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05 16 2007 COW AgendaTOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, MAY 16, 2007 TIME: 9:00 a.m. 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: None. 5. CORRESPONDENCE: a) Mac Shiells, correspondence dated April 14, 2007 re: Line 4 North and Sweetwater Parks. b) Glenn Meeuwisse, Hardwood Hills, correspondence dated May 3, 2007 re: Partial Road Closure Request, Line 6 North, North of Old Barrie Road, July 21, 2007, Epic 8 Hour Mountain Bike Event. c) Will and Nicola Wonta, correspondence dated May 6, 2007 re: Request to Purchase Part of Unopened Road Allowance, Part of Line 2 North between Blueberry Marsh Road and Hummingbird Hill Road. d) Bradley Ingleton, correspondence dated May 8, 2007 re: Bass Lake Parking, Line 15 South of Hwy. 12. e) Brad Blair, Superintendent Commander, First Nations and Contract Policing Bureau, Ontario Provincial Police, correspondence dated April 17, 2007 re: Section 5.1, Police Services Act. 6. FINANCE AND ADMINISTRATION: a) Paul Gravelle, Treasurer, correspondence dated April 20, 2007 re: Township of Oro- Medonte, Policing Costs, 2003-2007, OPP Costing Summary, Actual Policing Costs for the Period January 1, 2006 to December 31, 2006. b) Report No. TR 2007-12, Paul Gravelle, Treasurer, re: Statement of Accounts, April 2007. c) Report No. ADM 2007-11, Doug Irwin, Clerk and Jerry Ball, Public Works Superintendent re: Boundary Road (County Road #93 - Penetanguishene Road) between City of Barrie and the Township of Oro-Medonte. 7. PUBLIC WORKS: a) Report No. PW 2007-04, Jerry Ball, Public Works Superintendent, re: Ukrainian Camp - Clean and Clear Order Issue. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2007-20, Keith Mathieson, Director of Engineering and Environmental Services re: Claire May -Request to Connect to Harbourwood Municipal Water System - 13 Shelswell Boulevard. b) Report No. EES 2007-21, Keith Mathieson, Director of Engineering and Environmental Services re: Streetlight Request by Big Cedar (Oro) Residents Association. c) Report No. EES 2007-22, Keith Mathieson, Director of Engineering and Environmental Services re: Reynolds' Plumbing & Heating Ltd. -Site Plan Agreement - 12 Winstar Road -Parcel 21-17, Section 51-Oro-S, Being Pt. Lots 21 and 22, Concession 5, Designated as Part 16, 51 R-19930, Being all of PIN #58550-0148 (Lt), Roll #4346-010- 008-10790-0000. d) Report No. EES 2007-23, Keith Mathieson, Director of Engineering and Environmental Services and Bruce Hoppe, Director of Building and Planning Services re: Donald Richard Loader -Site Plan Agreement and Removal of Holding Symbol - 113 Brambel Road -Lot 13, Plan 819, Being all of PIN #58556-0117 (Lt), Roll #4346-010-008-08400- 0000. 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: None. 10. EMERGENCY SERVICES: None. 11. RECREATION AND COMMUNITY SERVICES: None. 2 12.IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: legal Matter. b) Jennifer Zieleniewski, CAO, re: Personnel Matter. 13.ADJOURNMENT: 3 ADDENDUM ~ r iU .'r` ~~? COMMITTEE OF THE WHOLE MEETING Wednesday, May 16, 2007 10.EMERGENCY SERVICES: a) Report No. FD 2007-7, Scott Cowden, Director of Fire and Emergency Services re: Report on the Purchase of Self Contained Breathing Apparatus. 12. IN-CAMERA: c) Jennifer Zieleniewski, CAO, re: Personnel Matter. harssS$9a@ val4ey lsraperky awr~Br~ a~~aGtatlarl 1161 rorseshoe valkey rca~, compartment 51, r~ki, barr'se, cn.; L4~ii 4Y8 - - ~--- April 14, 2007 MAV 1 U 1001 ~'~„ ORO-MEDONTE TOWNSHIP Dear Mayor Hughes and members of Council Re: 4th Line and Sweetwater Parks Further to our March 7, 2007 correspondence, there appears to be universal agreement that the facilities at each park complement each other given their proximity to one another. It is, however, the process that is the issue. In our opinion, this does not mean first developing Sweetwater and then determining what should be put in place on the 4th line. Nor should the deciding factor be funding. It is our contention that the development agreement says nothing as to the construction of Sweetwater Park. The separate letter of intent (signed without prejudice) speaks to cost sharing of recreation development at Sweetwater using monies that would normally first have gone into the Township's reserves. Ideally, we would like to be provided with a list for each park, showing what activities could be undertaken at each location given the physical constraints and the cast of each activity at each site. Also, we respectfully ask council to advise what budget monies, both expense and capital, are available for the development of both park sites. The ultimate decision of what should go where should also be aided by the citizen input already obtained through the Township survey and further citizen consultation. We are prepared to coordinate this for the 4a' Line park site once we see what ahernatives are available within the site's constraints. Yours truly, C=r~om:HARDW00D HILLS 705 487 2153 05/04/2007 09:18 #489 P.001/002 Hardwood H211s Hardwood Httts Cross Country Skl 8 Mountain Blka Centre 402 W Old Barrie Rd. RR 1 Oro Station Ontario LOL 2E0 Phone (705) 487.3775 Fax posi 4e7-2153 Email rnlo®hartlwaodhlltsca Web Sire wwwhardwoodhUl5.c2 ~; , _; May 3, 200'1 Marilyn Pennycook Township of Oro - Medonte Fax (705)487-0233 Marilyn, Hardwood Hills would like to request partial road closure of the 6a` Line of Oro, North of Old Barrie Road for approx 500 m. The toad closure would allow for bicycle crossing from Hardwood Hills property onto a Country Forest section for the event on the dates below. These events are fully sanctioned and insured by the Ontario Cycling Association The race organization will provide "marshals" at the closure and crossing points to ensure rider safety. Saturday July 21 -Epic 8 Hour Mountain Bike Event. Permission for the same events was granted itz 2004, 2005 and 2006, with no apparent problems. Attached is the proposed letter distributed to all mailboxes on the 6`~ Line between Old Barrie Rd and Bass Lake Side Rd. Please let me know if you require any more information. Thank you for your consideration. ,r Glenn Meeuwisse Hazdwood Hills Fram:HARDW00D HILLS 705 487 2]53 05/04/2007 09:18 #489 P.002/002 ~~~ Dear Neighbor, Hardwood Hills will be hosting the Dukes Summer Epic 8 Hour this Saturday July 21. As part of the event riders will be crossing the 6a` line of Oro just north of Old Barrie Road by Hardwood Hills. Tt is simply a road crossing, and riders will not be traveling along the road. The Township has approved a partial road closure at this point, and the mad will be partially barricaded to allow local traffic. The actual crossing point will be controlled by race otJicials, and we will endeavor to minimize any delay to local traffic. We appreciate your consideration and support ofthese healthy and fun events. Please feel free to contact myself if you have any concerns or questions. Thank you, Glenn Meeuwisse Hardwood Hills 481-3775 IVE[~ MAY 0 7 1007 ORO-M Date: May 6, 2007 -I.O~iNSHIPTE t~s Attention Mavor and members of council Last year we requested permission to purchase the un-opened road allowance known as Line 2 North. At that time, the council declared that the road allowance should be retained by the Township for "future uses". They also suggested that a boundary adjustment would resolve any building permit issues we might encounter should we decide to build a home on the property. While the boundary adjustment idea did address our building concerns, it did not account for our hunting or our garbage concerns. Since then, the garbage continues to be a problem. Jerry Ball recommended that we contact him should we discover garbage on the road allowance. He said he would send someone over to pick it up. So far this year, we have contacted Jerry three times regarding garbage dumped on the road allowance. Once by email and twice by phone. It has yet to be picked up. In regards to the hunters, we contacted the MNR and the OPP regarding hunting on the road. Apparently it is legal to hunt along the road allowance. Hunters are allowed to shoot into our property pretty much all year round. (The hunting season for rabbit, deer, turkey, etc. provide almost non-stop action) They assured us that despite the lady that was killed last year in a "hunting accident" and the guy that was shot in the face this year in yet another "hunting accident", we should not be concerned. Our kids are safe because the hunters took a course on how to handle firearms. They seem to feel that hunting along a 66 foot wide road allowance is a fine example of the responsible use of firearms. There is currently a proposal to re-zone part of our property and part of the road allowance to EP. This seems Tike a good idea since the area in question is swamp/marsh for most of the year and unusable by most people. After discussing the matter with Adam Kozlowski, it is my understanding that the intention of EP zoning, is to protect and preserve the area since it is considered a wetland. There was a question of how the Township plans to protect and preserve the area from those who drive though it with trucks, motorcycles and ATVs. Muddy, water-logged areas are in high demand by these people due to their ability to create mud when driving through them. Why bother to protect the area with a zoning change if it will not be enforced or even ignored if these "future uses" ever materialize? We would Tike to suggest two reasonable alternatives to address the above mentioned concerns 1) Abandon this concept of "future uses" for the road allowance and sell it to us. Ours is the only property that MUST use the road allowance to access it. All of the other surrounding properties have main road access. The council is currently contemplating borrowing millions of dollars to hard surface the hundreds of miles of roads in the township. A couple of years ago, Jerry BaII estimated the cost of approximately $100,000 to turn Line 2 North into a proper road. Is it reasonable to suggest the council allocate the $100,000+ to build up the road allowance to service one property? As well, since part of the road allowance is in the process of being re-zoned to EP, why would the council disturb this sensitive area to put in a road? It makes no sense. It is cost prohibitive and environmentally prohibitive. 