Loading...
02 07 2007 COW MinutesTOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, February 7, 2007 @ 9:07 a.m. Council Chambers Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Terry Allison (left at 3:09 p.m.) Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Staff Present: Jennifer Zieleniewski, CAO; Doug Irwin, Clerk; Scott Cowden, Director of Fire and Emergency Services; Bruce Hoppe, Director of Building and Planning Services; Keith Mathieson, Director of Engineering and Environmental Services; Jerry Ball, Public Works Superintendent; Tamara Obee, Human Resources Officer Also Present: Wayne Wilson, Walter Benotto, Nottawasaga Valley Conservation Authority; Mark Valcic, Mike Walters, Lake Simcoe Conservation Authority; Keith Sherman, Severn Sound Environmental Association; Edna Caldwell Mayor H.S. Hughes assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW070207-1 Moved by Allison, Seconded by Coutanche It is recommended that the following items be added to the agenda for consideration: 6. FINANCE AND ADMINISTRATION: h) Councillor Agnew, re: Draft Vision Statement. 12.IN-CAMERA: b) Mayor Hughes, re: Legal Matter. c) Jennifer Zieleniewski, CAO, re: Properly Matter. d) Councillor Agnew, re: Legal Matter e) Councillor Crawford, re: Personnel Matter. f) Deputy Mayor Hough, re: Personnel Matter. g) Deputy Mayor Hough, re: Personnel Matter. Carried. c 2. ADOPTION OF THE AGENDA Motion No. CW070207-2 Moved by Crawford, Seconded by Evans It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, February 7, 2007 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" Councillor Crawford declared a conflict of interest on Item 5e), Dorothy Williams, c/o Oro Station Community Hall Board, re: correspondence dated January 30, 2007, 2007 Grant Request as he is a Trustee of the Oro Station Community Hall. Councillor Crawford left the room and did not participate in any discussion or vote on this item. 4. DEPUTATIONS: a) Edna Caldwell, Secretary, Trustee Committee of former Guthrie United Church, re: Guthrie United Church. Motion No. CW070207-3 Moved by Coutanche, Seconded by Allison It is recommended that the correspondence dated January 19, 2007 and information presented by Edna Caldwell, Secretary, Trustee Committee of former Guthrie United Church, re: Guthrie United Church be received and that the Oro-Medonte History Association be approached to spearhead a citizen's group to investigate opportunities with respect to the Guthrie United Church. Carried. Page 2 Committee of the Whole Meeting -February 7, 2007 5. CORRESPONDENCE: a) Ron Reid, Executive Director, Couchiching Conservancy, correspondence dated January 24, 2007 re: Township Support for Purchase of Church Woods. Motion No. CW070207-4 Moved by Evans, Seconded by Crawford It is recommended that the correspondence dated January 24, 2007 from Ron Reid, Executive Director, Couchiching Conservancy, re: Township Support for Purchase of Church Woods be received. Carried. b) Rita Whiston, correspondence dated January 24, 2007 re: Eady Roads. Motion No. CW070207-5 Moved by Allison, Seconded by Coutanche It is recommended that the correspondence dated January 24, 2007 from Rita Whiston, re: Eady Roads be received and referred to the 2007 budget deliberations. Carried. c) June Spooner, correspondence dated January 19, 2007 re: Township Roads, Line 10 North, Line 11 North and Eady Station Road. Motion No. CW070207-6 Moved by Evans, Seconded by Agnew It is recommended that the correspondence dated January 19, 2007 from June Spooner, re: Township Roads, Line 10 North, Line 11 North and Eady Station Road be received and referred to the 2007 budget deliberations. Carried. Page 3 Committee of the Whole Meeting -February 7, 2007 d) Jeannine La Caille, correspondence dated January 26, 2007 re: Lot Severence, 1429 Moonstone Road. Motion No. CW070207-7 Moved by Coutanche, Seconded by Allison It is recommended that the correspondence dated January 26, 2007 from Jeannine La Caille, re: Lot Severance, 1429 Moonstone Road be received and referred to staff for a response under the Mayor's signature. Carried. e) Dorothy Williams, c/o Oro Station Community Hall Board, correspondence dated January 30, 2007, re: 2007 Grant Request. Councillor Crawford declared a conflict of interest