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05 09 2007 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING MINUTES Wednesday, May 9, 2007 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Terry Allison TIME: 7:03 p.m. Staff Present: Paul Gravelle, Acting CAO; Doug Irwin, Clerk; Bruce Hoppe, Director of Building and Planning Services; Janette Teeter, Clerk's Assistant Also Present: Michael Bridge, Lindsay Graham, Stacey Patchell, Frieda Baldwin 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C070509 -1 Moved by Coutanche, Seconded by Hough Be it resolved that the following items be added to the agenda for consideration: 10. CONSENT AGENDA CORRESPONDENCE: j) Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated May 2, 2007 re: Township of Oro - Medonte Request for NVCA 2006 and Proposed 2007 Project List. Staff Recommendation: Receipt. 12. REPORTS OF MUNICIPAL OFFICERS: b) Councillor Coutanche, re: Haul Routes. 16. BY -LAWS: c) By -Law No. 2007 -052 A By -law to Amend By -law No. 2006 -052, Being a By -law to Appoint Building Inspectors /By -law Enforcement Officers. Carried. 4. ADOPTION OF AGENDA Motion No. C070509 -2 Moved by Crawford, Seconded by Agnew Be it resolved that the agenda for the Council meeting of Wednesday, May 9, 2007 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" Councillor Agnew declared a conflict of interest on Item 13a) Committee of the Whole minutes, meeting held on May 2, 2007, Motion No. CW070502 -20, as his property is in the vicinity. Councillor Agnew left the room and did not participate in any discussion or vote on this item. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of April 25, 2007. Motion No. C070509 -3 Moved by Hough, Seconded by Coutanche Be it resolved that the minutes of the Council meeting held on April 25, 2007 be adopted as printed and circulated. 7. RECOGNITION OF ACHIEVEMENTS: None. Carried. Page 2 Council Meeting Minutes- May 9, 2007 8. PUBLIC MEETINGS: a) Proposed Amendment to the Zoning By -Law, 2006 - ZBA -15, Part of Lots 66, 67 and 100 of Plan 309 ( Medonte), Township of Oro - Medonte, 9850 Highway 12 (M. Bridge). Deputy Mayor Hough called the meeting to order at 7:07 p.m. and explained the public meeting is to obtain public comment with respect to a proposed amendment to the Zoning By -law, Application 2006 - ZBA -15 (M. Bridge), Part Lot 66, Lots 67 and 100 of Plan 309, (formerly within the Township of Medonte), 9850 Highway 12 (Warminster), Township of Oro- Medonte Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on April 19, 2007 and posted on a sign on the subject property on April 19, 2007. The following correspondence was received at the meeting: Ministry of Transportation dated May 7 and February 14, 2007; Douglas Orr dated May 7, 2007. Bruce Hoppe, Director of Building and Planning Services, provided an overview of the purpose and effect of the proposed amendment. The following persons offered verbal comments with respect to the proposed amendment: None. The Deputy Mayor advised that written submissions will be received at the Township office until May 11, 2007 and that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 7:14 p.m. Page 3 Council Meeting Minutes— May 9, 2007 9. DEPUTATIONS: a) Frieda Baldwin, President, Huronia Trails and Greenways, re: Vehicle Recycling Program. Brochure and pamphlet correspondence were distributed to members of Council. Motion No. C070509 -4 Moved by Crawford, Seconded by Agnew Be it resolved that the verbal information presented by Frieda Baldwin, President, Huronia Trails and Greenways, re: Vehicle Recycling Program be received. Carried. 10. CONSENT AGENDA CORRESPONDENCE: a) Orillia Public Library Board, minutes of March 28, 2007 meeting. Staff Recommendation: Receipt. b) Midland Public Library Board, minutes of March 8, 2007 meeting. Staff Recommendation: Receipt. c) Lake Simcoe Regional Airport Commission, minutes of March 15, 2007 meeting. Staff Recommendation: Receipt. d) Lake Simcoe Region Conservation Authority, minutes of March 23, 2007 meeting. Staff Recommendation: Receipt. e) Mark Cousins, Ontario Family Fishing Weekend Steering Committee, correspondence dated April 27, 2007 re: 2007 Ontario Family Fishing Weekend, July 6-8,2007. Staff Recommendation: Receipt and Post on Township's Website. f) Garfield Dunlop, MPP, Simcoe North, correspondence dated April 12, 2007 re: Sustainable