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12 20 2006 Council Agenda
TOWNSHIP OF ORO- MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, DECEMBER 20, 2006 TIME: 7:00 P.M. 1. OPENING OF MEETING BY THE MAYOR 2. PRAYER /CONTEMPLATION /REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Special Council Meeting of November 22, 2006. b) Minutes of Inaugural Meeting of December 5, 2006. 7. RECOGNITION OF ACHIEVEMENTS: a) Ontario Tourism Marketing Partnership Corporation, correspondence dated November 17, 2006 re: Letter of Appreciation, Debbie Micks. 8. PUBLIC MEETINGS: 9. DEPUTATIONS: None. 10. CONSENT AGENDA CORRESPONDENCE: a) Lake Simcoe Region Conservation Authority, minutes of October 27, 2006 meeting. Staff Recommendation: Receipt. b) Midland Public Library Board, minutes of October 12, 2006 meeting. Staff Recommendation: Receipt. c) Orillia Public Library Board, minutes of October 25, 2006 meeting. Staff Recommendation: Receipt. d) Lake Simcoe Regional Airport Commission, minutes of September 21, 2006 meeting. Staff Recommendation: Receipt. e) Bruce Stanton, MP Simcoe North, correspondence dated December 4, 2006 re: Letter of Congratulations. Staff Recommendation: Receipt. f) Dalton McGuinty, The Premier of Ontario, correspondence dated December 1, 2006 re: LCBO Deposit Return Program. Staff Recommendation: Receipt. g) Brewis Park Committee, correspondence dated December 12, 2006 re: Letter of Appreciation. Staff Recommendation: Receipt. h) Deanna Stewart, President, Crime Stoppers, Simcoe Dufferin Muskoka, correspondence dated December 1, 2006 re: Financial Assistance for the Fiscal Year, 2007. Staff Recommendation: Receipt and Refer to 2007 Budget Deliberations. i) Deanna Stewart, President, Crime Stoppers, Simcoe Dufferin Muskoka, correspondence dated November 20, 2006 re: Proclamation Request, January, 2007 "Crime Stoppers Month". Staff Recommendation: Receipt, Proclaim, Post to Township Website. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: None. 13. REPORTS OF COMMITTEES: a) Committee of the Whole minutes, meeting held on November 22, 2006. b) Public Meeting minutes, meeting held on November 22, 2006 re: Proposed Zoning By- law Amendment 2006- ZBA -10, Part of Lot 20, Concession 1, 555 Line 14 S, (Orillia), Township of Oro - Medonte, (Muriel Jamieson). c) Committee of the Whole minutes, meeting held on December 13, 2006. 14. COMMUNICATIONS: a) Orillia District Chamber of Commerce, 117tH Annual Dinner Meeting Invitation, Thursday, January 11, 2007, Casino Rama — Silver Nightingale Ballroom. b) Glen Knox, County Clerk, The Corporation of the County of Simcoe, correspondence dated November 28, 2006 re: Aggregate Revenues for Municipalities. 15. IN- CAMERA: a) Jennifer Zieleniewski, CAO, re: Personnel Matter. b) Jennifer Zieleniewski, CAO, re: Property Matter. c) Jennifer Zieleniewski, CAO, re: Property Matter. 16. BY -LAWS: a) By -Law No. 2006 -111 Being a By -Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) for Huronia Homes Subdivision (Phase 11), Plan 51 M -807. b) By -Law No. 2006 -112 Being a By -Law to Authorize the Issuance of Certificate of Maintenance and Final Acceptance (Aboveground Works) for Sugarbush Phase 111, Stage IV — Sections "A" and "B ", Plan 51 M -367, 51 R -31153 and 51 R- 28207. c) By -Law No. 2006 -113 A By -law to Assume and Establish Highways Within the Township of Oro - Medonte - Part of Ironwood Trail. d) By -Law No. 2006 -114 A By -law to Govern the Proceedings of Council and Committees of Council in the Township of Oro - Medonte and to Repeal By -law Nos. 2002 -138, 2003 -021 & 2004 -037. e) By -Law No. 2006 -115 Being a By -law to Authorize the Execution of the Ontario Geospatial Data Exchange Agreement with The Minister of Natural Resources to Facilitate the Sharing of Land -Based Information. 17. CONFIRMATION BY -LAW NO. 2006 -110. 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT ADDENDUM COUNCIL MEETING Wednesday, December 20, 2006 12. REPORTS OF MUNICIPAL OFFICERS: a) Councillor Coutanche, discussion re: Environmental Protection Advisory Committee. b) Councillor Coutanche, discussion re: Streetlight Request: (1) Line 4 North and Vasey Road, (2) Highway 12 and Moonstone Road. c) Councillor Coutanche, correspondence dated April 6, 2006 and December 18, 2006 re: Planning Advisory Committee Process Input. d) Councillor Coutanche, discussion re: Update, Sweetwater Park. e) Councillor Coutanche, correspondence dated December 18, 2006 from Elizabeth Phibbs re: Speed Reduction Requests: (1) Line 3 North between Moonstone Road and Vasey Road, (2) Line 3 North between Highland Drive and Horseshoe Valley Road. 13. REPORTS OF COMMITTEES: d) Committee of Adjustment minutes, meeting held on December 14, 2006. 14. COMMUNICATIONS: c) Andrea Ronan, Karen Penrose, Rob Prouty, correspondence dated December 19, 2006 re: Development of Shelswell Park. 15. IN- CAMERA: d) Jennifer Zieleniewski, CAO, re: Personnel Matter. Ontario Tourism Marketing Partnership Corporation Ontario Travel Information Centres 21 Mapleview Drive East Barrie, ON L4N 9A9 Tel: (705)725 -7280 Fax: (705) 725-7285 Websites: www.tourismpartners.com www.ontariotravel.net Nov. 23/06 Debbie Mix Township of Oro - Medonte Administration Building 148 Line 7 South, Box 100 Oro, ON LOL 2X0 Dear Debbie, Societe du Partenariat ontarien de marketing touristique Centre d'information Touristique de I'Ontario 21, promenade' Mapleview Est Barrie, ON L4N 9A9 T61:(705)725-7280 T616c: (705) 725 -7285 Sites: www.tourismpartners.com www.ontariotravel.net Thank you for participating in our Fall Colour Progression Reporting Program. As a contact for the Barrie /Huronia region, you provided us with timely information that is an integral part of our written and broadcast Fall Colour Progression Program. The Fall Colour Report is a valuable source of information for the travelling public and the media. It is also an excellent travel counselling tool for our Travel Counsellors at all the Ontario Travel Centres across the province as well as the counsellors at 1-800 - ONTARIO in Toronto. Each year the Fall Colour Report becomes more popular with the public and the media. Thanks again for helping to make it a great success. Sincerely, 6 A{j4 J J j Jack Lynch Meribeth Hart Travel Promotions Officer Travel Counsellor Ontario Tourism Marketing Parfnersho Corporatist is an agency of the Government of Ontario. LAKE SIMCOE REGION CONSERVATION AUTHORITY .- MEETING NO. BOD -10-06 Friday, October 27, 2006 - 9:00 a.m LSRCA - Boardroom = MINUTES Members Present: Councillor Roy Bridge, Chair Councillor V. Hackson, Vice -Chair Mr. E. Bull Councillor B. Drew Councillor K. Ferdinands Councillor B. Huson Councillor P. Marshall Councillor M. Nanowski Councillor J. Rupke Regional Councillor S. Self Mayor K. Shier Councillor Neal Snutch Mayor T. Taylor Mayor J. Young Regrets: Councillor G. Davidson Mayor R. Grossi G.R. Richardson, Honourary Member Councillor J. Moore Mayor R. Stevens Councillor J. West 1O0 ) Staff: D. Gayle Wood, C.A.O. /Secretary- Treasurer B. Kemp, Director, Conservation Lands M. Valcic, Director, Corporate Services K. Neale, Manager, Corporate Communications J. Hosick, Manager, Planning T. Hogenbirk, Manager, Engineering & Technical Services D. Williams, Manager, Educational Services K. Christensen, Coordinator, Human Resources L. Harrison, General Accountant E. Stacey, Environmental Officer J. Burkart, Environmental Planner T. Chung, Environmental Planner G. Casey, Coordinator, Board /CAO, Projects & Services Others: D. Beatty, Lake Simcoe Conservation Foundation G. Connell K. MacKenzie, Lake Simcoe Conservation Foundation Andrew Mitchell, Lake Simcoe Conservation Foundation J. Taylor, Lake Simcoe Conservation Foundation E. Delmas D. Campoli Michelle Minnoch, Innisfil Scope DECLARATION OF PECUNIARY INTEREST No disclosures were made for the record of this meeting. APPROVAL OF AGENDA Moved by: J. Young Seconded by: N. Snutch BOD -06 -137 RESOLVED THAT the content of the Agenda be approved as printed. 1- Lake Simcoe Region Conservation Authority October 27, 2006 Board of Directors' Meeting BOD -10 -06 -Minutes Page 2 III ADOPTION OF MINUTES (a) Board of Directors A wording error was noted on page 4 of the Minutes. The last paragraph, sixth line should read "witnessed de- watering on site and are recommending that a hydrological environmental... ... Moved by: S. Self Seconded by: V. Hackson BOD -06 -138 RESOLVED THAT the minutes of the Board of Directors' meeting No. BOD -09 -06 be adopted as amended to include the correction to page 4, last paragraph of the minutes, to read "witnessed de- watering on site and are recommending that a hydrological environmental... ". CARRIED IV ANNOUNCEMENTS (a) Kidd's Creek Project - Barrie Chair Bridge announced that he attended the groundbreaking ceremony of the Kidd's Creek Project in Barrie with the President of the Lake Simcoe Conservation Foundation, Mayor Hamilton, the Barrie Colts team president and general manager and Authority staff. The Barrie Colts presented a cheque to the Lake Simcoe Conservation Foundation in the amount of $10,000 in support of the Kidd's Creek project. (b) Inter- Governmental Action Plan Member Councillor Susan Self advised that the Authority's motion on the Inter - Governmental Action Plan was dealt with and passed by Durham Council. (c) Introduction of New Staff Linda Harrison, General Accountant and Ed Stacey, Environmental Officer were introduced to the Board of Directors as the newest members of the Authority staff team. Lake Simcoe Region Conservation Authority October 27, 2006 Board of Directors' Meeting BOD -10 -06 -Minutes Page 3 V PRESENTATIONS (a) Conservation Awards The CAD announced that the Authority held their Conservation Awards event on Thursday, October 12, 2006 at Georgian Downs, Innisfil to recognize the "Environmental Giants" in the watershed. As some award recipients were not able to attend the ceremony, they have been invited to this meeting to accept their award. Media Award: This award was presented to Ms. Michelle Minnoch of the Innisfil Scope. Michelle was at the awards ceremony however as she was in attendance at the Board Meeting the CAO respectfully requested that the Board recognize Michelle for the great work she does in covering the work of the Authority. Water Conservation Award: This award of recognition was presented to Brett and Emma Delmas who planted more than 160 hardwood trees, 1,300 wildlife shrubs and 1,300 conifer seedlings in the West Holland sub - watershed. The Delmas' property is located on the Oak Ridges Moraine and these plantings will contribute to water quality improvements in the nearby wetland and will protect the sensitive headwater streams of the river. George R Richardson Conservation Award of Honour The CAD advised that this is the Authority's most prestigious award which salutes an organization or individual for completing an environmental project that is destined to have a profound and lasting positive impact on the watershed, or to recognize someone who has demonstrated a commitment to conservation. Having demonstrated a strong commitment to conservation, Dr. George Connell is the recipient of this award for 2006. Dr. Connell is a past Board Member and Vice - President of the Lake Simcoe Conservation Foundation and has been instrumental in rasing funds for the Lake Simcoe Fund. Currently Dr. Connell is the Chair of the East Holland River Campaign Task Force. (b) Presentation - Debby Beatty Debby Beatty, President, Lake Simcoe Conservation Foundation advised that she won a raffle at the Ladies of the Lake Event held on October 12, 2006 winning a 12- foot Sylvan Alaskan boat with a 9.9 hp. Mercury engine and trailer. Ms. Beatty generously donated this prize to the Lake Simcoe Region Conservation Authority. kc)CN " Lake Simcoe Region Conservation Authority October 27, 2006 Board of Directors' Meeting BOD -10 -06 -Minutes Page 4 (c) Video - Prof. E.A. Smith Natural Resources Education Centre Scanlon Creek Conservation Area Dan Williams, Manager, Education Services, presented "Why Visit Scanlon Creek" which is a video to promote the education program at Scanlon Creek to teachers, parents and students. Dan credited the Education Centre staff, particularly Lorraine Phillips, Outdoor /Environmental Educator, for putting this video together. The CAO advised that there will be a focus on making capital improvements to the Prof. E.A. Smith Natural Resources Education Centre over the next few years and staff will be working with the Board of Directors to determine how improvements can be made to this site. The CAO thanked the Lake Simcoe Conservation Foundation for their continued support of the education program. The Board congratulated the staff of the Education Centre for their work on this video. VI HEARINGS (a) Permit Application for Enclosure of an Existing Carport 59 Bradford Street Lot 108 Concession 1 W.Y.S. Town of East Gwillimbury Chair Bridge read the Hearing Remarks regarding the process for this Hearing. The Director, Watershed Management presented Staff Report No. 60- 06 -BOD regarding a permit application to construct an enclosure of an existing carport and advised that staff could not support this application as the subject property is entirely within the regional floodplain and there is a concern for flood storage and conveyance. The Director advised that the original application for permit, which was issued, was to erect a carport on the property. Subsequently the applicant has added two walls to the carport and is now requesting approval to fully enclose the carport. Mr. Campoli, the applicant, addressed the Board advising that he requires this enclosed space for his business and will be used to store equipment, which needs to be secured and protected from vandalism and inclement weather. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10 -06 -Minutes Page 5 October 27, 2006 Mr. Campoli advised that water, should there be a flood event, would have to rise approximately 10 -12 feet to impact this structure. Further, it is Mr. Campoli's understanding that Hurricane Hazel did not affect this river. In response to a question from the Board, staff advised that they have no objection to the two existing walls of the carport remaining as they do not impact the flow, however staff cannot support the use of rolling doors, chain link fence or double thick fabric to cover the other two openings as these materials will restrict conveyance and there will be an issue with volume downstream. The only material staff could support would be some type of rod iron bar structure. Staff offered to work with the applicant on this proposal. Moved by: T. Taylor Seconded by: B. Drew BOD -06 -139 RESOLVED THAT Staff Report No. 60- 06 -BOD regarding permit application to construct an enclosure of an existing carport which cannot be approved by the Authority as it does not meet Authority policy which suggests that: 1. There be no significant increase in either upstream or downstream flooding, taking into consideration cumulative impacts. 2. The proposed development not cause an obstruction to flow taking into consideration cumulative impacts; and FURTHER THAT the walls of the carport existing as of October 27, 2006, be permitted to remain, however the additional construction of walls not be permitted. 