03 21 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, March 21, 2007 @ 9:07 a.m.
Council Chambers
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor MeI Coutanche
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Regrets: Councillor Terry Allison
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irvin,
Clerk; Bruce Hoppe, Director of Building and Planning Services; Jerry
Ball, Public Works Superintendent; Shawn Binns, Manager of
Recreation and Community Services; Scott Cowden, Director of Fire
and Emergency Services, Keith Mathieson, Director of Engineering
and Environmental Services, Tamara Obee, Human Resources Officer
Also Present: Stacey Patchell, Kevin Anderson
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070321-1
Moved by Agnew, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
6. FINANCE AND ADMINISTRATION:
f) Councillor Coutanche, correspondence dated March 16, 2007 re: Update, Oro-
Medonte Environmental Protection Advisory Group (EPAG) Initiative.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
b) Report No. EES 2007-10, Keith Mathieson, Director of Engineering and
Environmental Services re: Pre-Servicing Agreement -Moon Point Corporation -
Part of Lots 15 and 16, Concession 3 (South Orillia) and Part of the Road Allowance
between Lots 15 and 16, Concession 3 (South Orillia) (Closed by By-law NSO
14786, Confirmed by By-law NSO 14787 and Approved by By-law NSO 14788),
Being Parts 1 & 2 on Plan 51 R-34471, Being all of PIN #58568-0046 (Lt) -Roll
#4346-030-012-42700-0000 [deferred from March 14, 2007 Council meeting].
12. IN-CAMERA:
c) Mayor H.S. Hughes, re: Legal Matter.
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
e) Councillor Agnew, re: Legal Matter
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW070321-2
Moved by Evans, Seconded by Coutanche
It is recommended that the agenda for the Committee of the Whole meeting of Wednesday,
March 21, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
Councillor Agnew declared a conflict of interest on Item 12b), Jennifer Zieleniewski, CAO,
re: Legal Matter as his property is in the vicinity. Councillor Agnew left the room and did not
participate in any discussion or vote on this item.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Glen Knox, County Clerk, The Corporation of the County of Simcoe, correspondence
dated March 1, 2007 re: Funding for the New Homelessness Partnering Strategy.
Motion No. CW070321-3
Moved by Crawford, Seconded by Agnew
It is recommended that
1. The correspondence dated March 1, 2007 from Glen Knox, County Clerk, The
Corporation of the County of Simcoe, re: Funding for the New Homelessness Partnering
Strategy be received.
2. That the Township of Oro-Medonte endorse the Simcoe County Alliances to End
Homelessness' resolution re: Homelessness Initiatives:
"That the Federal government guarantee that municipalities within the County of Simcoe
receive funding in the amounts of at least $140,000 per year under Supportive Community
Partnership Initiatives and $113,000 per year under the Regional Homelessness Initiatives
under the new Homelessness Partnership Initiative;
That the Provincial government increase the funding levels of the Consolidated
Homelessness Prevention Program to enable the County of Simcoe to provide adequate
funding the supports and services for the homeless and near homeless;
That the Provincial government review the current funding structure of the shelter per Diem
rates to reflect actual operating costs;
And That the Federal and Provincial government be continually urged to enhance and
continue homelessness program funding for agencies and services within municipalities in
the County of Simcoe."
3. And Further That Premier Dalton McGuinty, Garfield Dunlop, MPP, Simcoe North and
the County of Simcoe be advised of Council's decision.
Carried.
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Committee of the Whole Meeting -March 21, 2007
b) John Swartz, Chair, Orillia Public Library Board, correspondence dated March 8,
2007 re: Contract for Library Service.
Motion No. CW070321-4
Moved by Coutanche, Seconded by Hough
It is recommended that the correspondence dated March 8, 2007 from John Swartz,
Chair, Orillia Public Library Board, re: Contract for Library Service be received and
referred to the 2007 budget deliberations.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Mayor H.S. Hughes, re: Orillia Public Library Board Representation.
Motion No. CW070321-5
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated March 14, 2007 presented by
Mayor H.S. Hughes, re: Orillia Public Library Board Representation be received.
Carried.
b) Report No. TR 2007-07, Paul Gravelle, Treasurer, re: Statement of Accounts,
February, 2007.
