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06 13 2007 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Wednesday, June 13, 2007 TIME: 7:05 p.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Jennifer Zieleniewski, CAO; Doug Irwin, Clerk; Bruce Hoppe, Director of Building and Planning Services; Shawn Binns, Manager of Recreation and Community Services; Tamara Obee, Human Resources Co-ordinator Also Present: Isabel Shepard, Dawn McGinnis, Murray McGinnis, Barb Coutanche, Dianne Betty, Jean Buckingham, Bruce Buckingham, Barbara Campbell, Bob Campbell, Shirley Stoddart, Kathy Lewis, Lois Bawden, Marina Archer, Margo Wittick, Marj Mitchell, Bob Mitchell, Mac Shiells, Janet & Ernie Dryden, Jane Shiells, Stacey Patchell 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C070613-1 Moved by Coutanche, Seconded by Allison Be it resolved that the following items be added to the agenda for consideration 12. REPORTS OF MUNICIPAL OFFICERS: b) Councillor Agnew, correspondence dated June 11, 2007 re: Ontario Mayors and National Experts Present at Columbia Institute Forum, June 22-23, 2007, Mountain Springs Resort, Collingwood. 14. COMMUNICATIONS: b) Michael Bridge, correspondence dated June 11, 2007 re: Opening of Chip Stand (Sparky's Fries), 9850 Highway 12, Warminster. c) Deputy Mayor Hough, correspondence dated June 6, 2007 re: AMO Alert, Rural Connections. Carried. 4. ADOPTION OF AGENDA Motion No. C070613-2 Moved by Evans, Seconded by Agnew Be it resolved that the agenda for the Council meeting of Wednesday, June 13, 2007 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of May 23, 2007. Motion No. C070613-3 Moved by Allison, Seconded by Coutanche Be it resolved that the minutes of the Council meeting held on May 23, 2007 be adopted, as amended, to revise Motion No. C070523-25 to read: "Be it resolved that the confidential correspondence dated May 4, 2007 and May 9, 2007 and presented by Jennifer Zieleniewski, CAO re: Legal Matter (105 Hummingbird HiII Road) be received and considered in conjunction with the request of 105 Hummingbird Hill Road." Carried. b) Minutes of Special Council Meeting of May 30, 2007. Motion No. C070613-4 Moved by Evans, Seconded by Crawford Be it resolved that the minutes of Special Council Meeting of May 30, 2007 be adopted as printed and circulated. Carried. Page 2 Council Meeting Minutes- June 13, 2007 7. RECOGNITION OF ACHIEVEMENTS: a) Glenn Melton, Achievement of Water Distribution and Supply -Level 3. Motion No. C070613-5 Moved by Coutanche, Seconded by Allison ee it resolved that Glenn Melton be recognized for achieving the Water Distribution and Supply - Leve13 designation. Carried. b) Isabel Shepard, 2007 Senior of the Year Award. Mayor H.S. Hughes and Councillor Coutanche congratulated Isabel Shepard and presented a Certificate of Recognition. c) Oro Thunder Bantam AE, OMHA Champions. Mayor H.S. Hughes and Councillor Crawford congratulated and presented certificates to the Oro Thunder Bantam AE Hockey Team for winning the 2007 OMHA Championship. d) East Oro Public School, "Plan Your Escape" Contest Winner. Mayor H.S. Hughes, Deputy Mayor Hough and Councillor Evans congratulated and presented a certificate to Mrs. Woods' Senior Kindergarten/Grade 1 Class from East Oro Public School as the "Plan your Escape" Contest winner. e) Achievement of Superior Tanker Shuttle Accreditation. Mayor H.S. Hughes, Councillor Agnew and Councillor Allison congratulated and presented letters of recognition to the following for the Achievement of Superior Tanker Shuttle Accreditation: Scott Cowden, Director of Fire and Emergency Services Department District Chief Cliff Lockhart, Fire Station #6 District Chief Murray Langman, Fire Station #4 Captain Shawn Pascoe, Fire Station #5 Captain Murray McDonnell, Fire Station #5 Firefighter Roy Mandeville, Fire Station #6 Firefighter Devon Hutton, Fire Station #3 Firefighter Colin Hooper, Fire Station #6 Firefighter Ed Davis, Fire Station #6 Mayor H.S. Hughes acknowledged Mount St. Louis Ski Resort for their