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01 10 2007 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Wednesday, January 10, 2007 TIME: 7:06 p.m. 2006 - 2010 COUNCIL Present: Mayor H.S. Hughes Deputy Mayor Ralph Hough Councillor Mel Coutanche Councillor Sandy Agnew Councillor John Crawford Councillor Dwight Evans Regrets: Councillor Terry Allison Staff Present: Jennifer Zieleniewski, CAO; Doug Irwin, Clerk; Marilyn Pennycook, Assistant to the CAO; Bruce Hoppe, Director of Building and Planning Services; Scott Cowden, Director of Fire and Emergency Services; Shawn Binns, Manager of Recreation and Community Services; Jerry Ball, Public Works Superintendent; Hugh Murray, Manager of Operations; Tamara Obee, Human Resources Officer Also Present: Stacey Patchell 1. & 2. Mayor H.S. Hughes assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. C070110-1 Moved by Coutanche, Seconded by Hough Be it resolved that the following items be added to the agenda for consideration: 10. CONSENT AGENDA CORRESPONDENCE: e) Mayor Hughes, re: correspondence dated January 10, 2007 from Amanda Ferguson, Marketing Manager, Canadian Ski Council, re: Invitation to National Ski and Snowboard Week, January 12, 2007, Horseshoe Resort. Staff Recommendation: Receipt. 12. REPORTS OF MUNICIPAL OFFICERS: b) Report PR 2007-01, Shawn Binns, Manager of Recreation and Community Services, re: Requests for Outdoor Rinks. c) Mayor Hughes, re: Appointment to Committees. Motion No. C070110-1 (Cont’d): 15. IN-CAMERA: b) Jennifer Zieleniewski, CAO, re: Personnel Matter. c) Deputy Mayor Hough, re: Personnel Matter. d) Mayor H.S. Hughes, re: Legal Matter. 16. BY-LAWS: h) By-law No. 2007-010 A By-law to authorize the Sale of Surplus Lands, Part of Lot 5, Plan 1719 (Parts 2,3,4,5,6,7,8 and 9, 51R- 19281), PIN#58566-0069, and Part of Lot 8, Plan 1719 (Parts 1, 2 and 3, 51R-18457), PIN#58566- 0073, Township of Oro-Medonte, County of Simcoe. Carried. 4. ADOPTION OF AGENDA Motion No. C070110-2 Moved by Crawford, Seconded by Agnew Be it resolved that the agenda for the Council meeting of Wednesday, January 10, 2007 be received and adopted. Carried. 5. “DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF – IN ACCORDANCE WITH THE ACT” None declared. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of December 20, 2006. Motion No. C070110-3 Moved by Hough, Seconded by Coutanche Be it resolved that the minutes of the Council meeting held on December 20, 2006 be adopted as printed and circulated. Carried. Page 2 Council Meeting Minutes– January 10, 2007 b) Minutes of Special Council Meeting of January 3, 2007. Motion No. C070110-4 Moved by Agnew, Seconded by Evans Be it resolved that the minutes of the Special Council meeting held on January 3, 2007 be adopted, as amended, to include the “Moment of Contemplation”. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: None. 9. DEPUTATIONS: None. 10. CONSENT AGENDA CORRESPONDENCE: Mayor H.S. Hughes distributed correspondence with respect to Item e). a) Midland Public Library Board, minutes of November 9, 2006 meeting. Staff Recommendation: Receipt. b) Barrie Public Library Board, minutes of September 28, 2006 and October 26, 2006 meetings. Staff Recommendation: Receipt. c) Kathie Mendez, Executive Director, Information Orillia, dated received December 18, 2006 re: Application for Grant 2007. Staff Recommendation: Receipt and Refer to 2007 Budget Deliberations. d) Keith Sherman, Coordinator, Severn Sound Environmental Association, correspondence dated December 20, 2006 re: Budget Request for the Severn Sound Environmental Association Agreement - 2007. Staff Recommendation: Receipt and Refer to 2007 Budget Deliberations. e) Mayor Hughes, re: correspondence dated January 10, 2007 from Amanda Ferguson, Marketing Manager, Canadian Ski Council, re: Invitation to National Ski and Snowboard Week, January 12, 2007, Horseshoe Resort. Staff Recommendation: Receipt. Page 3 Council Meeting Minutes– January 10, 2007 10. CONSENT AGENDA CORRESPONDENCE (Cont’d): Motion No. C070110-5 Moved by Hough, Seconded by Coutanche Be it resolved that the staff recommendations with respect to the items listed