06 27 2007 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Wednesday, June 27, 2007
2006 - 2010 COUNCIL
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
TIME: 7:05 p.m.
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug
Irwin, Clerk; Keith Mathieson, Director of Engineering and
Environmental Services; Bruce Hoppe, Director of Building and
Planning Services; Tamara Obee, Human Resources Co-
ordinator
Also Present: Laurel Chappell, Janet and David Bumstead, Jim Woodford, Jane
Ball, Angela Rudy, Mary O'Farrell-Bowers, Donna Gowland,
Stacey Patchell
1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to
order, followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Matios~ No. C^v70627-1
Moved by Crawford, Seconded by Agnew
Be it resolved that the following items be added to the agenda for consideration:
10. CONSENT AGENDA CORRESPONDENCE:
f) Oro-Medonte Chamber of Commerce minutes, meeting held on June 4, 2007.
Staff Recommendation: Receipt.
Motion No. C070627-1 (Cont'd)
12. REPORTS OF MUNICIPAL OFFICERS:
c) Report No. TR 2007-15, Paul Gravelle, Treasurer, re: Renewal of Insurance
Coverage.
d) Report No. BP 2007-24, Bruce Hoppe, Director of Building and Planning
Services re: Gord Rankin, Request to Temporarily Reside in a Trailer, East
Part of Lot 13, Concession 10 (Medonte), Township of Oro-Medonte, 3750
Line 10 North.
e) Report No. BP 2007-25, Bruce Hoppe, Director of Building and Planning
Services re: County of Simcoe Proposed Waste Management By-Law
[correspondence distributed under separate cover].
f) Councillor Coutanche, re: Lake Simcoe Region Conservation Authority
Conservation Awards Nomination.
g) Councillor Coutanche, re: Heritage Community Recognition Award.
14. COMMUNICATIONS:
a) Frank Daulby, correspondence dated June 22, 2007 re: Driving Conditions,
4575 Line 8 North in Junction with Mount St. Louis Road.
b) Carol Trainor, Clerk/Deputy Treasurer, Township of Essa, correspondence
dated May 17, 2007 re: Appointment of Integrity Commissioner.
15. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
b) Mayor H.S. Hughes, re: Personnel Matter.
c) Mayor H.S. Hughes, re: Legal Matter.
Carried.
4. ADOPTION OF AGENDA
h9o±ion N~. C070627-2
Moved by Allison, Seconded by Coutanche
Be it resolved that the agenda for the Council meeting of Wednesday, June 27,
2007 be received and adopted.
Carried.
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
None declared
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Council Meeting Minutes-June 27, 2007
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of June 13, 2007.
Motion No. C070627-3
Moved by Agnew, Seconded by Crawford
Be it resolved that the minutes of the Council meeting held on June 13, 2007 be
adopted be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
a) Draft Terms of Reference for Oro-Medonte Environmental Group Advisors
(OMEGA).
Deputy Mayor Ralph Hough called the public meeting to order at 7:09 p.m. and
explained the public meeting has been called under the Municipal Act, 2001, S.O.
2001, c. 25, as amended, to obtain public with respect to the Draft Terms of
Reference for Oro-Medonte Environmental Group Advisors (OMEGA).
Notice of the Public Meeting was placed in the Orillia Packet & Times, Barrie
Examiner and Midland Free Press newspapers on June 22, 2007 and posted on the
Township's website.
The following correspondence was received at the meeting: Janet Bumstead dated
June 24, 2007.
Doug Irwin, Clerk, explained the purpose and effect of the Draft Terms of Reference
for OMEGA.
The following public members offered verbal comments with respect to the Draft
Terms of Reference for OMEGA: Jim Woodford, Jane Ball.
The Deputy Mayor advised that written submissions will be received at the Township
offices until July 27, 2007. No additional deputations to Council will be permitted
with respect to the Draft Terms of Reference for OMEGA.
A digital recording of the meeting is available for review at the Township
Administration Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:17 p.m
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Council Meeting Minutes-June 27, 2007
9. DEPUTATIONS:
a) Ruth Fountain, re: Boat Storage, Non Commercial Property.
Ms. Fountain withdrew her deputation request.
10. CONSENT AGENDA CORRESPONDENCE:
a) Midland Public Library minutes, meeting held on April 12, 2007.
Staff Recommendation: Receipt.
b) Nottawasaga Valley Conservation Authority minutes, meeting held on May
11, 2007.