Motion No. CW070321-6
Moved by Evans, Seconded by Coutanche
It is recommended that Report No. TR 2007-07, Paul Gravelle, Treasurer, re:
Statement of Accounts, February, 2007 be received; and further that the accounts
for the month of February, 2007 totalling $950,784.13 be received.
Carried.
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Committee of the Whole Meeting -March 21, 2007
c) Report No. TR 2007-08, Paul Gravelle, Treasurer, re: Banking Services.
Motion No. CW070321-7
Moved by Crawford, Seconded by Agnew
It is recommended that
1. Report No. TR 2007-08, Paul Gravelle, Treasurer, re: Banking Services be
received and adopted.
2. And Further That the Treasurer be directed to request proposals for banking
services.
Carried.
d) Report No. TR 2007-09, Paul Gravelle, Treasurer, re: Treasurer's Statement of
Remuneration.
Motion No. CW070321-8
Moved by Coutanche, Seconded by Hough
It is recommended that Report No. TR 2007-09, Paul Gravelle, Treasurer, re:
Treasurer's Statement of Remuneration be received.
Carried.
e) Draft Mandate Statement [from February 21, 2007 Committee of the Whole
meeting].
Motion No. CW070321-9
Moved by Evans, Seconded by Crawford
It is recommended that the Draft Mandate Statement dated March 14, 2007 and
presented by Councillors Agnew and Coutanche be received.
Carried.
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Committee of the Whole Meeting -March 21, 2007
f) Councillor Coutanche, correspondence dated March 16, 2007 re: Update, Oro-Medonte
Environmental Protection Advisory Group (EPAG) Initiative.
Councillor Coutanche distributed correspondence re: "Caledon Environmental Advisory
Committee, Terms of Reference" to members of Council and staff.
Motion No. CW070321-10
Moved by Hough, Seconded by Coutanche
It is recommended that the correspondence dated March 16, 2007 and presented by
Councillors Coutanche and Agnew, re: Update, Oro-Medonte Environmental Protection
Advisory Group (EPAG) Initiative be received.
Carried.
7. PUBLIC WORKS:
a) Report No. PW 2007-01, Jerry Ball, Public Works Superintendent, re: 2007 Vehicle
Quotations.
Motion No. CW070321-11 (Amendment)
Moved by Crawford, Seconded by Evans
It is recommended that the motion with respect to Report No. PW 2007-01, Jerry Ball,
Public Works Superintendent, re: 2007 Vehicle Quotations be amended to remove the "one
Chevy Aveo economy car in the amount of $16,245.00 (taxes includedy' and "and Building
Departmenf' and that the purchase of an economy car be brought forward after further
investigation for Council's consideration.
Carried.
Motion No. CW070321-12
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. PW 2007-01, Jerry Ball, Public Works Superintendent, re: 2007 Vehicle
Quotations be received and adopted.
2. That the Public Works Superintendent be authorized to purchase two (2)'/z ton pick-up
trucks (regular size) in the amount of $20,306.82 each (taxes included) from Tom Smith
Chevrolet Oldsmobile Ltd.
3. That the expenditure for the Public Works Department vehicle be financed from the
respective reserve.
4. That the expenditure for the Water Department vehicle be financed from the user fees.
5. And Further That the Public Works Superintendent advises the unsuccessful bidders of
Council's decision accordingly.
Carried As Amended.
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Committee of the Whole Meeting- March 21, 2007
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Keith Mathieson, Director of Engineering and Environmental Services, re: Annual
Summary Reports -Water Supply and Treatment - 2006.
Report No. EES 2007-11, Lake Simcoe Regional Airport
Report No. EES 2007-12, Maplewood
Report No. EES 2007-13, Shanty Bay
Report No. EES 2007-14, Sugarbush
Report No. EES 2007-15, Warminster
Motion No. CW070321-13
Moved by Coutanche, Seconded by Agnew
It is recommended that the following reports from Keith Mathieson, Director of Engineering
and Environmental Services, re: Annual Summary Reports -Water Supply and Treatment -
2006 be received and adopted;
Report No. EES 2007-11, lake Simcoe Regional Airport,
Report No. EES 2007-12, Maplewood,
Report No. EES 2007-13, Shanty Bay,
Report No. EES 2007-14, Sugarbush,
Report No. EES 2007-15, Warminster;
and further that the Annual Summary Reports for 2006 for the respective water supply
systems be received.