2) If the collective wisdom of the council determine that the "future uses" of the road allowance is still a priority, then might we suggest that the road allowance be leased to us. As far as we understand, the council is permitted to enter into such an agreement where by we would lease the land from the Township until this "future use" becomes a reality. At least this would allow us to manage hunting, garbage, noise and trespassing situations and relieve the Township of its maintenance responsibilities until the details of the future uses can be clearly explained and understood. Thank you for your consideration. Will and Nicola Wonta RECEIVE MAY 1 0 2007 ORO-MEDONTE TOWNSHIP Township of Oro-Medonte 148 Line 7 S. Box 100 Oro. Ontario LOL 2X0 Atm: Clerk to the Council Bradley Ingleton 4 Sunset Crescent Orillia, Ontario ~ L3V 7Z6 May 8, 2007 As a tax paying resident of the township of Oro-Medonte I would like to make a request to change the current no-parking bylaw on Line I S just south of Hwy 12 along the beach at Bass Lake. The current bylaw states no parking from I 1 pm to 7 am. I would like to request that the morning time be changed from 7 am to 6 am. The reason for my request is that I use that location to launch my rowing shell and at times I would like to row prior to 7 am. The few boats I have seen at this location have only been non-motorized (rowing shells/canoes/ kayaks) and therefore create no noise or pollution to impact the nearby residents. Please consider my reguest to improve access to and availability to one of Oro-Medonte's natural recreational resources. Sincerely, Bradley Ingleton r ~, April 17, 2007 Chief Administrative Officer Township of Oro-Medonte PO Box # 100 148 Line 7 South Oro ON ON LOL 2X0 Dear Sir/Madam: i. i ~ - ~ ~~ f ~ ~, v Field Operations First Nations and Contract Policing Bureau Bureau des services policiers des municipalit€s 777 Memorial Ave. 777,ave Memorial Oriilia ON L3V 7V3 Oriilla (ON) L3V 7V3 Tel: (705) 329-6200 Fax: (705) 329-6217 (705) 329-6255 File 614 00 -- m tea= ...~ ~' In December of 2005 Superintendent Chris Wyatt of this Bureau wrote to municipalities policed by the Ontario Provincial Police (OPP) on a Section 5.1 Police Services Act (PSA), non-contract basis, over the issues of "police revenue sources" and "the provision of detailed financial summaries". We committed at that time to undertake a review of policies and procedures related to both of these issues and, in cooperation with stakeholders, determine if all avenues for managing and returning funds to OPP Section 51 PSA policed municipalities, as well as providing them with detailed financial summaries, had been examined and justified. I am now notifying you of our findings. The OPP remits to municipalities, funds from policing service provision in a number of different ways, including fees attributed to police occurrence and collision reports, technical traffic collision investigation photos/videos and witness statements and by performing security checks on various individuals. Funds accrued through any of these activities is defined as "public money" under the terms of the Financial Administration Act and must be accounted for and lawfully processed by the OPP. Accordingly, these funds must be deposited to the credit of the Minister of Finance, into the Consolidated Revenue Fund, whereupon it is then returned to non- contracting municipalities by issuing credits to their accounts when their policing costs are reconciled at year-end. The practice of forwarding funds in the form of cheques, money orders or cash, directly to non-contracting municipalities or organizations acting on their behalf, e.g. Community Policing Advisory Committees, conflicts with the direction we have been given to follow by our legal counsel and cannot be continued. Detachment commanders have been notified of and will need to comply with this policy direction. The second issue that the OPP has examined has been the format of financial information reporting to non-contracting municipalities. It has been OPP practice to send detailed costing summaries (estimates and reconciled statements) to detachment commanders, to enable them to answer financial inquiries from non-contract municipalities about their policing costs. In cooperation with Business and Financial Services Bureau we are instructing detachment commanders to share these summaries with you upon request. For any additional information you may require, please contact your local detachment commander. Yours truly, ~~ Brad Blair, Superintendent Commander First Nations and Contract Policing Bureau BB/fsk c: Provincial Commander, Field Operations Detachment Commander, Barrie Detachment ,, .~ =_ ~~ rt, ~ --- ~ ~~ ~, ` ~ V N d' W ~ ....{ M CD O O O CM N O N O d' r7' r' c- O CD O I~ CO N ~ M M M W r ~ r- ~ Z O ~ rn o m ~ ~ Q d) M O N ~ W (n ~ M N ~ r ~ O D~ OJ N M ~ O ~ N d' ~ ~ Q r r r ~ OU ~ Z ~ m N co ~- o O rn M ~ f~ O? ~ U c? m o r^ M o J ~ N COD N ~ ~ ~ ~ ~ n O n, ~I' CO ~7' z ' ~ e- r r r > Cif ~ O ~ ~ N O D? O ~ M O O N d' O O ~ ~ ~ N M ~ rt .- O CYJ O O O N 1~ O O ~ Crj r O O M ~ O O ~ ~ ' ~ N ~ • •- L ~ L Q Q i N N F- O w .. (6 C ~ ~ Q /L~ V p U m ~ ^` E n . U N ~ n c m c 1- - >. .Q ~ -~ U .- ~ rn o U o U ~ W -o ~ E m ~ ~ ~ ~ ^ m m v ~ ~ H H f- fl- W Q ao W ti ~ u- ~ O.P.P. COSTING SUMMARY - TOWNSHIP OF ORO-MEDONTE ~ Actual Policing Costs for the period t - January 01, 2006 to December 31, 2006 ~ `~ Salaries and Benefits Uniform Members Positions $ Inspector ............................ - - Staff Sergeant-Detachment Commander ... . 0.40 39,780 Staff Sergeant ........................ - - Sergeant ............................ . 1.61 135,263 Constables .......................... . 10.28 746,733 Total Uniform Salaries 921,776 Overtime(Actual) ....................... ............ .......... 169,148 Contractual Payout (Vacation & Statutory Holidays) ........ .......... 45,590 Shift Premium .......................... ............ .......... 2,841 Benefits (23.5% of Salaries; 2% of Overtime) .. ........... .......... 220,000 Total Uniform Salaries & Benefits 1,359,355 Civilian Members Positions $ OAG 8 .............................. 1.61 73,444 OAG 6 .............................. - - Caretaker2 .......................... - - Caretaker1 .......................... - - Communication Operators .............. ........... 20,133 Prisoner Guards ...................... ........... 8,604 Total Civilian Salaries 102,182 Benefits (23.5% of Salaries; 15% Part-Time) .. ............ ......... 23,281 Total Civilian Salaries & Benefits 125,463 OSS Pay and Benefit Charge .......................................... . Tota{ Salares & Benef+ts 'C,484,&19 Other Direct Operating Expenses Operational Support .............................. ............. 7,977 RHO Municipal Support ........................... ............. 17,122 Vehicle Usage ................................... ............ 90,465 Telephone ...................................... ............ - Office Supplies .................................. ............. 3.405 Accommodation ................................. ............. - Uniform &Equipment ............................. ............. 9,047 Furniture & Equipment ............................ ............ - Cleaning Contract ................................ ............ - Mobile Radio Equipment Maintenance ................ ............ 7,018 Office Automation -Uniform ........................ ............. 23,415 Office Automation -Civilian ........................ ............. 2,134 Total Other Direct Operating Expenses 160,584 OSS ODOE Fee 1,847 2006 Total Actual Gross Policing Cost ............................... 1,647,249 Provincial Services Usage .............................................. (287,116) Offset Revenues Collected on Behalf of the Municipality ...................... (13,255) TOTAL ACTUAL POLICING COST... ` ; `$ >"1;34fi;879 ' FTE =Full Time Equivalent. Your municipality's portion of the total detachment cost is equivalent to the FTE shown which is based on your municipality's proportion of the detachment's workload. ~5=~~ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: TR 2007-12 Committee of the Whole Paul Gravelle Subject: Department: Council Treasury Statement of Accounts C. of W. Date: Ma 8, 2007 Motion # April R.M. File #: Date: RoII #: Following is the statement of accounts for the month of April. Batch No. Date Amount Cheaue Reaisters: A000429 April 4, 2007 $ 260,964.49 A000430 April 11,2007 150,301.99 A000431 April 18, 2007 105,864.47 A000432 April 25, 2007 152,266.21 $ 669,397.16 Payroll: PR00213 March 31, 2007 4,836.85 PR00215 April 14, 2007 96,976.35 PR00217 April 28, 2007 91,211.94 193,025.14 Credit Card Registers: AE00057 April 17, 2007 530.00 AE00058 April 18, 2007 5,107.63 5,637.63 Total $ 868,059.93 RECOMMENDATIONS 1. THAT Report No. TR2007-12 is received. 2. The accounts for the month of April, 2007 totaling $ 868,059.93 are received. Respectfully submitted, ~ `y;} f c,,,~ Paul Gravelle Treasurer C.A.O. Comments: Date: C.A.O. Dept. Head -2- ~~ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: ADM 2007-011 Committee of the Whole Doug Irwin & Jerry Ball Subject: Department: Council Boundary Road (County Road Administration #93 - Penetanguishene Road) C. of W. between City of Barrie and Date: the Township of Oro-Medonte Ma 16, 2007 Motion # R.M. File #: Date: Roll #: BACKGROUND: On November 5, 2003, Council received and adopted Report No. PW2003-09 (Attachment #1) with respect to the boundary road (County Road #93) between the City of Barrie and the Township of Oro-Medonte. The aforementioned report identified that the provincial downloading of highways in 1997 created a situation where the County of Simcoe owned or had jurisdiction over a road allowance that was partially within the City of Barrie limits, and that Barrie is a separate City and not part of the County of Simcoe. In order to resolve the issue, the County of Simcoe enacted By-law No. 5358 (Attachment #2) on June 27, 2006, to remove the road allowance from the County's highway system and vest the lands to the City of Barrie and the Township of Oro-Medonte, being the municipalities where the boundary road is located. In April 2007, the Township received correspondence from Graham Wilson & Green requesting that the Mayor and Clerk sign the letter confirming that the Township was involved in the negotiations which resulted in the removal of the lands from the County's highway system, and that since August 31, 2006, the date of registration of By-law No. 5358, that the City of Barrie and the Township of Oro- Medonte have been jointly responsible for this portion of the road. Vic,- ANALYSIS: Section 52 of the Municipal Act, 2001, identifies that if a highway that forms a boundary line between an upper-tier municipality and an adjoining municipality is removed from the upper-tier highway system, the lower-tier municipality in which the highway is located and the adjoining municipality have joint jurisdiction over the highway. The County of Simcoe By-law No. 5358 removes a portion of Penetanguishene Road from the County's highway system and vests the lands to the City of Barrie and the Township of Oro-Medonte, as required under Section 52 of the Municipal Act, 2001. Prior to the transfer of the lands to the City of Barrie and the Township of Oro-Medonte, the County of Simcoe is requesting that the Mayor and Clerk execute the correspondence dated April 2, 2007 from Graham Wilson & Green (Attachment #3). Upon the transfer of the portions of the road allowance to the Township, staff will report back to Council to request that the Township's portions of the road allowance be declared surplus and transferred to the City of Barrie, as recommended in Report No. PW 2003-09. RECOMMENDATIONS THAT Report No. ADM 2007-011 be received and adopted. AND THAT the Mayor and Clerk be authorized to execute the correspondence dated April 2, 2007 from Graham Wilson & Green with respect to the County of Simcoe transfer of Parts 2, 4 and 5, Plan 51 R-34516, to the Township of Oro-Medonte. Respectfully submitted, .