under “Consent Agenda Correspondence” be adopted as printed: a) Midland Public Library Board, minutes of November 9, 2006 meeting. Received. b) Barrie Public Library Board, minutes of September 28, 2006 and October 26, 2006 meetings. Received. c) Kathie Mendez, Executive Director, Information Orillia, dated received December 18, 2006 re: Application for Grant 2007. Received and Referred to 2007 Budget Deliberations. d) Keith Sherman, Coordinator, Severn Sound Environmental Association, correspondence dated December 20, 2006 re: Budget Request for the Severn Sound Environmental Association Agreement - 2007. Received and Referred to 2007 Budget Deliberations. e) Mayor Hughes, re: correspondence dated January 10, 2007 from Amanda Ferguson, Marketing Manager, Canadian Ski Council, re: Invitation to National Ski and Snowboard Week, January 12, 2007, Horseshoe Resort. Received. Carried. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Council Appointments to Lake Simcoe Region Conservation Authority, Nottawasaga Valley Conservation Authority, Severn Sound Environmental Association, Orillia Chamber of Commerce, Oro-Medonte Chamber of Commerce, Oro-Medonte Community Policing Committee. Motion No. C070110-6 Moved by Evans, Seconded by Crawford Be it resolved that Councillor Agnew be appointed as the 2006-2010 Board member of the Lake Simcoe Region Conservation Authority; and further that the appropriate by-law be brought forward for Council’s consideration. Carried. Page 4 Council Meeting Minutes– January 10, 2007 Motion No. C070110-7 Moved by Countanche, Seconded by Crawford Be it resolved that Councillor Agnew and Councillor Crawford be appointed as the 2006-2010 Board members of the Nottawasaga Valley Conservation Authority; and further that the appropriate by-law be brought forward for Council’s consideration. Carried. Motion No. C070110-8 Moved by Crawford, Seconded by Agnew Be it resolved that Councillor Allison be appointed as the 2006-2010 Board member of the Severn Sound Environmental Association; and further that the appropriate by-law be brought forward for Council’s consideration. Carried. Motion No. C070110-9 Moved by Agnew, Seconded by Coutanche Be it resolved that Councillor Coutanche be appointed as the 2007-2008 Board member of the Orillia Chamber of Commerce and Councillor Evans be appointed as the 2009-2010 Board member of the Orillia Chamber of Commerce; and further that the appropriate by-law be brought forward for Council’s consideration. Carried. Motion No. C070110-10 Moved by Agnew, Seconded by Evans Be it resolved that Councillor Coutanche be appointed as the 2007-2008 Board member of the Oro-Medonte Chamber of Commerce and Councillor Evans be appointed as the 2009-2010 Board member of the Oro-Medonte Chamber of Commerce; and further that the appropriate by-law be brought forward for Council’s consideration. Carried. Page 5 Council Meeting Minutes– January 10, 2007 Motion No. C070110-11 Moved by Coutanche, Seconded by Crawford Be it resolved that Councillor Evans be appointed as the 2006-2010 Board member of the Oro-Medonte Community Policing Committee; and further that the appropriate by-law be brought forward for Council’s consideration. Carried. b) Report PR 2007-01, Shawn Binns, Manager of Recreation and Community Services, re: Requests for Outdoor Rinks. Motion No. C070110-12 Moved by Agnew, Seconded by Crawford Be it resolved that 1. Report PR 2007-01, Shawn Binns, Manager of Recreation and Community Services, re: Requests for Outdoor Rinks be received and adopted. 2. That staff liaise with residents and provide technical assistance to develop outdoor ice rinks at the E.L. Crawford Park and the Shelswell/Harbourwood Park. 3. That both outdoor ice rinks utilize snowfall to construct the perimeter. 4. That the residents be responsible for the necessary equipment, including water source as required. 5. That Township staff investigate the feasibility of installation of water outlet with self draining value at the Shelswell/Harbourwood Park during the 2007 budget deliberations. 