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05 09 2007 Council AgendaTOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, MAY 9, 2007 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER/CONTEMPLATION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of April 25, 2007. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) 7:00 p.m. Proposed Amendment to the Zoning By-Law, 2006-ZBA-15, Part of Lots 66, 67 and 100 of Plan 309 (Medonte), Township of Oro-Medonte, 9850 Highway 12 (M. Bridge). 9. DEPUTATIONS: a) 7:10 p.m. Frieda Baldwin, President, Huronia Trails and Greenways, re: Vehicle Recycling Program. 10. CONSENT AGENDA CORRESPONDENCE: a) Orillia Public Library Board, minutes of March 28, 2007 meeting. Staff Recommendation: Receipt. b) Midland Public Library Board, minutes of March 8, 2007 meeting. Staff Recommendation: Receipt. c) Lake Simcoe Regional Airport Commission, minutes of March 15, 2007 meeting. Staff Recommendation: Receipt. d) Lake Simcoe Region Conservation Authority, minutes of March 23, 2007 meeting. Staff Recommendation: Receipt. e) Mark Cousins, Ontario Family Fishing Weekend Steering Committee, correspondence dated April 27, 2007 re: 2007 Ontario Family Fishing Weekend. Staff Recommendation: Receipt and Post on Township's Website. f) Garfield Dunlop, MPP, Simcoe North, correspondence dated April 12, 2007 re: Sustainable Funding for Conservation Authorities and the Ontario Clean Water Act. Staff Recommendation: Receipt. g) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated May 2, 2007 re: Township Request for NVCA to Review Operating and Capital Budget Structure. Staff Recommendation: Receipt. h) Alice Huynh, on behalf of Falun Dafa Association of Canada, correspondence dated April 24, 2007 re: Proclamation Request, May 13, 2007, "Falun Dafa Day". Staff Recommendation: Receipt, Proclaim, Post on Township's Website. i) Bob Burk, First Vice President, Coldwater & District Agricultural Society, correspondence dated April 15, 2007 re: 2007 Grant Request. Staff Recommendation: Receipt. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Mayor H.S. Hughes, re: County of Simcoe Growth Management Steering Committee Representation. 13. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on May 2, 2007. b) Planning Advisory Committee minutes, meeting held on April 30, 2007. c) Recreation Technical Support Group minutes, meeting held on February 20, 2007. 14. COMMUNICATIONS: a) John Swartz, Chair, Orillia Public Library Board, correspondence dated May 1, 2007 re: Orillia Public Library Board Meeting Schedule. 15. IN-CAMERA: None. 16. BY-LAWS: a) By-Law No. 2007-049 A By-law to authorize certain capital works of The Corporation of the Township of Oro-Medonte (The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures. b) By-Law No. 2007-051 A By-law to amend the zoning provisions which apply to lands within Concession 8, Part of Lot 16 (Medonte), Township of Oro-Medonte, 128 Moonstone Road, (Truax 2007-ZBA-01). 17. CONFIRMATION BY-LAW NO. 2007-50. 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT t` ~ ~ r ;% ADDENDUM COUNCIL MEETING Wednesday, May 9, 2007 10. CONSENT AGENDA CORRESPONDENCE: j) Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley Conservation Authority, correspondence dated May 2, 2007 re: Township of Oro-Medonte Request for NVCA 2006 and Proposed 2007 Project List. Staff Recommendation: Receipt. 16. BY-LAWS: c) By-Law No. 2007-052 A By-law to Amend By-law No. 2006-052, Being a By-law to Appoint Building Inspectors/By-law Enforcement Officers. >1 NOTICE OF PUBLIC MEETING ` s FOR PROPOSED AMENDMENT TO THE ZONING BY-LAW OF THE TOWNSHIP OF ORO-MEDONTE 2006-ZBA-15 (M. Bridge) TAKE NOTICE that the Council of the Corporation of the Township of Oro-Medonte will hold a Public Meeting on Wednesday, MAY 9, 2007 at 7:00 p.m. in the Municipal Council Chambers. The purpose of the public meeting is to obtain public comments on a proposed amendment to the Zoning By-law, under Section 34 of the Planning Act, R.S.O. 1990 c. P. 13. THE PURPOSE of the proposed Zoning By-law Amendment is to rezone the lands described as 9850 Highway 12 (Warnunster), being Part of Lots 66, 67, and 100 of Plan 309 (former Township of Medonte). This rezoning application proposes to rezone the subject lands from Rl to Local Commercial (LC) Zone to permit the operation of a "chip truck" refreshment stand. A KEY MAP illustrating the location of the subject lands is provided below. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposed Amendment. If a person or public body that files an appeal of a decision of the Township of Oro-Medonte in respect of the proposed Amendment does not make oral submission at the public meeting or make written submissions to the Township before the proposed Amendment is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. If you wish to be notified of the decision of the Township of Oro-Medonte in respect to the proposed Zoning By-law Amendment, you must make a written request to the address below. WRITTEN SUBMISSIONS should be directed to: Township of Oro-Medonte 148 Line 7 South P.O. Box 100, Oro, Ontario LOL 2X0 Attn: J. Douglas Irwin, Clerk ADDITIONAL INFORMATION relating to the proposed Zoning By-law Amendment is available for inspection between 8:30 a.m. and 4:30 p.m. at the Township of Oro-Medonte Administration Building. For further information, contact the Planning Department at 705- 487-217 L DATED at the Township ofOro-Medonte this 19th day of Apri12007. lce _ Bruce Hoppe, P, RPP Director of Building & Planning Servtces 2006-ZBA-15 ~ ,~ (M. Bridge) Neap TrR11S GrOW Vehicle Recycling 1. Complete the form below, if Tax Receipt required. 2. Phone (705)728-4110 or 800-461-1718 or mail form. (Phone request is preferred.) 3. Identify yourself as an HTG vehicle donor. 4. Arrangements will be made to pick up the vehicle. Ownership On the back of the PERMIT-VEHICLE portion of your Provincial Vehicle Registration (Ownership) complete the APPLICATION FOR TRANSFER section to "Nuronia Trails and Greenways". Enter the odometer reading, sign and date the torm. The ownership can be given to the tow truck operator on pick-up. Donor Information Name Address City Postal Code Vehicle Location Same as above _ or complete below Name Address City Vehicle Information Vehicle Type (Check one) Automobile _ RV _ Snowmobile _ Motorcycle _ Other Make Year Model VIN# Colour Odometer km or miles Are you the registered owner? Yes _ No _ If no, who is Is vehicle free and clear of encumbrances? Yes _ No _ How would you classify the vehicle? _ Scrap or parts only _ Can be towed _ No battery _ Tires are inflated Accessible to tow truck - In running condition Nuronia Trails and Greenways is the regional co-ordinating body for the development of the Trans Canada Trail in Simcoe County. Some of our current projects include trail building, Trail Patrol, Adopt-A-Trail, fundraising for trail building, creating a regional trails strategy, and promoting Simcoe County trails at events around the county. We also support trail management groups in an advisory capacity on issues such as negotiating with landowners, working with municipalities, risk management and fundraising. Nuronia Trails and Greenways 15 Cloverhill Crescent Cookstown, ON LOL 1L0 inforal si mcoecou ntvtra i Is.net www.si mcoecountvtrails.net Charitable Number 869134759RR0001 For the latest trail news, events and projects check our website at www. simcoecou ntytrai Is. net Help Trails Grow Vehicle Recycling c/o Triple M Auto Parts 452 Tiffin Street BARRIE ON L4M 4S4 HTO NURBNIA TRAILS AND 6REENWAYS //A/LS BOW YENICLE RECYCLING PR06RiAlY1 • RECYCLE YOUR OLD VEHICLE • RECEIVE A TAX RECEIPT • RETURN MONEY TO TRAILS IN YOUR COMMUNITY • CLEAN UP YOUR ENVIRONMENT •+TO NURONIATRAIISAND6REENWAYS Heip i'raiis Grow uenicie i:ecyciing Give your vehicle a new life by donating it to Huronia Trails and Greenways' vehicle recycling program 'Help Trails Grow" and invest in a trail initiative in your community. • You benefit by receiving a charitable tax receipt for $50 You benefit by having your old vehicle towed away for free • Your community benefits from a cash contribution to your local trail initiative • You help clean up your environment Partnering with auto recyclers, Huronia Trails and Greenways provides an opportunity for everyone to win. The vehicle owner receives a $50 tax receipt from Huronia Trails and Greenways, the auto recycler has access to a donated vehicle, and the community receives much-needed funds. The automotive recycling industry plays a necessary and crucial role in the effective and ecological disposal of inoperative motor vehicles. Automotive recyclers deal in the recycling of trucks, buses, motorcycles, snowmobiles, RV's, and farm equipment. This includes the dismantling of vehicles for parts resale and material recycling. The automobile ranks at the top of recyclability. LITTLE KNOWN FACTS ABOUT OLD VEHICLES • By weight, 75% of an average car's content is recycled or reused. • Parts can be refurbished and sold for up to 50% less than new parts • Reusing and recycling old vehicles saves energy • Recycling reduces the risk of contaminating the environment • Reusing & recycling old vehicles creates jobs Huronia Trails and Greenways is a registered not-for-profit charitable corporation which has accepted the role of co-ordinating the completion of the Trans Canada Trail through Simcoe County. Of the 220 km of Trans Canada Trail to be built in Simcoe County, 109 km is already open for use. Other shared use trails, such as Lake Country Oro-Medonte Railtrail or Barrie's Waterfront Trail will also benefit from Huronia Trails and Greenways' Help Trails Grow program. There is much more to be done and this program will assist Huronia Trails and Greenways and your local Trail program in sharing the revenue from these donations. Huronia Trails and Greenways in co-operation with local Automotive Recyclers & Your Local Municipality HURONIA TRAILS AND GREENWAYS HURONIA TRAILS AND GREENWAYS HELP TRAILS GROW VEHICLE RECYCLING HELP TRAILS GROW VEHICLE RECYCLING HURONIA TRAILS AND GREENWAYS HURONIA TRAILS AND GREENWAYS Mission Statement To promote and enable the development of a sustainable network of trails and greenways in Simcoe County. We value The safe and ? responsible use of trails in Simcoe County The inclusiveness of ? all user types wherever possible The involvement of ? all stakeholders in achieving our mission HTG Board Representation Municipal: User Groups: walking, ?? Midland, Springwater, horseback riding, Oro-Medonte bicycling, ATVing, motorcycling, Trail Groups: Essa, ? snowmobiling, naturalists Innisfil, Orillia Trails for Life, North Simcoe Other: ? Railtrail Simcoe Muskoka District Health Unit, Barrie Environ- mental Action, SCRA History History Rails to Trails to Greenways Study Founded out of the in ? 1992 (study conducted under County of Simcoe). HTG accepted recommendations from the consultant report to ? promote rail to trail conversions in Simcoe County From 43 km of “rough” railtrail in 1990, we now have approx. ? 168 km of well developed shared use trails in Simcoe County, incl. 136 km of Trans Canada Trail - open for use - and 17 loop trails HTG currently has one home based contractor i.e. project ? manager and one part time contractor (funded by CIAF and Trillium grant) HTG evolved from promoting rails to trails conversions to ? promoting the development of an integrated and connected network of trails in Simcoe County, and the promotion of trails as a health and tourism benefit. HTG has resource for trail development initiatives and on acted as a trail use issues . Current programs Trails Experience program: ? Created as a result of 2002 Trails Conference ? with Trillium Foundation funds to promote trails and access points Mapping of major trails ? Trail crossing signs on municipal roads ? Promote physical activity on trails: ? Communities in Action funding ? Try it events, loop trails, trail summit ? Current programs (cont’d) Help Trails Grow ? Vehicle Recycling program Simcoe County ? Forest Recreational Use Policy Trails for All ? Ontarians’ initiative Help Trails Grow Vehicle recycling: Avoid car dumping ? along trails, in backyards and in our environment Raise funds for local ? trail initiatives are main HTG benefits Additional benefits of “Help Trails Grow” Dispose of vehicles in ? an environmentally sound manner Tax incentive for vehicle ? owners Enforce environmental ? by-laws Availability to car parts/ ? scrap metal for recycler “Help Trails Grow “ “Help Trails Grow “ Vehicle Recycling Program Vehicle Recycling Program Vehicle owner donates car to HTG (by calling ? 800 number) Car recycler tows away the vehicle for free ? Car recycler recycles car parts and donates $50 ? cash to HTG HTG issues a tax receipt to vehicle donor for $50 ? HTG splits $50 with local trail initiative in ? municipality where vehicle is picked up. Vehicles include: Cars ? Trucks ? Farm equipment ? Motorcycles ? Snowmobiles ? RV’s ? But not …. boats ? “The automobile ranks at the top of recyclability…” The automotive recycling industry plays ? a necessary and crucial role in the effective and ecological disposal of inoperative motor vehicles. This includes the dismantling of ? vehicles for parts resale and material recycling. Little known facts about old vehicles By weight, 75% of an ? average car’s content is recycled or reused. Parts can be refurbished ? and sold for up to 50% less than new parts. Reusing and recycling ? old vehicles saves energy. Recycling reduces the ? risk of contaminating the environment. Reusing & recycling old ? vehicles creates jobs. Vehicle recycling vs. scrap yard Scrap yard Vehicle recycler Vehicle recycling vs. scrap yard Scrap yard Vehicle recycler How to donate an old vehicle How to donate an old vehicle 1.Phone (705) 728-4110 or 800-461-1718 to Triple M Auto Parts. 