06 06 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, June 6, 2007 @ 9:05 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin, Clerk;
Keith Mathieson, Director of Engineering and Environmental Services;
Bruce Hoppe, Director of Building and Planning Services; Scott Cowden,
Director of Fire and Emergency Services; Tamara Obee, Human
Resources Officer; Mike Diver, Chief Building OfficiallChief By-Law
Enforcement Officer; Nick McDonald, Meridian Planning Consultants Ltd.
Also Present: Colin Kent, Stacey Patchell, Stan Sinton, Floyd Sinton, Barb Sinton,
Darren Vella
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070606-1
Moved by Agnew, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
j) Rita Kovacs, c/o Carthew Bay Ratepayers Association, correspondence dated June 2,
2007 re: Speed Reduction Request, Lakeshore Road along Carthew Bay.
k) Mayor H.S. Hughes, re: Source Water Protection Invitation.
I) Mayor H.S. Hughes, re: Horseshoe Resort correspondence, Ramp Closure.
6. FINANCE AND ADMINISTRATION:
d) Councillor Agnew re: Oro-Medonte Environmental Group Advisors (OMEGA).
e) Mayor H.S. Hughes, re: Hardwood Hills Update.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
b) Deputy Mayor Hough re: Maplewood & Harbourwood Water Systems.
10. EMERGENCY SERVICES:
a) Scott Cowden, Director of Fire and Emergency Services, correspondence dated June 5,
2007 re: Plan Your Escape Contest Winner -East Oro School.
b) Scott Cowden, Director of Fire and Emergency Services, memo correspondence dated
June 4, 2007 re: Achievement of Superior Tanker Shuttle Accreditation.
12. IN-CAMERA:
i) Jennifer Zieleniewski, CAO, re: Personnel Matter.
j) Mayor H.S. Hughes, re: Legal Matter.
k) Mayor H.S. Hughes, re: Property Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW070606-2
Moved by Allison, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, June 6, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Peter Jobe, Office of the Fire Marshal, Ministry of Community Safety and Correctional
Services, correspondence dated May 28, 2007 re: Municipal Fire Protection
Information Survey.
Motion No. CW070606-3
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated May 28, 2007 from Peter Jobe, Office
of the Fire Marshal, Ministry of Community Safety and Correctional Services, re:
Municipal Fire Protection Information Survey be received.
Carried.
b) James Wonta, correspondence dated May 22, 2007 re: Line 2 North Road Allowance.
Motion No. CW070606-4
Moved by Hough, Seconded by Allison
It is recommended that the correspondence dated May 22, 2007 from James Wonta, re:
Line 2 North Road Allowance be received and referred to staff for a response.
Carried.
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Committee of the Whole Meeting -June 6, 2007
c) Gord and Sue Roehner, correspondence dated May 17, 2007 re: Proposed Pond
and Wayside Pit, Part W'/z Lots 11 and 12, Concession 8, Township of Oro-
Medonte.
Motion No. CW070606-5
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated May 17, 2007 from Gord and Sue
Roehner, re: Proposed Pond and Wayside Pit, Part W Yz Lots 11 and 12, Concession
8, Township of Oro-Medonte be received and referred to staff for a report.
Carried.
d) Gayle Wood, Chief Administrative Officer, correspondence dated May 3, 2007 re:
LSRCA's Proposed Policy Regarding Assimilative Capacity.
Motion No. CW070606-6
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated May 3, 2007 from Gayle Wood,
Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re:
LSRCA's Proposed Policy Regarding Assimilative Capacity be received.
Carried.
e) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport Commission,
correspondence dated May 23, 2007 re: Lake Simcoe Regional Airport.
Mayor H.S. Hughes distributed correspondence dated June 4, 2007 to members of
Council.
Motion No. CW070606-7
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated May 23, 2007 from Michael
Drumm, Airport Manager, Lake Simcoe Regional Airport Commission, re: Lake
Simcoe Regional Airport be received; and that staff liaise with the Airport
Commission to establish a mutually convenient meeting date.
Carried.
