04 18 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, April 18, 2007 @ 9:02 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin,
Clerk; Jerry BaII, Public Works Superintendent; Shawn Binns,
Manager of Recreation and Community Services; Scott Cowden,
Director of Fire and Emergency Services, Keith Mathieson, Director
of Engineering and Environmental Services; Sherri Moore, Deputy
Chief Building Official; SISgt. Ed Whinnery, Detachment
Commander, Barrie OPP; Sgt. Dave Fletcher, Provincial ATV Co-
ordinator ,Hwy. Safety Division, Orillia OPP
Also Present: Paul Eenhoorn, Anna Proctor, Ron Reid, Stan Glazer, Brenda
Glazer, Miriam Oben, Suzanne Robillard, Jane Ball, Catherine
Nixon, Stacey Patchell, Wayne Wilson, Walter Benotto,
Nottawasaga Valley Conservation Authority
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070418-1
Moved by Agnew, Seconded by Evans
It is recommended that the following items be added to the agenda for consideration:
5. CORRESPONDENCE:
c) Mayor H.S. Hughes, correspondence dated April 18, 2007 from Oro Agricultural
Society re: Food Booth Location and Possible Boundary Adjustment.
6. FINANCE AND ADMINISTRATION:
e) Councillor Coutanche, correspondence dated April 13, 2007 re: Draft Mandate
Statement.
f) Councillor Agnew, re: Nottawasaga Valley Conservation Authority, Ruyter
Application.
Motion No. CW070418-1 (Cont'd
7. PUBLIC WORKS:
b) Jerry Ball, Public Works Superintendent, memorandum correspondence dated April
17, 2007 re: Department Vehicles.
12. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No, CW070418-2
Moved by Coutanche, Seconded by Hough
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, April 18, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
Councillor Crawford declared a conflict of interest on Item 6d) Doug Irwin, Clerk, re: 2007
Grant Requests (Oro Station Hall) as he is a Trustee of the Oro Station Hall. Councillor
Crawford left the room and did not participate in any discussion or vote on this item.
4. DEPUTATIONS:
a) Jane Ball, President, Board of Directors, The Couchiching Conservancy and
Catherine Nixon, Church Woods Committee, re: Church Woods Update.
Correspondence dated April 17, 2007 was provided to the Clerk.
Motion No. CW070418-3
Moved by Evans, Seconded by Crawford
It is recommended that the verbal information presented by Jane Ball, President, Board
of Directors, The Couchiching Conservancy and Catherine Nixon, Church Woods
Committee, re: Church Woods Update be received and that the repayment of the loan be
acknowledged with appreciation for their vision and role in ensuring this valuable land is
protected for future generations.
Carried.
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Committee of the Whole Meeting -April 18, 2007
b) Wayne Wilson, CAO/Secretary-Treasurer and Fred Nix, Chair, Nottawasaga
Valley Conservation Authority, re: Watershed Report Card.
Motion No. CW070418-4
Moved by Hough, Seconded by Coutanche
It is recommended that the information presented by Wayne Wilson, CAO/Secretary-
Treasurerand Walter Benotto, Vice-Chair, Nottawasaga Valley Conservation
Authority re:
- correspondence dated April 10, 2007, re: Watershed Report Card,
- 2007 Watershed Report Card for Nottawasaga Valley Conservation Authority,
- 2007 Subwatershed Report Card for Willow Creek, and
- 2007 Report Card for Severn Sound Headwaters,
be received.
5. CORRESPONDENCE:
Carried.
a) Sue Bragg, Caviller & Company LLP, correspondence dated April 3, 2007 re:
2006 Year End Audit.
Motion No. CW070418-5
Moved by Crawford, Seconded by Evans
It is recommended that the correspondence dated April 3, 2007 from Sue Bragg,
Caviller & Company LLP, re: 2006 Year End Audit be received.
Carried.
b) Darren Vella, President/Director of Planning, Innovative Planning Solutions,
correspondence dated April 5, 2007 re: Craighurst Secondary Plan, Major
Landowners Request for Meeting.
