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04 25 2007 Council MinutesTHE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mw' COUNCIL MEETING MINUTES Wednesday, April 25, 2007 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans TIME: 7:03 p.m. Staff Present: Jennifer Zieleniewski, CAO; Doug Irwin, Clerk; Bruce Hoppe, Director of Building and Planning Services; Janette Teeter, Clerk's Assistant Also Present: Helena Critchley, Stacey Patchell, Yvonne Breg, Mark Aiken, Chief Administrative Officer; Rob McCullough, Manager of Environmental Services, County of Simcoe 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C070425-1 Moved by Evans, Seconded by Crawford Be it resolved that the following items be added to the agenda for consideration: 10. CONSENT AGENDA CORRESPONDENCE: h) Mayor H.S. Hughes, correspondence dated April 24, 2007 from Tony Guergis, Warden, The Corporation of the County of Simcoe re: Special Meeting of County Council, May 1, 2007, 9:00 a.m. Staff Recommendation: Receipt. 12. REPORTS OF MUNICIPAL OFFICERS: g) Report No. RC 2007-06, Shawn Binns, Manager of Recreation and Community Services re: Non-Resident User Fees at Bayview Memorial Park. 15. IN-CAMERA: a) Mayor H.S. Hughes, re: Legal Matter. b) Jennifer Zieleniewski, re: Personnel Matter. Carried. 4. ADOPTION OF AGENDA Motion No. C070425-2 Moved by Allison, Seconded by Coutanche Be it resolved that the agenda for the Council meeting of Wednesday, April 25, 2007 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" Councillor Crawford declared a conflict of interest on Item 13a), Motion No. CW070418-11, Doug Irwin, Clerk, re: 2007 Grant Requests (Oro Station Hall) as he is a Trustee of the Oro Station Hall. Councillor Crawford left the room and did not participate in any discussion or vote on this item. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of April 11, 2007. Motion No. C070425-3 Moved by Crawford, Seconded by Agnew Be it resolved that the minutes of the Council meeting held on April 11, 2007 be adopted as printed and circulated Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. Page 2 Council Meeting Minutes- April 25, 2007 10. CONSENT AGENDA CORRESPONDENCE: a) Nottawasaga Valley Conservation Authority minutes of March 9, 2007 meeting. Staff Recommendation: Receipt. b) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated April 2, 2007 re: Resolution to the Province Petitioning Sustainable Funding for Conservation Authorities. Staff Recommendation: Receipt. c) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated April 2, 2007 re: Clean Water Act -Role of Conservation Authorities. Staff Recommendation: Receipt. d) Linda Groves, Burl's Creek Family Event Park, correspondence dated April 12, 2007 re: 2007 Activities. Staff Recommendation: Receipt. e) Garfield Dunlop, MPP, Simcoe North, correspondence dated March 30, 2007 re: 2-1-1 Service. Staff Recommendation: Receipt. f) Dalton McGuinty, The Premier of Ontario, correspondence dated April 12, 2007 re: Simcoe County Alliances to End Homelessness' Resolution. Staff Recommendation: Receipt. g) Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit, correspondence dated April 13, 2007 re: SMDHU 100 Per Cent Smoke Free Offices. Staff Recommendation: Receipt. h) Mayor H.S. Hughes, correspondence dated April 24, 2007 from Tony Guergis, Warden, The Corporation of the County of Simcoe re: Special Meeting of County Council, May 1, 2007, 9:00 a.m. Staff Recommendation: Receipt. Motion No. C070425-4 Moved by Allison, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under "Consent Agenda Correspondence" be adopted as printed: a) Nottawasaga Valley Conservation Authority minutes of March 9, 2007 meeting. Received. b) Wayne Wilson, CAO/Secretary-Treasurer. Nottawasaga Valley Conservation Authority, correspondence dated April 2, 2007 re: Resolution to the Province Petitioning Sustainable Funding for Conservation Authorities. Received. c) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated April 2, 2007 re: Clean Water Act -Role of Conservation Authorities. Received. d) Linda Groves, Burl's Creek Family Event Park, correspondence dated April 12, 2007 re: 2007 Activities. Received. e) Garfield Dunlop, MPP, Simcoe North, correspondence dated March 30, 2007 re: 2-1-1 Service. Received. f) Dalton