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Committee of the Whole Meeting -June 6, 2007
f) Glen Knox, County Clerk, The Corporation of the County of Simcoe,
correspondence dated May 30, 2007 re: Community Access Program -Request
for Support.
Motion No. CW070606-8
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated May 30, 2007 from Glen Knox, County Clerk, The
Corporation of the County of Simcoe, re: Community Access Program -Request
for Support be received.
2. That the Council of the Township of Oro-Medonte support the County of Simcoe's
request to the Federal Government to reinstitute the Community Access Program
funding.
3. And Further that the County of Simcoe be advised of Council's decision.
Carried.
g) Sandra Richardson, Deputy Clerk, City of Kawartha Lakes, correspondence dated
May 22, 2007 re: Canada Goose Problem.
Motion No. CW070606-9
Moved by Crawford, Seconded by Evans
It is recommended that
1. The correspondence dated May 22, 2007 from Sandra Richardson, Deputy Clerk,
City of Kawartha Lakes, re: Canada Goose Problem be received.
2. That Council of the Township of Oro-Medonte support The City of Kawartha
Lakes' request that the Provincial Government be requested to formulate a
province-wide integrated goose management plan of action and any necessary
funding to address the growing concern that municipalities with public waterfront
green spaces and beaches have with respect to Canada Geese using such
spaces and thereby impacting on the water quality and recreational use of these
public spaces.
3. And Further That Dalton McGuinty, Premier of Ontario; the Ministry of
Environment; the Ministry of Health and Long-Term Care; the Ministry of
Community and Social Services; the Ministry of Municipal Affairs and Housing;
Natural Resources Canada; Wildlife Canada; Garfield Dunlop, MPP, Simcoe
North; and the City of Kawartha Lakes be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -June 6, 2007
h) Inga Thompson, Chair, Simcoe County Elder Abuse Committee, correspondence
dated May 31, 2007 re: Proclamation Request, June 15, 2007, "World Elder
Abuse Awareness Day".
Motion No. CW070606-10
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence dated May 31, 2007 from Inga Thompson, Chair, Simcoe
County Elder Abuse Committee, re: Proclamation Request be received.
2. That the Township of Oro-Medonte proclaim June 15, 2007 as "World Elder
Abuse Awareness Day".
3. And Further That the proclamation be posted on the Township website.
Carried.
i) Correspondence dated May 14, 2007 re: Race Track Noise -Hwy. #11.
Motion No. CW070606-11
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated May 14, 2007 re: Race Track
Noise -Hwy. #11 be received and referred to staff for a response.
Carried.
j) Rita Kovacs, c/o Carthew Bay Ratepayers Association, correspondence dated
June 2, 2007 re: Speed Reduction Request, Lakeshore Road along Carthew Bay.
Motion No. CW070606-12
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated June 2, 2007 from Rita Kovacs,
c/o Carthew Bay Ratepayers Association, re: Speed Reduction Request, Lakeshore
Road along Carthew Bay be received and referred to staff for a report.
Carried.
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Committee of the Whole Meeting -June 6, 2007
k) Mayor H.S. Hughes, re: Source Water Protection Invitation.
Mayor H.S. Hughes distributed correspondence dated May 4, 2007 to members of
Council.
Motion No. CW070606-13
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated May 4, 2007 presented by Mayor
H.S. Hughes, re: Source Water Protection Workshop Invitation, June 7, 2007 be
received and that Councillors Allison, Coutanche, Agnew and Mayor H.S. Hughes be
authorized to attend.
Carried.
I) Mayor H.S. Hughes, re: Horseshoe Resort correspondence. Ramp Closure.
Mayor H.S. Hughes distributed correspondence dated May 30, 2007 to members of
Council.
Motion No. CW070606-14
Moved by Allison, Seconded by Hough
It is recommended that the correspondence dated May 30, 2007 from Horseshoe
Resort to the Minister of Transportation presented by Mayor H.S. Hughes re: Hwy.
400/Canadian Pacific Railway Overpass Structure Widening be received; and that
Council support the correspondence dated May 30, 2007 from Horseshoe Resort;
and that the Minister of Transportation and Garfield Dunlop, MPP, Simcoe North be
advised of Council's support.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Councillor Coutanche, re: Oro-Medonte Chamber of Commerce Directory.
