 -07 June 22 "tl, 2007- Minutes ,- Page 7 of 8 6. LSRCA - Strategic Plan Update RESOLVED THAT Staff Report No. 41- 07 -BOD on the Lake Simcoe Conservation Authority's Strategic Plan - 2007 to 2010 be approved; and FURTHER THAT staff be directed to include the comments contained within this report in the Authority's Strategic Plan document for consideration and approval at the July Board Meeting. Budget Status Report - May 31, 2007 RESOLVED THAT Staff Report No. 42- 07 -BOD regarding the Authority Budget Status for the period ending May 31, 2007, be received. Planning Program - Work Plan 2007 - Public Service & Client Satisfaction RESOLVED THAT Staff Report No. 43- 07 -BOD regarding the Planning Program Work Plan 2007, Public Service and Client Satisfaction be received; and THAT the Planning Program Work Plan 2007, Public Service and Client Satisfaction be approved; and FURTHER THAT staff be directed to report back to the Board of Directors with a progress report on the implementation of the Work Plan. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Enhancement of the Provincial Water Quality Monitoring Network - Lake Simcoe Basin The Authority's Senior Environmental Monitoring Scientist presented Staff Report No. 40- 07-BOD regarding enhanced pesticides monitoring in the Lake Simcoe Basin and provided an overview of the monitoring program. The Board was advised that this program will allow staff to gather baseline data which can be used for mitigation should there be indications that large amounts of pesticides are being used. Moved by: J. Taylor Seconded by: E. MacEachern BOD -79 -07 RESOLVED THAT Staff Report No. 40- 07 -BOD regarding enhanced pesticides monitoring under the Provincial Water Monitoring Network agreement be received. CARRIED XI OTHER BUSINESS No Other Business was identified. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -06 -07 June 22nd, 2007- Minutes Page 8 of 8 XII CLOSED SESSION Moved by: J. Rupke Seconded by: G. Campbell BOD -79 -07 RESOLVED THAT the Authority's Board of Directors move to Closed Session to deal with confidential land and legal matters. Moved by: H. Herrema Seconded by: E. Bull BOD -80 -07 RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. (a) Land Securement Moved by: J. McCallum Seconded by: H. Herrema BOD -81 -07 RESOLVED THAT Confidential Staff Report No. 44- 07 -BOD regarding land securement initiatives be received; and FURTHER THAT the recommendations contained within this report be approved. CARRIED (b) Legal Service Update Moved by: J. Rupke Seconded by: J. O'Donnell BOD -82 -07 RESOLVED THAT Confidential Staff Report No. 45- 07 -BOD, which provides an update of the Authority's Legal Services for the five months ending May 31, 2007, be received for information. CARRIED X11 ADJOURNMENT Meeting adjourned at 11:45 a.m. on a motion by J. Taylor original signed by: original signed by: Councillor Virginia Hackson Chair D. Gayle Wood, CMM III Chief Administrative Officer Following are the highlights from the July 27, 2007, meeting of the LSRCA's Board of Directors. Announcements: (a) 2007 Conservation Awards • The 2007 Conservation Awards evening will be held on Wednesday, October 17, 2007, at Madsen's Greenhouse in Newmarket. Mr. Karl Kalonka, host of Extreme Angler will be the key note speaker for the event. • The Board was asked to work with municipal staff to identify area environmentalists and submit the nominations to Ken Neale, Manager, Corporate Communications. (b) Lake Simcoe Conservation Foundation • Chair Hackson advised that the Foundation will be hosting the official launch of the East Holland River Campaign on Friday, September 28, 2007. This event will follow the September meeting of the Authority's Board of Directors. • The CAO advised that the Region of York has provided funding support for this campaign as has The Township of King, Town of Whitchurch Stouffville, Town of Newmarket, Town of East Gwillimbury, Town of Georgina and the Town of Aurora(in principle). • Regional Councillor John Taylor provided details around some planned highlights for the September 28th event and encouraged all Board Members to attend. Presentations: Professor E.A. Smith Educational Centre The Board received a presentation from the Manger, Educational Services regarding the programs offered to students at the Prof. E.A. Smith Educational Centre located at Scanlon Creek Conservation Area, Bradford. Lake Simcoe Environmental Management Strategy (LSEMS) Partnership The CAO provided a presentation related to LSEMS and the report recently completed by the LSEMS Working Group which provides recommendations on a new governance model for Lake Simcoe. This report can be found on the LSEMS website www.Isems.info Video - To Catch a "Theiss" Lake Simcoe Environmental Management Strategy partnership and the Conservation Authority are one of four international finalists being considered for the Theiss Riverprize Award. Staff presented a video which highlights the work done under LSEMS as a requirement of being a finalist for this award. ... /Page 2 Lake Simcce Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 email infoeisrca.on.ca Web site: www.Isrca.on 1 Lake Simcoe Watershed Natural Heritage System • The Board dealt with Staff Report No. 48- 07 -BOD regarding the Lake Simcoe Watershed Natural Heritage System Phase 1: Components and Policy Templates. A copy of this report as well as the Natural Heritage System Report can be found on the Authority's website www.lsrca.on.ca • Authority staff will begin Phase 2 Policy Development. Disposal and Replacement of Surplus Field Equipment and Vehicles • The Board dealt with Staff Report No. 49- 07 -BOD regarding the disposal and replacement of Conservation Authority field equipment and vehicles. • The Authority will be holding a public auction in September to dispose of surplus equipment. • The Board dealt with Staff Report No. 50- 07 -BOD which was prepared by staff in response to the above noted report released by the Provincial Government in June 2007. • The Staff Report identifies future opportunities for the Authority's educational program currently delivered at the Prof. E.A. Smith Educational Centre, Scanlon Creek Conservation Area, Bradford. Pefferlaw Dam — Town of Georgina • The Board dealt with Staff Report No. 51- 07 -BOD regarding the operation of the Pefferlaw Dam in the Town of Georgina. • The Board approved the recommendation of staff to raise the water of the dam to summer levels by the first week in May and to lower the water to winter levels by the first week in November. Consultant Selection- Undertakinq_the Development of Hydrological Modelling • The Board dealt with Revised Staff Report No. 52- 07 -BOD which was tabled at the meeting. • The Board approved the recommendation of staff to award this contract to the MMM Group for the Pefferlaw and Uxbridge Brooks, Beaver River and White's Creek Watersheds and to Totten Sims Hubicki to do the work for the Hawkestone Creek Watershed. Quarterly Report — Permit Applications Activity • The Board dealt with Staff Report No. 53- 07 -BOD which provides information related to the activities in the Authority's Planning Division for the period April to June 2007. • While this report reflects a decrease of applications received by 4% compared to the same period last year, there is an increase of 13% in planning applications received for the period January to June 2007 as compared to the same period in 2006. ... /Page 3 Lake Simcoe Region Conservation Authority, 120 Bayview Parkway, Newmarket, ON L3Y 3W3 Service Delivery Guidelines and Procedures • The Board dealt with Staff Report No. 54- 07 -BOD and the draft manual entitled Service Delivery Guidelines and Procedures for the Lake Simcoe Region Conservation Authority which will be posted to the Authority's website. • The CAO advised that the manual was developed as part of an initiative by the Provincial government to better identify the role of conservation authorities in the plan review and permitting process. • In order to effectively deal with issues and concerns related to Client Service Delivery, an ad hoc committee of Authority Board members and staff has been established. Source Protection Committee Composition • The Board dealt with Staff Report No. 47- 07 -BOD regarding the composition of the Source Protection Committee. • Board Members were requested to pursue discussions with their municipalities regarding the potential for participating on the Source Protection Committee in accordance with the Clean Water Act Regulation 288/07. Legal Expenses Incurred by the LSRCA The CAO advised that the legal services from the Authority's Solicitor utilized to register correspondence with the Law Society of Upper Canada were performed pro bono. Date: The Council of The Corporation of the Township of Oro - Medonte Township Administration Centre 148 Line 7 South Box 100, Oro, Ontario LOL 2X0 Care of Bruce Hoppe, Director of Building and Planning Dear Sirs: Re: 2243 Ridge Road West, Ron McCowan Committee of Adjustment Application No. 2007 -B -17 Jul J L4�{if `' I am opposed to the application for severance noted above for the following reasons: • the severance and road construction are in conflict with the wishes of the residents of Shanty Bay and the Council of the Township of Oro - Medonte, who have shown by their unprecedented support of the purchase of The Church Woods by The Couchiching Conservancy that they wish to preserve the environment in its natural state where possible. • the construction of a road to the severed and retained lots will result in the destruction of hundreds of trees which are contiguous to The Church Woods. The permanent loss of these trees will result in loss of wildlife habitat and will threaten the wildlife corridor extending from Barrie to Orillia. • the residents of Shanty Bay do not want Bay Street extended. • the approval of this severance application and the extension of Bay Street will be precedent setting; the door will be open to further applications for severance on both sides of the extended Bay Street. • this application has such serious consequences that it should not be decided by the Committee of Adjustment, it should have been referred by staff to the Planning Advisory Committee of the Township of Oro - Medonte and considered at that level. Yours truly, .L (Print name f � A,; (Signature) (P ) � - ; (Address) Date: The Council of The Corporation of the Township of Oro - Medonte Township Administration Centre 148 Line 7 South Box 100, Oro, Ontario LOL 2X0 Care of Bruce Hoppe, Director of Building and Planning Dear Sirs: � � u 7�a7 ,iUl ' $ 7007 � � - i L TOWN-SNHP Re: 2243 Ridge Road West, Ron McCowan Committee of Adjustment Application No. 2007 -B -17 I am opposed to the application for severance noted above for the following reasons: • the severance and road construction are in conflict with the wishes of the residents of Shanty Bay and the Council of the Township of Oro - Medonte, who have shown by their unprecedented support of the purchase of The Church Woods by The Couchiching Conservancy that they wish to preserve the environment in its natural state where possible. • the construction of a road to the severed and retained lots will result in the destruction of hundreds of trees which are contiguous to The Church Woods. The permanent loss of these trees will result in loss of wildlife habitat and will threaten the wildlife corridor extending from Barrie to Orillia. • the residents of Shanty Bay do not want Bay Street extended. • the approval of this severance application and the extension of Bay Street will be precedent setting; the door will be open to further applications for severance on both sides of the extended Bay Street. • this application has such serious consequences that it should not be decided by the Committee of Adjustment; it should have been referred by staff to the Planning Advisory Committee of the Township of Oro - Medonte and considered at that level. Yours truly, (Signatu (Print name) (Address) THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro Ontario 2X0 Phone (765)487 487 -2171 TOWNSHIP Fax (705)487 -0133 OF �v wv om -me onto ca APPLICATION FOR GRANT /SUBSIDY NOTE: GRANT /SUBSIDIES ARE NOT AUTOMATICALLY RENEWED EVERY YEAR. NOTE: ORGANIZATIONS MAY BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS. NOTE: If additional space is required to complete your information, please use the attached sheet. Grant/Subsidy Request Amount $ /'SG? PART A - Organization Name and Address Information Organization Name ? i � t �{ '+1 Ua-11 Address 10 e rw b e tr-(o f- i cw �c R Z City S( � 952- , Prov. 0A-) Postal Code �'� j� Z t-0 Contact 4 )e -b t"d nod S Telephone `7 Z 1- D7 2a4, E -mail 6teL, oea-t, w &V J S(j� t/b a P.yS , L o m Fax PART B - Organization General Information Number of ( Out of Town Membership Fee Members -761 Residents If Applicable Geographic Area Date Served �t12� cs �g)4t.ij Formed -20 Outline the mission, purpose and objectives of your organization. g e tdv 'djT ns1t47 hr i nctzla� v ra ate-- _ -- -- - -- - a of oL 11100k "dl( L�Ja J +b dD" ,t 6�d/4 / Type gf Organization (i.e. Registered Charity, Non -Profit Organization, no status, etc.) and registration number if applicable. Other Sources of Revenue (include amounts that have been received or that are anticipated — other grants /subsidies, private funding, etc.).cu off, VGLt z b tx v?2 2 v t �a e v .hovs a"e- Purpose for which the current grant/subsidy, if approved, would be used. Give complete details (i.e. project or event description, time frame, community benefits). �f r h �� L wank G 1y �kAd "La r' c tLL'0_z'_t Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc). Previous grants /subsidies from the Township? Amount Requested: Amount Approved: 1.50 f�To PART C — Signature of Authorized Official(s) / N�ame�^& Positio�n - / Name & Position Year of Request: 906S d- 260, , Year of Approval: -4 2,00 Date: 7 ` b J Date: Tor office use only Approved: Denied: Amount $ Date: NOTE: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom of Information Co- ordinator, The Corporation of the Township of Oro - Medonte, 148 Line 7 South, Box 100, Oro, Ontario. LOL 2X0 Mr. Doug Irwin Township Clerk Oro - Medonte Township 148 Line 7 South Oro ON LOL 2X0 August 8, 2007 Dear Doug: On behalf of the Shanty Bay Festival I would like to request from the Council of Oro - Medonte an exemption to the bylaw similar to 2006 to allow for the Festival parade. The Shanty Bay Festival will take place this year on Saturday September 15 on the Village Green in Shanty Bay. Part of the Festival is a parade of children and others from the Fireball on the Ridge Road down O'Brien Street, along Bay St to the Green. The parade will start at 10 am. The Shanty Bay fire department will be involved and the OPP has also been invited to participate. St. John Ambulance has also been invited to attend the Festival. We are expecting another entertaining and safe event this year, celebrating our community and involving approximately 250 people. We hope the Council will be able to help with this request. Yours truly, Deborah Woods On behalf of the Shanty Bay Festival July 20, 2007 Mr. Doug Irwin Clerk Township of Oro - Medonte Box 100 Oro, ON LOL 2X0 i_ 1 } 4 r,.�,7 3 F. Tt r rel: 905.895.1281 1.800.465.0437 Dear Mr. Irwin, - �ax: 905853.5881 i -Mail: infb@1srca.on.ca Subject: Lake Simcoe Region Conservation Authority - Source Protection Web: wwwlsrca.on.ca Authority Composition 120 Bayview Parkway sox 282 With the passage of The Clean WaterAct, the Lake Simcoe Region Conservation Authority will Vewmarket,Ontario be participating with the municipalities of Orillia, Severn, Haliburton County and the District of .3Y 4x1 Muskoka to form a Source Protection Authority. In accordance with The Clean WaterAct, our Conservation Authority must confirm its desired membership composition and seek the support of watershed municipalities in this regard. The Lake Simcoe Region Conservation Authority was created in 1951 under The Conservation Authorities Act. The Act states that "members of an authority shall be appointed by the respective councils of the participating municipalities in the numbers prescribed by subsection 2 (2) for the appointment of representatives". Section 2 of the Actstates that municipal representation is based upon the municipal population within the watershed. In essence, the greater the municipal population, the more representatives will be appointed to the conservation authority. During the 1990's many conservation authorities within the Greater Toronto Area were growing to the degree that board representation was exceeding, in some cases, 50 members. During that time the reduction of authority boards were encouraged through provincial reviews, in order to achieve greater efficiencies. The Lake Simcoe Region Conservation Authority's Board, with the support of it's member municipalities elected to reduced its membership which was subsequently supported by the province. Today, the Board of Directors is 18 members in size, yet is eligible to be 31 members in accordance with the Act, as follows: Municipality A York Region Durham Region Bradford -West Gwillimbury Innisfil Oro - Medonte Watershed Ramara New Tecumseth Barrie Kawartha Lakes For Total Um. Current Membership 3 1 1 1 1 1 2 1 m Entitlement Based on Population 14 5 2 1 1 1 3 2 31 .../2 Mr. Doug Irwin Clerk Township of Oro - Medonte July 20, 2007 Page 2 of 2 Our Board of Directors dealt with this matter on June 22, 2007 and passed a resolution to seek the support of our watershed municipalities in maintaining our current membership representation at 18 as opposed to the entitled representation of 31 members. Attached is a copy of Staff Report No. 39- 07 -BOD as well as the resolution of support from the Board of Directors. Given the position of the LSRCA Board of Directors, we are respectfully requesting your consideration and approval of the following resolution: : WHEREAS the Lake Simcoe Region Conservation Authority (LSRCA) was created in 1951 under The Conservation Authorities Act, and WHEREAS the LSRCA's municipal representation entitlement on its Board of Directors is outlined in The Conservation Authorities Act, and WHEREAS the LSRCA has undertaken a membership reduction which permits for 18 municipal Board Members which has been supported by the province, THEREFORE BE IT RESOLVED THAT the corporation of the Township of Oro - Medonte approves their current membership representation of 1 member on the LSRCA Board of Directors and that these members represent the municipality regarding matters considered under both The Conservation Authorities Act and The C lean Water Act. Ilor Virginia Hackson Chair Attach: 1. Staff Report No. 39- 07 -BOD c: Councillor S. Agnew, LSRCA Board Member P. Gravelle, Chief Administrative Officer (Acting)/Treasurer, Township of Oro - Medonte B. Kemp, Director, Conservation Lands, LSRCA M. Valcic, Director, Corporate Services, LSRCA M. Walters, Director, Watershed Management, LSRCA D. Goodyear, Manager, Source Water Protection TO: Board of Directors -tall Report No. Page No. File No. Agenda Item No FROM: Don Goodyear Manager, Source Protection Planning DATE: June, 2007 39- 07 -BOD 1 of 3 NSPE1 V(b) BOD -06 -07 SUBJECT: Lake Simcoe and Couchiching /Black-Severn River Source Protection Authority Formation and Composition RECOMMENDATION: THAT Staff Report No. 39- 07 -BOD regarding the creation of a Source Protection Authority with representation from Lakes Simcoe, CouchichinglBlack - Severn watershed municipalities be received for information; and THAT Board Members pursue resolutions with their municipalities to confirm continuation with the existing representation on the LSRCA Board of Directors (per Column F of Table 1 in Staff Report No. 39- 07 -BOD), and the forthcoming Source Protection Authority (per Column H of Table 1 in Staff Report No. 39- 07 -BOD); and FURTHER THAT staff be directed to work with the CouchichinglBlack - Severn municipalities to obtain council support for the Couchiching /Black- Severn municipal representatives to be added to the LSRCA Board of Directors to constitute the Source Protection Authority. Purpose of the Staff Report: The purpose of this Staff Report is to describe the anticipated process for the creation of a Source Protection Authority for the Lake Simcoe and Couchiching/ Black- Severn watersheds, and to provide an estimate of the number of representatives that would be joining the LSRCA Board of Directors from the Couchiching /Black- Severn Municipalities for the purposes of Source Water Protection governance. Additionally, this report is to request the assistance of Board members in confirming that the existing LSRCA municipalities are satisfied with their representation on the Board of Directors per the historical Board of Directors reduction agreements. Staff Report No. Page No. File No. Agenda Item No Background: 39- 07 -BOD 2of3 NSPE1 V(b) BOD -06 -07 Source Water Protection is to be directed by a local watershed -based committee, termed in the Clean Water Act the Source Protection Committee. This Committee will be responsible for the development of an Assessment Report and a Source Protection Plan, and submission of those products to the Ministry of the Environment through the Source Protection Authority. The Source Protection Authority, in addition to receiving, reviewing and commenting ontheAssessment Reportand Source Protection Plan, will be responsible for the oversight of the program budget and workplan. In this region, there are three Source Protection Authorities (SPAs) proposed in the draft Clean Water Act Regulation; the Nottawasaga Valley SPA, Severn Sound SPA, and a combined Lake Simcoe and Couchiching /Black- Severn SPA (see attached map). The LSRCA Board of Directors, therefore, is to be supplemented by municipal representatives from the Couchiching /Black- Severn municipalities for the purposes of addressing Source Water Protection business. Issues: The draft Clean Water Act Regulation defers to the Conservation Authorities Act for determination of the membership on Source Protection Authorities, which in turn relies upon a representation by population formula. According to this formula, the municipalities in the combined LSRCA and Couch iching /Black- Severn Source Protection Authority would be allotted a total of forty four (44) seats (per the representation indicated in Column D of Table 1). This total represents more representatives than the Lake Sirncoe municipalities have agreed to constitute the LSRCA Board of Directors, and more representatives than the Black River municipalities desire on the Source Protection Authority. In an effort to streamline the operation of the LSRCA Board of Directors, the participating municipalities agreed in 1990 to a membership that is less than the full entitlement under the Conservation Authorities Act, as indicated by Column E in Table 1. -The current Board representation noted in Column F, reflects the City of Barrie's decision to send 2 of their allotted 3 members. The representation in Column F for the LSRCA Board membership needs to be affirmed by the municipalities in the watershed via resolution. The combined LSRCA and Couchiching /Black- Severn Source Protection Authority, to maintain the efficiencies of the reduced LSRCA Board of Directors, could be constituted as the existing LSRCA Board of Directors composition (Column F) and a m aximum of twelve (12) representatives from the Couchiching /Black- Severn municipalities (Column G), for a total of thirty (30) Source Protection Authority members (Column H). It i s likely, however, that the Couchiching /Black- Severn municipalities would voluntarily reduce the number of representatives based upon informal discussions with municipal staff. t1 j Staff Report No. 39- 07 -BOD Page No. 3 of 3 File No. NSPE1 Agenda Item No. V(b) BOD -06 -07 Relevance to Authority Policy: The Source Protection. Plan will contain information regarding sensitive and significant water resource features that may result in future refinement to associated LSRCA policies. Impact on Authority Finances: Costs associated with the Source Protection Authority formation and operation are included in the Source Water Protection budget, which is funded exclusively from a provincial grant during the completion of Source Protection Plans. Funding for the period following completion of the SWP Plan, however, when the Source Protection Authorities will be required to convene periodically to review Plan updates remains to be clarified. Summary and Recommendations: It is recommended THAT Staff Report No. 39- 07 -BOD regarding the creation of a Source Protection Authority with representation from Lakes Simcoe, Couchiching /Black- Severn watershed municipalities be received for information; and THAT Board Members pursue resolutions with their municipalities to confirm continuation with the existing representation on the LSRCA Board of Directors (per Column F of Table 1 in Staff Report No. 39- 07 -BOD), and the forthcoming Source Protection Authority (per Column H of Table 1 in Staff Report No. 39- 07 -BOD); and FURTHER THAT staff be directed to work with the Couchiching /Black- Severn municipalities to obtain council support for the Couch iching /Black- Severn municipal representatives to be added to the LSRCA Board of Directors to constitute the Source Protection Authority. Prepared original signed by: Don Goodyear, CMM Manager, Source Water Protection original signed by.: Reviewed by: Mike Walters, CMM III Director of Watershed Management Recommended by: original signed by. D. Gayle Wood, CMM III Chief Administrative Officer Attachments: 1. SPA - Watershed Map 2. Table 1: Lakes Simcoe and Couchiching / Black River Source Protection Authority, Analysis of Representation Entitlement Table is Lakes Simcoe & Couchiching / Black River Source Protection Authority Analysis of Representation Entitlement (A) (B) (C) (D) (E) (P( (G) (H) PmponlOO of Munidpl municipelityin Population in the Potential AddWons LSRCA I Black- combined LSRCA Entitlement Based due to indus,on of Severnwatershed &Black - Sevem on Population in Extennq LSRCA ExOne, LSRCA the Black -Severn Potential SPA MunxlPxllry PnP.I..P ( %) watershed wlumn(B) Ene9ement Represenlafwn m nidpah6ea representation Nate (1) Note (2) Note (2) Note (3) Note (4) Nate (5) u Note (6) Note (7) Peel Region'. Calatlon 52.324 0.52 214 1 0 0 0 0 Grand Total 676.666 ]969d9 d4 19 18 11 ]p NOW (1): The population Leta is based an the MPAC 2006 data Note (2): Population within Ma watersho, was estimated by muXlplying total murt,,slity population by Ne purport o, of the municipally within the watershed Nate (3): Based on the population ranges pointed in Section 2(2) 01 the Conservation Authorities Act Note (4): The entniament in wlumn (E) tar Onllia is stated as "0' amts it is not an enticement prescnbed in the Conservation Atdhontas Ad, boweyer this is an entitlement as per Board Note (5) The current LSRCA BOO represenla(ion (Column Fi re9e613 the 1990 Membership Redu0pOn agmelrrents. Not included in this column is the an ex -ot6po seat mr Odflia, and the ry m - -..