___-- f J. Douglas ~in Clerk Jerry Ball Public Works Superintendent C.A.O. Comments: Date: C.A.O. '{` ~ " Dept. Head -2- DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY: PW2003-09 WHOLE Jerry Ball / / SUBJECT: DEPARTMENT: COUNCIL: i, Boundary Road (County Public Works of Road #93) between Cit C. OF W.: y 3~ Barrie and the Township of DATE: MOTION #: Oro-Medonte October 30, 2003 DATE: ~~'~ ` ~ ~0~- R. M. FILE NO.: A16-10406 In previous years, County Road #93, or old Hwy. #11 from the junction of Hwy. #400 to the City of Barrie limits, was under the jurisdiction of the Ministry of Transportation. In 1997, the Province downloaded various highways to the County system and in turn, the Counties downloaded County roads to the local municipalities. When this transfer occurred, old Hwy. #11 was assigned to the County of Simcoe, presenting the problem of the County of Simcoe owning or having jurisdiction over a road allowance that is partially within City of Barrie limits, which is a separate City and not part of the County of Simcoe. Mr. Bill Brown, Engineer with the County of Simcoe, initiated a survey in March, 2003 to determine the location of the boundary lines between the City of Barrie, the Township of Oro-Medonte and the County of Simcoe. Upon completion of the survey and reviewing records, it has been determined that the entire road allowance known as Penetanguishene Road, or old Hwy. #11, from Kempenfelt Bay to the line between Lots 3 and 4, is owned by the City of Barrie. This was established by proclamation in the year of 1850. At the line between Lots 3 and 4, the boundary edge between the City and the Township then runs north on the centre line of the right-of-way to Lot 6, which is the north boundary for the City of Barrie and is owned by the County of Simcoe. In August, 2003, Mr. Craig Hebert from the City of Barrie, Mr. Jim Hunter from the County of Simcoe, and Mr. Jerry Ball from the Township of Oro-Medonte, met to discuss options for this road section where the boundary line runs on the centre line of the right-of-way from Lot 4 to Lot 6. Mr. Hunter indicated that the County of Simcoe would transfer the west half of this one kilometre section of road to the City of Barrie and the east half to the Township of Oro-Medonte. This transfer would eliminate the County of Simcoe controlling any jurisdiction over County Road #93, south of the City limits, and ~C would also necessitate t~need for a maintenance agreemenn~etween the City and the Township (the City of Barrie presently maintains this road section). Mr. Hebert agreed that the boundary line remain status quo and the County transfers the entire right-of-way jurisdiction to the City of Barrie. This would also assist the City in resolving issues of municipal policies and By-laws relating to development in this area and remove the need of a maintenance agreement. Correspondence dated September 4, 2003 from Mr. William G. Gilbert of the City of Barrie Engineering Department is attached for Council's perusal, along with Staff Report #ENG081-03 from Mr. Craig Hebert dated October 20, 2003 relating to this issue. In the future, the Township of Oro-Medonte could give consideration to transfer, to the City of Barrie, the 3.05 m easement known as Parts 6, 7 and 8, as shown on the draft Reference Plan prepared by Raikes Surveying Lid. Since this survey was initiated in March of 2003, the Township of Oro-Medonte has incurred costs in the amount of $8,345.96, which is one third of the total invoice paid to Raikes Surveying Ltd. An additional cost of $1,667.67 to $2,666.67 is anticipated by each party to complete the registration of this survey. It is therefore recommended that the boundary line remain status quo and the County transfer the Township's half (being Parts 2 and 4 on the draft Reference Plan prepared by Raikes Surveying Ltd.) to the City of Barrie, conditional that the City of Barrie reimburse the Township of Oro-Medonte all incurred survey costs and all future expenditures pertaining to the registration of this survey. The City of Barrie would also be responsible for all maintenance and future capital costs relating to the road allowance known as County Road #93 (old Hwy. #11) between Lot 4 and Lot 6, which will eliminate the need for a maintenance agreement. 1. THAT Report #PW2003-09 be received and adopted. 2. THAT the boundary line remain status quo down the centre line. 3. THAT the County of Simcoe transfers Parts 2 and 4 on the draft Reference Plan, formerly known as County Road #93 (old Hwy. #11) between Lot 4 and Lot 6, to the City of Barrie. 4. THAT the City of Barrie assumes all associated survey and legal costs, and be responsible for all maintenance and future capital costs relating to the road allowance known as County Road #93 (old Hwy. # 11) between Lot 4 and Lot 6. 5. THAT the Treasurer invoices the City of Barrie for incurred costs in the amount of $8,345.96, for the Township's portion of the total invoice paid to Raikes Surveying Ltd. 6. AND THAT the Public Works Superintendent notifies the County of Simcoe and the City of Barrie accordingly. Respectfully submitted, r , ' ~ c~~ %~°~/'^' ~~~ Jerry Ball ~~~~3~ CITY HALL 70 COLLIER STREET TEL. (705) 739-0207 FAX. (705) 739-0247 ~ -~E~~. S E P 1 02003 ~ oRO-~nen~NTE TOWNSHIP F:(r'. BOX 400 BARRIE, ONTAR70 L4M 4T5 THE CORPORATION OF THE CITY OF BARRIE COMMUNITY SERVICES ENGINEERING DEPARTMENT "Committed to Total Service Excellence" September 4, 2003 Township ofOro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention: Mr. Jerry Ba11 Public Works Superintendent Dear Mr. Ball: RE: Penetanguishene Road South of Georgian Drive File: TOS-PE As per our meeting of August Z5, 2003, the following summarizes the actions to be undertaken with respect to the ownership of Penetanguishene Road (formerly Highway I1). The subject portion of the road is adjacent to Lot 4, Concession 1 and northerly to approximately 58 metres north of Georgian Drive, being the northerly limits of the City of Barre, generally shown as Parts 1, 2, 3, and 4 on the "drafr" Reference Plan prepared by Raikes Surveying Ltd. as forwarded by Mr. P. Rabinovitch of Graham, Wilson & Green, on behalf of the County of Simcoe, to J. Macintosh of Burgar Rowe LLP, on behalf of the City of Barre, through correspondence dated Tune 18, 2003. In 1997, the Ministry of Transportation transferred ownership of this portion of Penetanguishene Road to the County of Simcoe, believed at the time by the City of Barrie to have been in error. In accordance with the results of the survey and file search undertaken, the boundary between the City of Barrie and Township of Oro-Medonte tirrough this section of roadway follows the centerline of the road. As such, Parts 1 and 3 would be within the City of Barre and Parts 2 and 4 would be within the Township of Oro-Medonte, however, all four parts are owned by the County of Simcoe. South of this section, the municipal boundary is at the east side of the original 20.1 metre (66 feet) road allowance, and the road allowance is owned by the City of Barre. The Township of Oro-Medonte owns 3.05 metres (10 feet) widenings east of the 20.1 metre road allowance, which are within the Township. In light of this verification; staff of the adjacent municipalities (being the City of Barrie and Township of Oro-Medonte) will seek approval of their Councils to forwazd a request to the County of Simcoe for transfer of ownership of this section of roadway. Recognizing that the City of Barrie currently, and historically, maintains this section of road, consideration for full I.~ BARRIE 150 SESOIIIC FHi FNMA(. 1833]043 c-~ ENGINEERING D~ARTMENT 2 • TOS-PE Penetaneuishene Road South of Geor¢ian Drive September 4.2003 ~ C City ownership of the road (Parts 1, 2, 3 and 4) will be requested in lieu of continual maintenance and improvement agreements. In addition to the above, consideration should be undertaken with respect to agreement that any necessary future road allowance widening will be equally split between the Township and City sides of the road and will join with the ownership of the road. As such, the. existing easterly road widening south of the road section in question, currently owned by the Township (Parts 6, 7 and 8, per the "draft" reference plan identified above), should be transferred to the City to join with the full ownership of the road. It is recognized that County of Simcoe staff generally support this request and action and will process same upon request from the respective municipalities. It is anticipated that a Staff Report for approval by the City of Barrie Council will be submitted towards ]ate September and that the Township of Oro-Medonte's approval will be concurrently sought. With respect to previous costs and invoices for the survey work, it was generally agreed that the expectations were for a total cost of $5,000.00 to $15,000.00 and that substantiation of increased costs are to be provided. It was noted that the survey work went beyond the area of concern by the County, and as such the original request for services and all approvals of extraslincreased costs should be reviewed relative to the required works as generally agreed by the County of Simcoe, City of Barrie, and Township of Oro-Medonte. Until substantiation, payments will be limited to the previously agreed maximum costs. Yours Truly, CITY OF ARR1E { William G. Gilbert, P. Eng. Senior Engineer cc. J. Hunter, County of Simcoe I. Rowe, Burgar Rowe J. Sisson, City of Barrie R. Newlove, City of Barrie C. Hebert, City of Barrie OC7-28-2003 16:37 MUNICIPRL tJORK6-6TH FL. • `~~ STAFF REPORT # ENG081-03 .~~ --- October 20 2003 TO: GENERAL COMMITTEE SUBJECT: Penetanguishene Road Acquisition FROM: R.G. Newlove, P_ Eng., A.M.C.T.