on this item as he is a Trustee of the Oro Station Community Hall. Councillor Crawford left the room and did not participate in any discussion or vote on this item. Motion No. CW070207-8 Moved by Agnew, Seconded by Evans It is recommended that the correspondence dated January 30, 2007 from Dorothy Williams, c/o Oro Station Community Hall Board, re: 2007 Grant Request be received and referred to the 2007 budget deliberations. Carried. f) Bruce Campbell, President, Oro Agricultural Society, correspondence dated January 25, 2007 re: Application for GranUSubsidy, Request for Use of Old Town Hall and Township Garage. Motion No. CW070207-9 Moved by Coutanche, Seconded by Allison It is recommended that 1. The correspondence dated January 25, 2007 from Bruce Campbell, President, Oro Agricultural Society, re: Application for GranUSubsidy, Request for Use of Old Town Halt and Township Garage be received; 2. That the Application for GranUSubsidy be referred to the 2007 budget deliberations; 3. That the Oro Agricultural Society be permitted to use the Old Town Hall and Township Garage for the 2007 Oro World's Fair on September 13, 14 and 15, 2007; 4. And Further That the Oro Agricultural Society be notified of Council's decision. Carried. Page 4 Committee of the Whole Meeting- February 7, 2007 g) John Dunsmore, correspondence dated January 29, 2007 re: Proposed General Amendments to the Comprehensive Zoning By-law, 2006-ZBA-08, 3240 Ridge Road W. Motion No. CW070207-10 Moved by Crawford, Seconded by Evans It is recommended that the correspondence dated January 29, 2007 from John Dunsmore, re: Proposed General Amendments to the Comprehensive Zoning By- law, 2006-ZBA-08, 3240 Ridge Road W. be received and referred to staff for consideration during the Comprehensive Zoning By-Law review; and further that the applicant be notified of Council's decision. Carried. h) Lake Simcoe Region Conservation Authority, minutes of November 24 and December 15, 2006 meetings. Motion No. CW070207-11 Moved by Allison, Seconded by Coutanche It is recommended that the minutes of the Lake Simcoe Region Conservation Authority meetings of November 24 and December 15, 2006 be received. Carried. i) Lake Simcoe Region Conservation Authority, correspondence dated December 18, 2006 re: Moon Point Application. Motion No. CW070207-12 Moved by Evans, Seconded by Agnew It is recommended that the correspondence dated December 18, 2006 from Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority to Mary O'Farrell-Bowers and the correspondence dated December 4, 2006 from Mary O'Farrell-Bowers to Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re: Moon Point Application be received. Carried. Page 5 Committee of the Whole Meeting -February 7, 2007 6. FINANCE AND ADMINISTRATION: a) Gayle Wood, Chief Administrative Officer, Lake Simcoe Region Conservation Authority, re: 2007 LSRCA Budget and Roles and Responsibilities. Correspondence was distributed to members of the Committee. Motion No. CW070207-73 Moved by Allison, Seconded by Coutanche It is recommended that the information presented by Mark Valcic, Director, Corporate Services and Mike Walters, Director of Watershed Management, Lake Simcoe Region Conservation Authority, re: 2007 LSRCA Budget and Roles and Responsibilities be received and referred to the 2007 budget deliberations. Carried. b) Wayne Wilson, Chief Administrative Officer, Secretary-Treasurer, Nottawasaga Valley Conservation Authority, re: 2007 NVCA Budget. Correspondence was distributed to members of the Committee. Motion No. CW070207-14 Moved by Agnew, Seconded by Crawford It is recommended that the information presented by Wayne Wilson, Chief Administrative Officer, Secretary-Treasurer, and Walter Benotto, Vice-Chair, Nottawasaga Valley Conservation Authority, re: 2007 NVCA Budget be received and referred to the 2007 budget deliberations. Carried. c) Keith Sherman, Coordinator, Severn Sound Environmental Association, re: 2007 SSEA Budget. Correspondence was distributed to members of the Committee. Motion No. CW070207-15 Moved by Allison, Seconded by Coutanche It is recommended that the information presented by Keith Sherman, Coordinator, Severn Sound Environmental Association, re: 2007 SSEA Budget be received and referred to the 2007 budget