11 22 2006 COW MinutesTOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, November 22, 2006 @ 9:07 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Paul Marshall
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irvin,
Clerk; Marilyn Pennycook, Assistant to CAO; Scott Cowden,
Director of Fire and Emergency Services; Bruce Hoppe, Director of
Building and Planning Services; Keith Mathieson, Director of
Engineering and Environmental Services; Jerry Ball, Public Works
Superintendent; Tamara Obee, Human Resources Officer
Also Present: Michael Bridge, Dwight Evans, Terry Allison, Sandy Agnew, Stacey
Patchell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW061122-1
Moved by Fountain, Seconded by Crawford
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
j) Nottawasaga Valley Conservation Authority, minutes of September 8 and
October 13, 2006 meetings.
k) Trevor B. Owen, Owen, Harris-Lowe, correspondence dated November 17, 2006
re: 29 Forrester Road, R.R. #1, Shanty Bay.
I) Anne Green, correspondence dated November 21, 2006 and Mary O'Farrell-
Bowers, correspondence dated November 22, 2006 re: Request for Recount,
Ward 5.
12.IN-CAMERA:
e) Jennifer Zieleniewski, CAO, re: Legal Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW061122-2
Moved by Hough, Seconded by Buttineau
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, November 22, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Michael Bridge, re: 9850 Highway 12, Warminster, Refreshment Vehicle.
Written correspondence was distributed to members of the Committee.
Motion No. CW061122-3
Moved by Fountain, Seconded by Crawford
It is recommended that
1. The correspondence dated November 14, 2006 and information presented by
Michael Bridge re: 9850 Highway 12, Warminster, Refreshment Vehicle be
received.
2. That the correspondence dated November 15, 2006 from Janice Hendix, Ministry
of Transportation re: MTO Approval be received.
3. That the correspondence dated March 27, 2006 from Marilyn Pennycook re:
Chip Truck Operation be received.
4. And Further That Mr. Bridge be encouraged to submit a rezoning application.
Carried.
Page 2
Committee of the Whole Meeting -November 22, 2006
5. CORRESPONDENCE:
a) County of Simcoe Library Co-operative, correspondence received November 8,
2006 re: 2005 Annual Report.
Motion No. CW061122-4
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence received November 8, 2006 from
County of Simcoe Library Co-operative, re: 2005 Annual Report be received.
Carried.
b} Garfield Dunlop, MPP, Simcoe North, correspondence dated October 16, 2006
re: Bill 111, An Act to Amend the Workplace Safety and Insurance Act.
Motion No. CW061122-5
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated October 16, 2006 from Garfield
Dunlop, MPP, Simcoe North, re: Bill 111, An Act to Amend the Workplace Safety
and Insurance Act be received.
Carried.
c) Bruce Campbell, President, Oro Agricultural Society, correspondence dated
October 23, 2006 re: Letter of Appreciation.
Motion No. CW061122-6
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated October 23, 2006 from Bruce
Campbell, President, Oro Agricultural Society, re: Letter of Appreciation be received.
Carried.
Page 3
Committee of the Whole Meeting -November 22, 2006
d) Jim Partridge, President, Orillia District Snowmobile Association,
correspondence dated October 19, 2006 re: Request for Use of the Oro Medonte
Rail Trail from Woodland Drive through to Thunder Bridge.
Motion No. CW061122-7
Moved by Crawford, Seconded by Fountain
It is recommended that
1. The correspondence dated October 19, 2006 from Jim Partridge, President,
Orillia District Snowmobile Association, re: Request for Use of the Oro Medonte
Rail Trail from Woodland Drive through to Thunder Bridge be received.
2. That the request of the Orillia District Snowmobile Association to use the Oro-
Medonte Rail Trail from Woodland Drive through to Thunder Bridge for the
2006/2007 season be approved;
3. That the Township enter into a Memorandum of Understanding with the Ontario
Federation of Snowmobile Clubs;
4. And Further That the Orillia District Snowmobile Association be notified of
Council's decision.
Carried.
e) Oro-Medonte History Association, minutes of September 11, 2006 meeting.
Motion No. CW061122-8
Moved by Hughes, Seconded by Hough
It is recommended that the minutes of the Oro-Medonte History Association meeting
held on September 11, 2006 be received.
Carried.