(A) Director of Engineering 705 739 4247 P.01i03 FEED FAX TH/S END To: ~,., FAX DePt.: oio ~9 'to °-i ~t Faz No.: ~ ~ - ~ 1 No. of Pages: 3 _ From: ~'~ , {-~ ~., I.i- Date ~~'1~23 ra 3 ~_ Compa ny:_ Fax No_: ~aa That Counci] approve the transfer of ownezship from the County of Simcoe and Township of Oro- Medonte to the City of Hattie tLat section of Penetanguishene Road being adjacent to Lot 4, Concession I and northerly to approximately 58 metres north of Georgian Drive, and that staff be authorized to request the transfei 'from the County of Simcoe and complete the necessary acquisitions, including those road allowance and widening lands within the Township of Oro- Medonte, subject to their approval; identified as parts 1, 2, 3, 4, 6, 7 and 8 as shown on the draft reference plan prepared by Raikes Survey Ltd. (Project i#6206). PURPOSE ~ BACKGROUND 2. As a result of a number of development related issues and Ontario Municipal Board appeals in the Georgian Drive and Penetanguishene Road area, it has been recognized that ownership of Penetanguishene Road in this azea has created confusion relating to application of municipal policies and by-laws. In order to assist in resolving these issues, identification of the Ciry of Bsrrie's interest in and commitment accepting to the transfer and ownership of the road is required. 3. In 1997, the Province downloaded a number of provincial highway ownerships to local municipalities, which included the section of Penetanguishene Road from approximately 373 metres north of Grove Street, northerly to approximately 58 metres north of Georgian Drive. The road ownership continuing south of this is within the City's Boundaries and in the Ciry of Barrie's ownetship. 4. Ia keeping with the Province's directive, ownership of this section of Penetanguishene Road was transferred to the County of Simcoe, which was thought by the Province to have authority over roads within this area of the Township of Oro-Medonte. At the time, City of Barre staff questioned the Ministry of Transportation relative to the Boundary Limits between the City of Barrie and bordering Township of Oro-Medonte and suggested that it was appropriate to transfer ownership of this section of Penetatiguishene Road to the City of Barrie. The Ministry did not address this issue and left any further transfer and ownership issues to the municipalities. 5. Prior to this transfer, the City of Barrie had been performing road maintenance through agreements with the Ministry of Transportation. 6. In conjunction with development applications, the City of Barrie Las been acquiring road widening along the west side to facilitate future road improvement needs. ANALYSIS The County of Simcoe, City of Barrie, and Township of Oro-Medonte have cooperatively undertaken a research and survey of the jurisdictional Boundary Limits along this section of Penetanguishene Road. As this area of the City was annexed from the Township of Vespra in 1984, it was determined that the jurisdictional boundary of the City was along the centerline of the road allowance, however, ownership of this road section is currently held by the Covnty of Simcoe due to the transfer by the Province: prT-29-2r~93 IE~38 MUNICIPAL WORKS-6TH FL. 795 739 42a7 P.02i03 ~C° ~~ `~ STAFF REPORT # ENG081-03 rase: z ~ File: TOS-PE ta°~~ Pending K: ------ October 20, 2003 __ S. As the City of Barrie is not within the County of Simcoe's jurisdiction, transfer of ownership of the section of Penetanguishene Road within the City of Barrie municipal Boundary is required to correct the error of transfer by the Province. 9. In addition, it wss found that the existing road widening along the east side and southerly of this section of Penetanguishene Road, were within the Township of Oro•Medonte and owned by the Township. 10. Recognizing that the City of Barrie currently, and historically, maintains this section of road, consideration should be given for complete ownership of the road allowance, including that portion owned or within the Township of Oro-Medonte, and any further widenings including those existing co the south. 11. In light of these findings, staff of the adjacent municipalities agreed to seek approval of their respective Councils' to request transfer of the ownership from the County of Simcoe and the Township of Oro-Medonte to the City of Barrie. Discussions with County of Simcoe and Township of Oro-Medonte staff generally support this request. 7 2. It is important to note that it is not proposed to alter the current municipal Botrr[daries as a result of the road ownership and maintenance considerations. ALTERNATIVE(S) !FINANCIAL 13. Staff from the Township of Oro-Medonte generally supports this request in that otherwise additional maimenance agreements with the Ciry of Barrie would be avoided. 14. All costs associated. with the survey, legal and transfer of the ownership will be the responsibility of the City of Barrie. I5. Sbould the Township of Oro-Medonte not agree to transfemng ownership of those sections of Penetanguishene Road within their municipal Boundaries, and/or the City of Barre not agree to requesting or accepting same sections, then a maintenance agreement would be required to facilitate operational responsibilities and costs. 16. Costs related to this issue will be funded from the Transportation Account #149-605. Prepazed By and Key Contact: W. G. Gilbert, P. Eng. Senior Engineer, Ext. 4300 Departmental Approval By: R. G. Newlove, P. Eng., A.M.C.T.(A) Duector of Engineering Commissioner Approval By: J. K. Columbus, P. Eng. Commissioner of Community Services City Administrator's Approval: P. E. Lee, P.Eng. City Administrator City Administrator's Comments: oCT.-29-2003 i6~39 ' • MUNICIPRL IJORK9-bTH FL. • ~I - -- ~-- y ~~ ~__ ~<uG ,~c! uwaNCs /////j.. 10T + t I [CULE:'9GW 'i1 1 L IzPA _ __ __.Ip p~ l q ;~ c.u ~ss;:u I I ~_ wP.R ' -' ~ " ~L ~ " X I J : I 1 I b I~I 6 i Iii 1~1 ILSI ~' ~ I o"CGCS G+1E" 11 1 .____~ J ur ~ ~ ~_ .-ri ~ _K6-fi~~J ~ Y ~ l w J ~ ._~_ .a n / i ``I d' I ' S (.~f rTgl~lb~ eip.:D ~ ~ ..... y 3 . __.._____ _~ ~ iDT a i I ' ' L Sv/fAa 1 I ~ trlC C W.P.R / C _~ __ a ~ 3 '--'cT: Y~~ C O y ~B j k. 41 >` >' 2 \ _-_V-___- -- Ca. 3 m p-~ ~ n e I~~ s: ,. sl; ~~~;< = l_,. _ `j~:~ „+a'~....if 91 __~ ~ _. 3 55~etbb .... i'O g3$Y94 ~' I rc I I O I o I : W W I I ~, I ~ ... -Q I _-~.______, ___. I .z I ~ n i I C ~ I In I 4: 1 I C. <) I ~• Y. a i ~ "' U T i 0 f _ ___ Ij f i I ~~ o it I C -. I I ;i ~ '9 7 I I I N ~ ' a t I r s, P I :~ J ---------- m( Y 705 ?39 424? P.03i03 `mac T07AL P.03 .p.......... ....... .. .... ............................... ............................................................................ , ,04~0~a07 ~~09-21~~FA% 706~~739 5390 GRAAAM, WILSOpI & GREEN,_ .008 -~r,~~r~ ~~ ~ ~~. ~c-- ~fl BY-LAW NO. 5558 OF THE CORPORATION OF THE COUNTY OF SIMCOE A By-law for the removal of a road from the upper tier municipality's highway system. WHEREAS the Municipal Act, 2001 5.0. 2001, c. 25, s. 52, authorizes upper-tier municipalities to remove highways, including a boundary line highway, from the upper-tier municipalit~s highway systems and vest the removed highway in the lower-tier municipalities In which the highway is located; AND WHEREAS the County of Simcoe ("County') currently has within its highway system the property described as part of PIN 58552-0001 (LT}, being Part of Lot 6, Concession 1, WPR, and part of road allowance between the Townships of Oro and Vespra, now City of Barrie, being Part 1, Plan 51 R-34516, and Part of Lot 6, Concession 1, EPR, and part.of road allowance between the Townships of Oro and vespra, now Tovmship of Oro-Medonte, being part 2, Pian 51R-3d516 and part of PIN 58553-0007 (LT) being Part of Lot 4, Concession 1, WPR, and part of road allowance between Townships of Oro and Vespra, now Ci#y of Barrie, being Part 3, Plan 51R-34518, and Part of Lots 4 and 5, Concession 1, EPI2, and part of road allowance between Townships of Oro and Vespra, now Township of Oro-Me'donte, being Parts 4 and 5, Plan 51R-34516, (the "Subject Lands"). AND WHEREAS the Subject Lands are no longer required by fhe Couniy for its highway system; AND WHEF2EAS the Council~of.the County of Simcae deems it necessary and expedientao remove the Subject Lands from the County's highway system and vest them in the Corporation of Clty of Barrie and the Corporation of Township of Oro-Medonte being the lower-tier municipalities where this boundary line highway is iocated- ~ of a ~~~~ _.... _~04~Q5f 07 09i~21 Fp%~~70~6~~757 5590 .,~' By-law No. 535$ ~tiC °~ Page 2 NOW THEREFORE fhe Council of the Corporation of the County of Simcoe enacts as follows: 1. THAT the Subject Lands being part of PiN 58552-0001 (LT), being part of Lot 6, Concession 1, WPR, and part of road allowance between the Townships of Oro and Vespra, now City of Barrie, being Part 1, Plan 51 R- 34516, and Part of Lot 6, Concession 1, EPR, and part of road allowance between the Townships of Oro and Vespra, now Township of Onr Medonte, being Part 2, Plan 5iR-34516 and part of PIN 58553-0001 (LT) being Part of Lot 4, Concession 1, WPR, and part of road allowance between Townships csf Ora and Vespra, now City of Barrie, being Part 3, Plan 51 R-34518, and part of Lots 4 and 5, Concession 1, EPR, and part of road allowance 6eiween Townships of Oro and Vespra, now Township of Oro-Medonte, being Parts 4 and 5, Plan 51R-34518 are hereby removed from the CoLnty's highway system and vested in the Socel municipalities for which this highway is a boundary lino highway, being the Corporation of the City of Barrie and the Corporation of the Township of Oro-Medonte. 2. THAT the Warden and Cleric are hereby authorized to take all necessary actions to cony out the prov[sion of this by-law including the execution of any and aH documents to finalize this matter. 3. THAT this By-law shall came into force and take effect immediately upon the approval of County Council. By-law read a first, second and third time and finally enacted this 2y~' day of June, AD., 2006. Warden, Coun of Simcoe ~ Clerk, Cou of 5imcoe 'GEcRyTIFIEDTRUE COPY" COU CLERK COUNTY OF 3tMCOE ................................................... ~GRe1HAM,~~P'~I I..SOTY~~& GREEN T7j~009 ~ ofa -~,~ ,,.......,04~0~/07 ~~~09i~2D~~FA%~~705~~7a7~~5390~~ ~ ~ ~~ ~~GRAHAM, WILSON & GREEN ._ ,__ BARRIS T£ft5 & 50114/70 R5 April 2, 2007 The Corporation of the Township of Oro-Medonte 148 Line 7 South Oro, Ontario LOL 2X0 Attention• Doug Irwin. Clerk Dear Mr. Irwin: N dTARIES MEDIATORS RE' COUNTY OF SIMCOE transfer to THE CORPORATION OF THE CITY OF BARRIE Parts I and 3, Plan 5I R-3451 b, City of Barrie COUNTY OF SIMCOE transfer io THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Parts 2, 4 and 5, Plan 5 f R-34516, Township of Oro-Medonte Our Pile No: E1067 'Lc~-t' I am a solicitor for The Corporation of the County of Simcoe with carriage of this marter. I confirm that an agreement was reached between the County, the City of Barrie and the Township of Oro-Medonte last year. As part of that agreement the County passed the enclosed bylaw removing portions of Penetanguishene Road from the County's highway system. The next step was for the City of Barrie and the Township of Oro-Medonte to enter into a maintenance agreement and for the transfers executed by the County to be registered in the registry system evidencing the change of jurisdiction. I confirm that the City of Barrie and the Township of Oro-Medonte have not completed the drafting of the maintenance agreement nor reached an agreement on how to take title to the lands. I am writing on behalf of the County to request that you have this letter signed, where indicated below, by yourself and the Mayor for your municipality confirming that both the City of Barrie and the Township. of Oro-Medonte were involved in the negotiations which resuked in the removal of these lands from the County's highway system and since August 31, 2006, the date of registration of the enclosed bylaw on title, the City of Barrie and the Township of Oro- Medonte have been jointly responsible for this portion of the road. 190 Gundles Rd. E at ScUmcent Street Suke 107, Barrie, Ontario L4M 455 (7D5)737-181.1 Fax.Q05)737-5390 e-mail:gwg~ilgwg.on[a E. Marshall Gn!en• -Thomas S. Witson - Paul A Rabinovftch" -George G. Gameron -Mary EVallee - Robert L 8igioni -Tracy S.Arkell' Doug MacLeod -Thomas C.Tsalwpoulos -Shari D. Elliott -Gregory W. Banks -Robyn C. Czrison -John D.D. Graham (Ret) -Cerofied trine Lw Soriey of UppSr Carv+Oa aca Spmaf2m GA Liuyvon 'Ge:vfed b,U,nL.