2. Identify yourself as an HTG vehicle donor. 3. Arrangements will be made to pick up the vehicle. How do we promote the program? Word of mouth ? Brochures ? Municipal by-law enforcement ? Advertise on websites, mayor’s newsletters ? PSA’s and press releases ? Events ? Bus ad on Barrie Transit buses ? Who else is involved? The Simcoe County District Health Unit ? supports the initiative, as it encourages trail development, which in turn will encourage active living. Triple M Auto Parts from Barrie is our “friendly ? recycler”. County of Simcoe advertising at landfill sites ? and on their environmental services website HTG seeks municipal support HTG seeks municipal support Official endorsement that municipality supports the program ? ensures share of proceeds to come back to municipality where vehicle is picked up. Municipality can promote the program by: ? Communication in municipal newsletter, website ? Brochures with mail out ? Through by-law enforcement officers, etc. ? Municipalities of Barrie, Collingwood, Innisfil, Tiny, ? Penetanguishene, Essa, as well as the County of Simcoe are participating. Also, beyond Simcoe County, the municipalities of Orangeville, Waldemar and Grand Valley. We ask that the your municipality will also pass a motion to ? actively promote this program. C }f~} p^ 4 U °....t. 's. q ORILLIA PUBLIC LIBRARY BOARD MINUTES OF MARCH 28 2001 MEETING A regular meeting of the Library Board was held in the Children's Services Department of the Library commencing at 7:02 p.m. PRESENT -BOARD - J. Swartz, Chair; J. Rolland, Vice-Chair; F. Coyle; D. Evans; J. Fecht; R. Hawkins; P. Hislop; A. Murphy; M. Seymour STAFF - M. Saddy, Chief Executive Officer S. Campbell, Director of Children's Services L. Gibbon, Director of Information Services D. Rowe, Director of Technical Services T. Chatten, Recorder _ GUEST- B. Jewitt, Consultant _ -- ABSENT - J. Crawford; G. Guthrie DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF -None CONSENT AGENDA M. Seymour asked for background information on the Paws to Read program and clarification of reference statistics, both of which were explained. MOTION #2007:02 Moved by J. Rolland, seconded by R. Hawkins that the consent agenda of the March 28, 2007 meeting be adopted. CARRIED J. Rolland will act as timekeeper for the agenda. DISCUSSION AGENDA BUSINESS ARISING FROM THE MINUTES F. Coyle asked for clarification of membership statistics for Severn Township based on the Report of the CEO for December 2006 included with the last report. NEW LIBRARY Culture Meetine on the Downtown - A meeting was held March 20, 2007 to discuss the downtown as a cultural heritage district. Approximately 100 people were in attendance including representatives from the library who discussed the heritage structure of the library building, as the original library was a Carnegie building. ~4, A`~ News on the Programrnina Study Proposals -Consultant Brian Jewitt provided an update on the selection process for a firm to complete the Program and Facility Study. He reported that 30 firms had requested information on the project, with 5 selected from the submissions. The firm dmA Planning & Management Services-was unanimously selected to complete the task: The Board supports the report to go to Council with the recommendation to hire dmA to complete the study by August 31, 2007. MOTION #2007: 03A Moved by A. Murphy, seconded by F. Coyle that the Orillia Public Library Board has reviewed the proposal recommended by the staff project team and recommends that dmA Planning & Management Services be retained by Council to do the Operational and Facility Program for the new Orillia Public Library. MOTION #2007: 03B Moved by D. Evans, seconded by R. Hawkins to strike the words "has reviewed" from the Motion and replace those two words with "accepts ". CARRIED MOTION #2007.•03C Moved by A. Murphy, seconded by F. Coyle that the Orillia Public Library Board accepts the proposal recommended by the staff project team and recommends that dmA Planning & Management Services be retained by Couneil to do the Operational and Facility Program for the new Orillia Public Library. CARRIED REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Committee Appointments -Board members were asked to select which committees they would like to sit on. Announcements will be made at next Board meeting. NEW BUSINESS Information Orillia - A request has come from City Council that the Library make a report on an implementation strategy to assume the services of Information Orillia. There have been financial concerns raised regarding how this could be done, and property concerns regarding where this would fit into the physical structure of the present building, as well as how well this would fit the Library's mandate. MOTION #2007:04 Moved by D. Evans, seconded by P. Hislop that the Orillia Public Library Board prepare a report in consultation with the Ciry Manager's Office, and in consultation with Information Orillia, with an implementation strategy to assume the information and referral service provided currently by Information Orillia, in order to reinforce the Library's role as the focal point for information in Orillia. CARRIED An Ad Hoc Committee comprised of D. Evans, A. Murphy and R. Hawkins was established to discuss all of the factors involved with this request. 'l ~ ;;, Module 2 from the Library Board Orientation Kit - R. Hawkins led the Board through a review of this section. Module 3 will be reviewed at the next meeting. R. Hawkins offered to forward an information package to CEO M. Saddy to make assignments for Module 3. Board Evaluation -Evaluation forms were distributed with the board package to be completed for the next meeting. Adjournment at 8:28 p.m. moved by F. Coyle. Y BOARD CHAIR CHIEF EXECUTIVE OFFICER REPORT OF THE DIRECTOR OF CHILDREN'S AND AUDIO VISUAL SERVICES By Suzanne Campbell March 2007 Programs Goal 2,1 Develop and maintain programs associated with identifiedgroups The winter story time sessions finished the first week of March and registration began for the next series of programs the third week of March. The Saturday morning Drop-In_ Family Storytime began the month slowly but finished with very good attendance. Two special programs were offered on the two Saturdays of March Break. The first Saturday we welcomed n full house of children and parents for a magic show by the Amazing Frank Clark. The second Saturday had smaller crowd for an interactive rhyme and singing program with Russ. The majority of the March Break programs were designed for school age children with the theme G is for Gross. All the programs were full and had waiting lists (40 or more children). The theme had n strong appeal for boys and the attendance nt the program reflected this appeal with boys making up over half the children attending each program. Children and staff had fun learning about gross animals, bugs, body functions, and other body parts. One of the most sought after program was a presentation by the Indian River Reptile Zoo who brought n baby crocodile, a tortoise and a very Inrge bon constrictor. #7 The Library will investigate, develop and maintain partnerships in the community. The Mariposa Chess Club, a program offered in partnership with the Simcoe County Chess Club had two meetings this month. Paws for Reading, offered in partnership with Therapy Dogs of Canada, continues to be popular and well attended with demand outstripping the availability of dogs. r ~~ ~~ ',~.' `~F Reference #5 The Library will develop methods of measurement to evaluate the effectiveness of library services and programs Reference Questions Yeor to Dnte March 2007 419 March 2006 487 2007 1398 2006. 1434 The monthly statistics show a fourteen per cent decrease. The year to date statistics shows a moderate decrease of three per cent. Outreach and Publicity Goal 2.5 Provide a welcoming environment far our users Material displnys included Easter books, Great non-fiction, Silver Birch, Red Maple and St. Patrick's Day. 6rou~Visits and School Visits Goa12,7 Establish a mutually-beneficial presence in the school system. Kelly Smith visited Mount Sloven, Nnrriet Todd and Norte Dnme and played Book Bingo with the children to help the teams prepare for Battle of the Books. A colony of Benvers visited the librnry on March 26th and enjoyed nn introduction to the library and a story time featuring wolves. ~~~ REPORT FOR THE MONTH OF MARCH 2007 BY DIRECTOR OF INFORMATION SERVICES LYNNE GIBBON GOAL 2: Create and maintain lifelong relationships with users: Library materials were delivered to 16 shut-ins in March. Volunteers provided the library with 214 hours of service. GOAL 3: Optimize and customize library services to our user groups: Jayne repeated the Lifescapes presentation delivered at OLA to the board, council and volunteers; 28 people attended. Lynn Lockhart and I had a training session in the form of a video conference from Knowledge Ontario, so that the library could begin uploading and tagging our local history photos to the Knowledge Ontario database. As of the end of March 59 images had been tagged and uploaded. Jayne introduced the Lifescapes program to 45 people at the Ladies Auxiliary at St. Andrews Presbyterian Church. Gail Ward created a brochure listing Information Resources. for Business which will be handed out to local businesses to promote this area of our collection and databases. Michelle created displays on gardening, St. Patrick's Day, International Women's Day, Nutrition Month, Canada Reads and spring. GOAL 4: Advocate for increased public awareness of the value and range of library services: Jayne held 2 Lifescapes meetings this month with a total attendance of 29 people and a Lifescapes Alumni meeting for 7. Heather Kirk's talk about Mazo de la Roche was attended by 32 people. 7 people attended the adult book club this month to discuss the Kite Runner. GOAL S:Develop methods of measurement to evaluate the effectiveness of library services and programs: Use of the public computers was up a bit to 2097. Use of the databases increased to 3407 searches. Web page visits increased to 1512 and 55 individuals visited the William Sword Frost scrapbook. ^.~` GOAL 6: Investigate, develop and maintain partnerships in the community: The City's request for a report from the library on taking on the information services provided by Information Orillia was discussed at their board meeting on March 6`~. Concerns of the staff for the future of their positions was discussed and funding for the next few months was projected. I attended the TOMRMS Records Management meeting at the City to set goals and approved the draft Records Retention update for 2007. GOAL 7: Attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics: Lynn Lockhart began a six week course on Building a Dynamic Web Presence with Web 2.0 Tools to learn new methods of keeping our homepage up-to-date. GOAL 9:Be an agent for the development of the community I attended the Community Cultural Forum where 140 members of the community at lazge, businesses and property owners agreed unanimously to support the designation of the downtown as a heritage district. ~. ~;~ TECHNICAL SERVICES REPORT MARCH 2007 Circulation Goal 3: Library will optimize and customize library services to our user groups In March Gail Matthews of Technical Processing produced a seemingly routine report on the circulation of videotapes and DVDs from one of the blocks of materials we receive in our rotating multilingual pool. These pools are purchased and maintained by the Southern Ontario Library Service (SOLS), and subscribing libraries exchange blocks of materials on a rotating basis with other libraries and regular scheduled intervals. Here is the report: SOMP - DVD/VIDEO MULTILINGUAL POOL MARCH 2007 Language Block # #of items #of items #of times in block circulated circulated Chinese 174-V 19 0 0 Polish 565-V 19 13 13 German 262-V 20 14 27 * Spanish 654-V 20 1 1 ** Polish 563-V 20 9 13 Chinese 175-V 20 0 0 Dutch 206-V 21 1 1 Chinese 180-V 19 2 5 German 254-V 22 0 0 Dutch 204-V 21 3 3 Polish 551-V 20 0 0 Chinese 185-V 21 14 33 * Totals 242 57 96 * All items in the block were DVD's ** Only item that circulated was a DVD What I found interesting was that it seems to now be predominantly DVDs that circulate to our users, and videocassettes much more infrequently borrowed. This trend in borrowing is consistent with the gradual disappearance of VCRs and videocassettes themselves, and to a lesser extent audiocassettes and players. Some might argue as well that physical media like CDs and DVDs have almost had their day, and collections in libraries will be replaced by download stations for audiobooks, music, and films. 1~~.