Funding for Conservation Authorities and the Ontario Clean Water Act. Staff Recommendation: Receipt. g) Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated May 2, 2007 re: Township Request for NVCA to Review Operating and Capital Budget Structure. Staff Recommendation: Receipt. h) Alice Huynh, on behalf of Falun Data Association of Canada, correspondence dated April 24, 2007 re: Proclamation Request, May 13, 2007, " Falun Data Day". Staff Recommendation: Receipt, Proclaim, Post on Township's Website. i) Bob Burk, First Vice President, Coldwater & District Agricultural Society, correspondence dated April 15, 2007 re: 2007 Grant Request. Staff Recommendation: Receipt. j) Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated May 2, 2007 re: Township of Oro - Medonte Request for NVCA 2006 and Proposed 2007 Project List. Staff Recommendation: Receipt. Page 4 Council Meeting Minutes— May 9, 2007 It Motion No. C070509 -5 Moved by Coutanche, Seconded by Hough Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Orillia Public Library Board, minutes of March 28, 2007 meeting. Received. b) Midland Public Library Board, minutes of March 8, 2007 meeting. Received. c) Lake Simcoe Regional Airport Commission, minutes of March 15, 2007 meeting. Received. d) Lake Simcoe Region Conservation Authority, minutes of March 23, 2007 meeting. Received. e) Mark Cousins, Ontario Family Fishing Weekend Steering Committee, correspondence dated April 27, 2007 re: 2007 Ontario Family Fishing Weekend, July 6 -8, 2007. Received and Posted on Township's Website. f) Garfield Dunlop, MPP, Simcoe North, correspondence dated April 12, 2007 re: Sustainable Funding for Conservation Authorities and the Ontario Clean Water Act. Received. g) Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated May 2, 2007 re: Township Request for NVCA to Review Operating and Capital Budget Structure. Received. h) Alice Huynh, on behalf of Falun Dafa Association of Canada, correspondence dated April 24, 2007 re: Proclamation Request, May 13, 2007, " Falun Dafa Day ". Received, Proclaimed, Posted on Township's Website. i) Bob Burk, First Vice President, Coldwater & District Agricultural Society, correspondence dated April 15, 2007 re: 2007 Grant Request. Received. j) Wayne Wilson, CAO /Secretary- Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated May 2, 2007 re: Township of Oro- Medonte Request for NVCA 2006 and Proposed 2007 Project List. Received. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. Carried. Page 5 Council Meeting Minutes- May 9, 2007 12. REPORTS OF MUNICIPAL OFFICERS: a) Mayor H.S. Hughes, re: County of Simcoe Growth Management Steering Committee Representation. Motion No. C070509 -6 Moved by Agnew, Seconded by Evans Be it resolved that Whereas the County of Simcoe has established a Growth Management Steering Committee; And Whereas the Townships of Oro - Medonte, Severn and Ramara are collectively entitled to appoint a representative to the Steering Committee, who is a member of County Council; And Whereas the Township of Severn adopted Motion 004050708 supporting the appointment of Mayor H.S. Hughes as a representative on the County of Simcoe Growth Management Steering Committee; Now Therefore, the Township of Oro - Medonte supports the appointment of Mayor H.S. Hughes to the County of Simcoe Growth Growth Management Steering Committee as the representative for the Townships of Oro - Medonte, Severn and Ramara; And Further That the County of Simcoe and the Townships of Severn and Ramara be advised of Council's decision. 14ffi6 b) Councillor Coutanche, re: Haul Routes. Motion No. C070509 -7 Moved by Agnew, Seconded by Hough Be it resolved that the verbal information presented by Councillor Coutanche re: Haul Routes be received and referred to staff to investigate and report back to Council. Carried. Page 6 Council Meeting Minutes— May 9, 2007 13. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on May 2, 2007. Motion No. C070509 -8 Moved by Crawford, Seconded by Evans Be it resolved that the minutes of the Committee of the Whole Meeting held on May 2, 2007 be received and further that the recommendations therein be adopted with the exception of Motion No. CW070502 -20, Item 12a) Paul Gravelle, Acting CAO, re: Legal Matter, to be voted on separately. Carried. Councillor Agnew declared a conflict of interest on this item as his property is in the vicinity. Councillor Agnew left the room and did not participate in any discussion or vote on this item. Motion No. C070509 -9 Moved by Hough, Seconded by Coutanche Be it resolved that the confidential correspondence dated April 27, 2007 presented by Paul Gravelle, Acting CAO, re: Legal Matter (1415 Scarlett Line, Harvey) be received. Carried. b) Planning Advisory Committee minutes, meeting held on April 30, 2007. Motion No. C070509 -10 Moved by Coutanche, Seconded by Hough Be it resolved that the draft minutes of the Planning Advisory Committee meeting held on April 30, 2007 be received. Carried. Page 7 Council Meeting Minutes— May 9, 2007 Motion No. C070509 -11 Moved by Evans, Seconded by Crawford Be it resolved that 1. A concept landscape plan be submitted to the Township for Zoning By -law Amendment Application 2006 - ZBA -11 (Hans Meyer), South Part of Lot 1, Concession 1 ( Orillia), Township of Oro - Medonte, 8976 Highway 12 prior to scheduling a statutory Public Meeting. 2. And Further That, following receipt of the concept landscape plan, Zoning By- law Amendment Application 2006 - ZBA -11 (Hans Meyer), South Part of Lot 1, Concession 1 ( Orillia), Township of Oro - Medonte, 8976 Highway 12 proceed to a Public Meeting in accordance with the provisions of the Planning Act. Carried. c) Recreation Technical Support Group minutes, meeting held on February 20, 2007. Motion No. C070509 -12 Moved by Hough, Seconded by Coutanche Be it resolved that the minutes of the Recreation Technical Support Group meeting held on February 20, 2007 be received. Carried. 14. COMMUNICATIONS: a) John Swartz, Chair, Orillia Public Library Board, correspondence dated May 1, 2007 re: Orillia Public Library Board Meeting Schedule. Motion No. C070509 -13 Moved by Agnew, Seconded by Crawford Be it resolved that the correspondence dated May 1, 2007 from John Swartz, Chair, Orillia Public Library Board, re: Orillia Public Library Board Meeting Schedule be received. 15. IN- CAMERA: L Carried. Page 8 Council Meeting Minutes— May 9, 2007 16. BY -LAWS: a) By -Law No. 2007 -049 A By -law to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures. Motion No. C070509 -14 Moved by Coutanche, Seconded by Hough Be it resolved that a By -law to authorize certain capital works of The Corporation of the Township of Oro - Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures be introduced and read a first and second time and numbered By -law No. 2007 -049. i,4_U That By -law No. 2007 -049 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By -Law No. 2007 -051 A By -law to amend the zoning provisions which apply to lands within Concession 8, Part of Lot 16 (Medonte), Township of Oro - Medonte, 128 Moonstone Road, (Truax 2007 - ZBA -01). Motion No. C070509 -15 Moved by Evans, Seconded by Agnew Be it resolved that a By -law to amend the zoning provisions which apply to lands within Concession 8, Part of Lot 16 (Medonte), Township of Oro - Medonte, 128 Moonstone Road, (Truax 2007 - ZBA -01) be introduced and read a first and second time and numbered By -law No. 2007 -051. Carried. That By -law No. 2007 -051 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 Council Meeting Minutes— May 9, 2007 c) By -Law No. 2007 -052 A By -law to Amend By -law No. 2006 -052, Being a By- law to Appoint Building Inspectors /By -law Enforcement Officers. Motion No. C070509 -16 Moved by Hough, Seconded by Coutanche Be it resolved that a By -law to Amend By -law No. 2006 -052, Being a By -law to Appoint Building Inspectors /By -law Enforcement Officers be introduced and read a first and second time and numbered By -law No. 2007 -052. �_ That By -law No. 2007 -052 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. CONFIRMATION BY -LAW NO. 2007 -50. Motion No. C070509 -17 Moved by Agnew, Seconded by Evans Be it resolved that a by -law to confirm the proceedings of the Council meeting held on Wednesday, May 9, 2007 be introduced and read a first and second time and numbered By -law No. 2007 -050. Carried. That By -law No. 2007 -050 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. 18. QUESTIONS AND ANNOUNCEMENTS Carried. Page 10 Council Meeting Minutes— May 9, 2007 19. ADJOURNMENT Motion No. C070509 -18 Moved by Coutanche, Seconded by Hough Be it resolved that we do now adjourn at 8:08 p.m. Carried. Cie , J. dolu Irwin Page 11 Council Meeting Minutes— May 9, 2007