16TTA t:fl:11] (b) Permit Application for Building Expansion 4246 Plum Point Road Lot 26, Concession 9, Township of Ramara The CAO spoke to Staff Report No, 61- 06 -BOD regarding the permit application to construct an addition to an existing residence which staff indicated they could not support due the applicant being unable to meet the 15 metre setback. Lake Simon Region Conservation Authority Board of Directors' Meeting BOD -10 -06 - Minutes Page 6 0 October 27, 2006 The CAO advised that this Hearing is being withdrawn on a recommendation from the Regulations Sub - Committee, which consists of the Chair, Vice Chair, and Municipal Member. The CAO further advised that the Regulations Sub - Committee visited the site in question along with Authority staff and the applicant, and determined that the reason the 15 metre setback could not be accommodated was a result of the location of their septic system. Based on the findings of the Regulations Sub - Committee the Board approved the application for permit. Moved by: T. Taylor Seconded by: J. Young BOD -06 -140 RESOLVED THAT Staff Report No. 61- 06 -BOD regarding permit application to construct an addition to an existing residence be approved by the Authority as recommended by the Regulations Sub - Committee. VI DELEGATIONS There were no delegations scheduled for this meeting. VIII DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION The Board identified item 5 for discussion. IX ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: B. Drew Seconded by: E. Bull BOD -06 -141 RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. CARRIED Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation 179/06 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 179/06 be received and approved. OLake Simcoe Region Conservation Authority October 27, 2006 Board of Directors Meeting BOD -10 -06 -Minutes Page 7 2. Planning Monthly Tracking Report RESOLVED THAT Staff Report No. 57- 06 -BOD regarding the Planning monthly subdivision and planning /permit application tracking be received for information. 3. Correspondence (3 a, b) RESOLVED THAT the correspondence listed in the October 27'h, 2006 Agenda as Items 3 (a, b) be received for information. 4. Monthly Communications Update RESOLVED THAT the Monthly Communications Update, for the period September 1 to 20, 2006, be received for information. X CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION 5. Budget Status Report The Board dealt with Staff Report No. 63- 06 -BOD regarding the Authority's budget status for the period ending August 31, 2006. The Director, Corporate Services advised that staff continue to monitor the budget very closely and reports that the Authority will have year end deficit of $235,000 as a result of the new administrative office building loan. The Director further advised that an in depth budget projection is currently being prepared and will be available to the Board for their November meeting. Moved by: J. Rupke Seconded by: N. Snutch BOD -06 -142 RESOLVED THAT Staff Report No. 63- 06 -BOD regarding the Authority Budget Status for the period ending August 31, 2006, be received. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10 -06 -Minutes Page 8 XII CLOSED SESSION Moved by: J. Rupke �I C; -° October 27, 2006 Seconded by: M. Nanowski RESOLVED THAT the Authority's Board of Directors move to Closed Session to discuss confidential personnel and legal matters. Moved by: N. Snutch C4L \041 Seconded by: E. Bull RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. (a) Legal Issue Moved by: S.Self Seconded by: E. Bull BOD -06 -143 RESOLVED THAT Confidential Staff Report No. 64- 06 -BOD be received and approved; and FURTHER THAT the Authority's solicitor be requested to advise if his comments can be shared with municipal solicitors. CARRIED (b) Minutes - Administrative Committee Moved by: S. Self Seconded by: P. Marshall BOD -06 -144 RESOLVED THAT the minutes of the Administrative Committee Meeting No. BOD -10 -06 be adopted and approved as printed and circulated. XI OTHER BUSINESS (a) Source Water Protection The Board was advised that the Authority's Source Water Protection(SWP) Team continues to work on the SWP initiative. The Authority is hopeful that funding will continue from the Province and it is expected that this issue will remain in the forefront given that the Clean Water Act received Royal Assent on October 19, 2006. Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD -10 -06 - Minutes Page 9 \ n October 27. 2066 The Board requested a presentation on the SWP initiative be made at their December 2006 Board Meeting. XII ADJOURNMENT Meeting adjourned at 11:10 a.m. on a motion by P. Marshall. original signed by: original signed by: R. Bridge Chair D. Gayle Wood, CMM III Chief Administrative Officer 111 ► ►• 111,781 ► 1 1 Page 1 of 5 DATE: October 12, 2006 LOCATION: Midland Public Library Boardroom PRESENT: G.A- Walker, A. Campbell, B. Trounce, A. Wilkes, B. Desroches, C. Moore, B. Jeffery, Oz Parsons REGRETS: J. Swick, STAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO 1. I Call to order 2. 3. 4. ISSUE G.A. Walker called the meeting to order at 7:00 p.m. Approval of the agenda Additions: 4. Business arising N01 "I'll 4.5 Tiny Township TE OROVEOON Moved by: C. Moore TOW NSNtP Seconded by: B. Desroches That the agenda be approved, as amended. Approval of the minutes of the previous meeting Moved by: B. Desroches Seconded by: A. Campbell That the minutes of the Board meeting held on September, 14, 2006 be approved. Business arising from the minutes 4.1 Meeting with the Architects A Building Committee meeting will be held Tuesday, October 17, 2006. B. Fullerton has been asked to join the Committee as a Staff representative, which brings the number of members to seven. 4.2 Defibrillator The Library's defibrillator will be purchased by Dave Hamelin of the NSSRC. Training of all Staff will follow in conjunction with the Staff from the NSSRC. AU110IN • . 1 ► DATE: October 12, 2006 4. MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom ISSUE Business arising from the minutes - continued 4.3 E -Audio Books B. Molesworth is working on gaining access to this resource at a reasonable cost. The start-up cost alone is $35,000.00 and then there is a cost to purchase the licensing and an ongoing maintenance cost. The Southern Ontario Library Service (SOLS) is pursuing a consortium requiring at least 14 libraries to sign on. They have proposed a sliding scale based on the size of the library. The cost is still quite high and the difference in price between libraries many times bigger than us is quite small. He is also concerned that the larger libraries will control the selection and collection development. Gayle Hall from the County Library is working on obtaining funding through development charge money to cover the start -up costs for the libraries in Simcoe County. With full participation, our costs would be kept fairly low. We received a one -tune provincial government grant of $10,000.00 that could be used in the first year to offset the cost, but if the decision is not made before the end of this year that money may no longer be available. B. Jeffery suggested that B. Molesworth speak with Staff at the Town office to ear mark this money and put it in a reserve fund in order to carry it forward. 4.4 Town Survey/BIA B. Molesworth reported that he hadn't heard anything more on the results of the survey on the homeless problem in the downtown area. He has spoken to those involved and asked to be kept informed. B. Jeffery reported that there has been an Adhoc Committee struck that he will be chairing. They will be meeting on October 30, 2006. There will be participation from all groups, including the homeless. 4.5 Tiny Township B. Molesworth met with Rosemary Marchand of the Penetanguishene Public Library to discuss a re- negotiation of the Tiny Township service contract fees. The amount of the increase per household for us, based on the formula used, would be $4.62. Since the amount was so small, they agreed that the fee should be left at the current amount of $100.00 for us and $90.00 for Penetang, until the increase is more significant. Page 2 of 5 ACTION MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 5 DATE: October 12, 2006 LOCATION: Midland Public Library Boardroom ITEM 5. 6. ISSUE Approval of the accounts Moved by: A. Campbell Seconded by: O. Parsons That the accounts for the month of September 2006 totalling $18,091.49 be approved. Reports of Board Committees 6.1 Finance Committee — A. Campbell, Chairman A. Campbell distributed a Financial Statement for the nine months ending September 30, 2006. Hydro and Natural Gas are both in good shape, however we are just heading into a heavier use period for gas. The budget overall is where it should be for the year. A couple of questions were asked and answered about the Capital Budget. 6.2 Strategic Planning Committee The Committee has not met. 6.3 Fundraising Committee — Capital/Corporate Campaign B. Molesworth and O. Parsons have been working on drafting 2 different letters for the next direct mail campaign. Copies of these letters were distributed to the Board for their perusal. One letter will be sent to people we have written to in the past, but have not donated. The second letter will go out to those that have given. The focus of this appeal will be to purchase 2 or 3 computers for the Children's floor with educational games loaded on them. Along with the mail campaign, there will be an effort made to speak to corporations. It was suggested that the letter being sent be kept to one page. O. Parsons and B. Molesworth will work on finalizing the wording. AU 11VA .::1 1, MIDLAND PUBLIC LIBRARY BOARD MEETIN G Page 4 of 5 DATE: October 12, 2006 LOCATION: Midland Public Library Boardroom ITEM ISSUE ACTION 6. Reports of Board Committees - continued 6.4 Policy Committee — C. Moore, Chairman The Committee has not met. 6.5 Report from the Friends of the Midland Public Library The Friends meeting was cancelled, so no report. 7. New business 7.1 Budget 2007 B. Molesworth distributed a draft 2007 budget. He drew the Board's attention to the overall increase in the Operating Budget of 12.28 %. At the last Board meeting B. Molesworth had been directed to approach the 5 part-time Staff to find out how many of them would be interested in becoming full -time. The idea of making the part-time Staff full -time had been suggested in order to give this group benefits and avoid setting a precedent in the Town of giving benefits to part-time staff. Four of the five part-time Staff were interested. The 12.28% increase reflects the related costs of increased salary and benefits. There was a thorough discussion about the justification for making the part-time Staff full -time vs. the ongoing operational needs of the Library. We still need an IT person on Staff and those skills are not easily taught. B. Jeffery stated that if the main reason for making them full - time was to give them benefits then Council would not support it. It was also pointed out that when the Library expansion happens there will likely be an expansion of services that would require more Staff If we push to make the part-time Staff full -time now, Council might not look favorably on hiring more new Staff. B. Molesworth suggested that if we don't move forward with this budget then we should ask for a new IT position along with a Programming person. The Board was asked for then- direction. B. Trounce stated that we have to look at the whole picture as we move toward the expansion. B. Jeffery reiterated that he doesn't think Council would support making the part-time Staff full -time just to give them benefits. DATE: October 12, 2006 MIDLAND PUBLIC LIBRARY BOARD MEETING LOCATION: Midland Public Library Boardroom Page 5 of 5 ITEM ISSUE ACTION 7. New business - continued S. 9. G.A. Walker pointed out that this idea had not been put forward by the Library in the first place. B. Molesworth stated that if this proposal doesn't achieve support then we should still pursue benefits for part- time Staff. B. Jeffery suggested that the Board ask for a full -time IT position. It was noted that the cost would be about the same. The Library Board directed B. Molesworth to draw up an alternate budget. Information 8.1 Chief Librarian's Report Adopted as written. 8.2 Correspondence — Knowledge Ontario B. Molesworth read a complimentary letter about the Library & Staff from Coral and Donald Johnston. Also received were two positive letters from patrons that have been in to use the Ancestry Library genealogy database. 0. Parsons also passed along kudos to M. Locke in the Reference Department. Knowledge Ontario B. Molesworth reported on this Ontario government initiative that has provided $8 million for new resource databases for libraries in Ontario. Some of them are geared to Academic libraries, but there is a broad range of product that includes databases at an elementary and secondary school level They should be available in January 2007. Adjournment Moved by: B. Desroches That the meeting be adjourned at 8:30 p.m. Chairman of the Board Chief Librarian r ORILLIA PUBLIC LIBRARY BOARD MINUTES OF OCTOBER 25 2006 MEETING A regular meeting of the Library Board was held in the Children's Services Department of the Library commencing at 7:03 p.m. PRESENT — BOARD - C. Dowd, Chair; L. Beresford; C. Couper; J. Crawford; J. Francis; C. Garland; F. Kreisz; P. Spears; J. Swartz STAFF - M. Saddy, Chief Executive Officer D. Rowe, Director of Technical Services T. Chatten, Recorder GUEST- F. Coyle Board members welcomed Frank Coyle from Severn Township, who will likely replace Colin Couper on the Board. Introductions were made by all those present. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF - None CONSENT AGENDA MOTION #2006:30 Moved by C. Couper, seconded by J Crawford that the consent agenda of the October 25, 2006 meeting be adopted. CARRIED L. Beresford will act as timekeeper for the agenda. DISCUSSION AGENDA REPORT OF THE FRIENDS OF THE LIBRARY F. Kreisz distributed and reviewed a report of the recent Friends meeting. The major item of discussion at the meeting was the upcoming retirement of President Evelyn Johnstone from the Friends. Evelyn will attend her last meeting in October but has agreed to stay on the Friends Board until December of this year. With this announcement there is a call out for recruitment of new members and a replacement for Evelyn, who will be greatly missed as she is the driving force behind the Friends. The recruitment of a new President of the Friends of the Library may be a possible outcome of the Recruitment Open House to be held at the Library on Thursday October 26 and Saturday November 4 to discuss various volunteer opportunities at the Library including the Board, the Friends and the general library volunteers. F. Kreisz distributed a questionnaire to existing board members in order to receive some feedback that may be helpful to new board members. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Building Steering Committee - Minutes of the meeting of the New Library Task Force held September 21 were distributed for board review. Discussion surrounding the building size is still an issue in question. Population figures are to be reviewed to help determine the size requirements. The next steps to be taken to keep the momentum going in the future are to prepare an RFP for a Program Facility Study and an RFP for an architect. The next meeting of the Task Force will be arranged once the new City Council has been appointed. The next Cultural Forum Meeting is scheduled for November 2 at which discussion will take place regarding the Market Square. J. Swartz will attend on behalf of the Library Board. Anyone interested in attended can contact Krista Storey for more meeting details. Personnel Committee - Chair of the Personnel Committee L. Beresford reviewed the revisions as discussed at the last meeting regarding the CEO performance appraisal policy and a draft was presented to the board for their review. Some questions were raised and discussed. L. Beresford will finalize the document and bring to the November meeting. This item was tabled until this time. Finance Committee — The budget process has begun for 2007 with projections to the end of 2006 from the management team. A committee meeting is scheduled for November 7 at 4:45 p.m. to discuss the draft submission for 2007. The budget proposal is due to City Hall on November 15. NEW BUSINESS Board Expansion Report — M. Saddy prepared a report for discussion which recommends that the number of members on the Library Board be expanded to 11 from the present 9 members. Some changes were outlined in the report which M. Saddy will e -mail for board authorization. Board Celebration — A celebration of the Board's successes and accomplishments is to be scheduled for November 22, following the next Board meeting. The December board meeting is scheduled for December 20. Over the past three years the Board has accomplished many things and members were asked to think about and relate what their personal highlights have been. A reminder was also given regarding the upcoming visit to the Library by Lieutenant Governor James K. Bartleman on Friday October 27, as well as the recruitment meeting on Thursday October 26. Congratulations were also expressed on the Library's accomplishment of being short- listed for the Minister's Award for Innovation. Adjournment at 9:03 p.m. moved by J. Swartz. BOARD CHAIR CHIEF EXECUTIVE OFFICER I \C) - REPORT OF THE DIRECTOR OF CHILDREN'S AND AUDIO VISUAL SERVICES OCTOBER 2006 PROGRAMS Goal 2.1 Develop and maintain programs associated with identified groups. Twenty -three early years programs were offered in October and were attended by 534 children, parents and caregivers. The programs included Books for Babies, Preschool Stories, Tales for Twos and Caregivers Storytime. The Paws to Read program continued this month with good attendance. The Mariposa Chess Club continues to be a popular club for children; these children have been borrowing books and cdroms to improve their chess skills. The Drop -in Family Storytime continues to be very popular. The Halloween program had the highest attendance this month with over fifty children and parents. This months Explorer's Club, a program for children six years and up, focused on negative printing with children creating negative images and transferring the images to t -shirts and pillowcases. Kelly Smith arranged for Sarah Papple- Csekey to lead the program and teach the children her design techniques. GROUP VISITS and SCHOOL PROGRAMS Goal #2.7 Establish a mutually - beneficial presence in the school system. The Grade 5/6 class from Mount Slaven visited the Library and received an introduction and booktalk. Four Grade 1/2 classes from Marchmount visited the Library for a story time and introduction to the Library over two days. To date we have five schools who are participating in the Battle of the Books. OUTREACH AND PUBLICITY Goal 4 The Library will advocate for increased public awareness of the value and range of library services. I visited the Ontario Early Years Center to present a program and promote the services at the Library. In house book displays included Thanksgiving, Halloween, and Remembrance Day. k () REFERENCE Goal 5 The Library will develop methods of measurement to evaluate the effectiveness of library services and programs. The number of reference transactions handled by Children's Services staff increased by eleven percent this year over the same period in October 2005. Reference Questions: October 2006: 425 October 2005: 384 STAFF DEVELOPMENT Goal 8 Maintain an ongoing commitment to staff training, recruitment and development. Kelly Smith attended a programming workshop held at Uxbridge Public Library for local SOLS' libraries. Kelly came away with many great ideas which she shared with the Children's Services staff. Submitted by: Suzanne Campbell Director of Children's and Audio Visual Services --- REPORT FOR THE MONTH OF OCTOBER 2006 BY LYNNE GIBBON, DIRECTOR OF INFORMATION SERVICES GOAL 2: Create and maintain lifelong relationships with users: Bags of library materials were chosen for and delivered to 12 shut -ins during the month. Michelle also gathered material that was delivered to the Birchmere Retirement Home by our volunteers. GOAL 3: Optimize and customize library services to our user groups: The Lifescapes Alumni has been meeting in the library to review and encourage each other's writing efforts. Kelli Absalom weeded 164 items in September and 185 items in October. 122 cataloguing records were cleaned up, as well. Volunteers provided the library with 340 hours, of which 48 were provided by our co -op student. GOAL 4: Advocate for increased public awareness of the value and range of library services: The library program on CSI (Crime Scene Investigation) brought 81 people to the library. The program had to be moved down to the Children's area and 29 people had to be turned away. Jayne also handed out 60 brochures at the Coffeetime network meeting, advertising October and November programs and the Teddy Bear Fair. The television program, Ancestors in the Attic, that had been filmed at the library during the summer aired October 18`h Reader's Advisory created displays on Citizenship, the Governor General's Awards, Canadian Fiction, Storytelling, the Man Booker prize, Hallowe'en and Ontario Public Library week. GOAL 5: Develop methods of measurement to evaluate the effectiveness of library services and programs: Despite the fact that the Internet was down 15.5 hours this month, due to a problem with Bell, computer usage was up with 1848 people using the library computers. Access to online products was also up - 1494 searches were done. However fewer people were able to visit the library homepage (1156 visits) and 70 people visited the William Sword Frost Scrapbook. GOAL 6: Investigate, develop and maintain partnerships in the community: In partnership with the Friends, Jayne assisted with the Teddy Bear Fair at the mall, which attracted 35 people and helped raise funds for the library. She also represented the library at Ramara Library's anniversary celebrations. GOAL 7: Attract, develop and maintain a trained and educated workforce and leadership that reflect our values and ethics: Jayne talked to possible recruits for the library board or volunteers about the role of volunteers at Orillia Public Library. GOAL 9: Be an agent for the development of the community Jayne attended Garfield Dunlop's Senior's Day, where she handed out 56 library brochures and spoke to about 90 people. She also manned a display at Expo 50+ held at Casino Rama, where 45 brochures were handed out. She was very active in preparing for Lieutenant Governor James Bartleman's visit to the library and 45 people attended his visit. The Lifescapes program was a feature of his visit. REPORT OF THE DIRECTOR OF TECHNICAL SERVICES OCTOBER 2006 When preparing these monthly reports for the Library Board it is often difficult to link the specifics of operations to the goals and initiatives of the strategic plan. While it is useful for the board to see how the plan is being carried out it must be said that the operations of the Technical Services Department provide a large part of the foundation of efficient and effective day -to -day library operations that must be in place before any plan can be effected. The Technical Services Department orders, receives, catalogues and prepares a wide variety of printed books, periodicals, audiobooks, videodiscs, and music CDs for the pubic to use and borrow. It also lends over 20,000 items a month to members, receives an equal number back from borrowers, and tracks materials that are overdue or missing. The department is an essential component of the library operations, without which there would be no essential library services, let alone the prospects of the improvements envisioned in the strategic plan. I therefore plan to highlight notable aspects of all the operations each month, even if there is no overt or obvious connection to the strategic plan. Circulation Staff member Patricia Hopkins came across a number of empty non - fiction DVD cases on the second floor, with the DVDs missing and presumed stolen. We had been using security cases for the feature film DVDs, but now have decided to purchase cases for the non - fiction DVDs as well. Technical Processing All library staff were shocked and saddened to learn of the sudden passing of Ken Keddy, husband of Joyce Keddy of Technical Processing. They had only recently celebrated their 50th wedding anniversary. Joyce is currently away on bereavement leave. Jocelyn White of the Circulation Department kindly offered to fill in for Joyce and is now helping to label and cover new materials for the shelves. Administration October is the start of budget season, and I have been busy preparing the library budget for submission to the city. If passed, it will be our first budget to exceed $1.5 million. David Rowe Director of Technical Services - REPORT OF THE CHIEF EXECUTIVE OFFICER FOR THE BOARD MEETING OF November 22, 2006 GOAL #2 THE LIBRARY WILL CREATE AND MAINTAIN LIFELONG RELATIONSHIPS WITH USERS Establish a mutually - beneficial presence in the school system. The attached letter from Catherine McCullough, Superintendent of Schools for the Simcoe Muskoka Catholic District School Board outlines the success of the Great 2 Read program in which the libraries of Orillia and Ramara and the Separate schools of Orillia worked to deliver the library message to students. About 100 children and their parents have participated so far and every single school that is part of the program has made at least one class visit with only one school excepted. The program continues and will begin with a new group of grade one's in May of 2007. GOAL #1 THE LIBRARY WILL INCREASE ITS SIZE TO MEET THE STANDARDS FOR THE POPULATION SERVED. Build public support for a new and larger library. Chair Catherine Dowd, Chair of the Building Steering Committee and member of the Cultural Roundtable John Swartz, Consultant Brian Jewitt and myself attended the Cultural meeting of November 2 in which the concept of the new library was discussed. We brought the cardboard model of the block as well as the drawings of the block made by Carruthers Shaw and partners. The questions put to the groups were: 1. If a Civic Square or Commons was integrated into the market block redevelopment how could it contribute to creating a sense of community space - including the sense of aliveness and spirit it brings to the surrounding area of downtown? What opportunities would it create and what problems would it solve? Are there better spaces that could be designated as a Commons? 2. If a Commons was integrated into the plan what elements would we not want to see or wish to avoid? Those of us present were able to make a case for the new library's place in the Market Square development as well as a natural place to encourage the free exchange of ideas that is central to the concept of the `commons'. In the course of the general discussion I felt that there was a great deal of support for the choices that the library has made as well as an appreciation of how the library contributes to the vitality of the downtown. Simcoe Muskoka Catholic District School Board 46 Alliance Blvd. Barrie, Ontario L4M 5K3 Tuesday, October 31", 2006 Suzanne Campbell, Director of Children's Services Orillia Public Library 36 Mississauga Street West Orillia, Ontario L3V 3A6 Dear Suzanne: Telephone (705) 722 -3555 Fax (705) 722 -6534 I understand that the "Great 2 Read" program was a resounding success this past summer with many children from our schools utilizing the library during the summer time frame. We will all continue to ensure the momentum is sustained for the 2006 -2007 school year and beyond as we expand this program. It takes the efforts of many people to ensure this kind of a program succeeds in a community, and the success of the Great 2 Read program in Orillia/Ramara communities is a great example of this in action. Please accept on behalf of your library the enclosed book "Camp Borden, Birthplace of the RCAF, 80`h Anniversary Edition" as a token of my appreciation. I look forward to working with you again this year. ClACC /slf ols, cc: Michael Saddy, CEO Orillia Public Library PK ~ MINUTES OF A MEETING Of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY SEPTEMBER 21, 2006 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: J. Crawford Staff: W. McArthur, City of Barrie G. Fernandes M. Drumm, Airport Manager R. Hough L. Leach P. Mulrooney A. Smith F. Smith R Spears Regrets: S. Trotter CALL TO ORDER The meeting came to order at 7:05 p.m. and was chaired by G. Fernandes. 1.0 DECLARATION(S) OF PECUNIARY INTEREST(S) OR CONFLICTS OF INTEREST(S) G. Fernandes opened the floor for declarations of pecuniary interest(s) or potential conflict(s) of interest(s). None were declared. 2.0 MINUTES OF THE AUGUST 17 2006 COMMISSION MEETING MOTION: Moved by P. Mulrooney, seconded by R. Hough 2006 -AC-44 "THAT, the minutes of the August 17, 2006 Commission meeting be approved." Carried. 3.0 BUSINESS ARISING FROM THE MINUTES i) As a result of a confidential property matter, the following motion was passed. MOTION: Moved by A. Smith, seconded by F. Smith 2006 -AC-46 'THAT, the Lake Simcoe Regional Airport Commission meeting move into camera at 7:10 p.m. to review a confidential property matter." Carried. MOTION: Moved by P. Mulrooney, seconded by J. Crawford 2006 -AC-46 'THAT, the Lake Simcoe Regional Airport Commission meeting move out of camera at 7:20 p.m." Carried. 