partnership and participation with respect to the Township of Oro-Medonte's Testing for Superior Tanker Shuttle (STS) Accreditation. Council recessed for refreshments. Page 3 Council Meeting Minutes-June 13, 2007 8. PUBLIC MEETINGS: a) Proposed Amendment to Fees and Charges By-Law, "A By-law of The Corporation of the Township of Oro-Medonte to Provide for the Imposition of Fees or Charges". Deputy Mayor Ralph Hough called the public meeting to order at 7:57 p.m. and explained the public meeting has been called under the Municipal Act, 2001, S.O. 2001, c. 25, as amended, to obtain public with respect to establishing a non-resident parking fee per vehicle at Bayview Memorial Park. Notice of the Public Meeting was placed in the Orillia Packet & Time, Barrie Examiner and Midland Free Press newspapers on June 8, 2007 and posted on the Township's website. The following correspondence was received at the meeting: None. Doug Irwin, Clerk, explained the purpose and effect of the proposed By-Law. The following public members offered verbal comments with respect to the proposed Amendment: None. The Deputy Mayor advised that no additional deputations to Council will be permitted with respect to the proposed By-Law. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 8:06 p.m. 9. DEPUTATIONS: a) Bruce Stanton, MP, Simcoe North, re: Federal Budget Update. This item is rescheduled to July 18, 2007 Committee of the Whole meeting. Page 4 Council Meeting Minutes-June 13, 2007 10. CONSENT AGENDA CORRESPONDENCE: a) Lake Simcoe Conservation Authority minutes, meeting held on April 27, 2007. Staff Recommendation: Receipt. b) Orillia Public Library Board minutes, meetings held on April 25, 26 and May 8, 2007. Staff Recommendation: Receipt. c) Lake Simcoe Regional Airport Commission minutes, meeting held on April 19, 2007. Staff Recommendation: Receipt. d) Springwater Township Public Library Board draft minutes, meeting held on May 8, 2007. Staff Recommendation: Receipt. e) Ontario's Lake Country Board minutes, meeting held on May 14, 2007. Staff Recommendation: Receipt. f) Kathie Mendez, Executive Director, Information Orillia, correspondence dated May 14, 2007 re: Letter of Appreciation. Staff Recommendation: Receipt. g) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence dated May 14, 2007 re: Letter of Appreciation. Staff Recommendation: Receipt. h) Sharon Briggs, Rugby Community Hall, correspondence dated May, 2007 re: Letter of Appreciation. Staff Recommendation: Receipt. i) Garth Matheson, Co-Chair, Barrie Area Physician Recruitment, correspondence dated May 30, 2007 re: Letter of Appreciation. Staff Recommendation: Receipt. Motion No. C070613-6 Moved by Evans, Seconded by Crawford Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Lake Simcoe Conservation Authority minutes, meeting held on April 27, 2007. Received. b) Orillia Public Library Board minutes, meetings held on April 25, 26 and May 8, 2007. Received. c) Lake Simcoe Regional Airport Commission minutes, meeting held on April 19, 2007. Received. d) Springwater Township Public Library Board draft minutes, meeting held on May 8, 2007. Received. e) Ontario's Lake Country Board minutes, meeting held on May 14, 2007. Received. f) Kathie Mendez, Executive Director, Information Orillia, correspondence dated May 14, 2007 re: Letter of Appreciation. Received. g) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence dated May 14, 2007 re: Letter of Appreciation. Received. h) Sharon Briggs, Rugby Community Hall, correspondence dated May, 2007 re: Letter of Appreciation. Received. i) Garth Matheson, Co-Chair, Barrie Area Physician Recruitment, correspondence dated May 30, 2007 re: Letter of Appreciation. Received. Carried. Page 5 Council Meeting Minutes- June 13, 2007 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. RC 2007-09, Shawn Binns, Manager of Recreation and Community Services re: Sweetwater Park Design Update. Motion No. C070613-7 Moved by Allison, Seconded by Coutanche Be it resolved that 1. Report No. RC 2007-09, Shawn Binns, Manager of Recreation and Community Services re: Sweetwater Park Design Update be received and adopted. 