� hnnouraembership tar Geroge RlbWW., ( '1 Note (fi): The polendal addition to the LSRCA BOO is basetl upon the maximum allowable representation for the Black -Severn mualolpalirles. 11 is likely Ihal the Black -Sevem municipalities --to desire feeer than the noted maximum SPA seats. Note (2): This patedhe SPA membership is based upon the existing LSRCA 800 representation, and the maximum aROwable representation for the Black -Seyem municipalities. ) AUG 0 [ 76P �� LEST WE FORGE ANNUAL MEMORIAL SERVICE at the SOLDIER'S MONUMENT WAVERLEY SUNDAY SEPTEMBER 99 2007 2:30 p.m. The Waverley community holds a service every year to keep fresh the memory of those who gave their lives for an ideal. The Soldier's Monument represents those servicemen from the former townships of Tiny, Tay, Flos and Medonte who died in the First and Second World Wars and the Korean War. Please plan to attend to honour those who gave their lives that we might live in freedom. For further information contact: Bonnie Reynolds 8420 Hwy 93 R.R. 92 Midland L4R 4K4 705 -526 -4216 526 -2306 Meryl Drake 636 Lakeshore Rd. E., R-RdI Oro Station, ON LOL 2E'0 mayor Harry f lughes, Deputy Mayor Ralph Hough & Council Mertibers Township of Oro,%,Iedonte, P. O. Box Ift Oro, ON LOL 2X0 Re: Composting Gentlemen, JUL 3 5 207 ORO-MEDONTE . I "" I have been speaking with friends and farnily members Echo live in Barrie and Orillia regarding the composting program each municipality has in place, in which all food and paper waste is compo, it all in plastic bags to so it, the .,red, it seems that this is much mare than putting landfill site- If T had a plaAce to recycle plastic bags and the composting program were in place. I probably would not have any garbage at all. i suggest that when the next negotiations, for the garbage contract comes Lip, that this idea be given some consideration. Yours truhi, V43—) Meryl Drake Lo r i it)i_ 3 (, 117 0 ( Twp Oro - Medonte Council L lr 94 1 July 26, 2007 Re: Surcharge of $500.00 for Order of Compliance # 2007 -0457, Lot 157 Plan M9 I am writing to both the Mayor, and the council to ask for exemption re the $500.00 surcharge which according to by -law 2005 -043 Schedule B. Earlier this year, my wife and I decided to add on to an existing deck. Initial conversations I had with various contractors, I was informed that if the deck was a floating deck, a permit was not required. After construction had been started, I decided to go into the twp office to obtain information myself. On Thursday June 7 late afternoon, I visited the twp office and spoke with a gentleman on the requirements for a permit. Unfortunately, I do not have the name of the person I spoke with. At that time, I explained and went through the following; • I wanted to ensure the deck was in compliance and was looking for some information on permits needed • The fact that construction (only the frame work) had already begun • Reviewed the size of the deck (14' X 14') with stairs coming down from the existing deck. At that time, a quick drawing of the framing of the deck was generated to look at. • Reviewed materials being used (all pressure treated) -beams and frames 2 "X8" -Posts 4 "X4" — fastened to metal post spike purchased through Home Depot -deck surface 2 "X6" - railing 2 "X4" with spindles 1.5" X 42" spaced 3.5" apart - stairs 2 "X10" • Reviewed that fact that a 2 years ago, ice damage in the winter compromised the railing and stairs of the existing deck and that with the extension, I had plans on replacing the entire railing system 2 At the end of our conversation, it was relayed that with the pretence of the deck being a floating deck, and that construction had already been started, that I should be able to complete it without the requirement of a permit. The only two (2) items passed along were to investigate the use of the post spikes, and to add in an additional two (2) posts. Before leaving, I asked one more time just to be sure if a permit would be required. I received the same message. "I think you can do without one, but if you want to ensure the deck is built correctly, and have it inspected, you may want to get a permit. You just need to submit drawings, fill in the application, and pay the necessary fees. My wife and I are individuals who want to follow the necessary by -laws. Based of the initial information we received from a few different contractors, and the information I received through conversation at your office, we felt we were OK to proceed without a permit. We thought we were still in compliance with necessary laws and regulations. It was a shock to us that on July 9, 2007 an Order of Compliance was attached to the railings of our deck for not acquiring a permit. Since July 9, I have been in conversation with various inspectors, deputies of the Twp office. I have expressed to each of them, that it is both my wife's and my intention to do what is necessary to stay in compliance. We have steps in place to obtain the necessary permit, and to pay the necessary fees associated with obtaining the permit. We feel though that based off the information I received back in June from a member of the Twp Office, a permit was not necessary, and being advised differently now, we should not be required to pay the $500.00 Non Compliance Order Charge. We are hoping that the council recognizes steps our concern for ensuring the deck is in compliance, and that they approve an exemption of the charge. Should you require any further information or wish to discuss in more detail, please do not hesitate in contacting either of us, r r & Laura Adamson ot Plan M9 9 Huronwoods Dr. R.R. 94 Coldwater, ON LOK IE0 701- 835 -6795 Jeff Hathaway Township of Oro - Medonte 148 Line 7 S., Box 100 Oro, Ontario - LOL 2X0 July 22, 2007 Dear Mayor Hughes and Council, I am writing to provide an update on the situation regarding Mr.Ray Arsic's derelict boats abandoned on our property at 5345 Highway 11 North. Since February, we have continued to reduce the number of boats by finding people who are interested in restoring them. We have been remarkably successful in this area. In June, with the help of friends, and a rented backhoe, we began to strip recyclable material, hazardous material (fuel tanks), and wood, from the remaining boats. Boats were sorted into several categories- likely to be restored, suitable for conversion, demolition, and landfill. Five boats warranted possible restoration, and these were placed near the highway for maximum visibility. Three of these boats have since been adopted by new owners. Two remain. Seven boats had suitable hulls for conversion into turtle ponds. As I have discussed with the Township previously, it is my intention to eventually convert 5345 Highway l I N into a turtle hospital. The presence of Mr. Arsic's boats last spring cost us a donation of up to $10000 for the construction of some turtle ponds. Since the best turtle ponds are constructed of fiberglass shells, we plan to use the fiberglass hulls of these seven boats, sunk into the ground, in this capacity. With slight modification, they should make excellent ponds that are invulnerable to leaks from turtle claws, etc. These seven hulls have been stripped, the decks have been removed, and they are ready for modification. We hope to install them in the near future, however we anticipate waiting until funds are available to fence them for security reasons, both human and turtle. At this point, we do not consider that these fiberglass shells are `boats', and therefore they do not contravene the zoning by -law. If the Township is in disagreement with this position, we are interested in discussing it further. One boat, the only wooden one, was stripped and then demolished. It is now a pile of wood. We are happy to report that only three boats needed to be sent to a landfill. These hulls were stripped, and then loaded with non - recyclable materials (vinyl, plastic, etc.) from the converted pond shell hulls. 5491 Highway 11 North, Oro - Medonte, RR #1 Orillia, ON L3V 6H1 TEL/ FAX: (705) 327 -2353 e-mail: info @scisnake.com Web: www.scisnake.com r.. Jeff Hathaway I believe that this represents remarkable progress to resolve this situation in the most environmentally and fiscally responsible manner. As of July 22, there are two restorable boats remaining. I hope that someone will take them; if not I will proceed with stripping them and converting those two hulls into turtle ponds as well. However, as I am now touring eastern Canada delivering educational programs about species at risk, I anticipate no change until I return at the end of the summer. I realize that this extends past the July 31s` deadline previously issued by the Township. Given that only two boats remain, I hope that the Township will consider this an effective resolution of the situation. Surely, a property owner with 53 acres of land can store two boats on it without violating the zoning by -law. If this is not the case, I would request a further extension to the deadline. Failing that, I will instruct some friends to proceed with stripping those two hulls for turtle pond conversion. However, a recent event will likely preclude them from being able to move the hulls from their present location beside Highway 11. When the 3`d last boat was removed, the person who took it borrowed my parent's boat trailer to haul it home. So far, it has not been returned, and we believe that he has stolen it. We are attempting to resolve this matter, but if the trailer is not returned we will have no way to move the two remaining boats prior to July 3151. Since I am on the road, email is the best way to contact me if you have any questions about the situation. The best email address to reach me at is Jeff @scisnake.com. I am able to check this only occasionally while traveling, so please expect a short delay in any response. I expect to return home near the end of August. Yours sincerely, cc. Council, Mr. Bruce Hoppe 5491 Highway 11 North, Oro - Medonte, RR #1 Orillia, ON L3V 6H1 TEL/ FAX: (705) 327 -2353 e-mail: info @scisnake.com Web: www.scisnake.com July 27, 2007 Lake Simcoe Regional Airport 224 Line 7 North, RR #2 Oro Station, Ontario Canada LOL 2EO Phone: (705) 487-0999 Facsimile: (705) 487 -1411 Email: info @lakesimcoeairport.com Web: �.lakesimcoeairport.com Mayor, Council, City Administrator and Treasurer Corporation of the City of Barrie 70 Collier Street a PO Box 400 Barrie, Ontario L4M 4T5 ° bJ , Mayor, Council, City Manager and Treasurer Corporation of the City of Orillia 50 Andrew Street South Orillia, Ontario L3V 7T5 Mayor, Council, CAO and Treasurer Corporation of the Township of Oro - Medonte PO Box 100 Oro, Ontario LOL 2X0 Members of Council, City Administrators and Treasurers: RE: Lake Simcoe Regional Airport Semi - Annual Report Further to the Public Accountability Act, (Bill 46), the Lake Simcoe Regional Airport has prepared a semi - annual report for your perusal. The following notes relate to the report. a) The Lake Simcoe Regional Airport June 30, 2007 Financial Statements depict that the airport is operating at approximately 30% ahead of its overall planned year -to -date, as evidenced by the attached report. b) The airport is pleased to confirm that the construction of a new 12,000 sq. ft. dedicated facility for Hydro One Helicopter Services has begun. The facility has an anticipated completion date of Fall 2007 and will house the provincial headquarters of Hydro One's helicopter operations. Weatherwise Aviation has undertaken to and been selected by Hydro One for the design and construction of the facility. c) Throughout the past three years, the Lake Simcoe Regional Airport Commission has tirelessly reviewed various design solutions and scenarios to resolve the mandatory and code compliant requirement for fire suppression. During the April 19, 2007 Lake Simcoe Regional Airport Commission meeting, and after consulting with the Township of Oro - Medonte Building and Fire Department officials, a final engineering design solution for the above referenced topic was reviewed and discussed at great lengths. In consideration of the mandatory code requirement for P- } 4✓ _ '1 j ^- t this system, the Commission ratified a motion for staff to proceed with the tender process. Concurrently, it was requested of the City of Barrie to provide an infrastructure loan for the costs associated with the mandatory requirement, of which unanimous support was received. Notwithstanding the ongoing delay's in construction activities while the fire suppression requirements remained under review (stemming from Township of Oro - Medonte Building /Fire Department mandated requirement), Weatherwise Aviation maintains a keen interest in continued developments at the airport not only to include further commercial hangar development activities, but also potential recreational hangar developments. d) The Lake Simcoe Regional Airport Commission is pleased to have had the opportunity to present the confidential document "Building a Business Case for Development' to the member municipalities in the first half of fiscal 2006. The received support from the municipalities and formal endorsement of this document is pivotal in advancing the airport's Capital works program and in attracting further commercial and industrial based tenants to the Lake Simcoe Regional Airport, ultimately creating a fledging aerospace industry business park environment. To that end, negotiations with various potential commercial opportunities are current and actively ongoing. e) Forming part of a strategic priority, the airport's branding and corporate and logo was redesigned in the first for of fiscal 2007. In addition to a new corporate image, the airport also undertook to completely redesign and launch a new Website — www.lakesimcoeairoort.com. f) Similarly to the 2006 event, the Lake Simcoe Regional Airport was pleased to learn that once again, it will partner with Canadian Forced Base Borden aand be the staging base of operations for their planned 2008 Armed Forces Day and Airshow event. The airport will be the main staging ground for various airshow acts of which will include the world renowned Canadian Snowbirds as well as the CF -18 Hornet demonstration team. In consideration of a larger scale air show portion, the airport is already in the planning stages. The foregoing information is for your perusal. Should you have any questions, please do not hesitate to contact the undersigned at (705) 487 -0999. Sincerely, aional Airport mm Airport Manager cc Lake Simcce Regional Airport Commission LSRA -- Operating and Maintenance Financial Results as @ June 30 2007 ACCT# EXPENSE BUDGET MONTHLY ALLOCATION __.. REPORT _.. Y -T -D _. ITEM BUDGET ALLOCATION REPORT 30-Jun 30-Jun 0 Previous year surplus _. _ _. $000 2800 __. $0.00 $220,000.00 $000 0% 0 Commercial Tax Rebate _ $0.00 $16,000.00 $0 00 $0.00 _ 0% 0 Contribution From Reserve $0 00 $0,00 3040 $0 00 0 8201 Province of Ontario- $0.00 3050 $0.00 $5,000.00 $0.00 0./. 8757 Lot Lease (Hangars) $39,63072 $2,000.00 $19815.36 $1,332.67 __. $19,81560 _.. 100% 8758 Dwelling Rentals _ $16,200 00 $8,100 00, $8,100 00 _ 100% 8759 ATB Lease$(office) $31,860.00 3090 $15,930.00 $15,000.00 $16,14000 101% 8760 Land Rentals (farm) $2,30000 $18000.00 $1,150.00 $9,97947 $230000 200% 8770 Concessions $300.00 $31530 $150.00 3220 $34.35 23% _ 8910 Tie -Down Revenue $10,00000 3222 $462645 $4,000.00 $5,486.00 119% 8911 Landing /Parking Fees $30,000.00 $15,000.00_ $13,074.75 $5,559.24 $15,442.25 _ 118 8913 Car Rental Commissions $1,000 00 $500 00 _. $0.00 _ 0./. 8917 Aircraft Servicing Margin $5,000.00 3430 $2,413.80 $4,000.00 $746.75 _ 31 8983 Aviation Fuel Margin $100,000.00 $650.00 $44,70000 $623.00- $3588910 83% Audit Fees Airport Maintenance Charge (AMC) $16,500.00 $2,000.00 $6,600.00 3530 $6,60(Y00 100% $2,000.00 Water & Sanitary Sewerage Charge $1,800,00 3566 $600 00 $0.00 0% 8999 Sundry Revenue _ $2,00000 $57,500.00 $100000 $33,994.69 $2,16754 217% )TAL REVENUE $256,590.72 $5,098.00 $119,660.36 3600 $113,721.59 96% ACCT# EXPENSE ANNUAL MONTHLY FINANCE % PLAN _- COMMENTS ITEM BUDGET ALLOCATION REPORT Y -T -D 30-Jun 30Jun 2800 Salaries & Benefits $220,000.00 $110,000.00_ $98,45219 90 - 2810 Honorarium $16,000.00 $8,000.00 $2,810.44 35% 3020 Staff Development $1,500.00 $750.00 $0.0o 0% 3040 Postage $400.00 $200.00 $0.00 0% 3050 Office Expenses $5,000.00 $2,500.00 $1,657.13 66% 3060 Subscriptions &Memberships $2,000.00 $1,000.00 $1,332.67 __. 133% 3070 Travel, Meetings 8 Conferences - $3,000.00 $1,500.00_ $466.26 31 3080 Telephone / Communication $7,000.00 $3,500.00 $3,85831 110% 3090 Promotion /Advertising $15,000.00 $7,500.00 $1,746.57 23% 3200 Insurance $18000.00 $9,979.47 $9,97947 100% 3221 Electrical Maintenance $8,000.00 $4,000.00 $31530 8% 3220 Dwelling Repair $1,000.00 $500.00 $0.00 0% 3222 Fuel Area Maintenance $4,000.00 $2,000.00 $0.00 0% 3223 Water &Septic Maintenance $15,000.00_ $7,500.00 $5,559.24 74% 3250 Building Repair /Maintenance $5,000.00 $2,500.00 $1,228.18 49% 3310 Staff Uniforms $1,000.00- $500.00 $0.00 0% 3430 Operations Vehicles) $4,000.00 $2,000.00 $1,695.98 _ 85% 3480 Licenses $650.00 $623.00 $623.00- 100% 3510 Audit Fees $2,000.00 $2,000.00 $2,000.00 100% 3530 Legal Fees $4,000.00 $2,000.00 $0.00 0% 3566 Janitorial Service /Supply $9,750.00 $4,875.00 $2,440.17 501/0 3568 Snow Removal $57,500.00 $37,500.00 $33,994.69 91% 3575 Grass Cutting & Ditching $12,500.00 $4,144.02 $5,098.00 123% 3600 Pavement Maintenance $6,000.00 $3,000.00 $0.00 0% 3640 Field and Other Supply $5,000.00 $2,500.00 $1,035.82 - 41 3900 Contingencies $5,000.00 $2,500.00_ $0.00 0% De -icing Maintenance $0.00 $0.00 $0.00 0% 5000 Utilities $26,000.00 $13,000.00 $17,646.76 136% 6030 Taxes $27,000.00 $13,322.18 $13,322.18 100% Interest $0.00 $0.00- $000- 0% 'OTAL EXPENSES $481,300.00 $249,393.67 $205,262.82 .ESS REVENUE $256,590,72 $118,660.36 $113,721.59 96% To: Sandy Agnew Sent: Sunday, July 29, 2007 10:29 PM Subject: Proposed Motion Hello Councillor Agnew, As you may have heard the Town of Midland has recently passed a motion in opposition to the development of site 41 and they have circulated that motion to the member municipalities of the County seeking their support and /or endorsement of a similar motion. FYI Midland's motion reads as follows; "That notwithstanding the June 26, 2007, decision of Simcoe County Council to proceed with the development of landfill Site 41, the Council of the Town of Midland is opposed to this action and requests that Simcoe County Council invest in County recycling, making of alternative energy, and 21st century waste management technologies in contrast to adhering to antiquated methods of waste management." This motion was carried 9/0. In response to Midland's request for similar motions, I offer the following, with minor revisions to Midland's motion on points that I feel are important. The draft is as follows, Notwithstanding that County Council at its June 26, 2007 meeting voted by the narrowest of margins, to proceed with certain preliminary work, and to provide minor funding in connection with Site 41, The Council of the Town/Township of strenuously objects to any further action or direction in connection with the development of proposed landfill Site 41 until such time as; 1.) The County has met its primary waste management goal, that being "the reduction, recycling and reuse of potential waste and waste so that remaining waste to be landfilled is minimized ", pursuant to the Conditions of Approval for Site 41, as set out by the Joint Board. 2.) The County has genuinely and purposefully sought out waste management alternatives by way of requesting, i.) An Expression of Interest, ii.) A Request for Proposal or iii.) A Request for Tender, from qualified parties. 3.) The County has undertaken to complete a comprehensive waste management master plan and business case analysis of said plan, which will give direction in these matters assisting, County Councillors in developing a fact driven point of view. If you feel that the above draft motion would be helpful, please feel free to adopt it as your own. If I can provide clarity on any matters related to this motion specifically or Site 41 in general, please don't hesitate to contact me. Thank you for your consideration in this matter Best Regards Ray Millar July 25, 2007 575 Dominion Avenue THE CORPORATION OF THE Midland, ON L4R1R2 Phone: 705 -526 -4275 TOWN O F MIDLAND Fax: 705- 526 -9971 info Qtown.midland.onza www.town. midland.on. ca — •F n s .t J3Uj t TO ALL SIMCOE COUNTY MUNICIPALITIES Re: Site 41 At a recent meeting, Midland Council considered the recent passing of a resolution by the County of Simcoe permitting commencement of the proposed engineered Site 41 landfill in the Township of Tiny. Please find attached a copy of a resolution passed by Midland Council at their meeting held July 23, 2007, expressing their strong opposition to Site 41, and requesting that the County of Simcoe invest in County recycling, making of alternative energy, and 2151 century waste management technologies in contrast to adhering to antiquated waste management methods. To this end; Midland Council is requesting that all Simcoe County Municipalities within the County of Simcoe consider conducting a recorded vote and passing a similar resolution. Yours truly, THE CORPORATION OF THE TOWN OF MIDLAND s `as Heather Babcock Clerk we Attachment C.C. Mr. Glen Knox, Clerk, County of Simcoe The Corporation of the Town of Midland Moved by ......V... r n Resolution No. 2007 -248 July 23, 2007 Seconded by .............. J........... THAT notwithstanding the June 26, 2007, decision of Simcoe County Council to proceed with the construction of landfill Site 41, the Council of the Town of Midland is opposed to this action and request that Simcoe County Council invest in County recycling, making of alternative energy, and 2151 century waste management technologies in contraft to adhering to antiquated methods of waste management. For: ................ Against:............... .. ................ Carried ............. I ......I ....... ,4',.. .( ...................... ............................... Defeated �% AYOR or CHA AN ,m T!. es ur. SUBJECT: Mayor James M. Downer Deputy Mayor Ruth Hackney Councillor —Ward 1 Patricia File Stephan Kramp Zena Pendlebury Councillor — Ward 2 Jack Charlebois Bob Jeffery Gordon McKay Councillor — Ward 3 Judy Contin THE CORPORATION OF TOWN OF MIDLAND DATE: <' RECORDED VOTE AYE ; V V V It/ V i.! P� ASS EFEATED Acv `wiws'v MUNICIPALITE DU CANTON DE TINY MUNICIPALITY OF THE TOWNSHIP OF TINY www.tiny.ca August 2, 2007 The Township of Oro - Medonte PO Box 100 Oro, Ontario LOL 2X0 Attn: Doug Irwin, Clerk Re: Waste Management Dear Mr. Irwin: 130 BALM BEACH ROAD WEST R.R. #1, PERKINSFIELD, ONTARIO LOL 2JO (705)526. 4204/526.3706 1- 866 - 939 -8469 FAX (705) 526 -2372 BUG 6 7 7*7 ORO MEDONP E Please be advised that at its July 30, 2007 Committee of the Whole, Council discussed the recent decision of County of Simcoe Council to proceed with the initial site preparation work on Site 41. As a result of the discussion, Council unanimously passed the following resolution: THAT notwithstanding the June 26, 2007 decision of the Council of the County of Simcoe to proceed with the initial site preparation work on Landfill Site 41, the Council of the Township of Tiny is opposed to this action and respectfully requests that the County of Simcoe invest in County recycling, investigate alternative energy and 21st Century waste management technologies and pursue the immediate development of a County wide Waste Management Strategic Plan; AND FURTHER THAT this motion be forwarded to all County of Simcoe municipalities to encourage each municipality to consider passing a similar resolution. Yours truly, A. Ruth Coursey, MCIP, RPP ` Chief Administrative Officer /Clerk cc County of Simcoe Member Municipalities /vf Recycled 4 Material July 24, 2007 Mr. Harry Hughes, Mayor Township of Oro - Medonte 148 Line 7 S., Box 100 Oro. Ontario LOL 2X0 Dear Mayor Hughes: Re: Appointment of Integrity Commissioner 575 Dominion Avenue Midland, ON L4R 1 R2 Phone: 705 -526 -4275 Fax: 705- 526 -9971 info @town.midland.on.ca JUL 2 (,u OR K-, _. At a recent meeting, Midland Council reviewed a letter dated June 29, 2007, from the Township of Oro - Medonte, requesting support in your petition to the County of Simcoe to appoint two integrity investigators, one from South Simcoe and one from North Simcoe, for all municipalities within its jurisdiction to undertake investigations as may be requested under Section 239 of the Municipal Act, 2001. As a result, we are pleased to provide you with a copy of Council's resolution supporting the Township of Oro - Medonte in this matter. Yours truly, THE CORPORATION OF THE TOWN OF MIDLAND Heather Babcock Clerk :kd C.C. County of Simcoe iY The Corporation of the Town of Midland • - PtASFyu: VUaara Moved by Secondedl M1`j f hf Resolution No. 2007- 233 July 23, 2007 THAT Council herein expresses their support of the Township of Oro - Medonte in their petition to the County of Simcoe to appoint two integrity investigators, one from South Simcoe and one from North Simcoe. for all municipalities within its jurisdiction to undertake investigations as may be requested under Section 239 of the Municipal Act, 2001. For: ..... ....... ... Against: /...j.. ''... ./ ............ Carried ......................... ............................... Defeated ............ ............................... /M OR or CHALRMA' J June 29, 2007 Ms. Carol Trainor Clerk/Deputy Treasurer Corporation of the Township of Essa 5786 Simcoe Cty. Rd. #21 Utopia, ON LOM 1T0 Re: Appointment of Integrity Commissioner Dear Ms. Trainor: At its regular Council meeting of June 27, 2007, the Council of the Township of Oro - Medonte adopted the following motion with respect to the above -noted matter: ,Be it resolved that The correspondence dated May 17, 2007, from Carol Trainor, Clerk/Deputy Treasurer, Township of Essa, re: Appointment of an Integrity Commissioner be received; And That Whereas Bill 130 amends Section 239 of the Municipal Act, 2001, providing that a municipality is authorized to appoint an investigator, to investigate in an independent manner, a complaint whether the municipality or local board has complied with Section 239 of the Municipal Act, 2001, or a procedure by -law under Section 238 of the Municipal Act, 2001; And Whereas if the municipality has not appointed an investigator, the Ombudsman, appointed under the Ombudsman Act, will investigate a complaint; Now Therefore the Township of Oro - Medonte respectfully requests that the County of Simcoe appoint two investigators, one from South Simcoe and one from North Simcoe, for all municipalities within its jurisdiction to undertake investigations as may be requested under Section 239 of the Municipal Act, 2001; and That this resolution be circulated to all Simcoe County municipalities." Thank you for your consideration of this matter. Yours sinc rely, H.S. Hughes Mayor cc: Simcoe County Municipalities Members of Council /jt Attention: Mayor Hughes Dear Sir: Re: Lake Simcoe Regional Airport, Promotion and Capital Development Ramara Township Council, at their meeting held on Monday, July 16, 2007, reviewed your request for support of the above mentioned matter. Council received and support your request to ask the County of Simcoe to consider potential funding for promotion and capital development of the airport. I trust the above is self explanatory, however if you require further information, please do not hesitate to contact me. Yours truly, Janice McKinnon, AMCT Deputy Clerk P.O. Box 130, Brechin, Ontario LOK 1BO, (705) 484 -5374 Toll Free 1- 800 -663 -4054 (for 689 exchange only) Fax (705) 484 -0441 Email: ramara(c�towns�.ramara.on.ca Web Site: www.mwnship.mmara.on.ca Proud Member of Lake Country June 6, 2007 The Corporation of the County of Simcoe 1110 Hwy #26 Midhurst, ON LOL 1X0 Re: Lake Simcoe Regional Airport, Promotion and Capital Development Dear Sir /Madam: At its meeting of May 23, 2007, the Council of the Township of Oro - Medonte adopted the following motion with respect to the above -noted matter: "Be it resolved that The verbal information presented by Councillor Evans re: Lake Simcoe Regional Airport, Promotion and Capital Development be received. And That Whereas the Lake Simcoe Regional Airport is centrally located within the County of Simcoe. And Whereas the Lake Simcoe Regional Airport is designated as an international port of entry. And Whereas the Lake Simcoe Regional Airport is operating through a Joint Venture Agreement between the Cities of Barrie and Orillia and the Township of Oro - Medonte. Now Therefore, the Council of the Township of Oro - Medonte petition that the Simcoe County Municipalities to promote the value and merits of the Lake Simcoe Regional Airport in their Economic Development information. And That the County of Simcoe consider potential funding for promotion and capital development of the Lake Simcoe Regional Airport. And Further That the Simcoe County Municipalities, the Cities of Barrie and Orillia and the County of Simcoe be circulated this resolution." -2- It would be appreciated if you would place this matter before your Council and advise the undersigned of its disposition. Thank you for your consideration of this matter. If you have any questions or concerns, please contact the Township office. Yours sincerely,,, H.S. Hughes Mayor cc: City of Barrie City of Orillia Simcoe County Municipalities Lake Simcoe Regional Airport Members of Council /jt Ministry of Transportation Office of the Minister Ferguson Block, 3rd Floor 77 Wellesley St. West Toronto, Ontario M7A 1Z8 416 327 -9200 www.mto.gov.on.ca AUG 0 12007 Minlst8re des Transports Bureau du ministre Edifice Ferguson, 3• stage 77, rue Wellesley ouest Toronto (Ontario) M7A 1Z8 416 327 -9200 www.mto.govon.ca Mr. Rowley Ramey President and General Manager Horseshoe Resort 1101 Horseshoe Valley Road Comp 10, RR # 1 Barrie, Ontario L4M 4Y8 Dear Mr. Ramey: E EIVE AUG 0 3 7007 s.. �i ft r I would like to thank you and your associates for taking the time to meet with my staff and I on July 17, 2007 regarding the upcoming construction work on Highway 400 in the vicinity of Horseshoe Valley Road. I appreciate the issues that you raised at our meeting and I can certainly understand the concerns and position of Horseshoe Resort and the adjacent business community. At our meeting we discussed a number of traffic control options to carry out this work on the Highway 400 northbound bridge over the Canadian Pacific Railway (CPR) tracks. Those options included: delaying the bridge work from AugustlSeptember to October /November; reducing the speed on the Highway 400 northbound lanes to keep the Horseshoe Valley Road off ramp open during construction; and closing the Horseshoe Valley Road off ramp and providing enhanced electronic signing along the Highway 400 northbound lanes in advance of the closure to advertise the detour route. Since our meeting ministry staff studied all available options and informed me that the option of closing the Horseshoe Valley Road off ramp and providing enhanced electronic signing is the only safe option. The Horseshoe Valley Road off ramp must be closed during the bridge repair work to provide a safe and efficient construction zone, protecting both the travelling public and the workers. In an effort minimise impacts to local business and the travelling public, daytime closures of the Horseshoe Valley Road off ramp will only occur from Monday to Thursday each week as required to accommodate the various phases of the bridge work. The ramp closures are anticipated to occur between Tuesday, August 7 and September 28, 2007 at which time the repairs to the bridge should be complete. Two additional electronic changeable message signs have already been placed along the Highway 400 Northbound lanes in advance of Horseshoe Valley Road. .2 -2- At our meeting you brought forward the idea of placing enhanced business signs along the municipal detour route in the event that the option of closing the Horseshoe Valley Road off ramp during construction is selected by the ministry. In this regard, Ministry staff discussed your idea with Simcoe County and confirmed that the County would review a proposal submitted by the local business community for enhanced business signing along the municipal detour route. As a result, I encourage you to pursue your idea further with Mr. Christian Meile, Transportation Maintenance Manager at Simcoe County. Mr. Meile can be reached at the Simcoe County Administration Centre, 1110 Highway 26, Midhurst, Ontario, LOL 1X0 and /or by phone at 1- 866 - 893 -9300 extension 1178. Ministry staff are available to assist in these discussions. In closing, I would like to again thank you and your associates for taking the time to meet with us and for bringing your concerns and ideas to my attention, and for your continued patience as construction proceeds along the Highway 400 northbound lanes in the vicinity of Horseshoe Valley Road. Sincerely, Donna Cansfield Minister c: Mayor Henry Hughes - Oro Medonte Rich Cassara — Carriage Hills Lana Bertram — Settlers' Ghost Golf Club Christian Meile — Simcoe County June 7, 2007 The Honourable Donna Cansfield Minister of Transportation 3rd Floor, Ferguson Block 77 Wellesley Street West Toronto, ON M7A 1Z8 Dear Honourable Cansfield: Re: Horseshoe Resort correspondence dated May 30, 2007, Exit Ramp #117, Hwy. 400 Northbound Lane f Canadian Pacific Railway Overpass Structure Widening At its meeting of June 6, 2007, the Council of the Township of Oro - Medonte adopted the following motion with respect to the above -noted matter: `7t is recommended that the correspondence dated May 30, 2007 from Horseshoe Resort to the Minister of Transportation presented by Mayor H.S. Hughes re: Hwy. 400ICanadian Pacific Railway Overpass Structure Widening be received; and that Council support the correspondence dated May 30, 2007 from Horseshoe Resort; and that the Minister of Transportation and Garfield Dunlop, MPP, Simcoe North be advised of Council's support.' Please find attached the above -noted correspondence. On behalf of Council of the Township of Oro - Medonte, I would respectfully request that you give favourable consideration to Horseshoe Resort's request. Yours sincerely, TOWNSHIP OF ORO- MEDONTE VHughes Mayor cc: Garfield Dunlop, MPP, Simcoe North Rowley Ramey, President & General Mgr., Horseshoe Resort Members of Council Attach. fit HORSESHOE RESORt� YOUR PACE. YOUR TIME. YOUR PLACE. May 30, 2007 �a Honourable Donna Cansfield, Minster of Transportation 3' Floor, Ferguson Block 77 Wellesley Street West Toronto, Ontario M7A IZ8 Dear Ms. Cansfield, I am writing on behalf of various business entities in the Township of Oro- Medonte who will be directly affected by the MTO contract 2007 -2030 Hwy 400 Northbound lane / Canadian Pacific Railway Overpass Structure Widening. Specifically, these entities include: • Horseshoe Valley Resort • Settlers' Ghost Golf Club • Carriage Hills Hospitality Inc. • Carriage Hills Vacation Owners Association • Carriage Ridge Owners Association • Carriage Hills Resort Corporation Collectively these businesses represent four tax - paying business entities, more than 1,200 employees, 13,000 residential tax payers and annual revenues in excess of 40 million dollars plus several hundred thousand visitors who also patronize other area establishments. We believed that previous contact and correspondence with various representatives of the Ministry of Transportation and contractors beginning in December of 2006, satisfied our mutual needs and mitigated an ongoing profound negative impact to the region. Quite simply, it was stated by Ministry representatives that the ensuing contracts would only close Exit Ramp #117 for 1 or 2 days. However, correspondence we received on April 24"', 2007 indicates that a new contract will result in ramp closure of 10 weeks beginning in August 2007. This is a complete departure from all correspondence and indications provided by the Ministry to date. Therefore, we respectfully request a meeting with you to address our concerns. Due to the timelines noted, this meeting must be held within the next two weeks in order to accommodate current planning. We await your reply. Respectfully, Rowley Ramey President & General Manager Office of the Premier Legislative Building Queen's Park Toronto, Ontario M7A tAt August 3, 2007 -.� Edifice de I'AssemblAe legislative Queen's Park Toronto (Ontario) M7A tAt Mayor H.S. Hughes Township of Oro - Medonte Box 100, 148 Line 7 S. Oro, Ontario LOL 2X0 Dear Mayor Hughes: AUG 0 9 7007 ONO- MEDONTE Thank you for your letter and the enclosed resolution regarding the Canada Goose population. I welcome the opportunity to hear council's views on this issue and appreciate your keeping me informed of the decisions of council. I note that you have also sent a copy of council's resolution to my colleague the Honourable David Ramsay, Minister of Natural Resources. I trust that the minister will also take council's views into consideration. Thank you again for the information. Please accept my best wishes. Yours truly, gg�� ` 4t7 z0f Dalton McGuinty Premier c: The Honourable David Ramsay July 23, 2007 Mayor Hughes Township of Oro - Medonte 148 Line 7 S., Box 100 Oro ON LOL 2X0 Dear Mayor Hughes: Ontario LEGISLATIVE ASSEMBLY GARFIELD DUNLOP, M.P.P. Simcoe North p3G Q 1 1801 ®RO_N4E00NP E Constituency Offices: ❑ 14 Coldwater Road West P.O. Box 2320 Orillia, Ontario 0V 662 Tel. (705) 326 -3246 1- 800 - 304 -7341 Fax (705) 326 -9579 0 482 Elizabeth Street Midland, Ontario 1_4R iZ8 Tel. (705) 526 -8671 Fax (705) 526 -8600 Thank you for forwarding me a copy of your letter addressed to Premier Dalton McGuinty. Please accept my apologies for the delay in responding. The letter outlines a resolution passed by Council supporting the City of Kawartha Lakes with respect to addressing the Canada Goose problem. I appreciate you keeping me informed on the issues of concern to the members of your Council and the residents of Oro- Medonte. Please continue to keep me up -to -date in the future. Once again, thank you for writing. Sincerely, ,..Y.n,fi..,; n' r Garfield Dunlop �AIPP Simcoe North G D gg MAILING ADDRESS: Garfield Dunlop, M.P.P • Room 445, Legislative Building • Toronto ON M7A 1 A8 • Tel. (416) 325 -3855• Fax (416) 325 -9035 E -mail: garfield_dunlop @ontia.ola.org Website: www,garfielddunlopmpp.com L� June 20, 2007 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Room 281 Main Legislative Building Toronto, ON M7A 1 Al Dear Premier McGuinty: The City of Kawartha Lakes has solicited the Township's support in their request to the Province of Ontario with respect to the Canada Goose Problem. The Township of Oro - Medonte has endorsed a resolution in support of The City of Kawartha Lakes Canada Goose Problem, a copy of which is attached. On behalf of the Council of the Township, I would respectfully request that you give favourable consideration to the City of Kawartha Lakes' request. Yours truly, H.S. Hughes Mayor Attach. Pt cc: The Ministry of Environment The Ministry of Health and Long -Term Care The Ministry of Community and Social Services The Ministry of Municipal Affairs and Housing Natural Resources Canada Wildlife Canada Garfield Dunlop, MPP, Simcoe North The City of Kawartha Lakes Members of Council Motion No. CW070606 -9 Moved by Crawford, Seconded by Evans It is recommended that 1. The correspondence dated May 22, 2007 from Sandra Richardson, Deputy Clerk, City of Kawartha Lakes, re: Canada Goose Problem be received. 2. That Council of the Township of Oro - Medonte support The City of Kawartha Lakes' request that the Provincial Government be requested to formulate a province -wide integrated goose management plan of action and any necessary funding to address the growing concern that municipalities with public waterfront green spaces and beaches have with respect to Canada Geese using such spaces and thereby impacting on the water quality and recreational use of these public spaces. 3. And Further That Dalton McGuinty, Premier of Ontario; the Ministry of Environment; the Ministry of Health and Long -Term Care; the Ministry of Community and Social Services; the Ministry of Municipal Affairs and Housing; Natural Resources Canada; Wildlife Canada; Garfield Dunlop, MPP, Simcoe North; and the City of Kawartha Lakes be notified of Council's decision. Carried. Page 4 Committee of the Whole Meeting - June 6, 2007 Irwin, Doug From: Stevenson, Beverly (MNR) [beverly.stevenson@ontario.ca] Sent: Monday, July 23, 2007 2:22 PM Subject: MNR - Rabies Vaccine Baiting Notice Ministry of Ministere des U9 ION so*- t 0-% r Natural Resources Richesses naturelles Rabies Research & Development Unit Trent University, DNA Building 2140 East Bank Drive Peterborough, Ontario K9J 8N8 July 2007 Dear Colleague, Phone: (705) 755 -1551 PAX: (705) 755 -1559 E -mail: adam.mcallister @ontario.ca Page 1 of 3 i This is a reminder that the province is continuing its annual wildlife rabies control operations for 2007. The trap- vaccinate - release programs have been underway since the beginning of July and aerial vaccine baiting will begin in mid - August. This ministry is committed to the research, control and eradication of rabies in Ontario, thereby protecting the health and safety of the public, their pets and the wildlife of this province. Our programs are so successful that broad areas of southern Ontario are free of fox and raccoon rabies. A person exposed to rabies should receive treatment without delay. If there is a delay in treatment and symptoms appear, the disease is fatal. We use a number of control measures in the fight against the rabies virus: • control measures at the point of infection (may be implemented when a new case is confirmed), • trap- vaccinate - release programs (beginning in July); and • widespread aerial vaccine baiting (beginning in August) and limited ground baiting in urban areas (beginning in July) Since 1989, we have been distributing oral rabies vaccine baits targeting foxes and raccoons (since 1999) on a large -scale in Ontario. When ingested, these baits immunize the targeted species against rabies. Our efforts have focused mainly on foxes as foxes have been the main rabies host in Ontario since the late 1950's. Our efforts have been so successful that fox rabies cases have decreased by 98 %; there were only 40 fox strain rabies cases in 2006, down from an average of 1,500 annually before control measures were implemented. In most areas, when 7/25/2007 Page 2 of 3 f, rabid foxes have been eliminated by our baiting programs, a decrease of rabid skunks soon followed. This has not happened in certain areas of south - western Ontario where remnant pockets of rabid skunks carrying and transmitting the fox variant of rabies persist. As part of our research and control efforts, we will be distributing a new oral rabies vaccine for skunks in selected regions of Grey, Dufferin and Wellington counties beginning on August 13th. This research is directed to eliminating the remaining pocket of rabid skunks in south - western Ontario. We will also be distributing oral rabies vaccine baits for raccoons in southeastern Ontario on Wolfe Island. It is necessary to continue rabies control programs when rabies incidence is low so that healthy wildlife populations are not infected by the remaining rabid animals. In jurisdictions such as neighbouring New York State, which did not have proactive, multi - partner programs, the number of raccoon rabies cases had climbed to more than 8000 in the initial six - year period. Ontario's MNR -led program is so effective that, in the first seven years, only 132 cases of raccoon rabies have been confirmed (as of July 11, 2007). The last confirmed raccoon rabies case in Ontario occurred in 2005 and our raccoon rabies control program has adjusted appropriately. One of the reasons for Ontario's success in controlling the spread of raccoon rabies is attributable to the introduction of a high -risk area in eastern Ontario. The boundaries of the high -risk area were reduced by approximately 65% in 2005 due to our successful efforts to control raccoon rabies. The boundaries are based on the location of cases for the previous two years and remain unchanged from 2006. in the high -risk area, people are encouraged not to move or relocate raccoons, foxes or skunks. These animals may only be relocated to a maximum of 1 km from their point of capture. This is intended to stop the spread of the disease. Beginning on July 23rd, staff and volunteers will be hand distributing vaccine baits throughout the river ravine systems in Toronto. This control measure is occurring as a result of four rabid skunks in the Bolton area (north of Toronto) in the spring of 2006. The remainder of the baits for this area will be distributed by helicopter in late August. From mid - August to mid - September, baits targeting foxes will be distributed throughout soutnwestern Ontario. The rabies control program is a joint effort that receives important input from a variety of partners across Ontario. Regional health units, municipalities, wildlife rehabilitators, licensed trappers, wildlife control agents and aboriginal communities are all key to the continued success of Ontario's world- renowned rabies control program. Included in this information package is: 1) Map of rabies control operations for 2007 2) Map of Raccoon Rabies High Risk Area 3) Rabies Vaccine Bait Fact Sheet 4) Protect Your Family Fact Sheet For further information about rabies prevention and control operations and to view updated maps, visit the Rabies in Ontario web site at ht_ / /rabies.mnr.gov.on.ca or call our rabies hotline at 1- 888 - 574 -6656. 7/25/2007 Page 3 of 3 rY Sincerely, Adam McAllister adam.mcallister @ ontario.ca Rabies Research and Development Unit 7/25/2007 µ Rabies Control Operations Ontario 2007 Fox Vaccine Baiting • -_� :..a .::�. August and October 2007 Georgian Bc3Y Raccoon lama Baiting August 2007 _ Trap- ainat- Release Arece July to October 2007 I Fox Vaccine Baiting August 2007 urban area elii cod Lake Huron °�- � � , /f. ,. Peterborough A ..=� To n h a n\ arfiia r Chatham _-CLl k Tto l k Guelph Note: This map is a draft .. y and subject to change based Stratford .:: �,�� fT � .� I�ariitn �'�� on loaf circumstances and additional rabies eases. Niaara Falls Simcoe Y Lake Erie 0 5 50 100 Kilometers +, fi ,. I I I I I f� Designed ned and produced y the Rabies Research This reap is illustrative only. De not rely on it and Development nits.£ ntario Ministry of Natural as being precise indicator of routes, location Resources, Peterb:or u h, Ontario. May 2007. of features, nor as a wide to navigation. Fact Sheet Ontario Feuille de renseignements Ministry of Natural Resources Ministere des Richesses naturelles July 18, 2007 RABIES VACCINE -BAIT IDENTIFICATION There are currently two types of vaccine bait, Ontario Slim and Ultra -lite, that are used in Ontario for both fox and raccoon rabies control. The primary differences between the two baits are their size, shape and weight. Exposure to the bait is not harmful to people or pets; however, in the unlikely event that people or pets come in contact with the vaccine contained in the bait, contacting a doctor or veterinarian as a precaution is recommended. Ontario Slim vaccine bait Ultra -lite vaccine bait Bait Ingredients The bait formula coats the blister pack containing the vaccine. This formula is the same for both types of bait and consists of fats, wax, icing sugar, vegetable oil, artificial marshmallow flavour and dark -green food grade fat - soluble dye. Also included in the bait formula is a small amount of tetracycline (HQ which is used as a marker so that researchers can determine if an animal has consumed a vaccine bait. Blister -pack (Vaccine Carrier) Ontario Slim This is a brown flocked polystyrene blister pack (19 mm x 19 mm x 7.0 mm) which weighs approximately 13 .0 grams. The blister pack has a polyester laminated aluminum foil, heat - sealable lidding. The polyester side of the seal, which has a green warning label printed under it, is exposed, while the body of the blister pack is embedded in the bait matrix. Ultra -lite This is a polyvinyl chloride (PVC) blister pack (40 mm x 22 mm x 10 mm) which weighs approximately 4.3 grams. The blister pack is a teal green polyester flocked container with a heat- sealed laminated polyester lidding. The body of the blister pack is embedded in the bait matrix but the green lidding is exposed and has a black warning label printed on it. 2/... 