4.0 5.0 -1'�L ii) M. Drumm distributed Staff Report 2006 - ACSR -05, which conducted a general review of security measures and procedures in place at airports of similar size and operation to that of the Lake Simcoe Regional Airport. General discussion. Forming part of the airport's Capital Works Program, staff was given direction to review and recommend fence types and heights as well as provide pricing information for the project as a whole as well as in phases. PROPERTIES & COMMERCIAL DEVELOPMENT W. McArthur and M. Drumm reviewed the construction update as of September 18, 2006. Pursuant to airport Commission Motion 2006- AC -36, a staff report with recommendations to proceed with the detail design of a fire water supply system was distributed. General discussion. MOTION: Moved by P. Spears, seconded by P. Mulrooney 2006 -AC-47 "THAT, the Engineering Services for the Water Supply System — Fire Reservoir, Pump House and Distribution be awarded to Totten Sims Hubicki per their proposal dated September 12, 2006 in the total amount of $98,810.00, excluding GST." Carried. ii) M. Drumm reviewed that pursuant to Staff Report 2006 - ACSR -03 which provided details of an RFP distributed for the re- design and development of the airport Web site and logo; airport and City of Barrie staffs were conducting a short- listed review of respondents. It was further discussed that any suggested changes to the airport's brand and logo would be forwarded to the Commission for final approval. Further information will be presented to the Commission, as it becomes available. General discussion. iii) A. Smith reviewed that the Strategic Plan Sub - Committee had met on September 14, 2006 and established that future Strategic Plans should be Commission based — not airport based. It was also reviewed that the Committee would bring forth a recommended Mission and Vision along with suggested goals; however, it was also going to be recommended that in consideration of the impending Civic elections, that the existing Commission not make any final strategic decisions that would bind a future Commission. General discussion. IV) As a result of a confidential property matter, the following motion was passed. MOTION: Moved by F. Smith, seconded by P. Spears 2006 -AC-48 "THAT, the Lake Simcoe Regional Airport Commission meeting move into camera at 8:00 p.m, to review a confidential property matter." MOTION: Moved by P. Spears, seconded by J. Crawford Carried. 2006 -AC-49 "THAT, the Lake Simcoe Regional Airport Commission meeting move out of camera at 8:15 p.m." Carried. FINANCIAL REPORT The July 31, 2006 and YTD financial reports were presented. MOTION: Moved by A. Smith, seconded by R. Hough 2006 -AC -50 "THAT, the July 31, 2006 & YTD Financial Reports be approved, as presented." Carried. 6.0 NEW BUSINESS /CORRESPONDENCE W — i) The airport manager's report was received as information. All additional correspondence as presented was reviewed. G. Fernandes distributed Staff Report 2006 - ACSR -06 in which staff was requested to prepare a summary of current commission members. respective date(s) of appointments and expiry of the respective terms. Staff was also requested to indicate the maximum number of terms that a member may serve. The corresponding change to Council terms was also reviewed. General discussion. 7.0 MEETINGISI The next scheduled Commission meeting is to be held on Thursday October 19, 2006 at 7:00 p.m. 8.0 ADJOURNMENT MOTION: Moved by F. Smith, seconded by L. Leach 2006 -AC-51 "THAT, the take Simcoe Regional Airport Commission meeting adjourn at 8:40 p.m." Carried. M. Recording Secretary, LSRA Commission Distribution: Commission Members Finance Department, City of Barrie I. Brown, City Manager, City of Orillia Clerk's Office, City of Barrie Mayor 8 Council, c/o City Clerk, City of Orillia Z"—Z G. Femandes President, LSRA Commission Clerk's Office, Township of Oro-Medonte B. Stanton, M.P. P. Brown, M.P. J. Tascona, M.P.P. G. Dunlop, M.P.P. Room 702 Justice Building Ottawa ON K1A OAS Tel: 613 - 996 -6582 Fax: 613 -996 -3128 Bruce Stanton Member of Parliament Depute Simcoe North/Nord ffimm 295 King Street Edwards Village Square Midland, ON L4R 3M5 Tel: 705 - 527.7654 Fax 705 - 527 -7668 Orillia 575 West Street South Willow Court, Unit 2A Orillia, ON L3V 7N6 Tel: 705 - 327 -0513 Fax: 705 -327 -8310 �(�) c_ Mayor Harry Hughes and Council Members 148 Line 7 South Box 100 Oro, Ontario LOL ZXO Dear Mayor Hughes and Council Members: Thank you for the invitation to join you for your inaugural council meeting. I regret that the Parliamentary calendar has prevented my being with you on this very special occasion. I congratulate all members of Council on their election or re- election and for winning the confidence of the citizens in your municipality. May your deliberations in the term ahead be forthright, engaging, and ever mindful of the best interests of the people you now represent. On behalf of the Government of Canada, and the Parliament of Canada, I extend to you, the new council for the Township of Oro- Medonte my sincere congratulations and best wishes. Sincerely, F Bruce Stanton MP Simcoe North �o,�EOFCOM��s Room 702 Justice Building Ottawa ON K1A OAS Tel: 613 - 996 -6582 Fax: 613 -996 -3128 Bruce Stanton Member of Parliament Depute Simcoe North/Nord ffimm 295 King Street Edwards Village Square Midland, ON L4R 3M5 Tel: 705 - 527.7654 Fax 705 - 527 -7668 Orillia 575 West Street South Willow Court, Unit 2A Orillia, ON L3V 7N6 Tel: 705 - 327 -0513 Fax: 705 -327 -8310 �(�) c_ Mayor Harry Hughes and Council Members 148 Line 7 South Box 100 Oro, Ontario LOL ZXO Dear Mayor Hughes and Council Members: Thank you for the invitation to join you for your inaugural council meeting. I regret that the Parliamentary calendar has prevented my being with you on this very special occasion. I congratulate all members of Council on their election or re- election and for winning the confidence of the citizens in your municipality. May your deliberations in the term ahead be forthright, engaging, and ever mindful of the best interests of the people you now represent. On behalf of the Government of Canada, and the Parliament of Canada, I extend to you, the new council for the Township of Oro- Medonte my sincere congratulations and best wishes. Sincerely, F Bruce Stanton MP Simcoe North The Premier of Ontario Legislative Building Queen's Park Toronto, Ontario M7A 1A1 December 1, 2006 Le Premier ministre de ('Ontario Edifice de 'Assemblee legislative Queen's Park Toronto (Ontario) M7A 1A1 His Worship Harry Hughes Mayor Township of Oro- Medonte 148 Line 7 South PO Box 100 Oro, Ontario LOL 2X0 Dear Mayor Hughes: Cc'V.5"20166 O O -A,YE O TTE N-1 I am in receipt of council's resolution regarding the LCBO deposit return program, and I appreciate being updated on council's activities. I note that a copy of council's resolution was sent to my colleague the Honourable David Caplan, Minister of Public Infrastructure Renewal. I trust that the minister will also take council's views into consideration. Thank you again for the information. Yours truly, (Q444L7 M�f Dalton McGuinty Premier c: The Honourable David Caplan November 7, 2006 Hon. Dalton McGuinty Premier of Ontario Legislative Building, Room 281 Queen's Park Toronto, ON M7A 1A1 Dear Premier McGuinty: PiF CORVORATiON OFT HE V Oi -.;M '01. � "t7> ` >:0 ah OS, as" ,J,',3 The Association of Municipalities of Ontario has requested its member municipalities to support their position on the roll out of the deposit return. The Association has developed proposed clarifications and suggestions for a smooth transition to the LCBO Deposit Return. At its meeting of October 25, 2006, Council of the Township of Oro - Medonte passed a resolution in support of the suggestions and recommendations made by AMO with respect to the LCBO 2007 Blue Box Fees; the LCBO Deposit Return and LCBO Blue Payments beyond 2007; Rates of Recovery; Municipal Glass Beneficiation; and LCBO Deposit Return Performance. Oro- Medonte continues to work with the Province and AMO, as well as surrounding municipalities, to ensure the continued success of the blue box program. On behalf of Council, I respectfully request that you give favourable consideration to the recommendations put forward by AMO. Yours truly, J. Neil Craig Mayor c.c. Hon. John Gerretsen, Minister of Municipal Affairs and Housing Hon. Greg Sorbara, Minister of Finance Hon. Laurel Broten, Minister of the Environment Hon. David Caplan, Minister of Public Infrastructure Renewal Mr. N. Ruder, AMO zo TOWN `- `[.. l f,J(�/ jl/ i.�f1� �L �jt2` %� %G'�%ii� ✓' jf'j %�L�.fG- /�G�L?i� fi I � 1 �alsvG'' cvOyj jet M L'�%'G' J fLf �1�/i�,v'Zt,`� z j� �}�c�"GC�1'L�G- G �%!?vf?'t ✓`' I'' G�LL�LY�!��'c�, Gv''�i ✓v) ZA,dL n� cac ffi -C Lt(.j �71�j��% �j ,F v r �, &`2 /�► �,M Simcoe r Dufferin Muskoka PE Adsh December 1, 2006 Mayor Harry Hughes Township of Oro Medonte 148 Line 7S, Box 100 Oro, Ontario LOL 2X0 RE: Financial Assistance for the Fiscal Year 2007 Dear Mayor Hughes: 20 Rose Street Barrie, Ontario L4M 2T2 Administration: 1- 800 - 567 -2043 Telephone: (705) 726 -2237 Fax: (705) 726 -3067 E -mail: crimestoppersofs.d.m @csolve.net iV •,yl a � .'ii��aC� O I would like to thank you for your financial commitment to our program in 2006 and would appreciate your consideration for financial assistance in your budget for 2007. Crime Stoppers is not a police program nor funded by the provincial or federal government or from police agencies but operated with monies generously donated from the private sector, by businesses, municipal support and monies raised through fundraising done by the volunteer Board of Directors. Crime Stoppers is a program that benefits everyone in the community and in 2005 Crime Stoppers International has been recognized by the United Nations as a global force in the fight against crime and terrorism and we are very proud to be part of that effort. Crime Stoppers of Simcoe - Dufferin- Muskoka and the Police Services that provide policing to your community continue to have an excellent partnership and this relationship has produced impressive results in drugs seized, stolen property recovered and arrests made. Your continued financial support in the amount of $500.00 will assist Crime Stoppers of Simcoe - Dufferin- Muskoka in continuing to provide your community with the best Crime Prevention program available to make all our communities safer. We would be happy to do a presentation to councillor the Budget Committee if you have questions or require more information. Sincerely, Deanna Stewart President WE PAY CASH FOR TIPS... 1 800 222 -8477 Simcoe Dufferin Muskoka November 20, 2006 Mayor Harry Hughes N©V a Township of Oro - Medonte / 200 P.O. Box 100 Oro, Ontario T,Cj JIV7-Z LOL 2X0 RE: January is "Crime Stoppers Month" Dear Mayor Members of Council: 20 Rose Street Barrie, Ontario L4M 2T2 Administration: 1- 800 -567 -2043 Telephone: (705) 726 -2237 Fax: (705) 726 -3067 E -mail: crimestoppersofs.d.m @csolve.net We need your help in our continuing effect to promote Crime Stoppers in your community and it would be greatly appreciated if you would recognize CRIME STOPPERS by presenting a motion to declare or proclaim January as "Crime Stoppers Month" in your community. Please advise if your town or township will be issuing a proclamation as an official media launch will take place in early January. CRIME STOPPERS of Simcoe - Dufferin- Muskoka was established in January 1987 as an incorporated non- profit charitable organization. The program is operated by a volunteer Board of Directors, who oversees all phases of the program. CRIME STOPPERS is not a Police program nor funded by the provincial or federal government or from police agencies. The program is operated solely with monies generously donated from the private sector, businesses and monies raised through fundraising efforts of the volunteer Board of Directors. CRIME STOPPERS is a program that benefits everyone in the community and in 2005 Crime Stoppers International was recognized by the United Nations as a global force in the fight against crime and terrorism. We are very proud to be part of that effort. CRIME STOPPERS mandate is to assist the Police in solving crimes thereby making our communities and schools safer. Through the media, the public is encouraged to call a province wide toll free number with any information about a crime that has occurred or is about to occur. If the information provided solves or prevents a crime, the caller is eligible for a cash reward. Anonymous calls to CRIME STOPPERS of Simcoe- Dufferin- Muskoka have assisted the Police and other investigative agencies in making 3,103 arrests, recovering stolen property valued at $9,186,923.00 and seizing $36,011,712.00 in illegal drugs. For this information, Crime Stoppers has paid $230,840.00 in cash rewards. Than for your support. Deanna Stewart President 1 c- Suggestions Requests and Comments re the O -M PAC Process April 6, 2006 # Suggestions & Requests Comment Input 1 Twice per year, devote several hours This would clarify for the PAC, MC reviewing the details (background, the long -term planning and scope, timing, probability, potential potential development problems problems, likely interventions, etc.) and opportunities in the entire of the master list of development Township. applications and intentions. (The list with the coloured ma 2 Have some "less formal" meetings of Formality of PAC meetings does CD the PAC public members - to discuss not facilitate much discussion of MC how we could improve our input. the issues - which is what our committee should do. 3 At the beginning of the PAC 3 -year This would improve the PAC's MC term, provide a detailed understanding of the larger CD presentation -type explanation of the context of the Township's and Official Plan and planning strategies - the Province's planning and the "process" for applications, strategies and makes it less public meetings, etc. difficult to vote the specific issues. 4 After Council votes (following the PAC At least refer to the Council IM recommendations), provide feedback vote at the next PAC meeting - to the PAC public members ASAP. along with reasons if Council does not follow the PAC recommendations. 5 At each PAC meeting, provide This would help us to MC updates for current and probable understand the positions taken OMB Hearings (status, positions, by the Township and equip us Township strategy, costs, etc.) to be better advocates for positions taken. 6 Obtain PAC public member input to This would include the PAC MC the Township strategy - prior to OMB members in at least inputting to Hearin s the controversial decisions. 7 Prior to the final PAC meeting in Perhaps the members could CD 2006, devote an hour or so to meet with Bruce and combine MC obtaining input from the other PAC our input and recommendations members - including Staff and to Council Council - about what could be changed. 8 Improve the timing of PAC members Some applications need a site CD receiving the agenda and material in visit the agenda. Now, we only have a weekend to review. 9 For applications, ask the respective JM Ward Councillor speak to the application and issue - using a large ma 10 Other Suggestions Requests and Comments re the O -M PAC Process (Updated Dec 18, 2006) # Su estions & Re nests Comment 1 At the beginning of the PAC 3 -year This would improve the PAC's term, provide a detailed presentation understanding of the larger context of the type explanation of the Official Plan, Township's and the Province's planning the "process" for applications, public strategies and make it less difficult to meetings, etc. Also - devote some vote the specific issues. time to explain the "terminology" used by Planning professionals. 2 Twice per year, devote several hours This would clarify and update for the PAC, reviewing the details (background, the long -term planning and potential scope, timing, probability, potential development problems and opportunities problems, likely interventions, etc.) in the entire Township. Also, it would of the master list of development allow the PAC members to unofficially applications and intentions. (The list input to the "vision" for Planning in Oro - with the coloured ma Medonte 3 For all /most applications, ask the respective Ward Councillor to speak to the applicati on and issue 4 At each PAC meeting, provide This would help us to understand the updates for current and probable positions taken by the Township and OMB Hearings (status, positions, equip us to be better advocates for Township strategy, costs etc. positions taken. 