McGuinty, The Premier of Ontario, correspondence dated April 12, 2007 re: Simcoe County Alliances to End Homelessness' Resolution. Received. g) Charles Gardner, Medical Officer of Health, Simcoe Muskoka District Health Unit, correspondence dated April 13, 2007 re: SMDHU 100 Per Cent Smoke Free Offices. Received. h) Mayor H.S. Hughes, correspondence dated April 24, 2007 from Tony Guergis, Warden, The Corporation of the County of Simcoe re: Special Meeting of County Council, May 1, 2007, 9:00 a.m. Received. Carried. Page 3 Council Meeting Minutes- April 25, 2007 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Receipt of Report No. FD 2007-6, Scott Cowden, Director of Fire and Emergency Services, re: Report on Evaluation of Moving Fire Services HO to Fire Station No. 3 [from April 18, 2007 Committee of the Whole meeting]. Motion No. C070425-5 Moved by Coutanche, Seconded by Allison Be it resolved that Report No. FD 2007-6, Scott Cowden, Director of Fire and Emergency Services, re: Report on Evaluation of Moving Fire Services HO to Fire Station No. 3 be received. Carried. b) Report No. BP 2007-16, Bruce Hoppe, Director of Building and Planning Services re: Helena Critchley -Request to Temporarily Reside in a Trailer, West Part of Lot 11, Concession 13 {Oro), Township of Oro-Medonte, 2103 Old Barrie Road East [Refer to Item 16d}]. Motion No. C070425-6 Moved by Evans, Seconded by Agnew Be it resolved that 1. Report No. BP 2007-16, Bruce Hoppe, Director of Building and Planning Services re: Helena Critchley -Request to Temporarily Reside in a Trailer, West Part of Lot 11, Concession 13 (Oro), Township of Oro-Medonte, 2103 Old Barrie Road East be received and adopted. 2 That Council authorize the request of Helena Critchley to temporarily reside in a trailer for a twelve month period at 2103 Old Barrie Road East, West Part of Lot 11, Concession 13 (Oro), Township of Oro-Medonte while her new dwelling is being constructed. 3. And Further That the Clerk bring forward to appropriate by-law for Council's consideration. Carried. Page 4 Council Meeting Minutes- April 25, 2007 c) Report No. TR 2007-11, Paul Gravelle, Treasurer, re: Tax Exemption -Royal Canadian Legion Branch 619 [Refer to Item 16g)]. Motion No. C070425-7 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Report No. TR 2007-11, Paul Gravelle, Treasurer, re: Tax Exemption -Royal Canadian Legion Branch 619 be received and adopted. 2. That an exemption from taxation for Township purposes be granted to the Royal Canadian Legion Branch 619 Warminster for the taxation years 2007, 2008, 2009 and 2010. 3. And Further That the appropriate by-law be brought forward for Council's consideration. Carried. d) Report No. ADM 2007-10, Doug Irwin, Clerk, re: 2007 Summer Recess of Council /Committee of the Whole Meetings. Motion No. C070425-8 Moved by Evans, Seconded by Crawford Be it resolved that 1. Report No. ADM 2007-10, Doug Irvin, Clerk, re: 2007 Summer Recess of Council /Committee of the Whole Meetings be received and adopted, 2. That the summer recess schedule be adopted as follows: • Wednesdav July 18, 2007 @ 9:00 am Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. • Wednesday August 15, 2007 @ 2:00 pm Committee of the Whole followed by a Special Council Meeting to ratify the Committee of the Whole recommendations. • Special Meetings of Council may be called on an "as needed" basis, 3. And Further That staff and the public be notified accordingly. Carried. Page 5 Council Meeting Minutes- April 25, 2007 e) Doug Irvin, Clerk, re: 2007 Grant Requests. Motion No. C070425-9 Moved by Allison, Seconded by Coutanche Be it resolved that the correspondence dated April 20, 2007 from Doug Irwin, Clerk, re: 2007 Grant Requests be received; and further that the 2007 grant requests be approved in the following amounts: ORGANIZATION 2006 GRANT 2007 REQUEST AMOUNT REQUESTED 2007 APPROVED Couchichin Jubilee House 500.00 500.00 500.00 Hos ice House Simcoe not s ecified 1,000.00 McLaren Art Center 1,000.00 Nil Carried. f) Councillor Coutanche, re: 2007 Senior of the Year Nomination. Motion No. C070425-10 Moved by Crawford, Seconded by Evans Be it resolved that the nomination from Councillor Coutanche re: 2007 Senior of the Year Award be received; and further that Isabel Shepard be nominated for the 2007 Senior of the Year Award from the Ontario Ministry of Citizenship and Immigration. Carried. Page 6 Council Meeting Minutes- April 25, 2007 g) Report No. RC 2007-06, Shawn Binns, Manager of Recreation and Community Services re: Non-Resident User Fees at Bayview Memorial Park. Motion No. C070425-11 Moved by Coutanche, Seconded by Allison Be it resolved that 1. Report No. RC 2007-06, Shawn Binns, Manager of Recreation and Community Services re: Non-Resident User Fees at Bayview Memorial Park be received and adopted. 