2. Vaccine in Baits ERA©- BHK -21 oral rabies vaccine Description: a `modified/ live virus liquid vaccine Volume /bait: 1.8 f0.1 ml in the blister -pack Other inclusions: antibiotics and vaccine stabilizers Colour: golden red opaque Target species: foxes only ONRAB oral rabies vaccine Description: a recombinant live virus liquid vaccine Volume /bait: 1.8 ±0.1 ml in the blister pack Other inclusions: antibiotics and vaccine stabilizers Colour: pale orange to pale pink Target species: skunk, possibly fox and raccoon -30- Contact: Adam McAllister Rabies Researcb and Development Unit 705- 755 -1551 Disponible en fran(ais ontario.ca /rabies Fact Sheet � Ontari ► Feuille de renseignements Ministry of Ministere des Natural Resources richesses naturelles June 6, 2007 PROTECTING YOUR FAMILY AND YOUR PETS AGAINST RABIES You can protect your family and your pets from any rabies strain by observing the following rules: • Have your pets vaccinated according to instructions from your veterinarian. • Do not feed wild animals. You may be putting your family in danger. Warn your children to stay away from wild or stray animals. Take measures to discourage wild animals from taking up residence in your home or on your property. For example, cover up potential entrances, such as uncapped chimneys, loose shingles, and openings in attics, roofs and eaves. You may want to contact a professional for advice. • Do not attempt to trap wild animals that are causing damage to your property. Instead, contact a professional animal control officer to remove nuisance animals. • Do not trap and transport wild animals to a new location. You could spread disease. • Do not keep wildlife as pets. It is against the law. • Report any animals behaving strangely to your local animal control office. • Do not touch dead or sick animals except to bury or dispose of them. Do so carefully, wearing protective gloves and making sure pets cannot get at the carcasses. • Do not try to nurse sick animals to health. • If you think you, or any member of your family, has been in contact with a rabid animal, immediately contact your local Health Unit, doctor, or go to your local emergency health care center. • Have all dead, sick or easily captured bats that have come in to contact with a human or pet, tested for rabies. Do not touch the bat. Contact your local Canadian Food Inspection Agency for testing. For further information on rabies, visit h ". /irabics.mnr. ov.on.ca /. For further information, contact the Ministry of Health Information Line, toll -free 1- 888 - 668 -4636. In Toronto, call (416) 327 -0427. Contact: Adam McAllister Ministry of Natural Resources (705) 755 -1551 Disponible en franfais -30- htttp:lh abics.mm. vov.on.ca Mayor & Members of Council Oro Medonte Township 7 th Line South Oro - Medonte, Ontario Dear Sirs/Madames, July 31, 2007 Jul 3 ? This letter is to formally request a temporary exemption to the dog bylaw in Oro Medonte Township, specifically in relation to the number of dogs allowed per household. We are the owners of two ten year Rough Collies and one four year old Golden Retriever. In the past year we inherited a ten year old Husky when my father, Tad Sitarz passed away on December 25, 2005. Under the circumstances of acquiring the dog, we feel that we have a moral obligation to ensure that the dog lives out her life comfortably. Currently she if on special dog food and preliminary tests show that she has Cushings disease. (As the medication is experimental she will not be treated.) As well, she shows early stages of arthritis. Before my father adopted her at the age of two, she was abused. As long as the dog is comfortable, we so no need to have her humanely put down. Certainly, at this point she is not an ideal candidate for adoption. All four of the dogs are indoor dogs. They are not allowed outside unless they are supervised. All of our dogs receive vet care as needed, are spayedlneutured and have up- to -date rabie shots and dog licenses. There has been one barking complaint from the next door neighbour, but this issue was really to get the attention of the OSPCA to report there were more than three dogs. The attending OSPCA officer attended our house and made note that when she attended, the dogs did not bark. The neighbours were asked to keep a log re the dogs barking and have not been able to produce one. (We feel this complaint was logged solely as backlash for a property severance the neighbour could not attain.) At the time the incident occurred, we spoke to the surrounding neighbours and all that we spoke to did not have issue with our dogs. r-^ r'. Page 2 of 2 In closing, this is a temporary solution to a morale obligation. We can see no other recourse as we love our own dogs very much and would not give up any of them. We ask that we be exempted from this bylaw until one of the four dogs pass away. We have asked our neighbours to sign the attached, indicating they have no objection to an exemption of the bylaw under these circumstances. Aside from the neighbour lodging the complaint and three neighbours who must be on vacation, every neighbour hassigned, agreeing to the exemption. Further, please find a letter from our veterinarian which will further indicate that there is a necessity for this temporary exemption and it has merit. We look forward to your favourable response. Sincerely, 'l '` E� x f . Tadeene Mulder Eric Mulders lb Forest Hill Drive, RR #2 Shanty Bay, Ontario LOL 2L0 Attach. We, the undersigned are neighbours of the Mulders family. We support their request to be exempted from the Animal Control Bylaw, specifically exempting the Iimit of the number of dogs per household from three to four, until such a time as one of their four dogs pass away. NAME ADDRESS SIGNATURE � t{�vr„- ft9a r- t--ts ✓��,r � i tffz Zls r °o e & g i7,zz rau' 1� t1�r.ivtcz� i5,s �'vct��° L�.t4 Jk?l s RIC I�0604 Ci/j 0 a PiPtAC, (aCPS -1 � b�-c v L jC�, rbv sexjjAcU" 4 4 Cc)q s i I-1 t L r-)E July 31st, 2007 To Whom It May Concern: 69 Yonge Street, S. Elmvale, Ont:. LOL SPO Tel: (705) 322 -2661 • Fax: (705) 322 -3651 • E -mail: elmvet@rogers.com Tadeene Mulders of 16 Forest Hill, R.R. # 2, Shanty Bay, Ontario has asked me to provide her with a letter documenting the current number and health of her dogs. According to my records Tadeene has the following dogs on file at my Veterinary Hospital: 1) Remmington: 4 year old Golden Retriever. Healthy 2) Nikiki: 10 year old Husky. Has Cushing's disease and not doing well. 3) Promise: 10 year old Collie. Healthy 4) Ranger: 9 Year old Collie. Recently treated for Cancer and not doing well. I would estimate that both Nikiki and Ranger both have less than one year to live. If you have further questions please feel free to contact me during normal office hours at 705- 322 -2661. Yours truly, K.J. Storimans, B.Sc. DVM House Call Services Available * Office Hours by Appointment —. 0 N TNR, 0'S CM ,1 _ w for all seasons MISSIONS- RRNEIA•RRR- MERRNTFRAMARA-SEVERN I JUL i G 2Cry7 i July 4, 2007 Mayor Harry Hughes & Members of Council Oro - Medonte Township Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes: On behalf of the Board of Directors of Ontario's Lake Country, I would like to thank you for your support and confidence in our organization. We believe now more than ever with the strong Canadian dollar and the ever increasing competition within the tourism industry that we need to actively promote the area as a four -season destination gem. Marketing as a collective makes great sense both in terms of the message delivered and the economies of scale that can be achieved. We are pleased to report that our three visitor information kiosks, as outlined in our deputations to your councils, are staffed and operational. We have moved forward in the development of a more formally structured organization and have begun the hiring process for an Executive Director (please see our website v -,x u�.ontarieslake: ountrv.con -. for further information on this position). It is our intention to have this position filled by September I". Once our Executive Director is in place we will correspond with you to determine an appropriate date this fall for the transfer of your $15,000. Again thank you for your support. Regards, i to Bruce Chappell President — Ontario's Lake Country n July 17, 2007 Township of Oro - Medonte Doug Irwin, Clerk 148 Line 7 South, Box 100 Oro, Ontario LOL 2X0 i °fig °w_ .. ,'' A JUL 1 TC Member Dear Mr. Irwin: Municipalities Re: Request for NVCA to review Operating & Capital Budget structure Further to your letter of June 291h requesting clarification of the June 8, 2007 NVCA Board of Directors resolution regarding our budgeting format /structure. The Board resolution has two key components as follows: ' . that the NVCA maintain the current budgeting format/structure; and, • that during the 2008 & 2009 Business Plan and Budget development process, the NVCA Board and staff will review the budget format to see if there is a need to change. Bullet one refers to the current budget year 2007; therefore, our budget structure and processing will remain the same for 2007. Bullet two directs the Authority to review the budget process to ensure compliance with appropriate auditing and legislative requirements. This will take place during the development of our 2008 Business Plan and Budget. As noted in the staff report (forwarded with my letter of June 11) which was accepted by our Board of Directors, and supported through the resolution, any changes to the budget formatting through the development and review process, will be reflected in our future budgets. Capital, Operational and Special Benefiting will be considered during our review. IP I hope this has helped to provide some additional clarification for Mayor Hughes and Council. I would be pleased to appear before the Mayor and Council to answer any questions still outstanding. Watershed Sincerl Counties / Wayne R. Wilson sfr °r`n CAO /Secretary- Treasurer c: Chair Fred Nix 1dt mbEr ?.f G Conservation ONTARIO NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation John Hix Conservation Administration Centre - Tiffin Conservation Area - 8195 8th Line Utopia, On LOM ITO Telephone: 705.424.1479 - Fax: 705.4242115 Web; wwvvmvca.on.ca Email: admin @)nvca -on.ca June 29, 2007 Wayne Wilson CAO /Sec reta ry- Treasurer Nottawasaga Valley Conservation Authority 8195 a Line utopia, ON LOM 1TO Re: Request for NVCA to Review Operating and Capital Budget Structure Dear Mr, Wilson: Your correspondence dated June 11, 2007, with respect to the above -noted matter, was formally received by the Council of the Township of Oro - Medonte at the regular Council meeting of June 27, 2007. Council has requested clarification with respect to your motion contained in your aforementioned correspondence. A copy of your June 11, 2007 is attached for your convenience. If you have any questions, please contact the undersigned. Yours truly, Doug Clerk /jt Attach. cc: Members of Council AvlEDONTE TOWNSHIP I O N k_J- June 11, 2007 JUN 2 7 2007 ING: COUNCILI /�i; D C. OF W. El Mayor Hughes and ounce JUN r 4 2001 The Township of Oro- Medonte ORO'Jy 148 Line 7 South TOH'NSNIPTF Oro, Ontario LOL 2X0 Member Municipalities Dear Mayor Hughes and Council: Re- Request for NVCA to review Operating and Capital Budget structure Further to the your request that the NVCA Board of Directors consider restructuring the NVCA budget format, please be advised that this matter was presented at the June 8/07 meeting of the NVCA Board of Directors for review and direction. The following resolution was carried. MOVED BY: Sandy Agnew SECONDED BY: Richard Lloyd a, RESOLVED THAT: The NVCA maintain the current budgeting format/structure; and, FURTHERMORE: That during the 2008 and 2009 Business Plan and budget preparation process, that NVCA Board Members and Staff review the NVCA budget format to ensure continued compliance with appropriate auditing and legislative ti. requirements; and, THAT: The budget continues to serve the Board Members needs. I ,O ir,ri. (Carried; ^.tu it)u'nf. A copy of the staff report presented to the Board of Directors on June 8/07 is enclosed for your information. Regards Watershed Counties (J�� s:ms«t Wayne R. Wilson GAO/Secretary Treasurer Copy: NVCA Chair Fred Nix Mcnlh f Of Cew7servirtg nur Heahh,ll 11laters NOTTAWASAGA VALLEY CONSERVATION AUTHORITY Centre for Conservation Conservation John Nix Conservation Administration Centre - Tiffin Conservation Area - 819.5 8th Line Utopia, On LOM 1 TO ONTARIO Telephone: 705.424.1479 Fax: 705.424.2715 Web: www.nvca.on.ca Email: admin@nvca.on.ca Date: June 8, 2007 STAFF REPORT Meeting No.: 06 -07 To, The Chair and Members of the Board of Directors From: Wayne Wilson, CAO /Secretary Treasurer Subject: Oro - Medonte request to change NVCA Operating and Capital Budget Format/Structure Recommendation: Resolved that the NVCA maintain the current budgeting format/structure; and, Furthermore: that during the 2008 and 2009 Business Plan and budget preparation process, that NVCA Board Members and Staff review the NVCA budget format to ensure continued compliance with appropriate auditing and legislative requirements, and that the budget continues to serve the Board Members needs. Background: donte has requested that the NVCA Board of Directors, The Municipality of Oro- Me consider restructuring the NVCA budget format, ( see attached resolution). Conservation Authority budget formats have evolved over the years. They are shaped by the following standards /requirements: C • onservation Authorities Act and MNR Policies, • Canadian Auditing Standards via Authority Auditors and • Local Conservation Authority funding realities, reflecting local issues and needs. The current budget format utilized by the NVCA meets the above standards and requirements. r our current sented totheltMay B OCAnBoad of has Directoconfirmed a dthis their Audit Report p AprilExecutive Committee. The current budgeting process at the NVCA separates large capital expenditures, such as the new administration building, from the annual operating budget. This allows separate debate and budget vote on the large capital expenditures. To meet the anticipated provincial capital accounting requirements the NVCA amended financial statements and procedures in 1997 to recognize capital assets and amortization. The NVCA follows proper accounting procedures for the recognition of capital versus operational expenditure. This is an area reviewed annually by our Auditors. On -going capital acquisition and replacement of items such as computers and vehicles are facilitated through the net proceeds of our annual operations. The Full amortization expense of $165,000 has been included in the 2007 NVCA budget. This ensures that CAO /Secretary Treasurer Staff Report Board of Directors 06 -07 NVCA Operating and Capital Budgets the full cost of carrying out the NVCA programs and operations is readily visible to our Board Members when they are developing and voting on the budget. Exceptions to this occur when special projects that benefit only one or a few municipalities are budgeted for. These projects are called special benefiting projects and are paid for by the benefiting municipality. Examples are; sub - watershed studies, natural heritage mapping projects, and Collingwood flood prevention projects. These special benefiting projects only proceed at the request/approval of the benefiting municipalities. The current budgeting procedure and format meets current budgeting protocols and requirements, developed with active involvement from the Board Members. Unless there is a significant issue or need to change the current budget format, expressed by board members, or the NVCA Auditor, it is recommended that we continue to implement the current budget format. it is also recognized that budget formats evolve to reflect shifts in legislative and Board Member needs. It is also recommended that budget format review be included during the normal Business Plan and budget development process. Respectfully Submitted; Wayne R. Wilson CAO /Secretary Treasurer Volunteers in Action! x,,_ c% National Office Box 45011, Ocean Park R.P.O. White Rock, B.C., V4A 91-1 Website: www.pitch -in.ca ` Greetings to all of our Municipal Friends! Misha van Veen: 1- 877-4- PITCH -IN misha @pitch -in.ca Patron, PITCH4N CANADA The Governor General of Canada We hope that all of your 2007 PITCH4N Week campaigns were successfull if you did not take part then this conference is a must! It is a great chance for you to learn about what PITCH -IN Week is, who is PITCH -IN CANADA, and what you can do within your municipality to combat litter, and waste management issues, as well meet your municipal neighbours and see what programs are working for them! SHARE- LEARN - NETWORK! This years topics will include: waste managemen4 litter, beautffication, graffiti, and civic pride programs that work —and don't! Jump on the green band wagon and join your municipal neighbours at PITCH -IN CANADA'S first series of municipal conference to be hell this October in Hamilton, Edmonton, and Vancouver. The PITCH -IN Team is excited! and getting prepared to pack 40 years of experience and expertise into a one -day conference/workshop for our municipal partners. The conference will feature a local trade show to display what your municipal partners have been doing within their community, workshops, and roundtables sessions for you and your colleagues to discuss issues and to share knowledge of what has worked in your community. Come to share and learn what is working within our communities to make them clean, green, and beautiful! If you are interested in attending please turn over, fill out the form and fax or mail it back to our national office. We look forwards to seeing and meeting you in October! www.pitch -in.ca 5\w�7 /; �� ° o ®peration .. V -.:.�� dean5weep PncruNCMN l MUNICIPAL CONFERENCE SHARE- LEARN - NETWORK WASTE MANAGEMENT, LITTER, BEAUTIFICATION, GRAFFITI, CIVIC PRIDE PROGRAMS THAT WORK - AND DON'T A one -day workshop on programs to improve waste management practices in the community Topics will Include: • Legislation and Enforcement - find out what works and what does not • Education - involving residents and businesses in waste management programs • Graffiti - what other municipalities are doing about it? Have their programs been successful? • How do you set up a year -round Program to involve the community in keeping your community litter -free? A presentation on a program that works. • How do you involve schools and what programs are available to you at no charge? • Techniques for involving the community in PITCH -IN CANADA's OPERATION: Clean Sweep program, The 20- Minute Makeover and other programs ➢ Measuring results - make the case for existing and future budgets ➢ e -Waste - What is being done to help communities dispose of this waste ➢ and much more.... WHAT: WHO: WHERE: WHEN: COST: Evening reception, one -day workshop, display of materials, network and share Individuals responsible for waste management, litter control, graffiti, "Adopt" Programs, PITCH -IN Week and other public participation and community -based programs ❑ Hamifton, Ontario ❑ Edmonton, Alberta ❑ Vancouver, BC September + October, 2007. You will be contacted with exact dates. Municipal Patrons of PITCH -IN CANADA Non - Patrons $149 $ 249 To determine interest in this workshop please complete the following: ❑ YES we are interested in attending this workshop. We would send We would attend the workshop in (check one): ❑ Hamilton ❑ Edmonton person(s). ❑ Vancouver We would be interested in sharing our program with other municipalities ❑ YES ❑ NO We will bring local materials to share with other municipalities ❑ YES ❑ NO Nameof Community/ Organization ......................................................................................... ............................... Address.............. ............................... Cityrrownl Village........................................... ............................... Prov ............. Postal Code .............................. Tel( ) ............................... Fax ( Contact Email Send or Fax to: PITCH -IN CANADA, National Office Box 45011, Ocean Park PO, WHITE ROCK, BC, V4A 91-1 Fax: 604 - 535 -4653 Phone: I- 877-4- PITCH -IN email: misha @pitch -in.ca July 16, 2007 439 Raymond Ave.,, Orillia, On L3V 6V2 Dear Mayor and Council: This is to justify the request for a donation of $ 500.00 for the Road Watch Program. Road Watch is moving into a Fund Raising mode. I have tried and made Presentation to the Lions and requested assistance from the Lioness. So far I have not received any funds. Road Watch to raise money requires Letterhead and envelopes. I have been Reluctant to do more myself as I believe Road Watch should be a group of Citizens who care about Road Safety. So far the Road Watch Committee consists of Auxiliary officer Liz van Noort. Glen Taber Valley Voice editor. Pastor Rob Spicer has also expressed an interest, and myself. With a team we can raise funds to cover the cost of another newsletter and cost of mailing. We appreciate your consideration. Yours truly Joan FitzGerald Chair Oro - Medonte Road Watch June 28, 2007 Mr. Mac Shiells c/o 52 Highland Drive Shanty Bay, ON LOL 2L0 Re: Oro - Medonte Community Policing Committee Application for Grant/Subsidy Request Dear Mr. Shiells: Your correspondence dated June 7, 2007, with respect to the above -noted matter, was formally received by the Council of the Township of Oro - Medonte at the Committee of the Whole meeting of June 20, 2007 with the following motion: "It is recommended that 1. The correspondence dated June 7, 2007 from Mac Shiells, Treasurer, Oro - Medonte Community Policing Committee, re: Application for Grant/Subsidy Request be received. 2. That Council approve the grant request in the amount of $500.00 for the Oro - Medonte Community Policing Committee and the amount be considered an overrun to the 2007 allocated donation account. 3. That Council waive the rental costs in the amount of $360.00 for the Oro - Medonte Community Policing Committee's use of the Community Room at the Ian Arthur Beard Community Complex. 4. And Further That the Oro - Medonte Community Policing Committee be requested to provide a breakdown of the proposed expenses for the Road Watch Campaign." Accordingly, please forward a breakdown of the proposed expenses for the Road Watch Campaign to my attention. Yours truly, oug Clerk /jt cc: Shawn Binns, Manager of Recreation and Community Services Irwin, Doug From: Sue Stanbury Sent: Monday, July 23, 2007 2:19 PM To: Irwin, Doug Subject: 4th line at Bass Lake Side Road Dear Mayor and Council of Oro - Medonte, Page 1 of i Set t 1 Currently you are undertaking major road paving in the township for which I applaud you, but I write concerning an existing road that has become a major problem. If you have driven from Horseshoe Valley Rd down the 4th line to Bass Lake Road recently, you will know my concern once you pass Alpine Way. The pavement has turned into washboard that throws you into the on- coming lane on blind hills and corners. The increased population and building construction in Horseshoe Valley has increased the travel on this stretch of road and now that the 4th is paved all the way from Bass Lake Side Rd to the arena at Hwy 11, I'm sure the traffic will only keep increasing. Please have your roads department address this terrible piece of pavement between Bass Lakes Side Rd and Alpine Way on the 4th Line. Thank you for your consideration and response. Regards, Sue Stanbury 7 ValleycrestDr Horseshoe Valley 835 -9988 712312007 - - - -- Original Messaae - - - -- From: BaronTen To: mel.coutancheaoro- medonte.ca Sent: Monday, July 30, 2007 10:19 AM Subject: Extreme Dust Line 4 N (Between County Rd 19 and Peter Street) Mayor and Council Dear Sirs: As discussed with Mr. Coutanche, my family has lived at 5549 Line 4 North for 20 years and the road conditions in this small unpaved stretch between the Moonstone Road and Peter Street have become worse and worse every year. This has of course been caused in part by the ever increasing traffic and the extreme weather conditions both winter and summer. Last year we got some relief from the dust by the road spraying but this year is intolerable for ourselves and our neighbours. We can't breath safely here any more as a thick layer of dust covers our entire house and furniture! Our trees and crops are white with dust and we are forced to wear masks to cut the lawns and road allowance. There are 14 houses, many with kids, in this 1 km stretch of road and we have had events on the road where we stop traffic and ask drivers to slow down and consider the health hazard. This summer the 3rd was closed and all traffic was diverted to our line, including school buses and trucks adding to the mayhem. We haven't even begun to discuss the potholes and mud. We are all concerned with the environment and can understand your reluctance to oil the roads but you have to weight the facts and consider the air we are breathing here. We believe that we tax payers have, for many years been very patient but this patience is now running very thin. We see that you have paved Peter Street with its long stretches of low density while leaving our tiny stretch of higher density with no consideration. Please tell us your rationale or outline your plan. Better still, please give some serious consideration to our plight. We have discussed the situation with our neighbourhood families and speak for many of them as well. Yours respectfully, John and Judy Zehngraff - Iversen 5549 Line 4 N, P.O.Box 149, Moonstone. ON LOK 1 NO H 835 -2997 Ron Cheslock f 1736 Wilkinson Street Innisfil, On 1-9S 5A8 (705) 333 -4700 (705) 722 -1145 Fax (705) 739 -0299 July 26, 2007 TOWNSHIP OF ORO- MEDONTE 148 Line 7 South Box 100, Oro, Ontario, LOL 2X0 ATTENTION: J. DOUGLAS IRWIN Dear Mr. Irwin, I am writing in regards to the property known as: PT Lot 21, Con 5, 010- 008 -112 2299 Hwy 11. AUG 0 1 7007 ORO- MEDONTE We are interested in purchasing this parcel of land. This property is adjacent to a piece of property that we are currently purchasing. I would appreciate a response at your earliest convenience. Thank you Sirncertst,�) Ron Cheslock FYom:HARDW00D HILLS 705 487 2153 08/13/2007 12:04 #039 P.002/003 F � 3 August 13, 2007 Doug Irwin Township of Oro – Medonte Fax(705)487 -0133 Mr. Irwin, On Behalf of the Ontario Cycling Association and Chico Racing, we would like to request partial road closure of the 6`' Line of Oro, North of Old Barrie Road for approx I km. The road closure would allow for bicycle crossing and bicycle traffic for the 2007 Provincial Mountain Bike Championships being hosted at Hardwood Hills on September 15 and 16, 2007. This event is fully sanctioned and insured by the Ontario Cycling Association. Permission for similar events has been granted in the past, with no apparent problems. To assist with traffic control, we would also request the use of traffic cones to separate the riders and possible local traffic as they travel along the road. Please let me know if you require any more information. Thank you for your consideration. 0141— Glenn Meeuwisse Hardwood Hills From:HARDWOOD HILLS 705 487 2153 08/13/2007 12:04 #039 P.003/003 Dear Neighbor, Hardwood Hills will be hosting the 2007 Provincial Mountain Bike Championships this weekend September 15/16. As part of the event riders will be climbing the hill at the first section of the 6'b line of Oro just north of Old Barrie Road. For the safety of the riders and possible drivers we have requested that this 1 km section be closed from 8 am to 5 pm for Saturday Sept 15 and Sunday Sept 16. The Township has approved this closure. This section will be partially barricaded to allow local traffic, and Marshals will be on location to coordinate traffic flow for the safety of riders and drivers. We appreciate your help with this matter. Please feel free to contact myself if you have any concerns or questions. Thank you, Glenn Meeuwisse Hardwood Hills 487 -3775 m 0 4—)4uo Xt� 11 9 of V\ - §3 0 G n � � va v � ". �y� °" �'N,:a�+:.