Staff Recommendation: Receipt.
c) Ontario's Lake Country minutes, meeting held on May 23, 2007.
Staff Recommendation: Receipt.
d) Springwater Library minutes, meeting held on June 12, 2007.
Staff Recommendation: Receipt.
e) Wayne Wilson, CAO/Secretary Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated June 11, 2007 re: Request for NVCA to
Review Operating and Capital Budget Structure.
Staff Recommendation: Receipt.
f) Oro-Medonte Chamber of Commerce minutes, meeting held on June 4, 2007.
Staff Recommendation: Receipt.
Motion No. C070627-4
Moved by Coutanche, Seconded by Allison
Be it resolved that the staff recommendations with respect to the items listed
under "Consent Agenda Correspondence" be adopted as printed:
a) Midland Public Library minutes, meeting held on April 12, 2007.
Received.
b) Nottawasaga Valley Conservation Authority minutes, meeting held on May
11, 2007.
Received.
c) Ontario's Lake Country minutes, meeting held on May 23, 2007.
Received.
d) Springwater Library minutes, meeting held on June 12, 2007.
Received.
e) Wayne Wilson, CAO/Secretary Treasurer, Nottawasaga Valley Conservation
Authority, correspondence dated June 11, 2007 re: Request for NVCA to
Review Operating and Capital Budget Structure.
Received.
f) Oro-Medonte Chamber of Commerce minutes, meeting held on June 4, 2007.
Received.
Carried.
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Council Meeting Minutes- June 27, 2007
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
12. REPORTS OF MUNICIPAL. OFFICERS:
a) Report No. EES 2007-025, Keith Mathieson, Director of Engineering and
Environmental Services, re: Tang Fen Wong and Richard Wong -Site Plan
Agreement - 1131 Range Road -West Part of Lot 1, Range 2 and Part of
Lot 2, Range 2, Township of Oro-Medonte -Being all of PIN #58555-0090
(Lt), Roll #4346-010-007-09300-0000 [Refer to Item 16f)].
Motion No. C070627-5
Moved by Crawford, Seconded by Evans
Be it resolved that
1. Report No. EES 2007-025, Keith Mathieson, Director of Engineering and
Environmental Services, re: Tang Fen Wong and Richard Wong -Site Plan
Agreement - 1131 Range Road -West Part of Lot 1, Range 2 and Part of
Lot 2, Range 2, Township of Oro-Medonte -Being all of PIN #58555-0090
(Lt), Roll #4346-010-007-09300-0000 be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with
Tang Fen Wong and Richard Wong to permit a 0.4 hectare building envelope
with a six (6) metre "no cut" visual buffer along Range Road.
3. That the Clerk prepare a By-law for Council's consideration to enter into a
Site Plan Agreement with Tang Fen Wong and Richard Wong.
4. And Further That the owners be notified of Council's decision.
Carried.
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Council Meeting Minutes-June 27, 2007
b) Report No. EES 2007-026, Keith Mathieson, Director of Engineering and
Environmental Services, re: Moon Point Corporation -Subdivision Agreement
- Part of Lots 15 and 16, Concession 3 (South Orillia) and Part of the Road
Allowance between Lots 15 and 16, Concession 3 (South Orillia) (Closed by
By-law NSO 14786, Confirmed by By-law NSO 14787 and Approved by By-
law NSO 14788), Being Parts 1 and 2 on Plan 51 R-34471, Being all of PIN
#58568-0046 (Lt) -Roll #4346-030-012-42700-0000 [Refer to Item 16g)].
Motion No. C070627-6
Moved by Allison, Seconded by Coutanche
Be it resolved that
1. Report No. EES 2007-026, Keith Mathieson, Director of Engineering and
Environmental Services, re: Moon Point Corporation -Subdivision
Agreement -Part of Lots 15 and 16, Concession 3 (South Orillia) and Part of
the Road Allowance between Lots 15 and 16, Concession 3 (South Orillia)
(Closed by By-law NSO 14786, Confirmed by By-law NSO 14787 and
Approved by By-law NSO 14788), Being Parts 1 and 2 on Plan 51 R-34471,
Being all of PIN #58568-0046 (Lt) -Roll #4346-030-012-42700-0000 be
received and adopted.
2. That the Township of Oro-Medonte enter into a Subdivision Agreement with
Moon Point Corporation.