*"iocnq of Upper CaNda a: a5pedalFZn ee>IG Law +~O tTrecr Arktll Frotessrond co.pa-mon h'M5 of ~~tCR 005 y f Tom/-}C'l'ta'f-t ~~T ~ ~~~~~~~~~~04~Oa707~~~09i~20 FA% 705 737 5390 GRAHAM, WILSON & . Ti7.I~U06 4 ~~ _2_ I look forward to receiving an executed copy of this letter, at your earliest convenience. Yours very truly, GfiANAM WILSON & GEtEEN Per: i Shari .Elliott SDE/scr Encl. c.c. Jim Hunter, County of 5imcoe c.c. Zarah Walpole, Burger Rowe THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per. Harry Hughes, Mayor Doug Irwin, Clerk g,r. Apr 16 07 F.lShari\COUNiY Of 5IMCOE161067 - Penemnguishene Road (See R11715)IOro Medonte Apr Z67 AcknowleCging Leaerpoc ~~ ~ - TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE PW2007-04 Jerry Ball Subject: Department: Council Ukrainian Camp -Clean and Public Works C. of W. Clear Order Issue Date: Ma 10, 2007 Motion # R.M. File #: Date: Roll #: BACKGROUND: The Ukrainian Camp was issued a Clean and Clear Order from the By-Law Department on May 5, 2005 requesting removal of garbage and debris dumped on Ukrainian lands in proximity of the rail trail running through Hawkestone. The cleanup was completed in June, 2006 by a private contractor at a cost of $8,062.60. The municipality received correspondence dated June 26, 2006 from the Ukrainian National Federation of Canada (attached) requesting the Township to consider sharing the disposal costs and to install new fencing along the rail trail to deny access to camp property. ANALYSIS: A site inspection was completed of the property and of the rail trail to determine accessibility to the back lots of the Ukrainian Camp where the garbage had been piled. Upon review of the Clean and Clear file (including pictures) and of the existing site, it was determined that the debris consisting of wood, lawn chairs, appliances and general garbage was unlikely to have been dumped off of the rail trail as the trail has bollards at every road entrance, thus eliminating vehicular traffic. As the existing fence has fallen down in various locations, access to the Ukrainian property is difficult due to rough terrain and deep ditches. ~. . ~ Recent changes to the Line Fence Act states that there is no longer an obligation to a Crown Agency or municipality for constructing or maintaining the fence that marked the lateral boundaries of lands formerly used as part of a line of railway. The only exception to this new Act to maintain the lateral fence is for a farming business carried out on adjoining lands. It is therefore recommended that the municipality does not share in the garbage and debris disposal costs, or install or maintain the fence that marks the boundary between the Ukrainian Camp property and the rail trail. It is also recommended that the Ukrainian Camp install "NO TRESPASSING" signs along their property to assist with any type of illegal dumping. RECOMMENDATIONS 1. THAT Report No. PW2007-04 be received and adopted. 2. THAT Council denies the request from the Ukrainian National Federation of Canada to share in the garbage and disposal costs. 3. THAT the municipality not participate in the construction or maintenance of the fence that marks the boundary between the Ukrainian Camp and the rail trail. 4. AND THAT the Ukrainian Camp is notified of Council's decision accordingly. Respectfully submitted, Jerry Ball Public Works Superintendent ~~`\J -2- Ukrainian PlationAl FEdEration of GAnada Toronto Branch June 26, ?006 Mr. Ken Allan By-Law Enforcement Oro-Medonte Township Oro, F.O. Box 100 Ontario LOL 1T0 Dear Sir_ RE: Clean & Clear: Order issued R`Iay~l06 Hawkestone jU~ u u 'ti}A6 01Ft~3-~tEt3~? ~"CE This correspondence is in response to the receipt of a By-Law report to clear debris and garbage dumped on our lands in proximity of the trail running through Hawkestone. The Branch Executive met on a number of occasions to discuss your work order to address the following issues and is respectfully requesting the Totamship to consider the following: 1. Sharing in disposal costs: Access to the site is also available from the trail (former railroad land) and some people from the village of Hawkestone use this access to the site to dispose of their garbage. The site has now been cleaned and cleared at a cost of $8,062.60. 2. Installing Fencing This is to deny access to our property for people f!-om the village or people using the trail. When the railroad was operational, trespassing was limited presumably because of the daily train schedules and also because of the fence which existed. By now this fence has deteriorated and in many instances is not in place.. Now that the trail is available for public use, trespassing on our property has increased. Since the Township is the owner of the trail, it is inctiunbent on it to fence-off its property to deny trespassing access to private lands. The Executive believes that these are reasonable requests. The community in our subdivision is also part of the community at large. And, to that end, as a gesture of a good neighbour, a piece of the our land has been leased to the V illage of Hawkestone for their Hiennl Fetlergt~e ~~ ~ ana o ~ co 0 'm YKPAIHC6KE HAt~IOHAA6HE O6~E~HAHNA KAHAaf1 ~, _ X e ~IAiH TOpOHTO m, its ~ +~ _ r° Community Centre - fpon+aAC6KHi~ l{etiTp 145 Evans Avenue, Suite 200, Toronto, ON, Canada M8Z 5X8 Phone: (41C~} 253-6002 FAX: (416} 253-1609 Ukrainian National FedEration of Ganada Toronto Branch o~ -~~ m~ m w m ,Qn ~~~~\ ®~! '~. R ~~~ YKPAIHC6KE HALSIOHAA6HE O6{fAHAHHA KAHapH ~in1A Topwrro use as a community park. It is hoped that Township will also contribute to the good of the entire community in this situation. On Behalf ofthe Executive, do ;f ~ Zenon C luk, President ~c: Mr. Chris Carter, Manager of Recreation and Community Services Ms. Ruth Fountain, Councillor Ward 5 Community Centre - fpornaucsKHH Llenrp 145 Evans Avenue, Su+te 200, Toronto, ON, Canada M8Z 5X8 Phons: (41G) 253-6002 FAX: (41C~) 253-1609 ~', TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE EES2007-20 Keith Mathieson Subject: Department: Council Claire May -Request to Engineering and Connect to Harbourwood Environmental Services C. of W. Municipal Water System - 13 Date: Shelswell Boulevard Ma 2, 2007 Motion # R.M. File #: L04-36384 Date: Roll #: 010-009-29900 BACKGROUND: Attached for Council's perusal is correspondence from Ms. Claire May dated April 12, 2007 requesting connection to the Harbourwood municipal water system. During the development of the Harbounvood subdivision, a 150 mm watermain was constructed on the north side of Shelswell Boulevard, between Elvyn Crescent and Howard Drive, to provide the lots on the north side of Shelswell Boulevard with municipal water, as well as the balance of lots within the Harbourwood subdivision. Over the years, seven (7) residents on the south side of Shelswell Boulevard have connected to the municipal system, as a result of problems with the quality or quantity of their well supply. ANALYSIS: An analysis of the capacities for the municipal water systems was completed for 2006. The Harbourwood system was operating at 50% of its allowable capacity on the highest daily flow in 2006 and operated at 12% of its allowable capacity on an average during 2006. n n ~, - The connection of 13 Shelswell Boulevard to the Harbourwood water system would have no effect on the municipal system. Ms. May is aware she will be responsible for all costs incurred for the connection to the Harbourwood system, including the installation of a water meter and $200.00 trench inspection fee. Mr. Fred MacGregor, Environmental Services Foreman, has no concerns with Ms. May connecting to the Harbourwood system. RECOMM 1. THAT Report No. EES2007-20 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Water Service Connection Agreement with Ms. Claire May for 13 Shelswell Boulevard. 3. THAT the Clerk prepares a By-law for Council's consideration. 4. AND THAT Ms. May be notified of Council's decision. Resp uII` submitted, Keith Mathieson Director of Engineering and Environmental Services ~,..°` -2- Claire May 13 Shelswell blvd. Oro Station t01 IEO 487 5095 April 12, 2007 Township of Oro-Medonte 148 Line 7 South Oro ON LOL 2X0 For: Keith Mathieson -Director of Engineering Dear Sir, Further to our conversation I would like to proceed with connecting my property to the Town Water supply. I hope this request will be sufficient, however if there is any formal Paperwork etc. I need to attend to, please be kind enough to contact me. Sincerely, Claire May .. ,,. _. . L ~~ ~~~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE WATER SERVICE CONNECTION AGREEMENT THIS Agreement made, in triplicate, this day of , 2007. BETWEEN: CLAIRE MAY Hereinafter referred to as the "Registered Owner" and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter referred to as the "Municipality" A description of the land affected by this Agreement is as follows: 13 Shelswell Boulevard Concession 7, Plan 967, Lot 107 Township of Oro-Medonte Roll#4346-010-009-29900-0000 The Municipality has entered into this Agreement on the day of , 2007. The Registered Owner agrees to comply with all the terms and conditions as set out in the Corporation of the Township of Oro-Medonte By-law No. 2004-024, being a By-law to amend By-law No. 2003-025 (a By-law to regulate Municipal Water Systems within the Township of Oro-Medonte); and Schedule "J" - "Water' of By-law No. 2005-043, amended by By-law No. 2006-044, attached hereto. The Registered Owner acknowledges and agrees that the Township of Oro-Medonte does not guarantee water pressure and that either now or in the future, the Registered Owner may be required to install and maintain equipment to satisfy pressure. ~~~~ ~/ ~_ _-~, Claire May, Owner % - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE N.S. Hughes, Mayor J. Douglas Irwin, Clerk CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW N0.2004-024 Being a By-law to Amend Bylaw No. 2003-025, a By-law to Regulate Municipal Water Systems