2. That Council approve, in principle, the Conceptual Site Plan prepared by John D. Bell Associates Ltd. 3. That staff report to Council after consideration of the written public comments to be received by June 20, 2007. 4. And Further That an Ad-Hoc Advisory Group, comprised of local residents, be established to assist with the Sweetwater Park's future maintenance, management and fundraising initiatives. Carried. b) Councillor Agnew, correspondence dated June 11, 2007 re: Ontario Mayors and National Experts Present at Columbia Institute Forum, June 22-23, 2007, Mountain Springs Resort, Collingwood. Motion No. C070613-8 Moved by Crawford, Seconded by Agnew Be it resolved that the correspondence dated June 11, 2007 from Councillor Agnew, re: Ontario Mayors and National Experts Present at Columbia Institute Forum, June 22-23, 2007, Mountain Springs Resort, Collingwood be received and further that Mayor H.S. Hughes and Councillor Agnew be authorized to attend. Carried. Page 6 Council Meeting Minutes- June 13, 2007 13. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on June 6, 2007. Motion No. C070613-9 Moved by Coutanche, Seconded by Allison Be it resolved that the minutes of the Committee of the Whole Meeting held on June 6, 2007 be received and further that the recommendations therein be adopted. Carried. 14. COMMUNICATIONS: a) Harry Alkema, Chair Person, Muscular Dystrophy, correspondence dated May 30, 2007 re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Easter Seal Golf Tournament, July 7, 2007. Motion No. C070613-10 Moved by Evans, Seconded by Agnew Be it resolved that 1. The correspondence dated May 30, 2007 from Harry Alkema, Chair Person, Muscular Dystrophy, re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Easter Seal Golf Tournament, July 7, 2007 be received. 2. That the organization be requested to submit the applicable fee for the Tent Permit. 3. And Further That Mr. Alkema be advised of Council's decision accordingly. Defeated. b) Michael Bridge, correspondence dated June 11, 2007 re: Opening of Chip Stand (Sparky's Fries), 9850 Highway 12, Warminster. Motion No. C070613-11 Moved by Allison, Seconded by Coutanche Be it resolved that 1. The correspondence dated June 11, 2007 from Michael Bridge, re: Opening of Chip Stand (Sparky's Fries), 9850 Highway 12, Warminster be received. 2. And That Mr. Bridge be advised that his request to waive the 20 day appeal period for the zoning by-law amendment is beyond Council's authority as the appeal period is a legislated matter. Carried. Page 7 Council Meeting Minutes-June 73, 2007 c) Deputy Mayor Hough, correspondence dated June 6, 2007 re: AMO Alert, Rural Connections. Motion No. C070613-12 Moved by Hough, Seconded by Allison Be it resolved that AMO Alert No. 07(030 dated June 6, 2007 re: Rural. Connections, The Ontario Municipal Rural Broadband Partnership Program be received. Carried. 15. IN-CAMERA: Motion No. C070613-13 Moved by Evans, Seconded by Crawford Be it resolved that we do now go In-Camera at 9:26 p.m. to discuss Personnel Matters. Carried. Motion No. C070613-14 Moved by Coutanche, Seconded by Allison Be it resolved that we do now Rise and Report from In-Camera at 9:52 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. C070613-15 Moved by Crawford, Seconded by Evans Be it resolved that Confidential Report No. 2007-015, Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire Dept.) be received and adopted. Defeated. Page 8 Council Meeting Minutes- June 13, 2007 b) Jennifer Zieleniewski, CAO, re: Personnel Matter. This item was withdrawn. c) Jennifer Zieleniewski, CAO, re: Personnel Matter. This item was withdrawn. d) Jennifer Zieleniewski, CAO, re: Personnel Matter. This item was withdrawn. 