2. That Staff be authorized to proceed with the imposition of Non-resident user fee per vehicle at the Bayview Memorial Park commencing June 30, 2007. 3. And Further That the Clerk bring forth the appropriate by-laws for Council's consideration. Carried. 13. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on April 18, 2007. Motion No. C070425-12 Moved by Agnew, Seconded by Evans Be it resolved that the minutes of the Committee of the Whole Meeting held on April 18, 2007 be received and further that the recommendations therein be adopted with the exception of Motion No. CW070418-11, Item 6d) Doug Irwin, Clerk, re: 2007 Grant Requests (Oro Station HaII) to be voted on separately. Carried. Councillor Crawford declared a conflict of interest on Item 13a), Motion No. CW070418-11, Doug Irwin, Clerk, re: 2007 Grant Requests (Oro Station Hall) as he is a Trustee of the Oro Station HaII. Councillor Crawford left the room and did not participate in any discussion or vote on this item. Motion No. C070425-13 Moved by Allison, Seconded by Coutanche Be it resolved that the Oro Station HaII grant request in the amount of $1,000.00 be approved. Carried. Page 7 Council Meeting Minutes-April 25, 2007 b) Public Meeting Minutes, meeting held on April 11, 2007, re: Proposed Zoning By-law Amendment, 2006-ZBA-16, West Part of Lot 18, Concession 14, 191 Line 13 South, (Oro), Township of Oro-Medonte, (Doug Shelswell). Motion No. C070425-14 Moved by Evans, Seconded by Crawford Be it resolved that the minutes of the Public Meeting held on April 11, 2007, re: Proposed Zoning By-law Amendment, 2006-ZBA-16, West Part of Lot 18, Concession 14, 191 Line 13 South, (Oro), Township of Oro-Medonte, (Doug Shelswell) be received. Carried. c) Public Meeting Minutes, meeting held on April 11, 2007, re: Proposed Zoning By-law Amendment, 2007-ZBA-01, Part Lot 16, Concession 8, 128 Moonstone Road East, (Medonte), Township of Oro-Medonte, (Lisa Truax). Motion No. C070425-15 Moved by Coutanche, Seconded by Allison Be it resolved that the minutes of the Public Meeting held on April 11, 2007, re: Proposed Zoning By-law Amendment, 2007-ZBA-01, Part Lot 16, Concession 8, 128 Moonstone Road East, (Medonte), Township of Oro-Medonte, (Lisa Truax) be received. Carried. d) Committee of Adjustment minutes, meeting held on April 19, 2007. Motion No. C070425-16 Moved by Crawford, Seconded by Evans Be it resolved that the minutes of the Committee of Adjustment meeting held on April 19, 2007 be received. Carried. Page 8 Council Meeting Minutes- April 25, 2007 14. COMMUNICATIONS: a) Oro-Medonte History Association meeting, minutes of March 6, 2007 meeting. Motion No. C070425-17 Moved by Allison, Seconded by Coutanche Be it resolved that the minutes of the Oro-Medonte History Association meeting held on March 6, 2007 be received. Carried. Motion No. C070425-78 Moved by Agnew, Seconded by Evans Be it resolved that the Oro-Medonte History Association be advised that a $2,000 allowance has been dedicated, during the 2007 budget deliberations, for the relocation of the donated stones from George and Edna Caldwell; and further that the History Association be encouraged to investigate alternatives for relocating the donated stones. Carried. Motion No. C070425-19 Moved by Coutanche, Seconded by Allison Be it resolved that 1. That the recommendation from the Oro-Medonte History Association to view photographs and documents that may become historically significant be received. 