Motion No. CW061122-9
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Staff liaise with the Oro-Medonte History Association with respect to the
transportation of stones and access;
2. And Further That staff advise the abutting landowners with respect to the
assumption of the one acre parcel adjacent to the Oro African Church.
Carried.
Page 4
Committee of the Whole Meeting -November 22, 2006
Motion No. CW061122-10
Moved by Hough, Seconded by Buttineau
It is recommended that Council adopt "Morris Interpretative Centre" as the official
working title for the Interpretative Centre to be located on the Oro African Church
site.
Carried.
Motion No. CW061 1 22-1 1
Moved by Fountain, Seconded by Crawford
It is recommended that the request from the Oro-Medonte History Association for
ground radar for the Oro African Church site be referred to the 2007 budget
deliberations.
Carried.
f) Elizabeth Cornish, correspondence dated November 3, 7 and 15, 2006 re:
Horseshoe Valley Road.
Motion No. CW061122-12
Moved by Fountain, Seconded by Hughes
It is recommended that the correspondence dated November 3 and 7, 2006 from
Elizabeth Cornish, re: Horseshoe Valley Road be received; that staff forward Ms.
Elizabeth Cornish's concerns with respect to Horseshoe Valley Road to the County
of Simcoe for a reply to Ms. Cornish and further that Ms. Cornish be advised of
Council's direction.
Carried.
g) Terry Horner, CAO/Clerk-Treasurer, Township of Mulmur, correspondence dated
November 1, 2006 re: Nottawasaga Valley Conservation Authority (N.V.C.A.)
Concerns.
Motion No. CW061122-13
Moved by Hughes, Seconded by Fountain
It is recommended that the correspondence dated November 1, 2006 from Terry
Horner, CAO/Clerk-Treasurer, Township of Mulmur, re: Nottawasaga Valley
Conservation Authority (N.V.C.A.) Concerns be received.
Carried.
Page 5
Committee of the Whole Meeting -November 22, 2006
h) Sherry Coulson & Neighbours, correspondence dated October 25, 2006 re: E.L.
Crawford Park, Somerset Blvd. Request.
Written correspondence was distributed to members of the Committee
Motion No. CW061122-14
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated October 25, 2006 from Sherry
Coulson & Neighbours, re: E.L. Crawford Park, Somerset Blvd. Request be
received; And Further That staff liaise with the community with respect to the
construction of a skating rink in the E.L. Crawford Park to ascertain the materials
required for consideration and advise Council accordingly.
Carried.
i) Paul Marshall, correspondence dated November 17, 2006 re: Letter of
Appreciation.
Motion No. CW061122-15
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated November 17, 2006 from Paul
Marshall, re: Letter of Appreciation be received.
Carried.
j) Nottawasaga Valley Conservation Authority, minutes of September 8 and
October 13, 2006 meetings.
Motion No. CW061 1 22-1 6
Moved by Crawford, Seconded by Buttineau
It is recommended that the minutes of the Nottawasaga Valley Conservation
Authority meetings held on September 8 and October 13, 2006 be received.
Carried.
Page 6
Committee of the Whole Meeting -November 22, 2006
k) Trevor B. Owen, Owen, Harris-Lowe, correspondence dated November 17, 2006
re: 29 Forrester Road, R.R. #1, Shanty Bay.
Motion No. CW061122-17
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated November 17, 2006 from Trevor
B. Owen, Owen, Harris-Lowe, re: 29 Forrester Road, R.R. #1, Shanty Bay be
received and referred to staff for a response under the Mayor's signature in
conjunction with the correspondence dated October 19, 2006 from John Holland,
Holland Holdings.
Carried.
I) Anne Green, correspondence dated November 21, 2006 and Mary O'Farrell-
Bowers, correspondence dated November 22, 2006 re: Request for Recount,
Ward 5.
Motion No. CW061122-18
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated November 21, 2006 from Anne
Green, and the correspondence dated November 22, 2006 from Mary O'Farrell-
Bowers, re: Request for Recount, Ward 5 be received; and further that Council
approve the request for a recount of the 2006 Municipal Election ballots for office of
Ward 5 Councillor.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Jennifer Zieleniewski, CAO, re: Verbal update on Lakeshore Promenade,
specifically the Section West of Blackman Blvd. to the Eastern Property Line of
Lot 28, Plan 626.