3. That the Clerk prepare a By-law for Council's consideration to enter into a
Subdivision Agreement with Moon Point Corporation.
4. And Further That the owner be notified of Council's decision.
Carried.
c) Report No. TR 2007-15, Paul Gravelle, Treasurer, re: Renewal of Insurance
Coverage.
Motion No. C070627-7
Moved by Coutanche, Seconded by Allison
Be it resolved that
1. Report No. TR 2007-15, Paul Gravelle, Treasurer, re: Renewal of Insurance
Coverage be received and adopted.
2. And Further that the Township of Oro-Medonte waive the requirements of By-
Law 2004-112 to renew its insurance coverage for the period of July 1, 2007
to July 1, 2008 with Frank Cowan & Company at the quoted premium of
$219,547.88 including PST.
Carried.
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Council Meeting Minutes- June 27, 2007
d) Report No. BP 2007-24, Bruce Hoppe, Director of Building and Planning
Services re: Gord Rankin, Request to Temporarily Reside in a Trailer, East
Part of Lot 13, Concession 10 (Medonte), Township of Oro-Medonte, 3750
Line 10 North.
Motion No. C070627-8
Moved by Evans, Seconded by Crawford
Be it resolved that
1. Report No. BP 2007-24, Bruce Hoppe, Director of Building and Planning
Services re: Gord Rankin, Request to Temporarily Reside in a Trailer, East
Part of Lot 13, Concession 10 (Medonte), Township of Oro-Medonte, 3750
Line 10 North be received and adopted.
2. That Council authorize the request of Gordon Rankin to temporarily reside in
two trailers for a twelve month period while the new dwelling is being
constructed.
3. That the Clerk bring forward to appropriate by-law for Council's
consideration.
4. And Further That the applicant be notified of Council's decision.
Carried.
e) Report No. BP 2007-24, Bruce Hoppe, Director of Building and Planning
Services re: County of Simcoe Proposed Waste Management By-Law.
Motion No. C070627-9
Moved by Allison, Seconded by Coutanche
6e it resolved that
1. Report No. BP 2007-25, Bruce Hoppe, Director of Building and Planning
Services re: County of Simcoe Proposed Waste Management By-Law be
received and adopted.
2. That the County of Simcoe be advised that the Township of Oro-Medonte is
interested in partnering with the County in enforcement of the proposed
Waste Management By-law in principle.
3. And Further That the County of Simcoe be forwarded the names of the
Township staff designated as by-law enforcement officers.
Carried.
f) Councillor Coutanche, re: Lake Simcoe Region Conservation Authority
Conservation Awards Nomination.
Discussion.
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Council Meeting Minutes- June 27, 2007
g) Councillor Coutanche, re: Heritage Community Recognition Award.
Discussion.
13. REPORTS OF COMMITTEES:
a) Citizen of the Year Advisory Group draft minutes, meeting held on June 11,
2007.
Motion No. C070627-10
Moved by Evans, Seconded by Agnew
Be it resolved that the draft minutes of the Citizen of the Year Advisory Group
meeting held on June 11, 2007 be received.
Carried.
Motion No. C070627-11
Moved by Coutanche, Seconded by Allison
Be it resolved that the 2007 Oro-Medonte Citizen of the Year be Marilyn and Bob
Gregory, as voted by the Advisory Group.
Carried.
b) Committee of the Wh;,le C"iautes, meeting held on June 20, 2007.
Motion No. C070627-12
Moved by Agnew, Seconded by Evans
Be it resolved that the minutes of the Committee of the Whole Meeting held on
June 20, 2007 be received and further that the recommendations therein be
adopted.
Carried.
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Council Meeting Minutes-June 27, 2007
c) Committee of Adjustment draft minutes, meeting held on June 21, 2007.
Motion No. C070627-13
Moved by Allison, Seconded by Coutanche
Be it resolved that the draft minutes of the Committee of Adjustment meeting held on
June 21, 2007 be received.
Carried.
14. COMMUNICATIONS:
a) Frank Daulby, correspondence dated June 22, 2007 re: Driving Conditions, 4575
Line 8 North in Junction with Mount St. Louis Road.
Motion No. C070627-14
Moved by Evans, Seconded by Agnew
Be it resolved that the correspondence dated June 22, 2007 from Frank Daulby, re:
Driving Conditions, 4575 Line 8 North in Junction with Mount St. Louis Road be received
and referred to staff for a response under the Mayor's signature.