2. That the Oro-Medonte History Association be advised that the Township has a comprehensive records retention by-law. 3. And Further That the Association liaise with the Clerk's Office to discuss the preservation, retention and viewing of Township photographs and documents. Carried. Page 9 Council Meeting Minutes- April 25, 2007 b) Oro-Medonte History Association meeting, draft minutes of April 10, 2007 meeting. Motion No. C070425-20 Moved by Agnew, Seconded by Crawford Be it resolved that the draft minutes of the Oro-Medonte History Association meeting held on April 10, 2007 be received. Carried. c) Glen Knox, Clerk, The Corporation of the County of Simcoe, correspondence dated April 10, 2007 re: Western Ontario Warden's Caucus. Motion No. C070425-21 Moved by Allison, Seconded by Coutanche Be it resolved that 1. The correspondence dated April 10, 2007 from Glen Knox, Clerk, The Corporation of the County of Simcoe, re: Western Ontario Warden's Caucus be received. 2. That Council support the County of Simcoe's resolution with respect to increasing the funding per diem to residents of Tong term care homes in the fiscal year 2007-2008 which states: "Whereas, the Liberal party promised during the 2003 election campaign to increase funding to long term care homes by $6,000 per resident per annum; Whereas, a request in 2005 to increase funding in the per diem of $11.19 for direct care and services to residents was only increased in the 2006/07 budget by $1.07; Whereas, the combined increases since the 2003 Liberal campaign represent $2,307 or approximately one third of the government's $6,000 promise; And Whereas, significant investment is needed now to meet the immediate needs of residents; Now Therefore, Be It Resolved that the Council of the County of Simcoe urge this government to increase the funding per diem to residents of Long Term Care Homes in the fiscal year 2007-2008 by $3,693 per resident, thereby fulfilling its election promise made in 2003." 3. And Further That the Minister of Health and Long-Term Care and the County of Simcoe be advised of Council's decision. Carried. Page 10 Council Meeting Minutes- April 25, 2007 15. IN-CAMERA: Motion No. C070425-22 Moved by Crawford, Seconded by Agnew Be it resolved that we do now go In-Camera at 8:10 p.m. to discuss Legal and Personnel Matters. Carried. Motion No. C070425-23 Moved by Coutanche, Seconded by Allison Be it resolved that we do now Rise and Report from In-Camera at 8:57 p.m. Carried. Motion No. C070425-24 Moved by Allison, Seconded by Hough Be it resolved that we do now go In-Camera at 9:13 p.m. to discuss a Personnel Matter. Carried. Motion No. C070425-25 Moved by Allison, Seconded by Hough Be it resolved that we do now Rise and Report from In-Camera at 9:19 p.m. Carried. Page 11 Council Meeting Minutes- April 25, 2007 a) Mayor H.S. Hughes, re: Legal Matter. Mark Aitken provided Confidential Item No. CO 07-024 dated April 24, 2007 to the Clerk. Motion No. C070425-26 Moved by Agnew, Seconded by Evans Be it resolved that the confidential correspondence dated February 14, 2007 presented by Mark Aiken, Chief Administrative Officer and Rob McCullough, Manager of Environmental Services, County of Simcoe re: Legal Matter (Hardwood Hills) be received. Carried. b) Jennifer Zieleniewski, re: Personnel Matter. Motion No. C070425-27 Moved by Allison, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire) be received. Carried. 16. BY-LAWS: a) By-Law No. 2007-041 A By-Law to Adopt the Estimates of all Amounts Required During the Year and for Levying the Tax Rates for the Year 2007. Motion No. C070425-28 Moved by Agnew, Seconded by Crawford Be it resolved that a By-Law to Adopt the Estimates of all Amounts Required During the Year and for Levying the Tax Rates for the Year 2007 be introduced and read a first and second time and numbered By-law No. 2007-041. Carried. That By-law No. 2007-041 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes- April 25, 2007 b) By-Law No. 2007-042 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Patricia Ripley and Donald Rowntree described as lands as follows: Part Lots A & B, Plan 461, Being all of PIN #58531- 0419 (Lt), Roll #4346-030-010-11600-0000, Township of Oro-Medonte, County of Simcoe. Motion No. C070425-29 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte and Patricia Ripley and Donald Rowntree described as lands as follows: Part Lots A & B, Plan 461, Being all of PIN #58531-0419 (Lt), Roll #4346-030-010-11600- 0000, Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-law No. 2007-042. Carried. That By-law No. 2007-042 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-Law No. 2007-043 A By-law to Amend By-law No. 2005-043, Being a By- Law to Provide for the Imposition of Fees or Charges. Motion No. C070425-30 Moved by Crawford, Seconded by Agnew Be it resolved that a By-law to Amend By-law No. 2005-043, Being a By-Law to Provide for the Imposition of Fees or Charges be introduced and read a first and second time and numbered By-law No. 2007-043. Carried. That By-law No. 2007-043 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 13 Council Meeting Minutes-April 25, 2007 d) By-Law No. 2007-044 Being a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Helena Critchley to Allow for Temporary Residency in a Trailer. Motion No. C070425-31 Moved by Allison, Seconded by Coutanche Be it resolved that a By-Law to Authorize the Execution of an Agreement Between the Township of Oro-Medonte and Helena Critchley to Allow for Temporary Residency in a Trailer be introduced and read a first and second time and numbered By-law No. 2007-044. Carried. That By-law No. 2007-044 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. e) By-Law No. 2007-045 A By-Law to Enter into an Agreement with The Ontario Society for the Prevention of Cruelty to Animals (Ontario Humane Society), A Society Incorporated Under The Ontario SPCA Act to Provide such Services as Pound Keeper and Animal Control Officer and to Repeal By-Law No. 2005-036. Motion No. C070425-32 Moved by Evans, Seconded by Agnew Be it resolved that a By-Law to Enter into an Agreement with The Ontario Society for the Prevention of Cruelty to Animals (Ontario Humane Society), A Society Incorporated Under The Ontario SPCA Act to Provide such Services as Pound Keeper and Animal Control Officer and to Repeal By-Law No. 2005-036 be introduced and read a first and second time and numbered By-law No. 2007- 045. Carried. That By-law No. 2007-045 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 74 Council Meeting Minutes- April 25, 2007 f) By-Law No. 2007-046 A By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2004-064. Motion No. C070425-33 Moved by Coutanche, Seconded by Allison Be it resolved that a By-law to Authorize the Execution of a Contract between The Township of Oro-Medonte and The Orillia Public Library Board For a Term of One Year And to Repeal By-law No. 2004-064 be introduced and read a first and second time and numbered By-law No. 2007-046. Carried. That By-law No. 2007-046 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. g) By-Law No. 2007-047 A By-law to Provide an Exemption from Taxation to The Royal Canadian Legion Branch 619. Motion No. C070425-34 Moved by Agnew, Seconded by Crawford Be it resolved that a By-law to Provide an Exemption from Taxation to The Royal Canadian Legion Branch 619 be introduced and read a first and second time and numbered By-law No. 2007-047. Carried. That By-law No. 2007-047 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 15 Council Meeting Minutes- April 25, 2007 h) By-Law No. 2007-048 Being a By-law to Remove the Holding Symbol Applying to Lands Located at 69 Healey Beach Road - Part Lots A & B, Plan 461, Being all of PIN #58531-0419 (Lt), Roll #4346-030-010-11600-0000 (Ripley/Rowntree). Motion No. C070425-35 Moved by Allison, Seconded by Coutanche Be it resolved that a By-law to Remove the Holding Symbol Applying to Lands Located at 69 Healey Beach Road -Part Lots A & B, Plan 461, Being all of PIN #58531-0419 (Lt), Roll #4346-030-010-11600-0000 (Ripley/Rowntree) be introduced and read a first and second time and numbered By-law No. 2007- 048. Carried. That By-law No. 2007-048 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. CONFIRMATION BY-LAW NO. 2007-40. Motion No. C070425-36 Moved by Crawford, Seconded by Agnew Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, April 25, 2007 be introduced and read a first and second time and numbered By-law No. 2007-040. Carried. That By-law No. 2007-040 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. OUESTIONS AND ANNOUNCEMENTS Page 16 Council Meeting Minutes- April 25, 2007 19. ADJOURNMENT Motion No. C070425-37 Moved by Coutanche, Seconded by Allison Be it resolved that we do now adjourn at 9:49 p.m. Carried. a ----°'' H.S. H ghes Cler J. Dough resin Page 17 Council Meeting Minutes- April 25, 2007