deliberations. Carried. Page 6 Committee of the Whole Meeting -February 7, 2007 d) Accessibility Advisory Committee, re: Composition and Appointments. Motion No. CW070207-16 Moved by Crawford, Seconded by Agnew It is recommended that 1. The public membership of the Accessibility Advisory Committee be adjusted to 4 members; 2. That Shirley Paterson (Dmytruk), Debbie Ball, Bonnie MacDougall and Glen Taber be appointed as the 2006-2010 public members of the Accessibility Advisory Committee; 3. That Councillor Evans be appointed as the Council representative for the Accessibility Advisory Committee for the 2006-2010 term. 4. And Further That the appropriate by-laws be brought forward for Council's consideration. Carried. e) Discussion re: Remuneration of Members of Local Boards and Committee/ Technical Support Groups. Correspondence was distributed to members of Council. Motion No. CW070207-17 (Amendment) Moved by Allison, Seconded by Coutanche It is recommended that the motion with respect to the Remuneration of Public Members appointed to Local Boards and Committees/Technical Support Groups be amended to except the Committee of Adjustment. Carried. Motion No. CW070207-18 Moved by Crawford, Seconded by Evans It is recommended that the Remuneration of Public Members appointed to Local Boards and Committeesffechnical Support Groups be adjusted from $75.00 to $40.00 for each half day or evening meeting and from $150.00 to $80.00 for each full day meeting for Planning Advisory Committee, Recreational Technical Support Group, Accessibility Advisory Committee and Site Plan Technical Support Group; And Further That the appropriate by-law be brought forward for Council's consideration. Carried as Amended. Page 7 Committee of the Whole Meeting-February 7, 2007 f) Report No. TR 2007-03, Paul Gravelle, Treasurer, re: Statement of Investment Activities. Motion No. CW070207-19 Moved by Evans, Seconded by Agnew It is recommended that Report No. TR 2007-03, Paul Gravelle, Treasurer, re: Statement of Investment Activities be received. Carried. g) Report No. ADM 2007-03, Harold Daynard, Manager of Information Technology, re: Municipal Property Assessment Corporation (MPAC) Municipal License Agreement. Motion No. CW070207-20 Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. ADM 2007-03, Harold Daynard, Manager of Information Technology, re: Municipal Property Assessment Corporation (MPAC) Municipal License Agreement be received and adopted. 2. That the Township of Oro-Medonte enter into the 2007 Municipal License Agreement with The Municipal Property Assessment Corporation. 3. And Further That the Clerk bring forward the appropriate by-law for Council's consideration. Carried. h) Councillor Agnew, re: Draft Vision Statement. Councillor Agnew distributed correspondence to members of Council. Motion No. CW070207-21 Moved by Agnew, Seconded by Crawford It is recommended that the Draft Vision Statement distributed by Councillor Agnew be received and that the Draft Vision Statement be brought forward to the February 21, 2007 Committee of the Whole meeting for further discussion. Carried. Page 8 Committee of the Whole Meeting -February 7, 2007 7. PUBLIC WORKS: None. 8. ENGINEERING & ENVIRONMENTAL SERVICES: None. 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: None. 10.EMERGENCY SERVICES: a) Report No. FD 2007-01, Scott Cowden, Director of Fire and Emergency Services re: Activity Report for December, 2006. Motion No. CW070207-22 Moved by Crawford, Seconded by Evans It is recommended that Report No. FD 2007-01, Scott Cowden, Director of Fire and Emergency Services re: Activity Report for December, 2006 be received. Carried. b) Report No. FD 2007-02, Scott Cowden, Director of Fire and Emergency Services re: Emergency Response Agreement with Simcoe County Paramedic Services. Motion No. CW070207-23 Moved by Coutanche, Seconded by Allison It is recommended that 1. Report No. FD 2007-02, Scott Cowden, Director of Fire and Emergency Services re: Emergency Response Agreement with Simcoe County Paramedic Services be received and adopted. 2. That the Township of Oro-Medonte enter into an agreement with the Simcoe County Paramedic Service at Level "B". 