5 Prior to the final PAC meeting in Perhaps the members could meet with 2010, devote an hour or so to the Director of Planning and combine obtaining input from the other PAC inputs and recommendations to Council members - including Staff and Council - about what could be than ed. 6 1 Other TOWNSHIP OF ORO- MEDONTE MEMORANDUM To: Planning Advisory Committee cc: Jennifer Zieleniewski, C.A.O., Department Heads From: Glenn White, Senior Planner R.M. File #: Date: September 12, 2006 Roll #: Subject: Status - Planning Applications Jules Goossens, 2005- vrA, Kezoning OPA- 04,2005 - ZBA -27, consent to facilit Consent 2005 -B -48 — the creation of 3 2005 -B -50, Part of Lot 25, residential lots Conc. 10 (Oro) Application circulation complete, comments provided to applicant Staff to assess comments received. Await direction from applicants agent on how to proceed. TRY Recycling, 2005 - Subdivision and Statutory Public Application cancelled SUB -01, 2005 - ZBA -22, rezoning for recycling Meeting scheduled Con. 8, West Part of Lot establishment for November 28, 2005 19, (formerly Oro), 225 Line 7 North MSL Properties, D12 Re- zoning from Inactive since 1999, None at this time — await P16/89, OM -T -91009 Part Agricultural /Rural to lands are designated technical studies from landowner of Lot 27, Conc. 3 (Oro) Residential One, Plan in Official Plan, to proceed further of Subdivision for 93 Township to residential lots comment on draft plan once servicing issues addressed, New owner as of July 04, met with twp to review subdivision Ucci, D09 P115/01 Part of Lot 27, Conc. 5 (Oro) Thatcher, D14 P138/02 Part of Lot 15, Conc. 9 (Medonte) M & S Schneider (Willy's Jeeps), D14.02. P134/02 Part Lot 1, Conc. 7 (Oro), 3224 Line 7 North 1254554 Ontario Limited (Ken Secord), D14 (03) P145/03, Part of Lot 15, Conc.1, 51R -2993, Part 1 and 51 R- 27229, Part 2 (Orillia) 1204600 Ontario Ltd, D09, D14, & D12 P- 146/03 & S -1/03, Lots 18- 36, Plan 91, Part of Lot 41 & 42, Conc. 1 (Medonte) D09 (03) P- 159/03 South Part of Lot 17 Conc. 3 (Orillia) Ltd., D14 (04) 2004 -ZBA- 02, Part of Lot 2 and 3, Conc. 9 (Oro) Amendment for Adult Lifestyle Community Re- zoning from Agricultural /Rural Exception to Residential One Holding Zone Re- zoning from Agricultural/Rural (A/RU) to permit a militaryjeeps business Re- zoning from General Commercial to General Commercial Exception to permit auction sales Official Plan & Zoning Amendments to permit 183 residential lot subdivision Official Plan Amendment to expand Shoreline designation to permit creation of three residential lots, Re- zoning to Shoreline Residential Zone. Corresponding severance Re- zoning to amend provisions currently in the Residential One Exception 75 Zone Appealed to OMB, Hearing scheduled for Feb 5, 2007. Proponent requesting adjournment due to MMAH Declaration of Provincial Interest Refused by Council, OMB Hearing adjourned until plan of sub application (2004- SUB -02) is Statutory Public Meeting held in October 2005 and in May 2006. applicant's solicitor, hired transportation consultant to address MTO letter and required approvals Premature until completion of Craighurst Secondary Plan, On hold, Peer Reviews completed and provided to applicant OPA 19 approved by Township and County; OMB hearing scheduled to start on September 18, 2006 letter to Council with proposed revised development -2- None at this time Settlement on Zoning By -law appeal to be presented to OMB after engineering reports complete Staff report to PAC on September 18, 2006 Await follow up information to satisfy MTO letter prior to preparation of report to PAC Application to be reviewed at time of completion of Secondary Plan for Craighurst to determine conformity to the Plan Awaiting completion of the hearing Applicant advised to submit technical studies to support revised plan. No further action required at this time. CRA Developments, D09 & D14 (04) 2004 - OPA-03,2004- ZBA -0, West Part of Lot 26, Conc. 9 (Oro) Blueberry Beach (Robert Lean), D09 & D14 (04) 2004- OPA -01, 2004 -ZBA- 05 East Part of Lot 20, Conc. 1 (Orillia) D09, D14, & D12 (04) 2004-OPA-02, 2004-ZBA- 09,2004-SUB-01 Part of Lot 15 &16, Conc. 3 (Orillia) Helen Anderson, D 09 (05) 2005- OPA -01 Conc. 14, E' /2 Lot 9 and N'' /3 Lot 10 (Oro) Ian & Lori Webb, D 09 (05) 2005- OPA -02 Conc. 11, N Pt Lot 3 (Medonte), 3808 Line 11 North Laurel View Homes Inc., D 14 (05) 2005 - ZBA -28 Conc. 4, Pt Lots 3, 4, Plan M -741 (Oro) 638230 Ont. Ltd. (Keyzer) D 14 (05) 2005 -ZBA- 33, Part of Lot 5, Conc. 13 (Medonte) Official Plan Amendment to expand Shoreline designation to permit creation of 7 residential lots, re- zonina to Shoreline Official Plan Amendment to expand Shoreline designation to permit creation of residential lots, re- zoning to Shoreline Residential zone Official Plan Amendment to expand Shoreline Designation, Rezoning from A/RU to SR zone, and Plan of Subdivision for 14 lot residential Redesignation from Mineral Aggregate Resources to Agricultural designation to permit severance of veterinary clinic exceptions to the section of the Zoning By -law which allows encroachments in required yards for architectural features related to a building or structure Re- zoning from Agricultural /Rural to Residential One, Draft Plan of Subdivision Approved for 55 residential lots County decision regarding OPA #17 which amends the current Shoreline policies, Public Meeting Jan 17/05 complete, comments provided to applicant for revisions to application approved by Township and County; appealed to OMB by residents' association OPA 22, May 2006. Township; awaiting County approval Approved Awaiting circulation comments prior to a preliminary report to PAC -3- Planning report to PAC once final LSRCA comments received None at this time issue on August 11, 2006, applicant working on draft plan of subdivision conditions Awaiting s County of None at this time. Appeal period expired — completed Ian Sponagle, D14 (06), Rezoning from EP to Approved 2006 - ZBA -02, Conc. 11, A/RU to reflect up to West part Lot 17 (Oro) date mapping Peter Partridge D 14 (06) Re- zoning from Rut 2006 - ZBA -03, Conc. 2, Industrial to North Part Lot 29 (Oro) Residential One for construction of residential dwelling Gail Rakes D 14 (06) Rezoning to facilitate Approved 2006 - ZBA -06, Conc. 1, severance as a East Part Lot 1 (Oro) condition of consent Kellwat Ltd & Fred Grant Rezoning from A/RU Circulation completed Square Ltd. D 12 (06), D to R1" Zone, and to department heads 14 (06), 2006- SUB -01, Plan of Subdivision and agencies. 2006 - ZBA -01, Conc. 4, for 97 lot residential South Part Lot 4 (Oro) subdivision completed Appeal period expired - completed completed designs expired — James & Kimberley Drury, Rezoning from A/RU Received circulation None at this time — await D 12 (06), D 14 (06), to R1 Zone, and Plan comments from technical studies from landowner 2006 - SUB -02, 2006 -ZBA- of Subdivision for 12 department head and to proceed further 04, Conc. 5, West Part lot residential agencies. Await Lot 11 (Oro) subdivision additional engineering work from landowner to proceed further prior to a preliminary Robert Drury D14(06) Rezoning to facilitate report to PAC Proceed with statutory meeting in 1533532 Ontario Ltd. Official Plan Statutory public Staff report going to PAC on (Litz), D09 (06) 2006- Amendment from meeting held May September 18, 2006 OPA -01, D14 (06) 2006- Agricultural to 2006, ZBA -05 Commercial West Part Lot 20, Conc. Designation, 10 (Oro) Rezoning from A/RU to GC* zone Morley Campbell, D14(06) Rezoning to facilitate Statutory Public Awaiting expiration of the appeal 2006 - ZBA -07, 184 Line 4 severance as a Meeting held June, period North condition of consent 2006, approved by Committee of Whole August 2006, Council passed By -law 2006- 077 on August 9, 2006. Robert Drury D14(06) Rezoning to facilitate PAC report for Proceed with statutory meeting in 2006 - ZBA -09, 661 severance as a recommendation to October Penetanguishene Road condition of consent proceed to a Public Meeting D12 P13/87 Inactive Report PD 2005 -009 adopted by Council on Feb 23/05 J. Johnston Construction added conditions related to 3 year lapsing date for draft Ltd. plan approval. If not registered by March 7, 2008 and no Subdivision extension granted draft plan approval will lapse. OM -T -93003 (Part Lot 1, Concession 14 Oro P21/88 Kovacs Inactive Report PD 2005 -009 adopted by Council on Feb 23/05 OM -T -91050 Part of Lot added conditions related to 3 year lapsing date for draft 11, Concession 2 (Oro) plan approval. If not registered by March 7, 2008 and no extension granted draft plan approval will lapse. P4/90 Capobianco Active Report PD 2005 -009 adopted by Council on Feb 23105 43T -93022 Part of Lot 1 added conditions related to 3 year lapsing date for draft plan approval. If not registered by March 7, 2008 and no and 2, Conc. 7 (Oro) extension granted draft plan approval will lapse. P1/91 Houben Recently Active Report PD 2005 -009 adopted by Council on Feb 23/05 OM -T -94003 Part of Lot added conditions related to 3 year lapsing date for draft plan approval. If not registered by March 7, 2008 and no 10, Conc. 10 (Oro) extension granted draft plan approval will lapse. P5/94 Horseshoe Timber Inactive Report PD 2005 -009 adopted by Council on Feb 23/05 Ridge added conditions related to 3 year lapsing date for draft Part of Lot 1, Conc. 4 plan approval. If not registered by March 7, 2008 and no Medonte extension granted draft plan approval will lapse. P77/98 638230 Ont. Ltd. Inactive Report PD 2005 -009 adopted by Council on Feb 23/05 (Keyzer) added conditions related to 3 year lapsing date for draft OM -T -90082 Part of Lot plan approval. If not registered by March 7, 2008 and no 5, Conc. 13 (Medonte) extension granted draft plan approval will lapse. Homire Inactive Report PD 2005 -009 adopted by Council on Feb 23/05 OM -T -90046 Part of Lot added conditions related to 3 year lapsing date for draft 5, Conc. 14 (Medonte) plan approval. If not registered by March 7, 2008 and no extension granted draft plan approval will lapse. P13/89 Buffalo Springs Active Redline revision received by Township in January 2004, OM -T -91031 Part of Lots on hold as per applicant's request. 2 and 3, Concession 9 P52/89 Diamond Valley Active Proceeding towards registration. Estates 43T -93019 Part of Lot 2 and 3, Conc. 7 Oro P100 /00 HRC Lifestyle Active Parts Registered. Time limit imposed in draft plan 43 -OM -20001 Part of Lots approval. One year extension granted by the Township 3 and 4, Conc. 4 (Oro) on December 22, 2004. -5- a M ffi LEGEND Current Development Applications 0 / 12046RD 1 • • • I-1 Us P146/03 40 oe Resort � I0, 1 so W WA Re-Zoning, Subdivision r� 116 1 2006-SUB-01 A -� 1 .- . _ 11• : ` / als RAN wx NNEMA r�cA�rrIC.�ri. - _ ; r = —i FFA �' ` -♦� - — Diamond Valley Estates Horseshoe Resort /Laurelview Subdivision Subdivision, Re- Zoning P52/89 P100/00. 05- ZBA -28 Lafarge Re- Zoning 2005 - ZBA -31 Drury Re- Zoning, Subdivision - 2006 - ZBA -04, 2006 - SUB -02 Iff— � R-2 11 T1M* jillibmi wal iL 2006 - ZBA -09 1$ CAMPBELL Kovacs 2006- ZBA -07 ii Subdivision 20 P21/88 US w.rr.7 z _554 Ontario Limited (';Prnrd) 7%IL 0 NMI q 0 6 w,■ MAN N- IIII m Re-Zoning — ' lim "Im ■m. W - ■ 1M_ .' r1w, Coo _ 9 so , iil mow, :. �-�r� . • • . , r III Ilk ���� s , • •� I I PIMA r i so GIL so R -Zoning, OPA i�=Mwa rte. 2004-OP ffi LEGEND Current Development Applications 0 / 12046RD 1 • • • I-1 Us P146/03 40 oe Resort � I0, 1 so W WA Re-Zoning, Subdivision r� 116 1 2006-SUB-01 A -� 1 .- . _ 11• : ` / als RAN wx NNEMA r�cA�rrIC.�ri. - _ ; r = —i FFA �' ` -♦� - — Diamond Valley Estates Horseshoe Resort /Laurelview Subdivision Subdivision, Re- Zoning P52/89 P100/00. 05- ZBA -28 Lafarge Re- Zoning 2005 - ZBA -31 Drury Re- Zoning, Subdivision - 2006 - ZBA -04, 2006 - SUB -02 Iff— � R-2 11 T1M* jillibmi wal iL 2006 - ZBA -09 1$ CAMPBELL Kovacs 2006- ZBA -07 ii Subdivision 20 P21/88 OVA MSL Properties Georgian North Lands Ltd. OPA, Re- Zoning, Subdivision 2004 - ZBA -02 Try- Recycling Re- Zoning, Subdivision 2005- ZBA -22, 2005 - SUB -01 CD O (D 00 Q0 3 z 0 0 ?J71 AN i0w Wo. CRA Developments Re- Zoning, OPA 2004- OPA -02, 2004 - ZBA -04 VM PI !1�l:L -r:�• ��_ -.. -ems �`��:ii MEN E. Anderson . Houben IN 2005-OPA-01 Subdivision I MIME ... ■ :` -� • n•i. - lid - • u '; •� �-�:. . M. MW low-0. F =I US w.rr.7 z _554 Ontario Limited (';Prnrd) 7%IL 0 NMI q 0 6 P MEWEE-E M Re-Zoning — ' lim "Im W - ■ Ems .' r1w, Coo _ NFAI OVA MSL Properties Georgian North Lands Ltd. OPA, Re- Zoning, Subdivision 2004 - ZBA -02 Try- Recycling Re- Zoning, Subdivision 2005- ZBA -22, 2005 - SUB -01 CD O (D 00 Q0 3 z 0 0 ?J71 AN i0w Wo. CRA Developments Re- Zoning, OPA 2004- OPA -02, 2004 - ZBA -04 VM PI !1�l:L -r:�• ��_ -.. -ems �`��:ii MEN E. Anderson . Houben IN 2005-OPA-01 Subdivision I MIME ... ■ :` -� • n•i. - lid - • u '; •� �-�:. . M. MW low-0. F =I 0 5.0 10.0 15.0 20.0 25.0 km i -A k. US w.rr.7 z _554 Ontario Limited (';Prnrd) 7%IL 0 NMI q 0 6 P MEWEE-E M Re-Zoning — ' lim "Im W - Ems .' r1w, Coo _ EMLester , iil mow, �-�r� . • • . , r III Ilk ���� s , • •� I I PIMA r i L Blueberry Beach R -Zoning, OPA • -` -- • . rte. 2004-OP _�� _ _•,,1_� � III I` 111 _ .- 0 5.0 10.0 15.0 20.0 25.0 km i -A k. Sent: Monday, December 18, 2006 11:24 PM Subject: Line 3 Speed Limit Reductions ? ?? Hi Mel & congratulations again on your Campaign win!!! Well deserved. I noticed your super article in the North Simcoe News. I just thought to mention that when you are working on reducing the 3rd line speed limit between Moonstone Rd & Vasey Road, you could also think about seeing if we could have a reduction between Highland & Horseshoe Valley Road 80KM to maybe 50 -60KM? There have been enough accidents on that part of the road even in the last 6 years that we have been up here. As you travel the Td line plenty of times, I'm sure you know what I'm talking about. Tons of people probably have mentioned my same concern. I sent a letter to the previous Mayor before Craig (Mr. Beard), way back just a few months before he died making a few suggestions on the dangers of that 3rd line between Highlands & Horseshoe Valley Road. Since it has been repaved recently & graded, there is no improvement to its safety & blind spots. No one yet that I have spoken to about this new paving job is at all impressed. Yes the pot holes are gone but not safer in the long run. I'm also aware of the issues of the farmer who owns the adjacent land & maybe was a part of the problem of not straightening the road. This issue of safety 1 know is not your responsibility but I'm sure you have driven on it since its been newly paved and would agree is really not much different other than the new pavement & concrete water gulley's. I think that since the 4`" line has a reduction to 50km on it between Alpine & Horseshoe Valley Road it seems ironic that the Td line runs an 80KM through Carriage Hill /Ridge Resort Area & then cautions us to slow to a 30KM for a hair Pin turn between Carriage Ridge & Horseshoe Valley Road. Thanks for listening, your resident constitute Elizabeth THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE PUBLIC MEETING MINUTES 131 Proposed Zoning By -law Amendment 2006 - ZBA -10, Part of Lot 20, Concession 1, 555 Line 14 S, (Orillia), Township of Oro - Medonte (Muriel Jamieson) November 22, 2006, 2006 @ 8:50 a.m. Municipal Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor John Crawford Councillor Ruth Fountain Regrets: Councillor Paul Marshall Staff Present: Bruce Hoppe, Director of Building and Planning Services; Janette Teeter, Clerk's Assistant Also Present: Terry Allison, Randy Jamieson, Sandy Agnew Mayor J. Neil Craig called the meeting to order and explained the public meeting is to obtain public comment with respect to a proposed Amendment to the Zoning By -law, Application 2006 - ZBA -10 (Muriel Jamieson), Part of Lot 20, Concession 1, 555 Line 14 South, (formerly within the Township of Orillia) Township of Oro - Medonte. Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the specified site on November 2, 2006 and posted on a sign on the subject property on November 2, 2006. The following correspondence was received at the meeting: Simcoe County District School Board dated November 14, 2006; Lake Simcoe Region Conservation Authority dated November 17, 2006. Bruce Hoppe, Director of Building and Planning Services, provided an overview of the purpose and effect of the proposed amendment. The following persons offered verbal comments with respect to the proposed amendment: Randy Jamieson. The Mayor advised that written submissions will be received at the Township office until December 6, 2006 and that no additional deputations to Council will be permitted with respect to the proposed amendment. A digital recording of the meeting is available for review at the Township Administration Centre, 148 Line 7 South. There being no further comments or questions, the meeting adjourned at 8:55 a.m Committee of Adjustment Minutes Thursday December 14, 2006, 9:30 a.m. In Attendance: Chairperson Lynda Aiken, Member Allan Johnson, Member Michelle Lynch, Member Dave Edwards, Member Garry Potter, Acting Secretary- Treasurer Glenn White 1. Communications and Correspondence Correspondence to be addressed at the time of the specific hearing. 2. Disclosure of Pecuniary Interest None declared 3. Hearings: 9:30 Cynthia Lee & Randy Ostojic 2006 -A -36 Lot 92, Plan M -780 (Former Oro) 197 Eight Mile Point Road In Attendance: Lorenzo Wallace, Agent Motion No. CA061214 -1 t -3* 11 d :6-1i7RWA0111 f3� Moved by David Edwards, seconded by Allan Johnson "It is recommended that Committee approve Minor Variance Application 2006 -A- 36 subject to the following conditions: 1. Notwithstanding Section 5.6 g) of Zoning By -law 97 -95, that the maximum height of the proposed boathouse shall not exceed 5.63 metres (18.5 feet) above the high water mark elevation of 219.15 metres; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by verifying in writing by way of survey /real property report that the height of the boathouse not exceed 5.63 metres (18.5 feet); 3. Notwithstanding Section 5.7 b) of Zoning By -law 97 -95, that the maximum size of the attached deck be no larger than 60.4 square metres (650 square feet); Committee of Adjustment- December 14, 2006 Page 1 4. That the boathouse not be used for human habitation, and comply with all other boathouse provisions as contained in Section 5.6 of Zoning By -law 97 -95; 5. That the setbacks be in conformity with the dimensions as set out in the application and on the sketches submitted with the application and approved by the Committee; 6. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. 7. That the appropriate permit(s) and any other necessary approval(s) be obtained from the Lake Simcoe Region Conservation Authority only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. ...Carried." Committee of Adjustment- December 14, 2006 Page 2 j P1� 9:40 Michael MacVittie 2006 -B -24 Range 2, Pt. Lot 3 (Former Oro) 978 Line 2 South In Attendance: Cathy MacVittie, Applicant, Ronald Henderson, Neighbour Motion No. CA061214 -2 BE IT RESOLVED that: Moved by Garry Potter, seconded by Allan Johnson "It is recommended that the Committee grant Provisional Consent regarding Application 2006 -B -24 subject to the following conditions: 1. That the applicant apply for and obtain a rezoning on the severed and retained land to accurately reflect the residential land use; 2. That the severed lands be merged in title with 892 Line 2 South and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicant's solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 6. That all municipal taxes be paid to the Township of Oro - Medonte; and, 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. .....Carried." Committee of Adjustment- December 14, 2006 Page 3 1 i 9:50 Craig McKenney & Christa Maddock 2006 -B -22 Conc. 7 North Pt. Lot 3 (Former Medonte) 116 Mill Pond Sideroad In Attendance: Andria Leigh, MHBC Planning representing applicants, Craig McKenney, Applicant Motion No. CA061214 -3 BE IT RESOLVED that: Moved by Allan Johnson, seconded by Michelle Lynch "It is recommended that the Committee grant Provisional Consent regarding Application 2006 -8 -22 (REVISED) subject to the following conditions: 1. That the maximum total lot area for the severed lot be no greater than 1.08 hectares (2.67 acres); 2. That three copies of a Reference Plan for the subject land indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 3. That the applicant's solicitor prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 4. That the applicant's solicitor provide an undertaking that the severed lands and the lands to be enhanced will merge in title; 5. That the severed lands be merged in title with 3766 Line 7 North, and that the provisions of Subsection 3 or 5 of Section 50 of The Planning Act apply to any subsequent conveyance or transaction involving the subject lands; 6. That all municipal taxes be paid to the Township of Oro- Medonte; and, 7. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. .....Carried." Committee of Adjustment- December 14, 2006 Page 4 5. Other Business i. Adoption of minutes for the November 16, 2006 Meeting Motion No. CA061214 -4 Moved by Dave Edwards, Seconded by Allan Johnson "That the minutes for the November 16, 2006 Meeting be adopted as printed and circulated ...Carried." 6. Adiournment Motion No. CA061214 -5 Moved by Allan Johnson, Seconded by Michelle Lynch "We do now adjourn at 11:15 a.m." ... Carried." (NOTE: A digital recording of this meeting is available for review.) Chairperson, Lynda Aiken Secretary- Treasurer (Acting) Glenn White, Senior Planner Committee of Adjustment- December 14, 2006 Page 5 *' ' ' 1 IfS V I jTFANTI ITD] F1,4 I President Angelo Orsi cordially invites you to attend the 1 17 TH ANN UAL DINNER MEETING Thursday January 11 "', 2007 Casino Rama - Silver Nightingale Ballroom GUEST SPEAKER - DR. DAVID K. FOOT BEST SELLING AUTHOR OF BOOM BUST & ECHO PROFITING FROM THE DEMOGRAPHIC SHIFT IN THE NEW MILLENIUM F or Cocktails at 6:00 pm *Dinner at 7:00 pm s Contact Kim Dinner Wine sponsor Mnjikaning First Nation 6 -4424 * Fax: (705) 327 -7841 Tickets $85.00 each Incl. Tax The Corporation of the County of ww Simcoe CLERK'S OFFICE Telephone Extension 1246 November 28, 2006 Ms. Pat Vanini Executive Director Association of Municipalities of Ontario 393 University Avenue, Suite 1701 Toronto, ON M5G 1 E6 Re: Aggregate Revenues for Municipalities (705) 726 -9300 Fax: (705) 726-3991 Beeton Area (905) 729 -2294 Administration Centre 1110 Highway 26 Midhurst, Ontario LOL 1X0 �UUt� ov�Gt Please be advised that the November 28, 2006 session of County Council approved the following recommendation of the Corporate Services Committee: THAT the County of Simcoe formally request, through the Association of Municipalities of Ontario, that the Ministry of Natural Resources provide an increase to all lower and upper tier municipalities of $ 0.04 per tonne for the aggregate levy and that this amount be adjusted each year for inflation and increases in the cost of construction; AND THAT Item CS 06 -301 be forwarded to the Ministry of Natural Resources, the Ministry of Public Infrastructure, the Ministry of Transportation and all interested municipalities for review, consideration and action. A copy of Item CS 06 -301 is enclosed for your reference. Should you require additional information, please contact Mr. Jim Hunter, Transportation Construction Manager, County of Simcoe at (705) 735 -6901 ext. 1265 or by e -mail at ihunterC�county.simcoe.on.ca. Yours truly, Glen R. Knox County Clerk /cam .../2 C: The Hon. Donna Cansfield, Minister of Transportation, Ontario The Hon. David Caplan, Minister of Public Infrastructure Ontario The Hon. David Ramsay, Minister of Natural Resources Ontario Garfield Dunlop, MPP Simcoe North Jim Wilson, MPP Simcoe -Grey Joe Tascona, MPP Barrie - Simcoe- Bradford Region of Durham Region of Halton City of Ottawa Region of Waterloo County of Wellington Township of Ramara vTownship of Oro - Medonte Township of Severn Township of Clearview Township of Springwater Township of Adjala - Tosorontio Township of Tiny Township of Tay Township of Essa Town of Midland Town of New Tecumseth Town of Innisfil Town of Wasaga Beach COUNTY OF SIMCOE k4 3 3 ITEM FOR: CORPORATE SERVICES COMMITTEE SECTION: Transportation and Engineering ITEM NO. CS 06 -301 MEETING DATE: November 15, 2006 SUBJECT: Information received from the Ministry of Natural Resources and the Ontario Aggregate Resources Corporation concerning the aggregate levy per tonne. RECOMMENDATION: THAT the County of Simcoe formally request, through the Association of Municipalities of Ontario, that the Ministry of Natural Resources provide an increase to all lower and upper tier municipalities of $ 0.04 per tonne for the aggregate levy and that this amount be adjusted each year for inflation and increases in the cost of construction; AND THAT Item CS 06 -301 be forwarded to the Ministry of Natural Resources, the Ministry of Public Infrastructure, the Ministry of Transportation and all interested municipalities for review, consideration and action. BACKGROUND: Staff was asked to contact the Ontario Aggregate Resources Corporation to determine the value of the monies being paid to the County of Simcoe for each tonne of aggregate. Staff was further requested to contact the Ministry of Natural Resources and determine whether the recent requests by the County of Simcoe and the Township of Severn for an increase in the levy per tonne were receiving consideration. The Ontario Aggregate Resources Corporation advised that the County of Simcoe was paid $65,096.07 in 2005 for the total amount of the aggregates shipped in 2004. The Ministry of Natural Resources further advised that an increase in the levy per tonne is anticipated to take place, effective January, 2007 and that the increased payment will be received in 2008. The increase in the levy per tonne paid to the County of Simcoe may increase in 2007 from $0.005 per tonne to $0.01 per tonne. The increase in the levy per tonne paid to lower tier municipalities may also increase in 2007 from $0.04 per tonne to $0.05 or $0.06 per tonne. The license and wayside aggregate production in 2004 shipped in Upper Tier Municipalities in Ontario is summarized below: County of Simcoe Region of Durham Region of Halton City of Ottawa Region of Waterloo County of Wellington MILLION TONNES 12.7 12.6 11.4 9.9 9.5 9.1 November 15, 2006 Corporate Services Committee CS 06 -301 Page 2 The aggregate production shipped in 2004 in Lower Tier Municipalities in Simcoe County and the approximate revenue received is also summarized below: MILLION TONNES $ LEVY Ramara Township 3.135 125,410.00 Oro - Medonte Township 2.835 113,423.00 Severn Township 2.204 88,181.00 Clearview Township 1.675 67,014.00 Springwater Township 1.455 58,233.00 Adjala - Tosorontio Township 0.475 19,015.00 Tiny Township 0.293 11,712.00 Town of Midland 0.233 9,305.00 Tay Township 0.168 6,702.00 Town of New Tecumseth 0.061 2,455.00 Town of hinisfil 0.057 2,317.00 Essa Township 0.051 2,058.00 Wasaga Beach 0.008 319.40 12.653 $506,145.83 �,ub -`i The County of Simcoe maintains approximately 826 km of roads. The average cost of resurfacing a 1 km length of road with asphalt is approximately $200,000.00 based on the prices received in 2006 on recent tenders. This amounts to a total life cycle cost of about $250,000,000.00 when the 826 km length of roads are multiplied times the $200,000.00 cost per km and then adjusted for maintenance costs and 3 % inflation. The cost of road construction increased by approximately 25 % in 2006 due to increases in the price of fuel and asphalt cement. The life of an asphalt road is about 20 years. If the County of Simcoe were to continue to receive $65,000.00 per year each year for the next 20 years this would amount to only $1,300,000.00 in revenue or 0.52% of the total cost to resurface Simcoe roads. The County of Simcoe has approximately 190 km of roads that can be classified as haul roads for the purpose of shipping aggregates. This represents 23 per cent of the total County Roads system of 826 km. The cost of resurfacing and maintaining these roads over 20 years is $57,500,000.00. The additional cost to the County of Simcoe caused by the wear and abuse of shipping aggregates is well documented and represents approximately 25 per cent of the $57,500,000.00 or $14,375,000.00. If the County of Simcoe were to receive $0.04 for each tonne of aggregate shipped over 20 years and this amount were also adjusted for 3% inflation, the total revenue from the aggregate levy could amount to $14,500,000.00. Schedule 1 is included to identify wheel rutting and safety issues caused by these trucks carrying aggregates. The schedule indicates that the damage is excessive and that it will cost the County substantial funds to repair the damage caused by this type of traffic. FINANCIAL IMPACT: For every $0.005 per tonne aggregate revenue increase paid to the County, the County will receive an additional $65,000.00 in revenue based on the volume of aggregates shipped in 2004. An increase to $0.01 per tonne would result in a revenue of $130,000.00 per year and over 20 November 15, 2006 Corporate Services Committee CS 06 -301 Page 3 years would result in a total revenue of $2,600,000.00. This would be sufficient to pave 0.65 of a km each year or only 0.08 % of the County of Simcoe road system. An increase to $0.02 per tonne would result in a revenue of $260,000.00 per year and over 20 years would result in a total revenue of $5,200,000.00. This would be sufficient to pave 1.3 of a km each year or only 0.15 % of the County of Simcoe road system. An increase to $0.03 per tonne would result in a revenue of $390,000.00 per year and over 20 years would result in a total revenue of $7,800,000.00. This would be sufficient to pave 1.95 of a km each year or only 0.22 % of the County of Simcoe road system. An increase to $0.04 per tonne would result in a revenue of $520,000.00 per year and over 20 years would result in a total revenue of $10,400,000.00. This would be sufficient to pave 2.6 of a km each year or only 0.30 % of the County of Simcoe road system. At this increased revenue rate it would take 318 years to pave the entire County of Simcoe road system. SCHEDULES: The following schedule is attached and forms part of this Item. Schedule 1 - Photos of Damage to County Roads due to Gravel Trucks. Schedule 1 for CS06- 301.pdf PREPARED BY: James E. Hunter, P.Eng, Transportation Construction