within the Township of Oro-Medonte WHEREAS Council of the Township of Oro-Medonte did, on the 18"' day of June, 2003, enact By-law No. 2003-025 to regulate municipal water systems within the Township of Oro-Medonte AND WHEREAS Council of the Corporation of the Township of Oro-Medonte deems it desirable and necessary to amend By-law No. 2003-025; AND WHEREAS By-law No. 2003-025 deems that watering of lawns or gardens, or the filling of swimming pools, are not deemed to be domestic uses under the terms of the By-law; AND WHEREAS By-law No. 2003-025 authorizes the Director of Engineering and Environmental Services to take all such action, as may be necessary, to immediately terminate the supply of water to any property served by the Municipal Water System; NOW THEREFORE the Council of the Township of Oro-Medonte enacts as follows 1. THAT Section 4 of By-law No. 2003-025 be amended by adding the following "4.5 No person shall, from a Municipal Water System, water or sprinkle, or cause or permit the watering or sprinkling of any lawn, garden, tree, shrub or other outdoor plant, or fill swimming pools, in the Township of Oro- Medonte through a hose or other attachment except between the hours of 7:00 p.m. -11:00 p.m. subject to the following: a} Owners or tenants of properties with a municipal address with an even number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on even-numbered days of the month; b) Owners or tenants of properties with a municipal address with an odd number are permitted to water lawns and gardens, or fill swimming pools within the designated times, on odd-numbered days of the month; c) Owners of newly seeded and/or sodded (awns, upon proof of installation and subject to the approval of the Director of Engineering and Environmental Services or his designate, may be permitted to water their lawn for fourteen (14) consecutive days regardless of the day designated under these water restrictions; d) Owners of properties which have been sprayed for insects, upon proof of such spraying and subject to the approval of the Director of Engineering and Environmental Services or his designate, may be permitted to water their lawn for seven {7) consecutive days regardless of the day designated under these water restrictions. 4.6 No person shall use water for lawn watering or any other similar purpose when a total water ban order is in effect. 4.7 A total water ban order issued by the Township to suspend lawn watering or other similar purpose shall remain in effect until it has been revoked by the Director of Engineering and Environmental Services or his designate " _A ;;,.; 2. THAT this By-law shall come into force and take effect on its final passing thereof. By-law read a first and second time this 17th day of March 2004. By-law read a third time and finally passed this 17th day of March 2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Ma r, J. I eil Craig Clerk, M ilyn Penny ok U l.1 SCHEDULE `J' TO BY-LAW NO. 2005-043 ''~°^~~" ~'/ ~~-~e ul lcbc... i'4y WATER DEFINITIONS For the purpose of this Schedule, 1.1. "Municipal Water Area" shall mean a subdivision within The Corporation of the Township of Oro-Medonte. 1.2. "Municipal Water Systems" shall include all water works established within the present Township of Oro-Medonte, and shall further include any present or future extensions to the water works under any Actor under an agreement between the Township or its predecessors, but shall not include any private water works which have not been acquired, established, maintained or operated by the Township or its predecessors; 1.3. "Owner" shall mean the assessed owner(s) as identified on the Assessment Roll for taxation purposes during the current year, as amended. 1.4. "Treasurer" shall mean the Treasurer of The Corporation of the Township of Oro-Medonte. 1.5. "Unit" shall mean an assessed or assessable unit within a residential, commercial or industrial building, and shall include an apartment located within a single family dwelling which is serviced by the Township Water System, as permitted under the applicable Zoning By-law. 1.6. "Water Works" means any works for the collection, production, treatment, storage, supply and distribution of water, or any part of such works, but does not include plumbing or other works to which the Ontario Building Code Act and its regulations apply. 2. WATER CHARGES, BILLING AND COLLECTION 2.1. As soon as the water connection installation is approved by the Township Inspector, he shall forthwith turn the water on for owner. The owner will then be charged at the appropriate water rate, as set out herein. 2.2. At the end of September each year, the duly authorized employee shall read, or cause to be read, alt meters connected to the Municipal Water System to determine the amount of water used during the year. 2.3. The Treasurer shall calculate wafer charges io be assessed against each unit in a Municipal Water Area, in accordance with the minimum quarterly charge and rates per cubic meter as set out herein. 2.4. The Treasurer shall, for each calendar quarter, issue bills to each unit based on the applicable water charges. Water bills shall be due and payable not less that twenty-one (21) days from the date of mailing. 2.5. Water payments shall be payable to The Corporation of the Township of Oro- Medonte and maybe paid during office hours in person or by mail at the Oro- Medonte Administration Office, 148 Line 7 South, Box 100, Oro, On LOL 2X0, or at most financial institutions. Water payments made at a financial institution shall deemed to be paid on the date shown by the Teller's stamp on the bill stub. The Township shall not be responsible for any applicable service charge payable to the bank. Cheques only can be dropped at the drop boxes located at the Administration Office and Moonstone Fire Haii. Schedule'J' -Water {cont'd) ~~ 2.6. The Treasurer shall impose a ten (10) percent late charge on all unpaid accounts on the day after the due date. 2.7. If an account remains unpaid, the Township may collect amounts payable pursuant to Section 398 of the Municipal Act, 2001, c. 25, as amended. WATER RATES: METERED: RESIDENTIAL OR COMMERCIAL SHANTY BAY - M-66, M-71, M-696 Based on twelve (t2} month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters HARBOURWOOD - M-118 Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters $600.00/Unit for twelve (12) Months $150.00/Unit for three (3) Months $600.00/Unit for twelve (12) Months $150.00/Unit for three (3) Months SUGARBUSH - M-8, M-9, M-30, M-31, M-367, M-368 Based on twelve (12) month period Minimum Raie Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters $600.00/Unit for twelve (12) Months $150.00lUnit for three (3) Months CEDARBROOK - M-157 Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters $600.00/Unit for twelve (12) Months $t 50.00/Unit for three (3) Months Schedule `J' -Water (cont'd) ~:1 CANTERBURY - M-343 Based on twelve {12) month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Gubic Meters $600.00/Unit for twelve (12) Months $150.00/Unit for three (3) Months MAPLEWOOD Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters $600.00/Unit for twelve (12) Months $150.00lUnit for three (3) Months HORSESHOE HIGHLANDS - M-391, M-447, M-456 ZONE 11 Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters CRAIGHURST - M-510 Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters WARMINSTER - 309, M-104, M-92 Based on twelve (12) month period Minimum Rate Up to 365 Cubic Meters Based on a three (3) month period Minimum Rate Up to 90 Cubic Meters $600.OOJUnit for twelve (12) Months $150.00/Unit for three (3) Months $600.00/Unit for twelve (12) Months $150.00/Unit for three (3) Months $600.00/Unit for twelve (12) Months $150.00/Unit for three (3) Month Period Schedule `J' -Water (cont'd) ~~~ ~ MEDONTE HILLS - 1650, M-29, M-174 Based on twelve (12) month period Flat Rate $600.00/Unit for twelve (12) Months Based on three (3) month period Flat Rate $150.00/Unit for three (3) Month Period ROBINCREST - M-123, M-101, BACHLY, MOONSTONE PER SCHEDULE "A" BY-LAW 2002-132 Based on twelve (12) month period Flat Rate $600.001Unit for twelve (12) Months Based on three (3) month period Flat Rate $150.00/Unit for three (3) Month Period SURCHARGE BASED ON TWELVE (12) MONTH PERIOD FOR ALL METERED SYSTEMS 366-545 Cubic Meters 546 + Cubic Meters FLAT RATE: RESIDENTIAL HORSESHOE - ORO 1587 Based on twelve (12) month period Flat Rate Based on three (3) month period Flat Rate $1.89/Cubic Meter $2.05/Cubic Meter $600.00/Unit for twelve (12) Months $150.00/Unit for three (3) Month Period HORSESHOE - Medonte 1531, M-10, M-11, M-23 Flat Rate $600.00lUnit for twelve (12) Months Based on three (3) month period Flat Rate PINE RIDGE SKI CLUB Flat Rate (6 units) Flat Rate Commercial $150.00/Unit for three (3) Month Period $3,600.00 for twelve (12) Months $ 900.00 for three (3) Month Period SCHOOLS Flat Rate $ 18.00/Classroom/Month for twelve (12) Months Schedule `J' -Water (cont'd) "' MISCELLANEOUS FEES: CONNECTION FEE INSPECTION $200.00 DISCONNECTION AND RECONNECTION CHARGE $ 50.00 Each ~~~ ~ TOWNSH/P OF ORO-MEDONTE REPORT Dept. Repon' No. To: COMMITTEE OF THE Prepared By: WHOLE EES2007-21 Keith Mathieson Subject: Department: Council Streetlight Request by Big Engineering and Cedar (Oro) Residents Environmental Services C. of W. Association Date: Ma 8, 2007 Motion # R.M. File #: T01-4911 v-012 Date: Roll #: BACKGROUND: Attached for Council's perusal is a copy of Report #EES2007-01, as well as correspondence addressed to Big Cedar (Oro) Residents Association dated January 18, 2007. ANALYSIS: By way of correspondence dated April 24, 2007, Big Cedar Estates is presently looking at revamping their entrance and are therefore putting their request for a streetlight on hold. 1. THAT Report No. EES2007-21 be received for information only. espec Ily submitted, eith Mathieson Director of Engineering and Environmental Services 2 ~~ '~ ~~ ~'pi ORO ,y ' Z _ ..- ~ ~ 1 , ~ :.: ~^ 4r'^ it TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE EES2007-01 Keith Mathiesan Subject: Department: Council Streetlight Request by Big Engineering and Cedar (Oro) Residents Environmental Services C. of W. t'' Association Date: Janua 3, 2007 Motion # i'~1 + I ~ R.M. File #: T41-4911 v-012 mar, , A`1 , a~~ r Date: Roli #: Correspondence dated August 28, 2006 from Big Cedar (Oro) Residents Association was received at the Committee of the Whole meeting of September 13, 2006, requesting the Township install a streetlight at the entrance of Big Cedar Estates and Bass Lake Sideroad. ANALYSIS: As the existing hydro poles at the intersection of Bass Lake Sideroad and Big Cedar Estates are located 30 to 40 feet south of the Township road allowance, a new pole would be required for a streetlight. The cost of installing a new pole and 100 Watt streetlight would be $3,200.00, plus Hydro One approval, and the operating cost of this light would be $288.00 per year. The speed limit along the Bass Lake Sideroad between Line 12 North and Line 13 North is 60 kmth, with the "annual average daily traffic" (AADT) count being 540-999 vehicles. Section 2 of the Policy for Streetlight Charges and Insta!