Motion No. CW070606-15
Moved by Agnew, Seconded by Crawford
It is recommended that the verbal information presented by Councillor Coutanche, re:
Oro-Medonte Chamber of Commerce Directory be received.
Carried.
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Committee of the Whole Meeting -June 6. 2007
b) Councillor Allison, re: Fill By-Law Discussion.
The Director of Building and Planning Services distributed a map to members of
Council.
Motion No. CW070606-16
Moved by Hough, Seconded by Coutanche
It is recommended that the verbal information presented by Councillor Allison and
Nick McDonald, Meridian Planning Consultants Ltd., re: Fill By-Law Discussion be
received.
Carried.
c) Report No. ADM 2007-12, Doug Irwin, Clerk, re: Draft By-law to Amend the Fees
and Charges By-law.
Motion No. CW070606-17
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. ADM 2007-12, Doug Irwin, Clerk, re: Draft By-law to Amend the Fees
and Charges By-law be received and adopted.
2. And Further That the Draft By-law to Amend the Fees and Charges By-law be
brought forward to a public meeting on June 13, 2007.
Carried.
d) Councillor Agnew re: Oro-Medonte Environmental Group Advisors (OMEGA).
Motion No. CW070606-18
Moved by Allison, Seconded by Crawford
It is recommended that the verbal information presented by Councillor Agnew re:
Oro-Medonte Environmental Group Advisors (OMEGA) be received.
Carried.
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Committee of the Whole Meeting -June 6, 2007
e) Mayor H.S. Hughes, re: Hardwood Hills Update.
Mayor H.S. Hughes distributed correspondence dated June 4, 2007 to members of
Council.
Motion No. CW070606-19
Moved by Coutanche, Seconded by Agnew
It is recommended that the verbal information presented by Mayor H.S. Hughes re:
Hardwood Hills Update be received.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2007-5, Jerry Ball, Public Works Superintendent, re: Temporary
Road Closure -Parkside Drive.
Motion No. CW070606-20
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. PW 2007-5, Jerry Ball, Public Works Superintendent, re: Temporary
Road Closure -Parkside Drive be received and adopted.
2. That Parkside Drive from the Line 9 boat ramp parking lot to Lakeshore Road be
closed on August 25, 2007 between 2:00 p.m. and 6:00 p.m., with a rain date
scheduled for September 8, 2007, again between 2:00 p.m. and 6:00 p.m.
3. That an exemption to By-law No. 2006-38 be granted to Ms. Elizabeth Power
upon receipt of proof of insurance and notification to all emergency personnel.
4. And Further That Ms. Power be notified Council's decision accordingly.
Carried.
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Committee of the Whole Meeting -June 6, 2007
Motion CW070606-22 defeated at Council mtg. on
January 23, 2008 by Motion No. C080123-8
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2007-24, Keith Mathieson, Director of Engineering and
Environmental Services: re: Township of Oro-Medonte Septage Treatment
Options.
Motion No. CW070606-21
Moved by Hough, Seconded by Allison
It is recommended that the motion with respect to Report No. EES 2007-24, Keith
Mathieson, Director of Engineering and Environmental Services re: Township of Oro-
Medonte Septage Treatment Options be deferred.
Carried.
Motion No. CW070606-22
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. EES 2007-24, Keith Mathieson, Director of Engineering and
Environmental Services: re: Township of Oro-Medonte Septage Treatment
Options be received and adopted.
2. That the Township of Oro-Medonte commission Totten Sims Hubicki Associates
to complete a Class Environmental Assessment for septage treatment options for
the Township starting in 2007.
3. And Further That the Class Environmental Assessment be funded by $25,000.00
from the Township Working Fund Reserve in 2047and $75,000.00 from the
Township operating budget in 2008.
Deferred.
b) Deputy Mayor Hough re: Maplewood & Harbourwood Water Systems.
Motion No. CW070606-23
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Keith Mathieson, Director
of Engineering and Environmental Services; re: Maplewood and Harbourwood Water
Systems be received.
Carried.