Manager APPROVALS: Date: Rick Newlove, General Manager of Corporate Services November 6, 2006 Thomas Evans, General Manager of Finance and Administration November 6, 2006 Mark Aitken, Chief Administrative Officer November 7, 2006 Schedule I to CS 06 -301 Wheel Rutting on County Road 91 West of Duntroon � � 4%� , ot, Asphalt Deterioration Countv Road 95 South of County Road 91 Wheel Rutting on County Road 11 at 7`h Conc Oro - Medonte Safety Issues Involving Trucks on County Road II at I3 °i Cone Oro- Medonte Wheel Rutting on County Road 44 From: Andrea Ronan on behalf of the Harbourwood Area Playground Committee Re: Development of Shelswell Park I am a resident of Harbourwood and a representative of our neighbourhood playground committee. Further to our deputations on May 17th, and June 4th I would like to further revisit and report to you our progress in the plan of a playground, multi -use pad and gathering area for neighbouring residents in the Harbourwood /Shelswell area. Also, many of the new council members may not have been present for the previous deputations and there have been staffing changes in the recreation department. This letter will provide you with some background information. Given the history of this subdivision and the surrounding Shelswell area community and its positive contributions to the neighbourhood park already, it is time for us to have a playground for our children to play at, meet other neighbours, safely gather to have fun and develop many skills both physically and socially. A park with a play structure would say to current and future residents that this is a fun, safe and family oriented community. What a great way to promote the physical activity of our children and youth when so many studies say that this important component is lacking in their daily lives. On June 1St our committee invited our neighbours to a meeting to discuss this plan. The neighbours were supportive of the plan and we discussed that the site be located north east of Lakeshore Rd. near the Pine forest in Shellswell Park as opposed to Harbourwood Park. There are essentially 3 portions of parkland in that area, the Harbourwood garden park, the Shellswell treed park, and the waterfront portion of Shellswell Park. Each of these parklands with their different uses would compliment each other nicely, a park with lovely gardens, a park with a playground and possibly multi use pad and gathering place, and a water front park. A playground in Shelswell Park would also be more accessible for the entire community. It is our understanding that Shelswell Park was donated some years ago, but remains seemingly ignored. It is evident that different councils have different priorities regarding the sale and retention of Parks. Developing Shelswell Park would be an important statement of this council's intentions to preserve parkland in this area. Through further research with other communities in Oro Medonte, we have learned that there is more than one neighbourhood park that has been approved I /cont'd.... for full funding of the project by the township. One example completed a few years ago is the Bayview Memorial Park at Oro Beach. This park not only has a playground on the beach, but a multi use pad, picnic facility and washrooms. It seems that the area and waterfront for both this park and Shelswell park are very similar, according to a public parkland inventory map provided by the township. Another example of a playground being that in Sweetwater Park in Sugarbush. It is our understanding that this park was developed fairly quickly by council recently with a smaller surrounding population than that of our area and as well. I think that you will agree that the Harbourwood /Shelswell area playground has been in discussion for longer than 5 years with little or no response from the township and it is long overdue to be built for this established community. It is our expectation that the Township would take the initiative and leadership with this project in the same manner that it did with Bayview Memorial Park including providing full funding for the project. The request has been in at council for years now and it is time to act on it, it is long overdue. Our next steps are to move forward with this plan as soon as we hear from council as we have a group of interested residents that are ready and willing to assist. Given the time of year, the skating rink would be our priority for this winter. It may not be feasible to build a multi -use pad for this year, we understand that it is still possible to provide a rink on this parcel of land using natural snow pack and a flooding system. It seems realistic that once your budgets have been approved in February, that spring construction could take place for the playground and multi -use pad. We look forward to working with you to make this proposal a reality for our neighbourhood and our children. Sincerely, Andrea Ronan #487 -0880 Karen Penrose #487 -0233 Rob Prouty #487 -0648 THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE YA9,YiA1L911 TIZrL -sii1 Being a By -Law to Authorize the Issuance of Certificate of Substantial Completion and Acceptance (Aboveground Works) for Huronfa Homes Subdivision (Phase 11), Plan 51 M -807 WHEREAS Section 51, Subsection (26) of the Planning Act R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into a Subdivision Agreement with Huronia Homes Ltd. (Phase 11) in January, 2005. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro - Medonte hereby enacts as follows: That the Certificate of Substantial Completion and Acceptance (Aboveground Works) for Huronia Homes Ltd. may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Huronia Homes Ltd. 2. That the attached Schedule "A ", Certificate of Substantial Completion and Acceptance (Aboveground Works) shall form part of this By -Law. 3. That this By -law shall come into force and take effect on the final date of passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 2e DAY OF DECEMBER, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin FIDE No.650 11/30 '06 16 :36 ID :R. G. ROBINSON AND ASSOC FAX :705 734 0764 PAGE 2/ 2 M H C'a Schedule "A" to engineer, By -Law No. 2006 -111 RGRowsoN archilects a. �si1gL6 planners CERTIFICATE OF SUBSTANTIAL COWLETIOIN AND ACCEPTANCE (ABOVEGROUND WORKS) MUNICIPALITY Township of O NWonte PROJECT Huronia Homes Subdivision Phase 2 Plan 51M-907 DEVELOPER Huronia Homes Ltd. FH.E NO. 124911 -51 OW& 43T -91016 ) Deactiption of the Worlts- Roadways in the Huronia Homes Subdivision Phase 2 consisting of • Hemlock Cre scent from Bidwell Road to Bidwell Road; a distance of 735 metres (4,411 feet) We, Totten Sims Hubicki, notify the Municipality that the above mentioned works were inspected on October 13, 2006 and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the deficiencies below: • Install asphalt gutter at 45 degree angle at end of concrete curb at Hemlock Crescent west entrance. • install culvert end protection at transformer access culvert. We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted deficiencies and to the rectification of any farther deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its Amendment. The date of Substantial Completion and Acceptance ground W ) is established by the Certificate as of November 16, 2006. Date: Al. 30, Z60 / Signature: AU ) K .'\9911- 51\Sub. C=pWxvegound S.C. & A.Ph.2.dw 5- THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2006 -112 Being a By -Law to Authorize the Issuance of Certificate of Maintenance and Final Acceptance (Aboveground Works) for Sugarbush Phase III, Stage IV — Sections "A" and "B ", Plan 51 M -367, 51 R -31153 and 51 R -28207 WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro - Medonte entered into a Subdivision Agreement with Monica Interior Design Ltd. and Modco Investments Ltd. in June, 2002. AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground works have now been met; NOW THEREFORE the Corporation of the Township of Oro- Medonte hereby enacts as follows: That the Certificate of Maintenance and Final Acceptance (Aboveground Works) for Monica Interior Design Ltd. and Modco Investments Ltd. may now be issued by the Township Engineers (Totten Sims Hubicki Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro - Medonte and Monica Interior Design Ltd. and Modco Investments Ltd. 2. That the attached Schedule "A ", Certificate of Maintenance and Final Acceptance (Aboveground Works) shall form part of this By -Law. 3. That this By -law shall come into force and take effect on the final date of passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 20TH DAY OF DECEMBER, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE , H.S. Hughes Clerk, J. Douglas Irwin FILE No.651 11/30 '06 16 :37 ID :R. G. ROBINSON AND ASSOC FAX :705 734 0764 PAGE 2/ 2 1 t UH Schedule "A" to By -Law No. 2006 -112 �RGRoetNSON ® anpinaaro aoe.00mmr..wbm plas ,rpw. planners CERTIFICATE OF MUNICIPALITY PROJECT DEVELOPER FILE NM Deseriodon of the Worlm: TOWNSHIP ENGMMS MAINTENANCE AND FINAL ACCEPTANCE (ABOVEGROUND WORKS Township of Oro-Medonte Su-+ grbush Phase Ill, Stage TV- Sections "A" and `B" Plan 51M ,369 SIR -31153 & 51R -28207 Monica Interior Design Ltd. and Mellon Investments Ltd 1241847 -50 (43T-86031) Roadways in the Sugarbush Phase III, Stage IV - Sections "A" and "H" Subdivision consisting of Section "A "- Road ditching and driveway entrance works along the west side of the 6° Line of Oro. Medonte between Huron Woods Drive and Ash Court. Section `B"- Ironwood Trail from Huron Woods Drive, northerly to Station 0 + 250; a distance of 490 metres (1608 feet). Totten Sims Hubicki, notify the Municipality that to the best of our knowledge and judgement: 1. The Developer named herein has completed the required maintenance work, has rectified know deficiencies and has fulfilled the other roans of the Subdivision Agr ament. 2. The period of maintenance of this Subdivision AgWires on the issuance of this Certificate. Dare: 1. 30 20d Signature: 14�2 R:%4dve4$4l- $VV.Dovcarowd A & F.G. Ia.dw THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2006-113 A By -law to Assume and Establish Highways Within the Township of Oro - Medonte Part of Ironwood Trail WHEREAS Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may pass by -laws with respect to jurisdiction over highways; AND WHEREAS Section 31 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that municipalities may by by -law establish a highway; AND WHEREAS Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, defines what constitutes a highway; AND WHEREAS Council of the Township of Oro - Medonte deems it necessary to assume and establish the lands described herein for use as a highway within the boundaries of the Township of Oro - Medonte; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: THAT the lands described as Parts 1 and 3, Plan 51 R -30888 (Part of Ironwood Trail) be assumed and established for use as a public highway; 2. THAT this by -law shall come into force and take effect on its final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 20' DAY OF DECEMBER, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2006 -114 t LA A By -law to Govern the Proceedings of Council and Committees of Council in the Township of Oro - Medonte and to Repeal By -law Nos. 2002 -138, 2003 -021 & 2004 -037 WHEREAS the Township of Oro - Medonte By -law No. 2002 -138, being a by -law to govern the proceedings of the Council was passed under the authority of the Municipal Act, 2001, S.O. 2001, c.25, Section 238(2); AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte deems it expedient to repeal By -law No. 2002 -138 so that Council may reflect the current practices, procedures and statutory requirements of Council and Committees of Council; AND WHEREAS Section 238(2) of the Municipal Act, 2001, S.O.2001, c.25, as amended states that every municipality and local board shall pass a procedure by -law for governing the calling, place and proceedings of meetings; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: 1. That the proceedings of Council and its CommitteesfTechnipal Support Groups, the conduct of the Members and the calling of meetings shall be governed by the provisions and regulations contained in Schedule "A ", attached hereto and forming part of this by -law; 2. That the current edition of "Robert's Rules of Order Newly Revised" shall be the basis of interpretation of questions of procedure or order not provided for in Schedule "A "; 3. That should any section, subsection, clause, paragraph or provision of this by- law be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the by -law as a whole or any part thereof, other than the provision so declared to be invalid. Any provincial Statues imposed contrary to this by -law shall take precendence. 4. That this by -law may be cited as the "Procedural By -law" 5. That By -law Nos. 2002 -138, 2003 -021 and 2004 -037 are repealed in their entirety. 6. This by -law shall take effect on the 151 day of January, 2007. BY -LAW READ A FIRST AND SECOND TIME THIS 20T" DAY OF DECEMBER, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule "A" t % to By -law No. 2006 -114 for 3 The Corporation of the Township of Oro - Medonte INDEX 1.0 DEFINITIONS 2.0 CALLING, PLACE AND TIME OF MEETINGS 2.1 Inaugural Meeting of Council 22 Council Meetings - Regular 2.3 Council Meetings - Special 2.4 Committee of the Whole Meetings 2.5 Time Meetings to Commence 2.6 Time Meetings to Adjourn 3.0 QUORUM 3.1 Quorum - Council /Committee of the Whole 3.2 Quorum - Standing /Ad Hoc Committees or Technical Support Groups of Council 3.3 Attendance 4.0 OPEN AND CLOSED MEETINGS - GENERAL 4.1 Open Meetings 4.2 Closed Meetings (In- Camera) 5.0 HEAD OF COUNCIL 5.1 Chairperson - Council 5.2 Duties of Head of Council 5.3 Vacate the Chair - Head of Council 5.4 Absence from Council Meeting 6.0 CHAIRPERSON OF COMMITTEE OF THE WHOLE 61 Duties of Chairperson of Committee of the Whole 6.2 Vacate the Chair - Chairperson of Committee of the Whole 6.3 Absence from Committee of the Whole Meeting 7.0 CHAIRPERSON - STANDING /AD HOC COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL 7.1 Absence from Standing /Ad Hoc Committee or Technical Support Group Meeting 8.0 ORDER AND DECORUM 9.0 RULES OF DEBATE 9.1 Rules of Debate - Head of Council /Chairperson 9.2 Rules of Debate - Members 9.3 Rules of Debate - In Council /Committee of the Whole 10.0 VOTING 10.1 Voting - Head of Council 10.2 Voting - Chairperson of Committee of the Whole 10.3 Voting - Chairperson of Standing /Ad Hoc Committee or Technical Support Group of Council 10.4 Voting on Questions 10.5 Failure to Vote 10.6 Appeal of Declaration of Result 107 Equality of Votes 10.8 Recorded Vote 10.9 Voting - Closed Meeting 11.0 MOTIONS /RECOMMENDATIONS 11.1 Motions /Recommendations - General 11.2 Withdrawal of a Motion 11.3 Motion to Amend 11.4 Notice of Motion 11.5 Motion to Reconsider 12.0 AGENDA AND MINUTES 12.1 Council Agenda, 12.2 Committee Agenda 12.3 Minutes —Council and Committee 13.0 PETITIONS AND COMMUNICATIONS 14.0 DEPUTATIONS /DELEGATIONS 15.0 BY -LAWS 16.0 STANDING /AD HOC COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL 17.0 CONFIRMATION BY -LAW 18.0 SUSPENSION /AMENDMENT OF PROCEDURE SCHEDULE'A' TO BY -LAW NO. 2002 -138 f 1.0 DEFINITIONS — That in this By -law: a) "Advisory Committee" means all the members present at a meeting sitting in Committee and acting within the terms of reference defined within this by -law. b) "Agenda" means a list of all items to be considered by the Council /Committee at the meeting for which the agenda was published; c) "Addendum" means a list of all items to be added to the agenda to be considered by the Council /Committee at the meeting for which the agenda was published; d) "Clerk" means the Clerk of the Township of Oro - Medonte. e) "Committee of the Whole" means all members present at a meeting sitting in Committee. f) "Council' means the Council of the Township of Oro - Medonte. g) "Head of Council" means the Mayor. h) "Holiday" means: (i) any holiday as defined in the Interpretation Act, R.S.O. 1990, Chapter 1.11 (ii) Boxing Day (iii) any day proclaimed by the Head of the Council as a Civic Holiday i) "Local Board" means a public utility commission, transportation commission, board of park management, board of health, planning board, or any other board, commission, committee, body or local authority established or exercising any power or authority under any general or special act with respect to any of the affairs or purposes of a municipality or of two or more municipalities or parts thereof. j) "Meeting" means any regular, special, committee or other meeting of a Council or local board. k) "Member" means a member of the Council and includes the Head of Council. I) "Recorded Vote' means the recording of the name and vote of every Member on any matter of question. 