~ Goal # 5 The Library will develop methods of measurement to evaluate the effectiveness of library services and programs. According to several of the indicators tracked by Technical Services, it appeazs traditional libray use is falling off. Circulation of materials is 5000 items less than at this time last yeaz; the number of visitors has fallen from a high average of almost 650 per day in 2003 to about 525 per day so far in 2007; however, the number of new users is about the same as the first quarter in 2006. Technical Processing Gail Matthews returned to work part-time from her medical leave on March 19. We received valuable assistance from Lee Kelly and Kelly Smith to keep up with the orders and cataloguing paperbacks and pool materials. I spent time receiving the new materials and cataloguing magazines, so we managed to pull through. Thanks again to Lee and Kelly for their help. David Rowe Director of Technical Services REPORT OF CHIEF EXECUTIVE OFFICER FOR MARCH 2007 CIRCULATION OF MATERIALS Jan-Mar Jan-Mar PRINT 2006 2007 Books 48130 45797 Periodicals 2648 2484 Maps, Gov't.Publications, Pamphlets, Pictures 39 12 Interlibrary Loan -Borrowed 414 440 Interlibrary Loan -Loaned 680 629 NON-PRINT CD-ROMs 75 43 Equipment 35 13 Framed Art Reproductions 42 4 Microfilms ILLoan -Borrowed 13 32 Microfilms ILLoan -Loaned N/A N/A Multi-Media 28 14 Other Materials 12 8 Other Materials ILLoan -Borrowed 5 3 Other Materials ILLoan -Loaned 3 16 Sound Recordings 4644 4015 Talking Books ILLoan -Borrowed 28 13 (and Books-on-Tape) -Loaned 16 28 Videos and DVDs 9795 8334 Videos and DVDs ILLoan -Borrowed 30 13 v~~P.,~ ar,rl nVns ILLoan -Loaned 42 42 SERVICES REFERENCE TRANSACTIONS Adult 5254 4776 Children 1522 1472 Directional/Telephone Queries 862 572 E-Mail/MaillFax Requests 61 53 Extended Computer Help 508 471 Other Libraries 1268 1126 Readers' Advisory 259 388 INTERNET/COMPUTER USE Adult/Children 5334 5099 Online Product Logins 3624 9617 Frost Scrapbook 222 133 Web Page Visits 3541 4350 :~ t =', - ? '~ TOTAL LIBRARY USE 89134 89997 SERVICES -CONTINUED Jan-Mar Jan-Mar 2006 2007 PROGRAMS -ADULT SERVICES In-Library -Group Visits 0 1 *Attendance *0 *8 -Programs 13 17 *Attendance *210 *299 Out of Library -Talks to Groups 1 1 *Attendance *50 *45 -Other 0 0 *Attendance *0 *0 PROGRAMS -CHILDREN'S SERVICES In-Library -Group Visits 1 2 *Attendance *55 *35 - Story Hours 28 37 *Attendance *546 *800 -Other 21 20 *Attendance *973 *835 Out of Library -Talks to Groups 3 0 *Attendance *30 *0 -Programs 5 10 *Attendance *111 *218 NUMBER OF NEW BORROWERS REGISTERED 2006 2007 Adult -City of Orillia 265 267 - Township of Oro-Medonte 62 62 -Township of Severn 63 40 -Non-Resident -Annual 0 1 -Six Month 2 0 -Occasional 3 9 -Non-Resident Taxpayer 5 3 - Ex-Officio (Councillors, etc.) 0 0 -Library Staff & Volunteers 1 5 -Visitors (for Internet use) 0 0 Children -City of Orillia 84 84 -Township of Oro-Medonte 16 12 -Township of Severn 22 20 Institutional 0 1 Other (ep. Reciprocal/Learning Centre/Nursing. Homes) 5 3 r~ E. ~ 9 4 ~ I { i a~^t `jl' MIDLAND PUBLIC LIBRARY BOARD MEETING ,. ~ Page 1 of 7 DATE: March 8, 2007 LOCATION: Midland Public Library Boardroom PRESENT: G.A. Walker, A. Campbell, B. Desroches, C. Moore, 7. LeFebvre REGRETS: B. Jeffery, J. Swick `~, ~'~ -° GUEST: Paula Steven SPECIAL GUEST: John Knibb, Architect STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO ~n,I I ISSUE I ACTION 1. Call to order-Welcome new Board member G.A. Walker called the meeting to order at 7:00 p.m. and welcomed John LeFebvre, the newly appointed member to the Boazd, and Paula Steven, a guest, observing at this meeting. 2. Approval of the agenda Moved by: A. Campbell Seconded by: B. Desroches That the Agenda be approved as circulated. 3. Special Guest -John Knibb presenting Library Plans and Elevations John Knibb was introduced to the new people in attendance. He suggested that he would slow the presentation down so that those new to what had been happening could be brought up to speed. He proceeded by explaining, with a series of slides, the evolution of what had been envisioned to date. A video tour of the proposed expansion followed. After the presentation J. Knibb answered questions. r. LeFebvre asked about the possibility of ar. escalator to the second floor where, it is proposed, the adult collections would be housed. J. Knibb explained that there was not enough space if we are to meet the recommendations for space needed for wllections that were outlined in the "Needs Assessment Study" carried out in 2005. A supplementary question was asked about the plan to use the existing elevator and its capacity. J. Knibb responded that the stated capacity is 12 persons, but even if only 6 people travelled round trip at 5 minutes per trip, this would allow for 72 people per hour which would be sufficient for our current traffic. CARRIED ~` `"~ ~..% - ~ MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: March 8, 200'7 LOCATION: Midland Public Library Boardroom Page 2 of 7 ITEM IS5UE A(:'11U1V 3. Library Plans and Elevations -continued C. Moore asked about outside access to the auditorium and whether it can be locked off from the rest of the Library. The outside entrance to the auditorium would only be left open during the times events were happening there. Other security related questions were asked about stairwells and exits on the periphery of the expansion. B. Molesworth stated that security and alarms will have to be installed and that the elevator can be keyed in such a way to lock people off from certain floors. The question of how the larger facility would be staffed was raised. B. Molesworth responded that the only immediate change in staffing was the request for afull-time IT position which is currently going through the budget process at Council. Although the "Needs Assessment Study' stated that by 2020 the staff complemern should be doubled, the hope is that, by consolidating services on two floors instead of the existing three, we will be able to handle the expanded size. The question of possibly using volunteers in some way was raised. B. Molesworth said that in his previous position they had used volunteers, but his experience was that they couldn't always be relied upon to show up and that you cannot use them to perform tasks that staff are currently being paid to do. There was a question about how the Library would function during the construction and how long the project would take. J. Knibb suggested that the project could move forward in such a way that we would not have to move to temporary quarters. The project could take anywhere from 18 months to 2 years. B. Molesworth suggested that the Library would likely have to close for a period of possibly a month and that he didn't feel it would be worth the expense of moving to another location. He went on to say that this kind of detail would be worked out closer to the time and that we are still very eazly in the process. The next important step is selling the project to Council. J. Knibb reviewed a preliminary budget with a built in escalation and contingency line to allow for any delays in proceeding with the project. Moved by: A. Campbell Seconded by: C. Moore That the Board approves the design as presented for the proposed addition and renovation of the Library. CARRIED ~, ' ``~' MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: March 8, 2007 LOCATION: Midland Public Library Boardroom Page 3 of 7 ITEM _ ISSUE ACL1ViV 4. Approval of the minutes of the previous meeting Moved by: C. Moore Seconded by: B. Desroches That the mir?utes of the Board meeting held on January il, 2007 be approved. 5. Business arising from ti:? minutes 5.1 Benefits B. Molesworth has spoken to the Human Resources consultant about how to move forward. She has suggested he carry out a survey of other municipalities to determine what they offer in the way of benefits for part-time staff. B. Molesworth has already done some of this and will continue to expand his survey and work toward a polished presentation to the Labour Relations Committee of Council, however, he went on to say, that there aze going to be significant changes at the Town Office with the just announced July 1, 2007 retirement of CAO Fred Flood; therefore, this presentation will likely have to be put off for awhile. 5.2 Board Members -Tiny B. Molesworth informed the Board that Paula Steven, present this evening as an invited guest, is the recommended representative from the Township of Tiny to the Midland Public Library Board. However, the appointment still has to be approved by Midland Town Council. B. Molesworth reminded those present that there is still a vacancy on the Board and asked them to give some thaught to anyone they might know that would be interested in applying. 5.3 Budget - 2"a Draft B. Molesworth reported that he has been meeting with Town Treasurer Sue Gignac in trying to achieve Council's target of a 4.5% increase. At 1~` Draft our increase was at I 1%. This has now been reduced to 5.7%. budget meeting is being held this evening which is why our Council representative, Bob Jeffery is absent from this meeting. CARRIED j MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: March 8, 2007 LOCATION: Midland Public Library Boardroom Page 4 of 7 TZ'EM ~ ISSUE Ac: tluiv 5. Business arising from the minutes -continued 5.4 Committees -Strategic, Policy & Personnel Due to the refuement of the Head of the Reference Department and the proposed expansion of the Library, B. Molesworth had raised the idea, at the last Board meeting, of creating a Personnel Committee of the Board. Since then he has had discussions with all ttte Staff which he feels has obviated the need for such a Committee. He went on to suggest that since the Strategic Planning aa:d Policy Committees aze not active that for the time being these Currsnittees will be removed as regulaz agenda items. B. Molesworth outlined the ~rbposed re-organization and redeployment of personnel that had been arrived at as a result of his consultations with all the Library Staff. We want to enhance Reference services and move away from the oversight of Internet computers and involve more Staff, including himself, in Reference work. A. Campbell commented that it was difftcttlt to see what the reorganization entail,Gd without seeing it in writing. 5.5 Board/Staff and Chamber of Commerce occasions B. Molesworth has been attending meetings hosted by the Chamber of Commerce called "Business after 5" which aze an opportunity for the business community to work together. B. Molesworth would like to host a meeting here where he would present the plan for the expansion and garner support from this group. The proposed date is Thursday, May 24th. He would also like to serve beer and wine with some appetizers. B. Molesworth asked the Board to commit some funds toward hosting this reception. Moved by: B. Desroches Seconded by: J. LeFebvre That the Board approves an expenditure of approximately $200.00 for a business reception. CARRIED A discussion about aStaff/Board get together ensued C. Moore, once again, offered her house. Although no firm date was arrived at, it was agreed that it be held when the weather was better. i ~+' ~4i {y~.~ } } 5 2.R MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: March 8, 2007 LOCATION: Midland Public Library Boardroom Page 5 of 7 I1'ETg ISSUE ACTIUN 5. Business arising from the minutes -continued 5.6 Reading Series Working with a publicist from Random House, B. Molesworth has received an expression of interest from four authors, Stephen Heighton, Alissa York, Wayne Grady and Jose Latour. The series will run from Thursday, July 12`h to Sunday, July I Sa', the same weekend as the Book Sale. The grant application to the Canada Council has already been sent into meet the deadline of March 1, 2007_ B. Molesworth will approach the same sponsors that we had last year and try to find more to help cover costs. It was agreed that we will serve wine again. As the series is shorter this year the expense for special occasion permits will be reduced. 6. Approval of the accounts As the February Board meeting was cancelled due to bad weather, A. Campbell reviewed the accounts for January and February 2007. He explained that the January account total was much higher than normal due to two large capital expenditures, one for the microfilm reader/printer, the other the payment to the architectural firm of Roth Knibb. Both of these items were attributed to the 2006 budget. Moved by: A. Campbell Seconded by: B. Desroches That the accounts for the months of January & February 2007 totalling $54,316.20 and $11,979.48, respectively, be approved. CARRIED 7. Reports of Board Committees 7.1 Finance Committee - A. Campbell, Chairman A. Campbell distributed a Financial Statement for the 2 months ending February 28, 2007. This statement only shows actuals because the 2007 budget has not been passed, as yet. 7.2 Strategic Planning Committee This Committee has not met, therefore, there was no report. g MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: March 8, 2007 ITEM 7. LOCATION: Midland Public Library Boazdroom ISSUE Reports of Board Committees -continued 7.3 Fundraising Committee B. Molesworth called a fundraiser that had been recommended to him, who told him she was very busy and would call him back, that was six weeks ago. >n the meantime, he also spoke with John Lister, another local fundraiser, about a campaign. john said that a lot of work has to be done before you start and he suggested that we hire a professional fundraiser rather than rely on people that don't have the experience. Mr. Lister is currently very busy himself and did not offer his services. B. Molesworth noted that the Town is concerned about taking on more debt and expects us to do some fundraising. B. Molesworth asked for the Board's direction regarding another direct mail campaign. In his discussions with P. Ferris it was determined that the mailing list shouldn't be a major problem. The Board felt there wouldn't be any harm in sending another appeal out, so B. Molesworth will move forward. 7.4 Policy Committee This Committee has not met, therefore, there was no report. 7.5 Building Committee B. Molesworth informed the Board that the Ontario Government had provided funding for five cultural projects from their infrastructure fund. These five were ready to build and were in areas suffering economic slowdowns. They were picked by the Ministry without application or competition. A representative of the Ministry of Culture says that more projects may be assisted and to keep the Ministry informed as to the status of ours. 7.6 Report from the Friends of the Midland Public Library Page 6 of 7 ACTION The Friends have not met, therefore, there was no report_ There will be a meeting next week. `_, rte; °~~ ~3 ~°- MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: Mazch 8, 2007 ITEM 8. vew Business LOCATION: Midland Public Library Boardroom LSSUE 8.1 M. Locke's Retirement Party Page 7 of 7 nc; nur A reception will beheld on Saturday, May 26a' from 2:00 to 4:00 p.m. B. Molesworth asked the Boazd for a commitment of some funds for the event. He will check on costs and report at the April Board meeting. 