01 17 2007 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, January 17, 2007 @ 9:05 a.m.
Council Chambers
Present:
Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Mel Coutanche
Councillor Terry Allison
Councillor Sandy Agnew
Councillor John Crawford
Councillor Dwight Evans
Staff Present:
Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin,
Clerk; Scott Cowden, Director of Fire and Emergency Services;
Bruce Hoppe, Director of Building and Planning Services; Keith
Mathieson, Director of Engineering and Environmental Services;
Jerry Ball, Public Works Superintendent; Shawn Binns, Manager of
Recreation and Community Services
Also Present:
Lester Parry, Stephen Ogden, Stacey Patchell, Anne Ritchie-
Nahuis, John Nahuis
Mayor H.S. Hughes assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW070117-1
Moved by Coutanche, Seconded by Allison
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
e) Sheila Craig, Jason Shanahan, Mariana Gilbert, Ambrose Cook, Sam Loucks,
Kairy Loucks, Allan Craig, Shaaron Pynn, Gail Sargeant, Harold Hore, Brenda
Hore, Coreen Tatton, correspondence dated January 13, 2007 re: Craighurst
Sidewalk.
f) Greg Cumming, correspondence dated January 14, 2007 re: Ridge Road
Sidewalk, Martine Crescent to Shanty Bay Public School.
g) Nottawasaga Valley Conservation Authority, correspondence received January
15, 2007 re: Notice of Hearing, In the Matter of The Conservation Authorities Act
and in the Matter of Shawn Ruyter, re: Part Lot 1, Concession 14, 26 Bass Line,
in the Township of Oro-Medonte, County of Simcoe.
Motion No. CW070117-1 (Cont’d):
6. FINANCE AND ADMINISTRATION:
e) Councillor Crawford, re: Fire and Emergency Services.
f) Councillor Coutanche, re: Horseshoe Valley.
g) Mayor H.S. Hughes, re: Barrie & Area Physician Recruitment Grant & Donation Request.
12. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW070117-2
Moved by Evans, Seconded by Agnew
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, January 17, 2007 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
- “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
a) Simcoe County Federation of Agriculture, re: Federation’s Role, Present Challenges
and Site 41.
Mr. Odgen distributed copies of his deputation presentation to members of Council.
Motion No. CW070117-3
Moved by Coutanche, Seconded by Allison
It is recommended that
1. the correspondence dated January 3, 2007 and information presented by Stephen
Ogden, Simcoe County Federation of Agriculture, re: Federation’s Role, Present
Challenges and Site 41 and the correspondence with respect to Proposed County of
Simcoe Landfill (Site 41) be received.
2. And Further That the following correspondence from The Corporation of the County of
Simcoe be received:
- email correspondence re: Landfill Site 41 dated January 10, 2007,
- Press Releases dated October 20, 2006 and October 25, 2006,
- Waste Management Strategies in the County of Simcoe.
Carried.
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Committee of the Whole Meeting – January 17, 2007
5. CORRESPONDENCE:
a) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport,
correspondence dated December 29, 2006 re: Semi-Annual Report.
Motion No. CW070117-4
Moved by Agnew, Seconded by Crawford
It is recommended that the correspondence dated December 29, 2006 from Michael
Drumm, Airport Manager, Lake Simcoe Regional Airport, re: Semi-Annual Report be
received.
Carried.
b) Joy McLeod, Deputy Chief, Program Delivery, Ministry of Community Safety and
Correctional Services, correspondence dated November 30, 2006 re:
Emergency Management Ontario Review.
Motion No. CW070117-5
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated November 30, 2006 from Joy
McLeod, Deputy Chief, Program Delivery, Ministry of Community Safety and
Correctional Services, re: Emergency Management Ontario Review be received.
Carried.
c) Douglas Speers, correspondence dated January 8, 2007 re: Road Conditions,
Line 11 North.
Motion No. CW070117-6
Moved by Evans, Seconded by Crawford
It is recommended that the correspondence dated January 8, 2007 from Douglas
Speers, re: Road Conditions, Line 11 North be received and referred to the 2007
budget deliberations.
Carried.
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Committee of the Whole Meeting – January 17, 2007
d) Doug and Nora Wilson, correspondence dated January 10, 2007 re: Road
Conditions, Line 9 North.
Motion No. CW070117-7
Moved by Coutanche, Seconded by Allison
It is recommended that the correspondence dated January 10, 2007 from Doug and
Nora Wilson, re: Road Conditions, Line 9 North be received and referred to the
2007 budget deliberations.
Carried.
e) Sheila Craig, Jason Shanahan, Mariana Gilbert, Ambrose Cook, Sam Loucks,
Kairy Loucks, Allan Craig, Shaaron Pynn, Gail Sargeant, Harold Hore, Brenda
Hore, Coreen Tatton, correspondence dated January 13, 2007 re: Craighurst
Sidewalk.