6. That the Township authorize the use of the water outlet at E.L. Crawford Park. 7. And Further That Council waive the fee for any surplus charge for water usage to prepare and maintain an outdoor ice rink at Shelswell/Harbourwood Park. Carried. c) Mayor Hughes, re: Appointment to Committees. Discussion. 13. REPORTS OF COMMITTEES: None. Page 6 Council Meeting Minutes– January 10, 2007 14. COMMUNICATIONS: a) Gary McNamara, Chair, Ontario Small Urban Municipalities (OSUM), correspondence dated December 12, 2006 re: 2007 OSUM Conference and Trade Show. Motion No. C070110-13 Moved by Coutanche, Seconded by Hough Be it resolved that the correspondence dated December 12, 2006 from Gary McNamara, Chair, Ontario Small Urban Municipalities (OSUM), re: 2007 OSUM Conference and Trade Show be received. Carried. b) Ontario Good Roads Association/Rural Ontario Municipal Association (OGRA/ROMA), correspondence dated received October 31, 2006 re: 2007 OGRA/ROMA Combined Conference – February 25-28, 2007. Motion No. C070110-14 Moved by Evans, Seconded by Crawford Be it resolved that Councillor Agnew be authorized to attend the 2007 OGRA/ROMA Combined Conference – February 25-28, 2007, Fairmont Royal York Hotel. Carried. c) Cheryl Lewis, correspondence dated December 22, 2006 re: Request to Permit Trailer on 188 Moon Point Drive. Motion No. C070110-15 Moved by Countanche, Seconded by Hough Be it resolved that the correspondence dated December 22, 2006 from Cheryl Lewis, re: Permission to Temporarily Use a Trailer for human habitation at 188 Moon Point Drive, Orillia be received and referred to staff for a report. Carried. Page 7 Council Meeting Minutes– January 10, 2007 15. IN-CAMERA: Motion No. C070110-16 Moved by Hough, Seconded by Coutanche Be it resolved that we do now go In-Camera at 8:30 p.m. to discuss Personnel and LegalMatters. Carried. Motion No. C070110-17 Moved by Crawford, Seconded by Agnew Be it resolved that we do now Rise and Report from In-Camera at 10:46 p.m. Carried. a) Mayor H.S. Hughes, re: Personnel Matter. Motion No. C070110-18 Moved by Coutanche, Seconded by Hough Be it resolved that the confidential verbal information presented by Mayor H.S. Hughes re: Personnel Matter (Fire-Operations) be received. Carried. b) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. C070110-19 Moved by Agnew, Seconded by Evans Be it resolved that the confidential memorandum dated January 10, 2007 presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Chaloux) be received. Carried. Page 8 Council Meeting Minutes– January 10, 2007 c) Deputy Mayor Hough, re: Personnel Matter. Motion No. C070110-20 Moved by Evans, Seconded by Crawford Be it resolved that the confidential verbal information presented by Deputy Mayor Hough and Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire) be received. Carried. d) Mayor H.S. Hughes, re: Legal Matter. Motion No. C070110-21 Moved by Agnew, Seconded by Coutanche Be it resolved that the confidential verbal information presented by Mayor H.S. Hughes and Bruce Hoppe, Director of Building and Planning Services, re: Legal Matter (boat storage-Line 8 South and Line 15 South) be received. Carried. 16. BY-LAWS: a) By-Law No. 2007-002 A By-law to Continue an Accessibility Advisory Committee And to Repeal By-law Nos. 2002-099 and 2004-019. Motion No. C070110-22 Moved by Hough, Seconded by Coutanche Be it resolved thata by-law to Continue an Accessibility Advisory Committee and to Repeal By-law Nos. 2002-099 and 2004-019 be introduced and read a first and second time and numbered By-law No. 2007-002. Carried. That By-law No. 2007-002 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 Council Meeting Minutes– January 10, 2007 b) By-Law No. 2007-003 A By-law to Constitute and Appoint a Committee of Adjustment And to Repeal By-law Nos. 2001-010 and 2004-023. Motion No. C070110-23 Moved by Agnew, Seconded by Crawford Be it resolved thata by-law to Constitute and Appoint a Committee of Adjustment and to Repeal By-law Nos. 2001-010 and 2004-023 be introduced and read a first and second time and numbered By-law No. 2007-003. Carried. That By-law No. 2007-003 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. c) By-law No. 2007-004 A By-law to Appoint a Planning Advisory