9. Information 9.1 Chief Librarian's Report C. Moore asked if the VHS tapes that have been removed from the collection will be sold at the BookSale. The answer is yes. 10. Adjournment Moved by: B. Desroches That the meeting be adjourned at 8:40 p.m. Chairman of the Board ~ake5imcoe RegionalY~~ir~?:~rt MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY MARCH 15, 2007 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: J. Crawford W . Lardy L. Leach J. Lehman M. Prowse P. Spears ) ~-~, a_ gt~•r Staff: W. McArthur, City of Barrie M. Drumm, APM i Regrets: T. Allison i t ~ ` ~ ~~ s F. Smith f ~ - ~~-a 3 CALL TO ORDER 1 The meeting came to order at 7:05 p.m. and was chaired by L. leach. i ~~ 1.0 DECLARATIONIS) OF PECUNIARY INTEREST(S) OR CONFLICTS OF INTEREST(S) L. Leach opened the floor for declarations of pecuniary interest(s) or potential conflict(s) of interest(s). None were declared. 2.0 MINUTES OF THE FEBRUARY 15 2007 COMMISSION MEETING MOTION: Moved by P. Spears, seconded by J. Crawford 2007-AC-13 "THAT, the public and confidential minutes of the February 15, 2007 Commission meeting be approved:' Carried. 3.0 BUSINESS ARISING FROM THE MINUTES W. Lardy noted that in consideration of the recent changes to the Ontario Municipal Act, that staff confirms procedures and policies for in-camera sessions. M. Drumm noted that the City of Barrie Clerks Department was reviewing such policies and would assist the airport in this regard as applicable. 4.0 PROPERTIES AND COMMERCIAL DEVELOPMENT ij L. Leach noted that the Executive of the Commission and staff re-presented the confidential Building a Business Case for Development to the Township of Oro-Medonte Council Committee, as requested, for information purposes only. General discussion. ii) P. Spears requested of staff to re-confirm the requirement for fire suppression as well as review the front-end costs associated with the project. W. McArthur noted that the Township of Oro-Medonte identified the requirement(s) for fire suppression and subsequently issued a mandate for a solution prior to the allowance of any further ~,~ construction activities at the airport. It was noted that staff proceeded with the engineering of a Tong-term solution for a water supply and distribution system as directed by and pursuant to Commission motion 2006-AC-36. P. Spears noted that City of Orillia staffs were under the assumption that any expenditure associated with any fire suppression requirements at the airport formed part of the confidential Building a Business Case for Development. It was reiterated that the requirement for fire suppression exists outside of the business case and is a mandate of the Ontario Building Code as interoperated by the Township of Oro-Medonte staffs -not the Lake Simcoe Regional Airport Commission. General discussion. iii} W. McArthur presented the construction update as of March 6, 2007. 5.0 FINANCIAL The final 2007 Lake Simcoe Regional Airport Budget was circulated to the members. M. Drumm noted that the financial statements for the months of January and February 2007 were not yet available and would be presented at the earliest opportunity. 6.0 The airport manager's report was received as information. W. Gardy suggested that in an effort to avoid duplicating reports and provide staff with the opportunity to make better use of resources, the airport manager's report is received on a quarterly basis rather than a monthly basis. J. Lehman concurred suggesting that any pertinent, interim issues be raised as applicable. General direction. ii) All additional correspondence as presented was reviewed. iii) Pursuant to the initiative of the pre-election Commission to update the airport's Website and re-brand the airport with a new Togo, M. Drumm presented the Commission with the newly designed logo. General discussion. MOTION: Moved by J. Crawford, seconded by P. Spears 2007-AC-14 °`THAT, the Lake Simcoe Regional Airport endorse and approve the new branding of the airport and logo, as presented:' Carried. M. Drumm noted that Website had an anticipated completion and launch date of April 1, 2007. iv) The airport's 2007 and Onward list of Priorities was reviewed and updated. General discussion. 7.0 MEETING(S) The next Commission meeting is to be held on Thursday April 19, 2007 at 7:00 p.m. 8.0 ADJOURNMENT MOTION: Moved by J. Lehman, seconded by M. Prowse. 2007-AC-15 "THAT, the lake Simcoe Regional Airport Commission meeting adjourn at 8:20 p.m." Carried. M. Secretary, LSRA Commission Distribution: Commission Members Finance Department, City of Barrie I. Brown, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor & Council, Go City Clerk, City of Orillia ,--~ . --: l.. ~ h President, LSRA Commission Clerk's Office, Township of Oro-Medonte B. Stanton, M. P. P. Brown, M.P. J. Tascona, M.P.P. G. Dunlop, M.P.P. ~{~ -~ LAKE SIMCOE REGION CONSERVATION AUTHORITY .-- MEETING NO. BOD-03-07 Friday, March 23, 2007 - 9:00 a.m 120 Bayview Parkway Newmarket, ON MINUTES Present: V. Hackson, Chair Councillor B. Drew, Vice-Chair Councillor S. Agnew Mr. E. Bull Councillor L. Dollin Councillor B. Drew Councillor K. Ferdinands Regional Councillor J. Grant Regional Councillor H. Herrema Councillor B. Huson Councillor E. MacEachem Councillor J. McCallum Councillor J. O'Donnell Councillor J. Rupke Regional Councillor J. Taylor Mayor J. Young Staff: D. Gayle Wood, C.A.O./Secretary-Treasurer B.Kemp, Director, Conservation Lands M. Valcic, Director, Corporate Services M. Walters, Director, Watershed Management K. Neale, Manager, Corporate Communications K. Christensen, Coordinator, Human Resources D. Goodyear, Manager, Source Protection Planning T. Hogenbirk, Manager, Engineering & Technical Svcs. K. Kennedy, land Securement Officer G. Casey, Coordinator, Board/CAO, Projects & Services Others: G. Lynch, Cole Engineering M. Bassingthwaite, Cole Engineering C. Brutto, Brutto Consulting P. Beck, Jacques Whitford T. Smith, Ministry of Natural Resources Regrets: K. West, Ministry of the Environment Mayor R. Grossi A. Neary, Ministry of the Environment Councillor A. Nuttall K. McKenzie, Lake Simcoe Conservation Foundation G.R. Richardson, Honourary Member Mayor R. Stevens DECLARATION OF PECUNIARY INTEREST There was no declaration of pecuniary interest or general nature thereof. APPROVAL OF AGENDA Moved by: J. Rupke Seconded by: J. Young BOD-29-07 RESOLVED THAT the content of the Agenda be approved as amended to include the tabled items and moving the Administrative Committee minutes to "Other Business". CARRIED ~b .~ Y ® Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-03-07 March 23, 2007- Minutes Page 2 of 10 III ADOPTION OF MINUTES {a) Board of Directors Moved by: J. Grant Seconded by: B. Drew BOD-30-07 RESOLVED THAT the minutes of Board of Directors Meeting No. BOD-02-07 be adopted and approved as printed and circulated. CARRIED IV ANNOUNCEMENTS (a) Federal Funding Chair Hackson referenced the $12M of funding over two years to assist with the restoration of Lake Simcoe. This was part of the Federal Budget which was released on March 19"', 2007. Details around this funding is not yet known however as information becomes available Chair Hackson indicated it will be passed on to the Board Members. (b) Lake Simcoe Conservation Foundation The Board Members were reminded of the Foundation's Annual General Meeting scheduled for March 28th, 2007 as well as the Annual Conservation Dinnerwhich will be held at Le Parc on April 20`h, 2007. (c) Manager Planning The Board of Directors had the opportunity to meet the Authority's new Manager, Planning, Mr. Charles Burgess. V HEARINGS (a) Mr. & Mrs. Stefano Polsinelli Part Lot 16, Concession 2 Town of Aurora The Board dealt with Staff Report No. 12-07-BOD regarding the above noted property. The Director, Watershed Management advised the Board that staff are supportive of the application to relocate the watercourse in accordance with the conditions as outlined in the Staff Report. -~ Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-03-07 March 23, 2007- Minutes Paae 3 of 10 Mr. Claudio Brutto, Brutto Consulting, presented on behalf of the applicants and advised that they are in agreement with the Staff Report and concur with the five conditions as presented. Mr. Brutto further advised that they have been working closely with Authority staff to complete the comprehensive analysis. The Authority's Board suggested that the information pertaining to the planned trail system which will go through the Hydro-Corridor be placed on title for those properties backing on to that area. Mr. Brutto responded that the Town of Aurora have made a similar request. Moved by: B. Drew Seconded by: L Dollin BOD-31-07 RESOLVED THAT Staff Report No. 12-07-BOD regarding a request by Mr. Stefano and Ms. Rose Polsinelli to relocate a watercourse at Part Lot 16, Concession 2, in the Town of Aurora, be received; and FURTHER THAT the Authority's Board support the following conditions otapproval forthe proposed relocation in accordance with the LSRCA's Watershed Development Policies: 1. Thatthe relocated watercourse be designed using natural channel design principles with an appropriate natural vegetative buffer; 2. That the proponent ensure that, at a minimum, the new channel be equal in length to the existing watercourse; 3. That the regulation mapping be updated for the area associated with the new channel and that the new watercourse must contain the regional storm flows and demonstrate that it will not have any adverse downstream or upstream impacts; 4. That the proponent prepare a compensation package for the Department of Fisheries and Oceans Canada and obtain the appropriate authorization; and 5. That the proponent meet with Authority staff to develop a monitoring plan for the site and provide annual reports back to the Authority for a period of two years. CARRIED Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-03-07 ~d% March 23, 2007- Minutes Page 4 of 10 VI DELEGATIONS _r~., ~, ~ (a) Lake Simcoe Environmental Manaoement Strateov The CAO presented an overview of the Lake Simcoe Environmental Management Strategy (LSEMS) and advised that staff are recommending the Board support the request from the provincial partners to extend the current Memorandum of Understanding to March 31, 2008. Mr. Keith West, Director, Central Region Office, Ministry of the Environment, presented to the Board, on behalf of the LSEMS provincial partners, a request to extend the current MOU to March 31, 2008. The purpose for this extension is to permit sufficient time to complete the LSEMS Phase III Report; review the recommendations from the LSEMS Working Group related to governance, which are due on June 30`", 2007; as well as the completion of the Basin Wide Plan for Lake Simcoe. Mr. West advised that MOE is providing funding for a faciliator to assist the LSEMS Working Group with meeting their mandate in terms of making recommendations on governance and further advised that the provincial partners are collectively looking at providing $90,000 to the Conservation Authority to cover the administrative costs associated with LSEMS. Mr. West thanked the Board for the opportunity to present and assured the Board that the Provincial Deputy Ministers and Directors are very committed to getting the referenced work completed within the one year extension. Moved by: J. Young Seconded by: E. MacEachern BOD-32-07 RESOLVED THAT Staff Report No. 13-07-BOD on the Lake Simcoe Environmental Management Strategy (LSEMS be received; and THAT the Board of Directors support an extension to the Current Memorandum of Understanding (MOU) to March 31, 2008; and FURTHER THAT the Chair and CAO review the draft Memorandum of Understanding with the provincial partners and forward a final copy to the April meeting of the Authority's Board of Directors for signature. ~: } _. ,x ~_ ~ - a ~ ,, Lake Simcoe Region Conservation Authority 1~~~ Board of Directors' Meeting BOD-03-07 March 23, 2007- Minutes Page 5 of 10 V PRESENTATIONS (a) Media Coverage (Video) Ken Neale, Manager of Corporate Communications, presented video clips of media coverage pertaining to the Authority between January and March 2007. VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 5, 7, 8 and 10 were identified for discussion. IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: B. Drew Seconded by: J. Young BOD-33-07 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. CARRIED Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Reaulation 179106 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received for information. 2. Planning Monthly Tracking Report RESOLVED THAT Staff Report No. 14-07-BOD regarding the Planning monthly subdivision and planning/permit application tracking be received for information. 3. Correspondence RESOLVED THAT the correspondence listed in the March 23rd, 2007 Agenda as items 3 (a) to (j) be received for information. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-03-07 March 23, 2007- Minutes Page 6 of 10 4. Monthly Communications Update .'~-~ ,.. RESOLVEDTHATtheMonthlyCommunicationsUpdate, for the period January 1, 2007 to February 28, 2007 be received for information. 6. Municipal Health and Safety Association Audit RESOLVED THAT Staff Report No. 16-07-BOD regarding the Municipal Health and Safety Association Audit be received. 9. Lake Simcoe Water Qualit~lmprovement Program RESOLVED THAT Staff Report No. 19-07-BOD regarding the Lake Simcoe Water Quality Improvement Program - 2006 Progress Report be received for information. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Lake Simcoe Region Conservation Authority- High Priority Workplan 2007 The Board dealt with Staff Report No. 15-07-BOD regarding the Lake Simcoe Region Conservation Authority -High Priority Workplan, 2007. The Board requested a more condensed version of the "Meeting Highlights" and that the document contain only the high level items. Moved by: J. Rupke Seconded by: B. Drew BOD-34-07 RESOLVED THAT Staff Report No.15-07-BOD regarding the Lake Simcoe Region Conservation Authority's High Priority Workplan, 2007, be approved. CARRIED 7. Development Permit System Regulation The Board dealt with Staff Report No. 17-07-BOD which provides the Board of Directors with information regarding the Development Permit System Regulation (DPS) and any impacts the regulation may have on the LSRCA. Moved by: H. Herrema Seconded by: G. Campbell ~.-~ Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-03-O7 March 23, 2007- Minutes Page 7 of 10 BOD-35-07: RESOLVED THAT Staff Report Development Permit System received for information; and No. 17-07-BOD regarding the Regulation (O.Reg.608/06) be FURTHER THAT this Report be forwarded to watershed municipalities for their information. CARRIED 8. Proposed Revision to Watershed Development Policies The Board dealt with Staff Report No. 18-07-BOD regarding a recommendation to change Section 7.6 of Authority's Watershed Development Policy as it relates to non-habitable accessory structures in dyked areas of the Bradford and Holland Marsh Polders.. Councillor Rupke congratulated staff for this report and for addressing this issue advising that he has had several inquiries on this and this report and position of the Authority will address these questions. Staff confirmed that the policy in question addresses all dyked areas and not only those in the Bradford and Holland Marsh Polders. Moved by: J. Rupke Seconded by: J. McCallum BOD-36-07: RESOLVED THAT Staff Report 18-07-BOD be approved, and FURTHER THAT the Lake Simcoe Region Conservation Authority's (LSRCA) Watershed Development Policies be amended to allow for the construction of new non-habitable accessory structures within the dyked areas of the Bradford and Holland Marsh Polders, subject to Policies 7.1 (g) and (j) which state: (g) Cutting and filling will not generally be permitted in the following: • Environmentally Significant Areas • Wetlands • Areas of Natural and Scientific Interest • Significant Woodlands • Significant Valleylands • Sensitive Wildlife Habitats •Habitats of Endangered and Threatened Species • Steep slopes ~~~-` Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-03-07 March 23, 2007- Minutes Page 8 of 10 (j) Electrical systems in accessory structures shall be installed so that the main electrical panel is located above the regulatory flood elevation. All other electrical equipment not located above the regulatory flood elevation shall be floodproofed where possible. CARRIED 10. Source Water Protection Striking Committee The Board dealt with Staff Report No. 20-07-BOD regarding the role of the Striking Committee in the formation of the Source Water Protection Committee and to seek endorsement of LSRCA representation on the Committee. The Manager, Source Protection Planning provided an overview of the source protection planning initiative and the role of the Striking Committee. Moved by: J. Young Seconded by: E. MacEachern BOD-37-07: RESOLVED THAT Staff Report No. 20-07-BOD regarding the formation of a Source Water Protection Striking Committee be received for information; and FURTHER THAT the Chair of the Authority's Board of Directors and the Chief Administrative Officer be recommended to represent the LSRCA on this Committee. CARRIED The Manager, Source Protection Planning and his Team were congratulated on the leading edge work they have done to date. XI OTHER BUSINESS (a) Minutes -Administrative Committee Moved by: J. Young Seconded by: S. Agnew BOD-38-07: RESOLVED THAT the minutes of the Administrative Committee Meeting No. AC-03-07 held on March 16, 2007, be approved as printed and circulated. CARRIED i Lake Simcoe Region Conservation Authority ...~#~ Board of Directors' Meeting BOD-03-07 `~ March 23, 2007- Minutes Page 9 of 10 ~~, {b) Strategic Planning Session The CAO advised that staff are requesting a Strategic Planning Session with the Board of Directors in order to develop the goals and objectives for the Authority during the next four years. Member will be polled for a convenient date to accommodate an evening meeting. (c) Year End Position The Director, Corporate Services, reported that 2006 was a challenging year for the Authority in relation to the budget and the Administration Building addition. Although it was originally anticipated that the 2006 year end position would be reporting an overrun, it appears that the unaudited year end position is balanced. The Director further reported that the Authority will be in a position to repay the building to York Region in full and that the reserves will be in a good position. Chair Hackson commended the CAO and the Management Team fortheir hard work which resulted in this good news. XII CLOSED SESSION The Authority's Board of Directors deals with three matters in closed session -land securement, legal matters and human resource matters. The Authority's Board of Directors will move to closed session to discuss confidential land and legal matters. Moved by: J. Grant Seconded by: E. Bull RESOLVED THAT the Authority's Board of Directors move to "Closed Session" to deal with confidential legal and land matters. Moved by: L. Dollin Seconded by: B. Huson RESOLVED THAT the Authority's Board of Directors rise from "Closed Session" to report their progress. (a) Status of Enforcement Files The Board dealt with Confidential Staff Report No. 21-07-BOD which provides an update on the Authority's status of Enforcement files. ~.~,- Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-03-07 March 23, 2007- Minutes Page 10 of 10 Moved by; J. Rupke Seconded by: S. Agnew BOD-39-07: RESOLVED THAT Confidential Staff ReportNo.21-07-BODwhich provides an update regarding the Authority's status of Enforcement files be received for information. CARRIED (b) Land securement -Current Initiatives The Board dealt with Confidential Staff Report No. 22-07-BOD which provides an update of the current land securement initiatives that are proceeding and requests approval to complete the next steps in the securement process. Moved by: G. Campbell Seconded by: J. McCallum BOD-40-07: RESOLVED THAT Confidential Staff Report No. 22-07-BOD regarding land securement initiatives be received and the recommendations within the report be approved. CARRIED Xll ADJOURNMENT Meeting adjourned at 12:00 p.m. on a motion by L. Dollin original signed by: original signed 6y: Councillor Virginia Hackson Chair D. Gayle Wood, CMM III Chief Administrative Officer ~~ ~.~ j-y ~~~}C1tc~Clt 1~~6 6~ utl2bxrt -0b44tt1tZNVn. H NmN 0~rn April 27, 2007 TO All Ontario Municipalities SUBJECT: 2007 Ontario Family Fishing Weekend ~~ ~' As you know, the Province of Ontario, in partnership with many nongovernment orga- nizations like the Ontario Federation of Anglers and Hunters, declares one summer weekend (Friday, July 6 through Sunday, July 8, 2007) alicence-free fishing weekend. This special weekend, now run in conjunction with National Fishing Week. July 1-8, 2007, includes fish festivals, clinics, or conservation and educational activities that may be held in your area. Would you please help us publicize the 2007 Ontario Family Fishing Weekend in any calendar of summer events you may participate in or publish. In addition, please consider "declaring" this date as Ontario Family Fishing Weekend. Please also remember that there will be an Ontario Family Ice Fishing Weekend Feb- ruary 23 and 24, 2008. There will be more details on this later in the year. For further information, please contact the following during business hours: Ontario Federation of Anglers and Hunters (705}748-63?a Ontario Ministry of Natural Resources (705)-755-1902 Thank you for your assistance. Yours in Conservation, ~ ;~ ~~~i l Mark Cousins Ontario Family Fishing Weekend Steering Committee c/o Ontario Federation of Anglers and Hunters P.O. Box 2800 Peterborough, Ontario K9J 8L~ Fax: (705)-7a8-9577 /mc April 12, 2007 Mayor Hughes Tovmship of Oro-Medonte 148 Line 7 S., Box 100 Oro ON LOL 2X0 Dear Mayor Hughes: 1 Constituency Offices: ~ 14 Coldwater Road West P.O. Bax 2320 Orillia, Ontario L3V 6S2 Tel. (705) 326-3246 1-800-304-7341 Fax (705) 326-9579 ~ 482 Elizabeth Street Midland, Ontario L4R 1Z8 Tel. (705) 526-8671 Fax (705) 526-8600 ~i ~., 4 :':~. ~-_ Thank you for forwarding me copies of your letters addressed to Premier Dalton McGuinty. The letters outline the nee for sustainable funding from the provincial government for Conservation Authorities and the role of Conservation Authorities with respect to the Ontario Clean Water Act. I appreciate you keeping me informed on the issues of concern to the members of your Council and the residents of Oro-Medonte. Please continue to keep me up-to-date in the future. Once again, thank you for writing. Sincer~l~, `a 3 , ~, Garfield Dun4op, MPP Simcoe North Gl7gg ~ MAILING ADDRESS: Garfield Dunlop, M.P.P • Room 445, Legislative Building • Toronto ON M7A 1A8 • Tel. (416) 325-3855• Fax (416) 325-9035 E-mail; garfield_dunlop@ontla.ola.org Website: www.garfielddunlopmpp.com 3!! ~~ Ontario LEGISLATIVE ASSEMBLY GARFIELD DUNLOP, M.P.P. Simcoe North March 9, 2007 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Room 281 Main Legislative Building Toronto, ON M7A 1A1 Dear Premier McGuinty: The Nottawasaga Valley Conservation Authority has solicited the Township's support in their petition to the Province of Ontario that the Provincial Municipal Fiscal and Service Delivery Review address the adequacy of funding from the Province of Ontario to Conservation Authorities. The Township of Oro-Medonte has passed a resolution in support of The Nottawasaga Valley Conservation Authority {attached) to collaborate wi#h Conservation Ontario, Association of Municipalities of Ontario and other necessary parties to petition the Province of Ontario to provide comprehensive funding for all provincially mandated programs. On behalf of Council of the Township, I would respectfully request that you give favourable consideration that Conservation Authority funding be included as part of the overall Provincial Municipal review, Yours H.S. Hughes Mayor /jt ce: Garfield Dunlop, MPP, Simcoe North Lake Simcoe Region Conservation Authority Nottawasaga Valley Conservation Authority Members of Council March 9, 2007 The Honourable Dalton McGuinty Premier of Ontario Queen's Park, Room 281 Main Legislative Building Toronto, ON M7A 1 Al Dear Premier McGuinty: The Township of Oro-Medonte is a member of the Nottawasaga Valley Conservation Authority (NVCA). The NVCA has solicited the Township's support of the Conservation's concerns with respect to the role of Conservation Authorities as laid down by the Clean Water Act and pending regulations, as proposed in a discussion paper, released by the Ministry of the Environment. The NVCA will be designated as an "Authority" but will have little, if anything, to do with the production of a source protection plan. They will also be required to enter into Agreements that the Province can amend and will be required to provide staff and technical assistance with no mention of f:.mding. The NVCA will not be included to sit on the Source Protection Committee even though they are the body with the most knowledge of the area's water issues. In addition, NVCA staff that have been involved in the preparation of any material will be working for another body {the Source Protection Committee). This will be difficult for the NVCA Board to have the benefit of providing completely objective opinions. The Township of Oro-Medonte, with NVCA, holds the development of plans to protect drinking water in the highest regard. Accordingly, the Township of Oro-Medonte has passed a resolution (attached) in support of the NVCA's concerns and respectfully reques# your favourable consideration to the Authority's opinion. Yours H.S. Hughes Mayor !jt cc: Hon. Laurel Broten, Minister of the Environment Garfield Dunlop MPP, Simcoe North Nottawasaga Valley Conservation Authority Members of Council 4 t ~~~ ~ § May 2, 2007 Mayor Hughes & Council Member The Township of Oro-Medonte Municipalities 148 Line 7 S., Box 100 Oro, Ontario A~~1i:,;~-~~~~~or,tz. LOL 2X0 Amer"°'~ Dear Mayor Hughes and Council: s,rrrt. u,v s;~1e nioanla,r„ Re' Township request for NVCA to review Operating and Capital Budget structure ESriulir}rcl-Wesf Gvr~iiimfrury C'=r~.,r4~~,v, I am writing regarding your municipal resolution to have the Nottawasaga ; r Valley Conservation Authority (NVCA) look at separating the proposed NVCA ,~,u„n&~ c~1 operating expenditures from the proposed capital expenditures. The resolution r`s" also requests that the NVCA utilize a capital project budgeting option inn==rr`, procedure similar to the Lake Simcoe Region Conservation Authority (LSRCA). Meiantbor, I appreciate your Council's request as the LSRCA and NVCA have historically na°°° utilized different definitions and budget processes fior operational and capital U~~mur budget development and municipal levy allocation. I would appreciate the time - to give this request very careful consideration as it has significant implications ~~s r<,<.o,asrt;, to the NVCA operations. The historic philosophy of the NVCA has been that ~""'"~~`~"°'~` NVCA Board approved projects, both operations and capital, that benefit the c.