� 4°-„�.au ;,;, �"`�- sds•4` -`t`", r6.-�e 1.-" i�.r°-*� ----- horseshoe valley property owners association 1101 horseshoghalley road, compartment 51, rr #1, barrie, on., L4M�4 —Y°8 tyL 3 54'T f � Aug 03, 2007 Township of Oro - Medonte 148 Line 7S, Box 100 Oro, ON LOL 2X0 Dear Mayor Hughes and Members of Council, Regarding the 4th line park, please accept this correspondence as our formal request to the Township to: 1) create a skating rink this winter 2) turn the existing walking trail into a fitness trail this year I believe that Shawn Binns has selected an appropriate site for the skating rink and has obtained costs for the fitness trail equipment. Thanking you, -//" ( --Y&a6 ..,VT from medical school in Ontario each year, far fewer than necessary to re•'' •r' duce the provincial physician short - fall. And since many communities are already classified as underserviced by the provincial government, munici- palities are left battling each other for physicians, Carlotta said. . The Process is tune mnsuming,.with task force representatives spending an;, average of 300 hours recruiting a sin, F•* J.T. MCVEIGH PHOTO gle doctor, she said. "It's a huge process to recruit afami- Dr. Matyae Hervieux checks images in the intensive Care Unit at Barrie's Royal Victoria Hospital. Dr. Hervleux Area Physician Recruitment program. ly doctor," Cadotte said, adding the force doesn't offer any huge mon•: one of the young physicians Involved In the Barrie and Mask incentives. the number of people without Family etary "We really go on the philosophy that " �.. Needs Physicians in Barrie area: we have a very cohesive medical'corn munity, and that Barrie really does Barrie of Health a tlnLOng Term Cara. As a result, both me dry and' ' eral prractt oner that does alittle bit would like to be in. sell itself in terms of the community,; leisure, great schools and state• ry Victoria Hospital have an immediate,need In the following fields: volvedrin hannall enco passing type of sports, of- the -art medical facilities," she said, medwine • Endocrinologist practice. I do everything up here," he adding a $5,000 moving expense sub -- 7has ogy. r Respirologist • General Internist said:: "L definitely want [o have a family sidy is offered. But it was the lifestyle aspect that logy - trics • Intensiviat • ICU /CCU. special'at practice component, youth to the el- daily and that's naturally going to has attracted Dr. Robert Gabor. Gabor, K, and his wife,recently pur- ` c Surg @ry al Medicine Source:: Royal Victoria Hospital chip away at this. I definitely would my emergency skills, chased a house in the city, in hopes of establishing a family medical practice, . Cardiologist - like to maintain I'm going to try to go to (hospitals in) )67 the love Barrie'smix of urban ands rural atmosphere, being close to both i. practice in Bar- Collingwood, Orillia or some of Surrounding communities." do nor necessary amenities and outdoor, ac.: tivitfes, such as strawb@rry picking,' in rie) is only an hour The ski hills�are rte around November. honr to the cottag • Gabor would like to open Eventually, Abo 30,000 Barrtie have a family doctor. Hers oneoF, the four.(amdy doctor. "Its -a lakefront community, and! only 20 minutes away,and we've just heardslotof nice things about it." upafamily'raedicsl emergency while cen- r to emergency medi- Andng -Terhe Me estimates Health and Long -Term Care estimates Barrie we're both very outdoors oriented pea . Gabor, who has been practising gen- tinning practise eral medicine on the reserve, will clue and many of the other general needs about Il new family physicians to up for the shortfall; others es- ple, " he said in a telephone interview from the Northern Ontario First Na• -:" meet with ' the taskforce next monthm skills learned ..help reduce make theme at least 18 are required. tions reserve of Moose Factory 1'(Bar =-,' discuserejocationto this city ^ f y . 2 horseshoe valley property owners association 1101 horseshoe valley road, compartment 51, rr #1, barrie, on., L4M 4Y8 July 24, 2007 Mr. Keith Mathieson Director of Engineering & Environmental Services Township of Oro - Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Dear Keith, Re: Household Hazardous Waste & Electronic Equipment Recycling Common materials such as those listed below should never be placed in with regular garbage or poured down a drain. The HVPOA would like to make it easier for our residents to depose of these items properly. We are proposing that these items be placed in bins at the Fire Station on 4`s Line between the hours of 9:00 a.m. and noon on Saturday, September 8 Ib . The bins would be delivered to the Nottawasaga Landfill Site that day as there is an HHW Event between 9:00 a.m. and 3:00 p.m. No commercial, industrial or institutional materials would be accepted. We would need the assistance of someone trained in handling such materials. I believe our firefighters may have that training. We would appreciate your promotion of this project and assistance in acquiring the necessary permission. You can contact me at 835 -1542 or by email j udy. sutherl and @ sympatico.ca. Hazardous Waste Aerosol cans Automotive fluids Batteries Ferilizers Fluorescent bulbs Medications Mercury thermometers Paint, varnish, stain, solvents Pesticides Propane tanks & cylinders Pool chemicals Yours truly, Judy Sutherland President, HVPOA Cc: Harry Hughes Mel Comanche Electronic Equipment Computers including modems, cables Monitors, printers & scanners Electronic games (e.g. Nintendo) Telephones, pagers, fax machines VCR or DVD players Radios & stereos (no speakers) Digital cameras NOT ACCEPTED Televisions, audio speakers Microwaves Page 1 of 1 Irwin, Doug From: Mel Coutanche Imel.coutanche @oro- medonte.cal Sent: Wednesday, August 08, 2007 2:12 PM To: Mathieson, Keith Cc: Hough, Ralph; Coutanche, Mel; Evans, Dwight; Hughes, Harry; Crawford, John; Agnew, Sandy; Allison, Terry; Irwin, Doug; Gravelle, Paul Subject: HVPOA re- Hazardous waste material collection From: Pickett, Kimberley [mailto: Kimberley. Pickett@county.simcoe.on.ca] Sent: Wednesday, July 25, 2007 1:23 PM To: Mathieson, Keith Subject: RE: Hazardous waste material collection Keith Tiina sent your email to me as I deal more closely with HHW than she does The collection that is being proposed will require a Certificate of Approval from the Ministry of the Environment to operate a transfer station and the vehicles used to transfer the HHW from the Fire Hall to the County's landfill will require a Certificate of Approval for a Waste Management System. If you require further information on the approval process the Ministry of the Environment Barrie District Office can be reached at 739 — 6441. These approvals generally take anywhere upto a year. Please feel free to contact me if you have any questions or if you need further information please let me know. Kimberley Pickett Technical Compliance Supervisor T: (705) 726 -9300 x 1195 F: (705) 726 -9832 8/9/2007 J TOWNSHIP OF ORO- MTDONTT as] r Dept. Report No. To: Prepared By: TR 2007 -17 Committee of the Whole Bonnie McPhee AQ00348 Subject: Department: Council July 25, 2007 Treasury AC00446 Statement of Accounts 140,924.82 Date: C. of W. $ 2,863,935.35 Payroll: August 02, 2007 Motion # July R.M. File #: Date: July 21, 2007 100,977.89 Roll #: Following is the statement of accounts for the month of July. Batch No. Date Amount Cheaue Reqisters: AC00443 July 11, 2007 $ 1,038,470.10 AC00444 July 16, 2007 1,100,854.74 AQ00348 July 24, 2007 450.00 AC00445 July 25, 2007 583,235.69 AC00446 July 31, 2007 140,924.82 $ 2,863,935.35 Payroll: PR00231 July 07, 2007 $ 95,534.64 PR00234 July 21, 2007 100,977.89 196,512.53 Credit Card Registers: AE00061 July 17, 2007 1,153.69 AE00062 July 17, 2007 74.67 1 Total $ 3,061,676.24 RECOMMENDATIONS 1. THAT Report No. TR2007 -17 is received. [r 2. The accounts for the month of July, 2007 totaling $ 3,061,676.24 are received. Respectfully submitted, Bonnie McPhee Accounting Clerk C.A.O. Comments: C.A.O. TOWNSHIP OF ORO- MEDONTE MEMORANDUM To: Mayor and Members of Council cc: Paul Gravelle, Acting CAO From: Doug Irwin, Clerk R.M. File #: Date: August 9, 2007 Roll #: Subject: Discharge of Firearms on Unopened Road Allowances At its meeting of July 18, 2007, Council directed staff to investigate the possibility of a by -law to prohibit the discharge of firearms on unopened road allowances. Section 119 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended provides that a municipality may, for the purpose of public safety, prohibit or regulate the discharge of guns or other firearms, air - guns, spring -guns, cross -bows, long -bows or any other weapon. Section 16(1) of the Fish and Wildlife Conservation Act, 1997, S.O. 1997, c. 41, as amended states: "A person who is in possession of a firearm not discharge or handle the firearm, or caus due care and attention or without reasonab for the purpose of hunting or trapping shall e it to be discharged or handled, without consideration for people or property." Section 17(1) of the Fish and Wildlife Conservation Act, 1997, S.O. 1997, C. 41, as amended, provides prohibitions with respect to loaded firearms and the discharge of a firearm in or across a right of way for public vehicular traffic. Section 17(2) states that these prohibitions do not apply to an unmaintained right of way unless the regulations provide otherwise. Given that there is an apparent contradiction between Section 119 of the Municipal Act and Section 17(2) of the Fish and Wildlife Conservation Act, it is recommended that staff obtain a legal opinion on whether a by -law passed under Section 119 of the Municipal Act prohibiting and regulating the discharge of firearms on unopened road allowances would be superseded by the Fish and Wildlife SO Oyh�,.a' l To: i'. p2 S.Y •_. MIR t Human Resources Officer Subject: Department: TOWNSHIP OF ORO- MEDONTE REPORT Dept. Report No. To: Prepared By: ADM 2007 -021 Council Tamara Obee CHRP Human Resources Officer Subject: Department: Council Administration Christmas Shutdown and C. of W. Holiday Meeting Cancellations Date: August 15, 2007 R.M. File #: Motion # Date: Roll #: 11BACKGROUND: In previous years, Council has approved closing the municipal office between Christmas and New Year's Day. To accommodate this shut down, the Y2 day paid holiday before Christmas Day and the 1/2 day before Boxing Day were combined to be recognized as one day during the shut down period. This closing has also precipitated the cancellation of regular Committee of the Whole and Council meetings that would fall within the holiday period. ANALYSIS: The Collective Agreement, Article 18 subsection 18.01 states "the Corporation recognizes the following as paid holidays for permanent employees: 1/2 day before Christmas Day, Christmas Day, Boxing Day, 1/2 day before New Year's Day and New Year's Day." This year Christmas Day falls on a Tuesday and Boxing Day falls on a Wednesday. It is suggested that the two 1/2 day closings be recognized on Monday, December 24th. Employees would be required to draw three days of their 2007 holidays to provide for the office closing for the shut down period (December 27th December 28th and December 31St). Employees with less than the required number of days in their vacation bank for 2007 would have the option of drawing on their 2008 entitlement or taking the time off without pay. Payroll would be processed prior to the proposed shutdown to accommodate bank holiday closures. The Public Works department crews would be on call in the event of inclement weather. The Oro - Medonte Community Arena would be open during the shutdown with the exception of Christmas Eve, Christmas Day, New Year's Eve and New Year's Day. Should Council approve the office closing between Christmas and New Year, the regular meeting schedule would also be affected. It would be necessary to cancel the December 26th, 2007 Council meeting and the January 2nd, 2008 Committee of the Whole meeting. The Clerk has recommended that a Special Council Meeting be added immediately following the December 19th, 2007 Committee of the Whole Meeting to ratify the Committee of the Whole recommendations. r Attached for Council's consideration is a calendar for the months of December 2007 and January 2008. The calendar outlines the dates being recommended for Christmas Shutdown as well as the meeting schedule for the two months with suggested cancellations noted. It is recommended that Council give favourable consideration to the Christmas shutdown as well as the meeting cancellations as outlined. RECOMMENDATIONS: 1. THAT Report No. ADM 2007 -021 be received and adopted. 2. THAT the holiday shutdown commence at 4:30pm on Friday, December 21St , 2007 and extend to 8:30am Wednesday, January 2, 2008. 3. THAT the Administration Centre, Roads Yards and the Oro- Medonte Community Arena be posted accordingly. 4. THAT the regular Council meeting scheduled to be held on December 26th, 2007 and the regular Committee of the Whole meeting scheduled to be held on January 2 "d, 2008 be cancelled and that a Special Council meeting be added immediately following the December 19th, 2007 Committee of the Whole to ratify the Committee of the Whole recommendations. 5. THAT staff and the public be notified of the shutdown and meeting cancellations accordingly. submitted, Obee CHRP Resources Officer e�-- EPA Th DECEMBER T lxlorl ..� l. ter; 200'7 Nun lllVll 1 2 3 4 5 6 7 8 Committee 5 of the Whole 9:OOam 9 10 11 12 13 14 Council 7:00 pm 15 16 17 18 19 20 21 22 Years Day C.mmitte..f Office Meeting the Whole 9:00 am Closed at Cancelled special Canned 4:30pm 23 21 Christmas Eve In dw Christmas Eve st.t In dq New Years Eve Stat 25 Christmas Day Meeting 2 Boxing Day Council Meeting Cancelled 27 vaCatlOII Day 28 VaC8t30II Day 29 Council 110 30 31 New Years Eve Vacation Day JANUARY 2008 c__.. M.,r, Tne wed Thu Fri Sat qua, _ - -- 1 2 3 4 5 Office Opea New .iCommift. ttee .f Years Day theeting Meeting Cancelled g 8 9 11 12 r7— Council 110 7:00 pm 13 14 15 16 17 18 19 Committee of the Whole 9:00 am 20 21 22 23 21 25 26 Council 7:00 pm 27 28 29 30 31 sf 0 ' 0 1 I • REPORT Ct_ Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE PW2007 -10 Jerry Ball Subject: Department: Council Fence Extension — South Public Works C. of W. Works Yard Date: August 1, 2007 R.M. File #: Motion # M04 -26485 v -002 Roll #: Date: BACKGROUND: During the 2006 Oro Fall Fair, the Fair Board Executive experienced numerous difficulties with illegal entry into the fair events. To reduce their liability and improve security during the two -day fair event, the Executive has received quotations to extend, vertically, the existing perimeter chain link fence by two (2) feet and to add barbed wire, therefore keeping the access to the Fairgrounds limited to the existing entrances. In conjunction with the Fair Board's fencing project, the Fair Board Executive has requested Public Works consider adding the extension to its approximately 550 feet of existing chain link fence and to install two (2) new gates at the Works Yard entrance to assist in securing the Fairgrounds area and the Works Yard. The cost to the Works Yard for this project is $5,582.08, plus G.S.T., which includes labour and materials. ANALYSIS: In considering this fencing request, security will be improved not only during the fall fair event, but during the entire year for the Old Town Hall and the South Works Yard. As this project was not considered during the 2007 budget deliberations, it is recommended to proceed with the quotation from Simcoe Fence Company, in the amount of $5,582.08 (plus G.S.T.), to add the fence extension to the South Works Yard, including two (2) new gates, and that this cost be an overrun to the 2007 budget. RECOMMENDATION(S ): 1. THAT Report No. PW2007 -10 be received and adopted. 2. THAT Public Works proceeds with the quotation from Simcoe Fence Company, in the amount of $5,582.08 (plus G.S.T.), to add the fence extension and two (2) new gates within the South Works Yard boundaries. 3. THAT the cost of this project be considered an overrun to the 2007 budget. 4. AND THAT the Oro Fair Board Executive and Simcoe Fence Company be notified of Council's decision accordingly. Respectfully submitted, Jerry Ball Public Works Superintendent -2- TOWNSHIP OF ORO- MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE PW2007 -11 Jerry Ball Subject: Department: Council Closure of Bass Lake Public Works C. of W. Sideroad between Atlantis Drive and Line 15 North Date: August 3, 2007 R.M. File #: Motion # L04 -9162 Roll #: Date: -• Within each of the signed Boundary Road Agreements that Oro- Medonte has with neighbouring municipalities, it stipulates that each municipality is responsible for associated construction costs as it relates to their boundary road section, with the exception of bridge structures or culvert repairs /replacement over 600 mm in size. Any costs associated with necessary work on these items are split 50/50 with each municipality. The City of Orillia has now completed the engineering for construction work on Bass Lake Sideroad, from Atlantis Drive to Line 15 North, and are prepared to start with the preliminary work this year with completion in 2008. Scheduled work for 2007 includes replacement of the existing 1,120 mm x 1,575 mm culvert pipe located within the swamp area between Old Scotia Place and Hawthorn Place, at an estimated cost of $22,000.00, with $11,000.00 being Oro - Medonte's share. The City of Orillia has obtained all the necessary permits and will be notifying any affected residents of the proposed work and road closure. This two -day project is scheduled to commence during the week of August 27, 2007. ANALYSIS: This project was not contemplated in the 2007 budget. As this scheduled work is within the Boundary Road Agreement, it is recommended that the Township of Oro - Medonte cost share this project 50/50 with the City of Orillia and this cost be an overrun to the 2007 budget. There are sufficient savings within the Roads operating budget to absorb this overrun. RECOMMENDATION(S): 1. THAT Report No. PW2007 -11 be received and adopted. 2. THAT the Township of Oro - Medonte cost share 50/50 with the City of Orillia, in the amount of $11,000.00, for the culvert replacement on Bass Lake Side Road between Atlantis Drive and Line 15 North. 3. THAT this project cost be an overrun to the 2007 budget. 4. AND THAT the City of Orillia be notified of Council's decision accordingly. Respectfully submitted, Jerry Ball Public Works Superintendent TOWNSHIP OF ORO- MEDONTE .,. Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE PW2007 -12 Jerry Ball Subject: Department: Council Request for Speed Reduction Public Works _ Date: C. of W. — Gore Road August 3, 2007 R.M. File #: Motion # T08 -25505 v -002 Roll #: Date: BACKGROUND: Correspondence dated June 15, 2007 was received from Mr. Grant Hudson at the Regular Committee of the Whole meeting held on June 20, 2007 requesting a speed reduction along Gore Road. Presently, the speed limit for this three kilometer section of surface treated road is 80 km /hour. Mr. Hudson has indicated that traffic leaving Heritage Hills Golf Course, which is approximately 200 AADT, are speeding out of control when approaching the curve prior to the intersection at Napoleon Road and County Road #93. This has become a concern, especially when children are riding bicycles in this area. ANALYSIS: Upon completing a site inspection of Gore Road, it was determined that it was difficult to travel more than 50 km /hour driving westbound on Gore Road approaching the curve and intersection. It was also determined that it would be difficult to achieve a high rate of speed when accelerating from the Napoleon Road intersection, traveling eastbound towards the golf course. However, it was felt that an advanced warning stop sign, located prior to the curve, would be more beneficial in slowing any vehicles approaching the intersection. This, along with the existing curve sign, would provide a warning to drivers without any type of enforcement required. It is therefore recommended that the existing 80 km /hour speed zone be maintained within this 100 metre section and a new advanced warning stop sign be installed, along with a 50 km /hour tab on the existing curve sign. RECOMMENDATION S 1. THAT Report No. PW2007 -12 be received and adopted. r 2. THAT the speed limit along the entire section of Gore Road remains at 80 km /hour. 3. THAT an advanced warning stop sign be installed prior to the curve at the Napoleon Road intersection, along with a 50 km /hour tab on the existing curve sign. 4. AND THAT Mr. Hudson be notified of Council's decision accordingly. Respectfully submitted, Jerry Ball Public Works Superintendent ev M TOWNSHIP OF ORO- MEDONTE I T=110 A I rT a� Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE PW2007 -13 Jerry Ball Subject: Department: Council Bridge Repairs — Woodland Public Works Date: C. of W. Avenue August 7, 2007 R.M. File #: Motion # M04 -26485 V -002 Date: Roll #: BACKGROUND: Within the 2007 budget deliberations, Council approved a $30,000.00 expenditure for repairs to the north and south bridges at Brough Creek on Woodland Avenue. These bridges are jointly owned by the Township of Oro - Medonte and the City of Orillia and the original estimated cost to complete the necessary repairs was $60,000.00. In early June, the City of Orillia advertised for proposed bids for the completion of this project, however none were received. The project was advertised for again in mid -July and copies of the tender package were sent directly to several firms. ANALYSIS: On August 2, 2007, two (2) tenders were received for this project, the results being as follows: ❖ Cascone Contracting of Orillia, Ontario $ 92,400.00 (excluding G.S.T.) ❖ Alexman Contracting Inc. of Thornton, Ontario $109,235.00 (excluding G.S.T.) The low tendered total cost for this project has risen by $38,400.00, therefore increasing the Township of Oro - Medonte share by $19,200.00 to a total of $49,200.00. It is proposed that the City of Orillia proceed with the tendered contract from Cascone Contracting and that the increase to the Township of Oro - Medonte, in the amount of $19,200.00, be financed from the Bridge Reserve, as recommended by the Township's Treasurer, Mr. Paul Gravelle. RECOMMENDATIONS 1. THAT Report No. PW2007 -13 be received and adopted. 2. THAT the increased cost of $19,200.00 to repair the north and south bridges at Brough Creek on Woodland Avenue be financed from the Bridge Reserve. 3. AND THAT the City of Orillia be notified of Council's decision accordingly. Respectfully submitted, Jerry Ball Public Works Superintendent -2- TOWNSHIP OF ORO- MEDONTE h A 091 19 Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE EES2007 -27 Keith Mathieson Subject: Department: Council 2008 Optional Collection Engineering and Dates for Township of Oro- Environmental Services C. of W. Medonte Household Waste Date: July 26, 2007 R.M. File #: Motion # L04 -25960 Roll #: Date: The County of Simcoe entered into a five (5) year contract in 2006 for the collection of household waste within the Township of Oro- Medonte. As part of this contract, the Township has three optional collections, being yard waste (two (2) times /year); combined bulky and metal item collection (maximum limit of five (5) bulky items and five (5) metal items once /year); and Christmas tree collection. Attached for Council's perusal is correspondence dated July 10, 2007 from the County of Simcoe requesting finalization of the optional collection dates for 2008. ANALYSIS: The proposed dates by the County of Simcoe are consistent with the dates of previous optional collection for the past three (3) years. Township staff have not received any negative concerns from residents with respect to these dates. RECOMMENDATIONS 1. THAT Report No. EES2007 -27 be received and adopted. 2. THAT the optional collection dates for 2008 be approved as follows: Yard Waste Collection — May 20, 2008 and October 27, 2008 Combined Bulky and Metal Item Collection — September 8, 2008 Christmas Tree Collection — January 5, 2009 3. AND THAT the County of Simcoe be notified of Council's decision. submitted, Keith Nfathieson Director of Engineering and Environmental Services IPM The Corporation of the County of Simcoe ov (705) 726 -9300 Fax: (705) 726 -9832 ENVIRONMENTAL SERVICES DEPARTMENT Administration Centre 1110 Hwy. 26 Midhurst, Ontario LOL 1 XO July 101h, 2007 Keith Matheison, Manager of Public Works, Township of Oro - Medonte, Box 100, 148 Line 7 South Oro On LOL 2X0 Dear Mr. Matheison, Optional Collection — 2008 We are writing to finalize the optional collection dates for 2008 and list below the dates provided by the contractor for the optional collections in the Township of Oro - Medonte. Yard Waste Collection • May 20th, 2008 • October 27th, 2008 Combined Bulky & Metal Item Collection (max. limit 5 bulky items & 5 metal items) • September 8th, 2008 Christmas Tree Collection • January 5th, 2009 Note - January 7th, 2008 is already confirmed in the 2007 calendar We would request your confirmation of the above date by August 11 th , 2007, along with any additional optional collections that the Township may require, in order that these collections and dates can be incorporated into the `2008 County of Simcoe Curbside Collection Calendar'. We will again be incorporating 13 months into the calendar (January 2008- January 2009, inclusive), and delivery of this calendar will occur in the early part of January 2008 using Canada Post bulk -mail. Yours Sincerely, Tiina Nautras Contract & Collections Supervisor Committee of Adiustment Minutes Thursday July 19, 2007, 9:30 a.m. In Attendance: Chairperson Lynda Aiken, Member Rick Webster, Member Bruce Chappell, Member Garry Potter, Member Michelle Lynch, Secretary- Treasurer Adam Kozlowski 1. Communications and Correspondence Correspondence to be addressed at the time of the specific hearing. 