Carried.
b) Report No. EES 2007-10, Keith Mathieson, Director of Engineering and Environmental
Services re: Pre-Servicing Agreement -Moon Point Corporation -Part of Lots 15 and
16, Concession 3 (South Orillia) and Part of the Road Allowance between Lots 15 and
16, Concession 3 (South Orillia) (Closed by By-law NSO 14786, Confirmed by By-law
NSO 14787 and Approved by By-law NSO 14788), Being Parts 1 & 2 on Plan 51 R-
34471, Being all of PIN #58568-0046 (Lt) -Roll #4346-030-012-42700-0000 [deferred
from March 14, 2007 Council meeting].
Motion No. CW070321-14
Moved by Evans, Seconded by Crawford
It is recommended that
1. Report No. EES 2007-10, Keith Mathieson, Director of Engineering and Environmental
Services re: Pre-Servicing Agreement -Moon Point Corporation -Part of Lots 15 and
16, Concession 3 (South Orillia) and Part of the Road Allowance between Lots 15 and
16, Concession 3 (South Orillia) (Closed by By-law NSO 14786, Confirmed by By-law
NSO 14787 and Approved by By-law NSO 14788), Being Parts 1 & 2 on Plan 51 R-
34471, Being all of PIN #58568-0046 (Lt) -Roll #4346-030-012-42700-0000 be received
and adopted.
2. That the Township of Oro-Medonte enter into aPre-Servicing Agreement with Moon
Point Corporation.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That the owner be notified of Council's decision.
Defeated.
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Committee of the Whole Meeting -March 27, 2007
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2007-04, Bruce Hoppe, Director of Building and Planning
Services, re: Proposed Street Name, Moon Point Corporation, Concession 3,
Part of Lots 15 & 16 (Orillia), Township of Oro-Medonte, Subdivision File: 2004-
SUB-01 deferred from March 7, 2007 Committee of the Whole meeting].
Motion No. CW070321-15
Moved by Crawford, Seconded by Coutanche
It is recommended that
1. Report No. BP 2007-04, Bruce Hoppe, Director of Building and Planning
Services, re: Proposed Street Name, Moon Point Corporation, Concession 3,
Part of Lots 15 & 16 (Orillia), Township of Oro-Medonte, Subdivision File: 2004-
SUB-01 be received and adopted.
2. That the proposed street name of "Greystone Court" be assigned to Street "A" of
Moon Point Corporation approved draft Plan of Subdivision 2004-SUB-01, Part
of Lots 15 and 16, Concession 3 (Orillia), Township of Oro-Medonte.
3. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Defeated.
Motion No. CW070321-16
Moved by Hough, Seconded by Agnew
It is recommended that
1. Report No. BP 2007-04, Bruce Hoppe, Director of Building and Planning
Services, re: Proposed Street Name, Moon Point Corporation, Concession 3,
Part of Lots 15 & 16 (Orillia), Township of Oro-Medonte, Subdivision File: 2004-
SUB-01 be received.
2. That memorandum correspondence dated March 15, 2007 from Bruce Hoppe
re: Proposed Street Name -Moon Point Development be received.
3. That the proposed street name of "Warbler Way" be assigned to Street "A" of
Moon Point Corporation approved draft Plan of Subdivision 2004-SUB-01, Part
of Lots 15 and 16, Concession 3 (Orillia), Township of Oro-Medonte.
4. And Further That the Clerk bring forward the appropriate by-law for Council's
consideration.
Carried.
10.EMERGENCY SERVICES:
None.
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Committee of the Whole Meeting -March 21, 2007
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2007-02, Shawn Binns, Manager of Recreation and Community
Services, re: Request for Exemption -Hawkestone and Area Community
Association Volunteer Day Celebrations.
The Manager of Recreation and Community Services distributed correspondence
dated March 22, 2007 to members of Council.
Motion No. CW070321-17
Moved by Agnew, Seconded by Hough
It is recommended that the motion with respect to Report No. RC 2007-02, Shawn
Binns, Manager of Recreation and Community Services, re: Request for Exemption
- Hawkestone and Area Community Association Volunteer Day Celebrations be
deferred.
Carried.
Motion No. CW070321-18
Moved by Coutanche, Seconded by Agnew
It is recommended that
1. Report No. RC 2007-02, Shawn Binns, Manager of Recreation and Community
Services, re: Request for Exemption -Hawkestone and Area Community
Association Volunteer Day Celebrations be received and adopted.
2. That the Hawkestone and Area Community Association or Scouts Canada
provide a proof of insurance indemnifying the Township of Oro-Medonte of as
per provision 3 of By-law 2006-38.
3. That an exemption to By-Law No 2006-38 be granted to the Hawkestone and
Area Community Association to hold Volunteer Day Celebrations on April 21 S`
2007 upon receipt of proof of insurance.
4. That Line 11 South between Ridge Rd and Hawkestone United Church be
temporarily closed on April 21, 2007 from 11:30 am to 1:30pm inclusive.
5. That the Hawkestone and Area Community Association be granted permission
to utilize 6 Township Temporary Barricades on April 21, 2007.
6. And Further That the applicant and the Public Works Superintendent be notified
of Council's decision.
Deferred.
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Committee of the Whole Meeting -March 21, 2007
b) Report No. RC 2007-03, Shawn Binns, Manager of Recreation and Community
Services, re: Amendment to Alcohol Risk Management Policy.
Motion No. CW070321-19
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. RC 2007-03, Shawn Binns, Manager of Recreation and Community
Services, re: Amendment to Alcohol Risk Management Policy be received and
adopted.
2. That Section 2.1 of Policy #PP-PR-01, Township of Oro-Medonte, Alcohol Risk
Management Policy be deleted and replaced with the following:
"2.1 Facilities for Special Occasion Permits
Hawkestone Community Hall
Jarratt Community Hall
Lions Sports Fields
Old Town Hall (Oro)
Eady Community Hall
Craighurst Community Hatl
Oro-Medonte Arena Banquet Hall
Oro-Medonte Memorial Park
Warminster Community Hall
Edgar Community Hall
Carley Community Hail
Rationale:
Most of these facilities are equipped with adequate kitchen and bar
facilities, or can be made to accommodate same for special occasions.
Washrooms are easily accessible.
Equipment and seating can be arranged in such a manner as to provide
for complete viewing of the facility and participants in these facilities.
These facilities are equipped with adequate parking and accessible
entrances and exits.
The property surrounding these facilities is well maintained and
equipped with adequate lighting."
3. And Further that the Township of Oro-Medonte Community Hafl Boards be
notified of Councils decision.
Carried.
Page 9
Committee of the Whole Meeting -March 21, 2007
12.IN-CAMERA:
Motion No. CW070321-20
Moved by Hough, Seconded by Coutanche
It is recommended that we do now go In-Camera at 10:48 a.m. to discuss Legal and
Personnel Matters.
Carried.
Motion No. CW070321-21
Moved by Evans, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 12:45 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW070321-22
Moved by Coutanche, Seconded by Hough
It is recommended that the confidential correspondence dated March 5, 2007
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (7 Mohawk Heights,
Diesel Generator) be received.
Carried.
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
Councillor Agnew declared a conflict of interest on this Item as his property is in the
vicinity. Councillor Agnew left the room and did not participate in any discussion or
vote on this item.
Motion No. CW070321-23
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence dated March 8, 2007
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (1415 Scarlett Line,
Harvey) be received and that Mr. Harvey be advised that Council is unable to waive
his interest at this time.
Carried.
Page 10
Committee of the Whoie Meeting -March 21, 2007
c) Mayor H.S. Hughes, re: Legal Matter.
Motion No. CW070321-24
Moved by Agnew, Seconded by Coutanche
It is recommended that the confidential verbal information presented by Mayor H.S.
Hughes and correspondence dated August 11, 2006 and July 27, 2005 re: Legal
Matter (Moon Point) be received.
Carried.
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW070321-25
Moved by Coutanche, Seconded by Hough
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO re: Personnel Matter (Fire Dept.) be received.
Carried.
e) Councillor Agnew, re: Legal Matter
Councillor Agnew distributed confidential correspondence dated March 19, 2007 to
members of Council.
Motion No. CW070321-26
Moved by Crawford, Seconded by Evans
It is recommended that the confidential correspondence dated March 19, 2007
presented by Councillor Agnew re: Legal Matter (Martine Crescent) be received.
Carried.
Page 11
Committee of the Whole Meeting -March 21, 2007.
13.ADJOURNMENT:
Motion No. CW070321-27
Moved by Evans, Seconded by Crawford
It is recommended that we do now adjourn at 12:51 p.m.
Carried.
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Committee of the Whole Meeting -March 21, 2007