05 16 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, May 16, 2007 @ 9:05 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin,
Clerk; Jerry Ball, Public Works Superintendent; Shawn Binns,
Manager of Recreation and Community Services; Keith Mathieson,
Director of Engineering and Environmental Services; Bruce Hoppe,
Director of Building and Planning Services; Scott Cowden, Director
of Fire and Emergency Services; Tamara Obee, Human Resources
Officer
Also Present: Tom Kurtz, Mac Shiells, Stacey Patchell
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070516-1
Moved by Allison, Seconded by Coutanche
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
f) Deputy Mayor Hough, re: Big Cedar Correspondence dated May 3, 2007 re:
Correspondence Addressed to Big Cedar.
6. FINANCE AND ADMINISTRATION:
d) Councillor Coutanche re: Canada Day Celebration.
10.EMERGENCY SERVICES:
a) Report No. FD 2007-7, Scott Cowden, Director of Fire and Emergency Services
re: Report on the Purchase of Self Contained Breathing Apparatus.
12. IN-CAMERA:
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW070516-2
Moved by Agnew, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, May 16, 2007 be received and adopted, as amended, to alter Item 12b)
from a Personnel Matter to a Legal Matter.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Agnew declared a conflict of interest on Item 12a), Jennifer Zieleniewski,
CAO, re: Legal Matter as his property is in the vicinity. Councillor Agnew left the
room and did not participate in any discussion or vote on this item.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Mac Shiells, correspondence dated April 14, 2007 re: Line 4 North and
Sweetwater Parks.
Motion No. CW070516-3
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated April 14, 2007 from Mac Shiells,
re: Line 4 North and Sweetwater Parks be received and referred to staff for a
response.
Carried.
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Committee of the Whole Meeting -May 16, 2007
b) Glenn Meeuwisse, Hardwood Hills, correspondence dated May 3, 2007 re: Partial
Road Closure Request, Line 6 North, North of OId Barrie Road, July 21, 2007,
Epic 8 Hour Mountain Bike Event.
Motion No. CW070516-4
Moved by Evans, Seconded by Agnew
It is recommended that
1. The correspondence dated May 3, 2007 from Glenn Meeuwisse, Hardwood Hills,
re: Partial Road Closure Request, Line 6 North, North of Old Barrie Road, July 21,
2007, Epic 8 Hour Mountain Bike Event be received.
2. That the Partial Road Closure Request for Line 6 North, North of Old Barrie Road
for approximately 500 m on Saturday, Jufy 21, 2007 be approved.
3. That Hardwood Hills notify all emergency personnel of the partial road closure for
the event.
4. And further that the Public Works Superintendent liaise with Hardwood Hills
accordingly.
Carried.
c) Will and Nicola Wonta, correspondence dated May 6, 2007 re: Request to
Purchase Part of Unopened Road Allowance, Part of Line 2 North between
Blueberry Marsh Road and Hummingbird HiII Road.
Motion No. CW070516-5
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated May 6, 2007 from Will and Nicola Wonta, re: Request
to Purchase Part of Unopened Road Allowance, Part of Line 2 North between
Blueberry Marsh Road and Hummingbird Hill Road be received.
2. That the unopened road allowance located between Blueberry Marsh Road and
the northerly boundary of the lands owned by James and Nicola Wonta (W Pt.
Lot 18, Concession 3, Roll No. 434602000700400) be retained.
3. That the applicant be advised that the unopened road allowance is being utilized
by local farmers and therefore the Township is not in a position to enter into a
(ease agreement.
4. And Further That the applicant be advised of Council's decision.
Carried.
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Committee of the Whole Meeting -May 16, 2007
d) Bradley Ingleton, correspondence dated May 8, 2007 re: Bass Lake Parking, Line 15
South of Hwy. 12.
Motion No. CW070516-6
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated May 8, 2007 from Bradley Ingleton, re:
Bass Lake Parking, Line 15 South of Hwy. 12 be received and referred to staff for a
report for Council's consideration.
Carried.
e) Brad Blair, Superintendent Commander, First Nations and Contract Policing Bureau,
Ontario Provincial Police, correspondence dated April 17, 2007 re: Section 5.1, Police
Services Act.
Motion No. CW070516-7
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated April 17, 2007 from Brad Blair,
Superintendent Commander, First Nations and Contract Policing Bureau, Ontaric
Provincial Police, re: Section 5.1, Police Services Act be received.
Carried.
f) Deputy Mayor Hough, re: Big Cedar Correspondence dated May 3, 2007 re:
Correspondence Addressed to Big Cedar.