Motion No. CW061122-19
Moved by Buttineau, Seconded by Fountain
It is recommended that the verbal information presented by Jennifer Zieleniewski,
CAO, re: Update on Lakeshore Promenade, specifically the Section West of
Blackman Blvd. to the Eastern Property Line of Lot 28, Plan 626 be received.
Carried.
Page 7
Committee of the Whole Meeting -November 22, 2006
b) Report No. TR 2006-21, Paul Gravelle, Treasurer, re: Statements of Accounts,
October, 2006.
Motion No. CW061122-20
Moved by Buttineau, Seconded by Crawford
It is recommended that Report No. TR 2006-21, Paul Gravelle, Treasurer, re:
Statements of Accounts, October, 2006 be received; and further that the accounts
for the month of October, 2006 totalling $869,657.46 be received.
Carried.
c) Jennifer Zieleniewski, CAO, re: Summary of Brewis Park Project.
Motion No. CW061122-21
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence presented by Jennifer Zieleniewski,
CAO, re: Summary of Brewis Park Project as at November 9, 2006 be received and
that the shortfall of $485.54 be funded from the Recreation Reserve.
Defeated.
d) Jennifer Zieleniewski, CAO, re: Discussion on Inaugural.
Discussion.
7. PUBLIC WORKS:
a) Report No. PW 2006-15, Jerry Ball, Public Works Superintendent, re: Roof
Repairs for the Warminster Community Hall.
Motion No. CW061122-22
Moved by Fountain, Seconded by Buttineau
It is recommended that
1. Report No. PW 2006-15, Jerry Ball, Public Works Superintendent, re: Roof
Repairs for the Warminster Community Hall be received and adopted.
2. That the Public Works Superintendent advise Mr. Paul Wilson to proceed with
the roof repairs at the Warminster Community HaII and the repairs be completed
with steel roofing.
3. And Further That the expense be taken from the Facility Repair Reserve.
Carried.
Page 8
Committee of the Whole Meeting -November 22, 2006
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. ESS 2006-31, Keith Mathieson, Director of Engineering and
Environmental Services, re: Pitch-In Ontario.
Motion No. CW061122-23
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. ESS 2006-31, Keith Mathieson, Director of Engineering and
Environmental Services, re: Pitch-In Ontario be received and adopted.
2. That the Township of Oro-Medonte not become a patron of Pitch-In Ontario.
3. That the Township continue their roadside/parkland clean-up campaign.
4. That the Township proclaim the week of April 23 - 29, 2007 as Pitch-In Canada
Week.
5. And Further That the residents of Oro-Medonte be notified of the April 23 - 29,
2007 Pitch-In Canada Week by placing notices in the local papers and on the
Township website.
Carried.
b) Report No. ESS 2006-32, Keith Mathieson, Director of Engineering and
Environmental Services, re: Fairway Forest Subdivision, Plan 51 M-746 -
Certificate of Maintenance and Final Acceptance (Underground Works) and
Certificate of Substantial Completion and Acceptance (Aboveground Works).
Motion No. CW061122-24
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. ESS 2006-32, Keith Mathieson, Director of Engineering and
Environmental Services, re: Fairway Forest Subdivision, Plan 51 M-746 -
Certificate of Maintenance and Final Acceptance (Underground Works) and
Certificate of Substantial Completion and Acceptance (Aboveground Works) be
received and adopted.
2. That the Township issue the Certificate of Maintenance and Final Acceptance
(Underground Works) for the Fairway Forest Subdivision, Plan 51 M-746, dated
November 1, 2006.
3. That the Township issue the Certificate of Substantial Completion and
Acceptance (Aboveground Works) for the Fairway Forest Subdivision, Plan 51 M-
746, dated November 1, 2006.
4. That a By-law be prepared for Council's consideration.
5. That the Public Works Superintendent be notified of Council's decision.
6. And Further That the Developer be notified of Council's decision.
Carried.
Page 9
Committee of the Whole Meeting -November 22, 2006
c) Report No. ESS 2006-33, Keith Mathieson, Director of Engineering and
Environmental Services, re: Jarratt Community HaII Well - 837 Horseshoe Valley
Road.