Carried.
b) Carol Trainor, Clerk/Deputy Treasurer, Township of Essa, correspondence dated
May 17, 2007 re: Appointment of Integrity Commissioner.
Motion No. C070627-15
Moved by Coutanche, Seconded by Allison
Be it resolved that
The correspondence dated May 17, 2007, from Carol Trainor, Clerk/Deputy Treasurer,
Township of Essa, re: Appointment of an Integrity Commissioner be received;
And That Whereas Bill 130 amends Section 239 of the Municipal Act, 2001, providing
that a municipality is authorized to appoint an investigator, to investigate in an
independent manner, a complaint whether the municipality or local board has complied
with Section 239 of the Municipal Act, 2001, or a procedure by-law under Section 238 of
the Municipal Act, 2001;
And Whereas if the municipality has not appointed an investigator, the Ombudsman,
appointed under the Ombudsman Act, will investigate a complaint;
Now Therefore the Township of Oro-Medonte respectfully requests that the County of
Simcoe appoint two investigators, one from South Simcoe and one from North Simcoe,
for all municipalities within its jurisdiction to undertake investigations as may 8e
requested under Section 239 of the Municipal Act, 2001; and
That this resolution be circulated to all Simcoe County municipalities.
Carried.
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Council Meeting Minutes-June 27, 2007
15. IN-CAMERA:
Motion No. C070627-16
Moved by Agnew, Seconded by Evans
Be it resolved that we do now go In-Camera at 8:56 p.m. to discuss Personnel and
Legal Matters.
Carried.
Motion No. C070627-17
Moved by Allison, Seconded by Coutanche
Be it resolved that we do now Rise and Report from In-Camera at 10:37 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter [deferred from June 20, 2007].
Motion No. C070627-18
Moved by Crawford, Seconded by Evans
Be it resolved that Confidential Report No. ADM 2007-008, Jennifer Zieleniewski, CAO,
re: Personnel Matter (Recreation) be received.
Carried.
b) Mayor H.S. Hughes, re: Personnel Matter.
Motion No. C070627-19
Moved by Coutanche, Seconded by Allison
Be it resclved that the confiderriial verbal information presented by Mayor H.S. Hughes,
re: Personnel Matter (CAO Competition) be received.
Carried.
c) Mayor H.S. Hughes, re: Legal Matter.
Motion No. C070627-20
Moved by Crawford, Seconded by Agnew
Be it resolved that the confidential verbal information presented by Mayor H.S. Hughes,
re: Legal Matter (June 18, 2007 mtg, Shanty Bay) be received.
Carried.
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Council Meeting Minutes- June 27, 2007
16. BY-LAWS:
a) By-Law No. 2007-069 A By-law to Provide for Remuneration and Expenses
for Members of Council and Council's Appointees to
Local Boards and Committees/Technical Support
Groups, and Expenses for Employees, and to Repeal
By-law Nos. 2004-124, 2005-059, 2005-107 and
2007-020.
Motion No. C070627-21
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-law to Provide for Remuneration and Expenses for
Members of Council and Council's Appointees to Local Boards and
Committees/Technical Support Groups, and Expenses for Employees, and to
Repeal By-law Nos. 2004-124, 2005-059, 2005-107 and 2007-020 be introduced
and read a first and second time and numbered By-law No. 2007-069.
Carried.
That By-law No. 2007-069 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2007-070 Being a By-law to Appoint Building Inspectors/By-law
Enforcement Officers and to Repeal By-law Nos.
2006-052, 2006-073, 2007-028 and 2007-052.
Motion No. C070627-22
Moved by Agnew, Seconded by Crawford
Be it resolved that a By-law to Appoint Building Inspectors/By-law Enforcement
Officers and to Repeal By-law Nos. 2006-052, 2006-073, 2007-028 and 2007-
052 be introduced and read a first and second time and numbered By-law No.
2007-070.
Carried.
That By-law No. 2007-070 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- June 9, 2007
c) By-Law No. 2007-073 A By-law to Appoint an Acting Chief Administrative
Officer.
Motion No. C070627-23
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Appoint an Acting Chief Administrative Officer be
introduced and read a first and second time and numbered By-law No. 2007-073.
Carried.
That By-law No. 2007-073 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
d) By-Law No. 2007-074 A By-law to Provide for Permit Parking on Highways
and Other Designated Areas within the Township of
Oro-Medonte.