Motion No. CW070117-8
Moved by Crawford, Seconded by Agnew
It is recommended that the correspondence dated January 13, 2007 from Sheila
Craig, Jason Shanahan, Mariana Gilbert, Ambrose Cook, Sam Loucks, Kairy
Loucks, Allan Craig, Shaaron Pynn, Gail Sargeant, Harold Hore, Brenda Hore and
Coreen Tatton, re: Craighurst Sidewalk be received and referred to the 2007 budget
deliberations.
Carried.
f) Greg Cumming, correspondence dated January 14, 2007 re: Ridge Road
Sidewalk, Martine Crescent to Shanty Bay Public School.
Motion No. CW070117-9
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence dated January 14, 2007 from Greg
Cumming, re: Ridge Road Sidewalk, Martine Crescent to Shanty Bay Public School
be received and referred to the 2007 budget deliberations; and further that staff
prepare a written response to Mr. Cumming outlining the maintenance on the
walkway.
Carried.
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Committee of the Whole Meeting – January 17, 2007
g) Nottawasaga Valley Conservation Authority, correspondence received January
15, 2007 re: Notice of Hearing, In the Matter of The Conservation Authorities Act
and in the Matter of Shawn Ruyter, re: Part Lot 1, Concession 14, 26 Bass Line,
in the Township of Oro-Medonte, County of Simcoe.
Motion No. CW070117-10
Moved by Coutanche, Seconded by Allison
It is recommended that
1. The correspondence received January 15, 2007 from Nottawasaga Valley
Conservation Authority, re: Notice of Hearing, In the Matter of The Conservation
Authorities Act and in the Matter of Shawn Ruyter, re: Part Lot 1, Concession
14, 26 Bass Line, in the Township of Oro-Medonte, County of Simcoe be
received;
2. That the Township of Oro-Medonte supports the Nottawasaga Valley
Conservation Authority’s recommendation to refuse the application;
3. And Further that the Nottawasaga Valley Conservation Authority be notified of
Council’s decision before the required deadline of January 22, 2007.
Carried.
Recorded Vote Requested by Deputy Mayor Hough
Deputy Mayor Hough Yea
Councillor Agnew Yea
Councillor Allison Yea
Councillor Coutanche Yea
Councillor Crawford Yea
Councillor Evans Yea
Mayor H.S. Hughes Yea
6. FINANCE AND ADMINISTRATION:
a) Report TR 2007-01, Paul Gravelle, Treasurer, re: Statement of Accounts,
December, 2006.
Motion No. CW070117-11
Moved by Allison, Seconded by Coutanche
It is recommended that Report No. TR 2007-01, Paul Gravelle, Treasurer, re:
Statement of Accounts, December, 2006 be received; and further that the accounts
totaling $5,361,927.27 be received.
Carried.
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Committee of the Whole Meeting – January 17, 2007
b) Report TR 2007-02, Paul Gravelle, Treasurer, re: Rural Infrastructure Investment
Renewal.
Motion No. CW070117-12
Moved by Evans, Seconded by Agnew
It is recommended that
1. Report No. TR 2007-02, Paul Gravelle, Treasurer, re: Rural Infrastructure
Investment Renewal be received and adopted.
2. That the Treasurer be authorized to apply for funding under the Rural Infrastructure
Investment Initiative for reconstruction of Line 3 from 20 Ridge Road to Highway 11.
3. And Further That the required by-law be brought forward for Council’s consideration.
Carried.
c) Doug Irwin, Clerk, re: Draft By-law No. 2007-004, A By-law to Appoint a Planning
Advisory Committee and to Repeal By-law Nos. 2001-009 and 2004-036 [deferred
from January 10, 2007 Council meeting].
Motion No. CW070117-13
Moved by Allison, Seconded by Coutanche
It is recommended that the correspondence presented by Doug Irwin, Clerk, re: Draft
By-law No. 2007-004, A By-law to Appoint a Planning Advisory Committee and to
Repeal By-law Nos. 2001-009 and 2004-036 be received; and further that draft By-Law
rd
No. 2007-004 be brought forward for 3 reading, as amended, for Council’s
consideration.
Carried.
d) Committee Appointments.
Motion No. CW070117-14
Moved by Evans, Seconded by Crawford
It is recommended that
1. An Ad Hoc Interview Committee be struck for the purpose of enabling individuals
who submitted an application to serve on various committees and technical support
groups to present their qualifications;
2. That the Ad Hoc Interview Committee shall be structured to include all members of
Council;
3. And Further That the recommendations of the Ad Hoc Interview Committee be
brought forward for Council’s consideration.
Carried.
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Committee of the Whole Meeting – January 17, 2007
e) Councillor Crawford, re: Fire and Emergency Services.
Motion No. CW070117-15
Moved by Crawford, Seconded by Evans
It is recommended that staff prepare a report to council that will locate the Fire and
Emergency Services operations staff to the Horseshoe Valley Administrative Centre
by June 30, 2007.
Carried.
Recorded Vote Requested by Deputy Mayor Hough
Deputy Mayor Hough Yea
Councillor Agnew Yea
Councillor Allison Yea
Councillor Coutanche Yea
Councillor Crawford Yea
Councillor Evans Yea
Mayor H.S. Hughes Yea
f) Councillor Coutanche, re: Horseshoe Valley.