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Committee of the Whole Meeting -June 6, 2007
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Nick McDonald, Meridian Planning Consultants Inc., memo correspondence
dated May 31 and May 8, 2007 re: Craighurst Secondary Plan.
Nick McDonald distributed a map dated November 3, 2006 to members of Council.
Motion No. CW070606-24
Moved by Allison, Seconded by Coutanche
It is recommended that the memo correspondence dated May 31 and May 8, 2007
from Nick McDonald, Meridian Planning Consultants Inc., re: Craighurst Secondary
Plan be received; and that staff be authorized to proceed within the identified
parameters.
Carried.
Council unanimously consented to allow Darren Vella to speak with respect to this item.
b) Report No. BP 2007-21, Bruce Hoppe, Director of Building and Planning Services
re: Zoning By-law Amendment Michael Bridge, Pt. Lots 66, 67, 100, Plan 309
(Medonte}, Township of Oro-Medonte, 9850 Highway 12, Warminster.
Motion No. CW070606-25
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. BP 2007-21, Bruce Hoppe, Director of Building and Planning Services
re: Zoning By-law Amendment Michael Bridge, Pt. Lots 66, 67, 100, Pian 309
(Medonte), Township of Oro-Medonte, 9850 Highway 12, Warminster be
received and adopted.
2. That Council accepts the undertaking from Mr. Bridge that a privacy fence (board-
on-board), along the north property line of the subject property, be constructed
before May 28, 2008.
3. That Zoning By-law Amendment Application 2006-ZBA-15 for Michael Bridge, that
would rezone the lands described as Pt. Lots 66, 67, 100, Plan 309 (Medonte),
Township of Oro-Medonte, 9850 Highway 12 on Schedule A21 of Zoning By-law
97-95 (as amended} from Residential One (R1) Zone to Local Commercial
Exception 177 (LC~177) Zone be approved.
4. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
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Committee of the Whole Meeting -June 6, 2007
c) Report No. BP 2007-22, Bruce Hoppe, Director of Building and Planning Services
re: Request for Exemption, Ms. Robin De Villiers, 105 Hummingbird Hill Road.
Motion No. CW070606-26 (Amendment)
Moved by Hough, Seconded by Allison
It is recommended that the motion with respect to Report No. BP 2007-22, Bruce
Hoppe, Director of Building and Planning Services re: Request for Exemption, Ms.
Robin De Villiers, 105 Hummingbird Hill Road be amended to replace "6 (six)
months" with "3 (three) months".
Defeated.
Motion No. CW070606-27
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. BP 2007-22, Bruce Hoppe, Director of Building and Planning Services
re: Request for Exemption, Ms. Robin De Villiers, 105 Hummingbird Hill Road be
received and adopted.
2. That the request by Ms. De Villiers for a temporary exemption to the Animal
Control By-Law to allow more than 3 (three) dogs be denied.
3. That Ms. De Villiers be allowed 6 (six) months to conform to the maximum limit of
3 (three) dogs.
4. And Further That Ms. De Villiers be notified of Council's decision.
Carried.
10.EMERGENCY SERVICES:
a) Scott Cowden, Director of Fire and Emergency Services, correspondence dated
June 5, 2007 re: Plan Your Escape Contest Winner -East Oro School.
Motion No. CW070606-28
Moved by Evans, Seconded by Agnew
It is recommended that the correspondence dated June 5, 2007 from Scott Cowden,
Director of Fire and Emergency Services, re: Plan Your Escape Contest Winner -
East Oro School be received and that congratulations be forwarded to the School.
Carried.
Paget t
Committee of the Whole Meeting -June 6, 2007
b) Scott Cowden, Director of Fire and Emergency Services, memo correspondence
dated June 4, 2007 re: Achievement of Superior Tanker Shuttle Accreditation.
Motion No. CW070606-29
Moved by Allison, Seconded by Hough
It is recommended that the memo correspondence dated June 4, 2007 from Scott
Cowden, Director of Fire and Emergency Services, re: Achievement of Superior
Tanker Shuttle Accreditation be received and that the ratepayers be advised
accordingly.
Carried.