2. Disclosure of Pecuniary Interest None Declared. Committee of Adjustment -JULY 19, 2007 Page 1 3. Hearings: 9:30 2007 -B -10 972580 Ontario Inc. Plan 51 R- 27093, Parts 1 & 3 1555 Highway 11 North (Former Township of Oro) In Attendance: Berardo Mascioli, Applicant Secretary- Treasurer Adam Kozlowski read correspondence received from Asia Polus, Ontario Ministry of Transportation, dated July 13, 2007 verbatim to the Committee and audience. Motion No. CA070719 -1 BE IT RESOLVED that: Moved by Rick Webster, seconded by Michelle Lynch "Committee defer Application 2007 -8 -10 until such time that comments are received and issues resolved from the Nottawasaga Valley Conservation Authority and Ontario Ministry of Transportation Carried ". Committee of Adjustment -JULY 19, 2007 Page 2 9:45 2007 -B -11 Marisa Mascioli 56 Line 2 South -> Plan 51 R -27093 Part 4 (Former Township of Oro) In Attendance: Berardo Mascioli, Applicant Secretary- Treasurer Adam Kozlowski read correspondence received from Asia Polus, Ontario Ministry of Transportation, dated July 13, 2007 verbatim to the Committee and audience. Motion No. CA070719 -2 BE IT RESOLVED that: Moved by Rick Webster, seconded by Michelle Lynch "Committee defer Application 2007 -B -11 until such time that comments are received and issues resolved from the Nottawasaga Valley Conservation Authority and Ontario Ministry of Transportation Carried ". Committee of Adjustment -JULY 19, 2007 Page 3 10:00 2007 -B -12 972580 Ontario Inc. Plan 51 R- 27093, Part 1 1555 Highway 11 North (Former Township of Oro) In Attendance: Berardo Mascioli, Applicant Secretary- Treasurer Adam Kozlowski read correspondence received from Asia Polus, Ontario Ministry of Transportation, dated July 13, 2007 verbatim to the Committee and audience. Motion No. CA070719 -3 BE IT RESOLVED that: Moved by Rick Webster, seconded by Michelle Lynch "Committee defer Application 2007 -B -12 until such time that comments are received and issues resolved from the Nottawasaga Valley Conservation Authority and Ontario Ministry of Transportation Carried ". Committee of Adjustment -JULY 19, 2007 Page 4 10:15 2007 -B -19 Lester & Rosetta Parry y `` cli Pt. Lot 8, Concession 3 2072 Line 3 North (Former Township of Oro) In Attendance: Lester Parry, Applicant Motion No. CA070719 -4 BE IT RESOLVED that: Moved by Garry Potter, seconded by Bruce Chappell "Committee grant Provisional Consent to Application 2007 -13-19 subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the severed lands be merged in title with 2105 Line 2 North, and that Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 4. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the applicant apply for and obtain a rezoning on the subject lands to accurately reflect the proposed use; 6. That all municipal taxes be paid to the Township of Oro - Medonte; and, 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. Carried ". Committee of Adjustment -JULY 19, 2007 Page 5 10:30 2007 -B -20 May Family Holdings Pt. Lot 15, Concession 9 590 15/16 Sideroad (Former Township of Oro) In Attendance: Elizabeth May, Applicant Secretary- Treasurer Adam Kozlowski read correspondence received from Jackie Burkart, Lake Simcoe Region Conservation Authority, dated July 17, 2007 verbatim to the Committee and audience. Motion No. CA070719 -5 BE IT RESOLVED that: Moved by Bruce Chappell, seconded by Michelle Lynch "Committee grant Provisional Consent to Application 2007 -B -20 subject to the following conditions: 1. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the severed lands be merged in title with 590 15/16 Sideroad and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 4. That the maximum total lot area for the new lot be no greater than 1.07 ha; 5. That the applicants solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 6. That the applicant apply for and obtain a rezoning on the subject lands to accurately reflect the intended land use; 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. .....Carried." Committee of Adjustment -JULY 19, 2007 Page 6 G 10:45 2007 -A -14 Tim Breen `? W. Pt. Lot 7, Con. 5 1156 Ingram Road (Former Township of Medonte) In Attendance: Tim Breen, Applicant Secretary- Treasurer Adam Kozlowski read correspondence received from Janice Hendrix, Ontario Ministry of Transportation, dated July 13, 2007 verbatim to the Committee and audience. Motion No. CA070719 -6 BE IT RESOLVED that: Moved by Garry Potter, seconded by Bruce Chappell "Committee approve Variance application 2007 -A -14 subject to the following conditions: 1. That the setbacks be in conformity with the dimensions as set out in the application and on the sketch dated June 11, 2007 and approved by the Committee; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation so that the addition be no larger than 356.7 m2 (3840 ft2); and, 3. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13; Carried ". Committee of Adjustment -JULY 19, 2007 Page 7 F"3 11:00 2007 -A -15 Tim & Arlene Russell E' /2 Lot 19, Con. 5 - 5718 Line 5 North (Former Township of Medonte) In Attendance: Tim Russell, Applicant Secretary- Treasurer Adam Kozlowski read correspondence received from Tim Salkeld, Nottawasaga Valley Conservation Authority, dated July 12, 2007 verbatim to the Committee and audience. Motion No. CA070719 -7 BE IT RESOLVED that: Moved by Michelle Lynch, seconded by Rick Webster "Committee approve Variance Application 2007 -A -15 subject to the following conditions: 1. That the size and setbacks of the proposed dwelling be in conformity with the sketches submitted with the application and approved by the Committee; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation so that i) The dwelling including the attached deck be located no closer than 10 metres (32.8 feet) from the top of bank of the water course; 1 That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13.; 4. That the applicants obtain any required permit(s) and /or approval(s) as may be required from the Nottawasaga Valley Conservation Authority; 5. That the applicants enter into the appropriate agreement with the Township to utilize the existing dwelling while construction of the proposed dwelling is taking place. Carried ". Committee of Adjustment -JULY 19, 2007 Page 8 11:15 2007 -A -17 Robert Butler Plan 1, Lot 15'` 4 67 Barrie Terrace (Former Township of Oro) In Attendance: Robert Butler, Applicant Secretary- Treasurer read correspondence received from Bernice Whelan (no objection to application) dated July 18, 2007 and; David Seaman (no objection to application) dated July 18, 2007 and; Gerald Norman (no objection to application) dated July 18, 2007 and; Linda Ambrose -Roe (objection to application) dated July 18, 2007 and; Harold Roe (objection to application) dated July 18, 2007. Harold Roe and Linda Ambrose -Roe (objection to application) made presentation to the Committee. Motion No. CA070719 -8 BE IT RESOLVED that: Moved by Garry Potter, seconded by Rick Webster "Committee deny Variance Application 2007 -A -17, as the variance is not considered to be Minor Carried ". Committee of Adjustment -JULY 19, 2007 Page 9 11:30 2007 -A -16 Resource Exchange Inc. Pt. Lots 27 & 28, Con. 3� 12 Brooks Street (Former Township of Oro) In Attendance: Andria Leigh, MHBC Planning, Agent for Applicant Secretary- Treasurer Adam Kozlowski read correspondence from Jackie Burkart, Lake Simcoe Region Conservation Authority, dated July 17, 2007 verbatim to the Committee and audience. Motion No. CA070719 -9 BE IT RESOLVED that: Moved by Bruce Chappell, seconded by Garry Potter "Committee defer Variance Application 2007 -A -16 until such time that the applicant submits an Erosion Hazard Study to the Lake Simcoe Region Conservation Authority, as required in correspondence received on July 17, 2007; and until such time that the Lake Simcoe Region Conservation Authority reviews and provides comments on the Erosion Hazard Study Carried ". Committee of Adjustment -JULY 19, 2007 Page 10 11:45 2007 -B -18 Resource Exchange Inc. Pt. Lots 27 & 28, Con. 3 , 12 Brooks Street (Former Township of Oro) In Attendance: Andria Leigh, MHBC Planning, Agent for Applicant Secretary- Treasurer Adam Kozlowski read correspondence from Jackie Burkart, Lake Simcoe Region Conservation Authority, dated July 17, 2007 and; Greg Marek, County of Simcoe, dated July 16, 2007 and; Catherine Simpson (objection to application), dated July 19, 2007 verbatim to the Committee and audience. Joyce Forrester (objection to application) and; Judy Bolton (objection to application) and; Debbie Little (objection to application) made presentation to Committee. Motion No. CA070719 -10 BE IT RESOLVED that: Moved by Bruce Chappell, seconded by Garry Potter "Committee defer Consent Application 2007 -13-18 until such time that the applicant submits an Erosion Hazard Study to the Lake Simcoe Region Conservation Authority, as required in correspondence received on July 17, 2007; and until such time that the Lake Simcoe Region Conservation Authority reviews and provides comments on the Erosion Hazard Study Carried ". Committee of Adjustment -JULY 19, 2007 Page 11 4. Other Business Adoption of Minutes from June 21, 2007 Committee of Adjustment Hearing Motion No. CA070719 -11 BE IT RESOLVED that: Moved by Rick Webster, Seconded by Bruce Chappell "That the minutes for the June 21, 2007 Committee of Adjustment Meeting be adopted as printed and circulated 5. Adjournment Motion No. CA070719 -12 BE IT RESOLVED that: Moved by Bruce Chappell, Seconded by Rick Webster "We do now adjourn at 2:30pm ...Carried." .. Carried." (NOTE: A digital recording of this meeting is available for review.) Chairperson Lynda Aiken Secretary- Treasurer Adam Kozlowski Committee of Adjustment -JULY 19, 2007 Page 12 i TOWNSHIP OF ORO- MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2006 -2010 TERM July 30, 2007,7:05 p.m. Council Chambers Present: Council Representatives Public Representatives Mayor H.S. Hughes Linda Babulic Deputy Mayor Ralph Hough Tom Kurtz Councillor Mel Coutanche Mary O'Farrell- Bowers Councillor Terry Allison Larry Tupling Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Roy Hastings Staff Present: Bruce Hoppe, Director of Building and Planning Services; Janette Teeter, Clerk's Assistant Also Present: Sophie Malcangi, Skelton Brumwell & Associates Inc.; Tim Crawford, Andria Leigh, MHBC Planning; Shayne Large, ConSALtech Engineering Solutions 1. Opening of Meeting by Chair. Deputy Mayor Hough assumed the chair and called the meeting to order. 2. Adoption of Agenda. Motion No. PAC070730 -1 Moved by Tom Kurtz, Seconded by Mary O'Farrell- Bowers It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, July 30, 2007 be received and adopted. Carried. 3. Declaration of Pecuniary Interest and the General Nature Thereof — in Accordance with the Act. None declared. 4. Minutes of Previous Meetings — April 30, 2007. Motion No. PAC070730 -2 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the minutes of the Planning Advisory Committee Meeting held on April, 30, 2007 be received and adopted. Carried. 5. Planning Applications. a) Planning Report presented by Bruce Hoppe, Director of Building and Planning Services, Re: Official Plan and Zoning By -law Amendment for CRA Development (Tim Crawford), Concession 9, Part of Lot 26 (Oro), south side of Springhome Road Applications 2004- OPA -03 and 2004 - ZBA -04. Sophie Malcangi, Skelton Brumwell & Associates Inc., on behalf of the applicant, requested a deferral with respect to the application. Motion No. PAC070730 -3 Moved by Larry Tupling, Seconded by Linda Babulic It is recommended that Report No. BP 2007 -028 presented by Bruce Hoppe, Director of Building and Planning Services be received; and further that Official Plan Application 2004- OPA -03 and Zoning By -law Application #2004 - ZBA -04 submitted by CRA Development (Tim Crawford), Concession 9, Part of Lot 26 (Oro), Township of Oro - Medonte, south side of Springhome Road be deferred to the September 24, 2007 Planning Advisory Committee meeting. Carried. Planning Advisory Committee Meeting July 30, 2007, Page 2 A't b) Planning Report presented by Bruce Hoppe, Director of Building and Planning Services, Re: Proposed Plan of Subdivision and Rezoning, James and Kimberley Drury, West Part of Lot 11, Concession 5 (Oro), Township of Oro - Medonte, 1099 Old Barrie Road West, Applications 2006 - SUB -02 and 2006 - ZBA -04. Motion No. PAC070730 -4 Moved by Mary O'Farrell- Bowers, Seconded by Tom Kurtz It is recommended that 1. Report No. BP 2007 -029 presented by Bruce Hoppe, Director of Building and Planning Services re: Proposed Plan of Subdivision and Rezoning, James and Kimberley Drury, West Part of Lot 11, Concession 5 (Oro), Township of Oro - Medonte, 1099 Old Barrie Road West (Drury) be received and adopted. 2. And Further That Plan of Subdivision Application 2006 - SUB -02 and Rezoning Application 2006 - ZBA -04 submitted by James and Kimberley Drury respecting lands described as West Part of Lot 11, Concession 5 (Oro), Township of Oro - Medonte proceed to a statutory Public Meeting in accordance with the provisions of the Planning Act. Carried. 6. Correspondence and Communication — None. 7. Other Business. a) Discussion regarding roles of Committee of Adjustment and Planning Advisory Committee (Councillor Agnew). Bruce Hoppe, Director of Building and Planning Services distributed correspondence re: By -Law No. 2007 -004, "A By -law to Appoint a Planning Advisory Committee and to Repeal By -law Nos. 2001 -009 and 2004 - 036" and memo correspondence dated April 26, 2007 re: Status - Planning Applications to the Committee. Motion No. PAC070730 -5 Moved by Linda Babulic, Seconded by Tom Kurtz It is recommended that the verbal information and correspondence presented by Bruce Hoppe, Director of Building and Planning Services re: Roles of Committee of Adjustment and Planning Advisory Committee be received. Carried. Planning Advisory Committee Meeting July 30, 2007, Page 3 b) Policy Review/ Input from Planning Advisory Committee (Councillors Coutanche and Allison). Motion No. PAC070730 -6 Moved by Mary O'Farrell- Bowers, Seconded by Linda Babulic it is recommended that the verbal information presented by Bruce Hoppe, Director of Building and Planning Services re: Policy Review / Input from Planning Advisory Committee be received. 8. Adjournment. Motion No. PAC070730 -7 Moved by Tom Kurtz, Seconded by Larry Tupling It is recommended that we do now adjourn at 9:30 p.m. Carried. Carried. Chair, Deputy Mayor Ralph Hough Director of Building and Planning Services, Bruce Hoppe Planning Advisory Committee Meeting July 30, 2007, Page 4 G $ TOWNSHIP OF ORO- MEDONTE REPORT Dept. Report No. To: Committee of the Whole Prepared By: BP 2007- 031 Bruce Hoppe, MCIP, RPP Subject: Department: Council Gary Despres and Gabriele Building & Planning Himmeroeder — Site Plan Services C. of W. Agreement and Removal of Holding Symbol — 26 _ Date: August 3, 2007 Motion # Date: Pugsley Lane, East Part of Lot 24, Concession 11 (Oro) designated as Part 2, Plan 51R- 14728, Being all of PIN R.M. File #: D11 -36877 Roll #: 010 - 011 -07600 #58561 -0140 LT BACKGROUND: The owner has recently constructed a covered porch to the front of his dwelling, and a deck on the rear. Applications for building permit have been applied for respecting these structures. As Pugsley Lane is a private road and the property is zoned "RLS(H) ", the owners must enter into a Site Plan Agreement prior to the removal of the Holding Symbol and issuance of a Building Permit. ANALYSIS: The Site Plan application was reviewed by the Site Plan Control — Technical Support Group on July 31, 2007. Neither the Committee nor Township staff had any concerns with this proposal. RECOMMENDATION(SY On the basis of the above, it is recommended: 1. THAT Report No. BP 2007 -031 be received and adopted. 2. THAT the Township of Oro - Medonte enters into a Site Plan Agreement with Gary Despres and t `> Gabriele Himmeroeder to construct a covered porch and deck at 26 Pugsley Lane. 3. THAT the Clerk prepares a By -law for Council's consideration to enter into a Site Plan Agreement with Gary Despres and Gabriele Himmeroeder. 4. THAT the Clerk prepares a By -law for Council's consideration to remove the Holding Symbol from lands described as 26 Pugsley Lane, East Part of Lot 24, Concession 11 (Oro) designated as Part 2, Plan 51R- 14728, Being all of PIN #58561 -0140 (LT) 010 - 011 - 07600. 5. AND THAT the owners be notified of Council's decision. R�tfully submitted , Bruce Hoppe, M RPP Director of Building and Planning Services C.A.O. Comments: Date: C.A.O. Dept. Head S j`? APPENDIX "A" SITE PLAN AGREEMENT - between - GARY DESPRES -and - GABRIELE HIMMEROEDER (AS JOINT TENANTS) -and - THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE DESCRIPTION OF LAND Part East '/2 of Lot 24, Concession 11 Being Part 2, 51R -14728 Being all of PIN #58561 -0140 (Lt) Roll #4346- 010 -011. 07600 -0000 TOWNSHIP OF ORO- MEDONTE COUNTY OF SIMCOE August, 2007 By -Law No. 2007- THE TOWNSHIP OF ORO- MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co- operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C' Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 C, SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of 2007, in accordance with Section 41 of the Planning Act. BETWEEN: GARY DESPRES AND GABRIELE HIMMEROEDER (AS JOINT TENANTS) Hereinafter called the "Owners" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owners have applied to the Township of Oro - Medonte to permit a porch and deck on the existing house on lands described in Schedule "A ", attached hereto; AND WHEREAS the Township has enacted a By -law to provide for the designation of the lands as a'Site Plan Control Area" AND WHEREAS the Owners intend to develop the lands in accordance with the Site Plan attached hereto as Schedule "B "; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 1. COVENANTS BY THE OWNERS The Owners covenant and agree as follows: a) The Owners own the subject lands described in Schedule "A ", attached hereto, and have provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owners shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owners shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owners shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owners acknowledge and agree that the Owners shall be responsible for the cost of performance of all the Owners' obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owners are obligated in any way, shall be deemed to include the words "at the expense of the Owners ", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N /A. The Owners shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owners shall have delivered to the Township, all Transfers /Deeds, Discharges and Easements, or other documents required by Schedule "C', as well as certification from the Owners' solicitor that the Transfer /Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owners agree that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township /Ministry of the Environment. i) The Owners acknowledge that the lot does not front on an improved public road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township public road or street unless it has been built according to the Township standards, then in force, and that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a Building Permit. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By -law to permit a porch and deck on the existing house described on the Site Plan. b) That the Township agrees that subject to compliance by the Owners with all relevant Municipal By -laws and Provincial Statutes and Regulations, the Owners may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owners shall be on and subject to the following terms and conditions: �s a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B ". b) Lighting All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and /or roadway, not to cause interference in any way. C) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By -law No. 97 -95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owners agree to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B ". e) Garbage Storage The Owners agree to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Garbage Collection The Owner acknowledges and agrees that any Industrial, Commercial and Institutional (I. C. & 1) and multi -unit locations (six (6) units and over) will not receive curb side waste collection services from the County of Simcoe. Each I. C. & I location and multi -unit residential location will be responsible for their own garbage and recycling disposal. g) Landscaping The Owners shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B ", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. h) Erosion and Siltation Control The Owners must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owners agree to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owners will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owners arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work "), the following securities: a) Cash in the amount of one hundred percent (100 %) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule 'E ", with an automatic renewal clause in the amount of one hundred percent (100 %) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owners' Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owners, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owners, under the terms of this Agreement. e) Upon written notification by the Owners' agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owners' obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owners under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty -one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owners for the performance of its covenants and agreements herein, and upon default on the part of the Owners hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO- OPERATION The Owners consent to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owners and agree to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. y 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A ", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owners, on behalf of itself, its successors and assigns, agree to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub - contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub - contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED ) --%P/ % ' ' Owner: Gary Despress Owner: Gabriele Himmeroeder The Corporation of the Township of Oro - Medonte j per: i H.S. Hughes, Mayor 1 J. Douglas Irwin, Clerk SCHEDULE "A" ` NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Gary Despres and Gabriele Himmeroeder. LEGAL DESCRIPTION OF LANDS Part East' /, of Lot 24, Concession 11, being Part 2, 51R- 14728, being all of PIN #58561 -0140 (Lt), Roll #4346- 010 - 011 -07600 -0000 SCHEDULE„B„ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Gary Despres and Gabriele Himmeroeder. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro - Medonte. C- r� SCHEDULE " C" , `� NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Gary Despres and Gabriele Himmemeder. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owners. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: im LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 SCHEDULE "D" - -' NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro - Medonte and Gary Despres and Gabriele Himmeroeder. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT 2. LETTERS OF CREDIT N/A AMOUNT Letter of Credit to be provided by the Owners to ensure completion of all works required N/A under the terms of this Agreement, as noted in Section 5 herein. TOWNSHIP OF ORO- MEDONTE Wei 3 Dept. Report No. To: Prepared By: BP 2007- 032 Committee of the Whole Glenn White, MCIP Senior Planner Subject: Department: Council Building & Planning Zoning By -law Amendment Services Date: C. of W. Helen Anderson East' /2 Lot 9 Au ust 7, 2007 Motion # Concession 14 R.M. File #: D1436753 1004 Line 14 North Application # 2007- ZBA -04 (Oro) Township of Oro- Medonte Date: Roll #: 010 - 005 -42000 BACKGROUND: The purpose of this report is to consider a proposed Zoning By -law Amendment Application submitted by Helen Anderson on July 10, 2007. This rezoning application has been submitted to fulfill a condition of approval for Consent Application 2007 -B -01, which was granted by the Committee of Adjustment on February 15, 2007. The purpose of Consent Application 2007 -B -01 was to permit the severance of 8 hectares (19.7 acres) of agricultural lands from a total lot area of 50 hectares (125 acres), where the retained 42 hectares (103 acres) consist of a licensed aggregate extraction operation. Official Plan Amendment No. 22 was submitted by the applicant in January 2005, for the purpose of redesignating 8 hectares of land from "Mineral Aggregate Resource" to "Agricultural' designation. Part of the Official Plan Amendment was also to seek permission to sever the 8 hectare Agricultural portion of the property from the remained of the aggregate operation. Through consultation with the County, Ministry of Natural Resources, and an aggregate consultant, it was determined that the redesignation and severance of the 8 hectare parcel would be appropriate, as this portion showed little or no potential for aggregate extraction, that a severance would not hinder the existing extraction operation. Official Plan Amendment No. 22 was subsequently adopted by Council on May 17, 2006, approved by Simcoe County Council on November 15, 2006, and came into force on December 12, 2006 after no appeals were lodged. a° OFFICIAL PLAN: Official Plan Amendment No. 22 contains policies to designate the subject lands "Agricultural" and added a policy as an exception to the "Agricultural" designation to permit the severance of the subject lands from the balance of the total lands. No further severances on the severed were permitted. The lands created by the consent will surround an existing single detached dwelling, a detached garage and other agricultural buildings. The balance of the lands continued to be designated Mineral Aggregate resources. Consent Application 2007 -B -01 conformed to the policies of OPA No. 22 and the Committee of Adjustment granted consent to sever the lands designated "Agricultural ". As a condition of consent, the Committee of Adjustment approved a condition that the applicant apply and obtain approval to rezone the lands to accurately reflect the in tended use of the land. ZONING: The subject property is currently zoned Mineral Aggregate Resource One Exception 40 (MAR1 *40), Mineral Aggregate Resource Two (MAR2) and a small portion at the north -east corner of the lands is Agricultural /Rural (A/RU) by the Township's Zoning By -law 97 -95, as amended. The MAR1 *40 and MAR2 zone classifications permit agricultural uses and only the MAR2 Zone permits a single detached dwelling. The portion of the subject property with the MAR1 *40 zoning, which does not permit a single detached dwelling, extends from the north -east corner of the proposed lot south - westerly, and contains the portion of the property where the dwelling and accessory buildings area located. The Committee of Adjustment recommended that the applicant should rezone the proposed severed lot to the Agricultural /Rural (A/RU) Zone to reflect the new Agricultural designation. ANALYSIS: During the consideration of OPA No.22, it was determined from comments received from the Ministry of Natural Resources that it would not be feasible to extract aggregate from the subject lands to be designated "Agricultural ". It was also determined that the severed lands would have no impact on the ability of existing mineral resource extraction uses to continue operating or on new operations, since the severed parcel is currently the site of a dwelling and other buildings, and no new development is proposed. Consent Application 2007 -B -01 conformed with the site specific policies of Official Plan Amendment No.22. It was recommended by the Committee of Adjustment that the applicant seek to rezone the property to the A/RU Zone to implement the intended agricultural use and the policies of the Official Plan. 2 IA As the applicant is actively working toward clearance of the conditions of Consent, it is appropriate for Zoning By -law Amendment Application 2007 - ZBA -09 to proceed to a statutory Public Meeting. RECOMMENDATION(S): It is recommended: 1. THAT Report BP 2007 -032 Re: Zoning By -law Amendment for Helen Anderson, East '/2 Lot 9, Concession 14, (Oro), Township of Oro - Medonte, be received. 2. THAT Zoning By -law Amendment Application 2007 - ZBA -04, East '/2 Lot 9, Concession 14, (Oro), Township of Oro - Medonte, proceed to a Statutory Public Meeting in accordance with the provisions of the Planning Act. Respectfully submitted, S� Glenn White, MCIP, RPP Senior Planner C.A.O. Comments: Date: C.A.O. Dept. Head 3 WHEREAS the County of Simcoe is considering the establishment of a County Trails Program for the co- ordination of recreational trails in all 16 municipalities comprising the County of Simcoe; AND WHEREAS the Oro - Medonte Recreation Technical Support Group reviewed the County of Simcoe Performance Management Committee Report Item PM 07 -059 which outlines the rationale for a County Trails Program; AND WHEREAS, given the County of Simcoe structure and resources, a trails program would realize benefits such as maximizing local economic and funding opportunities, promoting tourism and healthy communities and enabling better emergency response capacity; AND WHEREAS a centralized trails program would ensure consistent policies and standards (including risk management), prevent duplication, streamline signage and co- ordinate trail related activities throughout the member municipalities; AND WHEREAS a centralized trails program would build partnerships and benefit from existing Provincial planning initiatives such as the Inter - Governmental Action Plan (IGAP) Places to Grow Act, 2005, and the Provincial Policy Statement, 2005 to better manage planning and development decision making. NOW THEREFORE, the Township of Oro - Medonte supports the County of Simcoe initiative in creating a County Trails Program; AND FURTHER THAT Garfield Dunlop, MPP, Simcoe North, the Corporation of the County of Simcoe and Simcoe County Municipalities be advised of Council's decision. # S f TOWNSHIP OF ORO- MEDONTE Dept. Report No. To: Committee of the Whole Prepared By: Shawn Binns RC2007 -16 Subject: Department: Council Recreation Facility Parks and Recreation Advertising Partnership with Date: July 26, 2007 C. of W. the Oro - Medonte Chamber of Commerce Motion # R.M. File #: Date: Roll #: I7L�i��II•I>il:l•1i Further to the recommendation made by the Recreation Technical Support Group at the meeting of June 14 "' and the motion of the Committee of the Whole meeting of July 18, 2007 staff has worked with the Chamber of Commerce to develop a Letter of Understanding (Attachment #1) to formalize the partnership for the provision of Recreation Facility Advertising. ANALYSIS: Advertising in recreation facilities has become a common practice to increase revenues within municipal recreation facilities. The Recreation Facility Advertising Partnership with the Oro - Medonte Chamber has the following benefits: • The Township of Oro - Medonte will receive sixty -five percent of gross revenue generated • The Oro - Medonte Chamber of Commerce will receive thirty - percent of gross revenues • The Oro - Medonte Chamber of Commerce will be able to offer another benefit to membership, in turn increasing memberships • Local businesses will be able to market locally at reasonable costs For reference the advertising package prepared by the Oro - Medonte Chamber of Commerce is attached (Attachment #2) There will be some additional expenses that will be incurred to facilitate the recreation facility advertising partnership. There will be a need for staff time to facilitate the installation and removal of signs, to minimize the impact on staff time a discount is being offered for advertisers who purchase three year advertising contracts. In addition the possibility for advertising on the arena boards is being explored for the 2008 -2009 season. If arena board advertising were to occur, there would be additional expenses for the purchase and installation of Lexan (protective coating) to cover the advertising on the boards. It is being recommended that Council give favourable consideration to enter into a partnership with the Oro - Medonte Chamber of Commerce for the provision of Recreation Facility Advertising. A report will be brought forward for Council's consideration, proposing amendments to Schedule "D" — "Parks and Recreation" of By -law No. 2005 -043 which will include the noted Recreation Facility Advertising Fees. RECOMMENDATIONS : 1. THAT Report No. #RC2007 -16 be received and adopted 2. THAT the Clerk bring forward the appropriate By -Law for Council's consideration 3. AND FURTHER THAT the Oro - Medonte Chamber of Commerce be notified of Council's decision. Shawn Binns Manager of Recreation and Community Services C.A.O. Comments: Date: C.A.O. Dept. Head MOZ i;b -„ Recreation Facility Advertising Partnership Letter of Understanding BETWEEN The Corporation of the Township of Oro - Medonte Parks and Recreation Department ( "The Township ") And Oro - Medonte Chamber of Commerce ( "The Chamber ") This letter of understanding will confirm the partnership between The Corporation of the Township of Oro - Medonte, Parks and Recreation Department ( "The Township ") and the Oro - Medonte Chamber of Commerce ( "The Chamber ") in the provision of a Recreation Facility Advertising program. The partnership between the Township and The Chamber will be mutually beneficial by providing additional revenues to both organizations while increasing benefits to Chamber Members and promoting businesses within the Township of Oro - Medonte. It is understood that: General: Season — Means the ice season generally from the second week in September through the second week in April subject to slight change annually. The Township of Oro - Medonte will: 1. Assume responsibility for the installation and removal of advertisements 2. Approve all content of signs to be advertised within Recreation facilities. 3. Ensure all advertisements are installed within a timely manner and before the start of the season. 4. Determine which facilities are suitable for advertising and determine locations within facilities. 5. Receive all revenues generated through this advertising partnership, and provide receipts to chamber. 6. Pay the Chamber a commission of thirty -five percent (35 %) of gross season revenues payable May 1 annually. 7. Review this partnership annually as part of the budget deliberations 8. Provide a 10% discount for Oro - Medonte Chamber of Commerce Members 9. Determine the rates for the advertising in consultation with the Chamber 10. Provide the Chamber with a (1) free advertising space to be supplied by the Chamber 1tb -- The Chamber of Commerce will: 1. Develop and execute a marketing package for the available Township facilities 2. Administer the sale of advertising, collection of accounts, and administration of the advertising program. 3. Forward all payments and copies of contracts to the Township. 4. Provide advertisers with a choice of signage packages from within the Chamber Membership. These will be options only. The production of the signs is the sole responsibility of the advertiser This agreement may be terminated at any time by mutual consent or notice in writing by either parry providing sixty (60) days notice. Carol Benedetti Administrative Coordinator Oro - Medonte Chamber of Commerce Harry S. Hughes Mayor Township of Oro - Medonte Rick Dory President Oro - Medonte Chamber of Commerce J. Douglas Irwin Clerk Township of Oro - Medonte e With the Township of 111040- i1ledoilte The 111.40- illedolite 1:11:11111lC1• of Collllllel'ce! Is.rchnive /I wco lots for IAi o -dledipatc ciuenw Ier of i(Apnilverce jilemilse/:V! At the 41IMM1113114INFIlliq CANIVIIIINITY ARENA 2007 \2008 Advertising Package Arena Walls West Wall opposite bleachers (premium visibility) 8'w x 4'h panel ... $450.00 /yr Banner style display; 16 spaces available East Wall behind bleachers 8'w x 4'h panel ... $250.00 /yr Core Plast Vinyl signs; 14 spaces available North Wall by scoreboard Core Plast Vinyl signs; 4 spaces available; 1 horizontal 11'w x 2'h; 3 vertical 4'w x 8'h panels ......................... .......... .... ...................... ... ............... ... ..... $300.00 /yr Top Panel left side Ice Resurfacer 4.5'w x 20" h panel ... $300.00/yr *Prices are based per annum for the duration of season (second week in September — Second Week in April) SAVINGS$$$$$$$$$$$ *10% Discount for Oro - Medonte Chamber of Commerce Members *Additional 10% Discount for 3 year contracts *Puchase one space and receive a second space of equal or lesser value for half price. * The production and design of each ad is the responsibility of the advertiser. If you would like information on Chamber Member Businesses who can produce your ad please contact the Oro - Medonte Chamber of Commerce @487 -7337 Oro - Medonte Community Arena Advertising Agreement *The terms of the agreement are per season (second week of September — second week of April) and are based on a one year or three year contract. *All payments are to be made to the Township of Oro - Medonte upon confirmation of the Agreement. *The design and cost of the signs are the sole responsibility of the advertiser; materials and content subject to the approval of the Township of Oro - Medonte *The installation and removal of the signs is the responsibility of the Township of Oro - Medonte. The Township reserves the right to remove any sign that does not comply with the terms of this agreement. *When the agreement expires, the advertiser has the first right to renew the space for another term. Advertising Selections Location Annual Cost per season Discounts Cost Wallboards West Wall $450.00 East Wall $250.00 North Wall $300.00 Ice Resurfacer Top Left Panel $300.00 6% GST Total Cost *Please Make all Cheques Payable to the Township of Oro - Medonte Business Name '• Contact Person Phone # Date Advertiser's Signature Date Chamber of Commerce Signature tt TOWNSHIP OF ORO- MEDONTE nagaelall Dept. Report No. To: Committee of the WhJin Prepared By: RC2007 -17 Shawn Binns Subject: Department: Council Playground Development Parks and Recreation Harbourwood Park Date: C. of W. August 9, 2007 R.M. File #: Motion # Date: Roll #: At the Committee of the Whole meeting of May 2, 2007 Council passed Motion CW070502 -9 authorizing staff to proceed with the development of a playground in Harbourwood Park within the funds allocated in the 2007 budget. Staff was authorized to liaise with residents to solicit input on the development and location of the playground. ANALYSIS: The Recreation Master Plan — October 1, 1997, identifies the following for neighbourhood parks: Section 4 .3 Classification of Parkland provides for the intent of a neighborhood park. Sub section (a) states: "Neighborhood parks are intended to serve the immediate park and recreational needs of people in a neighbourhood planning area through the provision of outdoor active and passive recreational opportunities. Neighbourhood parks are not normally intended to attract significant numbers of park users residing beyond the local neighbourhood planning area. Neighbourhood parks also include tot lots, parkettes or other small parks and open space areas. Facilities provided may include, but not be limited to, the following: a) area for instructional activities; b) playground apparatus; C) ball courts & other courts; d) landscaped areas, walkways, benches and tables. Harbourwood Park On May 17m, 2007 the Harbourwood Park community volunteer committee hosted an information meeting to discuss the possibility of a playground and multi purpose pad being proposed within the community. Approximately 12 people were in attendance with the majority of residents in favour. Staff reviewed suitable locations for playground equipment both in Shelswell and Harbourwood Park. Shelswell Park was not recommended as a suitable location for the following reasons: 1) Proximity to Lakeshore Rd and safety concerns of children crossing the road 2) There are no clear sight lines for safety 3) The proposed playground is intended to serve the immediate neighbourhood. If playground equipment was to installed in Shelswell Park it would compound problems of increased visitation by non - residents and parking along the Lakeshore Rd. As a follow up from the meeting a letter was sent out by staff to all residents south of ridge rd between the fifth (51h) line and the seventh (7`h ) line informing them of the proposed playground indicating the north entrance of Harbourwood Park (Howard and Elvyn) as a potential site requesting their written input be forwarded to staff for review. A total of eleven (11) written responses were received from residents regarding the proposed development of a playground at this location. The following is summary of responses: a. 2 responses were opposed to any development b. Some concerns around noise and vandalism c. Concerns from residents over the location of the equipment in the initial proposed location consisting of a landscaped area, suggestion to develop in open space near pump house or Coventry circle within Harbourwood Park. On July 19`h, 2007 additional correspondence was sent to residents proposing two additional locations, the letter and map is attached for reference (Attachment #1) A number of written comments both for and against and one petition against the proposed playground were received and presented to the Recreation Technical Support Group at the meeting of August 8, 2007 (Attachment #2). Two deputations were also received at the Recreation Technical Support meeting, one in favour and one opposed a petition of residents in favour was presented and received. (Attachment #3). The Recreation Technical Support Group recommended that Council give favourable consideration to the development of a playground in Harbourwood Park in the proximity to the Coventry Circle entrance. The location of Coventry Circle is being recommended for the following reasons: 1) The site is close to Coventry Circle and has clear sight lines. 2) The area provides the largest distance between adjacent property owners. 3) The area provides a buffer of existing vegetation between the proposed location and adjacent property owners. Taking into account the feedback from residents, the Recreation Technical Support Group, reviewing the recreation master plan and possible suitable locations for playground equipment, it is being recommended that the proposed playground be situated in Harbourwood Park in the open space area at the north east section of the park towards Coventry Circle. Playground Equipment By -Law 2004 -112 establishes purchasing and tendering procedures for the Corporation of the Township of Oro- Medonte. On May 10, 2007 staff proceeded with a request for proposals to nine (9) playground equipment manufacturers with for the design, supply, delivery and supervised installation of playground equipment inclusive of taxes within funding allocated in the 2007 Budget. -2- A total of six (6) requests for proposals were received from the following companies: 1. CanPlay / UreTech Surfaces 2. Kompan Inc C 3. Recreation Playsystems 4. Jambette Playground Equipment 5. Belair Recreational Products 6. Little Tykes Proposals were reviewed by staff and respective volunteer playground committees and evaluated based on the following criteria: • Variety of play options for various ages • CSA Compliance and Safety • Probability of Vandalism • Aesthetics • Warranty • Value for dollar Some variations to the initial designs submitted were made by staff and the community groups to take advantage of discounted equipment to reduce expenditures, while maximizing value for dollar. Belair Recreational products was the preferred supplier based on the criteria outlined above Harbourwood Park Design (Attachment #4) $12,991.27 Inclusive of taxes 1. That Report No. RC2007 -17 be received and adopted. 2. That staff be authorized to proceed with the development of a playground in Harbourwood Park. 3. That staff be authorized to purchase playground equipment for Harbourwood Park from Belair Recreational Products at cost of $12,991.27 inclusively. 4. And further that the companies who submitted proposals be notified of Councils decision. Respectfully submitted, Shawn Binns Manager of Recreation and Community Services C.A.O. Comments: Date: C.A.O. Dept. Head 11CZ OE oko -. July 19, 2007 Dear Resident: THE CORPORATION OF THE 148 Line 7 S., Box 100 yyy-- 7rryyy ''(( T N Oro, Ontario 87 2X0 1 ' 0 \�/ Phone (705) 4872171 .Il �j`1 Fax 1705; 457 -0133 QF �C www.oro- medonte.u. RE: Playground Development in Harbourwood Park In May of 2007, the Township of Oro - Medonte sent out correspondence to Harbourwood residents requesting input on the proposed development of a playground within Harbourwood Park. The initial proposed location was at the entrance of Harbourwood Park (Howard and Elvyn). A number of responses were received, many indicating the preference to maintain the garden area at the entrance to Harbourwood Park, and that other areas of the park be investigated for the development of the proposed playground. Taking this into consideration, two other locations within Harbourwood Park are being proposed (a map outlining possible locations are attached for your reference): 1) The area beside the pump house 2) The open space, towards Coventry To solicit further input from residents the Township is seeking feedback on: • Opinions in favour or opposed to the proposed development • Input on the proposed locations within Harbourwood Park The Township respectfully asks that all comments regarding the development of a nlavoround within Harbourwood Park be submitted in writing or by email to the Parks and Recreation Department by 4:00pm August 6; 2007. A staff report with recommendations will presented to Council at the Committee of the Whole meeting on August 15'", the report will be available on -line on August 101" at http: / /www.oro- medonte.ca /CouncilL.cfm. Sincerely, Shawn Binns Manager of Recreation and Community Services Township of Oro - Medonte sbinns @ oro- medonte.ca r' Lake Simcoe 006�14- 'l-k ) 's m r o, m m m m 0 m m 0 ^ r m m m m ^ ^ m m n ^ m N N O O N m O O N m N O O ry ^ a m N aV O m � N N N Cf m N N n O / P � n p m m m s m m N � p ' r N ry m m N m n m m N n m N m N N N ^ m N N m N ry ^ Q m p O < m � m ^ � r m A m h N Y n p a m Y V Mrocsr'r� —L-c3L) August 4, 2007 This petition is in reference to the correspondence sent out by the township, dated July 19, 2007 regarding the installation of a playground to be located in Harbourwood Park. We, the undersigned, OBJECT to a playground being located in Harbourwood Park for the following reasons. • This park was designated green space and as such it should remain that way. • This playground will negatively impact our privacy, property value and tranquility offered by the park in its current state. • There will be an increase in Township liability for such a venture to which the township has not adequately addressed. • As with the AquaStore tank, vandalism, loitering and littering will become a problem. Policing will be an issue as many residents surrounding the park will be left to deal • with teenagers drinking, doing drugs and loitering into the late hours as is currently the case. • This playground will bring in people, who do not even live in Oro, once they realize it is there. This is already an issue with the lake access we have. Every weekend the parkland on the lake is taken over by non - residents who treat it as their own personal parkland. The township has already failed to adequately address this issue. • This money could be better spent on projects that will serve the township as a whole and not a select few. Name (print) Address G50A i`i SAE'Lr`J 'ELL g A Aft Name Address I xJ r t a F sc a 1 ccz C Oj4r M RESIDENTS AGAINST PARK CL e2- AjhJ 14 V7 q,3 �t-vqA bass K, vM—Ig Y Cr? r V, -7-2070 L- 25 Elvyn Crescent Harbourwood R.R.1 Oro Station, ON LOL 2130 July 30, 2007 Mr. Shawn Binns Manager of Recreation and Community Services Parks and Recreation Department Township of Oro- Medome148 Line 7 S. Box 100 Oro, Ontario LOL 2X0 Dear Sir: RE: Harbourwood Playground I have received your letter dated July 19, 2007 regarding the installation of a playground within Harbourwood Park. I have been an educator for 45 years, and I am aware of the behaviour of children who are unsupervised. 1 would be the first to say that as the father of three and the grandfather of six that children are our future. However, let's keep them safe. My wife and I are opposed to the establishment of a playground in Harbourwood Park for the following reasons: 1. The Park is surrounded by bush on all sides except for an opening at Elvyn and Coventry. This environment is not suitable for a playground for unsupervised young children. 2. This isolated environment is opening young unsupervised children up to predators. 3. A playground will attract outside traffic. 4. The playground will attract youth of an age for whom the playground was not intended. 5. There have been incidents of vandalism in the Park. The water tower shows signs of tagging.. 6. In the past; a picnic bench had to be removed due to the congregation of young adults drinking and smoking up and using illegal drugs.. the flower garden area. These were vandalized and 7. Two benches were donated to had to be removed. 8. Off duty police officers have had to arrest neighborhood youth with drug possession and vandalism. 9. Harbourwood was selected by my wife and I as a quiet environment in which to retire. % l i 10. Noise pollution both day and night will be a factor if a playground is established 11. The Park is already posted for "Poop and Scoop" which is not adhered to by many who walk their dogs. 12. Will dogs which are loose poise as a danger to children? 13. Youth use this Park to ride their off -road motorized bikes. 14. Here are some questions. 15. How many parents would allow their children to use an unsupervised playground in this day and age? 16. Remember even our schools have a safety standard where you must sign in when picking up your children from school. 17. Has a survey of the number of children in Harbourwood been taken or is this just an idea by a small number of families? 18. What are the costs of upkeep? 19. How much would this cost the township for insurance? 20. All of the lots are large lots which can accommodate individual playgrounds for residents' children. 21. The lots which abut the Park will be subjected to children running through them as children do not understand the boundaries without fences. 