Motion No. CW070418-6
Moved by Coutanche, Seconded by Hough
It is recommended that the correspondence dated April 5, 2007 from Darren Vella,
President/Director of Planning, Innovative Planning Solutions, re: Craighurst
Secondary Plan, Major Landowners Request for Meeting be received and referred to
staff to liaise with the landowners.
Carried.
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Committee of the Whole Meeting -April 18, 2007
c) Mayor H.S. Hughes, correspondence dated April 18, 2007 from Oro Agricultural
Society re: Food Booth Location and Possible Boundary Adjustment.
Mayor Hughes distributed correspondence to members of Council.
Motion No. CW070418-7
Moved by Evans, Seconded by Coutanche
It is recommended that the correspondence dated April 18, 2007 from Bruce
Campbell, President, Oro Agricultural Society re: Possible Boundary Adjustment be
received; and that staff report back to Council.
Carried.
6. FINANCE AND ADMINISTRATION:
a) S/Sgt. Ed Whinnery, Detachment Commander, Barrie OPP, re: January 1St-
March 31St, 2007 - 1St Quarter Police Report.
Motion No. CW070418-8
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence and verbal information presented by
S/Sgt. Ed Whinnery, Detachment Commander, Barrie OPP, re: January 1St -March
31St, 2007 - 1St Quarter Police Report be received.
Carried.
b) Sgt. Dave Fletcher, Hwy. Safety Division, OPP Headquarters Orillia, Provincial
ATV Co-ordinator, re: ATV Legislation.
Correspondence was distributed to members of Council.
Motion No. CW070418-9
Moved by Hough, Seconded by Coutanche
It is recommended that the verbal information presented by Sgt. Dave Fletcher,
Provincial ATV Co-ordinator, Hwy. Safety Division, OPP, re: ATV Legislation be
received.
Carried.
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Committee of the Whole Meeting -April 18, 2007
c) Report No. TR 2007-10, Paul Gravelle, Treasurer, re: Statement of Accounts, March,
2007.
Motion No. CW070418-10
Moved by Crawford, Seconded by Evans
It is recommended that Report No. TR 2007-10, Paul Gravelle, Treasurer, re: Statement of
Accounts, March, 2007 be received; and further that the accounts for the month of March,
2007 totalling $5,098,830.38 be received.
Carried.
d) Doug Irwin, Clerk, re: 2007 Grant Requests.
Councillor Crawford declared a conflict of interest on Item 6d) Doug Irwin, Clerk, re: 2007
Grant Requests (Oro Station Hall) as he is a Trustee of the Oro Station Hall. Councillor
Crawford left the room and did not participate in any discussion or vote on this item.
Motion No. CW070418-11
Moved by Hough, Seconded by Coutanche
It is recommended that the Oro Station Hall grant request in the amount of $1,000.00 be
approved.
Carried.
Motion No. CW070418-12
Moved by Evans, Seconded by Agnew
It is recommended that the information re: 2007 grant requests presented by Doug Irwin,
Clerk be received; and further that the 2007 grant requests be approved in the following
amounts:
ORGANIZATION 2007 APPROVED
Coldwater & District A ricultural Societ 200.00
Coldwater Music Festival 25.00
Crime Sto ers 500.00
Information Orillia 50.00
Oro A ricultural Societ 500.00
Oro Station HaII See se arate motion
Oro-Medonte Horticultural Societ 2,000.00
Remembrance Da Services 300.00
Rub Communit Hall 1,000.00
Shant Ba Euchre Grou 2,500.00
Simcoe Count Plowin Match 200.00
Telecare Orillia Distress Centre 50.00
Carried.
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Committee of the Whole Meeting -April 18, 2007
e) Councillor Coutanche, correspondence dated April 13, 2007 re: Draft Mandate
Statement.
Motion No. CW070418-13
Moved by Coutanche, Seconded by Hough
It is recommended that the correspondence dated April 13, 2007 from Councillor
Coutanche, re: Draft Mandate Statement be received, and further that the Draft
Mandate Statement for the 2006-2010 term of Council for the Township of Oro-
Medonte be adopted.
Carried.
f) Councillor Agnew, re: Nottawasaga Valley Conservation Authority, Ruyter
Application.
Email correspondence dated August 18, 2005 and July 27, 2005 was distributed to
members of Council for information.