=ey~ ta,g+?lar,dx overall watershed are considered general benefiting and are billed out to the , member municipalities, based on their current value assessment r,~,r,,t1,r~s, apportionment. This is consistent with the Conservation Authorities Act. spr(nCw.uer ~v~Tsaa~<r This matter will be taken to the NVCA Board of Directors for review and direction. I will also consult with our Auditor and other Conservations Authorities, including the LSRCA on this request to ensure we continue to Watershed operate consistent with the Conservation Authorities Act and proper accounting Counties procedures. sfn,Cn rl4tterrrt cr~a Member of Crans~rur"rrg c?crr ~deatthv I~aPers NQTTAWASAGA VALLEY CC)hSkRVATiON A4rTHpR7TY -~ Centre for Conservation Conservation john r")ta Coaservuioo Administration Centre < Ti$in LanSCNation Area ~^ $795 8tb line ~~ Utnpia„ On LOM 7TQ QNTARIO Te7ep~ony,_ 705.414.1979 ~ Pax: P05.4242715 - Web: www.nvca.on.c~a ~~ Emaii: admin~neta.an.ca i t`~ ~- r'' NVCA Operating and Capital Budget Structure "F Page 2 of 2 The NVCA Financial Statements are audited annually to ensure compliance with appropriate financial procedures. The Auditor will be presenting the 2006 NVCA Audited Financial Statements, including Capital Assets, to the May 11th meeting of the Board of Directors. This would be an excellent opportunity for your NVCA municipal representative to ask questions of the Auditor. I will provide to you and Council the direction of the NVCA Board of Directors regarding this request. Thank you and your Council for your continued interest in ensuring the conservation of our watershed resources. Sincerely, ~C/ tu~ ~(,(.J Wayne R. Wilson, B.Sc. CAO/Secretary Treasurer Copies: Chair F. Nix, Members of the Board of Directors Gayle Wood, CAO, Lake Simcoe Region Conservation Authority t ~,., ~~ ~~ ~ - i ns ~ ~„e ~ s.. sox i c~~ ors. o~~,.« ~ a~ zxQ Pi,~nm ~:~osas~-z!7~ e~ tros?aa~-Dias w+rn~..oro-med on:e. ca April 18, 2007 Mr. Wayne Wilson CAdfSecreta ry-Treasurer Nottawasaga Valley Conservation Authority 8195 Concession Line 8 Utopia, dN LOM 1T0 Re: Township's Request to Nottawasaga Valley Conservation Authority Structure of Operating and Capital Budget Dear Mr. Wilson: At its meeting of April 11, 2007, the Council of the Township of dro-Medonte adopted the following motion with respect to the above-noted matter: "Be it resolved that Whereas the Township of Oro-Medonte is a member of the Nottawasaga Valley Conservation Authority; And Whereas the Nottawasaga Valley Conservation Authority levy requests from its member municipalities contain bosh proposed operating and capital expenditures each year; Now Therefore, be it resolved that the Township of Oro-Medonte respectfully requests that the Board of Directors of the Nottawasaga Valley Conservation Authority give favourable consideration to restructuring the Nottawasaga Valtey Conservation Authority levy requests from ifs member municipalities to provide proposed operating expenditures separately from proposed capital expenditures; And Thaf member municipalities be permitted to select the capital projects that they wish to participate in each year, similar fo the levy requests provided by Lake Simcoe Region Conservation Authority to its member municipalities; And That this resolution be forwarded to the Nottawasaga Valtey Conservation Authority member municipalities for endorsement and the Lake Simcoe Region Conservation Authority." ~~ ._~ -2- On behalf of Council, .I look forward to your consideration and reply on this matter. Yours sincerely, ," H.S. Hugh Mayor cc: Lake Simcoe Region Conservation Authority NVCA Member Municipalities Members of Council /jt Hughes, Har From: Alice Huynh Sent: Tuesday, April 24, 2007 2:40 AM To: Hughes, Harry Subject: Request of Proclamation Attachments: 2007 Proclamation t.doc; 2007 Proclamation Condemn 1.doc April 24, 2007 Dear Mayor and Council of the Township of Oro-Medonte, We are writing to respectfully request a proclamation or congratulatory letter to the Falun Dafa Association of Canada acknowledging "Falun Dafa Day, May 13th "Falun Dafa Week," or "Falun Dafa Month" as we honour the 15th anniversary of Falun Dafa's public introduction. On May 13th this year practitioners from across Canada will gather in Toronto to celebrate the occasion with public demonstrations of the Falun Dafa exercises, traditional Chinese dancing and musical performances, as well as parades and other festivities. Similar activities on a smaller scale will be held in other communities across Canada during the month of May. Falun Dafa is a traditional Chinese self-improvement system or cultivation practice. It guides practitioners to mental and physical well-being through exercise, meditation and the guiding principles of Truthfulness, Compassion and Forbearance. Over 100 million people in over 70 countries practice Falun Dafa. As you may know, Falun Dafa was made illegal in China after a government survey revealed the number of practitioners had outgrown the membership of the communist party. Although Falun Dafa is a meditation practice, its popularity was seen as a threat by the former Chinese leader, Jiang Zemin. Circumventing his own politburo and normal bureaucratic procedure, Jiang instituted a complete and brutal suppression of Falun Dafa in 1999. To date we have verified that 3020 practitioners have been tortured to death in police detention and hundreds of thousands are detained in prisons, labour camps and "re- education centres." Even more disturbing, an independent investigation conducted by Hon. David Kilgour and renowned human rights lawyer Mr. David Matas released in July 2006 revealed that the Chinese Communist Party (CCP) has conducted large scale organ harvesting activities from unwilling Falun Gong practitioners. The widespread of killing of Falun Gong practitioners for profit to provide organs for transplants is distubing. Recent updated investigations have provided further evidence that the Chinese communist regime is directly involved in this now well-known scandal. In their peaceful efforts to end this persecution Falun Gong practitioners within China and around the world continue to do everything possible to reveal these crimes to the international community. Our hope is that a critical mass of public awareness will leave no space for such atrocities to continue. It is for this reason we are sending you this proclamation request and hope that you may voice your support for human rights in China and the plight of Falun Gong practioners. Enclosed are sample proclamations for your reference, as well as more detailed information about Falun Dafa and the persecution in China. Your kind words and support mean a great deal. If you have any further questions please contact me and I will be happy to speak with you. Kind regards, Alice Huynh On behalf of Falun Dafa Association of Canada 70 Burnett Ave, Toronto, ON, M2N 1V3 Tel: 416-250-0138 ~~ , 4 i COLDWATER 8,~ DISTRICT AGRICULTURAL SOCIETY ~~~.fl~d>se.~ Box 339, Coldwater, Ontario LOK lE0 Oro-Medonte Box 100, 148 Line 7 South, Oro, Ontario. LOL 2X0 Attention: Mayor Harry Hughes & Council Members To -Your Worship & Council Members: I am writing to you on behalf of the Coldwater & District Agricultural Society. Due to the recent death of our Secretary -Mrs. Lorraine Orr, many of our secretarial functions have not been handled in a timely fashion. The Coldwater Fall Fair is one of the best area agriculture events with over 6,300 visitors and exhibitors. It is always held on the last full weekend of September. We have many exhibitors from the Township of Oro-Medonte and the surrounding area. We are asking if you would consider supporking our Fair with a Grant. The grants that we receive insure that our Agricultural Society is able to encourage interest, promote improvements in and advance the standards of Agriculture, Domestic Industry and Rural Life, now and in the future. We thank you in advance for your time to review our request and look fonroard to hearing from you. If you have any questions, please do not hesitate to call me at 835-6489. Sincerely, COLDWATER & DISTRICT AGRICULTURAL SOCIETY ~; Bob Burk First Vice President ?Z~ THE CORPORATION OF THE 148 Line 7 S.. Box 100 O --_` ~ ~ ~ ~ ~ Oro, Ontario LOL 2X0 \\~\/YJv/J Phone (705) 487-2171 / (~~// ~~/~J Fax (705) 487-OI33 -/~ F of///~~~%// www.oro-medonte.ca May 2, 2007 Coldwater & District Agricultural Society c/o Mr. Bob Burke, Acting President Box 339 Coldwater, ON LOK 1 EO Re: 2007 Budget -Grants & Donations Dear Mr. Burke: On April 18, 2007, the Council of the Township of Oro-Medonte ratified the grant and donation requests for the 2007 Budget. On behalf of the Council of The Township of Oro-Medonte, I am pleased to inform you that Council has approved a grant donation to the Coldwater & District Agricultural Society in the amount of $200.00. Accordingly, please find enclosed a cheque for the aforementioned amount. We wish your organization much success in 2007 and we anticipate this grant will assist you in achieving your goals for the upcoming year. Yours truly, / i/ ~ .S.Hughes~ Mayor cc: Members of Council Paul Gravelle, Treasurer Encl. /jt f ~~,~ ti May 2, 2007 Mayor Hughes & Council The Township of Oro-Medonte 148 Line 7 S., Box 100 Member Oro, Ontario Municipalities LOL 2X0 MAV 01 ~1;>37 ORO MEDONP E Dear Mayor Hughes and Council: Re: Township of Oro-Medonte Request for NVCA 2006 and proposed 2007 Project List Thank you for your recent correspondence regarding the 2006 and 2007 NVCA projects. I would be pleased to provide to you and your Council the comprehensive list of all projects including peer reviews undertaken in the Township of Oro- .. Medonte during 2006. I will also include the 2007 proposed projects as requested. To prepare the comprehensive project list as requested, will take some additional - staff time. 1 hope to have this completed and forwarded to you within the next couple of weeks. "" Your Council resolution regarding this matter will also be circulated to the Chair and Board Members, as requested. Thank you and your Council for your interest and support in the delivery of conservation projects throughout your municipality. Sincerely, ~/ ~W Watershed Counties Wayne R. Wilson, B.Sc. CAO/Secretary Treasurer Copies: Chair Nix & Board Members Glenn Switzer, Director of Engineering & Technical Services Byron Wesson, Director of Land & Water Stewardship Services Marilyn Eger, Director of Planning Conservation ONTARIO NOTTAWASAGA VALLEY CONSERVATION AUTHORITY - Centre for Conservation )ohn Hix Conservation Administration Centre -- Tiffin Conservation Area ~ 8195 8th Line ~ Utopia, On LONI 1T0 Telephone 705.424.1 A79 Fax: 705.4242115 r, Web: www.nvca.on.ca - Email: admin©mca.on.ca ~ - TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES 2006-2010 TERM April 30, 2007, 7:03 p.m. Council Chambers Present: Council Representatives Public Representatives Mayor H.S. Hughes Linda Babulic Deputy Mayor Ralph Hough Roy Hastings Councillor Mel Coutanche Tom Kurtz Councillor Terry Allison Mary O'Farrell-Bowers Councillor Sandy Agnew Larry Tupling Councillor John Crawford Councillor Dwight Evans Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn White, Senior Planner; Janette Te eter, Clerk's Assistant Also Present: Hans Meyer 1. Opening of Meeting by Chair. Mayor H.S. Hughes designated Deputy Mayor Hough as Chair of Planning Advisory Committee. 2. Adoption of Agenda. Motion No. PAC070430-1 Moved by Roy Hastings, Seconded by Larry Tupling It is recommended that the agenda for the Planning Advisory Committee meeting of Monday, April 30, 2007 be received and adopted. Carried. 3. Declaration of Pecuniary Interest and the General Nature Thereof - in Accordance with the Act. Councillor Allison declared a conflict of interest on Item 5a), Report No. 2007-17, Zoning By-law Amendment for 1500494 Ontario Ltd. (Hans Meyer), Concession 1, South Part of Lot 1 (Orillia), Township of Oro-Medonte, 8976 Highway 12 as he is a commercial tenant of the property. 4. Minutes of Previous Meetings -October 23, 2006. ~ ` - Motion No. PAC070430-2 Moved by Linda Babulic, Seconded by Roy Hastings It is recommended that the minutes of the Planning Advisory Committee Meeting held on October 23, 2006 be received. Carried. 5. Planning Applications. a) Planning Report presented by Glenn White, Senior Planner, Re: 1500494 Ontario Ltd. (Hans Meyer) Part of Lot 1, Concession 1 (Orillia), 8976 Highway 12, Township of Oro-Medonte, Application 2006-ZBA-11. Motion No. PAC070430-3 Moved by Tom Kurtz, Seconded by Mary O'Farrell-Bowers It is recommended that 1. Report. No. BP 2007-17, presented by Glenn White, Senior Planner and Bruce Hoppe, Director of Building and Planning Services, re: Zoning By-law Amendment for 1500494 Ontario Ltd. (Hans Meyer), Concession 1, South Part of Lot 1 (Orillia), Township of Oro-Medonte, 8976 Highway 12 be received and adopted. 2. That a concept landscape plan be submitted to the Township prior to scheduling a statutory Public Meeting. 3. And Further That, following receipt of the concept landscape plan, Zoning By-law Amendment Application 2006-ZBA-11 (Hans Meyer), South Part of Lot 1, Concession 1 (Orillia), Township of Oro-Medonte, 8976 Highway 12 proceed to a Public Meeting in accordance with the provisions of the Planning Act. Carried. 6. Correspondence and Communication -Update of Planning Applications. Motion No. PAC070430-4 Moved by Larry Tupling, Seconded by Roy Hastings It is recommended that the memorandum correspondence dated April 26, 2007 presented by Bruce Hoppe, Director of Building and Planning Services re: Planning Applications be received. Carried. Planning AWisory Committee Meeting April 30, 2007, Page 2 7. Other Business. ~ ~ °. a} Planning/Vision Discussion. Motion No. PAC070430-5 Moved by Linda Babulic, Seconded by Larry Tupling It is recommended that the verbal information presented by Linda Babulic re: Planning Vision be received. Carried. b) Next PAC Meeting - To be determined. 