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02 20 2007 Rec Tech Minutes UHU-MtUUN I ~ TOIfINJHIP ORO-MEDONTE i MOTION# t ~? RECREATION TECHNICAL SUPPORT GROUP ln~c MINUTES MAY - 9 2007 Tuesday February 20th, 2007 @ 7:00 p.m. MEETING: COUNCIL' Ian Arthur Beard Complex Present: Councillor John Crawford, Mayor Harry Hughes, Councillor Mel Coutanche, Bob Gregory, Ted Duncan, Reta Regelink, Carolyn Tripp, Mac Shiells Staff Present: Shawn Binns, Manager of Recreation & Community Services Chair: Councillor John Crawford called the meeting to order at 7:00 p.m. Chair Crawford welcomed the members of the group and indicated that he would be chair for a period of two years and Councillor Mel Coutanche would report back to Council. At the end of the two year period Councillors Coutanche and Crawford would change positions. Chair Crawford then asked each member of the group to introduce themselves. 1. Adoption of Agenda for February 20th, 200?. The Chair recognized amendments to the agenda to correct the date and the removal of item 3(a) adoption of the minutes from the last meeting as none of the members of the new Support Group were in attendance at that meeting except Mr. Gregory. Mayor Hughes asked that "Questions and Discussion" be added to item 8 "Other Business. RTS070220-01: Moved by Bob Gregory, Seconded by Reta Regelink If is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group meeting of Tuesday, February 20th, 2007 be adopted as amended. Carried 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Minutes: None 4. Deputations: ~ ~[ ° None 5. Items for Consideration/Discussion: (a) The Recreation Technical Support Group's Mandate By-law 2007-005 A copy of the Mandate and Remuneration of Public Members of local Boards & CommitteeslTechnical Support Groups was given to each member of the Group and Chair Crawford explained that payment was made twice a year. He also indicated that expense sheets would be available at the next meeting. It was indicated that mileage and attendance could also be determined through the minutes. (b) Staff Report: Update on Current Capital Projects Shawn gave a Power Point presentation which outlined the salient points of the Parks & Recreation Master Plan. He indicated that since 1997, when the Master Plan was created, several recommendations have been acted upon and therefore, some of the inventory category numbers had changed. One example he gave us was that some of the undeveloped parkland had now been developed. During the presentation, several questions and points arose which led to small discussions. Because several of the questions/points raised could not be dealt with during this meeting due to time constraints, it was agreed that they should be placed on the agenda of future mee#ings for more in depth discussions. I.E. Joint Use Agreement with the Simcoe County School Board -Shawn indicated that he would discuss this in greater detail at the next meeting and bring the Group up to date with the current situation. Do facility users have to supply proof of insurance or are they covered under Township insurance - At the present time, only those bookings where alcohol is served are required to give proof of insurance Are Hall Board members, as volunteers, covered under Township insurance -Yes they are. RTS070220-02 Moved by Rita Regelink, Seconded by Mac Shiells It is recommended that the Power Point presentation/orientation by Shawn einns, Manager of Recreation & Community Services, regarding current capital projects be received. Carried 6. Correspondence: None. 7. Other Business: {a) Questions & Discussion: ~~ Several questions and suggestions were put forth:- - creation of a sub committee of youth regarding decisions on what facilities should go into a specific park -creation of resident volunteers to look after neighborhood parks - do the facility users have to provide insurance or are they covered under the Township policy - could we create a brochure for residents of what Oro-Medonte has to offer A short discussion took place after each point was raised. Where an immediate answer could not be given, it was indicated that the points would be brought to the table at future meetings. 8. Other/New Business {Information or request for future information): None. 9. Adjournment: RTS070220-03 Motion by Reta Regelink, Seconded by Bob Gregory It is recommended that we do now adjourn at 9:25 p. m. Carried.