16. BY-LAWS: a) By-Law No. 2007-063 A By-law to Establish and Name a Trail which commences on Part of Lot 1, Concession 5 (Oro), more particularly described as Part 2, Plan 51 R- 20347 (3329 Line 4 North), and continues across Part 5, Plan 51 R-20583 and Part 1, Plan 51 R-20347, Township of Oro-Medonte, County of Simcoe as "Lohuaru Trail". Motion No. C070613-16 Moved by Allison, Seconded by Coutanche Be it resolved that a By-law to Establish and Name a Trail which commences on Part of Lot 1, Concession 5 (Oro), more particularly described as Part 2, Plan 51 R-20347 (3329 Line 4 North), and continues across Part 5, Plan 51 R-20583 and Part 1, Plan 51 R-20347, Township of Oro-Medonte, County of Simcoe as "Lohuaru Trail" be introduced and read a first and second time and numbered By-law No. 2007-063. Carried. That By-law No. 2007-063 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 Council Meeting Minutes-June 13, 2007 b) By-Law No. 2007-064 A By-law to authorize the borrowing of $1,500,000.00. Motion No. C070613-17 Moved by Agnew, Seconded by Evans Be it resolved that a By-law to authorize the borrowing of $1,500,000.00 be introduced and read a first and second time and numbered By-law No. 2007-064. Carried. That By-law No. 2007-064 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2007-066 A By-law to Permanently Close and Sell Part of Original Road Allowance Between Lots 15 and 16, Concession 6 (Oro), Township of Oro-Medonte, more particularly described as Part 1, 51 R-31527, and Part 4, 51 R-34963 Township of Oro-Medonte, County of Simcoe and to Permanently Close and SeII a Portion of the Traveled Road Allowance Between Lots 15 and 16, Concession 6 (Oro), Township of Oro-Medonte, more particularly described as Parts 1, and 2, 51 R-34963, Township of Oro-Medonte, County of Simcoe. Motion No. C070613-18 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Permanently Close and Sell Part of Original Road Allowance Between Lots 15 and 16, Concession 6 (Oro), Township of Oro-Medonte, more particularly described as Part 1, 51 R-31527, and Part 4, 51 R-34963 Township of Oro-Medonte, County of Simcoe and to Permanently Close and Sell a Portion of the Traveled Road Allowance Between Lots 15 and 16, Concession 6 (Oro), Township of Oro-Medonte, more particularly described as Parts 1, and 2, 51 R- 34963, Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-law No. 2007-066. Carried. That By-law No. 2007-066 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 Council Meeting Minutes-June 13. 2007 d) By-Law No. 2007-067 A By-law to amend the zoning provisions which apply to (ands within Part of Lots 66, 67, 100 Plan 309 {Medonte), Township of Oro-Medonte, 9850 Highway 12, (Bridge 2006-ZBA-15). Motion No. C070613-19 Moved by Evans, Seconded by Crawford Be it resolved that a By-law to amend the zoning provisions which apply to lands within Part of Lots 66, 67, 100 Plan 309 (Medonte), 9850 Highway 12, Township of Oro-Medonte, (Bridge 2006-ZBA-15) be introduced and read a first and second time and numbered By-law No. 2007-067. Carried. That By-law No. 2007-067 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. e) By-Law No. 2007-068 A By-law to Amend By-law No. 2005-043, Being a By- law to Provide for the Imposition of Fees or Charges. Motion No. C070613-20 Moved by Allison, Seconded by Coutanche Be it resolved that a By-law to Amend By-law No. 2005-043, being a by-law to provide for the imposition of fees or charges be introduced and read a first and second time and numbered By-law No. 2007-068. Carried. That By-law No. 2007-068 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 Council Meeting Minutes-June 13, 2007 17. CONFIRMATION BY-LAW NO. 2007-62. Motion No. C070613-21 Moved by Crawford, Seconded by Evans Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 13, 2007 be introduced and read a first and second time and numbered By-law No. 2007-062. Carried. That By-law No. 2007-062 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT Motion No. C070613-22 Moved by Coutanche, Seconded by Allison Be it resolved that we do now adjourn at 10:29 p.m. Carried. G Mayor, H.S. ghes .~ ~s -'` - Cle , J. D u a Irwin Page t2 Council Meeting Minutes-June 13, 2007