Motion No. C070627-24
Moved by Crawford, Seconded by Agnew
Be it resolved that a By-law to Provide for Permit Parking on Highways and Other
Designated Areas within the Township of Oro-Medonte be introduced and read a
first and second time and numbered By-law No. 2007-074.
r`arried.
That By-law No. 2007-074 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes-June 27, 2007
e) By-Law No. 2007-075 A By-Law Imposing Special Annual Drainage Rates
Upon Land in Respect of Which Money is Borrowed
under the Tile Drainage Act.
Motion No. C070627-25
Moved by Allison, Seconded by Coutanche
Be it resolved that a By-Law Imposing Special Annual Drainage Rates Upon
Land in Respect of Which Money is Borrowed under the Tile Drainage Act be
introduced and read a first and second time and numbered By-law No. 2007-075.
Carried.
That By-law No. 2007-075 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
f) By-Law No. 2007-076 A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro-Medonte and Tang Fen Wong and
Richard Wong (as Joint Tenants) described as lands as
follows: Part of the West Pt. of Lot 1 and Part of Lot 2,
Range 2, Being Parts 2, 3 and 4, 51 R-3530, Except
Parts 1, 2 and 3, 51 R-30656, Being all of PIN #58555-
0090 (Lt), Roll #4346-010-007-09300-0000, Township
of Oro-Medonte, County of Simcoe.
Motion No. C070627-26
Moved by Evans, Seconded by Crawford
Be it reseived that a By-iaw to Authorize the Execution of a SEtc Plan Control
Agreement between The Corporation of the Township of Oro-Medonte and Tang
Fen Wong and Richard Wong (as Joint Tenants) described as lands as follows:
Part of the West Pt. of Lot 1 and Part of Lot 2, Range 2, Being Parts 2, 3 and 4,
51 R-3530, Except Parts 1, 2 and 3, 51 R-30656, Being all of PIN #58555-0090 (Lt),
Roll #4346-010-007-09300-0000, Township of Oro-Medonte, County of Simcoe be
introduced and read a first and second time and numbered By-law No. 2007-076.
Carried.
That By-law No. 2007-076 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes- June 27, 2007
g) By-Law No. 2007-077 Being a By-law to Authorize the Execution of a Subdivision
Agreement between The Corporation of the Township of
Oro-Medonte and Moon Point Corporation described as
lands as follows: Part of Lots 15 and 16, Concession 3
(South Orillia) and Part of the Road Allowance between
Lots 15 and 16, Concession 3 (South Orillia) (Closed by
By-law NSO 14786, Confirmed by By-law NSO 14787 and
Approved by By-law NSO 14788), Being Parts 1 and 2 on
Plan 51 R-34471, Being all of PIN #58568-0046 (Lt) -Roll
#4346-030-012-42700-0000, Township of Oro-Medonte,
County of Simcoe.
Motion No. C070627-27
Moved by Coutanche, Seconded by Allison
Be it resolved that a By-law to Authorize the Execution of a Subdivision Agreement
between The Corporation of the Township of Oro-Medonte and Moon Point
Corporation described as lands as follows: Part of Lots 15 and 16, Concession 3
(South Orillia) and Part of the Road Allowance between Lots 15 and 16, Concession 3
(South Orillia) (Closed by By-law NSO 14786, Confirmed by By-law NSO 14787 and
Approved by By-law NSO 14788), Being Parts 1 and 2 on Plan 51 R-34471, Being all of
PIN #58568-0046 (Lt) - RoII #4346-030-012-42700-0000, Township of Oro-Medonte,
County of Simcoe be introduced and read a first and second time and numbered By-
law No. 2007-077.
Carried.
That By-law No. 2007-077 be read a third time and finally passed, be engrossed by
the Clerk, signed and sealed by the Mayor.
Carried.
17. CONFIRMATION BY-LAW NO. 2007-71.
Motion No. C070627-28
Moved by Agnew, Seconded by Crawford
Be it resolved that a by-law to confirm the proceedings of the Council meeting held
on Wednesday, June 27, 2007 be introduced and read a first and second time and
numbered By-law No. 2007-071.
Carried.
That By-law No. 2007-071 be read a third time and finally passed, be engrossed by
the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes-June 27, 2007
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
Motion No. C070627-29
Moved by Allison, Seconded by Coutanche
Be it resolved that we do now adjourn at 10:40 p.m.
Carried.
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Council Meeting Minutes- June 27, 2007