Motion No. CW061122-25
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. ESS 2006-33, Keith Mathieson, Director of Engineering and
Environmental Services, re: Jarratt Community Hall Well - 837 Horseshoe Valley
Road be received and adopted.
2. That the Township enter into a Well Agreement with the Presbyterian Church at
Jarratt to supply water to the Jarratt Community Hall.
3. And Further That the Presbyterian Church and Jarratt Hall Board be notified of
Council's decision.
Carried.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2006-41, Bruce Hoppe, Director of Building and Planning
Services re: Zoning By-law Amendment for Robert Drury, Concession 1, Part of
Lot 12 (Oro), Township of Oro-Medonte, 661 Penetanguishene Road.
Motion No. CW061122-26
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. BP 2006-41, Bruce Hoppe, Director of Building and Planning
Services re: Zoning By-law Amendment for Robert Drury, Concession 1, Part of
Lot 12 (Oro), Township of Oro-Medonte, 661 Penetanguishene Road be
received and adopted.
2. That Zoning By-law Amendment Application (2006-ZBA-09) for Robert Drury,
that would rezone the (ands described as Concession 1, Part of Lot 12 (Oro) on
Schedule A9 of Zoning By-law 97-95, as amended from Agricultural/Rural (A/RU)
Zone to Rural Residential Two (RUR2) Zone be approved.
3. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
Page 10
Committee of the Whole Meeting -November 22, 2006
b) Report No. BP 2006-44, Bruce Hoppe, Director of Building and Planning
Services re: Charlotte/Park Drive Rezoning, Lots 344, 345 & 356 of Plan 626
and the whole of the Park Drive Road Allowance, (Oro), Township of Oro-
Medonte.
Motion No. CW061122-27
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. BP 2006-44, Bruce Hoppe, Director of Building and Planning
Services re: Charlotte/Park Drive Rezoning, Lots 344, 345 & 356 of Plan 626 and
the whole of the Park Drive Road Allowance, (Oro), Township of Oro-Medonte
be received and adopted.
2. That a Zoning By-law Amendment for the Township of Oro-Medonte, that would
rezone the lands described as Lots 344, 345, and 356 of Plan 626 and the whole
of the Park Drive road allowance (Parts 1, 2 & 3, Registered Plan 51 R-34831) on
Schedule A6 of Zoning By-law 97-95, as amended from Residential Limited
Service (RLS) Zone to Shoreline Residential (SR) Zone and further apply
Section 5.17 to the lands being rezoned, be approved.
3. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
c) Report No. BP 2006-45, Bruce Hoppe, Director of Building and Planning
Services re: Application for Rezoning -Laurel View Homes Inc. (Jerry
Leiderman), Blocks 67, 68, 69 & 70, Plan 51 M-741, Conc. 4, Part Lots 3 & 4
(Oro), Township of Oro-Medonte.
Motion No. CW061122-28
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. BP 2006-45, Bruce Hoppe, Director of Building and Planning
Services re: Application for Rezoning -Laurel View Homes Inc. (Jerry
Leiderman), Blocks 67, 68, 69 & 70, Plan 51 M-741, Conc. 4, Part Lots 3 & 4
(Oro), Township of Oro-Medonte be received and adopted.
2. And Further That the application for rezoning submitted by Laurel View Homes
Inc. respecting Blocks 67-70, Registered Plan 51 M-741 be scheduled for a
Public Meeting pursuant to Section 34 of the Planning Aci.
Carried.
Paget t
Committee of the Whole Meeting -November 22, 2006
d) Report No. BP 2006-46, Bruce Hoppe, Director of Building and Planning
Services re: Zoning By-law Amendment for Muriel Jamieson, Concession 1, Part
of Lot 20 (Orillia), Township of Oro-Medonte, 555 Line 14 South.
Motion No. CW061122-29
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. BP 2006-46, Bruce Hoppe, Director of Building and Planning
Services re: Zoning By-law Amendment for Muriel Jamieson, Concession 1, Part
of Lot 20 (Orillia), Township of Oro-Medonte, 555 Line 14 South be received and
adopted.
2. That Zoning By-law Amendment Application (2006-ZBA-10) for Muriel Jamieson,
that would rezone the (ands described as Concession 1, Part of Lot 20 (Orillia)
on Schedule A8 of Zoning By-law 97-95, as amended from Residential One (R1)
Zone to Agricultural/Rural (A/RU) Zone be approved.
3. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
e) Committee of Adjustment minutes, November 16, 2006 meeting.
Motion No. CW061122-30
Moved by Hughes, Seconded by Hough
It is recommended that the minutes of the Committee of Adjustment meeting held
on November 16, 2006 be received.
Carried.
10. EMERGENCY SERVICES:
a) Report No. FD 2006-16, Scott Cowden, Director of Fire and Emergency
Services, re: Fire Report for September, 2006.
Motion No. CW061122-31
Moved by Hough, Seconded by Buttineau
It is recommended that Report No. FD 2006-16, Scott Cowden, Director of Fire and
Emergency Services, re: Fire Report for September, 2006 be received.
Carried.
Page 12
Committee of the Whole Meeting -November 22, 2006
11.RECREATION AND COMMUNITY SERVICES:
a) Jennifer Zieleniewski, CAO, re: Application for Grant/Subsidy, Request to Waive
Rental Fees, Horseshoe Valley Property Owners' Assoc.
Motion No. CW061122-32
Moved by Fountain, Seconded by Crawford
It is recommended that the information presented by Jennifer Zieleniewski, CAO, re
Application for Grant/Subsidy, Request to Waive Rental Fees, Horseshoe Valley
Property Owners' Assoc be received; and further that the organization be requested
to submit the applicable fee in the amount of $180.00 for 2006 and 2007 meetings
to be held at the Ian Arthur Beard Community Room.
Carried.
b) Jennifer Zieleniewski, CAO, re: Hawkestone Hall.
Motion No. CW061122-33
Moved by Fountain, Seconded by Crawford
It is recommended that
1. The correspondence dated October 15, 2002 and numbered 02719 and 02720
presented by Jennifer Zieleniewski, CAO, re: Hawkestone Hall be received.
2. That the payments of $899.07 and $144.13 be approved.
3. That the funds be expended from Facility Repair Reserve.
4. And Further That the Hawkestone Hall Association be advised accordingly.
Carried.
12.IN-CAMERA:
Motion No. CW061122-34
Moved by Hough, Seconded by Hughes
It is recommended that we do now go In-Camera at 10:22 a.m. to discuss Property,
legal and Personnel Matters.
Carried.
Page 13
Committee of the Whole Meeting -November 22, 2006
Motion No. CW061122-35
Moved by Crawford, Seconded by Fountain
It is recommended that we do now Rise and Report from In-Camera at 11:24 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW061122-36
Moved by Crawford, Seconded by Fountain
It is recommended that the confidential correspondence dated October 30, 2006
presented by Jennifer Zieleniewski, CAO, re: Property Matter (Pozsgai, 26 Charlotte
Avenue) be received; and further that staff be authorized to negotiate an agreement
for up to a maximum period of 36 months.
Carried.
b) Jennifer Zieleniewski, CAO, re: legal Matter.
Motion No. CW061122-37
Moved by Hughes, Seconded by Buttineau
It is recommended that the confidential correspondence dated November 16, 2006
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (Kaminsky) be received
and the recommendation therein be adopted.
Carried.
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW061122-38
Moved by Crawford, Seconded by Fountain
It is recommended that Confidential Report No. ADM 2006-61, as amended,
presented by Tamara Obee, Human Resources Officer, re: Personnel Matter (Pay
Equity) be received and adopted.
Carried.
Page to
Committee of the Whole Meeting -November 22, 2006
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW061122-39
Moved by Hughes, Seconded by Buttineau
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (Manager of Recreation and Community
Services) be received.
Carried.
e) Jennifer Zieleniewski, CAO, re: Legal Matter.
Motion No. CW061122-40
Moved by Buttineau, Seconded by Hough
It is recommended that the confidential correspondence dated November 20 2006
presented by Jennifer Zieleniewski, CAO, re: Legal Matter (Shanty Bay Community
Hall} be received.
Carried.
13. ADJOURNMENT:
Motion No. CW061122-41
Moved by Fountain, Seconded by Crawford
It is recommended that we do now adjourn at 11:29 a.m.
Carried.
_ ~ `
M or, J. Neil Craig
~ ,
CI k, J: Dc~u as Irwin`
Page 15
Committee of the Whole Meeting -November 22, 2006