8. Adjournment. Motion No. PAC070430-6 Moved by Linda Babulic, Seconded by Tom Kurtz It is recommended that we do now adjourn at 8:30 p.m. Carried. Chair, Deputy Mayor Ralph Hough Director of Building and Planning Services, Bruce Hoppe Planning Advisory Committee Meeting Apri130, 2007, Page 3 ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MINUTES Tuesday February 20t", 2007 @ 7:00 p.m. Ian Arthur Beard Complex ~~c Present: Councillor John Crawford, Coutanche, Bob Gregory, Tripp, Mac Shiells Mayor Harry Hughes, Councillor Mel Ted Duncan, Reta Regelink, Carolyn Staff Present: Shawn Binns, Manager of Recreation & Community Services Chair: Councillor John Crawford called the meeting to order at 7:00 p.m. Chair Crawford welcomed the members of the group and indicated that he would be chair for a period of two years and Councillor MeI Coutanche would report back to Council. At the end of the two year period Councillors Coutanche and Crawford would change positions. Chair Crawford then asked each member of the group to introduce themselves. 1. Adoption of Agenda for February 20th, 2007. The Chair recognized amendments to the agenda to correct the date and the removal of item 3(a) adoption of the minutes from the last meeting as none of the members of the new Support Group were in attendance at that meeting except Mr. Gregory. Mayor Hughes asked that "Questions and Discussion" be added to item 8 "Other Business. RTS070220-01: Moved by Bob Gregory, Seconded by Reta Regelink It is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group meeting of Tuesday, February 20~h, 2007 be adopted as amended. Carried 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Minutes: None 4. Deputations: None 5. Items for Consideration/Discussion: (a) The Recreation Technical Support Group's Mandate By-Law 2007-005 A copy of the Mandate and Remuneration of Public Members of Local Boards & Committees/Technical Support Groups was given to each member of the Group and Chair Crawford explained that payment was made twice a year. He also indicated that expense sheets would be available at the next meeting. It was indicated that mileage and attendance could also be determined through the minutes. (b) Staff Report: Update on Current Capital Projects Shawn gave a Power Point presentation which outlined the salient points of the Parks & Recreation Master Plan. He indicated that since 1997, when the Master Plan was created, several recommendations have been acted upon and therefore, some of the inventory category numbers had changed. One example he gave us was that some of the undeveloped parkland had now been developed. During the presentation, several questions and points arose which led to small discussions. Because several of the questions/points raised could not be dealt with during this meeting due to time constraints, it was agreed that they should be placed on the agenda of future meetings for more in depth discussions. I.E. Joint Use Agreement with the Simcoe County School Board -Shawn indicated that he would discuss this in greater detail at the next meeting and bring the Group up to date with the current situation. Do facility users have to supply proof of insurance or are they covered under Township insurance - At the present time, only those bookings where alcohol is served are required to give proof of insurance Are Hall Board members, as volunteers, covered under Township insurance -Yes they are. RTS070220-02 Moved by Rita Regelink, Seconded by Mac Shiells It is recommended that the Power Point presentation/orientation by Shawn Binns, Manager of Recreation & Community Services, regarding current capital pr%ects be received. Carried 6. Correspondence: None. 7. Other Business: ~ .~'`° (a) Questions & Discussion: Several questions and suggestions were put forth:- - creation of a sub committee of youth regarding decisions on what facilities should go into a specific park -creation of resident volunteers to look after neighborhood parks - do the facility users have to provide insurance or are they covered under the Township policy - could we create a brochure for residents of what Oro-Medonte has to offer A short discussion took place after each point was raised. Where an immediate answer could not be given, it was indicated that the points would be brought to the table at future meetings. 8. Other/New Business (Information or request for future information): None. 9. Adjournment: Motion by Reta Regelink, Seconded by Bob Gregory It is recommended that we do now adjourn at 9:25 p.m. Carried. ~-, ~, ,l 11~~~~~ ;~ ORILLIA PUBLIC LIBRARY 36 Mississaga Street West, Orillia, Ontario L3V 3A6 Telephone (705) 325-2338 Fax (705) 327-1744 May T, 200 Mayor and Council Township of Oro-Medonte 148 Line'? South Oro, ON LoL zXo ~~ t ~„- - Mr. Mayor and Council At our meeting of April 25, zoos the Orillia Public Library Board had a second look at choosing a different meeting date and time. Information was provided to the board regarding the availability of an Ora-Medonte councillor and the Trost accommodating days. The Board's conclusion was that moving the date affected the ability of other board members to keep their commitment to serve. The end result was to leave our traditional meeting time unchanged. We are aware of council's decision to not recommend a person to serve on the Orillia Public Library Board in the stead of a councillor. I would like to note that we have no requirement that the seat afforded to the Township of Oro-Medonte be filled by a sitting councillor. A representative of your choice is welcome to participate. We ask that council recommend a person to serve on the Orillia Public Library Board. The township's financial commitment would be no greater than the commitment negotiated in the service agreement. The Orillia Public Library is in the early stages of constructing a new building. Our financial arrangement with the township means that Oro-Medonte residents would enjoy the same benefits as citizens of Orillia in the new facility. At this time we are undertaking a programming study, with community consultation, having a representative from Oro-Medonte would be beneficial to the process. In my 9 years of experience on the Orillia Public Library Board, I recall many instances where input from the Oro-Medonte representatives proved to be valuable in the decision making process. I believe that the viewpoint of the township council, administration and residents would be missed if there were to be no representative from the township on the board. As the board embarks on a renewal of our strategic and business planning to improve the service of the library to all residents, I think it is imperative that someone is present from the township to provide perspective for your residents. ~, ~':, - , Furthermore, the Orillia Public Library Board is committed to the idea that our library is an important partner with many other organizations and services in Community Development. We have for some time been about more than just a place to get a book. In this period of rapid change (economic/social/educational) the task of keeping the library relevant to everyone, no matter how often or when they need to call on us, requires voices representing our community partners, which of course the township is one. Thank you for looking into this matter. We look forward to your decision. Best regar s ,~` /``~`% f f John Swartz, Chair L Orillia Public Library Board 1~~, ~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007.049 A By-law to authorize certain capital works of The Corporation of the Township of Oro-Medonte(The Municipality); to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OIPC) for financing such capital works; to authorize temporary borrowing from OIPC to meet expenditures in connection with such works; and to authorize long term borrowing from OIPC for such works through the issue of debentures WHEREAS the Municipal Act , 2001, (Ontario) S.O. 2001, c.25 as amended, (the Act) provides that a municipal power shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS it is now deemed to be expedient to authorize for the municipal purposes of the Municipality the new capital works described in column(2) of Schedule "A" (individually a "Project", collectively the "Projects") attached hereto and forming part of this By-law (Schedule "A") in the amount of the estimated expenditure set out in column (3) of Schedule "A", subject in each case to approval by OIPC of the financing for such Projects that will be requested by the Municipality in the Application as hereinafter described; AND WHEREAS in accordance with Section 4 of Ontario Regulation 403/02, the Council of the Municipality has had its Treasurer update its most recent debt and financial obligation limit received from the Ministry of Municipal Affairs and Housing (as so updated, the "Updated Limit"), and, on the basis of the authorized expenditure for each Project as set out in column (3) of Schedule "A" {Authorized Expenditure"), The Treasurer has calculated the estimated annual amount payable in respect of each Project (collectively the "Project Limits")and has determined that the aggregate of the Project Limits does not exceed the Updated Limit, and accordingly the approval of the Ontario Municipal Board under the Ontario Municipal Board Act (Ontario), as amended, is not required before any such Project is authorized by Council; AND WHEREAS subsection 405(1) of the Act provides that a municipality may authorize temporary borrowing to meet expenditures made in connection with a work to be financed in whole or in part by the issue of debentures if, (a) the municipality is an upper-tier municipality, alower-tier municipality in a County or a single-tier municipality and it has approved the issue of debentures for the work; (b) the municipality is a lower-tier municipality in a regional municipality and it has approved the work and the upper-tier municipality has approved the issue of debentures for the work; or (c) the municipality has approved the issue of debentures for another municipality or a school board under section 404; AND WHEREAS subsection 405(4) of the act provides that a municipality may delegate the power set out in subsection 405(1) to the Head of Council, to the Treasurer, or to both of them; AND WHEREAS subsection 401(1) of the Act provides that a municipality may incur a debt for municipal purposes, whether by borrowing money or in any other way, and may issue debentures and prescrihed financial instruments and enter prescribed financial agreements for or in relation to the debt; AND WHEREAS the act also provides that a municipality shall authorize long term borrowing by the issue of debentures or through another municipality under section 403 or 404 of the Act; AND WHEREAS OIPC has invited Ontario municipalities desirous of obtaining temporary and long term debt financing in order to meet capital expenditures incurred after December 31, 2003 in connection with eligible capital projects to make application to OIPC for such financing by completing and submitting an application on the form provided by OIPC (the "Application"); '~_` AND WHEREAS the Municipality has submitted an application to OIPC to request financing for the Projects by way of long term borrowing through the issue of debentures to OIPC and by way of temporary borrowing from OIPC pending the issues of such debentures; AND WHEREAS OIPC has accepted and has approved the municipality's application; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: The Council of the Municipality hereby confirms, ratifies and approves the completion by the Treasurer of an Application and the submission by such authorized official of an Application, duly executed by such authorized official, to OIPC for the financing of the Projects in the maximum aggregate amount of $2,000,000 substantially in the form of Schedule "B" hereto and forming part of this by-law, with such changes thereon as such authorized official approved. 2. (a) Construction of each Project in the amount of the respective estimated Authorized Expenditure set out in column (3) of schedule "A" is hereby approved and authorized; (b) Any one or more of the Mayor and the Treasurer are hereby authorized to conclude contracts on behalf of the Municipality for the construction of the Projects in accordance with the Municipality's usual protocol; (c) where applicable, the Engineer of the Municipality will forthwith make such plans, profiles and specifications and furnish such information as in the opinion of the engineer is necessary for the construction of the Projects; (d) where applicable, the construction of the Projects shall be carried on and executed under the superintendence and according to the direction and orders of such Engineer. 3. The Mayor and the Treasurer are hereby authorized to negotiate and enter into, execute and deliver for and on behalf of the Municipality a financing agreement a "Financing Agreement")with OIPC that provides for temporary and long term borrowing from OIPC in respect of such Projects on such terms and conditions as such authorized officials may approve, such execution and delivery to be conclusive evidence of such approval. 4. The Mayor and/or Treasurer are hereby authorized, pending the substantial completion of a Project or as otherwise agreed with OIPC, to make temporary borrowings pursuant to section 405 of the Actin respect of each project, on the terms and conditions provided in the Financing Agreement and on such terms and conditions as such authorized officials may agree, and to sign such evidence of indebtedness as OIPC may require (a "Note"); and the Treasurer is authorized to sign such certifications as OIPC may require in connection with such borrowings in respect of the Projects; provided that the amount of borrowings allocated to any Project does not exceed the Authorized Expenditure for such Project and does not exceed the loan amount set out in column (4) of Schedule "A" in respect of such Project. 