Discussion.
6. FINANCE AND ADMINISTRATION:
a) Paul Gravelle, Treasurer, correspondence dated April 20, 2007 re: Township of Oro-
Medonte, Policing Costs, 2003-2007, OPP Costing Summary, Actual Policing Costs
for the Period January 1, 2006 to December 31, 2006.
Motion No. CW070516-8
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated April 20, 2007 from Paul Gravelle,
Treasurer, re: Township of Oro-Medonte, Policing Costs, 2003-2007, OPP Costing
Summary, Actual Policing Costs for the Period January 1, 2006 to December 31, 2006
be received.
Carried.
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Committee of the Whole Meeting -May 16, 2007
b) Report No. TR 2007-12, Paul Gravelle, Treasurer, re: Statement of Accounts,
April 2007.
Motion No. CW070516-9
Moved by Allison, Seconded by Coutanche
It is recommended that Report No. TR 2007-12, Paul Gravelle, Treasurer, re:
Statement of Accounts, April 2007 be received; and further that the accounts for the
month of April, 2007 totalling $868,059.93 be received.
Carried.
c) Report No. ADM 2007-11, Doug Irwin, Clerk and Jerry Ball, Public Works
Superintendent re: Boundary Road (County Road #93 -Penetanguishene Road)
between City of Barrie and the Township of Oro-Medonte.
Motion No, CW070516-10
Moved by Evans, Seconded by Agnew
It is recommended that
1. Report No. ADM 2007-11, Doug Irwin, Clerk and Jerry Ball, Public Works
Superintendent re: Boundary Road (County Road #93 -Penetanguishene Road)
between City of Barrie and the Township of Oro-Medonte be received and
adopted.
2. And Further That the Mayor and Clerk be authorized to execute the
correspondence dated April 2, 2007 from Graham Wilson & Green with respect to
the County of Simcoe transfer of Parts 2, 4 and 5, Plan 51 R-34516, to the
Township of Oro-Medonte.
Carried.
d) Councillor Coutanche re: Canada Day Celebration.
Motion No. CW070516-11
Moved by Coutanche, Seconded by Allison
It is recommended that the verbal information presented by Councillor Coutanche re:
Canada Day Celebrations at Horseshoe Valley Resort be received.
Carried.
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Committee of the Whole Meeting -May 16, 2007
7. PUBLIC WORKS:
a) Report No. PW 2007-04, Jerry Ball, Public Works Superintendent, re: Ukrainian
Camp -Clean and Clear Order Issue.
Motion No. CW070516-12
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. PW 2007-04, Jerry Ball, Public Works Superintendent, re: Ukrainian
Camp -Clean and Clear Order Issue be received and adopted.
2. That the request from the Ukrainian National Federation of Canada to share in
the garbage and disposal costs be denied.
3. That the municipality not participate in the construction or maintenance of the
fence that marks the boundary between the Ukrainian Camp and the rail trail.
4. And Further That the Ukrainian Camp be notified of Council's decision
accordingly.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2007-20, Keith Mathieson, Director of Engineering and
Environmental Services re: Claire May -Request to Connect to Harbourwood
Municipal Water System - 13 Shelswell Boulevard.
Motion No. CW070516-13
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. EES 2007-20, Keith Mathieson, Director of Engineering and
Environmental Services re: Claire May -Request to Connect to Harbourwood
Municipal Water System - 13 Shelswell Boulevard be received and adopted.
2. That the Township of Oro-Medonte enter into a Water Service Connection
Agreement with Ms. Claire May for 13 Shelswell Boulevard.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That Ms. May be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -May 16, 2007
b) Report No. EES 2007-21, Keith Mathieson, Director of Engineering and
Environmental Services re: Streetlight Request by Big Cedar (Oro) Residents
Association.
Motion No. CW070516-14
Moved by Allison, Seconded by Coutanche
It is recommended that Report No. EES 2007-21, Keith Mathieson, Director of
Engineering and Environmental Services re: Streetlight Request by Big Cedar (Oro)
Residents Association be received for information only.
Carried.
c) Report No. EES 2007-22, Keith Mathieson, Director of Engineering and
Environmental Services re: Reynolds' Plumbing & Heating Ltd. -Site Plan
Agreement- 12 Winstar Road -Parcel 21-17, Section 51-Oro-5, Being Pt. Lots
21 and 22, Concession 5, Designated as Part 16, 51 R-19930, Being all of PIN
#58550-0148 (Lt), Roll #4346-010-008-10790-0000.