3. And Further That the Township of Oro-Medonte review the agreement in 2008 to determine its success in serving our residents. Carried. Page 9 Committee of the Whole Meeting -February 7, 2007 11. RECREATION AND COMMUNITY SERVICES: a) Shawn Binns, Manager of Recreation and Community Services, re: Request to Waive Rental Fees, Oro-Medonte Firefighters Association. Motion No. CW070207-24 Moved by Crawford, Seconded by Agnew It is recommended that the information from Shawn Binns, Manager of Recreation and Community Services, re: Request to Waive Rental Fees from the Oro-Medonte Firefighters Association be received; and further that the applicable fee in the amount of $312.50 for a Charity Tournament at the Oro-Medonte Community Arena be waived. Carried. b) Shawn Binns, Manager of Recreation and Community Services, re: Request to Waive Rental Fees, Oro-Medonte Horticultural Society. Motion No. CW070207-25 Moved by Allison, Seconded by Coutanche It is recommended that the information from Shawn Binns, Manager of Recreation and Community Services, re: Request to Waive Rental Fees, Oro-Medonte Horticultural Society be received; and further that the applicable fee in the amount of $1,712.50 for 8 board meetings, 3 open meetings and 4 flower shows at the Oro- Medonte Community Arena Banquet Hall be waived. Carried. 12.IN-CAMERA: Motion No. CW070207-26 Moved by Evans, Seconded by Crawford It is recommended that we do now go In-Camera at 2:00 p.m. to discuss Personnel, Property and Legal Matters. Carried. Page 70 Committee of the Whole Meeting -February 7, 2007 Motion No. CW070207-27 Moved by Evans, Seconded by Agnew It is recommended that we do now Rise and Report from In-Camera at 2:48 p.m. Carried. Council recessed until 3:09 p.m. Motion No. CW070207-28 Moved by Evans, Seconded by Agnew It is recommended that we do now go In-Camera at 3:10 p.m. to discuss legal, Property and Personnel Matters. Carried. Motion No. CW070207-29 Moved by Evans, Seconded by Agnew It is recommended that we do now Rise and Report from In-Camera at 3:59 p.m. Carried. Motion No. CW070207-30 Moved by Evans, Seconded by Agnew It is recommended that Rule 2.6 of Procedural By-law 2006-114 be suspended in order to allow the meeting to proceed past the normal the normal adjournment hour of 4:00 p.m. Carried. Motion No. CW070207-31 Moved by Evans, Seconded by Agnew It is recommended that we do now go In-Camera at 4:00 p.m. to discuss Personnel, Matters. Carried. Page 11 Committee of the Whole Meeting -February 7, 2007 Motion No. CW070207-32 Moved by Evans, Seconded by Agnew It is recommended that we do now Rise and Report from In-Camera at 4:05 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. CW070207-33 Moved by Crawford, Seconded by Agnew It is recommended that the confidential correspondence dated February 7, 2007 presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire) be received. Carried. b) Mayor Hughes, re: Legal Matter. Motion No. CW070207-34 Moved by Agnew, Seconded by Evans It is recommended that the confidential correspondence dated February 1, 2007 presented by Mayor Hughes, re: Legal Matter (Shanty Bay Community Hall) be received and that staff prepare a response under the Mayor's signature. Carried. c) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW070207-35 Moved by Agnew, Seconded by Crawford It is recommended that Confidential Report No. ADM 2007-002, Jennifer Zieleniewski, CAO, re: Property Matter (#7 and #17A Ellen Drive, Blocks A and B, Plan M-123) be received. Carried. Page 12 Committee of the Wtroie Meeting -February 7, 2007 d) Councillor Agnew, re: Legal Matter Motion No. CW070207-36 Moved by Evans, Seconded by Agnew It is recommended that the confidential verbal information presented by Councillor Agnew re: Legal Matter (Ward Avenue) be received. Carried. e) Councillor Crawford, re: Personnel Matter. Discussion (Assistant to CAO). f) Deputy Mayor Hough, re: Personnel Matter. Deputy Mayor Hough withdrew this item. This item was dealt with under Item 12a). g) Deputy Mayor Hough, re: Personnel Matter. Deputy Mayor Hough withdrew this item. This item was dealt with under Item 12e). 13.ADJOURNMENT: Motion No. CW070207-37 Moved by Evans, Seconded by Crawford It is recommended that we do now adjourn at 4:08 p.m. Carried. Mayor, H.S. ~-~-' CI rk, J. Do as Irwin Page 13 Committee of the Whole Meeting -February 7, 2007