22. Let's keep our Park as a natural walking area to enjoy the quietness of nature for all ages. Thank you for allowing us the opportunity to express our thoughts. We would be pleased to discuss this matter further. Sincerely, G. Dale Lovering Marilyn M. Loverutg Phone: 705- 487 -0829 Email: gdlmml @rogers.com 19 Elvyn Crescent RR l ORO Station, Ont LOL 2130 August 51h 2007 Mr Shawn Binns Manager of Recreation and Community Services Township of Oro Medonte Box 100 Oro, Ontario LOL 2X0 August 5`h 2007 Dear Sir: Re: Proposed playground in Harbourwood With reference to your letter of July 19`h,1 write to you to express opposition to either of the proposed locations for the development of the playground. The whole plan for a playground within the Community should be terminated. A very small group of residents within the Community started this initiative and none of them live in the properties that have the Parkland as their backyard. This group did not fully disclose their plans to all households within the Community and co- incidentally did not advise many homes on Elvyn Crescent that are directly affected by this of the plans or meeting Iimes.SupriSingly, this group have been able to gain support of the Township with their plans While the plan is for a playground for younger children who will require parental supervision, there are concerns about previously suggested locations not being suitable because of safety and visibility If parents are in attendance this is not an issue. What is a concern is the use of the playground at other times by local teenagers and visitors from outside the area: - deal "hangout" and with that comes the 1) The youth of the area will find this an i vandalism, drinking and smoking along with the noise of the bad language and music. This is already an ongoing problem in the area Who is going to be available when problems occur? It will fall upon residents in the adjoining homes who were opposed to the playground in the beginning. 2).Since fees were implemented at Oro Memorial Park; there has been increase usage of Shelswell Park by visitors to Oro who in turn will find a playground an added attraction and thus compounds the above.. My husband & I have lived here for 18 years, purchased our home and paid a lot premium to benefit from having the Parkland eo along with backyard which children played in the thoroughly. We raised our two sons, g ` parkland while the swing set, climbing apparatus and sand box were in our own and our neighbour's backyards and we all look turns to supervise our children and know what they were doing. Any problems were our own to deal with... I resent the fact that other families within Harbourwood appear to have a large say in the location of the playground which is well away from their properties. To make them happy, surely a location for playground equipment can be found close to their homes for their children to use. In summary, we are opposed 10 any playground structure being erected within the Harbourwood Park and feel that the whole plan for a playground within the community should be terminated. Yours truly, Susan E Zak TerenceI Zak Page I of I Binns, Shawn From: Beverly Parcells [bparcells@rogers.com] �E Sent: Wednesday, August 01, 2007 1:44 PM To: Binns, Shawn Cc: Harry Hughes Subject: Harbourwood August Submission Hello Shawn, Thank you for your recent update. 1n the1pumprhouse. 2007 1 Iehave h d the reasons for placing the play area by opportunity to visit Mr.and Mrs. Harvies' lot home most effected if the play the area was placed by the pump, observing the area more closely I now realize that both their front and backyard mould be affected by the traffic and noise of the I no longer support the placement of the play area in that play yard. Therefore, location. Itruly believe there is no need for a play area just a want by a few. For your consideration Thank you. Bev Parcells 8/1/2007 Binns, Shawn From: Kevin Nastasiuk (knasta6728@rogers.comJ i l Sent: Tuesday, August 07, 2007 4:33 PM Binns, Shawn To: Subject: again August 4, 2007 Shawn Binns Manager of Recreation and community Services Township of Oro - Medonte Re: Playground proposal for Harbourwood Park This letter is in reference to the weorreossn 2007. With regard to the proposal, and Lori n y LoriHarveybstrongly object dtoe u 9 any Play the township, g particularly the site designated I in the round being located in Harbourwood Park, correspondence. The following are the issues we have with a playground being located in the park, which was designated green space when homes were bought in this subdivision. This park is being pushed by 'few' individuals and does not represent the vast majority of residents. The ownership in Harbourwood, to this point, has been very transient. These people who are pushing this park have not lived here very long and have not contributed to round being pushed on us by the township. the tax base adequately to justify this expenditure. In all likelihood they will not even be here after we are left to deal with this playg This park will negatively impact our privacy, property value and tranquility offered by the park in its current state. We have lived in Oro for 20 years and have made a major investment in our home with the plan of retiring there. This sudden township proposal, with little or no input from residents, will severely affect this investment. Site 1, in particular, will have a greater impact on those residents surrounding the it. This area Itlwould also besfully }visible to all whoksurrroundliitusince thererisrnoftree the most buffer. There has to be an increase in Township liability for such a venture to which I have not heard anyone from the township adequately address. As with the AquaStore tank located directly behind our house we will be left with policing the area. This tank, in itself, has created increased vandalism and loitering after hours which in most cases I am left to deal with since I am the one directly affected. This includes drinking, doing drugs and littering. This playground will only increase this. This Playground will bring in people who do not even live in Oro once they realize it is there. This is already an issue with the lake access we have. Every weekend 1 1. the parkland on the lake is taken failed to adequately address athis as ssueeir own personal . ,y non-residents who parkland. The township I c Driving through Harbourwood you will witness many backyards with their own playgrounds. Most of these are never used by the children who own them. Do we need to spend this large sum of money to prove this will be the case in the park? There are many issues surrounding this proposal. As mentioned it is being driven be a few s installation. l is ected by as is so not aff many would quicklyobject if itwasbeing thrownt up beside their house. Most residents, while agreeing that it is a waste of money, will not respond because it doesn't affect them. It was originally proposed that this playground be located on the Lakeshore side of the park.: It seems a little objection quashed this idea, while we are left to too beand nail to stop it from being y located located our face. This 'safety' problem in Barrie where they located a large playground at Centennial Beach or at our own Memorial Beach. Parental supervision should be mandatory, so the safety issue is non- existent. Why the double standard for Harbourwood? This proposal has been floated in the past by residents who move in and expect they are entitled to the same ser because of t the ruralc atureo in the ciies they od and This is not vices they were provided the case. People moved to Oro, and Harbourwood, tranquility to screaming kids all countryside. h alldayanddealwithl listen teenagers tall en u forced to night. This is not why we live here. As was the case before where these people moved on, this playground will be left standing as an eyesore to those of us who have no plans of making Oro and Harbourwood ue a pit stop• is the township alack prepared drto tend thistthinalreadyw l ear havea playgr undnlocateddat to weather, Memorial Beach? It is our hope that you will seriously take into consideration these points as you move h inconvenience forward. We, in particular, have already had to deal with the rou1This money be AquaStore tank and are unjustly being asked to deal with a playg oposed arena projects which benefit a far greater proportion of the better spent on the pr township population. Also, at this time that I respectfully request an opportunity to present a deputation at your Wednesday, August 8th meeting. sincerely, Ross and Lori Harvey 42 Shelswell Blvd- 2 0 M IN, Jorge Banolo & Silvia Schwerer- Bartolo, 30 Ehv-%In Crescent, Oro Station, ON LOL 2E0 27 July 2007 Township of Oro Medonte PO Box 100 Oro, ON LOE 2X0 ,lK JUL Attention: Air. Shawn Binns, 1,1g. Recreation & Community Set-%ices Q Dear Sir/Madam: This is in response' to your letter of July 19, 2007 and the creation of a Plunround and i9ulti- Purpose Pad for children ages 2 -12 in the Harbourwood subdivision & Shellswell park areas. We are in agreement with those of our "neighbours" who prefer that the garden area at the Elvyn Crescent entrance to Harbourwood Park remain untouched by the project. For the most part, those looking after the individual flower beds are doing a wonderful job in maintaining colourful spots for passers -by to enjoy. As far as the preferred location for the proposed playground is concerned, the area next to the pump house off Shelswell Blvd might be the better (wiser) choice. At times it is already abused as "parking spot ", but most of all it is clearly visible from the roadside which may be a deterrent for anyone who might take pleasure in the willful destruction or damaging of communal property. Sincerely, W U-' OB.,`rlolo S. Schwerer- Bartolo Page I of I Binns, Shawn From: katharina seftz [k.seitz@vetnovations.com] Sent: Tuesday, August 07, 2007 1:27 PM To: Binns, Shawn Subject: Playground Harbourwood Park Hi Shawn, I know that my respond is one day ground but proposal 1 beside the pump house. I think that would affect the I think the best location for the playground least amount of people and it would belay around inrourcneighborhood by thete any d of thetsummeor,that ur kids can that we will see a decision for a playground actually enjoy a playground in the upcoming fall. Thanks so much for ail your effort Best regards Dr. Katharina Seitz Vet Novations Canada Inc. t to Saunders Road, Unit 10 Berrie, ON L4N 9A6 Ton tree: 1.666- 362.6937 Phone: 1.765 -726 -9995 Fax: 1. 705426 -9202 e-Mil: LM "10" WAISM web. v rion%.= 8/7/2007 Page 1 of 1 M� Binns, Shawn From: hclucas [hclucas @rogers.com] Sent: Friday, July 27, 2007 8:58 PM To: Binns, Shawn Subject: Re: new payground equipment 17 Shelswe0$Ivd- Original Message - - -- From: Binns Shawn To: hclvcas @__ro_ggts.com Sent: Thursday, July 26, 2007 8:13 AM Subject: FW: new payground equipment Could you please provide us with your address. Thanks Shawn Binns Manager of Recreation and Community Services Township of Oro - Medonte (705) 487 -2171 www.oro�e —ca "Man does not cease to play because he grows old, Man grows old because he ceases to play% - GB Shaw permanently delete the original transmission from your "be-mail including any attachment($), maybe confidential and is inended solely for the attention and information of the named addrcsxeNa). If you arc not the intended recipient m have received this message in error, please notify me immediately by Mum a -mail and pe Y computer, including any suachment(s). Any unauthorized disoib Lion• disclosure or copying of this message and auachmeru(s) by anyone other than the recipiem is P strictly prohibited. From: Daynard, Harold Sent: Thursday, July 26, 2007 11:13 AM To: Binns, Shawn Subject: FIN: new payground equipment From: hclucas [mailto:hclucas @rogers.comj Sent: Thursday, July 26, 2007 10:49 AM To: Daynard, Harold Subject: new payground equipment I would like 10 add that we would like the playground equipment off Shelswell. Could you please forward this to whomever needs this suggestion from a local residence. Thank you, Christine 7/31/2007 Binns, Shawn From: MATT CILLIS isueandmatt @rogers.com] Sent: Sunday, July 08, 2007 1:22 PM To: Binns, Shawn Subject: Harbourwood playground equipment July 8, 2007 Dear Mr. Binns: Page l of l t Please accept this letter of support for the proposed playground structure in the community of Harbourwood. We moved into 4 Howard Drive in Harbourwood three years ago. We absolutely love our home and the location. We feel this is an excellent area to raise our two young children. Coming from Barrie, we were surprised that a neighbourhood wtih so many youngsters was lacking a playground in the near vicinity. We were thrilled when we heard a small community committee formed to help bring one to Harbourwood. With so many children living in the neighbourhood, and so many more moving in, this is undoubtedly an ideal location. If there is anything my husband or I can do to help with this project, please let us know. Thank you for considering this very worthwhile endeavour. Sincerely, Susan and Matt Cillls 7/9/2007 Sinns, Shawn From: tom & ann (tom.mcintyre @sympatico.caj r 1 Sent: Thursday, June 07, 2007 10:49 AM To: Binns, Shawn Subject: Harbourwood playground Dear Mr. Binns, I have been a resident of Harbourwood at 14 Howard Drive since 1990. children are grown, I am very enthused that a playground is being Although my own considered for Hchildrwood / shelswell residents. I have also been one of the gardeners at the park so I do have an interest I agree with the plans for the location of the playground to be in the garden area. It would sbenfine wit. putting to be taken down but as for would be too bad if the grove of using space where gardens exist, Putting the playground on the pump house side, closer to Shelswellwould also give it good visibility for people on the streets, for safety reasons. That is also the location that I think the pad should be t. forestd have big concerns of it being in the isolated park closer to Lakeshore, _ As for noise problems, it should not be considered a problem. I am a teacher in Barrie (I teach Bruce Hoppe's kids) and I know from observations that children do not spend hours at arents to spend a playground. It is just a place for p may even pull some weedst or l start to children. Perhaps while their kids are playing, they may P take an interest in the gardens. I am e- mailing you from my friends computer because ours is down. If you wish to respond, send it to me at jmacleod @maill.scdsb.on.ca Good luck, thank you for your efforts to make our neighbourhood a family place. Janice Macleod 487 -0508 1 Binns, Shawn From: Judy and Reg Carson Demam @ rogers.com] , r Sent: Wednesday, June 06, 2007 9:24 AM To: Binns, Shawn Subject: Harbourwood playground. Attention:ShawnBinns wife here.Whilenwelagree withetheppr posedrlocation ofl the pmulti- puurposer I agree with the pad w the location of the playground could be better placed within e feel f the playground would spoil the walk about area the Harbourwood park a feel feel the proposed location o and appearance of the entrance to the park off. of Elvyn,while there is more appropriate space available to the north of the pump house or to thissworthyfproject. Reg &e Judy outh commend the township in getting involve d and leading Carson, 18 George St. Binns, Shawn From: Andrea Ronan [andrea.ronan@rogers.com) Sent: Tuesday, August 07, 2007 11:31 PM To: Binns, Shawn Subject: Playground Follow Up Flag: Follow up Flag Status: Red Page 1 of 1 4 4�;� i �-, I, Hi Sean, I wanted to write to you to verbalize our support for the location of the playground in Harbourwood Park. We like this location for it's proximity to our home on Howard Drive of course but it is also far enough away from the busy roads as well which we like from a safety standpoint. We are just very interested in having our two boys play and meet their friends in this park soon while the weather is still great. We look forward to having this approved soon hopefully at the council meeting on the 151h. One of us will try to make it there that evening. Hope your summer is going well! Regards, Andrea Ronan and Andreas Koch Ryan and Tyler Koch Message Binns, Shawn From: Dave &Lisa [d1bogie1004 @rogers.com] Sent: Wednesday, August 08, 2007 8:29 PM To: Binns, Shawn Subject: FW: attention Shawn Binns - -- Original Message---- - From: Dave &Lisa [ mailto:dlbogiel004 @rogers.com] ' Sent: August 8, 2007 8:21 PM To: 'sbinns @oromedonte.ca' Subject: attention Shawn Binns Page 1 of I r? F Dear Shawn, I would like to express my support for the playground equipment and the proposed location in Harbourwood Park. I think that the proposed location is the most optimal because of the size of the park, and the location is central and away from traffic and water. Presently, Harbourwood park is rarely utilized for anything other than a walking path. It is the perfect location for playground equipment and I hope to see it in place soon. Lisa and Dave Bogie (58 Shelswell Blvd) :0'- 70 C, AA\ 'k34 HARBOURWOOD SUBDIVISION PLAYGROUND s - This petition is being circulated to gather names of residents in the Harbourwood subdivision who are in support of or against the building of a playground in their neighborhood. The proposed area for the playground is in the Harbourwood park area. (Please see back for map) NAME (.,6 ADDRESS YES NO (�1) O� s�LriGGY ✓ .r LJ j Pr Ac K 7 r/e- Ho- A70� 1 i� HARBOURWOOD SUBDIVISION PLAYGROUND This petition is being circulated to gather names of residents in the Harbourwood subdivision who are in support of or against the building of a playground in their neighborhood. The proposed area for the playground is in the Harbourwood park area. (Please see back for map) NAME ADDRESS YES NO (�) aCo Ml `C v. �dt�s 4M, aJ t-63\e HARBOURWOOD SUBDIVISION PLAYGROUND This petition is being circulated to gather names of residents in the Harbourwood subdivision who are in support of or against the building of a playground in their neighborhood. The proposed area for the playground is in the Harbourwood park area. (Please see back for map) NAME ADDRESS YES NO (�) Lu(cP- V ® 6EIAIR ORO NomvaecM .L i ludly Manufactured In Paris, ON 1- 800 - 387 -6318 - Oro Station Playground Oro Medonte, Ontario Component List for 7020055 d� V� ORO- MEDONTE RECREATION TECHNICAL SUPPORT GROUP MINUTES Thursday, June 26th, 2007 @ 7:00 p.m. Administration Centre Present: Councillor John Crawford, Mayor Harry Hughes, Councillor Mel Coutanche, Ted Duncan, Carolyn Tripp, Mac Shiells, Bob Gregory Regrets: Reta Regelink Staff Present: Shawn Binns, Manager of Recreation & Community Services Chair: Councillor John Crawford called the meeting to order at 7:10 p.m. 1. Adoption of Agenda RTS070626 -01: Moved by Carolyn Tripp, Seconded by Bob Gregory It is recommended that the agenda for the Oro - Medonte Recreation Technical Support Group meeting of Thursday, June 26h, 2007 be adopted. Bob Gregory requested that the Funding Formula be added to the agenda. 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Minutes: Moved by Ted Duncan, Seconded by Carolyn Tripp Carried It is recommended that the Minutes of the Oro- Medonte Recreation Technical Support Group meeting of Tuesday, June 14'h, 2007 be adopted as amended. Mac Shiells pointed out that as Reta Regelink was not present at the meeting, she could not have seconded resolution RT070614 -05 Carried 4. Deputations: None. 5. Items for Consideration/Discussion: None 6. Correspondence: None. 7. Unfinished Business: (a) SCDSB Joint Use Agreement Shawn informed that the agreement has now been signed by the Simcoe County District School Board and we are awaiting our copy. RTS070626 -03: Moved by Bob Gregory, Seconded by Carolyn Tripp It is recommended that the report on the Joint Use Agreement with the Simcoe County District School Board given by Shawn Binns, Manager of Recreation & Community Services be received. Carried 8. Other /New Business (Information or request for future information): (a) Harbourwood /Shelswell Park Shawn informed that the community has requested a multi use pad and a playground. The Community Committee initiated a public meeting and invited residents to hear of the plans, approximately 20 people were in attendance. There were some residents in favour and some opposed. The multi- purpose pad received more positive, comments. Concerns around the playground were in regards to the location. Following the meeting the Township sent letters out to all property owners between the 5'" and 7`" line below Ridge Road requesting their input on the proposed development of a multi - purpose pad in the north section of Shelswell Park and the proposed playground at the entrance to Harbourwood Park. There was a question of where the playground equipment was to be located. The residents have indicated that they have contacts for the supplies (in kind donations) for the multi use pad. A summary of feedback and concerns from residents was reviewed. The playground equipment could be purchased for under $5,000 and the cost of the sand would be $1,000.00. Requests for the supply of playground equipment proposals were sent out, but no one could come close to Belair. The installation will be done by volunteers who will be supervised by a Belair employee. RTS070626 -04 Moved by Carolyn Tripp, Seconded by Bob Gregory It is recommended that the verbal report given by Shawn Binns on the written feedback from residents regarding the development of a multi purpose pad in the north parcel of Shelswell Park and the development of playground equipment in the Harbourwood Park be received. ice- RTS070626 -05 Motion by Bob Gregory, Seconded by Mac Shiells It is recommended that the Recreation Technical Support Group recommends Council give favorable consideration to the development of a multi purpose pad in the north parcel of Shelswell Park and the development of playground equipment in Harbourwood Park within the approved budget and in accordance with the Township policy. Carried. (b) Arbourwood Park Shawn informed that correspondence was sent out to all Arbourwood residents requesting input on the proposed development of a playground in Arbourwood Park (Block 101). Feedback was reviewed and discussed. Motion by Bob Gregory, Seconded by Carolyn Tripp It is recommended that the verbal report given by Shawn Binns on the written feedback from residents regarding the development of playground equipment at the Arbourwood Park be received. Carried RTS070626 -07 Motion by Mac Shiells, Seconded by Ted Duncan It is recommended that the Recreation Technical Support Group recommends Council gives favorable consideration to the development of playground equipment in the Arbourwood Park (Basswood Circle Block 10 1) within the approved budget and in accordance with Township policy. Carried (c) Ramey Park (in Moonstone) Shawn indicated that the residents have already raised $20,000.00 of their 50% contribution towards a multi purpose pad which will be part of the development of Ramey Park. He also informed that we would be taking advantage of the better pricing from Belair. Because of the vandalism in the area, we will be using 5: poles instead of 3 ". In the overall design of the park, space has been left vacant for the washrooms and septic. A letter was sent to residents whose property abuts the park and Shawn has received positive feedback, Motion by Ted Duncan, Seconded by Mac Shiells It is recommended that the verbal report given by Shawn Binns on the written feedback from residents regarding the development of playground equipment in the Ramey Park be received. Carried. RTS070626 -09 Motion by Ted Duncan, Seconded by Mac Shiells It is recommended that the Recreation Technical Support Group recommends Council give favorable consideration to the development of playground equipment in the Ramey Park within the approved budget and in accordance with Township policy. Carried. (d) Sweetwater Park Shawn passed out a copy of his June 13 " report. He gave a short background of the parks development to date. Based on available funds, the entire project has to be scaled back. The building has been scaled down to 1075 square feet and will include mechanical /electrical room, storage room with exterior door and washroom change areas. The building can be expanded in the future if CL- warranted. Due to our agreement with the partners, we need to move quickly on his project and submit to tender. Question raised around cost to include piping for refrigeration. RTS070626 -10 Motion by Mac Shiells, Seconded by Ted Duncan It is recommended that the verbal report given by Shawn Binns on the conceptual design of Sweetwater Park be received. And further that the Recreation Technical Support group recommend that Council give favorable consideration to accepting the draft conceptual design. Carried. (e) Funding Formula Bob Gregory gave the background of the community halls and the volunteers that raise the funds used to maintain them. Many of the halls have been upgraded within the last 12 years or so. Hawkestone has raised at least $100,000.00 over the last 15 years. He asked the Group if they were the correct body to study where the halls fall within the community. Shawn indicated that there is merit in looking at the big picture. Perhaps this Group can devote one meeting to looking at the policy concerning the running of the halls i.e. operating formula. Shawn will ask each Hall Board to create a short synopsis on their hall challenges and successes. RTS070626 -11 Motion by Mac Shiells, Seconded by Ted Duncan It is recommended that the verbal information presented by Bob Gregory be received and the Hall Boards forward information regarding successes, challenges and usage statistics to be reviewed by the Recreation Technical Support Group. Carried. 9. Adjournment: RTS070626 -12 Motion by Ted Duncan, Seconded by Carolyn Tripp It is recommended that we do now adjourn at 9:30 p.m. Carried. The next meeting will be held on Thursday, September 6"' at 7:00 pm in the Robinson Room of the Administration Centre.