Motion No. CW070418-14
Moved by Evans, Seconded by Crawford
It is recommended that the verbal information from Councillor Agnew, re:
Nottawasaga Valley Conservation Authority, Ruyter Application be received.
Carried.
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Committee of the Whole Meeting-April i8, 2001
7. PUBLIC WORKS:
a) Report No. PW 2007-02, Jerry Ball, Public Works Superintendent re: Tender
Results for: PW2007-04-Surface Treatment, PW2007-05-Slurry Seal, PW2007-06-
Supply, Haul, Mix and Pile Winter Sand, PW2007-07-Roadside and Parks Grass
Cutting, PW2007-14-(Dark Journal) Virgin Oil, PW2007-16-Hot Mix Paving.
Motion No. CW070418-15
Moved by Hough, Seconded by Coutanche
It is recommended that
1. Report No. PW 2007-02, Jerry Ball, Public Works Superintendent re: Tender
Results for: PW2007-04-Surface Treatment, PW2007-05-Slurry Seal, PW2007-
06-Supply, Haul, Mix and Pile Winter Sand, PW2007-07-Roadside and Parks
Grass Cutting, PW2007-14-(Dark Journal) Virgin OiI, PW2007-16-Hot Mix Paving
be received and adopted.
2 That the following tenders be awarded:
CONTRACT DESCRIPTION CONTRACTOR TOTAL AMOUNT
NO,
PW2007-04 Surface Treatment Duncor Enterprises $122,656.57
Inc.
PW2007-05 Slurry Seal Miller Paving Limited $338,030.82
PW2007-06 Supply, Haul, Mix Dalton R. Lowe and $67,770.60 (South) $50,262.70
and Pile Winter Sons Construction (North)
Sand Ltd.
PW2007-08 Roadside and Parks Ron Burton & Sons $4,900.00 (2007)
Grass Cutting $5,200.00 (2008)
$5,500.00 (2009)
(Roadside Grass Cutting)
Shamrock Property $16,796.72
Maintenance Ltd. (Parks Grass Cutting)
3 Year
PW2007-14 "Dark Journal" Virgin Da-Lee Dust Control $603,405.00
Oil
PW2007-16 Hot Mix Paving Harnden & King $1,222,727.12 (South)
Construction Inc.
K. J. Beamish $1,311,684.44 (North)
Construction Co.
Limited
3. And Further That the respective Contractors be notified accordingly.
Carried.
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Committee of the Whole Meeting - April 18, 2007
b) Jerry Ball, Public Works Superintendent, memorandum correspondence dated
April 17, 2007 re: Department Vehicles.
Motion No. CW070418-16
Moved by Evans, Seconded by Crawford
It is recommended that
1. The memorandum correspondence dated April 17, 2007 from Jerry Ball, Public
Works Superintendent, re: Department Vehicles be received.
2. That the Public Works Superintendent be authorized to purchase the Mazda 3 at
a total cost of $21,261..00.
3. That the expenditure for the Mazda 3 vehicle be financed from the Building
Department reserve.
4. And Further That consideration be given to trade this vehicle when the total
kilometers reach 200,000 or less to obtain a higher resale value.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. 2007-18, Keith Mathieson, Director of Engineering and Environmental
Services and Bruce Hoppe, Director of Building and Planning Services re:
Patricia Ripley and Donald Rowntree -Site Plan Agreement and Removal of
Holding Symbol - 69 Healey Beach Road -Part Lots A & B, Plan 461, Being all
of PIN #58531-0419 (Lt), Roll #4346-030-010-11600-0000.
Motion No. CW070418-17
Moved by Coutanche, Seconded by Hough
It is recommended that
1. Report No. EES 2007-18, Keith Mathieson, Director of Engineering and
Environmental Services and Bruce Hoppe, Director of Building and Planning
Services re: Patricia Ripley and Donald Rowntree -Site Plan Agreement and
Removal of Holding Symbol - 69 Healey Beach Road -Part Lots A & B, Plan
461, Being all of PIN #58531-0419 (Lt), RoII #4346-030-010-11600-0000 be
received and adopted.
2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Patricia
Ripley and Donald Rowntree to construct a 275 sq. ft. addition at 69 Healey
Beach Road.
3. That the Clerk prepare a By-law for Council's consideration to enter into a Site
Plan Agreement with Patricia Ripley and Donald Rowntree.
4. That the Clerk prepare a By-law for Council's consideration to remove the Holding
Symbol from Part Lots A & B, Plan 461.
5. And Further That the owners be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -April 18, 2007
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2007-13, Bruce Hoppe, Director of Building and Planning
Services, re: Ontario Society for Prevention of Cruelty to Animals (OSPCA) 2007
Animal Control Contract.
Motion No. CW070418-18
Moved by Crawford, Seconded by Evans
It is recommended that
Report No. BP 2007-13, Bruce Hoppe, Director of Building and Planning
Services, re: Ontario Society for Prevention of Cruelty to Animals (OSPCA) 2007
Animal Control Contract be received and adopted.
That the Clerk bring forward the appropriate by-law to enter into a one year
contract with the OSPCA.
3. That staff investigate an animal care by-law and report back to Council.
4. And Further that the OSPCA be advised of Council's decision.
Carried.
10.EMERGENCY SERVICES:
a) Report No. FD 2007-6, Scott Cowden, Director of Fire and Emergency Services,
re: Report on Evaluation of Moving Fire Services HO to Fire Station No. 3.
Motion No. CW070418-19
Moved by Crawford, Seconded by Evans
It is recommended that the Fire and Emergency Services staff that includes the
Director/Fire Chief, the Operations Manager (contract), the Fire Prevention Officer
and the Technical Support personnel be located at the Fire Headquarters in
Horseshoe Valley by June 30, 2007.
Carried.
Recorded Vote Requested
Deputy Mayor Hough
Councillor Agnew
Councillor Allison
Councillor Coutanche
Councillor Crawford
Councillor Evans
Mayor H.S. Hughes
by Deputy Mayor Hough
Yea
Yea
Absent
Yea
Yea
Yea
Yea
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Committee of the Whole Meeting -April 18, 2007
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2007-5, Shawn Binns, Manager of Recreation and Community
Services re: North Simcoe ATV Club.
Motion No. CW070418-20
Moved by Agnew, Seconded by Crawford
It is recommended that
1. Report No. RC 2007-5, Shawn Binns, Manager of Recreation and Community
Services re: North Simcoe ATV Club be received and adopted.
2. That Council deny, at this time, the request for the use of all-terrain vehicles on
municipal road allowances until such time as a maintained trail system, permit system
and use agreements are established.
3. And Further That the North Simcoe ATV Club be notified of Council's decision.
Carried.
b) Shawn Binns, Manager of Recreation and Community Services, re: Application for
Grant/Subsidy, re: Midland/Penetanguishene Branch of the Canadian Cancer Society,
Muskoka -North Simcoe Unit.
Motion No. CW070418-21
Moved by Coutanche, Seconded by Hough
It is recommended that
1. The correspondence from Shawn Binns, Manager of Recreation and Community
Services re: Application for Grant/Subsidy, Request to Waive Rental Fees -
Midland/Penetanguishene Branch of the Canadian Cancer Society, Muskoka -North
Simcoe Unit be received.
2. And Further That the Midland/Penetanguishene Branch of the Canadian Cancer
Society, Muskoka -North Simcoe Unit be requested to submit the applicable fee of
$793.00 for the use of the Vasey Ball Diamonds 1 and 2.
Defeated.
12. IN-CAMERA:
Motion No. CW070418-22
Moved by Evans, Seconded by Crawford
It is recommended that we do now go In-Camera at 12:48 p.m. to discuss a Legal Matter.
Carried.
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Committee of the Whole Meeting -April 78, 2007
Motion No. CW070418-23
Moved by Hough, Seconded by Coutanche
It is recommended that we do now Rise and Report from In-Camera at 1:10 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW070418-24
Moved by Crawford, Seconded by Evans
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Legal Matter (Martine Crescent) be received.
Carried.
13.ADJOURNMENT:
Motion No. CW070418-25
Moved by Coutanche, Seconded by Hough
It is recommended that we do now adjourn at 1:11 p.m.
Carried.
__..---
CI rk, J. Do s Irwin
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Committee of the Whole Meeting -April 18, 2007