Discussion.
g) Mayor H.S. Hughes, re: Barrie & Area Physician Recruitment Grant & Donation
Request.
Mayor H.S. Hughes distributed correspondence dated January 12, 2007 re: Barrie &
Area Physician Recruitment Grant & Donation Request.
Motion No. CW070117-16
Moved by Allison, Seconded by Hough
It is recommended that the correspondence dated January 12, 2007 from Christie
Cadotte, Physician Recruitment Co-ordinator, Barrie Area Physician Recruitment re:
Grant Application be received and referred to the 2007 budget deliberations.
Carried.
7. PUBLIC WORKS:
None.
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Committee of the Whole Meeting – January 17, 2007
Motion CWQ7Q117-18 amended at Committee of the Whole mtg,
an December 5, 2QQ7 by Motion No. CW071205-14
8. ENGINEERING & ENVIRCINMENTAL SERVICES:
a} Report No. EES 2007-01, Keith Mathieson, Director of Engineering and Environmental
Services re: Streetlight Request by Big Cedar (Oro) Residents Association.
Motion No. CW070117-17
Moved by Hough, Seconded by Crawford
It is recommended that the motion with respect to Report No. EES 2007-01, Keith
Mathieson, Director of Engineering and Environmental Services re: Streetlight Request by
Big Cedar {Oro} Residents Association be deferred to allow staff to liaise with Big Cedar
(Oro} Residents Association regarding possible cast sharing of street light installation.
Carried.
Motion No. CW070117-18
Moved by Coutanche, Seconded by Allison
It is recommended that
1. Report No. EES 2007-01, Keith Mathieson, Director of Engineering and Environmental
Services re: Streetlight Request by Big Cedar (Oro) Residents Association be received
and adopted.
2. That the Township does not install and maintain a new streetlight at the entrance to Big
Cedar Estates and Bass Lake Sideroad.
3. And Further that Big Cedar (Oro) Residents Association be notified of Council's
decision.
Deferred.
b) Report No. EES 2007-02, Keith Mathieson, Director of Engineering and Environmental
Services re: Memorandum of Understanding between the Township of Oro-Medonte and
Willis Presbyterian Church, Jarratt.
Motion No. CW070117-19
Moved by Crawford, Seconded by Evans
It is recommended that
1. Report No. EES 2007-02, Keith Mathieson, Director of Engineering and Environmental
Services re: Memorandum of Understanding between the Township of Oro-Medonte and
Willis Presbyterian Church, Jarratt be received and adopted.
2. That the Township of Oro-Medonte enter into a Memorandum of Understanding with
Willis Presbyterian Church, Jarratt, to supply water to the Jarratt Community Hall.
3. That the Clerk prepare a By-law for Council's consideration.
4. And Further That Willis Presbyterian Church, Jarratt, be notified of Council's decision.
Carried.
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Committee of the Whole Meeting -January 17, 2007
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2007-01, Bruce Hoppe, Director of Building and Planning
Services, re: Zoning By-law Amendment for Lester & Rosetta Parry, Part W ½
Lot 8 Concession 3 (Oro), Township of Oro-Medonte, 2072 Line 2 North.
Motion No. CW070117-20
Moved by Allison, Seconded by Coutanche
It is recommended that
1. Report No. BP 2007-01, Bruce Hoppe, Director of Building and Planning
Services, re: Zoning By-law Amendment for Lester & Rosetta Parry, Part W ½
Lot 8 Concession 3 (Oro), Township of Oro-Medonte, 2072 Line 2 North be
received and adopted.
2. And Further That Zoning By-law Amendment Application 2006-ZBA-14,
Concession 3, Part of the W ½ Lot 8 (Oro), Township of Oro-Medonte, 2072
Line 2 North, proceed to a Statutory Public Meeting in accordance with the
provisions of the Planning Act.
Carried.
10. EMERGENCY SERVICES:
a) Report No. FD 2006-18, Scott Cowden, Director of Fire and Emergency
Services, re: Fire Report – October and November, 2006.
Motion No. CW070117-21
Moved by Agnew, Seconded by Evans
It is recommended that Report No. FD 2006-18, Scott Cowden, Director of Fire and
Emergency Services, re: Fire Report – October and November, 2006 be received.
Carried.
11. RECREATION AND COMMUNITY SERVICES:
None.
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Committee of the Whole Meeting – January 17, 2007
12. IN-CAMERA:
Motion No. CW070117-22
Moved by Coutanche, Seconded by Allison
It is recommended that we do now go In-Camera at 11:02 a.m. to discuss a
Personnel Matter.
Carried.
Motion No. CW070117-23
Moved by Evans, Seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera at 11:29 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW070117-24
Moved by Allison, Seconded by Coutanche
It is recommended that the confidential correspondence dated January 11, 2007
presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Chaloux) be
received.
Carried.
13.ADJOURNMENT:
Motion No. CW070117-25
Moved by Crawford, Seconded by Evans
It is recommended that we do now adjourn at 11:30 a.m.
Carried.
1, ~~~
ayor, H.S. ughes C rk, J. Dog s Irwin
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Committee of the Whole Meeting -January 17, 2007