05 02 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, May 2, 2007 @ 9:07 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present: Paul Gravelle, Treasurer/Acting CAO; Doug Irwin, Clerk; Jerry Ball,
Public Works Superintendent; Shawn Binns, Manager of Recreation
and Community Services; Keith Mathieson, Director of Engineering
and Environmental Services; Bruce Hoppe, Director of Building and
Planning Services
Also Present: Robert Young
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070502-1
Moved by Allison, Seconded by Coutanche
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
d) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence
dated April 26, 2007 re: Letter of Appreciation, District #16 Spring Convention.
e) Mayor H.S. Hughes, re: Royal Victoria Hospital.
6. FINANCE AND ADMINISTRATION:
a) Mayor H.S. Hughes, re: Harbounvood/Shelswell and Arbourwood Parkland.
b) Councillor Coutanche, re: Draft Terms of Reference, Oro-Medonte Environmental
Advisory Committee
c) Mayor H.S. Hughes, re: Places to Grow.
d) Mayor H.S. Hughes, re: OSUM Conference.
11. RECREATION AND COMMUNITY SERVICES:
b) Shawn Binns, Manager of Recreation and Community Services, correspondence
dated May 1, 2007 re: Sponsorship of Oro-Medonte Community Choirs.
12. IN-CAMERA:
a) Paul Gravelle, Acting CAO, re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW070502-2
Moved by Crawford, Seconded by Agnew
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, May 2, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Agnew declared a conflict of interest on Item 12a), Paul Gravelle, Acting
CAO, re: Legal Matter as his property is in the vicinity. Councillor Agnew left the
room and did not participate in any discussion or vote on this item.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Association of Municipalities of Ontario, correspondence dated April 20, 2007 re:
Membership Support for Revised Discussion Paper on Strengthening Extended
Producer Responsibility for Ontario's Blue Box.
Motion No. CW070502-3
Moved by Allison, Seconded by Coutanche
It is recommended that
1. The correspondence dated April 20, 2007 from the Association of Municipalities
of Ontario, re: Membership Support for Revised Discussion Paper on
Strengthening Extended Producer Responsibility for Ontario's Blue Box be
received;
2. That the Township of Oro-Medonte support the AMO's Revised Discussion Paper
on Strengthening Extended Producer Responsibility for Ontario's Blue Box;
3. And Further That the Township of Oro-Medonte encourage the County of Simcoe
to support the AMO/ARMC Revised Discussion paper accordingly.
Carried.
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Committee of the Whole Meeting -May 2, 2007
b) Association of Municipalities of Ontario, correspondence dated April 25, 2007 re:
Proposed Changes to the Waste Diversion Act.
Motion No. CW070502-4 (Amendment)
Moved by Agnew, Seconded by Hough
It is recommended that the motion with respect to the correspondence from AMO re:
Proposed Changes to the Waste Diversion Act be amended to include, "that the Township
respond in support of the Proposed Changes to Waste Diversion Act and that the County be
advised accordingly".
Carried.
Motion No. CW070502-5
Moved by Agnew, Seconded by Evans
It is recommended that the correspondence dated April 25, 2007 from the Association of
Municipalities of Ontario, re: Proposed Changes to the Waste Diversion Act be received; and
further that the County of Simcoe be requested to comment on the Township's behalf, and
that the Township respond in support of the Proposed Changes to Waste Diversion Act and
that the County be advised accordingly.
Carried As Amended.
c) Ontario Building Officials Association, Proclamation Request, May 6-12, 2007,
"International Building Safety Week".
Motion No. CW070502-6
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence from the Ontario Building Officials Association
re: Proclamation Request, be received; that May 6-72, 2007 be proclaimed as "International
Building Safety Week"; that the Township acknowledge the professionalism of the Building
Officials and their dedication to Public Safety; and further that the proclamation be posted on
the Township's website forthwith.
Carried.
d) Janis Hamilton, Secretary, Oro-Medonte Horticultural Society, correspondence dated
April 26, 2007 re: Letter of Appreciation, District #16 Spring Convention.
Motion No. CW070502-7
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated April 26, 2007 from Janis Hamilton,
Secretary, Oro-Medonte Horticultural Society, re: Letter of Appreciation, District #16 Spring
Convention be received.
Carried.