5. Subject to the terms and conditions of the Financing Agreement and such other terms and conditions as OIPC may otherwise require, the Mayor and Treasurer are hereby authorized to enter into long term borrowing in respect of the Projects and to issue debentures to OIPC on the terms and conditions provided in the Financing Agreement and on such other terms and conditions as such authorized officials may agree ("Debentures"); provided that the principal amount of such Debentures issued in respect of a Project does not exceed the authorized Expenditure for such Project and does not exceed the loan amount set out in column (4) of Schedule "A" in respect of such Project. 6. In accordance with the provisions of section 18 of the Ontario Infrastructure Projects Corporation Act, 2006 (Ontario), as security for the payment by the Municipality of any indebtedness of the Municipality to OIPC incurred under the Note or any Debentures, the Municipality is hereby authorized to agree in writing with OIPC that the Minister of Finance is entitled to deduct from money appropriated by the Legislative Assembly of Ontario for payment to the ~v~ Municipality, or from money appropriated by the Assembly for payment to the Municipality in respect of specified matters, amounts not exceeding the amounts that the Municipality fails to pay to OIPC on account of the outstanding indebtedness evidenced by the Note or any Debentures issued by the Municipality to OIPC, and to pay such amounts to OIPC. For the purposes of meeting the obligations of the Municipality in respect of the Note and any Debentures, the Municipality shall provide for raising in each year as part of the general levy, the amounts of principal and interest payable in each year under the Note and any outstanding Debenture, to the extent that the amounts have not been provided for by any other available source including other taxes or fees or charges imposed on persons or property by a by-law of any municipality. 8. (a) The Mayor and/or Treasurer are hereby authorized to execute and deliver the Note, The Mayor and the Treasurer are hereby authorized to enter into, execute and deliver the Financing Agreement and to cause Debentures to be issued, the Clerk and Treasurer are severally hereby authorized to generally do all things and to execute all other documents and papers in the name of the Municipality under the Financing Agreement and to carry out the issuance of the Note and Debentures, and the Treasurer is authorized to affix the Municipality's municipal seal to any such documents and papers. (b) The proceeds realized in respect of the Note and Debentures, after providing for the expenses related to their issue, if any, shall be apportioned and applied for the respective Projects and for no other purpose except as permitted by the Act. 9. This By-law takes effect on the day of passing. BY-LAW READ A FIRST AND SECOND TIME THIS 9TH DAY OF MAY, 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF , 2007. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" ~ ~ ~, _ t to Bylaw No. 2007.049 for The Corporation of the Towns hip of Oro-Medonte (1) (2) (3) (4) Project Estimated Loan Number Description of Capital Work Expenditure Amount 1. Paving of existing gravel roads a) Roads south of Rail Trail $339,500 $339,500 b) Bidwell Road $ 68,500 $ 24,957 c) Line 13 -Pits to Bass Lake SR $125,000 $125,000 d) Bass Lake SR -Line 2 to line 3 $ 71,221 $ 71,221 e) Line 9 -Moonstone Rd. To Peter St. $291,500 $291,500 f) Peter St. - 8"' to 9~' $ 98,000 $ 98,000 g) Eady Station Rd. -10"' to 11 "' $103,800 $103,800 h) Line 11 -Moonstone Rd to Mount St. Louis Road $167,000 $167,000 i) Peter St. -Line 2 to Line 5 $288,837 $288,837 j) Peter St. -Line 6 $226,125 $226,125 k) Line 9 -Pavement to Bass Lake Sideroad $ 79,060 $ 79,060 I) Line 4 -Barrie Road to 15116 Sideroad 185 000 185 000 2 043 543 $2.000.000 E ~~~- Schedule "B" to By-Law No. 2007-049 The Corporation of the Township of Oro-Medonte ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION Application ID: 7014 Program Year: 2007/2008 Application Submit Date: Apr-262007 A. GENERAL INFORMATION Municipality Name: oro-MedonteTp Address: 148 Line 7 S Box 100 Name OfTreasUrer: Paul Gravelle MunID: a3oa7 City: Oro Postal Code: L9M 1J8 Fax No.: 705-487-0133 Telephone Number: 705-487-2171 Email: pgravelie@oro-medonte.p B. CONTACT INFORMATION Questions regarding the information contained in the application form should be addressed to: Name: Paul Gravelle Title: Treasurer Telephone: 7os-x87-2171 .Fax No.: 7os-4a7-ot33 Email: P9mvelle@oro-medonte.ca C. PROJECT SUMMARY INFORMATION No. Proieci Name Cateaorv Tvoe 1 paving grovel roads Municipal Roads Infrastructure Total Loan Amount Loan Amount $2,000,000.00 $2,000,000.00 1 ~ ., ~ . ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION Project Details -Municipal Roads Infrastructure Project Name Category Construction Start Date Construction End Date Address of the project: paving gravel roads Municipal Roads Infrastructure Jun-01-2007 JuI31-2007 Type of work (e.g. new construction, renovation of existing facilities, redevelopment, deferred maintenance, etc.): r)ascrintion of the oroleCt: various locations throughout municipality upgrading of existing facilities paving of existing gravel roads Additional comments: What is the life span of the project in years? (i.e. the physical asset) (~ o I Please identify your Ministry contact (If applicable) Ministry: Contact Name: Contact Phone: 2 t= .~ n~~ , ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION Project Information Project Name paving gravel roads Category Municipal Roads Infrastructure Project Financial Information Please complete the following Project Financial Information. Only include Project Costs incurred on or after January 1, 2004. Project Funding/Financing represents funds that are available (on hand) at the start of the project. Project Cost (Incurred on or after Jan. 1, 2004) (A) $z,oa3,543.00 Project Funding/Financing List present Funding/Financing sources for the project (eg. Reserves, other cash on hand, approved grants, etc.). Source/Description Amount tax levy $11,584.00 working fund reserve $31,959.00 Total Amount (B) $43,543.00 OIPC Loan Amount (A-B) $2,000,000.00 Please enter your long-term borrowing requirements including the date the funds are required. Only include long-term borrowing in this section. If you anticipate that you will require short-term financing during the construction phase of the project, the information will be gathered as part of the Financing Agreement. Date Required Amount Tenn (in vearsl Tvpe JuI-03-2007 $2,000,000.00 10 Amortizing Total Long-Term Financing $2,000,000.00 t ( ( ~f 'LY ~°q. '..R ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION D. DEBT AND REPAYMENT SUMMARY 2005 Financial Information Returns (FIR) Please be aware that OIPC will be unable to complete the processing of your application until you have filed your 2005 FIR with the Ministry of Municipal Affairs and Housing. If you have not filed your 2005 FIR, you should submit your application to OIPC and send your 2005 FIR to MMAH as soon as possible. ARL Please provide a copy of the borrower's most recent ARL issued by MMAH. New Borcowing Have you entered into any new borrowing, other than OIPC subsequent to the most recent FIR? I~Yes Q No If Yes, please provide the following details in the table below. Total Loan Amount -Total of all new long-term borrowing. Total Payments Year X -Total interest and principal payments per year for all new borrowing. Total Loan Amounts ~--~ Amortizing Debt Year Principal Interest 2007 2008 2009 2010 2011 ±: ~- i ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION OIPC Loan Repayment Information Please indicate the source(s) of revenue you plan to use to repay the OIPC Loan. Contribution to OIPC Source Loan Payments (%) Description of Other Source Audited Financial Statements A copy of the most recent audited financial statements must tie attached with this loan application. ~, ONTARIO INFRASTRUCTURE PROJECTS CORPORATION (OIPC) LOAN APPLICATION E. LITIGATION Is there any litigation threatened or existing which would affect any projects or substantially impair the borzower's ability to pay debt service costs on its general obligation indebtedness? Please indicete Yes or No. ^Yes ~ No Please complete the Certificate of Litigation template found under the Forms menu. F. NON-REPAYMENT OF LOANS OR DEBENTURES In the last t0 years, has the borrower ever failed to make a loan or debenture repayment on time to any lender, including the Provincial Government? ^Yes /^ No if yes, please provide details. if necessary, attach details. G. PROVINCIAL GRANTS AS SECURITY Pursuant to OIPC's enabling legislation, provincial grants to the borrower may be appropriated by the Legislative Assembly of Ontario for payment to OIPC to satisfy any outstanding amounts owed by the borrower to OIPC. H. ATTACHMENTS Please ensure all required documents are submitted with the signed application. OIPC requires originals as noted below to be mailed or couriered. Unfortunately, we are unable to accept facsimiles of these documents. Also, please retain a copy of all documents submitted to OIPC for your records. Please indicate with a checkmark the documents (originals where indicated) that have been submitted to OIPC ^/ Completed application signed and dated by the appropriate individuals (original) Cert~ed and sealed copy of OIPC template by-law authodzing project borrowing and applying for a loan ~ {original) ^/ Certificate of No litigation using the OIPC template (original) /^ Updated Certified Annual Repayment Limit Calculation (original) ^ OMB approval if exceeding debt repayment limit, if applicable ^/ Current Audited Financial Statements ^/ Capital Plan if applicable Please note: OIPC retains the right to request and review any additional information or documents at its discretion. ^/ I acknowledge that I have read and understood the Project Delivery Guidelines/Requirements. I require project management advice from OIPC. ^Yes /^ No ~` THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY- LAW NO. 2007-051 A By-law to amend the zoning provisions which apply to (ands within Concession 8, Part of Lot 16 (Medonte), Township of Oro-Medonte 128 Moonstone Road (Truax 2007-ZBA-01) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass ey-laws to regulate the use of land pursuant to Section 34 of the Planning Act, R.S.O. 1990, c.P.13; AND WHEREAS Council deems it appropriate to rezone the lands to permit the development of residential uses, in accordance with Section C3 of the Official Plan; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. Schedule `A24' to Zoning By-law 97-95, as amended, is hereby further amended by changing the zone symbol applying to part of the land located in Concession 8, Part of lot 16, in the former geographic Township of Medonte, now in the Township of Oro-Medonte, from Agricultural/Rural (A/RU) Zone to the Residential One Exception 175 (R1*175) Zone as shown on Schedule'A' attached hereto and forming part of this By-law. 2. Section 7 -Exceptions of Zoning By-law 97-95 as amended is hereby further amended by the addition of the following subsection: "7.175 '175 East Part Lot 16, Concession 8 (Former Medonte) Notwithstanding any other provision in this By-law, the minimum lot area shall be 0.138 hectares on the lands denoted by the symbol *175 on the schedules to this By-law." 3. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. BYLAW READ A FIRST AND SECOND TIME THIS 9T" DAY OF MAY, 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2007. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ,: ~ ,`-° Schedule ~A' to By-law No. 2007-051 This is Schedule 'A' to By-Law 2007-051 passed the day of , 2007. Mayor H.S.Hughes Clerk J. Douglas Irwin TOWNSHIP OF ORO-MEDONTE i~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007-052 A By-law to Amend By-law No. 2006-052, Being a By-law to Appoint Building Inspectors/ey-law Enforcement Officers WHEREAS the Building Code Act, S.O. 1992, Chapter c.23 provides that Councils shall by By-law appoint such inspectors as are necessary for the purposes of the enforcement of the Act; AND WHEREAS the Municipal Act 2001, S.O. 2001, c. 25, Section 224, as amended, provides that the role of Council is to ensure that administrative practices are in place to implement the decisions of Council; AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte did, on the 17r" day of May, 2006, enact By-law No. 2006-052 to appoint employees of the Corporation as Building Inspectors/By-law Enforcement Officers; NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as follows: That Schedule 'B' of By-law No. 2006-052 be amended by deleting "Justin Hawkins" and adding "Rory Webster". 2. This by-law shall take effect on the final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 9T" DAY OF MAY. 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF .2007. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin ~ ~ I THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2007-050 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, MAY 9, 2007 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: t. THAT the action of the Council at its Council Meeting held on Wednesday, May 9, 2007, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro-Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 9i" DAY OF MAY, 2007. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 9T" DAY OF MAY, 2007. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin