03 21 2007 COW AgendaTOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, MARCH 21, 2007 TIME: 9:00 a.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Glen Knox, County Clerk, The Corporation of the County of Simcoe, correspondence
dated March 1, 2007 re: Funding for the New Homelessness Partnering Strategy.
b) John Swartz, Chair, Orillia Public Library Board, correspondence dated March 8, 2007 re:
Contract for Library Service.
6. FINANCE AND ADMINISTRATION:
a) Mayor H.S. Hughes, re: Orillia Public Library Board Representation.
b) Report No. TR 2007 -07, Paul Gravelle, Treasurer, re: Statement of Accounts, February,
2007.
c) Report No. TR 2007 -08, Paul Gravelle, Treasurer, re: Banking Services.
d) Report No. TR 2007 -09, Paul Gravelle, Treasurer, re: Treasurer's Statement of
Remuneration.
e) Draft Mandate Statement [from February 21, 2007 Committee of the Whole meeting].
7. PUBLIC WORKS:
a) Report No. PW 2007 -01, Jerry Ball, Public Works Superintendent, re: 2007 Vehicle
Quotations [to be distributed at meeting].
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Keith Mathieson, Director of Engineering and Environmental Services, re: Annual
Summary Reports — Water Supply and Treatment — 2006.
Report No.
EES 2007 -11, Lake Simcoe Regional Airport
Report No.
EES 2007 -12, Maplewood
Report No.
EES 2007 -13, Shanty Bay
Report No.
EES 2007 -14, Sugarbush
Report No.
EES 2007 -15, Warminster
9. BUILDING, PLANNING AND BY -LAW ENFORCEMENT:
a) Report No. BP 2007 -04, Bruce Hoppe, Director of Building and Planning Services, re:
Proposed Street Name, Moon Point Corporation, Concession 3, Part of Lots 15 & 16
(Orillia), Township of Oro - Medonte, Subdivision File: 2004 - SUB -01 [deferred from March
7, 2007 Committee of the Whole meeting].
10.EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2007 -02, Shawn Binns, Manager of Recreation and Community Services,
re: Request for Exemption — Hawkestone and Area Community Association Volunteer
Day Celebrations.
b) Report No. RC 2007 -03, Shawn Binns, Manager of Recreation and Community Services,
re: Amendment to Alcohol Risk Management Policy.
12. IN- CAMERA:
a) Jennifer Zieleniewski, CAO, re: Legal Matter.
b) Jennifer Zieleniewski, CAO, re: Legal Matter.
13.ADJOURNMENT:
K
1W .
ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, March 21, 2007
6. FINANCE AND ADMINISTRATION:
f) Councillor Coutanche, correspondence dated March 16, 2007 re: Update, Oro -
Medonte Environmental Protection Advisory Group (EPAG) Initiative.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
b) Report No. EES 2007 -10, Keith Mathieson, Director of Engineering and
Environmental Services re: Pre - Servicing Agreement — Moon Point Corporation —
Part of Lots 15 and 16, Concession 3 (South Orillia) and Part of the Road Allowance
between Lots 15 and 16, Concession 3 (South Orillia) (Closed by By -law NSO
14786, Confirmed by By -law NSO 14787 and Approved by By -law NSO 14788),
Being Parts 1 & 2 on Plan 51 R- 34471, Being all of PIN #58568 -0046 (Lt) — Roll
#4346- 030 - 012- 42700 -0000 [deferred from March 14, 2007 Council meeting].
12. IN- CAMERA:
c) Mayor H.S. Hughes, re: Legal Matter.
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
The Corporation of the
County of
Simcoe
CLERK'S OFFICE
Telephone Extension 1246
March 1. 2007
Mayors and Council of
County of Simcoe Member Municipalities
Mayors and Council of the
Cities of Barrie and Orillia
Dear Mayor and Council:
Re: Funding for the new Homelessness Partnering Strategy
(705) 726 -9300 Fax: (705) 726-3991
Becton Area(905)729 -2294
Administration Centre
II10 Highway 26
Midhurst, Ontario LOL 1X0
Sx _.
Please be advised that at its meeting on March 1, 2007, Simcoe County Council
adopted the following recommendation of the Human Services Committee:
"THAT the Simcoe County Alliance to End Homelessness resolution, attached as
Schedule 2 to Item HS 07 -031, be endorsed by County Council and forwarded to the
member municipalities and the Cities of Barrie and Orillia for endorsement;
AND THAT County Council request that the appropriate Federal and Provincial
governments restore the funding under the new Homelessness Partnering Strategy to the
2006/2007 levels for Simcoe County."
A full copy of Item HS 07 -031, including the resolution from the Simcoe County Alliance
to End Homelessness is enclosed for your reference. If you have any questions, please
do not hesitate to contact Ms. Terry Talon, General Manager of Social Services.
Yours truly,
Glen R. Knox
County Clerk
/cam
c.c. T. Talon, General Manager of Social Services
0CN
COUNTY OF SIMCOE
ITEM FOR: HUMAN SERVICES COMMITTEE,
SECTION: Children and Community Services
ITEM NO. HS 07 -031
MEETING DATE: February 13, 2007
SUBJECT: Homelessness Funding Pressures Resolution
RECOMMENDATION:
THAT the Simcoe County Alliance to End Homelessness Resolution, attached as Schedule 2 to
Item HS 07 -031, be endorsed by County Council and forwarded to the member municipalities and
the Cities of Barrie and Orillia for endorsement;
AND THAT County Council request that the appropriate Federal and Provincial governments
restore the funding under the new Homelessness Partnering Strategy to the 2006/2007 levels for
Simcoe County.
BACKGROUND:
In September 2006 the Chair of the Simcoe County Alliance to End Homelessness, Rick Jones
made a Deputation to the Human Services Committee outlining issues, gaps and strategies that
homelessness services are facing within the Simcoe County area. It was requested by the Human
Services Committee, and approved by County Council, that staff work with the Simcoe County
Alliance to End Homelessness to complete a Homelessness Resolution and bring back to committee
a follow -up report containing a Homelessness Resolution.
This report contains the Homelessness Resolution as approved by the Simcoe County Alliance to
End Homelessness, an outline of current 2006/2007 provincial and federal homelessness prevention
funds available for Simcoe County, and what impacts would be experienced if no new federal
homelessness prevention funds are targeted to Simcoe County after March 31, 2007.
Provincial and Consolidated Municipal Service Manager (CMSM) Funding Contributions for
Homelessness Prevention
The County of Simcoe as the Consolidated Municipal Service Manager through the annual Ministry
of Community and Social Services Service Agreement is accountable for the delivery of several
homelessness prevention programs that are funded 100% by the province. Two of these programs
include the Consolidated Homelessness Prevention Program and the Emergency Energy Funds.
In addition, the Ministry of Municipal Affairs and Housing through a Service Agreement with the
County of Simcoe provides Rent Bank Funds for households at risk of homelessness. Both the
Emergency Energy Fund and Rent Bank Fund are combined and delivered as one County of Simcoe
program known as the Housing Retention Program, which is administrated by six local housing
Resource Centres located throughout Simcoe County.
With Consolidated Homelessness Prevention Program funded services and projects the County of
Simcoe uses an annual Request for Proposal process to select services and projects that best meet
r- A
February 13, 2007 Human Services Committee HS 07 -031 Page 2
established Ministry of Community and Social Services program guidelines and objectives. The
Request for proposals process includes a call for proposals in which projects are recommended for
funding through an established allocation committee of the Simcoe County Alliance to End
Homelessness. These recommendations are compiled by Social Services staff into a Human
Services Report for further consideration and approval by County Council. Once funding motions
are approved Service Agreements are signed and approved projects are monitored through
established guidelines as set out by the Ministry of Community and Social Services.
The County of Simcoe also manages the National Child Benefit Reinvestment Fund. Through
established Ministry of Community and Social Services program guidelines the County uses a
Request for Proposal process and an allocation committee to select services and projects for
funding. These services and projects are then recommended to the Human Services Committee with
final approval to County Council. The National Child Benefit Allocation Committee over the years
has made recommendations that some of the National Child Benefit Funding be directed towards
Housing Resources Centres to better assist and coordinate housing support needs for low income
households with children to reduce the incidence of homelessness and childhood poverty.
In 2006, one -time Enhancement Funding through the Ontario Works Program was made available
to homelessness services and projects. Homelessness services and projects selected for funding was
based on projects that were submitted through the 2006 Request for Proposal in September 2005
under the old Provincial Homelessness Initiative Funds (PHIF), which has since been blended into
the new Provincial Consolidated Homelessness Prevention Program beginning 2007. Ontario Work
Enhancement Funds no longer exist and all Enhancement Funds had to be allocated by December
31, 2005. Service Providers were made aware that this one -time funding would no longer be
available in 2007.
Federal Homelessness Funding Contributions for Homelessness Prevention
On December 19, 2006 the federal government announced that beginning April 1, 2007 $270
million over the next two years will be made available under a new Homelessness Partnering
Strategy, a strategy aimed at combating homelessness in communities across Canada. The new
Homelessness Partnering Strategy will have a funding component that will be known as the
Homelessness Partnership Initiative which will replace the existing Supporting Communities
Partnerships Initiative (SCPI) and the Regional Homelessness Funds programs that are scheduled to
end on March 31, 2007. Details as to how the new Homelessness Partnering Strategy funding will
be allocated is not available, but according to the Ontario Municipal Social Services Association
communication the Homelessness Partnership Initiative component will be similar to Supporting
Communities Partnerships Initiatives and Regional Homelessness Funds. The Homelessness
Partnership Initiative will be directed to, "designated communities identified as having a significant
problem with homelessness."
Simcoe County homelessness services and projects receiving Supporting Communities Partnerships
Initiative funds (SCPI) and Regional Homelessness Funds in the 2006/2007 fiscal year have been
able to maintain and manage overall service pressures when integrated and coordinated with other
existing provincial homelessness prevention funds. However after April I, 2007 there is no
guarantee that new federal Homelessness Partnership Strategy funding will be allocated to this area.
Also, if new federal Homelessness Partnership Strategy funds actually flow to original Supporting
Communities Partnership Initiatives and Regional Homelessness funded communities such as
Simcoe County it will be critical that the funding levels, at a minimum, remain at the same levels
and are made available as of April 1, 2007 so that existing services /projects can continue without
reduction in service or closures.
February 13, 2007 Human Services Committee HS 07 -031 Page 3
Community Consultation
In December 2006 staff of the Social Services Department met with the Housing Resource Centres
to better understand service pressures and funding impacts that would be felt if no new federal
Homelessness Partnership Strategy funding is targeted for this area after April 1, 2007.
Representatives of these agencies felt that it was important for both the Human Services Committee
and County Council to be informed. Some of the key impacts that would be felt if significant
federal funding is not maintained in this area include:
• Reduced client services in areas of crisis and housing support intervention
• Households remaining homeless for longer periods of time
• Reduced ability to assist low income households with children that require higher levels
of service contact and assistance
• Increased numbers of households becoming homeless due to lack of available housing
support staff expertise to help with eviction prevention and other critical landlord
situations
• Increased utility cutoffs and reconnection fees due to decreased access for households
seeking service at local Housing Resource Centres.
Additional issues, service pressures and impacts for Simcoe County have been documented in the
last Homelessness Community Plan, dated January 2006. The development of the Simcoe County
Homelessness Community Plan was facilitated and written by the Simcoe County Alliance to End
Homelessness and represents the key issues, priorities and actions to decrease the incidence of
homelessness. The Community plan is attached as schedule 3 to this report.
FINANCIAL ANALYSIS:
The 2007 Consolidated Homelessness Prevention Program funding available to the County of
Simcoe is $273,404. This is 100% provincial funding and is comprised both of an annualized
amount of $223,404 and one -time funding of $50,000.
The 2007 Rent Retention Program funding available to the County of Simcoe is $202,054. This
100% provincial funding is comprised of the annualized Emergency Energy Fund amount of
$84,660 along with a one -time funding from the Rent Bank Fund which currently has a January 1,
2007 balance of $117,394.
The 2007 National Child Benefit funding allocated to Housing Resource Centres is $59,000. This is
down from the total 2006 NCB funding allocations to Housing Resource Centres of $73,000. This is
due to lower National Child Benefit Reinvestment Funds for 2007.
The 2006/2007 federal homelessness funding contributions made to community -based
homelessness prevention services for Simcoe County has been $250,000. This total includes
$137,000 allocated through the 2006/2007 Supportive Communities Partnership Initiative funds and
$113,000 allocated through the 2006/2007 Regional Homelessness Funds. Both these federal
programs will end March 31, 2007.
SCHEDULES: The following schedules are attached and form part of this Item.
Schedule 1- Simcoe County Alliance to End Homelessness Resolution Cover Letter.
February 13, 2007 Human Services Committee HS 07 -031 Page 4
,I L
SCA1EH cover
Ietter.DOC
Schedule 2 - Resolution.
Resolution. DOC
Schedule 3 - Simcoe County Alliance to End Homelessness Community Plan.
SCATEH Conimnity
Plan to End and Prev,
Schedule 4 - Federal Homelessness Partnership Strategy.
A
Federal
Homelessness Partne
PREPARED BY: Doriano Calvano, Program Supervisor
APPROVALS:
Date
Greg Bishop, Manager of Children and Community Services February 2, 2007
Terry Talon, General Manager of Social Services February 5, 2007
Thomas Evans, General Manager of Finance and Administration February 5, 2007
Mark Aitken, Chief Administrative Officer February 6, 2007
Schedule 1
Human Services Committee HS 07 -031
February 1St, 2007
J,-
Simcoe County Alliance
To End Homelessness
136 Bayfield Street, suite 100
Barrie, ON L4M -3B1
Phone: (705) 726 -2301 Fax: (705) 726-4897
Email: Nancys @unitedwaysimcoecounty.on.ca
Purpose /Mission:
The Alliance serves as a forum to understand, plan and coordinate activities that raise
awareness of the complex issues surrounding homelessness and to create solutions.
Our Motto is "Working together to end homelessness"
Established in 1998, The Simcoe County Alliance to End Homelessness is a coalition of over
70 community stakeholders and front line workers who are committed to developing and
implementing strategies that will eliminate homelessness.
In September of 2006, Rick Jones, the Chairperson of the Simcoe County Alliance to End
Homelessness presented a deputation to members of the Human Services Committee of the
County of Simcoe.
The deputation was well received and a suggestion was made to have the Simcoe County
Alliance to End Homelessness develop and pass a Homelessness Resolution that County
Council could endorse and support on behalf of the efforts and activities that members of the
Simcoe County Alliance to End Homelessness are actively engaged with.
Enclosed, members of the Human Services Committee will find the approved Homelessness
Resolution that the Simcoe County Alliance to End Homelessness has passed this February
1St, 2007. We are hopeful that members of the Human Services Committee and County
Council will review and endorse this Homelessness Resolution.
Rick Jones, Chairperson
Simcoe County Alliance to End Homelessness
A safe, secure affordable home for every person in Simcoe County.
In Partnership With
° 1
ur,taeavv m
February 1St, 2007
J,-
Simcoe County Alliance
To End Homelessness
136 Bayfield Street, suite 100
Barrie, ON L4M -3B1
Phone: (705) 726 -2301 Fax: (705) 726-4897
Email: Nancys @unitedwaysimcoecounty.on.ca
Purpose /Mission:
The Alliance serves as a forum to understand, plan and coordinate activities that raise
awareness of the complex issues surrounding homelessness and to create solutions.
Our Motto is "Working together to end homelessness"
Established in 1998, The Simcoe County Alliance to End Homelessness is a coalition of over
70 community stakeholders and front line workers who are committed to developing and
implementing strategies that will eliminate homelessness.
In September of 2006, Rick Jones, the Chairperson of the Simcoe County Alliance to End
Homelessness presented a deputation to members of the Human Services Committee of the
County of Simcoe.
The deputation was well received and a suggestion was made to have the Simcoe County
Alliance to End Homelessness develop and pass a Homelessness Resolution that County
Council could endorse and support on behalf of the efforts and activities that members of the
Simcoe County Alliance to End Homelessness are actively engaged with.
Enclosed, members of the Human Services Committee will find the approved Homelessness
Resolution that the Simcoe County Alliance to End Homelessness has passed this February
1St, 2007. We are hopeful that members of the Human Services Committee and County
Council will review and endorse this Homelessness Resolution.
Rick Jones, Chairperson
Simcoe County Alliance to End Homelessness
A safe, secure affordable home for every person in Simcoe County.
Schedule?
Human Services Committee HS 07 -031
Simcoe County Alliance
To End Homelessness
136 Bayfield Street, suite 100
Barrie, ON L4M -3B1
Phone: (705) 726 -2301 Fax: (705) 726 -4897
Email: Nancys @unitedwaysimcoecounty.on.ca
To be forwarded to Federal Government and Provincial government
Re: Homelessness Initiatives
WHEREAS the Council of the County of Simcoe recognizes the ever increasing
problems of homelessness that exist within the municipalities within the County of
Simcoe;
AND WHEREAS the network of supports and services that have been developed by the
communities for the homeless and near homeless are vital to the health and well -being
of the most vulnerable members of society;
AND WHEREAS the funding announcements under the new Federal /National
Homelessness Partnering Strategy has been announced with no increase in funding
over the previous National Homelessness Initiatives;
AND WHEREAS provincial funding for these services were reduced in 1996 from $6.8
million to $2.3 million with an increase of only 2% per year in the last 10 years;
AND WHEREAS the current funding formula for homeless shelters does not meet the
true operating costs of the shelters;
THEREFORE IT BE RESOLVED THAT the Federal government guarantee that
municipalities within the County of Simcoe receive funding in the amounts of at least
$140,000 per year under Supportive Community Partnership Initiatives and $113,000 per
year under the Regional Homelessness Initiatives under the new Homelessness
Partnership Initiative;
AND THAT the Provincial government increase the funding levels of the Consolidated
Homelessness Prevention Program to enable the County of Simcoe to provide adequate
funding the supports and services for the homeless and near homeless;
AND THAT the Provincial government reviews the current funding structure of the
shelter per Diem rates to reflect actual operating costs;
AND THAT the Federal and Provincial government be continually urged to enhance and
continue homelessness program funding for agencies and services within
municipalities in the County of Simcoe.
A safe, secure affordable home for every person in Simcoe County.
In Partnership With
tJ, 2
Unitedway
Simcoe County Alliance
To End Homelessness
136 Bayfield Street, suite 100
Barrie, ON L4M -3B1
Phone: (705) 726 -2301 Fax: (705) 726 -4897
Email: Nancys @unitedwaysimcoecounty.on.ca
To be forwarded to Federal Government and Provincial government
Re: Homelessness Initiatives
WHEREAS the Council of the County of Simcoe recognizes the ever increasing
problems of homelessness that exist within the municipalities within the County of
Simcoe;
AND WHEREAS the network of supports and services that have been developed by the
communities for the homeless and near homeless are vital to the health and well -being
of the most vulnerable members of society;
AND WHEREAS the funding announcements under the new Federal /National
Homelessness Partnering Strategy has been announced with no increase in funding
over the previous National Homelessness Initiatives;
AND WHEREAS provincial funding for these services were reduced in 1996 from $6.8
million to $2.3 million with an increase of only 2% per year in the last 10 years;
AND WHEREAS the current funding formula for homeless shelters does not meet the
true operating costs of the shelters;
THEREFORE IT BE RESOLVED THAT the Federal government guarantee that
municipalities within the County of Simcoe receive funding in the amounts of at least
$140,000 per year under Supportive Community Partnership Initiatives and $113,000 per
year under the Regional Homelessness Initiatives under the new Homelessness
Partnership Initiative;
AND THAT the Provincial government increase the funding levels of the Consolidated
Homelessness Prevention Program to enable the County of Simcoe to provide adequate
funding the supports and services for the homeless and near homeless;
AND THAT the Provincial government reviews the current funding structure of the
shelter per Diem rates to reflect actual operating costs;
AND THAT the Federal and Provincial government be continually urged to enhance and
continue homelessness program funding for agencies and services within
municipalities in the County of Simcoe.
A safe, secure affordable home for every person in Simcoe County.
Schedule 3 Human Services Committee HS 07 -031 Page 1
136 Bayfield Street, Suite 100
*jSimcoe county Barrie, ON L4M 381
" l Alliance to End Tel: 705 - 726 -2301 x22
3 Homelessness Fax: 705 - 726 -4897
•wa,w,ng Together to End lfome +ens ess Email: info @endhomelessness.ca
Simcoe County Alliance to End Homelessness
Community Plan to End & Prevent Homelessness in Simcoe County
January 2006
TABLE OFCONTENTS
Introduction
History &importance of Community Planning
Simcoe County Community Planning Process
Simcoe County Wide Priorities
Collingwood Community Plan
North Simcoe Community Plan
Barrie Community Plan
Orillia Community Plan
New Tecumseth Community Plan
Bradford Community Plan
Additional Comments by Participants
M
Pg 1
Pg 2
Pg 3 -4
Pg 5 -7
Pg 8 -9
Pg 10 -12
Pg 13 -15
Pg 16 -17
Pg 18 -19
Pg 20 -21
For more information contact Kimberly Dawson at 705- 726 -2301 x35
SCATEH Community Plan to End Homelessness 2006
Schedule 3 Human Services Committee HS 07 -031 Page 2
SIMCOE COUNTY COMMUNITY PLAN
Introduction
Established in December 1998, The Simcoe County Alliance to End Homelessness is
a coalition of community stakeholders committed to developing and implementing
strategies that will eliminate homelessness. Membership in the Alliance is open to
individuals or organizations who share this vision. We currently have close to 80
members and six chapters in communities across Simcoe County.
Homelessness is reaching epidemic proportions that we have never seen before in
Simcoe County. Across the County we are seeing a record number of people using
food banks and accessing community meals. There is an ever - increasing number of
working poor who do not have enough money left at the end of the month to cover
their hydro bill or pay their rent. These people require help with basic needs such as
food, shelter, utilities and clothing. There are many people who are merely one pay
cheque away from being homeless. Service providers are serving more and more
people with complex needs.
The History & Importance of Community Planning
The National Homelessness Initiative's Supporting Community Partnerships Initiative
(SCPI) Phase 1 (1999) helped fund temporary shelters and services for people who
were homeless in Barrie and assisted in developing and implementing community
plans in effort to end homelessness. In Phase 1, Barrie was designated a 20%
community, (receiving 20% of the funding) but the Alliance requested that Phase 2
allow us to allocate funds throughout Simcoe County. Unfortunately, due to the
limited amount of funds, $421,602 for all of Simcoe County over three years, those
dollars were mostly allocated to emergency shelter and housing support services.
Over the years, many non - profits, faith groups and private sector businesses have
contributed time and expertise to create local responses to homelessness.
Community planning continues to be a critical tool for communities to maintain the
community- driven process, highlight community needs, and develop innovative and
effective strategies to meet local needs to both prevent and reduce homelessness.
The community plan uses a continuum -of- supports approach, which builds on
existing programs and work already underway within communities to facilitate the
coordination of services such as emergency sheltering, support service and skills
development. By adopting this approach, the community plan provides a foundation
for community action that builds on the community's assets and fosters and
maintains a holistic approach to addressing homelessness. The objectives are to:
• give community service organizations and other interested stakeholders a
framework within which to work together to achieve common goals;
• assist the community in moving along the continuum of supports, by focusing on
transitional, supportive and preventative activities as integral parts of the
community's response to homelessness;
• identify partnership opportunities and build community capacity to help ensure the
sustainability of the projects and the community process;
• assist the community to make the best possible use of scarce resources by
reducing overlap and duplication;
• enable the community to evaluate its progress in reaching its objectives; and
• identify other sources of funding.
SCATEH Community Plan to Prevent & End Homelessness
t,t
Schedule 3 Human Services Committee HS 07 -031 Page 3
SIMCOE COUNTY COMMUNITY PLAN
Simcoe County Community Planning Process 2005106
Over the summer of 2005, several letters were sent to Honourable Joe Fontana
Federal Minister of Labour, Housing and Homelessness requesting Supporting
Community Partnerships Initiative funding, as crucial programs were being put in
jeopardy.
The Alliance decided to be proactive in regards to Community Planning and instead
of awaiting an announcement of federal funding, we began the community planning
process in anticipation of funds. At the September 2005 Alliance Steering Committee
meeting, it was agreed to make community planning to address homelessness a
priority for our bi- annual members' meeting. A notice was sent via e-mail to our
member listserv, chapter members and community partners, and the members'
meeting was also promoted as part of the Co- ordinator's monthly report. At the
October 2005 Alliance Steering Committee Meeting it was decided, because there
was no additional funding available to help with Community Planning, that the
Alliance staff would take the lead in updating our area's community plan to address
homelessness. Originally, a task group was recommended, however the Steering
Committee decided, due to a lack of available time, that Community Planning would
begin at Chapter Meetings of the Alliance and results presented at the members'
meeting
Alliance staff created questions to help stakeholders determine community assets,
gaps, etc. Community planning sessions were facilitated in each of Simcoe County's
geographic areas, including Barrie, Bradford, Collingwood, New Tecumseth, North
Simcoe, and Orillia.
Notices were sent out regarding community planning sessions taking place across
Simcoe County by way of e -mail, letters to local politicians and newspaper articles.
Between October 26 and November 18, community planning sessions took place in
Collingwood, Barrie, North Simcoe, Orillia, New Tecumseth and Bradford. Questions
pertaining to local assets, gaps, partners and potential funding were forwarded to
anyone interested in attending the local planning session. Approximately 70 people in
total attended the planning sessions. Each community was assisted in identifying
local priorities or areas for projects and activities to meet the specific needs of the
people in their community who are homeless and those at risk.
Those in attendance at community planning sessions included local politicians,
service providers, government employees, volunteers, faith groups, etc.
On October 17, 2005 we received correspondence from our local Service Canada
Office stating: "In addition to working on the extension of Phase If of SCP1 1NHI, i.e.
the Administrative 4th Year from April 1, 2006 to March 31, 2007, the federal
government is also in the process of developing the details of the third phase
of SCP1. Many consultations have been held with communities across the country
and one of the results of the consultations was the emergence of a Canadian
Housing Framework. This will be "a more integrated and inclusive approach to
homelessness that will support Canadians all along the housing continuum -- from
homelessness, to supportive housing, all the way to home ownership. The Canadian
Housing Framework and the advent of Service Canada means some realignment of
SCATEH Community Plan to Prevent & End Homelessness 2
Schedule 3 Human Services Committee HS 07 -031 Page 4
SIMCOE COUNTY COMMUNITY PLAN
government processes and priorities. However, Phase ill is a priority. We hope to
know more very shortly and as soon as i have any further information I will let you
know. "
Simcoe County Wide Priorities
Through the community planning process it was easy to identify needs that were
county -wide and therefore we recommend the following four priorities to ending and
preventing homelessness in Simcoe County (not in any particular order):
1. Shelter /Housing Across Continuum
o Emergency shelters
o Transitional housing
o More non - profit subsidized housing — rent geared to income
o Affordable housing — rent controls, rent supplements
2. Network of Support Services for various needs
c Transportation
o Increased support for services and volunteers that serve homeless
o Basic life skills training
o Advocate /support services to help navigate system — more support workers
for complex needs i.e.: literacy, life skill issues, etc.,
3. Income /Funding
• Increased Ontario Works /Ontario Disability Support Program, Canada
Pension (CPP) minimum wage for clients, stop NCBS claw back
• Increased minimum wage
• Core funding for local service providers to meet growing needs
Public Awareness /Education:
• Lack of understanding by general public that people are struggling
• Lack of political support and transparency (Municipal, Provincial, Federal)
• Advocacy (de- stigmatize) to understand who our homeless are - it can be
anyone - many are people with complex needs
The general consensus across the County is that over the past few years, non-
profits, faith groups and volunteer- driven organizations have been asked by various
levels of government to do more and more with the same or less funding. This is
breaking the capacity of non - profit organizations, which we are seeing manifested in
staff burnout, employee turnover and volunteer apathy and fatigue. Most
organizations now are required to put increased energies into piece - mealing funding
together and organizing various fundraisers, which takes away from direct program
delivery.
It is also important to mention that several major needs were mentioned in some
community planning sessions but not others. For instance, Barrie identified the need
for healthcare and access to basic needs. Those from the Bradford area said they
wanted to "stop being the forgotten people of Simcoe County." It seems there are
many organizations that serve Simcoe County and yet they do not go as far as
Bradford to deliver those services. North Simcoe and Orillia felt that a better
coordination of services was needed in their communities. And in Collingwood, the
SCATEH Community Plan to Prevent & End Homelessness
}
Schedule 3 Human Services Committee HS 07 -031 Page 5
SIMCOE COUNTY COMMUNITY PLAN
need for better employment opportunities was mentioned, as well as increased
access to funding through Grey County for services in the Blue Mountain area.
The planning process was a positive experience for all those involved (see comments
last page) and many were very anxious to receive the final report in efforts to help
them end and prevent homelessness in each of their communities. Here follows the
community planning results from each community.
SCATEH Community Plan to Prevent & End Homelessness
Schedule 3 Human Services Committee HS 07 -031 Page 6
COLLINGWOOD COMMUNITY PLAN
GEOGRAPHIC AREA:
Georgian Triangle, encompassing Meaford, The Town of Blue Mountain,
Clearview, Stayner, Creemore, Wasaga Beach and Collingwood
CURRENT ACTIVITIES /PROJECTS (ASSETS):
• Home Horizons — transitional facility
• Mandate to provide transitional housing for up to a year for
Women /Children
• Plan in place, but not yet operational — hope to be within the year
subletting
• Good Food Box — 300 -400 fruit/vegetable boxes
• Targeted to seniors and low income, but is inclusive
• Trillium grant received for F.T. Coordinator and doing fundraising
• Georgian Triangle Housing Resource Centre
• Housing registry which contains advertised vacant rentals and landlord
listings
• Housing support workers have complex needs clients
• Process Georgian Triangle housing retention applications for Simcoe
County
• Facilitate projects /Community Economic Development
• Representative sits on SCATEH Steering Committee
• Emergency Housing ( Stayner, Wasaga Beach, Collingwood)
• Run by Salvation Army
• Funded through County
• Food Bank
Emergency Transportation
• Habitat for Humanity — Collingwood & another in Grey /Bruce
• Collingwood Municipal Affordable Housing Committee, + & -
• Blue Mountain Municipal Affordable Housing Committee
• Community Mental Health Association — Ministry of Health
o Rent assistance /supplements, community support workers in Collingwood
• The Door Youth drop -in centre
• St. Vincent de Paul emergency food bank, assistance with utilities /rent
• Ministerial Committee /Churches emergency food & Informal food pantry
• My Friend's House - Women's shelter
Real Estate Board guarantee 1 month's rent if required - Housing Resource
Centre Administers
• Consumer Survival Centre - Mental health drop -in centre
• Breaking Down Barriers offer peer support program for disabled and life skills
• Beaver Valley Outreach (Blue Mountain)
o Church -run - Food bank/used clothing store, emergency shelter
o Provide funding assistance for housing retention /utilities
o Coordinated efforts with Collingwood
• St. George's Church - Developing senior's housing
PROJECTS & ACTIVITIES NEEDED (not in any particular order)
1. Public Awareness /Education:
o Lack of understanding by residents that people are struggling
SCATEH Community Plan to Prevent & End Homelessness
Schedule 3 Human Services Committee HS 07 -031 Page 7
COLLINGWOOD COMMUNITY PLAN
• Residents have busy lifestyle — no time
• Public perception of residents who live and work in community
• Lack of political support and transparency (Municipal, Provincial, Federal)
• Need better representation from County to Province for Federal and
Provincial funding and programs
• Blue Mountain has no access to Simcoe County funding or programs as
they fall within Grey County where they are not getting their fair share
2. Support Services:
o No emergency shelter
• No drop -in centres (street centres) for disadvantaged
• Need outreach workers who actually work on the streets doing outreach
• Lack of affordable furnishings
• Wasaga Beach Food Bank unstable
• Increased demand straining capacity of non - profits
• Transportation: Disadvantaged have difficulty getting from where they live
to where they work - accessible transportation required
3. Affordable Housing: Lots of costly housing available, no affordable
4. Employment:
• Lack of decent quality employment — seasonal
• Lack of employment services (bureaucracy causes people to fall through
gaps)
Incomes decreasing while cost of living increasing
ORGANIZATIONS THAT SHOULD BE INVOLVED
• Municipal Council *
• Simcoe County Social Services
• Beaver Valley Outreach
• Industry *
• Home Horizons
• Community Mental Health Association
• Food Banks
• Housing Resource Centre
• Saint Vincent de Paul
Red Cross
• Canada Mortgage and Housing Corporation
• Hydro *
• Cab/Taxi Companies
• Hospitals
• Media
• Mental Health Centre
• Georgian College
• TRACKS
• Developers & Property Owners '
• Service Canada `
• Action Centre
• Action 20/20
• Good for Life
• E3 Youth Centre
• SOS
Business Improvement Area
Grey County Social Services
Chamber of Commerce
Police Services
Children's Aid Society
Breaking Down Barriers
Churches *
Salvation Army
Federal Government
United Way
Enbridge
Service Clubs
Bus Companies
Real Estate Board
Ministerial Committee
Schools
Grocery Stores '
The Door
Interwest/Blue Mountain
V.P.I.
Career Access Centre
Rural Living Foundation
Credit Counselling Agencies
Early Years Centre
Penetang Mental Health
SCATEH Community Plan to Prevent & End Homelessness
Schedule 3
Human Services Committee HS 07 -031
Page 8
COLLINGWOOD COMMUNITY PLAN
Provincial Government - Ministry of Health/ Natural Resources/ Community &
Social Services/ Child & Family Services/ Housing & Municipal Affairs /Education
POTENTIAL FLINDERS: (identified above with *)
Federal Government: Service Canada / National Homelessness Initiative
Rural Living Foundation
Georgian Triangle Community Futures Development
Trillium Foundation
Other Private Foundations
General Public Fundraising (specific to projects)
Appealing to Individuals
SCATEH Community Plan to Prevent & End Homelessness
C. i
Schedule 3 Human Services Committee HS 07 -031 Page 9
NORTH SIMCOE COMMUNITY PLAN
GEOGRAPHIC AREA:
Elmvale, Coldwater, Tiny Township, Tay Township, Christian Island, Midland,
Penetang
CURRENT ACTIVITIES /PROJECTS (ASSETS):
• Community Link Housing Support/Registry, transportation, rent/utility assistance
• Wendat Housing Registry
Rosewood Shelter and Transportation Support Worker for abused women
• Hotel chit/emergency voucher through Catholic Family Life Centre
• Twice a month Simcoe Legal Services
North Simcoe Out of the Cold — 5 -6 days /week
Knox Soup Kitchen — Tuesdays
• St. Paul's United Drop In — Mondays
• Penetang Legion — Free lunch Wednesday
• Wendat Mental Health Clients — Saturday lunch
• Georgian Bay Native Women' s Association Community kitchen for clients -
clothing /food
• Approx. 3 meals /month for Aboriginals — Elders or GBNFC members
• River of Life — serve mostly OOTC clients — lunch Thursday
• Mental Health Care — homes for special care for mental health clients
• Mental Health Homelessness Initiative — rent supplement and case management
• River of Life — emergency rooms for those in need — ad hoc
• Salvation Army — food bank, furniture, clothing, bus fares, last resort emergency
shelter
• St. Vincent de Paul — food bank, help people in need — food hampers /vouchers
• Churches help as needed, i.e. food vouchers /heating
• Good Food Box
• LIFT for Youth - Teen Food Bank and work with youth — life skills
• Kelly Shires Breast Cancer foundation — rent
Urban Aboriginal Homelessness — outreach support
• Georgian Bay Metis Office — clothing
• Ontario Works — community startup, food vouchers, etc.,
Passion /collaborative at Chapter, ie: representatives from so many organizations
• Midland Council support
• Shelter Now! Project
PROJECTS & ACTIVITIES NEEDED (not in any particular order)
1. Range of Housing Options
• To include safe, affordable, emergency and transitional shelter
• Shelter Now! #1 priority
• Second stage: abused women, mental health, aboriginal, teen pregnancy,
seniors,
• Harm reduction facility — (OOTC or chit system declined)
• Subsidized housing — non profit
2. Network of Support Services
o Skills needed to live independently, i.e. vocational, mental health,
addictions, budgeting, spiritual, life skills, more legal services
SCATEH Community Plan to Prevent & End Homelessness
Schedule 3 Human Services Committee HS 07 -031 Page 10
NORTH SIMCOE COMMUNITY PLAN
• Support Services available 24 hours, intense outreach required — complex
needs
• Street Centre
• Services more inclusive — currently only abstinence accepted
• Transportation
3. Coordinated services — No local organization mandated to end homelessness
o Coordinated Churches and services — wrap around
o Best use of limited resources
4. Public Awareness /Education:
• Advocacy /lobby
• Help landlords understand rent supplement
• Facilitate the process — ie: support services are required with rent
supplements, how to create affordable housing and use federal /provincial
program
5. Lack of core funding for service provision:
• High demand
• Capacity within the non - profit sector is strained /breaking
Landlords /developers /real estate
• Service clubs'
• Municipal /local government'
• Credit counseling
• Media
• CAS
Police services
• Community Living Huronia
• Simcoe County"
• Sharelife"
• Foundations"
• Health Unit'
• Red Cross
• Community Development Corporation'
• Huronia Community Foundation'
Private sector /business'
Faith community'
Simcoe Legal Clinic
Christian Island
Lobbyist
Kinark
Hospital association
Provincial /Federal (Ministries)"
United Way'
Trillium'
NHI /SCPI`
Good for Life*
CMHC'
Cedar Ridge*
SCATEH Community Plan to Prevent & End Homelessness
5 C.
Schedule 3 Human Services Committee HS 07 -031 Page I I
BARRIE COMMUNITY PLAN
GEOGRAPHIC AREA:
• Innisfil, Oro, Springwater, Lefroy, Belle Ewart, Essa, Borden, Angus, Midhurst,
Barrie
CURRENT ACTIVITIES /PROJECTS (ASSETS):
Five Emergency Shelters & support services
o Bii -nbaan Endaayaang, Youth Haven, Salvation Army, Elizabeth Fry
o Salvation Army shelter and transitional (soup kitchen, family services, etc.,)
David Busby Street Centre — advocacy, referrals, nursing, drop -in, infant needs,
family & children's services, mobile unit
Housing Support Services - Barrie Housing Support & Busby — registries, Share
the Warmth, Housing Retention Fund, Winter Warmth
Central Intake
Barrie Out of the Cold
Foodbanks - Grocery Assistance Program (GAP), Barrie Food Bank
St. Vincent de Paul — store, transition house for men with addictions, food
Good Food Box
Canadian Mental Health Association — Crisis beds, mobile team /ACT, H.I.
Program (40), Justice program, on -duty service
Danny, King of the Basement — awareness
Children's Aid Society
Elizabeth Fry community kitchen
Samaritan House — support services and education
Simcoe Legal Clinic
Barrie Native Friendship Centre
• Catholic Family Life Centre — Social Justice Outreach
SUN Housing
Employment Resource Centre
• AIDS Committee — Housing support/food
• Ontario Works — Simcoe County Next Steps
• Simcoe County non profit housing Service Canada
Habitat for Humanity Simcoe County Nutrition Group
Public Health Harm Reduction Young Teen Parents
Brock Youth Centre Daycare subsidy
Prison support
H.E.L.P.
Mother Care
Eat Well to Excel
Teen Dental Program — Public Health
Women & Children's Shelter
PROJECTS & ACTIVITIES NEEDED (not in anV particular order
1. Shelter — continuum of housing needs:
o Family shelter
o Social housing
o Core funding for emergency shelter — require funding to meet need for
clients to transition, i.e. more per diem to cover costs of operations
o Transitional housing — addiction, mental health, jail
o Better public /private collaboration to create more social housing non - profit
housing
o More affordable housing
SCATEH Community Plan to Prevent & End Homelessness 10
Schedule 3
2.
3.
13
4
Human Services Committee HS 07 -031
��
Page 12
BARRIE COMMUNITY PLAN
Program Support Services:
o Core funding for existing programs - capacity being strained due to growing
needs
o Increasingly asked to serve general public due to downloading from
institutions (i.e. hospitals, jails, etc.,)
o Better communication between organizations
o More intense case management/support
o Increased support for services and volunteers that serve homeless
o Assessments for youth at risk in school system
o Life skills training
o More long term treatment programs and aftercare
o Transportation issues
Health Care:
o Access to physicians, meds to prevent mental illness
o After hours access for mental /medical needs
o More physicians to assess possible ODSP recipients — educate physicians
re application process
o More nurse practitioners
o Need more glasses /dental programs
o More easily accessible provincial drug program
o Reduce waiting lists
Access to Basic Needs:
o Clients need better access to basic needs i.e. health care, food, shelter
o Adequate income for social assistance, working poor
o Improved access to existing programs
o Increased funding for utility arrears programs
Advocacy and Awareness
• General public and politicians
• Political support
• David Busby Street Centre
• Barrie Housing
• AIDS Committee of Simcoe County
• Bii -nbaan
• Canadian Mental Health Association
• Barrie Community Health Centre
• Children's Aid Society
• Barrie Municipal Non Profit Housing
• Politicians — Municipal /Provincial /Federal"
• Philanthropists'
• Utility companies (gas, hydro)'
• County of Simcoe'
• Retail, i.e. Walmart'
• Hotels
• Printing companies
• Dental associations'
Simcoe Community Services
County of Simcoe
St. Vincent de Paul Society
Elizabeth Fry Society
Samaritan House
Churches'
Builders`
Service clubs'
Private sector`
Landlords
Grocers'
Restaurants
Schools and school boards`
Media
Optometrist,
SCATEH Community Plan to Prevent & End Homelessness
OTHER POSSIBLE FUNDERS:
• Georgian Downs
• Trillium
• Foundations
• Honda
• Investment Companies
Real Estate Companies
• Faithworks
• Sports Teams
SCATEH Community Plan to Prevent & End Homelessness 1
Schedule 3 Human Services Committee HS
07 -031 Page 13
BARRIE COMMUNITY PLAN
Physician associations*
Georgian students
Hospitals
Pharmacists
• Food Banks
SPCA, Veterinary Association*
• Banks*
United Way
• Casino Rama*
Golf Courses
• Innisfil Municipal government
VON
• Local Health Integration Networks*
Police Services
• Walk -in clinics
Jails
• Health Canada *
Service Canada
• Canadian Mortgage and Housing Corporation *
First Nations
• Women & Children's Centre
Red Cross
• Simcoe County District Health Unit*
City of Barrie*
• Community Care Access Centre
Catholic Family Life Centre
• Community Legal Clinic
SOS
Parenting programs, i.e. Making the Difference
Women's Resources
• Native Friendship Centre
John Howard Society
• Ontario Works /Ontario Disability Support Program
Habitat for Humanity
• Centre for Addiction and Mental Health
Employment Resource Centre
• Great Canadian Bagel
Kinark Child & Family Services
• New Path Youth and Family Services
Youth Haven
• Catulpa Tamarac Child and Family Services Community Resource Team
• Ministries, i.e. Health, Transportation, Community
& Social Services, Youth &
Child, Attorney General, Housing & Municipal Affairs,
Education, Labour*
OTHER POSSIBLE FUNDERS:
• Georgian Downs
• Trillium
• Foundations
• Honda
• Investment Companies
Real Estate Companies
• Faithworks
• Sports Teams
SCATEH Community Plan to Prevent & End Homelessness 1
Vic- - - I
Schedule 3 Human Services Committee HS 07 -031 Page 14
ORILLIA COMMUNITY PLAN
GEOGRAPHIC AREA:
Lake Country: Severn, Ramara, Oro - Medonte, MnJikaning First Nation, City of
Orillia
CURRENT ACTIVITIES /PROJECTS (ASSETS):
• Housing Registry & Support (Information Orillia, Retention Fund, Winter Warmth,
Share the Warmth)
• Places for People — newly purchased house
• Lighthouse Christian Ministries (shelter, soup kitchen, support services)
• Jubilee House transitional house for women
• Hillcrest — developing rent geared to income for seniors housing
• Non profit housing — Mariposa, Walker Village, Elizabeth Overend, Fellowship
Towers, St. James Court
• Churches /Faith groups
• Green Haven — shelter for abused women & children
• Good Food Box
• Habitat for Humanity — Orillia
• St. Vincent de Paul
• Food banks — Salvation Army, Sharing Place, St. Vincent de Paul
• Foxfell Housing Project
• Eat Well to Excel
• Couchiching Co -op
• Emergency Mobile Unit
• Canadian Mental Health — Key program, mental health shelter, rent supplement
and support
• Ontario Works (OW), Ontario Disability Support Program (ODSP)
• Alliance to End Homelessness
• North Simcoe Victims Crisis Services
• Proactive /aware Municipal Council — Housing Committee
• MnJikaning First Nations Services
• Community Legal Services
• Salvation Army
• Hotel emergency chit system Salvation Army /Police Services
• Private sector — landlords
• Canadian Mental Health Services — services for crisis
• Community Development Corporation (CDC)
• Children's Aid Society
• Early Years
• Telecare
• SOS
• Lots of volunteers
1. Housing — across continuum of care
o Geared to income
o Rent supplement
o Emergency shelters — families in crisis, single parents, youth, senior
o Student residence
SCATEH Community Plan to Prevent & End Homelessness 13
Schedule 3 Human Services Committee HS 07 -031 Page 15
ORILLIA COMMUNITY PLAN
2. Support Services for various needs
o Transportation
o Education, apprenticeship
o Advocate /support service for basic help for clients — navigate system and
determine needs
o Basic life skills
o ODSP to be in central location
o One -stop shopping — OW, ODSP, Food bank, drop -in, clinic, etc.
3. Education /Awareness /Advocacy — know the face of our homeless
o Advocacy (de- stigmatize) understand who our homeless are - it can be
anyone - general community - people with complex needs
4. Funding /Income Issue:
o Core funding for existing services
o Increased cost of living required increased income
o Funding to increase volunteer involvement/recognition
o As needs increase, funding needs to increase
5. Coordination of services:
o Volunteer coordination /registry - volunteers recruited and organized,
training, screening — cut down on duplication
o Co- ordination of support services — funded organizations, faith groups, etc.,
ORGANIZATIONS THAT SHOULD BE INVOLVED (* Potential Funders)
Non- profit housing
• Salvation Army
• St. Vincent de Paul
• Volunteer Resources — if they are still in existence
• Simcoe Legal clinic
• Simcoe County - Ontario Works, Ontario Disability Support
• City of Orillia`
• Simcoe County District Health Unit
• Homeless Collaborative* (faith groups)
• Service Canada*
• Employment Services
• Green Haven
• Construction Association*
• Service Clubs*
• Real Estate Board*
• Prime Minister*
• Georgian College
• Ministry of - Health, Community & Social Services, Education*
• Sharing Place
• MnJikaning First Nations
• Early Years
MP, MPP
• Board of Education
• Media
• Ontario Healthy Communities
SCATEH Community Plan to Prevent & End Homelessness 14
' e-
Schedule 3 Human Services Committee HS 07 -031 Page 16
ORILLIA COMMUNITY PLAN
• Churches /Faith Groups'
• Children's Aid Society
• Native Women's Friendship Centre
OTHER POTENTIAL FUNDERS:
• Canadian Mortgage and Housing Corporation
• Canadian Housing Resource Association (CHRA)
• National Homelessness Initiative — Service Canada
• Trillium
• Ministry of Housing, Municipal Affairs & Homelessness
Faithworks
New Horizons
Private Sector
Casino Rama
Foundations
SCATEH Community Plan to Prevent & End Homelessness 15
Schedule 3 Human Services Committee HS 07 -031 Page 17
NEW TECUMSETH COMMUNITY PLAN
GEOGRAPHIC AREA:
New Tecumseth, Tottenham, Beeton, to Cookstown, Alliston, Loretto, Baxter,
Bond Head, to Mansfield, Rosemont, Everett, Adjala/Tosorontio
CURRENT ACTIVITIES /PROJECTS (ASSETS):
• Housing Support Worker — Housing Retention, Winter warmth, Support services
• My Sister's Place — abused women, not only homeless
• Township emergency housing fund through housing support
Hotel chit system
• Key Program (South Simcoe — Mental Health)
• Ontario Works community start up
• St. Vincent de Paul — food voucher, hydro, emergency shelter (temporary)
• Ministerial Association — ( Beeton, Totteham, Alliston churches)
Habitat for Humanity — New Tecumseth — build house for working poor
Necessity bags — Created by Ontario Works /CONTACT
• Canadian Mental Health Association — case coordination for mental health
• Clothesline — basic needs
• York Transit support — is close to Bradford
• Ontario Early Years Centre — baby needs
Food banks - Good Shephard Food Bank & Tottenham Food Bank
• Lion's Club Christmas Hamper — coordinate all baskets for area for families
• Good Food Box — nutritious food purchased
• Salvation Army Christmas Hampers
• Hope Acres — rehab for additions — alcohol /drugs
• Eat Well to Excel — snack/breakfast
• The Door — youth homelessness
• Faith Groups — soup kitchens, dinners
• Solid Rock Caf6 — soup kitchen lunch
• Pentecostal Church does dinner there 1x week
• My Friend's Place — support for mental health clients
• Nottawasaga Futures - Youth Project
• Non - profit housing — seniors, others
• Ontario Disability Support Program — Ontario disability allowance
PROJECTS & ACTIVITIES NEEDED (not in any particular order)
1. Shelter /Housing Across Continuum
o Emergency shelter
o More subsidized housing
o Property for projects
o Affordable housing — rent controls, rent supplements
2. Support Services
o Increased awareness of programs for homeless, impoverished /working
poor contact lists
o Knowledge about child care subsidy, affordable housing, 24 hour crisis
lines, etc.,
o Support services to help navigate system — advocates for clients /more
support workers for complex needs ie: literacy and life skill issues
o Transportation - local and to services in other areas - Accessible
SCATEH Community Plan to Prevent & End Homelessness 16
Schedule 3 Human Services Committee HS 07 -031 Page 18
NEW TECUMSETH COMMUNITY PLAN
3. Increased Income
o Increased Ontario Works /Ontario Disability Support Program /Senior's
Benefits /stop clawback
o Increased minimum wage
4. Political advocacy /awareness at all levels
o All categories fall under this
o Increased awareness at all levels - political, general public, etc.,
• Nottawasaga Futures
Food Banks
• Habitat for Humanity
My Sister's Place
• Children's Aid Society
Catholic Family Life Centre
• St. Vincent de Paul
Ontario Early Years Centre
• Mayors /Council /MPs /MPPs
Seniors' groups
• Ontario Works /Ontario Disability Support Program* S4 /Legions
• Churches /Ministerial — Alliston/Tottenham*
Clients
• Red Cross*
• CLASS — Community Living Association
• Community Action Program for Children
• Canadian Mental Health Key Program
My Friend's Place,
• Alliston Chamber of Commerce*
• Private Sector*
• Salvation Army
OTHER POTENTIAL FUNDERS
Schools
MotherCare
Landlords
Tottenham Key Program
The Door
Service Clubs
Media
Simcoe County Housing*
• United Way Trillium
• County of Simcoe Grants /Foundations
• Churches Federal Government
• Community /Individual Association Municipal
• Service Canada — Homelessness
• Canadian Mortgage & Housing Corporation
• Provincial — Ministry of Community & Social Services, CCRA (Revenue Canada),
Labour, Municipal Affairs, Housing, Energy /Natural Resources
SCATEH Community Plan to Prevent & End Homelessness 17
f
Schedule 3 Human Services Committee HS 07 -031 Page 19
BRADFORD COMMUNITY PLAN
GEOGRAPHIC AREA:
. Bradford -West Gwillimbury, Bond Head
CURRENT ACTIVITIES /PROJECTS (ASSETS):
• Housing support 1 day /week
• Community meal 1 night/week
• Bradford -West Gwillimbury Community Initiatives
• Canadian Mental Health Homelessness Initiative — Key Program
• Emergency hotel chit system
• St. Vincent de Paul — emergency help - support Food Bank — clothing /furniture
• Bradford Food Bank — Christmas basket — open evenings
• Bradford Manor — referral, mental health, poverty, homeless, affordable
shelter /housing
• Churches — ad hoc help /volunteering
• Youth Centre — The Hub — drop -in, clothing exchange
• Mercy House Transition House — Women's Shelter - Bond Head
• Support services for those that have stayed in shelter from York Transition House
• Canadian Mental Health support services for diagnosed mental health issues
1. Shelter /Housing Across Continuum
• Emergency shelter for women, youth, all ages, sexes, etc.
• More affordable housing — non - profit, rent geared to income, rent
supplement
• More supportive housing
2. Support Services
o Addiction services
o More meals — food /social /nutrition /basic needs
• Drop -in centre
• I.D. Clinic locally
• Housing support work — outreach full time
• Mental health care
• Advocate for clients - Help navigating system — for clients and service
providers
• Transportation - local & to get to services in other areas
3. Education /Awareness
o Landlords, general public, people in need- better understanding of who We
serve & services available
o Political — all levels
4. Increased Income /core funding
o Increased Ontario Works, Ontario Disability Support Program, Canada
Pension (CPP) minimum wage for clients
o Core funding for local service providers to meet growing needs
5. We need to stop being the forgotten people of Simcoe County
o Require local social service office — Ontario Works, Ontario Disability
Support Program, Health Card
o Organizations that are mandated to serve Simcoe County must serve
Bradford, i.e. Salvation Army, Legal Services, SOS, etc.,
SCATEH Community Plan to Prevent & End Homelessness 18
Schedule 3 Human Services Committee HS 07 -031 Page 20
BRADFORD COMMUNITY PLAN
o More local employment opportunities
Politicians — all levels — definitely municipal`
Faith Groups"
Hospitals
The Hub
• Salvation Army (who, where ?)
Addiction — SOS
• General public'
Landlords
• Simcoe County'
Police Services
• Simcoe Legal Aid Services
Good Food Box
• Simcoe County District Health Unit
Private sector`
Economic Development Corporation`
Farmers
• Federal — Service Canada`
Mothercare
Eat Well to Excel
Doctors
Food Banks
Employment Services
• Schools
Local media
• Correction service
Penitentiary
Bradford Immigrant & Community Services
Penetang Mental Health Services
Simcoe County — Ontario Works, Ontario Disability `
Ministries of Community & Social Services, Municipal
Affairs and Housing, Health
(Community Health Service), Energy /Natural Resources'
OTHER POTENTIAL FUNDERS
• United Way
• Trillium
• New Horizons
• Canadian Mental Health Association
SCATEH Community Plan to Prevent & End Homelessness 19
Schedule 3
Human Services Committee HS 07 -031
"C 9
Page 21
ADDITIONAL COMMENTS
ADDITIONAL COMMENTS MADE BY PARTICIPANTS:
It's difficult to ascertain the actual number of people in need — research is needed
Non- profits asked to do more with same or less funding - breaking capacity of
non - profits - becoming fundraisers, not program delivery
Planning session was beneficial — we want to be part of the solution
Increased awareness of what's available and SCATEH
Beneficial — want this plan to come back to community and be action driven
Generated renewed interest in issues and local Chapter of the Alliance
Communities across S.C. that do not have the basic emergency shelter must be
the priority for funding coming to Simcoe County, i.e. Shelter Now! (NS)
Continued stress on non - profit sector — prov /feds must provide funding
Must do more lobbying - We've done a good job supporting people in need with
limited resources but really by responding to the need we've let the government
off the hook
Allocating process must consider local needs - Streamlining funding —
Volunteers alone will not solve this issue (bandaid) — long term support is solution
Affordable housing is happening — we have much to celebrate
Non- profit sector capacity breaking — expected to do more with same /less
Funding cuts straining on time and demands too much
Housing support key to keeping people housed
Breaking capacity of non - profit organizations
Difficult to participate in community partnerships when you're spread so thin
The Alliance connects me to community /networking - Wrap - around the key
We need a better word than affordable. What does it mean? Different things to
different people
If you don't solve housing problem, you don't solve the problem
Process is difficult — how to approach project - help to navigate and develop
affordable housing
Web -site with answers to FAQs when developing housing projects
Remember who we serve and what their needs are and let's make sure we're not
making things more difficult for clients when developing new programs
• Homelessness /poverty is getting worse, not better
• Need to get to social justice issue - "more justice, less charity"
• Government telling churches /volunteer sector /non- profits to do more with less —
burnout
• 3 levels of access to service: 1) service does not exist! 2) service does not exist
locally! transportation needs to service in other area!
• County -wide organizations forget Bradford — Increases in funding but not for
Bradford services
• Working together — collaborative — support for Alliance
• Answers don't come easy — from anywhere
• Cultural needs — diversity, migrant workers
• Breaking capacity of local non - profits
• Local leaders needed /volunteers
• Education and awareness key
• Appreciated being here
• Created a comprehensive base to work from
• Rents increasing, but supplement does not
SCATEH Community Plan to Prevent & End Homelessness 20
Schedule 3 Human Services Committee HS 07 -031 Page 22
ADDITIONAL COMMENTS
• Collaborate and coordinate
• Achieved broader view of County
• Public awareness the key
• Municipality spends a lot on housing
• Train church volunteers to help as advocates
• Huge increase in crisis /need
• Homelessness on fringe of our mandate
• Burnout — staff and volunteer
• Delighted with turn -out
• Great/informative
• More lobbying needed
SCATEH Community Plan to Prevent & End Homelessness 21
Schedule 4
1*1
Wednesday, Jan. 31,
2007
12:17 EST
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Canada's New Government Commits $526 Million to Combat
Homelessness and Extend Funding for Renovation Programs
OTTAWA, ONTARIO, December 19, 2006- Today, the Honourable Diane Finley, Minister of Human
Resources and Social Development, announced $526 million for the new Homelessness Partnering
Strategy (HPS), a strategy aimed at combating homelessness in communities across Canada and
extending CMHC's renovation programs.
The new Homelessness Pannering Strategy (HPS) will be funded at $270 million over two years.
The new Homelessness Partnering Strategy (HPS) includes:
• Consulting with stakeholders from the private and non - profit sectors and listening to their
concerns;
• Partnering with the provinces and territories in the new year to determine how fund ng will be
effectively allocated across Canada, thereby addressing the unique needs of many Canadian
communities similar to the Canada - Quebec Agreement model;
• Providing greater access to support networks appropriate to individual needs of homeless
people (such as skills training, health and substance abuse treatment) to help theme attain self -
sufficiency and full participation in Canadian society;
• Requiring that funding be specifically targeted at the development of transitional and
supportive housing; and
• Tracking progress in the prevention and reduction of homelessness.
"This announcement will help The Salvation Army give hope today and everyday by investing in the
future of marginalized and overlooked people in communities across Canada," said Commissioner of
the The Salvation Army, Christine MacMillan. 'We are extremely grateful for the generous support of the
federal government and we value this partnership and their commitment to supporting vulnerable
Canadians."
"Canada's New Government is delivering on its commitment to help those who are homeless and those
at risk of becoming homeless," said Minister Finley. 'We consulted with stakeholders - those on the front
lines giving assistance everyday to families in need - and listened to their concerns. In the New Year,
we will bring the provinces and territories to the table to better address the needs of particular regions
and communities. But most importantly, this Homelessness Partnering Strategy gives hope to the
homeless with sustainable solutions to become active members of Canadian society."
"Today's announcement is good news for Quebec," said Minister Cannon. "Our new Homelessness
Partnering Strategy will help ensure that funding is provided for the next two years to help those who
need it most, and will build on the existing Canada - Quebec Agreement."
"This new Homelessness Partnering Strategy will allow for important partnerships to develop solutions
to reducing homelessness," said John Dickie, President of the Canadian Federation of Apartment
C-t
Schedule 4 Human Services Committee HS 07 -031 Page 2
Associations
As a part of this $526 million investment, Minister Finley announced $256 million for the two -year
extension of Canada Mortgage and Housing Corporation's (CMHC) renovation programs for low- income
households. These home modifications help seniors and persons with disabilities remain independent in
their homes, and preserve the housing for people who are at risk of homelessness. These programs will
help improve the living conditions for some 38,000 low- income people including seniors, persons with
disabilities, victims of family violence and Aboriginal peoples.
To help ensure Canadians have safe, adequate and affordable housing, Canada's New Government
also announced an investment of $1.4 billion in Budget 2006. This investment is being made through
the establishment of three housing trusts for the provinces and territories to invest in affordable housing.
Human Resources and Social Development Canada's Homelessness Partnering Strategy will take
effect April 1, 2007.
-30-
March 8, 2007
Orillia Public Library
1� F'. 1 5 '!'41
Memo to: Mayor and Council, Corporation of the Township of Oro - Medonte
From: John Swartz, Chair, Orillia Public Library Board
Re: Contract for Library Service
We have enclosed the contract under which the Orillia Public Library will
provide library service to the residents of the Township of Oro - Medonte for the
next four years.
We ask you to sign on behalf of your municipality and send a signed copy of the
contract back to the Orillia Public Library.
The Orillia Public Library has added many new services, collections and on -line
databases since the last contract to improve the lives of the residents of the
communities we serve. We thank you for your support and look forward to
continuing to deliver library service to the residents of the Township of Oro -
Medonte.
Sincerely,
John Swartz
Chair, Orillia Public Library Board
10
CONTRACT FOR LIBRARY SERVICE
AGREEMENT
between The Orillia Public Library Board
36 Mississaga Street West
Orillia, Ontario
L3V 3A6
( "the Public Library Board ")
and The Township of Oro - Medonte
P.O. Box 100
Oro, Ontario
LOL 2X0
( "the Municipality)
The Municipality and the Public Library Board agree as follows:
1.0 Description of Services:
1.1 The Public Library Board shall endeavour to provide, in cooperation with other
public library boards, a comprehensive and efficient library service to the
residents of the Municipality.
1.2 The Public Library Board shall operate a library open a minimum of 20 hours per
week and shall not make a charge for admission to the library or for use in the
library of the library's materials by the residents of the Municipality.
1.3 The Public Library Board shall allow the residents of the Municipality to:
(a) Borrow circulating books; and
(b) Use reference and information services as the Public Library Board
considers practicable, without making any charge.
1.4 The Public Library Board may impose such fees as it considers proper for
services not referred to in section 1.2 and 1.3.
2.0 Public Library Board's Warranties:
2.1 The Public Library Board is a corporation duly established under the Public
Libraries Act (RSO 1990, Chapter P44, as amended).
2.2 To ensure quality library service under this Agreement, the Public Library Board
shall endeavour to:
(a) Ensure that all materials are available for use outside the library except
those used frequently for reference service, and rare and fragile items;
b) Ensure circulation policies of greatest convenience to the user and
maximum use of materials;
(c) Ensure that the selection of materials reflects the needs of the
community as defined in regular community analyses and needs studies;
(d) Ensure that the information provided to public library users is accurate,'
up -to -date and is coordinated with other appropriate organizations;
(e) Ensure that all library facilities are accessible as defined by the
standards of accessibility of the Ontario Building Code;
(f) Provide resources, programs and services to meet defined community
needs;
(g) Provide a telephone in each of their facilities in order to ensure user
access and maintain communication with other library systems.
3.0 Cost:
3.1 The Municipality shall pay the Orillia Public Library Board the sum of: Ninety
Thousand Dollars ($90,000) for the year 2007; Ninety -Two Thousand and
Seven Hundred Dollars ($92,700) for the year 2008, and Ninety -Five Thousand
and Four Hundred and Eighty Dollars ($95,480) for the year 2009, Ninety -
Eight Thousand and Three Hundred and Forty Dollars ($98,340) for the year
2010.
3.2 Payments shall be quarterly on March 31, June 30, September 30, and
December 31.
2
4.0 Municipal Representation on the Orillia Public Library Board:
4.1 The Public Library Board shall request its appointing council to appoint a
member of the Township of Oro - Medonte Council (or a resident of the
Township of Oro - Medonte designated by the Township of Oro - Medonte
Council), recommended by the Township of Oro - Medonte Council, to the Public
Library Board.
5.0 Reports:
5.1 The Public Library Board shall submit an annual report to the Municipality.
5.2 The Municipality shall make an annual financial report to the Minister and make
any other reports required by the Public Libraries Act, and its regulations or
requested by the Minster.
6.0 Limitation of Liability:
6.1 The Municipality shall not be liable for any injury, death or property damage to
the Public Library Board, its employees or agents or for any claim by any third
party against the Public Library Board, its employees or agents.
6.2 The Municipality shall not be liable for any incidental, indirect, special or
consequential damages or loss of use, revenue or profit of the Public Library
Board arising out of or in any way related to this Agreement or the services.
7.0 Cancellation:
7.1 Either the Municipality or the Public Library Board may terminate this
Agreement at any time upon six months of notice in writing.
8.0 Notices:
8.1 Notices under this Agreement shall be given in writing by personal delivery or
by mail.
8.2 Notice by mail shall be deemed to have been given on the fourth business day
after the date of mailing.
9.0 Signing Authority:
9.1 Contracts are to be signed on behalf of the Public Library Board, by the Chair
and Secretary of the Board and, on behalf of the contracting municipality by two
(2) authorized Signing Officers.
3
10.0 Inspection:
10.1 The Municipality shall be entitled at all reasonable times, to review any records,
books, accounts and documents in the possession or under the control of the
Public Library Board.
11.0 Duration:
11.1 This Agreement shall, subject to Section 7 hereof, be in force and effect for four
years from the 1 st day of January 2007 to the 31 st day of December 2010.
12.0 Entire Contract:
12.1 This Agreement constitutes the entire Agreement between the parties. There
are no other agreements or understanding.
DATE
THE MUNICIPALITY (Seal)
Signing Officer
THE MUNICIPALITY (Seal)
Signing Officer
DATE
THE PUBLIC LIBRARY BOARD
Chair
THE PUBLIC LIBRARY BOARD
Secretary
Page 1 of 1
I
Irwin, Doug
From:
Irwin, Doug
Sent:
Wednesday, March 14, 2007 11:38 AM
To:
Council
Cc:
Zieleniewski, Jennifer; Teeter, Janette
Subject: Orillia Public Library Board - update
Your Worship and Members of Council,
The Clerk's office has heard back from Orillia with respect to the Orillia Public Library Board.
The Orillia Public Library Board will not be changing their regular meeting schedule (the 4th Wednesday of each
month). The Board is aware that this meeting schedule is a conflict for our Council.
Representation on the Orillia Public Library Board does not have to be an elected official.
Please note that the Township does not have representation on any of the other Library Boards.
Regards,
Doug Irwin, Clerk
Township of Oro - Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
E -mail: dinwin @oro- medonte.ca
3/15/2007
TOWNSHIP OF ORO- MEDONTE
REPORT
Dept. Report No.
To:
Prepared By:
TR 2007 -07
Committee of the Whole
Bonnie McPhee
AQ00332
Subject:
Department:
Council
February
Treasury
AC00422
Statement of Accounts
14, 2007
Date:
C. of W.
21, 2007
AQ00334
February
March 12, 2007
Motion #
February
R.M. File #:
Date:
Roll #:
Following is the statement of accounts for the month of February.
Batch No. Date
Cheaue Reaisters:
AC00421
February
07, 2007
AQ00331
February
08, 2007
AQ00332
February
09, 2007
A000333
February
13, 2007
AC00422
February
14, 2007
AC00423
February
21, 2007
AQ00334
February
28, 2007
AC00424
February
28, 2007
Payroll:
PR00200 February 03, 2007
PR00204 February 17, 2007
Credit Card Registers:
AE00053 February 21, 2007
AE00054 February 21, 2007
Amount
$ 118,651.77
800.00
90,000.00
9,684.95
76,863.68
295,732.57
3,246.47
157,453.96
93,149.41
103,699.08
$ 752,433.40
497.66
1,004.58 1,502.24
Total $ 950,784.13
RECOMMENDATIONS
THAT Report No. TR 2007 -07 is received.
The accounts for the month of February 2007 totaling $ 950,784.13 are received.
Respectfully submitted,
Bonnie McPhee
Accounting Clerk
C.A.O. Comments: Date:
C.A.O. Dept. Head
-2-
TOWNSHIP OF ORO- MEDONTE
.0.
Dept. Report No. TR2007- 08
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: Banking Services
Department: Treasury
Date: March 13, 2007
R.M. File #:
Roll #:
In 2000, the municipality requested proposals for banking services. As a result, effective July 1, 2000,
the municipality entered into a five year agreement for banking services with the Bank of Montreal.
This agreement was extended on July 1, 2005 for a two year period. The Bank of Montreal would not
provide an extension beyond June 30, 2007 as mandated changes in the banking industry in the area
of cheque imaging and electronic transfer of files will require the terms and conditions of the
agreement to be re- evaluated.
The original agreement stipulated interest on amounts on deposit to be Prime — 1.75% and no
service charges. The extension agreement stipulated interest on amounts on deposit to be Prime —
1.84% and no service charges.
ANALYSIS:
Prior to 2000, banking services were provided to the municipality by the Toronto Dominion Bank.
They have indicated that they would like the opportunity to re- acquire the municipality as a customer.
The Royal Bank of Canada has also expressed an interest in submitting a proposal if and when the
opportunity arises.
As such, and given the changes occurring in the banking industry, we respectfully recommend that
the municipality request proposals for banking services from Schedule 1 banks operating in the
region, namely:
Bank Of Montreal
Bank of Nova Scotia
Canadian Imperial Bank of Commerce
National Bank of Canada
Royal bank of Canada
Toronto - Dominion Bank
RECOMMENDATIONS :
1. THAT Report No.TR2007 -08 be received and adopted.
2. THAT the Treasurer be directed to request proposals for banking services.
Respectfully submitted,
Paul Gravelle
Treasurer
C.A.O. Comments:
C.A.O.
Date: 1
Dept. Head
6rm
L^ d - �
TOWNSHIP OF ORO- MEDONTE
:14:161 .
Dept. Report No. TR2007 -09
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: Treasurer's
Statement of remuneration
Department: Treasury
Date: March 13, 2007
R.M. File #:
Roll #:
S. 284 of the Municipal Act stipulates that the Treasurer shall in each year on or before March 31St
provide to Council an itemized statement of remuneration and expenses paid in the previous year to
each member of Council and each person, other than a member of Council, appointed by the
municipality to serve as a member of any body, including a local board.
ANALYSIS:
Please find attached the Treasurer's statement of remuneration and expenses for the year 2006.
1. THAT Report No. TR2007 -09 be received.
Respectfully submitted,
Paul Gravelle
Treasurer
�j
TOWNSHIP OF ORO- MEDONTE
TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES FOR THE YEAR 2006
COUNCIL
Neil Craig
Harry Hughes
Daniel Buttineau
Ralph Hough
Paul Marshall
John Crawford
Ruth Fountain
Mel Coutanche
Terry Allison
Sandy Agnew
Dwight Evans
COMMITTEE OF
ADJUSTMENT
Lynda Aiken
Michelle Lynch
Gary Potter
David Edwards
Allan Johnson
MEETING REGISTRATION ACCOMODATIONS,
SALARY FEES FEES MEALS,ETC. MILEAGE TOTAL
22,325.44
4,875.00
515.00
727.12
1,640.73
30,083.29
18,528.40
3,225.00
710.00
674.53
623.06
23,760.99
12,795.22
3,150.00
690.00
674.89
1,088.84
18,398.95
13,777.38
3,631.20
690.00
690.80
1,075.90
19,865.28
12,795.22
3,684.60
450.00
826.93
262.95
18,019.70
13,523.40
4,275.00
449.02
18,247.42
12,795.22
3,525.00
610.00
690.34
422.25
18,042.81
728.18
150.00
14.72
892.90
728.18
150.00
878.18
728.18
150.00
30.19
908.37
728.18
150.00
12.08
890.26
109,453.00
26,965.80
3,665.00
4,284.61
5,577.47
149,988.15
2,100.00
117.10
2,217.10
2,100.00
324.38
2,424.38
1,725.00
171.86
1,896.86
1,800.00 190.00
215.10
2,205.10
2,325.00
366.40
2,691.40
10,050.00 190.00
1,194.84
11,434.84
prepared by Paul Gravelle, Treasurer March 13, 2007
PLANNING
ADVISORY
COMMITTEE
Mel Coutanche
Terry Allison
Craig Drury
Robert Barlow
John Miller
RECREATION
ADVISORY
COMMITTEE
TOWNSHIP OF ORO- MEDONTE
TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES FOR THE YEAR 2006
MEETING REGISTRATION ACCOMODATIONS,
SALARY FEES FEES MEALS,ETC. MILEAGE TOTAL
525.00
105.66
630.66
450.00
113.21
563.21
375.00
37.74
412.74
450.00
90.57
540.57
600.00
105.66
705.66
2,400.00
452.84
2,852.84
Lynette Mader
225.00
58.87
283.87
Bob Gregory
300.00
30.19
330.19
Ian Hunter
300.00
15.09
315.09
825.00
104.15
645.28
NOTTAWASAGA
VALLEY
CONSERVATION
AUTHORITY
Ruth Fountain
Ralph Hough
•i •1
MUM
prepared by Paul Gravelle, Treasurer March 13, 2007
405.00 1,173.60
495.00 1,263.60
.20
t
TOWNSHIP OF ORO- MEDONTE
TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES FOR THE YEAR 2006
MEETING REGISTRATION ACCOMODATIONS,
SALARY FEES FEES MEALS,ETC. MILEAGE TOTAL
LAKE SIMCOE
CONSERVATION
AUTHORITY
Paul Marshall 740.40 807.30 1,547.70
LAKE SIMCOE
REGIONAL
AIRPORT
John Crawford 1,781.28
1 ,781.28
Ralph Hough 1,583.36
1,583.36
Len Leach 1,781.28
1,781.28
5,145.92
5,145.92
prepared by Paul Gravelle, Treasurer March 13, 2007
DRAFT (MC)
Mar 14 - 07 (SA & MC +)
Healthy Community Service Excellence
Oro - Medonte policies Employees and Council promote
promote a healthy a welcoming, courteous and
environment and encourage professional culture of service
healthy lifestyles excellence
V
Sustainable
Oro - Medonte strives to
build a sustainable
community - with regard
for future generations.
i
Mandate for 2007 -2010
Service excellence, while
building a sustainable,
healthy community that
enriches quality of life
Quality of Life
Oro - Medonte's natural beauty,
planned development,
preservation of our rural and
recreational character
contributes to an enriched
quality of life.
Accountability
Oro - Medonte is
responsible for
managing resources and
services over the
long term.
Notes from discussions with the CALEDON ENVIROMENTAL
ADVISORY COMMITTEE (CEAC) Mar 16 -07:
Present from 0 -M: Sandy Agnew, Mel Coutanche
From Caledon: Planner - Todd Salter; Public members - John Abbott,
Dorothy and Neil (Committee Chair)
Purpose: Get advice from an established EAC, for Oro- Medonte
Desired Outcomes — learn from the CEAC about:
1. Leadership
2. Structure and Control
3. Terms of Reference
4. Reporting
5. Cost / Benefit
6. Other?
The Meeting:
Sandy and Mel thanked the Caledon people for the meeting and
highlighted the reasons we needed to meet with a group like theirs:
• Strong input during the recent Election Campaign
• Environment is one of the "pillars" of the 0 -M OP
• Need to initiate activities for some /all of: Energy Conservation,
Healthy Citizens, Waste reduction, Water Conservation,
Ecological Implications of development, Education and (much)
more Public Involvement
1. Leadership points
• Started 10 years ago from an OP review process in early `90s
• Several "champions" from the public
• Steering Committee established for the YEAR -LONG process
• Several 1/2 day Workshops to get public input
• Todd is an employee (Environmental Planner)
• Volunteer "base" is required (the CEAC has 20 public members)
2. Structure and Contro!
• See Terms of Reference
• Advisory to Council
• Do NOT review specific development applications unless (rarely)
asked by Council
2
• Subcommittees are specific to the CEAC and do add additional
public members occasionally, depending on the need for
expertise.
• The CEAC meets 10 times per year (not July or December)
3. Terms of Reference
• Received a copy and will copy for O -M Staff & Council
• 20 Public, 2 Council, 1 Staff
• CEAC has a 5 -year Strategic Plan
• The CEAC comments on Environmental Policy and Planning and
not (usually) on specific (development) Applications.
4. Reporting
Reports / meets with Council quarterly. This is very effective.
5. Cost / Benefit
• Staff support (Todd) is 1 -2 days per month
• Budget = approx $2500 per year (seldom used)
• Public members are not paid
6. Other
• Advice for us: Encourage, Build relationships to help Council &
Staff, Figure out what you want for O -M,
• Go to the annual EAC symposium - in Waterloo this fall
• Caledon is 700 square kilometers, 50,000+ population, 3
watersheds, resource (gravel) extraction
• Caledon has no Planning Advisory Committee
• Caledon has 14 -16 Staff in the Planning Department
7. Action Items (for Oro - Medonte)
#
What is to be done
Bv
Date
Comments
1
Set up visit with Newmarket
SA
ASAP
TA, SA, and Planning
EPAC
Staff two? attend
2
Exchange E -mails with the 4
SA
As
Good networking for
Caledon EPAC members
MC
re 'd
the future
3
Input this information to
MC
Mar
COTW Agenda Item
Staff and Council
21
CALEDON ENVIRONMENTAL ADVISORY COMMITTEE��
r ,'J " "
[C.E.A.C.] ;u
TERMS OF REFERENCE
MARCH 1996
Revised: January 2000, January 2003
Note: The use of italics in this document denotes key terminology
which is defined in Appendix A - Glossary of Terms.
IN THE BELIEF THAT LOCAL RESIDENTS CAN AND SHOULD CONTRIBUTE TO
THE STEWARDSHIP OF OUR NATURAL ENVIRONMENT, BOTH INDIVIDUALLY
AND COLLECTIVELY, THE FOLLOWING ARE THE GOAL, PRINCIPLES AND
ACTIVITIES OF A COUNCIL APPOINTED GROUP OF CITIZENS CALLED THE
CALEDON ENVIRONMENTAL ADVISORY COMMITTEE (C.E.A.C.)
1.0 GOAL:
To advise and assist the Council and the citizens of the Town of Caledon in the protection,
enhancement, restoration, management and appreciation of our common natural heritage
and in ensuring that our communities are planned for environmental sustainability, health
and respect for all life.
2.0 GUIDING PRINCIPLES:
These principles are intended to guide and assess the actions of the Caledon Environmental
Advisory Committee. In carrying out its mandate, the CEAC will be governed by these
principles and will not undertake any actions which compromise its commitment to these
principles.
2.1 Sustainability
The sustainable integrity of ecosystems, both natural and human, will be a primary
consideration in all activities and decision making processes.
2.2 Carrying Capacity
The natural limits of ecosystems must be respected and the cumulative environmental
effects of development assessed.
2.3 Mutual Support
Ecosystem integrity and sustainable social, physical, and economic health are
interdependent.
2.4 Long Term Perspective
The effects of decisions and trends will be considered in a time perspective of seven
generations, to assure precaution, wise use, and equity.
2.5 Innovation
Positive, responsible and creative environmental stewardship and change will be fostered.
A diversity of organizations and solutions is recognized as a strength.
2.6 Stewardship
The people of Caledon are acknowledged as important stewards of the environment and as
sources of information about the history and current condition of ecosystems.
2.7 CEAC Perspective
The CEAC shall strive to bring a broad, multi - disciplinary and objective perspective to its
activities, and shall remain adaptable and responsible to new issues and challenges.
3.0 ACTIVITIES
3. 3.1 Offer Advice on:
3.1.1 Protection, enhancement, restoration and management of ecosystems and ecosystem
integrity both within and related to Caledon.
3.1.2 Sustainable use and management of renewable and non - renewable natural resources, such
as: aggregates; forestry; and, agriculture.
3.1.3. Development, implementation, evaluation and monitoring of municipal environmental
policies, programs, studies and other initiatives.
3.1.4 Data gaps, information needs and new strategies regarding environmental sustainability.
3.1.5 Monitoring ecosystem health and recommendations for specific studies and
enhancement/restoration measures, relating to ecosystem health.
3.1.6 Preparation of guidelines for environmentally related initiatives such as: environmental
impact studies and management plans; ecological restoration; and; monitoring programs.
3.2 Prepare:
3.2.1 A five year strategic plan.
2
3.2.2 An annual Status Report and Work Plan which shall be submitted to Council in October of
each year. The report shall, among other things:
a) summarize the activities and achievements of the CEAC over the previous year•,
b) describe ongoing activities and issues and identify new priorities /concerns; and,
c) outline the Committee's primary projects for the upcoming year, including all
anticipated budgetary needs.
The Committee may, from time to time, become aware of additional environmental
concerns and issues which are not identified in the annual Status Report and Work Plan, but
which the Committee believes are relevant to the goal, principles and activities of the
CEAC. In such circumstances, the Committee shall seek Council's direction to become
involved in these issues as appropriate.
3.2.3 A "State of the Environment Report" for Caledon (maybe prepared every five years).
3.3 Research:
3.3.1 Review and compile environmental, social and economic studies and documents pertinent
to Caledon to provide a storehouse of research and information for public and private use.
3.3.2 Conduct/promote research and other special projects to support the goal, principles and
activities of the CEAC.
3.4 Review and Comment on:
3.4.1 The environmental policies, programs, legislation, reports and initiatives of government and
non - government organizations which pertain to municipal environmental planning.
3.4.2 Current Ontario Municipal Board and legal decisions which affect the interpretation and
implementation of environmental planning policies.
3.4.3 Issues referred to the Committee by Council, including, but not necessarily limited to:
development proposals; environmental impact studies and management plans; and,
environmental assessments. In considering such referrals, CEAC will review the issue and
advise Council of a recommended course of action and/or response. Where such referrals
are subject to time constraints, either legislative or Council imposed, CEAC is bound by
such limits. If CEAC believes it will be unable to meet applicable deadlines Council must
be advised accordingly.
3.5 Liaison:
3.5.1 Exchange information with other environmental advisory committees, municipal
3
environmental planners, federal and provincial agencies, Non - Governmental Organizations
(NGO's) and other Caledon groups involved in activities such as economic development,
waste, resource management, agriculture, health and recreation/tourism which may also
have an interest in ecosystem integrity and the sustainability of communities.
3.6 Public Education:
3.6.1 Develop and conduct a public education program which supports the growth of
environmental awareness and appreciation in Caledon and promotes the goal, principles and
activities of the CEAC.
4.
4.1 CEAC shall consist of 18 -24 members appointed by Council. This membership shall be
composed of: members of the public, preferably including 2 representatives from the
agricultural community and representation from each of the Caledon Secondary Schools;
two Caledon Councillors; and, two Caledon staff members, at least one being from the
Planning Department. All members are regarded as private citizens and do not represent
any agency or firm in their capacity as a CEAC member.
4.2 Members shall be appointed for three year terms with a maximum continuous tenure of two
full three year terms. Upon expiry of a member's term of appointment, the member may be
re- appointed for an additional term by council, if eligible. If the member has served the
maximum tenure permitted, Council shall appoint a replacement. Members that have
served the maximum tenure permitted may be appointed for an additional three year term by
Council at the recommendation of the Committee. Members may also be appointed for
shorter or more flexible terms in consideration of special circumstances (e.g.: student
representatives, non - resident "experts ", or to fill out a prematurely vacated term).
(Note to Reader: Initially, the membership shall be equally divided and appointed for one, two and three year terms in
order to provide for a consistent and continuous rotation. This clause does not form part of the CEAC Terms of
Reference.)
4.3 Eligible Members will generally be residents or taxpayers in the Town of Caledon,
excepting staff liaison. A limited number of non - residents or non - taxpayers may be
considered where they hold academic qualifications or professional expertise not
represented on the Committee.
4.4 Members will be selected on the basis of their demonstrated interest and participation
in environmental and community matters. Academic qualification, availability, work
experience, community involvement, knowledge and professional expertise will be taken
into consideration.
4.5 A Chair, Vice -Chair and recording secretary for the CEAC will be elected by majority vote
among the members at the first meeting of every year. The Chair will be expected to be
available to make presentations to Council on CEAC reports.
4
4.6 All members will be expected to devote some time between meetings to work on matters
before the Committee.
4.7 In the absence of both the Chair and Vice - Chair, the quorum will appoint, from its
members, a Chair for that particular meeting, who shall be subject to all the normal
responsibilities and privileges assigned thereto.
4.8 By majority vote, CEAC may recommend to Council, removal and/or replacement of any
member who misses three consecutive full meetings of the Committee, subject to
circumstances surrounding the absence. Members requesting a temporary leave of absence
or intending to resign from the Committee should provide adequate written notification to
the Chair prior to such action.
4.9 If at any time Committee size drops below 18 members, as specified in Section 4.2, Council
shall appoint an appropriate number of new members.
4.10 In considering new appointments to the Committee, as described in Sections 4.2, 4.8 and
4.9, Council will normally select new members from any remaining applications received
during prior CEAC appointment periods. Council may also wish to advertise for new
public applications from time to time, in accordance with current municipal procedures.
5. REPORTING:
5.1 The Caledon Environmental Advisory Committee (CEAC) is an Advisory Committee
established by Municipal Council in accordance with these adopted Terms of Reference.
Committee members are bound by these Terms of Reference, and are responsible to
Municipal Council.
5.2 CEAC reports directly to council, under the signature of the Chair or designate. CEAC
reports and communications will normally be directed to Council through the Planning
Department, but the CEAC may also appear before Council as a delegation.
6. FINANCIN G
6.1 Financial support for the committee will be reviewed annually as part of the Municipality's
regular budget preparation process. Additional, special project funding requests may also
be submitted by the Committee from time to time for consideration by Council.
6.2 Committee members will receive no remuneration for their involvement in Committee
activities. An exception to this clause may be granted by resolution of Council if so
requested by CEAC.
7. CONFLICT OF INTEREST:
7.1 Members having a conflict of interest in any matter under consideration by the Committee
5
shall declare the conflict of interest at the beginning of the meeting and shall not discuss or
vote on the matter.
8. STAFF LIAISON AND SUPPORT SERVICES
8.1 Administrative support will be provided by the Town's Planning Department, including: the
coordination of CEAC related communications and correspondence; forwarding deputation
requests to the Chair; and, assisting in the preparation of CEAC reports.
8.2 Staff appointees are considered full CEAC members in all respects except with regards to
voting procedures (refer to Section 9.5), and shall attend meetings in this capacity.
8.3 The CEAC budget will be administered by the Planning Department.
9.
9.1 The committee shall normally meet once every month, or at the call of the Chair with
adequate notice to be given to all members. All committee meetings are public.
9.2 The Committee may, from time to time, invite resource persons to attend a meeting.
9.3 The Committee may establish sub - committees for various topics, issues or proposals as
required. Such Sub - committees may include non CEAC members, with the approval of the
Chair, provided the Sub - Committee is chaired by a CEAC member. Sub - Committees shall
report to the CEAC through the Sub - Committee Chair.
9.4 Quorum for a full Committee meeting will be 50% of the current membership plus 1.
9.5 On matters requiring votes, the Committee shall strive for consensus, and shall normally
only communicate the consensus or majority position to Council. On matters where there is
a significant lack of Committee consensus, minority positions may also be reported to
Council, at the discretion of the Chair. Caledon staff members on the Committee do not
have voting rights but are considered full members in all other aspects. The Chair generally
does not vote, unless deemed necessary to break a tie.
10.
10.1 Amendments to the Terms of Reference can only be made by Council.
10.2 CEAC may wish to review the Terms of Reference from time to time and make
recommendations to Council regarding amendments.
6
APPENDIX A - GLOSSARY OF TERMS
CALEDON ENVIRONMENTAL ADVISORY COMMITTEE
TERMS OF REFERENCE
Note: These definitions are from Town of Caledon Official Plan Amendment 124,
which provides the policy basis for establishing the CEAC.
1. Carrying Capacity
The capacity of a site to support a use without substantial negative impact on environmental
systems such as: groundwater; surface water; vegetation; wildlife; and, soil.
2. Cumulative Environmental Effects
Ecosystem change resulting from human activity in an ecosystem interacting with pre-
existing stressors. These changes are characterised by being collectively significant over
time and space, by occurring frequently in time or densely in space, and by combining
additively or synergistically.
3. Ecosystem
Systems of plants, animals, and micro- organisms, together with the non - living components
of their environment, related ecological processes, and humans.
4. Enhancement
The management of land and water to modify ecosystem form, processes, or attributes to
produce a desired end state or conditions. In this document, enhancement shall mean
improvements to the integrity of ecosystems.
5. Integrity
An ecosystem is considered to have integrity when its inherent potential is realized, its
condition is stable, its capacity for self repair when perturbed is preserved, and minimal
external support for management is needed.
6. Restoration
The management of lands and water to produce a state more closely reflecting a natural
form, processes and attributes: re- establishing a former natural state or condition.
7. Sustainable
Use of land or a resource without the loss or reduction of ecosystem integrity.
todd: /ceac/tenns of reference revised January 2003.doc
7
'.*
TOWNSHIP OF ORO- MEDONTE
*91 :
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
PW2007 -01
Jerry Ball
Subject:
Department:
Council
2007 Vehicle Quotations
Public Works
Date:
C. of W. v —
March 20, 2007
R.M. File #:
Motion # I1 a I
L14 -26663 v -002
Date: t 1c c1, ! I , -)
Roll #:
11BACKGROUND:
In subsequent years, a proposal has been hand delivered to local dealerships to provide a sealed
quotation cost for all required municipal vehicles. To assist Council, a comprehensive list of current
vehicles has been provided for Council's review (Attachment #1).
Also provided for Council's review, is a list of vehicles that are recommended to be disposed of in
2007 through the North Toronto Auction:
➢ Public Works Department — 1996 Chevy 1 Ton Crew Cab
➢ Water Department — 2001 Chevy Pick -up Truck
➢ Building Department — 1997 Chevy Pick -up Truck
ANALYSIS:
All Departments have been consulted to ascertain their vehicle needs for 2007 and provide the
following requests:
➢ Public Works Department — one (1 )'/2 Ton Pick -up Truck (Regular Cab)
➢ Water Department — one (1)'h Ton Pick -up Truck (Regular Cab)
➢ Building Department— one (1)'/2 Ton Pick -up Truck (Regular Cab)
(Note: for the Building Department, quotations were also issued for one of the following: one
(1) medium Pick -up Truck; one (1) Mid -size Car; or one (1) Economy Car).
To ensure competitive pricing for the above - listed vehicles, proposals were hand delivered to eleven
(11) local dealerships in the Barrie, Orillia and Midland areas on Friday, March 9, 2007. The f
quotations were opened at the Administration Centre on Friday, March 16, 2007 at 1:00 p.m., with
the Public Works Superintendent and Assistant to the Clerk present during the opening.
The results of the quotation opening for the 2007 vehicles are as follows:
NAME OF
TWO % TON
% TON PICK -UP
MID -SIZE CAR
ECONOMY
DEALERSHIP
PICK -UPS
(SMALL SIZE)
CAR i
REGULAR SIZE
Tom Smith Chevrolet
$40,613.64
$20,634.00
$23,535.30
$16,245.00
Oldsmobile Ltd.
$20,306.82 each
Stoneleigh Motors
$40,620.48
$20,708.10
$26,636.10
$16,396.62
$20,310.24 each
Jim Wilson Chevrolet
$42,857.16
$20,751.42
$23,686.92
(quote not
Oldsmobile
$21,428.58 each
received
$44,475.96
$18,222.90
$25,949.00
$17,406.66
Barrie Ford
($22,237.98 each)
(4 cylinder)
$26,263.32
6 cylinder)
Thor Motors
$46,099.32
$19,118.94
$27,468.30
$18,304.98
$23,049.66 each
Bourgeois Motors Ltd.
$47,496.96
$19,194.18
$27,108.06
$17,952.73
$23,748.48 each
Sunrise Toyota
$57,743.28
$28,039.44
$32,809.20
$19,871.34
$28,871.64 each
Midland Honda
$81,199.40
(quote not
$34,231.90
$22,097.50
$40,599.70 eachL
received
*(All prices above include taxes)*
It is recommended that Council give favourable consideration to award the quotation from Tom Smith
Chevrolet Oldsmobile Ltd. in the amount of $20,306.82 each (taxes included) for two (2)'/2 ton pick-
up trucks (regular size) for the Public Works and Water Departments, and one (1) Chevy Aveo
economy car in the amount of $16,245.00 (taxes included) for the Building Department.
It is further recommended that the expenditure for the Public Works Department and Building
Department vehicles be financed from their respective reserves and that the expenditure for the
Water Department vehicle be financed from the user fees.
RECOMMENDATI
1. THAT Report No. PW2007 -01 be received and adopted.
2. THAT the Public Works Superintendent be authorized to purchase two (2)'/2 ton pick -up trucks
(regular size) in the amount of $20,306.82 each (taxes included), and one (1) Chevy Aveo
economy car in the amount of $16,245.00 (taxes included) from Tom Smith Chevrolet Oldsmobile
Ltd.
3. THAT the expenditure for the Public Works Department and Building Department vehicles be
financed from their respective reserves.
-2-
4. THAT the expenditure for the Water Department vehicle be financed from the user fees.
5. AND THAT the Public Works Superintendent advises the unsuccessful bidders of Council's
decision accordingly.
C
Respectfully submitted,
Jerry Ball
Public Works Superintendent
C&
i
-3-
R
Township of Oro - Medonte
�1
List of Vehicles
BUILDING DEPARTMENT (POOL)
- VEHICLE
NUMBER
MODEL
EMPLOYEE NAME
# OF KILOMETERS
41
2005 Ford Van
Chad Robinson
65,000
1 B
2005 Ford Taurus
Mike Diver
20,000
2B
2001 Chevy C1500
Brian Bell
99,000
3B
1999 Ford F150
Kim Allen /Paul Holland
200,000
4B
1999 Ford F150
Contractor Inspector
155,000
* 5B
1997 Chevy C1500
Contractor By-law
222,000
7B
2001 Chevy Impala
Pool
215,000
8B
2001 Ford Windstar
Pool
83,000
9B
2005 Ford Ran er
Randy Dunsmore
29,000
WATER DEPARTMENT
* 40
2001 C evy 1500
Gary Watson
250,000
41
2005 Ford Van
Chad Robinson
65,000
42
2003 Chevy 1500
Fred MacGregor
110,000
43
2006 Chevy 2500
Glenn Melton
21,000
ROADS DEPARTMENT
1
2006 Chevy 1500
Dan Tinney
29,000
5
2001 Chevy 1500
Parks
265,000
6
2006 Chevy 1500
Dean Mawdsley
33,000
11
2002 Ford Fl 50
Rick McMaster
200,000
12
2001 Chevy 1500
Brian Roubos
189,000
37
2002 Ford F150
Rick Yule
156,000
39
2005 Ford F150
Jerry Ball
50,000
FIRE DEPARTMENT
1
2003 Chevy 1500
Vicki Cyr
70,000
2
2003 Chevy 1500
Fire Chief
94,000
3
2006 Chevy 2500
Hugh Murray
27,000
Vehicles with an *asterisk are going to the North Toronto Auction
All mileage listed as of December, 2006
�C1 -
TOWNSHIP OF ORO- MEDONTE
.�.
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2007 -11
Keith Mathieson
Subject:
Department:
Council
Annual Summary Report for
Engineering and
2006 — Lake Simcoe Regional
Environmental Services
Date:
C. of W.
Airport Water Supply and
Treatment
March 13, 2007
R.M. File #:
Motion #
E05 -26665 v -003 and v -004
Roll #:
Date:
As per Schedule 22 of Ontario Regulation #170/03, as amended by Ontario Regulation #247/06
dated June, 2006, the Township of Oro - Medonte is required to prepare an annual written Report
detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of
Approval. This Report is to be signed by a person designated by Council of the municipality that
owns the works and a resolution is to be presented to Council that the Summary Report has been
received.
The Summary Report is due to be completed by March 31, 2007, given to members of Council and
made available for inspection by any member of the public without charge.
ANALYSIS:
Attached is the Annual Summary Report for 2006 for the Lake Simcoe Regional Airport Water Supply
System, a copy of which will be submitted to the Ministry of the Environment. This Report is being
made available to Council for information and confirmation that Ontario Regulation #170/03, as
amended by Ontario Regulation #247/06 dated June, 2006, has been complied with by the Township
of Oro - Medonte, on behalf of the Lake Simcoe Regional Airport Commission.
Lake Simcoe Regional Airport was not inspected by the Ministry of the Environment during 2006, as
they feel it is not within their jurisdiction.
- F
RECOMMENDATION
1. THAT Report #EES2007 -11 be received and adopted.
2. AND THAT Council receives the Annual Summary Report for 2006 for the Lake Simcoe Regional
Airport Water Supply System.
Resp7�fly submitted,
1
Keith Mathieson
Director of Engineering and Environmental Services
-2-
March 5, 2007
Ministry of the Environment
Barrie District Office
54 Cedar Pointe Drive
Unit #1201
BARRIE, Ontario
L4N 5R7
Re: Lake Simcoe Regional Airport Water Supply and Treatment System
Annual Summary Report for 2006
Lake Simcoe Regional Airport (L.S.R.A.) Water System supplies the Airport terminal
building and two hangers with water from two (2) ground water source wells.
Permit to Take Water #5348- 6HKP2G, issued to the Oro - Barrie - Orillia Regional Airport
Commission, authorizes the withdrawal of water, expiring January 31, 2014 for Well #2
and Well #3. The withdrawal of water is not to exceed a combined maximum of 36 m3
per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow' per month, the
"maximum daily flow" per month, the maximum flow of treated water to the distribution
system for the L.S.R.A. system, and the average monthly flow, as per Section 4.1 of the
Certificate of Approval.
With the installation of the PLC in 2005, the Airport is now able to record the
instantaneous peak flow rates for Well #'s 2 and 3 and the distribution system. The
allowable peak flow rates for Well #2 is 7.54 L /s, Well #3 is 1.99 L/s and the distribution
is 8.7 Us. At no time during 2006 did Well #'s 2 and 3, or the distribution system,
exceed their allowable peak flow rates.
The highest "daily flow" for the year from Well #2 occurred on July 27th, July 28th and
August 15t at 23 m3; Well #3 occurred on July 27th at 11 m3; and to the distribution
system, it was 44 m3 on July 28th. The total flow to the Airport distribution system for
2006 was 1,426 m3. On several dates during 2006, the distribution flow was much
VA
IQ
t�
}
G € } t
Ministry of the Environment
Barrie District Office
54 Cedar Pointe Drive
Unit #1201
BARRIE, Ontario
L4N 5R7
Re: Lake Simcoe Regional Airport Water Supply and Treatment System
Annual Summary Report for 2006
Lake Simcoe Regional Airport (L.S.R.A.) Water System supplies the Airport terminal
building and two hangers with water from two (2) ground water source wells.
Permit to Take Water #5348- 6HKP2G, issued to the Oro - Barrie - Orillia Regional Airport
Commission, authorizes the withdrawal of water, expiring January 31, 2014 for Well #2
and Well #3. The withdrawal of water is not to exceed a combined maximum of 36 m3
per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow' per month, the
"maximum daily flow" per month, the maximum flow of treated water to the distribution
system for the L.S.R.A. system, and the average monthly flow, as per Section 4.1 of the
Certificate of Approval.
With the installation of the PLC in 2005, the Airport is now able to record the
instantaneous peak flow rates for Well #'s 2 and 3 and the distribution system. The
allowable peak flow rates for Well #2 is 7.54 L /s, Well #3 is 1.99 L/s and the distribution
is 8.7 Us. At no time during 2006 did Well #'s 2 and 3, or the distribution system,
exceed their allowable peak flow rates.
The highest "daily flow" for the year from Well #2 occurred on July 27th, July 28th and
August 15t at 23 m3; Well #3 occurred on July 27th at 11 m3; and to the distribution
system, it was 44 m3 on July 28th. The total flow to the Airport distribution system for
2006 was 1,426 m3. On several dates during 2006, the distribution flow was much
VA
�'k _1�
Page Two
Letter to M.O.E. — Barrie District Office
Re: Lake Simcoe Regional Airport — Annual Summary Report for 2006
March 5 2007
higher than past history has indicated with no apparent reason. With additional
expansion of the Airport planned, these flows should be monitored closely to ensure
non - compliance with the Certificate of Approval.
To ensure accuracy to within + or — 5% of actual rate of flow within the range of 10% to
100% of the full scale reading of these magnetic flow meters, Summa Engineering
Limited calibrated them on September 26, 2006.
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township, submitted to Central Ontario
Analytical Laboratory in Orillia, and tested for "total coliforms", "fecal coliforms" and
HPC. There were no detectable results in 2006.
To ensure that the chlorine residual was maintained above 0.2 mg /L in the distribution
system and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. An average of 0.06 Uday of Sodium
Hypochlorite was used in the L.S.R.A. system in 2006.
Daily tests for free chlorine in the distribution system were performed by certified
Township Operators using a "Hack Pocket Colorimeter during 2006. These tests were
performed to ensure chlorine residual was above 0.2 mg /L in the distribution system.
A Prominent Dulcometer analyses the chlorine residual continuously after the 15 minute
contact time and is recorded by the PLC and forwarded to the Township of Oro -
Medonte office via the wireless communication system.
An On -Line ABB 4670 Series Turbidity Meter measures turbidity continuously after the
15 minute contact time and is recorded by the PLC and forwarded to the Township of
Oro- Medonte office via the wireless communication system.
Raw water turbidity tests are performed monthly by Township staff using a "Hack
Pocket Turbidity Meter" and recorded in the daily log book.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#170/03 dated June, 2003, amended as per Ontario Regulation #247/06 dated June,
2006. Samples were taken by Geospec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
.../3
C-";
Page Three
Letter to M.O.E. — Barrie District Office
Re: Lake Simcoe Regional Airport — Annual Summary Report for 2006
March 5 2007
The results of the treated samples did not reveal any health related reportable
exceedences during 2006.
On November 12, 2003, the Ministry of the Environment issued Amended Certificate of
Approval #0644- 5T6RGB for the L.S.R.A. Water Supply System.
On June 15, 2004, the Ministry of the Environment issued Certificate of Approval #4676 -
5ZXKLS for the installation of the standby power unit.
The Ministry of the Environment did not inspect the L.S.R.A. Water Supply System in
2006.
M
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
completed by December 31, 2002. The Tender for these upgrades was awarded to
Midland Mechanical in August, 2002. All upgrades were completed prior to December
31, 2002.
T
The L.S.R.A. Water Supply System was not inspected in 2006.
On July 28, 2006, the flow to the distribution system was 44 m3, which is above the
allowable of 36 m3, as per Section 4.1 of the Certificate of Approval.
Any further information required with respect to this Summary Report for the Lake
Simcoe Regional Airport Water System should be directed to the undersigned at (705)
487 -2171.
OF ORO- MEDONTE
Keith Mathieson, C.R.S.I.
Director of Engineering and Environmental Services
KM /ps
Attachments
n
TOWNSHIP OF ORO- MEDONTE
.e
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2007 -12
Keith Mathieson
Subject:
Department:
Council
Annual Summary Report for
Engineering and
2006 — Maplewood Water
Environmental Services
Date:
C. of W.
Supply and Treatment
March 13, 2007
R.M. File #:
Motion #
E05 -26665 v -003 and v -004
Roll #:
Date:
11BACKGROUND:
As per Schedule 22 of Ontario Regulation #170/03, as amended by Ontario Regulation #247/06
dated June, 2006, the Township of Oro - Medonte is required to prepare an annual written report
detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of
Approval. This Report is to be signed by a person designated by Council of the municipality that
owns the works and a resolution is to be presented to Council that the Summary Report has been
received.
The Summary Report is due to be completed by March 31, 2007, given to members of Council and
made available for inspection by any member of the public without charge.
ANALYSIS:
Attached is the Annual Summary Report for 2006 for the Maplewood Water Supply System, a copy
of which will be submitted to the Ministry of the Environment. This Report is being made available to
Council for information and confirmation that Ontario Regulation #170/03, as amended by Ontario
Regulation #247/06 dated June, 2006, has been complied with by the Township of Oro - Medonte, and
identifies any non - compliance issues identified during the annual inspection by the Ministry of the
Environment of the Maplewood Water System.
RECOMMENDATI
1. THAT Report #EES2007 -12 be received and adopted.
2. AND THAT Council receives the Annual Summary Report for 2006 for the Maplewood Water
Supply System.
Respectf submitted,
Keith Mathieson
Director of Engineering and Environmental Services
-2-
March 5, 2007
Ministry of the Environment
Barrie District Office
54 Cedar Pointe Drive
Unit #1201
BARRIE, Ontario
L4N 5R7
Re: Maplewood Water Supply and Treatment System
Annual Summary Report for 2006
Maplewood Water System supplies 51 homes with water from one (1) ground water
source well.
Permit to Take Water #02 -P -1314, issued to the Township of Oro - Medonte for Well #1,
authorizes the withdrawal of water, expiring October 31, 2012. The withdrawal of water
is not to exceed 163 m3 per day.
Certificate of Approval #1546- 5E4L9F, Section 1.3, requires that the water treatment
plant be operated to treat water at a rate not to exceed the maximum flow rate of 163.7
m3 per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month, the
"maximum daily flow" per month, the maximum flow of treated water to the distribution
system for the Maplewood system, and the average monthly flow. At no time during
2006 did the "maximum daily flow" exceed the Permit to Take Water or exceed the
maximum daily flow rate of treated water to the distribution system.
With the installation of the PLC in 2005, the Township is now able to record the
instantaneous peak flow rates of Well #1 and the distribution system. The allowable
peak flow rate for Well #1 of 1.9 Us was not exceeded in 2006. The distribution system
maximum flow rate of 163.7 m3 /day was not exceeded in 2006.
The actual peak flow rate to the distribution system could not be accurately determined
until the installation of a third mag meter on July 12, 2006. Prior to this date, the peak
flow rate indicated that it was being exceeded on a number of occasions, but in
actuality, this was a combination of flow to the distribution system and water being by-
passed back to the reservoir.
/2
k
Page Two
Letter to M.O.E. — Barrie District Office
Re: Maplewood — Annual Summary Report for 2006
March 5 2007
On two occasions after the installation of the third meter, the distribution flow rate of 1.9
Us was exceeded as a result of Township staff flushing water mains. These were on
September 18th at a rate of 3.57 Us — 5.6 Us for fifty -four (54) minutes and on
November 8th at a rate of 2.17 Us — 5.3 Us for one hundred and one (101) minutes. As
flushing is considered maintenance, these exceedences are not considered non-
compliance with the Certificate of Approval. The Ministry of the Environment has since
concluded that the distribution flow rate would be considered in cubic meters per day,
instead of L /s.
The highest "daily flow" for the year from Well #1 occurred on June 26th, August 8th 91h
10th, 11th, 13th, and 18th at 75 m3; and to the distribution system, it was 146 m3 on May
7th. The total flow to the Maplewood distribution system for 2006 was 20,736 m3, which
was 37% higher than 2005.
To ensure accuracy to within + or — 5% of flow within the range of 10% to 100% of the
full scale reading of these magnetic flow meters, Summa Engineering Limited calibrated
them on September 26, 2006.
WATER QUALITY
Bacteriological samples were taken weekly from the well, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. One hundred and forty (140) samples were
tested for "total coliforms" and "fecal coliforms", and sixty -two (62) tests for HPC, in
2006.
To ensure that the chlorine residual was maintained above 0.2 mg /L in the distribution
system and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. An average of 0.71 L /day of Sodium
Hypochlorite was used in the Maplewood system in 2006.
Two hundred and forty -two (242) daily tests for free chlorine in the distribution system
were performed by certified Township Operators using a "Hack Pocket Colorimeter"
during 2006. These tests were performed to ensure chlorine residual was above 0.2
mg /L in the distribution system.
A Prominent Dulcometer analyses the chlorine residual continuously after the 15 minute
contact time and is recorded by the PLC and forwarded to the Township office via the
wireless communication system.
/3
Page Three <2 t A
Letter to M.O.E. — Barrie District Office
4
Re: Maplewood — Annual Summary Report for 2006
March 5 2007
An On -Line ABB 4670 Series Turbidity Meter measures turbidity continuously after the
15 minute contact time and is recorded by the PLC and forwarded to the Township
office via the wireless communication system.
Raw water turbidity tests are performed monthly by Township staff using a "Hack
Pocket Turbidity Meter" and recorded in the daily log book.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#170/03 dated June, 2003, amended as per Ontario Regulation #247/06 dated June,
2006. Samples were taken by Geospec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical analysis results did not reveal any health related reportable exceedences
during 2006.
On September 23, 2002, the Ministry of the Environment issued Amended Certificate of
Approval #1546- 5E4L9F for the Maplewood Water Supply System.
On August 5, 2004, the Ministry of the Environment issued Certificate of Approval
#9306- 62LPAJ for the installation of the standby power unit.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
completed by June 30, 2003. The final improvement was completed on April 2, 2004
(all required upgrades have been completed).
On July 26, 2006, the Ministry of the Environment completed an inspection of the
Maplewood Water System to confirm compliance with current Regulations and to review
the Permit to Take Water and Certificate of Approval.
From this inspection, the Ministry of the Environment identified one (1) "non- compliance
with regulatory requirements and actions required ", attached as Schedule I. This non-
compliance resulted in the 2005 Summary Report to Council failing to identify, record,
and actions taken for distribution flow rate exceedences which, as previously discussed
in the WATER QUANTITY section of this report, have been corrected.
.../4
Page Four
Letter to M.O.E. — Barrie District Office `
Re: Maplewood — Annual Summary Report for 2006
March 5 2007
"BEST PRACTICES RECOMMENDATIONS"
From the July 26th inspection, the Ministry did not recommend any best practice issues
or recommendations for the Maplewood Water System.
Any further information required with respect to this Summary Report for the Maplewood
Water System should be directed to the undersigned at (705) 487 -2171.
Sincerely,
TOW H P OF ORO- MEDONTE
1
Kei Ma hieson, C.R.S.I.
Director of Engineering and Environmental Services
KM /ps
Attachments
S CAW&U . t Ministry of the Envl
Ontario Drinking Water System Inspection
NON - COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED
This section provides a summary of all non - compliance with regulatory requirements identified during 0
inspection period, as well as actions required to address these issues. Further details pertaining to th"t
items can be found in the body of the inspection report.
1. The following instances of non - compliances were also noted during the inspection: � �, ° 1
Section 22 -2(2) of Schedule 22 of Ontario Regulation 170/03, amended to Ontario Regulation 247106,
stipulates that the owner of the drinking -water system shall ensure that, "The report must, (a) list the
requirements of the Act, the regulations, the system's approval and any order that the system failed to
meet at any during the period covered by the report and specify the duration of the failure; and (b) for
each failure referred to in clause (a), describe the measures that were taken to correct the failure" The
Township prepared a report and submitted it to the municipal council prior to March 31, 2006, however,
the report submitted did not meet the requirements of Section 22 -2 of Schedule 22 of Ontario Regulation
170/03, amended to Ontario Regulation 247/06. A Ministry inspection of the drinking -water system
conducted on July 12, 2005, identified five (5) incidents where the Township failed to comply with
legislative requirements. The owner of the drinking -water system failed to ensure that the 2005 Summary
Report specified the duration of the failures, and for each failure referred to, describe the measures that
were taken to correct the failure, for the requirements of the Act and the regulations that the owner failed
to meet during the period covered by the report, in accordance with the requirements of Section 22-
2(2)(b) of Schedule 22 of Ontario Regulation 170/03, amended to Ontario Regulation 247/06.
Action(s) Required:
The owner of the drinking -water system shall ensure that Summary Reports (a) list the requirements of
the Act, the regulations, the system's approval and any order that the system failed to meet at any time
during the period covered by the report and specify the duration of the failure; and (b) for each failure
referred to in clause (a), describe the measures that were taken to correct the failure, in accordance with
the requirements of Section 22- 2(2)(b) of Schedule 22 of Ontario Regulation 170/03, amended to Ontario
Regulation 247/06.
Report Generated for vreugdpe on 8/3012006 Page
DWS #: 220004135
Maplewood Estates Well Supply
Date of Inspection: 07/27/2006
I
" c"
TOWNSHIP OF ORO- MEDONTE
=001A i
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2007 -13
Keith Mathieson
Subject:
Department:
Council
Annual Summary Report for
Engineering and
2006 — Shanty Bay Water
Environmental Services
Date:
C. of W.
Supply and Treatment
March 13, 2007
R.M. File #:
Motion #
E05 -26665 v-003 and v -004
Roll #:
Date:
BACKGROUND:
As per Schedule 22 of Ontario Regulation #170/03, as amended by Ontario Regulation #247/06
dated June, 2006, the Township of Oro - Medonte is required to prepare an annual written Report
detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of
Approval. This Report is to be signed by a person designated by Council of the municipality that
owns the works and a resolution is to be presented to Council that the Summary Report has been
received.
The Summary Report is due to be completed by March 31, 2007, given to members of Council and
made available for inspection by any member of the public without charge.
ANALYSIS:
Attached is the Annual Summary Report for 2006 for the Shanty Bay Water Supply System, a copy
of which will be submitted to the Ministry of the Environment. This Report is being made available to
Council for information and confirmation that Ontario Regulation #170/03, as amended by Ontario
Regulation #247/06 dated June, 2006, has been complied with by the Township of Oro - Medonte, and
identifies any non - compliance issues identified during the annual inspection by the Ministry of the
Environment of the Shanty Bay Water System.
n
RECOMMENDATIO
1. THAT Report #EES2007 -13 be received and adopted.
2. AND THAT Council receives the Annual Summary Report for 2006 for the Shanty Bay Water
Supply System.
Re spe u y submitted,
t
Keith Mathieson
Director of Engineering and Environmental Services
-2-
March 5, 2007
Ministry of the Environment
Barrie District Office
54 Cedar Pointe Drive
Unit #1201
BARRIE, Ontario
L4N 5R7
Re: Shanty Bay Water Supply and Treatment System
Annual Summary Report for 2006
Shanty Bay Water System supplies 178 homes and the Shanty Bay Public School with
water from three (3) ground water source wells.
Permit to Take Water #7520- 6LJTGX was issued to the Township of Oro - Medonte on
January 31, 2006, expiring April 30, 2015, for Well #'s 1, 2 and 3, authorizing the
withdrawal of water. The withdrawal of water is not to exceed 305 m3 for Well #'s 1 and
2, and 610 m3 for Well #3, per day. The water treatment plant is to be operated to treat
water at a rate not to exceed the maximum flow rate of 1,220 m3 per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month, the
"maximum daily flow" per month, the maximum flow of treated water to the distribution
system for the Shanty Bay system, and the average monthly flow.
With the installation of the PLC in 2005, the Township is now able to record the
instantaneous peak flow rates of Well #'s 1, 2 and 3 and the distribution system. The
allowable peak flow rates for Well #1 is 6.6 L/s, Well #2 is 7.17 L/s and Well #3 is 14.59
L /s. At no time during 2006 did the Wells exceed their allowable peak flow rates, nor
did the distribution system exceed the allowable cubic meters per day.
The highest "daily flow" from Well #1 occurred on May 29th at 228 m3; Well #2 occurred
on May 29th at 178 m3; and Well #3 occurred on June 26th at 553 m3.
.../2
Page Two
Letter to M.O.E. — Barrie District Office
Re: Shanty Bay — Annual Summary Report for 2006
March 5 2007
The highest "daily flow" into the distribution system occurred on June 26th at 816 m3.
The total flow to the distribution system for 2006 was 77,198 m3, being an increase in
flow of 35% as a result of the hot dry weather during the months of June, July and
August, as well as the new Arbourwood Development.
New magnetic flow meters have been installed on Well #'s 1, 2 and 3 to record flows
from each well and flow to the distribution system, as part of the upgrades to the
pumphouse.
To ensure accuracy to within + or — 5% of actual rate of flow within the range of 10% to
100% of the full scale reading of these magnetic flow meters, Summa Engineering
Limited calibrated them on September 26, 2006.
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Three hundred and fourteen (314) samples
were tested for "total coliforms" and "fecal coliforms" in 2006. There were no results
indicating any reportable counts in 2006.
To ensure that the chlorine residual was maintained above 0.2 mg /L in the distribution
system and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. An average of 8.11 L /day of Sodium
Hypochlorite was used in the Shanty Bay system in 2006.
Three hundred and eighty -eight (388) daily tests for free chlorine in the distribution
system were performed by certified Township Operators using a "Hack Pocket
Colorimeter" during 2006. These tests were performed to ensure chlorine residual was
above 0.2 mg /L in the distribution system.
A Prominent Dulcometer analyses the chlorine residual continuously after the 15 minute
contact time and is recorded by the PLC and forwarded to the Township office via the
wireless communication system.
An On -Line ABB 4670 Series Turbidity Meter measures turbidity continuously after the
15 minute contact time and is recorded by the PLC and forwarded to the Township
office via the wireless communication system.
.../3
Page Three t
Letter to M.O.E — Barrie District Office
Re: Shanty Bay — Annual Summary Report for 2006
March 5 2007
Raw water turbidity tests are performed monthly by Township staff using a "Hack pocket
Turbidity Meter" and recorded in the daily log book.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#170/03 dated June, 2003, amended as per Ontario Regulation #247/06 dated June,
2006. Samples were taken by Geospec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical analysis results did not reveal any health related reportable exceedences
during 2006.
On April 18, 2005, the Ministry of the Environment issued Amended Certificate of
Approval #7073- 68UR9A to the Township of Oro - Medonte for the Shanty Bay Water
Supply System.
On August 5, 2004, the Ministry of the Environment issued Certificate of Approval
#2544- 62MP7P for the installation of the standby power unit.
n
Under Part 8, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements, which were completed in 2003.
/t
On December 5, 2006, the Ministry of the Environment conducted an unannounced
inspection of the Shanty Bay Water System to confirm compliance with current
Regulations and to review the Permit to Take Water and Certificate of Approval.
From this inspection, the Ministry did not identify any "non- compliance with regulatory
requirements and actions required ".
"BEST PRACTICES RECOMMENDATIONS"
From the December 5th inspection, the Ministry, in the interest of continuous
improvement, did not issue any best practices recommendations for the Shanty Bay
Water System.
Any further information required with respect to this Summary Report for the Shanty Bay
Water System should be directed to the undersigned at (705) 487 -2171.
Sincerely,
TOWNSHIP OF ORO- MEDONTE
i
Keith Mat ' son, C.R.S.I.
Director of Engineering and Environmental Services
KM /ps
��-''�
TOWNSHIP OF ORO- MEDONTE
.,.
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2007 -14
Keith Mathieson
Subject:
Department:
Council
Annual Summary Report for
Engineering and
2006 — Sugarbush Water
Environmental Services
Date:
C. of W.
Supply and Treatment
March 13, 2007
R.M. File #:
Motion #
E05 -26665 v -003 and v -004
Roll #:
Date:
As per Schedule 22 of Ontario Regulation #170/03, as amended by Ontario Regulation #247/06
dated June, 2006, the Township of Oro - Medonte is required to prepare an annual written Report
detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of
Approval. This Report is to be signed by a person designated by Council of the municipality that
owns the works and a resolution is to be presented to Council that the Summary Report has been
received.
The Summary Report is due to be completed by March 31, 2007, given to members of Council and
made available for inspection by any member of the public without charge.
ANALYSIS:
Attached is the Annual Summary Report for 2006 for the Sugarbush Water Supply System, a copy of
which will be submitted to the Ministry of the Environment. This Report is being made available to
Council for information and confirmation that Ontario Regulation #170/03, as amended by Ontario
Regulation #247/06 dated June, 2006, has been complied with by the Township of Oro- Medonte, anc
identifies any non - compliance issues identified during the annual inspection by the Ministry of the
Environment of the Sugarbush Water System.
-
RECOMMENDATION
1. THAT Report #EES2007 -14 be received and adopted.
2. AND THAT Council receives the Annual Summary Report for 2006 for the Sugarbush Water
Supply System.
Respectf ly submitted,
Keith Mathieson
Director of Engineering and Environmental Services
-2-
March 5, 2007
Ministry of the Environment
Barrie District Office
54 Cedar Pointe Drive
Unit #1201
BARRIE, Ontario
L4N 5R7
Re: Sugarbush Water Supply and Treatment System
Annual Summary Report for 2006
Sugarbush Water System supplies 340 homes with water from two (2) ground water
source wells. A third well has been constructed as part of the new Diamond Valley
Development, but has not been put in service.
Permit to Take Water #1483- 5MYQ36 was issued to the Township of Oro - Medonte on
June 27, 2003 for Sugarbush Well #'s 1, 2 and 3 (Diamond Valley /Forest Hill
Developments). Well #3 was not in service in 2006. This Permit to Take Water expires
on May 31, 2013. Sugarbush Well #1 is permitted 851 m3 per day, Well #2 is permitted
1,635 m3 per day, and Well #3 is permitted 1,635 m3 per day. The water treatment plant
is to be operated to treat water at a rate not to exceed the maximum flow rate of 851 m3,
per day, for Well #1 and 1,635 m3, per day, for Well #2.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month, the
"maximum daily flow" per month, the maximum flow of treated water to the distribution
system, as per Part 4 of the Certificate of Approval for the Sugarbush system, and the
average monthly flow. At no time during 2006 did the "maximum daily flow" exceed the
Permit to Take Water for Well #'s 1 and 2.
With the installation of the PLC on January 27, 2005, the Township is now able to
record the instantaneous peak flow rates of Well #'s 1 and 2 and the distribution system.
The allowable peak flow rates for Well #1 is 9.83 L /s, Well #2 is 18.9 L /s, and the
distribution system is rated the same as each Well. At no time during 2006 were the
well peak flows or the maximum distribution flow rate exceeded.
.../2
Page Two
Letter to M.O.E. — Barrie District Office
Re: Sugarbush — Annual Summary Report for 2006
March 5 2007
The highest "daily flow" for Well #1 occurred on January 26th and February 4th at 153
m3; Well #2 occurred on February 4th at 574 m3; and to the distribution system, it was
727 m3 on February 4th. The total annual distribution flow for the Sugarbush system in
2006 was 95,316 m3, which was 8% higher than last year.
To ensure accuracy to within + or — 5% of flow within the range of 10% to 100% of the
full scale reading of these magnetic flow meters, Summa Engineering Limited calibrated
them on September 27, 2006.
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Three hundred and thirteen (313) samples were
tested for "total coliforms" and "fecal coliforms" in 2006. There were no detectable
results in 2006.
To ensure that the chlorine residual was maintained above 0.2 mg /L in the distribution
system and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. An average of 1.94 L /day of Sodium
Hypochlorite was used in the Sugarbush system in 2006.
Three hundred and eighty -eight (388) daily tests for free chlorine in the distribution
system were performed by certified Township Operators using a "Hack Pocket
Colorimeter" during 2006. These tests were performed to ensure chlorine residual was
above 0.2 mg /L in the distribution system.
A Prominent Dulcometer analyses the chlorine residual continuously after the 15 minute
contact time and is recorded by the PLC and forwarded to the Township office via the
wireless communication system.
An On -Line ABB 4670 Series Turbidity Meter measures turbidity continuously after the
15 minute contact time and is recorded by the PLC and forwarded to the Township
office via the wireless communication system.
Raw water turbidity tests are performed monthly by Township staff using a "Hack
Pocket Turbidity Meter" and recorded in the daily log book.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#170/03 dated June, 2003, amended as per Ontario Regulation #247/06 dated June,
2006. Samples were taken by Geospec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
.../3
Page Three
Letter to M.O.E. — Barrie District Office
Re: Sugarbush — Annual Summary Report for 2006
March 5 2007
The chemical analysis results did not reveal any health related reportable exceedences
during 2006.
On May 20, 2005, the Ministry of the Environment issued Amended Certificate of
Approval #0724- 6CBJ77 for the Sugarbush Water Supply System.
Under Part 8, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
completed by July 1, 2003. The new Certificate of Approval received in May, 2005
extended the deadline for some of the works to be completed by July 31, 2005, all of
which were completed.
On February 20, 2007, the Ministry of the Environment inspected the Sugarbush Water
System to confirm compliance with current Regulations and to review the Permit to
Take Water and Certificate of Approval.
From this inspection, the Ministry of the Environment identified one (1) "non- compliance
with regulatory requirements and actions required "; sodium samples taken on
December 18, 2003 for pumphouse #2 were taken from the distribution system, rather
than from the point of entry to the distribution system. A sample for sodium was taken
on March 12, 2007 from the point of entry for pumphouse #2, as per Ontario Regulation
#170/03, amended to Ontario Regulation #247/06. No further actions are required.
"BEST PRACTICES RECOMMENDATIONS"
From the February 20th inspection, the Ministry, in the interest of continuous
improvement, did not provide the Township of Oro - Medonte with any best practice
recommendations.
Any further information required with respect to this Summary Report for the Sugarbush
Water System should be directed to the undersigned at (705) 487 -2171.
Sincerely,
TO NSHIP pF ORO- MEDONTE
Keith Mathieson, C.R.S.I.
Director of Engineering and Environmental Services
KM /ps
Attachments
CC' -
TOWNSHIP OF ORO- MEDONTE
REPORT
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2007 -15
Keith Mathieson
Subject:
Department:
Council
Annual Summary Report for
Engineering and
2006 — Warminster Water
Environmental Services
C. of W.
Supply and Treatment
Date:
March 13, 2007
R.M. File #:
Motion #
E05 -26665 v-003 and v -004
Roll #:
Date:
BACKGROUND:
As per Schedule 22 of Ontario Regulation #170/03, as amended by Ontario Regulation #247/06
dated June, 2006, the Township of Oro - Medonte is required to prepare an annual written Report
detailing compliance with all terms and conditions of the Permit to Take Water and Certificate of
Approval. This Report is to be signed by a person designated by Council of the municipality that
owns the works and a resolution is to be presented to Council that the Summary Report has been
received.
The Summary Report is due to be completed by March 31, 2007, given to members of Council and
made available for inspection by any member of the public without charge.
ANALYSIS:
Attached is the Annual Summary Report for 2006 for the Warminster Water Supply System, a copy
of which will be submitted to the Ministry of the Environment. This Report is being made available to
Council for information and confirmation that Ontario Regulation #170/03, as amended by Ontario
Regulation #247/06 dated June, 2006, has been complied with by the Township of Oro - Medonte, and
identifies any non - compliance issues identified during the annual inspection by the Ministry of the
Environment of the Warminster Water System.
RECOMMENDA
THAT Report #EES2007 -15 be received and adopted.
AND THAT Council receives the Annual Summary Report for 2006 for the Warminster Water
Supply System.
Res pec submitted,
i
Keith Mathieson
Director of Engineering and Environmental Services
�i
March 5, 2007
Ministry of the Environment
Barrie District Office
54 Cedar Pointe Drive
Unit #1201
BARRIE, Ontario
L4N 5R7
Re: Warminster Water Supply and Treatment System
Annual Summary Report for 2006
Warminster Water System supplies 208 homes, the Warminster Public School and the
Warminster Legion with water from one (1) ground water source well.
Amended Permit to Take Water #1267- 6HKP8Q (Well #1), issued to the Township of
Oro - Medonte on October 28, 2005, authorizes the withdrawal of water, expiring March
15, 2012.
The Permit to Take Water for Well #1 authorizes the withdrawal of water at a rate of 600
m3 per day.
Well #2 was decommissioned and abandoned, in accordance with O. Reg. #903.
Certificate of Approval #4895- 6CBPWV, Section 4.1, states that the drinking water
system shall not be operated to exceed the rated capacity for maximum daily volume of
982 m3 per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month, the
"maximum daily flow" per month, the maximum flow of treated water to the distribution
system for the Warminster system, and the average monthly distribution flow. At no
time during 2006 did the "maximum daily flow" exceed the Permit to Take Water or
exceed the maximum daily flow rate of treated water to the distribution system.
The highest "daily flow" for the year from Well #1 occurred on December 14th at 338 m3.
The highest "daily flow" to the distribution system occurred on September 10th at 267
m3. The total annual distribution flow for the Warminster system was 60,752 m3, which
is 3% higher than last year.
...12
Page Two
Letter to M.O.E. — Barrie District Office
Re: Warminster — Annual Summary Report for 2006
March 5 2007
A new meter chamber and register were installed in the flow meter for Well #1 on
December 9, 2002.
New mag meters were installed at the Booster Station and Well #1 in March, 2003.
With the installation of the PLC on February 17, 2005, the Township is now able to
record the instantaneous peak flow rates of Well #1, which was not exceeded in 2006.
The maximum daily flow rate to the distribution system was not exceeded in 2006.
To ensure accuracy to within + or — 5% of flow within the range of 10% to 100% of the
full scale reading of the magnetic flow meters, Summa Engineering Limited calibrated
them on September 27, 2006.
WATER QUALITY
Bacteriological samples were taken weekly from the well, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and sixteen (216) samples were
tested for "total coliforms" and "fecal coliforms" in 2006. In 2006, there were no
reportable results.
To ensure that the chlorine residual was maintained above 0.2 mg /L in the distribution
system and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. An average of 1.32 L /day of Sodium
Hypochlorite was used in the Warminster system in 2006.
Three hundred and eighty -eight (388) daily tests for free chlorine in the distribution
system were performed by certified Township Operators using a "Hack Pocket
Colorimeter" during 2006. These tests were performed to ensure chlorine residual was
above 0.2 mg /L in the distribution system.
A Prominent Dulcometer analyses the chlorine residual continuously after the 15 minute
contact time and is recorded by the PLC and forwarded to the Township office via the
wireless communication system.
An On -Line ABB 4670 Series Turbidity Meter measures turbidity continuously after the
15 minute contact time and is recorded by the PLC and forwarded to the Township
office via the wireless communication system.
.../3
Page Three
Letter to M.O.E. — Barrie District Office
Re: Warminster — Annual Summary Report for 2006
March 5 2007
Raw water turbidity tests are performed monthly by Township staff using a "Hack
Pocket Turbidity Meter" and recorded in the daily log book.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#170/03 dated June, 2003, amended as per Ontario Regulation #247/06 dated June,
2006. Samples were taken by Geospec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical analysis results revealed Sodium results of 43.7 mg /L, which is consistent
with previous test results.
Although the aesthetic objective of Sodium in drinking water is 200 mg /L, the Medical
Officer of Health was notified that the concentration exceeded 20 mg /L.
On May 20, 2005, the Ministry of the Environment issued Amended Certificate of
Approval #4895- 6CBPWV for the Warminster Water Supply System.
On August 5, 2004, the Ministry of the Environment issued Certificate of Approval
#4535- 62MQFB for the installation of the standby generator set.
Under Part 8, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
completed by July 31, 2004. These upgrades have been completed as part of the
contract to Brookside Contracting.
On February 14, 2007, the Ministry of the Environment inspected the Warminster Water
System to confirm compliance with current Regulations and to review the Permit to
Take Water and Certificate of Approval.
From the February 14th inspection, the Ministry did not identify any "non- compliance
with regulatory requirements and actions required ".
/4
Page Four
Letter to M.O.E. — Barrie District Office
Re: Warminster — Annual Summary Report for 2006
March 5 2007
"BEST PRACTICES RECOMMENDATIONS"
From the February 14th inspection, the Ministry, in the interest of continuous
improvement, did not issue any best practices recommendations for the Warminster
Water System.
Any further information required with respect to this Summary Report for the Warminster
Water System should be directed to the undersigned at (705) 487 -2171.
Sincerely,
TOW OF ORO- MEDONTE
Keith Mathieson, C.R.S.I.
Director of Engineering and Environmental Services
KM /ps
Attachments
C Of ORO,
o
M
H y
S_
TOWNSHIP OF ORO- MEDONTE
-•-
Dept. Report No.
To: COUNCIL
Prepared By:
EES2007.10
Keith Mathieson
Subject:
Department:
Council
Pre - Servicing Agreement—
Engineering and
Moon Point Corporation —
Environmental Services
Date:
C. of W.
Part of Lots 15 and 16,
Concession 3 (South Orillia)
March 7, 2007
Motion #
and Part of the Road
R.M. File #:
Allowance between Lots 15
D12 -13640 V-013
and 16, Concession 3 (South
Roll #: 030 - 012 -42700
Date:
Orillia) (Closed by By -law
NSO 14786, Confirmed by By-
law NSO 14787 and Approved
by By -law NSO 14788), Being
Parts 1 & 2 on Plan 51R-
34471, Being all of PIN
#58568 -0046 (Lt) — Roll #4346-
030- 012 - 42700 -0000
Moon Point Corporation is proposing a fourteen (14) lot development located at Moon Point Drive
and Lake Simcoe.
.YSIS:
Moon Point Corporation is requesting to enter into a Pre - Servicing Agreement with the Township of
Oro- Medonte to install municipal services within their development.
The Township has received the required clearance letters from the Lake Simcoe Region
Conservation Authority,_ TSH (Township Engineer's), as well as the Township solicitor, stating they
have no objection to the pre - servicing of the development. The owner has supplied the Township
with the required securities.
I .
2.
3.
4.
THAT Report #EES2007 -10 be received and adopted.
THAT the Township of Oro - Medonte enters into a Pre - Servicing Agreement with Moon Point
Corporation.
THAT the Clerk prepares a By -law for Council's consideration.
AND THAT the owner be notified of Council's decision.'
1-
Resp, ifully Submitted,
r
Keith Mathieson
Director of Engineering and
Environmental Services
-2-
PRE - SERVICING AGREEMENT
- between -
f • ' 0 - • ' ' • ' ! •
and -
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
DESCRIPTION OF LANDS
Part of Lots 15 and 16, Concession 3 (South Orillia) and
Part of the Road Allowance between Lots 15 and 16,
Concession 3 (South Orillia) (Closed by By -law NSO 14786,
Confirmed by By -law NSO 14787 and approved by By -law NSO 14788)
Being Parts 1 & 2 on Plan 51R -34471
Being all of PIN #58568 -0046 (Lt)
Roll #4346- 030 - 012 -42700 -0000
TOWNSHIP OF ORO- MEDONTE
COUNTY OF SIMCOE
January, 2007
By -Law No. 2007 -032
PRE - SERVICING AGREEMENT
THIS AGREEMENT MADE BETWEEN:
and -
THE CORPORATION OF THE
TOWNSHIP OF ORO- MEDONTE
(hereinafter called the 'Township ")
MOON POINT CORPORATION
(hereinafter called the "Developer ")
WHEREAS the Developer is the registered owner of the lands described in Schedule
"A" attached (the "Subdivision Lands ");
AND WHEREAS the Developer desires to commence installing municipal services
within the Subdivision Lands, prior to the registration of the Plan of Subdivision and the
execution of the Subdivision Agreement with the Township;
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS:
1. ASSUMPTION OF RISK BY DEVELOPER
11 The Developer agrees to assume all risk in commencing installation of Township
services on the Subdivision Lands, prior to the execution of a Subdivision
Agreement with the Township, and the registration of the Plan of Subdivision.
The Developer hereby releases the Township, its agents, servants and
employees from and against all actions, suits, claims and demands whatsoever,
which may arise either directly or indirectly as a result of the installation of
Township services by the Developer.
1.2 The Developer acknowledges and agrees that, in the event that a Subdivision
Agreement with the Township is not finalized for any reason and the Plan of
Subdivision is not registered as a result, pre - servicing of the Subdivision Lands
shall cease immediately.
1.3 The Developer acknowledges and agrees that Engineering design plans and
specification for the Township services to be installed by the Developer, as
submitted to the Township, in accordance with the terms of this Agreement, may
require further amendment as a result of requirements imposed by the Township
under the terms of the Subdivision Agreement to be entered into for the
Subdivision Lands. The Developer covenants and agrees to assume all risk and
responsibility for the cost of required revisions to the Engineering design
drawings and specifications for the Township services, together with the costs of
modifying, reconstructing, removing and/or replacing the Township services
installed by the Developer, pursuant to the terms of this Agreement, in order to
satisfy the requirements finally imposed by the Township at the time that the
Subdivision Agreement is entered into,
1.4 The Developer acknowledges and agrees this approval relates only to the
installation of the following Township services:
1. Drainage and road works to base course asphalt
2. Underground utilities
1.5 The Developer acknowledges and agrees that no work shall be carried out on
any existing Township right -of -way, and that there shall be no connection to
services on any Township right -of -way.
1.6 The Developer acknowledges and agrees that no work shall be carried out on
lands not owned by the Developer, without the written consent of the owner to be
filed with and approved by the Township.
13 The Developer acknowledges and agrees that all Servicing Plans must comply
with Federal, Provincial and Township provisions.
2. REQUIREMENTS PRIOR TO THE COMMENCEMENT OF WORK
2.1 The Developer agrees to submit the following to the Township, in a form
satisfactory to the Township, prior to the commencement of the installation of
Township services on the Subdivision Lands:
a) A letter from a qualified Engineer experienced in the field of Township
services confirming:
1. Retainer - That their firm has been retained by the Developer to act as
Consulting Engineers for Moon Point Corporation.
2. Terms of Retainer - The terms of their retainer with the Developer as
follows:
a) Plans and Specifications - Prepare plans and specifications for the
construction of Township services;
b) Cost Estimates - Prepare cost estimates for the Township services
to be constructed from the drawings;
c) Approvals - Obtain all necessary approvals to construct;
d) Co- ordination - Co- ordinate the installation of Township services to
avoid conflicts with regards to telephone, cable T.V., and Township
services;
e) On -Site Inspections - Ensure that all oh -site inspections of
Township service installations are conducted by the Developer's
Consulting Engineers at all times during construction;
f) As- Constructed Drawinqs - Submit certified "as- constructed"
drawings after acceptance of the Township services;
g) Change in Retainer — If at any time during the project:
i) The terms of their retainer are changed by the Developer, or;
ii) If they become aware that they will not be able to provide "as
constructed" drawings, they will notify the Township within
twenty -four (24) hours;
h) Erosion and Siltation Control - Ensure all necessary precautions are
taken to prevent erosion and sedimentation of sewers, ditches,
culverts, slopes, etc., both within the subdivision and downstream,
prior to and during construction.
b) Confirmation letters are to be filed with the Township Clerk, confirming the
following:
1) The Township Engineer has no objection to the pre- servicing;
2) The Planning Department has no objection to the pre- servicing;
3) The Township Solicitors have no legal objections to the pre - servicing;
4) The Lake Simcoe Region Conservation Authority has no objection to
the pre - servicing.
c) Payment of cash or certified cheque required to cover the cost of the i r,
Township's lawyer and Planner for all costs involved in processing the Pre -
Servicing Agreement, and for all the Township's Engineers for checking of
plans, specifications and inspection on behalf of the Township for the sum of
Ten Thousand Dollars ($10,000). As accounts are received from the
Township Planner, lawyer, and Engineer, they will be paid by the Township
and then submitted to the Developer for reimbursement within thirty (30) days.
In the event that the deposit is drawn down to a level of Five Thousand
Dollars ($5,000) or less, and the Developer does not pay the accounts within
thirty (30) days, it is hereby understood and agreed that the Developer is in
default of this Agreement and all work must cease;
d) A Letter of Credit, as per Schedule "C', in the amount set out in Schedule "B ",
attached, as security to ensure the due completion of the Township services
to be constructed by the Developer, and as security to be held by the
Township for the warranty periods to be more particularly described in the
Subdivision Agreement for the Subdivision Lands. The said Letter of Credit
shall provide that if in the sole opinion of the Township, default under the
terms of this Agreement has taken place, the said Letter of Credit may
thereupon be drawn upon in whole or in part;
e) A certified copy of an insurance policy, or a certificate of insurance, confirming
comprehensive general liability in the amount of Five Million Dollars
($5,000,000), naming the Township as co- insured, and containing the
following additional provisions or endorsements:
1) Products /Completed Operations provisions;
2) Cross - liability clause;
3) Blasting included, only if done by an independent contractor;
4) Notice of Cancellation - a provision that the insurance company agrees
to notify the Township within fifteen (15) days, in advance, of any
cancellation or expiry of the said insurance policy.
f) All Servicing Plans shall be submitted to and accepted by the Township
Engineer;
3. INSPECTION BY THE TOWNSHIP
3.1 The Developer agrees to permit unrestricted access to the Subdivision Lands to
the Township and its agents for the purpose of inspection of the Township
services to be installed by the Developer. Notwithstanding that inspections may
be conducted by the Township or its agents, the Developer shall bear sole
responsibility for the soundness of the Engineering design of the Township
services, and for ensuring that the Township services to be installed will function,
as intended, and will be compatible with the final Plan of Subdivision when and if
such Plan of Subdivision is approved.
3.2 If, in the opinion of the Township, there is an emergency situation as a result of
any work undertaken by the Developer or its servants, or agents, which requires
immediate attention to avoid damage to private or public property or services
owned by the Township or to eliminate a potential hazard to persons, such work
may be done immediately by the Township at the expense of the Developer, but
notice shall be given to the Developer at the earliest possible time.
4. APPLICATION OF SECURITY
4.1 in the event of default by the Developer under the terms of this Agreement, or if
the Township is required to enter onto the Subdivision Lands or the abutting
Township lands to conduct any work on the Township services or the connection
of the Township services to facilities due to an emergency, the Township shall be
entitled to draw upon the security posted by the Developer pursuant to the terms
of this Agreement, in whole or in part, to cover the costs incurred by the
Township in remedying the default on the part of the Developer, or in addressing
the emergency situation.
5. NO REDUCTION OF SECURITY
5.1 The Developer acknowledges and agrees that no reduction in the amount of '
security filed by the Developer with the Township, in accordance with the terms of
this Agreement, shall be permitted until such time as the Developer has entered
into the Subdivision Agreement for the Subdivision Lands with the Township.
Thereafter, any reductions in the security posted by the Developer shall be
completed in accordance with the terms of the said Subdivision Agreement.
6. NO ASSUMPTION OF TOWNSHIP SERVICES
6.1 The Developer acknowledges and agrees that the Township shall not be required
to assume the Township services to be Constructed by the Developer, pursuant
to the terms of this Agreement, until such time as the Developer has entered into
a Subdivision Agreement with the Township for the Subdivision Lands, and the
Township services have been completed, inspected, and approved.
7. NOTICE
7.1 Any notice required to be given pursuant to this Agreement may be given by
prepaid registered post to the Developer at the following address:
Moon Point Corporation
c/o Kevin L. Anderson, President
The Tay Jak Group
6 Longford Court
Whitby, Ontario
UR 106
and such notice shall be deemed to have been given and received on the third
day after mailing.
8. NO ASSIGNMENT
8.1 The Developer shall not assign or otherwise transfer the benefit of this
Agreement without the written consent of the Township, which may be
unreasonably withheld.
IN WITNESS WHEREOF the Developer has hereunto set its hands and seals this
day of , 2007.
Per: , /
00 ra
}� le
Has the Authority to Bind the Corporation
IN WITNESS WHEREOF the Township has hereunto sets its hands and seals this
day of 2007.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
iii
H.S. Hughes, Mayor
Per: J. Douglas Irwin, Clerk
SCHEDULE "A"
DESCRIPTION OF LANDS:
Part of Lots 15 and 16, Concession 3 (South Orillia) and Part of the Road
Allowance between Lots 15 and 16, Concession 3 (South Orillia) (Closed by By-
law NSO 14786, Confirmed by By -law NSO 14787 and approved by By -law NSO
14788), being Parts 1 & 2 on Plan 51 R- 34471, being all of PIN #58568 -0045 (Lt),
Township of Oro - Medonte, County of Simcoe, Roll #4346-030 -01242700 -0000
SCHEDULE °B"
CASH DEPOSITS TO BE FILED WITH THE TOWNSHIP:
1. Planning, Engineering and Legal Costs
TOTAL CASH DEPOSITS TO THE TOWNSHIP
'6o Ck
$ 10,000
$ 10,000
SECURITY TO BE DEPOSITED WITH THE TOWNSHIP $ 20,000
SCHEDULE "C"
SUBDIVISION AGREEMENT - STANDARD FOR THE TOWNSHIP
"STANDBY" LETTER OF CREDIT
IRREVOCABLE LETTER OF CREDIT
DATE OF ISSUE:
NAME OF BANK: 1 /-
ADDRESS OF BANK:
LETTER OF CREDIT NO.: _._ AIVRON 1:
Except as otherwise expressly stated, this Letter of edit is issued subject to the Uniform
Customs and Practices for Docum/TTOWNSHIP g3 Revision), being ICC Publication No.
UCP 500.
TO: THE CORPORATI OF IP OF ORO- MEDONTE
P.O. Box 700, Oro O
We hereby authorize you to draw Ontar io, unt of
up to n aggregate amount of , ($$$$$$$$)
which is available on demand.
Pursuant to the request of r said customer, , we, the Bank of
, Ontario, , hereby establish and
give to you an Irrevoca a Letter of Credit in your favour, in the above amount, which maybe
drawn on by you at a time and from time to time, upon written demand for payment made
upon us by you whi demand we shall honour without enquiring whether you have the right as
between yourself d our said customer to make such demand and without recognizing any
claim of our said ustomer or objection by them to payment by us.
Demand shal e by way of a letter signed by an authorized signing officer of the Corporation of
the Townsh of Oro - Medonte. The original Letter of Credit must be presented to us at: Bank
Of , Ontario, . The Letter of Credit, we
understa , relates to a Subdivision Agreement between our said customer and the Corporation
of the T nship of Oro - Medonte, with Mortgage Company, as a third party, regarding
Of
(property description)
The amount of this Letter of Credit may be reduced from time to time, as advised by notice in
writing, given to us by an authorized signing officer of the Corporation of the Township of Oro-
Medonte.
Partial drawings shall be permitted. We hereby agree that partial drawings under this Letter of
Credit will be duly honoured upon demand.
This Letter of Credit will continue in force for a period of one year, but shall be subject to the
condition hereinafter set forth. It is a condition of this Letter of Credit that it shall be deemed to
be automatically extended without amendment from year to year, from the present or any future
expiration date hereof, unless at least thirty (30) days prior to the present, or any future
expiration date, we notify you in writing by registered mail that we elect not to consider this
Letter of Credit to be renewable for any additional period.
Dated at , Ontario, this day of 20
Authorized Signature Authorized Signature
Bank of
pi 040.
CII C, - i
TOWNSHIP OF ORO- MEDONTE
Dept, Report No.
To:
Prepared By:
BP 2007 -004
Council
Glenn White, MCIP, RPP
Senior Planner
Subject:
Department:
Council
Proposed Street Name
Building & Planning
Moon Point Corporation
Services
Date:
Concession 3, Part of Lots
C. of W. ✓
15 & 16 (Orillia)
February 21, 2007
Subdivision File: 2004 -SUB-
R.M. File #: D12 013640
Motion #
\C
01
Application # 2004- Sub -01
Date:
Roll #: 030 -012 -42700
BACKGROUND:
On August 11, 2006, the Ontario Municipal Board issued a decision approving Official Plan Amendment
21, Zoning By -law 2005 -082 and a draft Plan of Subdivision for the Moon Point Corporation. Condition
No. 3 of the approved draft plan of subdivision requires the Owner to receive approval from the
Township of Oro - Medonte for a name of Street A of the plan of subdivision. The purpose of this report is
to consider the proposed street name submitted by Moon Point Corporation for Street A of approved
draft plan of subdivision file No. 2004- SUB -01.
ANALYSIS:
In considering proposed street names, the Township of Oro - Medonte has the following Street Naming
Policy in place:
When naming or changing street names in the Township, consideration be given to one of
the following:
a. A historic name which once identified the location;
b. The surnames of local pioneer families in the immediate vicinity;
o. Any prominent geographic, natural or practical feature which makes the location unique
or identifiable;
d. The names of local servicemen who made the ultimate sacrifice;
e. The names of prominent former residents who contributed to the betterment of the
Township through their community involvement, athletic or business achievements.
2. Where there are two or more proposed street names in a new development or plan of
subdivision, at least one street name will have regard to the above criteria and the developer
be encouraged to research the following resources:
a) Oro - Medonte Historical Association;
b) Simcoe County Historical Society
c) Simcoe County Archives & Township records (i.e. assessment rolls, historical
publications);
d) Local Registry Office (former land ownerships).
3. All proposed new street names shall be circulated to internal departments for review and
comment prior to Council approval.
4. The duplication of street names used in adjacent municipalities shall be minimized as not to
conflict with emergency response addresses. Circulation of proposed new names will be
made by the Township to the neighbouring municipalities for comment when deemed
appropriate.
5. A report will be submitted to Council for the approval of the proposed names.
Originally, the applicant proposed four names for consideration which were circulated to internal
departments and surrounding municipalities for comments. The applicant only needs one street name
for the Moon Point subdivision. The applicant's preferred choice of street name is "Greystone Court".
No conflicts were noted by internal departments; however a concern was raised by the City of Barrie.
The City of Barrie has an existing street named Grey Lane. In consideration of a possible conflict with
proposed street name of Greystone Court, the Director of Emergency Services has determined there is
sufficient difference in street names between Greystone Court and Grey Lane not to cause a conflict for
emergency services.
The applicant has provided staff with information to determine how the proposed street name of
Greystone Court would comply with the Street Naming Policy. Greystone Court was chosen to signify
one of the physical characteristics of the site. The subject site was used for agricultural purposes in the
past and a prominent stone row fence was created. Some of the stones were placed along the
shoreline and now forms part of the berm that is along the lake side of the lots. It is anticipated that
some of the stones will be utilized in the entrance way feature of the subdivision.
In consideration of the above noted information, Staff is of the opinion that the proposed street name of
"Greystone Court" is generally in keeping with Section 1(c) of the Street Naming Policy for the Township
of Oro - Medonte.
RECOMMENDA
On the basis of the above, it is recommended:
1. THAT Report No. BP 2007 -004 be received and adopted.
2. THAT the proposed street name of "Greystone Court" be assigned to Street 'W' of Moon
Point Corporation approved draft Plan of Subdivision 2004- SUB -01, Part of Lots 15 and 16,
Concession 3 (Orillia).
3. THAT the Clerk bring forward the appropriate by -law for Council's consideration.
Respectfully su bmitted,
Glenn White, MCIP, RPP
Senior Planner
Reviewed by:
tom::, P
Bruce Hoppe, MCIP, RPP
Director of Building and Planning Services
C.A.O. Comments:
Date:
C.A.O.
Dept. Head
3
SUBJECT PROPERTY
LAKE SIMCOE
'7
S}
nm
TOWNSHIP OF ORO- MEDONTE
MEMORANDUM
To: Doug Irwin
cc:
From: Bruce Hoppe R.M. File #:
Date: March 15, 2007 Roll #:
Subject: Proposed Street Name — Moon Point Development
Further to the deferral of the above noted matter as outlined in report BP 2007 -004, be advised that
staff received two recommendations for street names from residents in the area (see attached email
from J. Bumstead dated March 12, 2007).
Staff circulated the proposed names and received comments that potential conflicts exists with the
name "Columbus Court" in two municipalities. The other suggestion "Warbler Way" does not have
any conflicts and would comply with the Township's street naming policy. Further, the developer has
been consulted and has confirmed his acceptance of the suggested name "Warbler Way ".
Therefore, staff recommends that the name "Warbler Way" be assigned to the Moon Point
Development.
Hoppe, Bruce
From: janetclair bumstead ,
Sent: Monday, March 12, 2007 4:06 PM
To: Evans, Dwight; Crawford, John; Coutanche, Mel; Allison, Terry; Agnew, Sandy; Hough, Ralph;
Hughes, Harry
Cc: dmgowland Hoppe, Bruce
Subject: Naming of Cul -De -Sac by Moon Point Development
March 12, 2007.
Re: Name for new cul -de -sac by Moon Point Development:
I have spoken with the residents who were available this past weekend and nobody felt the
name "Graystone Court" was relevent or significant to the area. We understand that the
stone fence referred to no longer exists. The stones naturally embedded in the ice push -up
berm should remain as a natural breakwater and a significant natural feature.
Two themes were suggested:
1. Camping History. For many generations the land was used to enable youth to enjoy
camping experiences. Camp Columbus certainly is part of the area's history. Hence one
name suggested is "Columbus Court ".
2. Existing wildlife: Many species of the Warbler family are in the area, some during
migration and others for longer periods. For that reason another suggestion is "Warbler
Way ".
Residents of Moon Point Drive would like to recommend "COLUMBUS COURT" or "WARBLER WAY ".
If neither of these are satisfactory, please consider a name which reflects the nature of
the area and we would be willing to offer further input.
Yours truly,
Janet Bumstead and neighbours.
Your Space. Your Friends. Your Stories. Share your world with Windows Live Spaces.
http : / /spaces.live.com / ?mkt =en -ca
TOWNSHIP OF ORO— MEDONTE
:L61 an
Dept. Report No.
To: Committee of the Whole
Prepared By: Shawn Binns
RC 2007 -02
Subject:
Department:
Council
Request for Exemption —
Parks and Recreation
Hawkestone and Area
C. of W.
Community Association
Volunteer Day Celebrations
Date: March 12, 2007
R.M. File #:
Motion #
Date:
Roll #:
cI -• I IN
By -Law No. 2006 -38 regulates the holding of parades or processions /events in the municipality.
Section 8 of the above mentioned By -law permits that in a situation where a_parade or
procession /event will last less than 24 hours, Council may dispense with any or all of the
requirements of the By -Law. The Hawkestone and Area Community Association is partnering with the
Hawkestone Scouts, and Hawkestone Community Hall Board to organize a Soap Box Derby as part
of the Hawkestone Volunteer Day Celebrations on April 21St, 2007.
ANALYSIS:
Warren Ryckman, Hawkestone And Area Community Association Director and Local Scout Leader,
has supplied the Township with information regarding the event (Attachment #1).
The group is requesting the use of 6 temporary barricades to assist in the closing of Line 11 south of
Ridge Rd to the Hawkestone United Church from 11:30 -1:30 on April 21 st, and have indicated that
volunteers will be used to re- direct traffic, via Cedarbrooke Cres. The Ontario Provincial Police have
also been notified and will attempt to have two auxiliary officers attend the event (Attachment #2)
It is recommended that Council require proof of insurance from the Hawkestone and Area
Community Association or Scouts Canada indemnifying the Township of Oro - Medonte of any liability
as per provision of the above mentioned By -Law (Attachment #3), as there is an element of risk in
the proposed Soap Box Derby, taking place of Township Property. The group also plans to ensure
children are safe by enforcing the use of helmets for all participants in the Soap Box Derby.
RECOMMENDATION(S):
1. That Report # RC 2007 -02 be received and adopted.
2. That the Hawkestone and Area Community Association or Scouts Canada provide a proof of
insurance indemnifying the Township of Oro - Medonte of as per provision 3 of By -law 2006 -38.
3. That an exemption to By -Law No 2006 -38 be granted to the Hawkestone and Area Community
Association to hold Volunteer Day Celebrations on April 21 s`, 2007 upon receipt of proof of insurance.
4. That Line 11 South between Ridge Rd to Hawkestone United Church be temporarily closed on
April 21, 2007 from 11:30 am to 1:30pm inclusive.
5. That the Hawkestone and Area Community Association be granted permission to utilize 6
Township Temporary Barricades on April 21, 2007.
6. And Further that the applicant and the Roads Superintendent be notified of Council's decision.
Shawn Binns
Manager of Recreation and Community Services
C.A.O. Comments:
Date:
f
C.A.O. Dept. Head
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Binns, Shawn
From: Silvestri, George (JUS) [George.Silvestri @ontario.caj
Sent: Friday, March 09, 2007 12:54 PM
To: Binns, Shawn
Subject: Community event April 21st
Hi Shawn,
Just to confirm we've reed your fax and are aware of the road closure. In addition we
will attempt to have two auxiliary officers attend to assist in this community event.
GEORGE SILVESTRI
COMMUNITY SERVICES /MEDIA RELATIONS OFFICER ONTARIO PROVINCIAL POLICE BARRIE
705 - 726 -6484 X -2155
V -NET 507 -2155
1
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY -LAW NO. 2006 -038
A By -law to Regulate the Holding of Parades or Processions/Events on Highways
within the Township of Oro - Medonte and to Repeal By -law 99 -41
WHEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
defines spheres of jurisdiction under which a municipality may pass by -laws;
AND WHEREAS the spheres of jurisdiction include highways, including parking and
traffic on highways;
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it expedient to regulate the holding of parades or processions /events on
highways within the Township of Oro - Medonte;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. Before any person, persons, corporations, organizations or associations may
hold or conduct a parade or procession /event on a municipal highway within the
limits of the Township of Oro - Medonte, they shall obtain a permit therefore and
comply with the provisions of this by -law.
2. No permit shall be granted under this by -law unless and until a letter of
confirmation from the Police Services, in effect at the time of application, is
provided to the Township of Oro - Medonte, to ensure that adequate police
protection is available during the period of the parade br procession /event or any
or all of them, during which such police protection shall, in the opinion of the
Police Services, be necessary. All costs associated with the required police
protection shall be the responsibility of the applicant.
3. No permit shall be granted under this by -law unless and until the applicant has
provided, to the Township of Oro - Medonte, proof of insurance indemnifying the..
Township against damage to public and private property, as well as,
indemnification for general property damage to public and private property, as
well as, indemnification for general property damage and public liability.
4. No permit shall be granted under this by -law unless the applicant has deposited,
at the discretion of the Township Clerk, a certificate in writing from the Medical
Officer of Health or the local Heath Unit, that all health and sanitation
requirements for the parade or procession /event have been provided.
5. No permit shall be granted under this by -law unless the applicant has deposited,
with the Township Clerk, an approved outline of the routes of travel for the
parade or procession/event.
No permit shall be granted under this by-law until the applicant has deposited,
with the Manager of Recreation and Community Services, a damage deposit, in
the amount in effect at the time of application, for the applicable municipal
building, to repair minor damages, cleaning of buildings and grounds, after such
parade or procession/event has terminated.
i
7. All other costs incurred, so that municipal property shall be restored to its
previous state, without cost to the Corporation for the administration of such
public property, shall be the responsibility of the applicant.
8. in the case of any parade or procession/event which would last for a lesser
period than twenty -four (24) hours, the Council may, at its discretion, dispense
with any or all of the requirements of this by -law. -
I '\ C
air 3`�
9. Every person, persons, corporation, organization or association who contravenes
any provision of this by -law is guilty of an offence and shall be liable to a fine in
the amount to be determined pursuant to the Provincial Offences Act, R.S.O.
1990, c. P.33, and every such fine is recoverable under the Provincial Offences V ry
Act.
j
10. If any court of competent jurisdiction finds that any of the provisions of this by -law
are ultra vires the jurisdiction of Council, or are invalid for a reason, such
provision shall be deemed to be severable and shall not invalidate any of the
other provisions of the by -law which shall remain in full force and effect.
11. By -law No. 99 -41 is hereby repealed in its entirety.
12. This by -law shall take effect on the final passing thereof.
BY -LAW READ A FIRST AND SECOND TIME THIS 19T" DAY OF APRIL, 2006.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 19TH DAY OF APRIL,
2006.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
Ma r, J. Neil Craig
mtcfg Cle JenYiifQr 2ieleniewski
Page i of 1
Binns, Shawn
From: Barb Warren- ryckman 3
%.
Sent: Thursday, March 22, 2007 8:18 AM 7' ZZ
To: Binns, Shawn
Subject: Soap Box Derby
Regarding our phone calls -4ve spoken with Scouts Canada reps and have been told that they would only be able
to insure the Soap Box Derby if the event was for members of Scouts Canada only. Our area is holding a Derby in
Midland on April 28 for the Scouts so our group does have one to attend. We are hoping to have a Soap Box
Derby in Hawkestone so that all area children can come and have a fun time. All participants must wear helmets
to race and the cars will be fully inspected for mechanical fitness before the race. All cars are equipped with
working brakes and are designed not to be speedy but are deliberately made to go slow for safety reasons.We
will have enough volunteers on hand to properly supervise the race and the detoured traffic. I hope that we will be
able to go forward with this community event.
Warren Ryckman
3/21/2007
r
t Vol E
TOWNSHIP OF ORO- MEDONTE
REPORT
Dept. Report No.
RC 2007 -03
To: Committee of the Whole
Prepared By: Shawn Binns
Council
C. of W.
Motion #
Date:
Subject:
Amendment to Alcohol Risk
Management Policy
Department:
Parks and Recreation
Date: March 13, 2007
R.M. File #:
Roll #:
BACKGROUND:
The Alcohol Risk Management Policy ( #PP -PR -001) was enacted by Council in September 1994 and
amended November of 1995 (Attachment # 1).
The purpose of the Alcohol Risk Management policy is to promote a safe and enjoyable environment
for those who use these facilities as well as to minimize and control risks and liability to the Township.
The Township owns and manages facilities where alcohol consumption is not permitted and where
alcohol consumption is permitted under the authority of a special occasion permit. Under the current
policy facilities for special occasion permits are:
Hawkestone Community Hall Oro - Medonte Arena Banquet Hall
Jarratt Community Hall Oro - Medonte Memorial Park
Lions Sports Fields Shanty Bay Community School
Old Town Hall (Oro) Warminster Community Hall
The current policy does not include Eady, Edgar, Craighurst, and Carley Community Halls.
ANALYSIS:
At the Hall Board meeting of February 26, 2007 the Alcohol Risk Management Policy was reviewed
and discussed. It was found that all of the halls with the exception of the Shanty Bay Community
Centre have been allowing events that serve alcohol to take place. The hall boards note that they
were not made aware of the Alcohol Risk Management Policy, and it became evident that the policy
was currently not being followed.
Under the current policy Carley Community Hall, Eady Community Hall, Edgar Community Hall, and
Craighurst Community are currently not designated as Facilities for Special Occasion permits,
however have had events were alcohol was served with a Special Occasion Permit. The hall boards
were briefed on the policy and informed that this policy needs to be followed and that a report would
be coming before Council to amend the policy to include Eady, Craighurst, Edgar and Carley
Community Halls.
It is intended that the Hall Boards receive an orientation session on the Alcohol Risk Management
Policy.
Edgar and Carley Community Halls currently have upcoming functions booked which are looking to
serve alcohol. It is being recommended that council give favorable consideration to amend section
2.1 to add Eady, Edgar, Craighurst and Carley Community Halls as facilities eligible for conditional
use of alcohol under the authority of a special occasion permit. It is also recommended that Shanty
Bay Community School be removed as a facility for Special Occasion Permits as Simcoe County
District School Board policy prohibits alcohol in school facilities. It is recommended that Section 2.'
be amended as follows and include the following rationale:
2.1 Facilities for Special Occasion Permits
Hawkestone Community Hall
Jarratt Community Hall
Lions Sports Fields
Old Town Hall (Oro)
Eady Community Hall
Craighurst Community Hall
Rationale:
Oro - Medonte Arena Banquet Hall
Oro - Medonte Memorial Park
Warminster Community Hall
Edgar Community Hall
Carley Community Hall
• Most of these facilities are equipped with adequate kitchen and bar facilities, or can be made to
accommodate same for special occasions.
• Washrooms are easily accessible.
• Equipment and seating can be arranged in such a manner as to provide for complete viewing of
the facility and participants in these facilities.
• These facilities are equipped with adequate parking and accessible entrances and exits.
• The property surrounding these facilities is well maintained and equipped with adequate lighting.
-2-
11Ob
RECOMMENDATIONS :
1. That Report If RC 2007 -03 be received and adopted.
2. That the proposed amendments to Policy # PP -PR -001, Township of Oro - Medonte Alcohol Risk
Management Policy be adopted and implemented.
3. And Further that the Township of Oro - Medonte Community Hall Boards be notified of Councils
decision.
C.A.O. Comments:
n
Date:y ` rt f A i'
i
C.A.O. Dept. Head
-3-
Oro - Medonte Township
Policy
Section Subject Page 1 of 10 Policy /Procedure
Parks & Recreation Alcohol Risk Management # PP -PR- 001
Enacted By Council
September 1994 and
Amended November, 1995
TOWNSHIP OF ORO- MEDONTE
ALCOHOL RISK
MANAGEMENT POLICY
TOWNSHIP OF ORO- MEDONTE
ALCOHOL RISK MANAGEMENT POLICY
PREAMBLE
The Township of Oro - Medonte owns and manages facilities where alcohol consumption is
not permitted, and other facilities where alcohol consumption is permitted under the
authority of a Special Occasion Permit. The Township of Oro - Medonte has developed an
alcohol risk management policy in order to prevent alcohol related problems that arise from
alcohol consumption within its facilities and to promote a safe, enjoyable environment for
those who use these facilities.
A range of problems can arise from alcohol consumption. These problems can affect not
only the drinkers but other people who use the facilities. These problems include:
o vandalism and destruction of Township property
o police being called to municipal property
o injuries to drinkers or other individuals
o liability action arising from alcohol related injuries or deaths
o increased insurance rates as a result of alcohol related incidents
o loss of insurability should the insurer's risk assessment escalate
o charges laid against the Township or the Special Occasion Permit holders under the
Liquor Licence Act
o suspension or loss of alcohol permit privileges by the Liquor Licence Board of
Ontario
o loss of enjoyment by non - drinkers and moderate drinkers
o complaints lodged by offended parties
o withdrawal from use of facilities by people concerned about alcohol consumption
o loss of revenue due to reduced participation
o____ increased public concern about alcohol consumption.
PURPOSE OF THE POLICY
The alcohol risk management policy consists of a range of measures designed to prevent
alcohol related problems such as:
a) drinking to intoxication;
b) drinking and driving;
c) underage drinking; and
d) drinking in prohibited areas
and also to increase the enjoyment of those who use the facilities. By reducing the potential
for alcohol related problems, the Township of Oro - Medonte concurrently reduces its risk of
liability actions. This policy introduces barriers to impede the targeted drinking practices.
The policy is divided into four sections:
1. Designation of facilities where alcohol use is prohibited;
2. Designation of facilities where alcohol use is permitted;
3. Specification of conditions under which alcohol use is permitted;
4. Enforcement Procedures for violations of the policy.
SECTION 1. AREAS DESIGNATED WHERE ALCOHOL USE IS PROHIBITED
1.1 The consumption of alcoholic beverages is prohibited in the Township Administration
Centre, the Township Public Works garages, the Township Public Works
Administration Building and all Township Fire Halls unless otherwise sanctioned by
resolution of Council.
1.2 The consumption of alcoholic beverages is prohibited in the majority of parks,
gardens, sports facilities and service facilities in the Township of Oro - Medonte. The
Township of Oro - Medonte Council may change the designation of any site at its
discretion. A complete list of these areas can be obtained from the Parks and
Recreation Department. Users who seek permission to use these facilities will be
asked to sign a form agreeing that people included in the activity or event will not
consume alcohol (see Appendix A).
SECTION 2. AREAS DESIGNATED FOR CONDITIONAL USE OF ALCOHOL
The following facilities and areas are currently designated for alcohol use under the authority
of a special occasion permit. Township of Oro - Medonte Township Council may change the
designation of any site at its discretion at any time.
2.1 Facilities for Special Occasion Permits
Hawkestone Community Hall Oro - Medonte Arena Banquet Hall
Jarratt Community Hall Oro - Medonte Memorial Park
Lions Sports Fields Shanty Bay Community School
Old Town Hall (Oro) Warminster Community Hall
SECTION 3. CONDITIONS FOR SPECIAL OCCASION PERMITS
Anyone who wishes to serve alcohol at a designated site must complete an agreement form
that stipulates the conditions under which alcohol may be served (see Appendix B). In
addition, the responsible person must obtain a Special Occasion Permit from the Liquor
Licence Board of Ontario. The Special Occasion Permit holder must ensure that all the
conditions of the Liquor Licence Act and the Township of Oro - Medonte are adhered to at the
event. The Township of Oro - Medonte reserves the right to refuse an applicant permission to
run a licensed event on its property.
All Special Occasion Permit holders are required to adhere to the following conditions.
3.1 Category: Control
3.1.1 The permit holder will accept only an Age of Majority card, a photo drivers
licence, or a passport as identification for alcohol purchase or consumption.
3.1.2 The permit holder will ensure that the bartenders and servers do not serve
alcohol to underage, intoxicated, rowdy or unauthorized people at the event.
3.1.3 The permit holder will provide the Township with a list of the monitors, aged
19 or over, two weeks prior to the event. There will be at least 1 monitor for
100 participants and 1 monitor for each entrance and exit at the facility or
area. Monitors will supervise the event, encourage legal and moderate
drinking behaviour and ensure that any problems that arise are dealt with
appropriately.
3.1.4 The monitors, bartenders and servers will not consume alcohol during the
event, nor will they be under the influence of any alcohol consumed before the
event.
3.1.5 The permit holder will be responsible for recognizing the need for assistance
during the event, and make sure that proper assistance is available.
RATIONALE:
The Special Occasion Permit holder and the facility owner need to be alerted to the
potential, liability and attendant responsibility to prevent participants from becoming
intoxicated and protect them from foreseeable harm.
In order to provide a safe environment and control behaviour, event organizers must
supervise entrances and exits. By controlling entry, underage, intoxicated, rowdy or
unauthorized people can be prevented from entering an event. This will considerably reduce
the likelihood of a problem occurring.
By providing the facility owner with a list of bartenders, servers and monitors, those who
previously have over served, served minors, and served intoxicated patrons can be asked
not to participate in the event.
3.2. Category: Sale of Alcohol
3.2.1 When tickets are sold for alcoholic beverages, there will be a limit of 4 per
person at one time. Discounts will not be offered for the volume purchase of
tickets.
3.2.2 When tickets are not sold, each person will be limited to a purchase of 4
drinks at a time. Discounts will not be offered for the volume purchase of
alcoholic beverages.
3.2.3 A sign will be posted at the bar and at the ticket counter stating the law on
serving to intoxication.
RATIONALE:
By limiting the number of tickets or drinks participants can purchase at one time, the ticket
sellers, monitors, bartenders, and servers are provided with more opportunities to observe
participants for signs of intoxication. Table consumption can be moderated by not selling
rounds of large numbers of tickets - -a strip of twenty, for example.
4
3.3 Category: Low Alcohol and Non - Alcoholic Options
3.3.1 The permit holder will ensure that low alcohol options are available (i.e. low alcohol
beer, light wine, and low alcohol spirits). Non - aicoholic beverages will be available at
a lower cost than any alcoholic beverage.
3.3.2 A sign will be posted identifying the low alcohol and non - alcoholic beverages
available at the event.
RATIONALE:
Low alcohol beverages help prevent intoxication by permitting responsible consumers with
an opportunity to consume less alcohol and avoid becoming intoxicated and will provide
servers with a substitute drink for those nearing intoxication. A patron consuming a regular
beer (at 5% alcohol) could drink two "extra light" beers (at 2.5% alcohol) to ingest the same
amount of alcohol. Similarly, "light" beer (at 4% alcohol) represents a 20% reduction in
alcohol intake.
3.4 Category: Accountability
3.4.1 The permit holder will post a sign, approved by the Township of Oro - Medonte,
stating the name of the Special Occasion Permit holder and the telephone numbers
for the Township owners and the Liquor Licence Board of Ontario.
3.4.2 The permit holder will obtain a minimum of one million dollars liability insurance,
name the Township of Oro - Medonte as an additional insured, at least two weeks prior
to the event. The permit holder will indemnify and save the Township of Oro - Medonte
harmless from all claims
RATIONALE:
While the local authorities and Liquor Licence Inspectors are informed of the date and place
of the special occasion function, they do not always have an opportunity to drop in and
check on the operation of the event. The signs serve notice to the permit holder that while
enforcement personnel may not be present the entire time, concerned participants will know
where to lodge a complaint. This can facilitate early correction of potentially risky situations.
If an individual is injured, and if the Township of Oro - Medonte were to be found "jointly and
severally" liable, the Township of Oro - Medonte could end up paying the total judgement
should the Special Occasion Permit holder be uninsured or inadequately insured. In addition
to costing the municipality to settle the award, a municipality might have difficulty obtaining
continued insurance coverage.
3.5 Category: Safe Transportation
a
3.5.1 The permit holder will be responsible for promoting safe transportation options
for all the drinking participants. Examples of safe transportation options are:
a) a designated driver selected from non - drinking participants at the event;
b) a designated driver provided by the sponsoring group; or
c) a taxi paid either by the sponsoring group or the participant.
The risk of liability is high when an impaired driver leaves an alcohol related event. Event
organizers must assume responsibility for promoting safe transportation for all drinking
participants. Safe transportation options are essential since the only way to sober up an
impaired person is with time. Coffee provided at the end of the evening only turns a sleepy
drunk into a wide -aware drunk and still unable to drive.
3.6 CategoN:Other
3.6.1 The Township of Oro - Medonte reserves the right to introduce other conditions
from time to time at its discretion.
SECTION 4. ENFORCEMENT PROCEDURES FOR POLICY VIOLATION
41 Areas Where Alcohol is Prohibited
4.1.1 A violation of this policy occurs when individuals consume alcohol in a municipal
facility or area where alcohol consumption is prohibited. Intervention can be initiated
by a member of the group using the facility or area (if it is a group activity), by a staff
member of the Township or a Council- appointed volunteer, or by a member of the
Ontario Provincial Police.
4.1.2 A group member may intervene by informing the offending individual(s) that municipal
policy prohibits alcohol consumption and asking that it stop. Group members should
feel encouraged to intervene in this way because intervention at other levels could
result in a loss of privileges.
4.1.3 A staff member of Township of Oro- Medonte will intervene whenever he or she
encounters a violation of the policy. Staff members can ask that the consumption of
alcohol stop, or they can ask the individual or organized group to leave the facility or
area, depending on the circumstances and the nature of the violation (especially the
potential for harm, for loss of enjoyment by non- drinkers, or for complaints). Should
the individuals or group members fail to comply, the staff member can call the police
for enforcement.
4.1.4 Where a member(s) or organized group(s) have violated the municipal policy, and
have been confronted by Township staff, the group will be sent a registered letter
advising of the violation, and indicating that no further violations will be tolerated.
4.1.5 Should members of an organized group violate the policy within one year of
receiving notice of their first violation, the group will be suspended from
organized use of any Township facility or area for a period of one year. A
registered letter will be sent to the contact person advising of the suspension.
A copy of the suspension letter will be provided to Township Council.
4.1.6 A member of the Ontario Provincial Police may intervene in a violation of this
policy on his or her initiative or in response to a request either from a member
of the Township staff or a member of the general public. The police officer
may ask that the alcohol consumption stop, or can order the individuals or
organized group to leave the facility or area. In addition, the officer may, at his
or her discretion, lay charges against the offending individuals under the
Liquor Licence Act of Ontario or any other relevant legislation.
4.2 Areas Where Alcohol is Permitted
4.2.1 A violation of this policy occurs when the Special Occasion Permit holders fail
to comply with the conditions of the Liquor Licence Act of Ontario or the
Municipal Alcohol Policy. Intervention can be initiated by a participant at the
event, a Township staff member, a member of the Ontario Provincial Police, or
an Inspector of the Liquor Licence Board of Ontario.
4.2.2 A member of the organizing group or the designated monitor may intervene by
informing the offending individual(s) of the policy violation and ask that it stop.
Group members and monitors should feel encouraged to intervene in this way
because intervention at other levels could result in a loss of privileges and
legal charges.
4.2.3 A Township staff member will intervene whenever he or she encounters a
violation of the policy. Depending upon the severity of the policy infraction,
Township staff may ask the organizers of the event to stop the violation or
they may close down the event. Should the organizers fail to comply, the staff
members may call the police for enforcement.
4.2.4 Where the Special Occasion Permit holders have violated the municipal
policy, and have been confronted by a Township staff member, the group will
be sent a registered letter advising of the violation, and indicating that no
further violations will be tolerated.
4.2.5 Should the Special Occasion Permit holders violate the policy within one year
of receiving notice of their first violation, the organizers will be suspended from
organized use of a Township facility or area for a period of one year. A
registered letter will be sent to the contact person advising of the suspension.
A copy of the suspension letter will be provided to Township Council.
4.2.6 A member of the Ontario Provincial Police or an Inspector from the Liquor
Licence Board of Ontario may intervene in a violation of this policy on his or
her initiative, or in response to a request from either a Township staff member
or a member of the general public. Depending upon the severity of the
infraction, charges may be laid under the Liquor Licence Act of Ontario or any
other relevant legislation.
APPENDIX "A"
t
To the Township of Oro - Medonte
Proposed Alcohol Risk Management Policy
Name of Team /Group
(please print)
Name of Contact Person
(please print)
Certification 1. I understand that alcohol cannot be consumed in
Township facilities and areas in compliance with
the Liquor Licence Act of Ontario and the municipal
Alcohol Risk Management Policy.
Signature
Agreement received by.
lid
2. 1 understand that if any member of my team is consuming
alcohol in these facilities or areas, a registered letter of
warning will be issued advising of the policy violation and
indicating that no further violations will be tolerated.
Independent action can be taken by the Ontario
Provincial Police Force at its discretion.
3. 1 understand that if any member of my team violates the
.policy within one year _of-receiving _ a warning, our group
will be suspended from using any Township facility or
area for a period of one year.
4. Prior to the use of municipal facilities, I will provide the
Township of Oro - Medonte staff with the names and
addresses of the team captains so that a brochure
outlining the policy can be sent to them.
Signature of Parks & Recreation Representative
Day /MonthNear
K
NEETINAEUM
To the Township of Oro - Medonte
Proposed Alcohol Risk Management Policy
Name of Group
Name of Contact Person
Certification
Signature
Agreement received by:
i
(please print)
I have received and reviewed a copy of the municipal
Risk Management Policy.
2. 1 have read the guidelines on the reverse of this Agreement.
3. 1 agree to adhere to the conditions of this Policy and the
Liquor Licence Act of Ontario.
4. 1 understand that if an infraction of the Policy occurs, the
Township of Oro - Medonte may warn or suspend my
organization from using the facilities for a period of one year.
5. 1 understand that I can be held liable for injuries and damage
arising from failing to adhere to the Liquor Licence Act of
Ontario, or from otherwise failing to take action that will
— prevent foreseeable_ harm from occurring.__ ____
6. 1 understand that the Ontario Provincial Police and a Liquor
Licence Board Inspector can lay charges for infractions of the
Liquor Licence Act of Ontario or other relevant legislation.
Signature of Parks & Recreation Representative
Day /MonthNear
APPENDIX "C"
To the Township of Oro- Medonte
is «. r
Proposed Alcohol Risk Management Policy
AS THE CONTACT PERSON FOR A SPECIAL OCCASION PERMIT, YOUR GROUP CAN BE HELD LIABLE,
AMONG OTHER THINGS, FOR INJURIES AND DAMAGES ARISING FROM FAILING TO ADHERE TO THE
LIQUOR LICENCE ACT OF ONTARIO. THESE CONDITIONS INCLUDE SERVING SOMEONE TO
INTOXICATION, SERVING SOMEONE WHO IS ALREADY INTOXICATED, SERVING MINORS, AND
FAILING TO PREVENT IMPAIRED INDIVIDUALS FROM DRIVING. IN ORDER TO HELP REDUCE YOUR
GROUP'S RISK OF LIABILITY, THE FOLLOWING GUIDELINES SHOULD BE ADOPTED.
1. Monitor the entrance with two people, aged 19 or over. This allows staff to screen for
identification and to ensure underage, intoxicated, rowdy, or potentially troublesome patrons are
not allowed entrance. It is easier to prevent problems if such people are not admitted to your
event.
2. Cover each exit with an additional monitor, aged 19 or over. This allows you to take reasonable
steps to prevent impaired people from driving. These reasonable steps can include using a
designated driver either from the non- drinking participants at the event or from your group of
helpers. Alternatively, it can consist of a taxi paid by either your group or the participants. If these
efforts fail, staff may attempt to detain impaired drivers and call the police.
3. In order to reduce the levels of intoxication and the rate of consumption, staff should encourage
patrons to consume food, low alcohol beverages, and non - alcoholic beverages.
4. In order to reduce the risk of intoxication, avoid serving oversize drinks, double shots of spirits, or
beer in pitchers. Do not allow drinking contests, volume discounts, or other marketing practices
which encourage increased alcohol consumption.
5. If tickets are purchased for drinks, refund unused tickets for cash on demand. To do otherwise
encourages increased consumption and intoxication.
6. Ensure the facility is adequately lighted, signs are visible, and stairs are clear. As the occupier of
the premises, your group is required to ensure the physical setting is safe for both drinkers and
non - drinkers. Your group may be held liable if an accident occurs due to the physical set -up of
the facility or area.
7. Prevent patrons from engaging in activities that can harm themselves or others. As the
organizer, you must take reasonable steps to prevent foreseeable harm whether patrons are
intoxicated or not.
S. Do not contravene the Liquor Licence Act by serving minors, intoxicated patrons, or by serving to
intoxication. Ensure that serving staff know the signs of intoxication and are prepared to cut off
patrons.
9. Support serving staff in adhering to the Liquor Licence Act by allowing them the flexibility to offer
discounts on food or non - alcoholic drinks. By allowing this discretionary power, staff can defuse
potentially troublesome incidents when patrons should not be served any more alcohol.
10. If an alcohol- related violation occurs, act promptly to rectify the situation and restore adherence
to the Liquor Licence Act. Whenever the Act is violated at your event, you are at risk of being
charged and of having a liability action launched against you.
10