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Committee of the Whole Meeting -May 2, 2007
e) Mayor H.S. Hughes, re: Royal Victoria Hospital.
Mayor H.S. Hughes distributed correspondence dated May 1, 2007 to members of
Council.
Motion No. CW070502-8
Moved by Hough, Seconded by Allison
It is recommended that the verbal information presented by Mayor H.S. Hughes and
the correspondence dated May 1, 2007 from Royal Victoria Hospital re: Simcoe-
Muskoka Cancer Patients be received.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Mayor H.S. Hughes, re: Harbourwood/Shelswell and Arbourwood Parkland.
Motion No. CW070502-9
Moved by Agnew, Seconded by Evans
It is recommended that
Whereas it has been the Township of Oro-Medonte practice to develop
neighbourhood parks on a 50/50 cost share basis with the community;
And Whereas Council deems it desirable to proceed with the development of the
Harbourwood/Shelswell and Arbourwood Parkland in an expedient manner;
It is recommended that staff proceed with the development of the
Harbourwood/Shelswell and Arbourwood Parkland;
That the expenditures for the HarbourwoodlShelswell and Arbourwood Parkland not
exceed the funds allotted in the 2007 budget to be borne by the municipality for the
said projects;
That staff liaise with the residents to solicit input with respect to the location of the
playground equipment and encourage volunteer efforts for the development of the
parklands;
And further that the residents of Harbourwood/Shelswell and Arbourwood be advised
that funding for any additional parkland improvements shall be derived from
community based fundraising.
Carried.
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Committee of the Whole Meeting -May 2, 2007
b) Councillor Coutanche, re: Draft Terms of Reference, Oro-Medonte Environmental
Advisory Committee
Correspondence dated May 1, 2007 was distributed to members of Council and staff.
Motion No. CW070502-10
Moved by Allison, Seconded by Agnew
It is recommended that the draft correspondence dated May 1, 2007 presented by
Councillor Coutanche re: Oro-Medonte Environmental Advisory Committee, Terms of
Reference be received;
Carried.
c) Mayor H.S. Hughes, re: Places to Grow.
Correspondence dated April 24, 2007 was distributed to members of Council.
Motion No. CW070502-11
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated April 24, 2007 from David Caplan,
Minister of Public Infrastructure Renewal re: Places to Grow Summit, The Carlu,
Toronto, May 17, 2007 be received; and further that Mayor H.S. Hughes be
authorized to attend.
Carried.
d} Mayor H.S. Hughes, re: OSUM Conference.
Correspondence re: Delegate Registration Form, OSUM Conference and Trade
Show, May 2-4, 2007 was distributed to members of Council.
Motion No. CW070502-12
Moved by Crawford, Seconded by Agnew
It is recommended that the information presented by Mayor H.S. Hughes re: OSUM
2007 Conference, May 2-4, 2007, Midland be received; and further that Mayor H.S.
Hughes be authorized to attend.
Carried.
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Committee of the Whole Meeting -May 2, 2007
7. PUBLIC WORKS:
a) Report No. PW 2007-03, Jerry Ball, Public Works Superintendent, re: Tender
Results for PW2007-08-Snow Plowing and Sanding (Three Year Contract) and
One (1) 2007 Tandem Plow Truck C/W Harness, Two-Way Reversible Plow,
Wing and Sand/Salt Body.
Motion No. CW070502-13
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. PW 2007-03, Jerry Ball, Public Works Superintendent, re: Tender
Results for PW2007-08-Snow Plowing and Sanding (Three Year Contract) and
One (1) 2007 Tandem Plow Truck C/W Harness, Two-Way Reversible Plow,
Wing and Sand/Salt Body. be received and adopted.
2. That the tender from Donald and Kevin Woodrow be accepted at the tendered
amount of $57,240.00 (2007/2008), $58,300.00 (2008/2009) and $59,360.00
(2009/2010) for the Sugarbush area and $57,240.00 {200712008), $58,300.00
(2008/2009) and $59,360.00 (2009/2010) for the Horseshoe Valley area.
3. That the Public Works Superintendent be authorized to proceed with the
purchase of a 2007 Tandem Plow Truck c/w Harness, Two-Way Reversible Plow,
Wing and Sand/Salt Body from Currie Truck Centre at a total cost of $167,855.88
(taxes included).