11.RECREATION AND COMMUNITY SERVICES:
a) Shawn Binns, Manager of Recreation and Community Services, re: Request to
Waive Rental Fees, Unity Christian High School.
Motion No. CW070606-30
Moved by Agnew, Seconded by Crawford
It is recommended that
1. The correspondence from Shawn Binns, Manager of Recreation and Community
Services, re: Request to Waive Rental Fees, Unity Christian High School be
received.
2. And Further That Unity Christian High School be requested to submit the
applicable fee for the use of the Bayview Memorial Park.
Carried.
Motion No. CW070606-31
Moved by Crawford, Seconded by Agnew
It is recommended that Rule 2.6 of Procedural By-law 2006-114 be suspended in
order to allow the meeting to proceed past the normal adjournment hour of 4:00 p.m.
Carried.
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Committee of the Whole Meeting -June 6, 2007
12. IN-CAMERA:
Motion No. CW070606-32
Moved by Allison, Seconded by Hough
It is recommended that we do now go In-Camera at 3:26 p.m. to discuss Legal,
Personnel and Property Matters.
Carried.
Motion No. CW070606-33
Moved by Evans, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 5:41 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter
Motion No. CW070606-34
Moved by Allison, Seconded by Hough
It is recommended that the confidential correspondence dated May 28, 2007
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (Martine Crescent) be
received and that Confidential Report BP 2007-023 be received and adopted; and
that the Township Solicitor be authorized to proceed accordingly.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW070606-35
Moved by Crawford, Seconded by Agnew
It is recommended that the confidential correspondence dated May 25, 2007
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (Guthrie Lands) be
received.
Carried.
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Committee of the Whole Meeting -June 6, 2007
c) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW070606-36
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated May 25 and 31, 2007
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (Cooke, OMB Case No.
PL050596) be received.
Carried.
d) Jennifer Zieleniewski, CAO, re: Legal Matter:
Motion No. CW070606-37
Moved by Agnew, Seconded by Evans
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Legal Matter (9850 Highway 12, Warminster) be received.
Carried.
Item 9b) was voted on at this time.
e) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW070606-38
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (Fire) be received.
Carried.
f) Jennifer Zieleniewski, CAO, re: Personnel Matter
Motion No. CW070606-39
Moved by Crawford, Seconded by Evans
It is recommended that Confidential Report ADM 2007-14 presented by Tamara
Obee, Human Resources Officer, re: Personnel Matter (2007 Management Salary
Increases) be received and adopted.
Carried.
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Committee of the Whole Meeting -June 6. 2007
g) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW070606-40
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated May 31, 2007 presented by
Jennifer Zieleniewski, CAO, re: Personnel Matter (Custodian-McAllister) be received with
regret.
Carried.
h) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW070606-41
Moved by Evans, Seconded by Agnew
It is recommended that Confidential Report ADM 2007-013 presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (Succession Plan, Public Works, Engineering and
Environmental Services) be received and adopted.
Carried.
i) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW070606-42
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (CAO Qualifications) be received.
Carried.
j) Mayor H.S. Hughes, re: Legal Matter.
Mayor H.S. Hughes distributed confidential correspondence dated June 5, 2007 to members
of Council.
Motion No. CW070606-43
Moved by Evans, Seconded by Crawford
It is recommended that the confidential correspondence dated June 5, 2007 presented by
Mayor H.S. Hughes, re: Legal Matter (Thatcher) be received and that staff prepare a
response.
Carried.
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Committee of the Whole Meeting -June 6, 2007
k) Mayor H.S. Hughes, re: Property Matter.
Mayor H.S. Hughes distributed confidential correspondence dated June 1, 2007 to
members of Council.
Motion No. CW070606-44
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated June 1, 2007
presented by Mayor H.S. Hughes re: Property Matter (Highlands of Horseshoe) be
received.
Carried.
13.ADJOURNMENT:
Motion No. CW070606-45
Moved by Agnew, Seconded by Crawford
It is recommended that we do now adjourn at 5:50 p.m.
Carried.
CIe , J. Dou s Irwin
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Committee of the Whole Meeting -June 6, 2007