Committee And to Repeal By-law Nos. 2001-009 and 2004-036. Motion No. C070110-24 Moved by Coutanche, Seconded by Hough Be it resolved thata by-law to Appoint a Planning Advisory Committee and to Repeal By-law Nos. 2001-009 and 2004-036 be introduced and read a first and second time and numbered By-law No. 2007-004. Carried. That By-law No. 2007-004 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Deferred. Page 10 Council Meeting Minutes– January 10, 2007 d) By-law No. 2007-005 A By-law to Establish a Recreation Technical Support Group And to Repeal By-law No. 2001-029. Motion No. C070110-25 Moved by Crawford, Seconded by Agnew Be it resolved that a by-law to Establish a Recreation Technical Support Group And to Repeal By-law No. 2001-029 be introduced and read a first and second time and numbered By-law No. 2007-005. Carried. That By-law No. 2007-005 be read a third time, as amended, to delete Section 1 and re-number all subsequent sections accordingly, and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. e) By-law No. 2007-006 A By-law to Repeal By-law No. 2001-030, Being a By- law to Appoint Representatives to the Oro-Medonte Recreational Trail Advisory Committee. Motion No. C070110-26 Moved by Hough, Seconded by Coutanche Be it resolved that a by-law to Repeal By-law No. 2001-030, Being a By-law to Appoint Representatives to the Oro-Medonte Recreational Trail Advisory Committee be introduced and read a first and second time and numbered By-law No. 2007-006. Carried. That By-law No. 2007-006 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 11 Council Meeting Minutes– January 10, 2007 f) By-law No. 2007-008 Being a By-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest. Motion No. C070110-27 Moved by Evans, Seconded by Agnew Be it resolved that a by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest be introduced and read a first and second time and numbered By-law No. 2007-008. Carried. That By-law No. 2007-008 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. g) By-law No. 2007-009 A By-law to Amend By-law No. 2005-144, Being a By- law to Appoint a Chief Building Official, Chief By-law Enforcement Officer And Deputy Chief Building Official/Chief By-law Enforcement Officer And to Repeal By-law No. 2006-080. Motion No. C070110-28 Moved by Coutanche, Seconded by Hough Be it resolved that a by-law to Amend By-law No. 2005-144, Being a By-law to Appoint a Chief Building Official, Chief By-law Enforcement Officer And Deputy Chief Building Official/Chief By-law Enforcement Officer And to Repeal By-law No. 2006-080 be introduced and read a first and second time and numbered By- law No. 2007-009. Carried. That By-law No. 2007-009 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 12 Council Meeting Minutes– January 10, 2007 h) By-law No. 2007-010 A By-law to authorize the Sale of Surplus Lands, Part of Lot 5, Plan 1719 (Parts 2,3,4,5,6,7,8 and 9, 51R- 19281), PIN#58566-0069, and Part of Lot 8, Plan 1719 (Parts 1, 2 and 3, 51R-18457), PIN#58566- 0073, Township of Oro-Medonte, County of Simcoe. Motion No. C070110-29 Moved by Evans, Seconded by Crawford Be it resolved thata By-law to authorize the Sale of Surplus Lands, Part of Lot 5, Plan 1719 (Parts 2,3,4,5,6,7,8 and 9, 51R-19281), PIN#58566-0069 and Part of Lot 8, Plan 1719 (Parts 1, 2 and 3, 51R-18457), PIN#58566-0073, Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-law No. 2007-010. Carried. That By-law No. 2007-010 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 17. CONFIRMATION BY-LAW NO. 2007-001. Motion No. C070110-30 Moved by Hough, Seconded by Coutanche Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, January 10, 2007 be introduced and read a first and second time and numbered By-law No. 2007-001. Carried. That By-law No. 2007-001 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. QUESTIONS AND ANNOUNCEMENTS Page 13 Council Meeting Minutes– January 10, 2007 19. ADJOURNMENT Motion No. C070110-31 Moved by Crawford, Seconded by Evans Be it resolved that we do now adjourn at 10:58 p.m. Carried. ~~~._ Mayor, H.S. ughes ~ ~,~, Cle , J. D ugl Irwin Page 14 Council Meeting Minutes-January 10, 2007