4. That the expenditure for the Tandem Plow Truck be financed from the equipment
reserves.
5. And Further That the respective contractors and dealerships be notified
accordingly.
Carried.
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Committee of the Whole Meeting -May 2, 2007
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2007-19, Keith Mathieson, Director of Engineering and
Environmental Services re: Vic Emberson -Request to Connect to Robincrest
Municipal Water System - 72 County Road #19.
Motion No. CW070502-14
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. EES 2007-19, Keith Mathieson, Director of Engineering and
Environmental Services re: Vic Emberson -Request to Connect to Robincrest
Municipal Water System - 72 County Road #19 be received and adopted.
2. That Mr. Emberson of #72 County Road #19 not be allowed to connect to the
existing 1" diameter watermain that presently ends at #90 County Road #19 until
the Township is supplied with an Engineer's report for review and consideration.
3. And Further That Mr. Emberson be notified of Council's decision.
Carried.
9. BtlILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2007-18, Bruce Hoppe, Director of Building and Planning
Services re: Zoning By-law Amendment Lisa Truax & Ted Pickard, East t/z Lot 16,
Concession 8, 128 Moonstone Road, (Medonte), Township of Oro-Medonte.
Motion No. CW070502-15
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. BP 2007-18, Bruce Hoppe, Director of Building and Planning Services
re: Zoning By-law Amendment Lisa Truax & Ted Pickard, East Yz Lot 16,
Concession 8, 128 Moonstone Road, (Medonte), Township of Oro-Medonte be
received and adopted.
2. That Zoning By-law Amendment Application 2007-ZBA-01 for Lisa Truax & Ted
Pickard, that would rezone the (ands described as East t/z Lot 16, Concession 8,
(Medonte) on Schedule A24 of Zoning By-law 97-95 (as amended) from
Agricultural/Rural (A/RU) Zone to Residential One Exception (R1') Zone be
approved.
3. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
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Committee of the Whole Meeting -May 2, 2007
10.EMERGENCY SERVICES:
None.
11. RECREATIQN AND COMMUNITY SERVICES:
a) Shawn Binns, Manager of Recreation and Community Services, re: Application
for GrantlSubsidy, re: Hawkestone United Church.
Motion No. CW070502-16
Moved by Evans, Seconded by Crawford
It is recommended that
1. The correspondence from Shawn Binns, Manager of Recreation and Community
Services re: Application for Grant/Subsidy, Request to Waive Rental Fees -
Hawkestone United Church be received.
2. And Further That the Hawkestone United Church be requested to submit the
applicable fee of $52.00 for the use of the Bayview Memorial Park Large
Pavillion.
Defeated.
b) Shawn Binns, Manager of Recreation and Community Services, correspondence
dated May 1, 2007 re: Sponsorship of Oro-Medonte Community Choirs.
Motion No. CW070502-17
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated May 1, 2007 from Shawn Binns,
Manager of Recreation and Community Services, re: Sponsorship of Oro-Medonte
Community Choirs be received; and further that a grant request from the Oro-
Medonte Community Choir in the amount of $500.00 be approved.
Carried.
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Committee of the Whole Meeting -May 2, 2007
12.IN-CAMERA:
Motion No. CW070502-18
Moved by Agnew, Seconded by Evans
It is recommended that we do now go In-Camera at 10:36 a.m. to discuss a Legal
Matter.
Carried.
Motion No. CW070502-19
Moved by Coutanche, Seconded by Allison
It is recommended that we do now Rise and Report from In-Camera at 10:44 a.m.
Carried.
a) Paul Gravelle, Acting CAO, re: Legal Matter.
Councillor Agnew declared a conflict of interest on Item 12a), Paul Gravelle, Acting
CAO, re: Legal Matter as his property is in the vicinity. Councillor Agnew left the
room and did not participate in any discussion or vote on this item.
Motion No. CW070502-20
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated April 27, 2007
presented by Paul Gravelle, Acting CAO, re: Legal Matter (1415 Scarlett Line,
Harvey) be received.
Carried.
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Committee of the Whole Meeting -May 2, 2007
13.ADJOURNMENT:
Motion No. CW070502-21
Moved by Evans, Seconded by Crawford
It is recommended that we do now adjourn at 10:45 a.m.
Carried.
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Committee of the Whole Meeting -May 2, 2007