Motion No. CW070516-15
Moved by Crawford, Seconded by Agnew
It is
2
3
recommended that
Report No. EES 2007-22, Keith Mathieson, Director of Engineering and
Environmental Services re: Reynolds' Plumbing & Heating Ltd. -Site Plan
Agreement- 12 Winstar Road -Parcel 21-17, Section 51-Oro-5, Being Pt. Lots
21 and 22, Concession 5, Designated as Part 16, 51 R-19930, Being all of PIN
#58550-0148 (Lt), RoII #4346-010-008-10790-0000 be received and adopted.
That the Township of Oro-Medonte enter into a Site Plan Agreement with
Reynolds' Plumbing & Heating Ltd. to construct a 557.5 sq.m. industrial
warehouse at 12 Winstar Road.
That the Clerk prepare a By-law for Council's consideration to enter into a Site
Plan Agreement with Reynolds' Plumbing & Heating Ltd.
And Further That Mr. Reynolds be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -May 76, 2007
d) Report No. EES 2007-23, Keith Mathieson, Director of Engineering and
Environmental Services and Bruce Hoppe, Director of Building and Planning Services
re: Donald Richard Loader -Site Plan Agreement and Removal of Holding Symbol -
113 Brambel Road -Lot 13, Plan 819, Being all of PIN #58556-0117 (Lt), Roll #4346-
010-008-08400-0000.
Motion No. CW070516-16
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. EES 2007-23, Keith Mathieson, Director of Engineering and
Environmental Services and Bruce Hoppe, Director of Building and Planning Services
re: Donald Richard Loader -Site Plan Agreement and Removal of Holding Symbol -
113 Brambel Road -Lot 13, Plan 819, Being all of PIN #58556-0117 (Lt}, Roll #4346-
010-008-08400-0000 be received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Donald
Richard Loader to construct a 66 sq. m. addition at 113 Brambel Road.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site Plan
Agreement with Donald Richard Loader.
4. That the Clerk prepare a By-law for Council's consideration to remove the Holding
Symbol from 113 Brambel Road.
5. And Further That Mr. Loader be notified of Council's decision.
Carried.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
10. EMERGENCY SERVICES:
a) Report No. FD 2007-7, Scott Cowden, Director of Fire and Emergency Services re:
Report on the Purchase of Self Contained Breathing Apparatus.
Motion No. CW070516-17
Moved by Agnew, Seconded by Evans
It is recommended that
1. Report No. FD 2007-7, Scott Cowden, Director of Fire and Emergency Services re:
Report on the Purchase of Self Contained Breathing Apparatus be received and
adopted.
2. That the Fire and Emergency Services be authorized to purchase the units from Levitt
Safety for the price of $32,869.75 plus applicable taxes.
3. And Further That the provisions of the Townships' Purchasing Bylaw be waived in this
instance.
Carried.
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Committee of the Whole Meeting -May 16, 2007
f
11.RECREATION AND COMMUNITY SERVICES:
None.
12.IN-CAMERA:
Motion No. CW070516-18
Moved by Allison, Seconded by Coutanche
It is recommended that we do now go In-Camera at 10:39 a.m. to discuss Legal and
Personnel Matters.
Carried.
Motion No. CW070516-19
Moved by Agnew, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 11:31 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Councillor Agnew declared a conflict of interest on Item 12a), Jennifer Zieleniewski,
CAO, re: Legal Matter as his property is in the vicinity. Councillor Agnew left the
room and did not participate in any discussion or vote on this item.
Motion No. CW070516-20
Moved by Coutanche, Seconded by Allison
It is recommended that the confidential correspondence dated May 2, 2007
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (1415 Scarlett Line,
Harvey) be received.
Carried.
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Committee of the Whole Meeting - May t 6, 2007
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW070516-21
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence dated May 9, 2007
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (105 Hummingbird Hili
Road) be deferred until receipt of a request from 105 Hummingbird Hill Road.
Carried.
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW070516-22
Moved by Hough, Seconded by Crawford
It is recommended that the verbal information presented by Jennifer Zieleniewski,
CAO, re: Personnel Matter (Zieleniewski) be received and that the CAO's resignation
be received with regret and best wishes.
Carried.
13.ADJOURNMENT:
Motion No. CW070516-23
Moved by Allison, Seconded by Coutanche
It is recommended that we do now adjourn at 11:35 a.m.
Carried.
Mayor, H.S. Hug s
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Committee of the Whole Meeting -May 16, 2007