/ation of New Streetlights Within fhe Township of Oro-Medonte states, "THAT installation of streetlights to illuminate intersections of roads or walkways that connect to a Class I, II or III roadway, as per Ministry of Transportation Classification of Highways {FIG. I), should be considered as a benefit to the general public. Both Capital and Operating Costs shall be placed on the General Tax Levy, as approved by Council". °~ The attached Ministry of Transportation Classification of Highways indicates that Bass Lake Sideroad, between Line 12 North and Line 13 North, is a Ciass Four {4) highway and as the proposed light is located at the intersection of a private roadway and Township road, it does not meet the Township's policy for installing streetlights that would be placed on the general tax levy. RECD 1. THAT Report No. EES2007-01 be received and adopted. 2. THAT the Township does not install and maintain a new streetlight at the entrance to Big Cedar Estates and Bass Lake Sideroad. 3. AND THAT Big Cedar {Oro} Residents Association be notified of Gounci3's decision. Respe submitted, Keit ieson Director of Engineering and Environmental Services ~"'" ice. r -2- ~-~ ,~ ~ January 18, 2007 Big Cedar (Oro) Residents Association Big Cedar Estates Box 500 R. R. #2 HAWKESTONE, Ontario LOL 1T0 ATTENTION: Ms. Brenda Telford Re: Proposed Streetlight Request Bass Lake Sideroad and Entrance to Big Cedar Estates Dear Ms. Telford: Enclosed please find a copy of Report #EES2007-01, presented to Council on January 17, 2007 and referred with direction to staff to contact Big Cedar Estates. The Township of Oro-Medonte is proposing that if Big Cedar Estates were to agree to the capital costs of the streetlight installation, then the Township would be responsible for further repairs and hydro costs (operating costs). I would be more than happy to meet with your appropriate representatives at their earliest convenience to discuss this matter further. Please contact the undersigned at (705) 487-2171 to arrange a meeting Sincerely, TOWNSHIP OF ORO-MEDONTE Keith Mathieson, C.R.S.I. Director of Engineering and Environmental Services KMlps Enclosure <-- ,-. ~~; Big Cedar tORO) Residents Association P.O. Box 500, Big Cedar Estates, R.R., Hawkestone, Ontario, Canada LOL iT0 (705) 325-7100 FAX: (705) 325-4633 1-800-669-4894 Apri124, 2007 The Corporation of the Township of Oro-Medonte ~- 148 Line 7S. Box 100 ORO, Ontario i LOL 2X0 Attention: Keith Mathieson, C.R.S.I. -- ~ "-°-! Director of Engineering and Environmental Services Dear Mr. Mathieson: Thank you for your letter of January 18`h, 2007 regarding the proposed Streetlight Request. The Board of Directors are presently looking into revamping the entrance to Big Cedar and are therefore putting the Streetlight Request on hold. Sincerely, ~~ ,ynJs~.a_ ~yL~-pL.cQ.L~.c 4° c~"i'~~ Donna Middleton President GGEpAB EST,~T 0]]JJ ~ FS 4F 1~ Z A a`~ OFNT OW NEO ~'~~ ~~ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE EES2007-22 Keith Mathieson Subject: Department: Council Reynolds' Plumbing 8~ Engineering and Heating Ltd. -Site Plan Environmental Services C. of W. Agreement - 12 Winstar Road Date: - Parcel 21-17, Section 51- Ma 8, 2007 Motion # Oro-5, Being Pt. Lots 21 and R.M. File #: 22, Concession 5, Designated D11-36357 as Part 16, 51 R-19930, Being Date: all of PIN #58550-0148 (Lt), Roll #: Roll #4346-010-008-10790- 010-008-10790 0000 BACKGROUND: Mr. Reynolds is proposing to construct a 557.5 sq.m. industrial warehouse at 12 Winstar Road located in the Guthrie Industrial Park. ANAL Mr. Reynolds' application was presented to the Site Plan Control Technical Support Group on May 10, 2007. The Technical Support Group had no concerns with the proposal and Township staff were circulated for comments and revisions made to the Site Plan as per their comments. RECOMMENDA 1. THAT Report No. EES2007-22 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Reynolds' Plumbing & Heating Ltd. to construct a 557.5 sq.m. industrial warehouse at 12 Winstar Road. 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with R olds' Plumbing & Heating Ltd. 4. A TH T Mr. Reynolds be notified of Council's decision. submitted, Director of Engineering and Environmental Services f. ~~ APPENDIX "A" ~ SITE PLAN AGREEMENT -between - REYNOLDS' PLUMBING & HEATING LTD. -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Parcel 21-17, Section 51-Oro-5 Being Pt. lots 21 and 22, Concession 5 Designated as Part 16, 51 R-19930 Being all of PIN #58550-0148 (lt) Roll#4346-010-008-10790-0000 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE May, 2007 By-Law No.2007- THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section S Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction >~,~ 2 SITE PLAN CONTROL AGREEMENT ~ z This Agreement made, in quadruplicate, this day of 2007, in accordance with Section 41 of the Planning Act. BETWEEN : REYNOLDS' PLUMBING & HEATING LTD. Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a 557.5 sq.m. industrial warehouse on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area'; AND WHEREAS the Owner intends io develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement W itnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: ~. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: -, .~. '" ` .~ a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the Township/Ministry of the Environment. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a 557.5 sq.m. industrial warehouse described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: '° ..~~ -xa. a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Li htin All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419(86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. ~ - `~ F 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary far the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. ~- 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants orsub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duty authorized in that behalf. SIGNED, SEALED AND DELIVERED )REYNOLDS' PLUMBING 8 HEATING LTD. 1 Q~~-el=-t^-a~-~~ Name: Mike Reynolds ) Has the Avthortry to Bind the Corporation ) ) ) ) ) ) ) The Corporation of the Township of Oro-Medonte per: H.S. Hughes, Mayor i J. Douglas Irwin, Clerk SCHEDULE "A" ~ _ E NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Reynolds' Plumbing & Heating Ltd. LEGAL DESCRIPTION OF LANDS Parcel 21-17, Section 51-Oro-5, being Pt. Lots 21 and 22, Concession 5, designated as Part 16, 51R-19930, being all of PIN #58550-0148 (Lt), Roll #4346- 010-008-10790-0000 ~, SCHEDULE "B" ~"" ~ `''~ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreemenl between the Township of Oro-Medonte and Reynolds' Plumbing & Heating Ltd. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. Drawing #SP-1 Site Plan prepared by ConSALtech Engineering Solutions dated April, 2007, revised May, 2007. Drawing #SG-1 Septic System Design and Grading prepared by ConSALtech Engineering Solutions dated April, 2007, revised May, 2007. Drawing #ESCP-1 Erosion and Sediment Control Plan prepared by ConSALtech Engineering Solutions dated April, 2007, revised May, 2007. SCHEDULE"C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Reynolds' Plumbing and Heating Ltd. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars /$2.001 and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township The following land and easement shall be conveyed: 7.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A to SCHEDULE "D" ~~=~, -~ '"~' . NOTE It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Reynolds' Plumbing and Heating Ltd. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT N/A 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required $1,000.00 under the terms of this Agreement, as noted (refundable in Sections 1(f) and 5 herein. deposit) TOWNSHIP OT ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE EES2007-23 Keith Mathieson and Bruce Ho e Subject: Department: Council Donald Richard Loader -Site Engineering and Plan Agreement and Removal Environmental Services C. of W. of Holding Symbol -113 Date: Brambel Road -Lot 13, Plan Ma 8, 2007 Motion # 819, Being all of PIN #58556- R.M. File #: 0117 (Lt), Roll #4346-010-008- D11-36373 08400-0000 Date: Roll #: 010-008-08400 BACKGROUND: Mr. loader is proposing to construct a 66 sq. m. addition consisting of a garage with a loft at 113 Brambel Road. As Brambel Road is a private road, the Holding Symbol must be removed and Mr. Loader must enter into a Site Plan Agreement prior to the issuance of a Building Permit. ANALYSIS: Mr. Loader's application was reviewed by the Site Plan Control Technical Support Group on May 10, 2007 and circulated to staff for comment. Neither the Committee nor Township staff had any concerns with Mr. Loader's application. RECOMMENDA 1. THAT Report No. EES2007-23 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Donald Richard Loader to construct a 66 sq. m. addition at 113 Brambel Road. ~, ' ~ ._ 3. THAT the Clerk prepares a By-law for Council's consideration to enter into a Site Plan Agreement with Donald Richard Loader. 4. THAT the Clerk prepares a By-law for Council's consideration to remove the Holding Symbol from 113 Brambel Road. 5. AND THAT Mr. Loader be notified of Council's decision. Respe Ily submitted, Keith athieson Bruce Ho e Director of Engineering and Environmental Services Director of Building and Planning Services „~ -2- ~c~_ APPENDIX "A" SITE PLAN AGREEMENT between - DONALD RICHARD LOADER -and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Lot 13, Plan 819 Being all of PIN #58556-0117 (Lt) Roll #4346-010-008-08400-0000 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE May, 2007 By-Law No. 2007- ~~ THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Section 1 Covenants by the Owner Section 2 Covenants by the Township Section 3 Development Restrictions Section 4 Development Changes Section 5 Security Section 6 Compliance Section 7 Co-operation Section 8 Binding Effect Section 9 Severability of Clauses Section 10 Save Harmless SCHEDULES Schedule "A" Legal Description of Lands Schedule "B" Site Plan Schedule "C" Deeds and Easements to be Conveyed Schedule "D" Itemized Estimate of Cost of Construction 2 ~~ c SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of 2007, in accordance with Section 41 of the Planning Act. BETWEEN DONALD RICHARD LOADER Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit the addition of a 66 sq.m. garage with loft to the existing bungalow on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law io provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafier contained, the parties hereto hereby covenant and agree as follows: L COVENANTS BY THE OWNER ~ The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its solicitor, engineer, planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner', unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $N/A. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) The Owner agrees that prior to issuance of a Building Permit, a Sewage System Permit approval must be received by the TownshiplMinistry of the Environment. i) The Owner acknowledges that the lot does not front on an improved public road, that the Township does not or is not required to maintain or snowplow the said road, that the Township will not take over or assume the private road as a Township public road or street unless it has been built according to the Township standards, then in force, and that the Township is not liable for any injuries, losses or damages as a consequence of the Township issuing a Building Permit. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit the addition of a 66 sq.m. garage with loft to existing bungalow described on the Sile Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Li htin All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parking Areas and Driveways All parking areas and driveways shall be constructed in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading, and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B" attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro-Medonte. d) Outside Storage No outside storage shall be permitted between any buildings on the premises and any street, Any other outside storage shall be contained in the tented compound, as ident'rfied on Schedule "8". e) Garbage Storage The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Landscaping The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, Memorandum of Confirmation, or notations on Engineering drawings. The nature of such record of amendment shall depend on circumstances. _~ 5. SECURITY Prior to signing the Agreement, the Owner will deposit, with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "D" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a chartered bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Leiter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "D" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 427 of the Municipal Act, 2001, S.O. 2001, c. 25, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any section, subsection, clause, paragraph, or provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemn'rfy and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals under the hands of their proper officers duly authorized in that behalf. SIGNED, SEALED AND DELIVERED-}- ) Owner: Donald Richard oader c~ )The Corporation of the Township of Oro-Medonte Per: H.S. Hughes, Mayor i J. Douglas Irwin, Clerk 4 SCHEDULE "A" ~ ~'~ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Donald Richard Loader. LEGAL DESCRIPTION OF LANDS Lot 13, Plan 819, being all of PIN #58556-0117 (Lt), RoII #4346-010-008-08400-0000 ~t SCHEDULE"B" ~ '°~ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Donald Richard Loader. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. Site Plan prepared by Lucas Drafting dated May 3, 2007. 3 ~ ~, SCHEDULE "C" ~ NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Donald Richard Loader. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered shall be prior approved by the solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N!A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP NIA to SCHEDULE "D" a~ - ' `? -r NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte and Donald Richard Loader. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE AMOUNT NIA 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner N/A to ensure completion of all works required under the terms of this Agreement, as noted in Section 5 herein. l ~ ~__ I TO WNSH/P OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: FD 2007-7 Committee of the Whole Scott Cowden Subject: Department: Council Report on the purchase of Fire and Emergency Services Self Contained Breathing _ C. of W. Apparatus Date: May 15, 2007 Motion # R.M. File #: Date: Roll #: BACKGROUND: The Fire Department uses Self Contained Breathing Apparatus [SCBA] in much of our work to protect our fire fighters from dangerous and toxic environments. We currently have 44 units in service. These units are all by the same manufacturer, Scott Aviation, and almost all the same model, `2.2'. ANALYSIS: We have used this model of SCBA for over 20 years. In fact some of the compressed air cylinders in our inventory for the SCBA are over 30 years old. These units have provided good service to the Department and were brought into compliance through an audit process we concluded in January, 2007. This year, we are increasing the number of units in service and replacing some that were in too poor a condition to be refurbished. Our budget proposal for 2007, which was accepted by Council, requested $35,000. to do this. There are two primary dealers for Scott Aviation products in our area, Levitt Safety Ltd and Acklands Grainger. We received quotes from both of these companies for the provision of 10 SCBA units, 15 facepieces for these units and 20 replacement compressed air cylinders. [quotes attached]. e, This is a specialty item and with few dealers in the area to support the product, we believe that receiving quotations of this sort saves the expense of the tendering process and ensures that we receive product from a company in a position to support the product once purchased. The quote from Levitt Safety Ltd for the product requested was $32, 869.75 The quote from Acklands Grainger Ltd. Was $39,800.35. Levitt Safety has provided us with an excellent level of service on our SCBA and having the lower bid, we recommend that this quote be accepted. 1. THAT Report No. FD-2007-7 be received; 2. THAT the Fire and Emergency Services be authorized to purchase the units from Levitt Safety for the price of $32,869.75 plus applicable taxes. 3. THAT the provisions of the Townships' Purchasing Bylaw be waived in this instance. ° i -' C.A.O. Comments: Date: (~~_ /~ <' r ~:- C.A.O. ~ Dept. Head -2- ~ ~ u, - ACKI,ANDS-GRAINGER INC. e ACKLANDS ---"-_"__---- /PS~ * ~y~p~ 373 HURONIA ROAD ~ E AGKIANOS - GRAINGER INC "` DO NOT PAY " ~iN7i A{ai~eR. BARRIE ON L4M eE7 a . x PO BOX 2070 (705) 722-4477 E 7 WINNIPEG MB R3C 485 PAGE QUOTATION # PAaENo F z e D343 0912335 1 ; tof2 '', c e ORO MEDONTE FIRE DEPT A 0 v x ~ T ~ pR0 MEDONTE FlRE DEPT E '' u L 148 LINE 7 SOUTH I 0 p t48 LINE 7 SOUTH '. p PO BOX 100 HUGH HURRAY i OFF HORSESHOE VALLEY pD i o ORO ON i LOL 2X0 p ORO ON LOL 2X0 A A NO WgJENTCUHr 0.YI. N00E REFERBiCEOUQIQIT CU6f. P£F. NO, NO. pE IICEH~pRPlNCMLEPBT, LiC.NO NO.WCQITPAT EID.pIPECfEpgTE OEtA CQAM4NOE p1TE (~P LA FACTUFE 83fi3D39 SCOiT COWDEN CtlRPAR NO. pR qN OFOERUATE NVgCE ppTE EXEMPT N 05/7612007 05/15/27 VENOEM SAlE6PF%W TEWAf6TEFY5 NODE VEiBEMEHTS MEF, NO OF PMf6. MBP. MTE OV PPEIMERVEP&EMENf FlF18f PgYMEHTMTE pPP.OECREOR G~IXTAULN 3APPI,IaIEAV NO pE FACMIE APRY TO MNOICE NO. RC/ BO,SIR. COPIER !P6Ri6.'. m68 *" RET 30 "' o o OOPo0/0000 14:04 NO pE P1ECE REMNO. PRIXWL6TESUGG. LI6T QL4NiRE OUANl1iE PRI%PPoCE PW% p. 1. ~~ ~~ E%TENBIRWE E%TENOEU p OESGRIPM1CN CROEPEp NWPED ~ PAfl PER EBC p6 PflWE $ ~ CT 805773-02 10 10 EA 299.95 F24 FACEPIECE AV3D00 IUD KEV HEAD 1 1999.50 N Y ARMING: DO NOT SHIP PRODUCT BETWE UFACTURE DATE AUGUST, 2003 AND EPTEMBER, 2004. QUARANTINE CT 804101-01 2D 20 EA 439.95 CYLINDER & VALVE AL 2216PSI 30M 1 8799.00 N Y CT 804936-0202 10 10 EA 1995.00 FL14 AIR-PAK 50 2002 2.2 W/O CYL STD W O 1 19950.00 N Y CT 605796-O1 10 10 EA 640.00 F24 ALARM DISTRESS PAK-ALERT FIELD IN T 1 640 00 N Y -- 4512 10 10 EA 39.90 LABOUR-FIRE'SAFETY 30 MIN 1 399.00 N Y GSTO 88870.1272 sere rorgtTSUa mTgE E%PEpiT£UR SH W VM GGitPAYE p1TE pELNM1610N REWISE cemn ml~®e 6¢TS PUROLATOR PREPAID ` orovsBCxr REaES'!'EpOEtNERY °'ro"° 0305 ~'~~~ aECSwep BY - giCH'T~MTOTAL'EOTM.NFC%ftTt CDPIE DU CLIENT 4~ CIIRTOMFR CAPY £7£0 y~UeJB I9tl 6S 56 56-50-LOOZ 71L d ~, AC$tJ4NDS ACKLANDS-GRAINGER INC. li O O " '"' D N T PAY pp 373 HURONVI ROAD ~ E ACKLANDS- GRAINGER INC. ~ ~~• BARRIE ON l4M 0E7 D n PO BOX 2970 I PncE 70S 727 4477 ( ) v ~ 0 T WINNIPEG MB R3C 465 UOTATION 0 P>oENo Q F 2 e 0343 0912335 2 2ot2 p e ORO MEDONTE RRE DEPT T n 0 P q ORO ME~NTE RRE DEPT T ~ 140 LINE 7 SOUTH O p 148 LINE 7 SOUTH u i q PO 60X 100 HUGH HURRAY e OFF HORSESHOE VALLEY RD i o ORO ON z T ON LOL 2X0 O ~~ 2X0 A A WCIJEMCWT.MO. NOVEREFEpFNCEW4IEMTCIbT. gEF.NO NO OELIGENBE PppiUCIALf P.9.T.LL.ND NO WCIXi1flAT EIR. WflECIE MTE CEIA CIXNMNPE WTE OE LA FRCTME CCfITMCTNO. OIR &IIP OPDER WTE WVgLE WTE 0353039 SCOTT COWDEN EXEMPT N 06/15x2007 OSH 5/2007 VENCEW TEPoAEB IEMS NO~VEf6E).191TS ME.P gTEWPREMIEfl VEPbEMFM RPP.~CRFfIIT GAPPLKKIEAV NO.PE FI1CTUiE RG COPIEB P546.'. 6AlE6PEfdYM,i NO.OFPM'S. MB.P. FlPB f PgYMR1T00.TE CFEIX l4UIH APPLY TO WVdLE NO. BO.BUB. 5168 *** NET 30 *** 0 0 00/001000014:04 NO.OE PIECE REMNO. P4W PE LiBTESVGG.LIBr QIANTItE CONMAVDEE OVANTiTE EYPED cE PRPI PRICE PPo% EMFHBrotNE ' f ° awNmr auNnm FcrENPEP f pESCPoPtIQV OROEtff- 61~PED P0.RI4A EBC P6 PRICE t y L ~~ UOTE GOOD JNTZL Rr' ^,'2007 S PER CLAYTON BRUSH EGARDS, LINDA RIGG GST4 88970-1272 BWBTOTAL/bVB MTAL EXPEIN(EU4814P VIF Vg1t PAlE °roPAEarr 6ttE PElNMI810N PEaRBE REwESTEO DELNFar '~`"' e° W15 2252'85 PUROLATOR PREPAID 9306 0. , ~~P o az ~ LFNED 6x>OYAkT ~'XOi10.+1~PN' : BV . .mr COPIE DU CLJENT Z~Z d ~~ CIICT(1MFR Cf1PY £~£~ y0UeJ9 joy ZS~51 51-50-LOOZ ~ ~~ ~~ 2.2 AP 50 $1,554.66 Pak Alert $585.27 Net $2,139.93 Quantity 10 $21,399.30 30 min 2216 cyl $429.47 20 $8,589.40 AV2000 facepiece $192.07 Quantity 15 $2,881.05 Total before taxes $32,869.75 ~ ~a -~ ~~~ 2872 Bristol Circle, Oakville, Ontario L8H 5T5 Tel: (905) 8293299 Fax: (906) 829-2919 ~r~-~~ > T ~.` L t M l T£ Ov% Quotation: #4465829-00 Date: 12/21/06 Customer Ref: QUOTE ONLY Expiry Date: 02/21/07 Customer Account: #3061336 Township of Oro-Medonte Box 100 Oro, ON LOL 2X0 ATTENTION: SCOTT COWDEN In line with your inquiry, we are pleased to quote as follows: STOCK NUMBER/DESCRIPTION 1 MT80493602 SCBA, Scott Air-Pak Fifty 2.2 w/o Cylinder *Facepiece Extra 2 MTX80419102 Facepiece Assembly AV2000, W Kevlar Head Harness Standard For Scott Av 2000 Facepiece Assembly 3 MTX80410101 Cylinder Standard Aluminum 30 Min, 2216 For Scott Breathing Apparatus, With Valve 4 MTX80579602 Pak Alert Se, Factory "Installed **, Scott Replaces MTX80517902, Number `' Change Only F.O.B.: Levitt-Safety Limited, Oak -Oakville TERMS :Net 30 Days ALL TAXES EXTRA Last Page `This quotation is valid until 02/21!07. L~a~~%o~ t www.levitt-safety.com mailt~Ievitt-safety.com Telephone: Fax: UNIT QUANTITY PRICE EA 6 1554.66 EA 1 192.07 EA 12 429.47 EA 6 585.27 1-888-4LEVITT (453-8388) 9 n s 3 0 a x w >; w 0 0 m T O .Z n S d a a 0 0 ~_ d w d a 0 v F v O w x c m 0 0 z 0 0 O x 0 a m d :u 0 O