2.0 CALLING, PLACE AND TIME OF MEETINGS 2.1 Inaugural Meeting of Council The Inaugural Meeting of Council shall take place at 7:00 p.m. on the first Tuesday of December following a regular election. 2.2 Council Meetings — Regular a) The Council of The Corporation of the Township of Oro - Medonte shall hold its Regular Meetings at the Administration Centre, 148 Line 7 South, on the second and fourth Wednesday of each month at 7:00 p.m. or on such other day as may be determined from time to time by resolution of Council. In the event that such day is a public holiday, civic holiday, or a day on which a Municipal Election is to be held, the Council shall meet at the same hour on the 1"day thereafter, unless otherwise provided by resolution of Council b) Where a Regular meeting of Council is to be held at a time, day or place other than as set out in Section 2.2(a) above, Council shall give notice, at least 48 hours in advance of such meeting, by publication in a newspaper that is, in the Clerk's opinion, of sufficient general circulation in the area to give the public reasonable notice of the meeting. 2.3 Council Meetings — Special a) The Mayor /Head of Council may, at any time, summon a Special Meeting of the Council. b) Upon receipt of a petition of the majority of the Members of Council, the Clerk shall summon a Special Meeting for the purpose and at the time mentioned in the petition. c) The business to be dealt with at a Special Meeting of Council shall be limited to that which is listed in the notice of the meeting. d) Notice of a Special Meeting of Council shall be delivered to all members of Council at least one calendar day before the date established for the Special Meeting. 2.4 Committee of the Whole Meetings a) The Corporation of the Township of Oro - Medonte shall hold its Committee of the Whole Meetings at the Administration Centre, 148 Line 7 South, on the first and third Wednesday of each month at 9:00 a.m. or on such other day as may be determined from time to time by resolution of Council. In the event that such day is a public holiday, civic holiday, or a day on which a Municipal Election is to be held, the Council shall meet at the same hour on the 1s' day thereafter, unless otherwise provided by resolution of Council. b) Where Committee of the Whole Meeting is to be held at a time, day or place other than as set out in Section 2.4(a) above, the Committee shall give notice, at least 48 hours in advance of such meeting, by publication in a newspaper that is, in the Clerk's opinion, of sufficient general circulation in the area to give the public reasonable notice of the meeting. c) The rules governing the procedure of Council and the conduct of Members in Council shall be observed in Committee of the Whole so far as they are applicable. � u 2.5 Time Meetings to Commence As soon after the hour fixed for the Council /Committee meeting as there is a quorum present, the Mayor /Head of Council or Chairperson shall take the chair and call the Members to order. 2.6 Time Meetings to Adjourn a) Day meetings shall adjourn at 4:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. b) Night meetings shall adjourn at 11:00 p.m. unless this rule is temporarily suspended by resolution of the majority of the Members present. 3.0 QUORUM 3.1 Quorum — Council /Committee of the Whole a) Four (4) Members of Council shall constitute a quorum. b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Clerk shall call the roll and record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a Special Meeting is called. 3.2 Quorum — Standing /Ad Hoc Committees or Technical Support Groups of Council a) A majority of the whole number of members required to constitute the Committee or Technical Support Group shall be necessary to form a quorum (one -half the number of members + one). b) Where quorum is not present within thirty minutes of the time appointed for a meeting, the Chair shall record the names of the Members present. The meeting shall stand adjourned until the next regular meeting or until a date is fixed by the Chair for which 48 hours notice is given to all committee or technical support group members. 3.3 Attendance Any member of Council may attend any meeting of any Committee or Technical Support Group to which he /she has not been appointed and such a member shall only participate in the discussion at the invitation of the Chairperson. Such attendance at the Committee meeting shall be at the member's own discretion and without per diem. 4.0 OPEN AND CLOSED MEETINGS -GENERAL 4.1 Open Meetings All meetings of Council and all meetings of any Committees of Council shall be open to the public subject to the exceptions listed in Section 4.2. 4.2 Closed Meetings (in- Camera) a) A meeting or part of a meeting may be closed to the public if the subject matter being considered relates to: i) the security of the property of the Township; ii) personnel matters involving identifiable individuals including municipal employees; iii) the proposed or pending acquisition /sale of real property for municipal purposes; iv) labour relations or employee negotiations; v) litigation or potential litigation affecting the municipality, including matters before administrative tribunals; \ k"� � -1, vi) the receiving of advice that is subject to solicitor - client privilege, including communications necessary for that purpose; vii) a matter in respect of which a council, committee or other body has authorized a meeting to be closed under another Act; viii) the consideration of a request under the Municipal Freedom of Information and Protection to Privacy Act, if the Council is designated as the head of the institution for the purposes of the Act. b) Before all or part of a meeting is closed to the public, the Members shall state by resolution: i) the fact of the holding of the closed meeting; ii) the general nature of the matter to be considered at the closed meeting. 5.0 HEAD OF COUNCIL 5.1 Chairperson — Council The Mayor /Head of Council shall assume the duties of Chairperson during Council Meetings. 5.2 Duties of Head of Council a) The Mayor /Head of Council shall preserve order and decorum, decide questions of order (subject to an appeal to the Council by any Member) and, without unnecessary comment, cite the rule of authority commonly accepted (under parliamentary procedures) applicable to the case, if called upon to do so. b) To open the meeting of Council by taking the chair and calling the Members to order. c) To announce the business before the Council in the order in which it is to be acted upon. d) To receive and submit, in the proper manner, all motions presented by the Members of Council. e) To put to vote all questions which are regularly moved and seconded, or necessarily arise in the course of proceedings, and to announce the results. To decline to put to vote motions which infringe on the rules of procedure. g) To restrain the Members, within the rules of order, when engaged in debate. h) To enforce, on all occasions, the observance of order and decorum among the Members. To expel any person for improper conduct. To call by name any Member persisting in breach of the rules of order of the Council, thereby ordering him /her to vacate the Council Chamber. k) To receive all messages and other communications and announce them to the Council. To authenticate, by his /her signature when necessary, all by -laws, resolutions and minutes of the Council. m) To represent and support the Council, declaring its decision in all things. n) To ensure that the decisions of Council are in conformity with the laws and by-laws governing activities of the Council. o) To adjourn the meeting when the business is concluded. I p) To adjourn the meeting without the question put, in the case of grave disorder arising in the Council Chamber. 5.3 Vacate the Chair — Head of Council a) If the Mayor /Head of Council desires to introduce a motion or by-law, he /she shall leave the Chair for that purpose, and shall call on another Member of Council to fill his /her place until he /she resumes the Chair. b) A motion in Council that the Mayor /Head of Council leave the Chair, with leave to sit again, shall always be in order, and shall be decided without debate. 5.4 Absence from Council Meeting a) In the absence of the Mayor /Head of Council, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Mayor /Head of Council. In the absence of the Mayor /Head of Council and the Deputy Mayor, a Chairperson shall be chosen from the Members to preside during the meeting or until the arrival of the Mayor /Head of Council or Deputy Mayor. b) While presiding, the Deputy Mayor or Chairperson chosen by Council shall have all the powers of the Mayor /Head of Council and shall be entitled to vote as a Member. 6.0 CHAIRPERSON OF COMMITTEE OF THE WHOLE The Mayor /Head of Council shall assume the duties of Chairperson during Committee of the Whole Meetings. 6.1 Duties of Chairperson of Committee of the Whole The Chairperson of Committee of the Whole shall maintain order in the Committee and report the proceedings to the Council. 6.2 Vacate the Chair — Chairperson of Committee of the Whole a) During Committee of the Whole Meetings, the Chairperson may appoint a member of the Committee to take the Chair, and the Chairperson may then vacate the chair. b) A motion in Committee of the Whole that the Chairperson leave the Chair, with leave to sit again, shall always be in order, and shall be decided without debate. 6.3 Absence from Committee of the Whole Meeting a) In the absence of the Mayor /Chairperson, within fifteen minutes after the time appointed for the meeting, the Deputy Mayor shall call the Members to order and, if a quorum is present, shall preside during the meeting or until the arrival of the Mayor /Chairperson. In the absence of the Mayor and the Deputy Mayor, a Chairperson shall be chosen from the Members to preside during the meeting or until the arrival of the Mayor or Deputy Mayor. b) While presiding, the Deputy Mayor or Chairperson chosen by Committee of the Whole shall have all the powers of the Mayor /Chairperson and shall be entitled to vote as a Member. C) The Mayor /Head of Council may designate any Member of Council to act as Chairperson. While presiding, the Chairperson shall have all of the powers of the Mayor /Chairperson and shall be entitled to vote as a Member. \�s r 7.0 CHAIRPERSON — STANDING /AD HOC COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL The Chairperson of a Standing/Ad Hoc Committee or Technical Support Group of Council shall be appointed by Council. 7.1 Absence from Standing /Ad Hoc Committee or Technical Support Group Meeting a) In the absence of the Chairperson, a Chairperson shall be chosen from among the members of the Committee/Technical Support Group to preside during the meeting or until the arrival of the Chairperson. b) The Chairperson of a Committee/Technical Support Group may appoint another member of the Committee to act as the Chairperson while he is temporarily absent from the meeting. 8.0 ORDER AND DECORUM No Member shall: a) disturb another, or the Council itself, by any disorderly deportment disconcerting to any Member speaking; b) resist the rules of Council or disobey the decision of the Mayor /Head of Council or Chairperson on questions of order or practice or upon the interpretations of the rules of order of the Council; ° C) be permitted to retake his /her seat at any meeting after being ordered by the Mayor /Head of Council or Chairperson to vacate after committing a breach of any rule of order of the Council, without making apology and the consent of the Council expressed by a majority vote of the other Members present, determined without debate; d) leave his /her place on adjournment until the Mayor /Head of Council or Chairperson leaves his chair; e) speak until he /she has addressed himself to the Mayor /Head of Council or Chairperson; f) walk across or out of the Chamber or make any noise or disturbance when the Mayor /Head of Council or Chairperson is putting a question and shall occupy his /her seat while a vote is being taken and until the result thereof is declared; g) ignore a dress code for Council Meetings agreed to by the majority Members of Council. 9.0 RULES OF DEBATE 9.1 Rules of Debate — Head of Council /Chairperson In directing the course of debate, the Head of Council /Chairperson shall: a) designate the Member who has the floor when Members raise their hand to speak; b) preserve order and decide questions of order; c) cause to be read all motions /recommendations presented in writing and state all motions /recommendations presented verbally before permitting debate on the question, except when otherwise provided in this by -law. i 9.2 Rules of Debate - Members ) In addressing the Council /Committee of the Whole, no member shall: a) speak disrespectfully of Her Majesty the Queen or any of the Royal Family, or of the Governor - General, Lieutenant - Governor or any member of the Senate, the House of Commons of Canada, or the Legislative Assembly of Ontario; b) use indecent, offensive or insulting language in or against the Council or any member thereof; c) speak beside the question in debate; d) criticize any decision of Council /Committee except for the purpose of moving that the question be reconsidered; e) disobey the rules of Council /Committee or a decision of the Head of Council /Chairperson on questions out of order or practice, or upon the interpretation of the rules of the Council /Committee; 9.3 Rules of Debate — In Council /Committee of the Whole a) Every member when speaking to any question or motion shall respectfully address the Mayor /Head of Council or Chairperson. b) When a member is speaking, no other member shall pass between him /her and the Chairperson, or interrupt him /her except to raise a point of order. c) Any member may require the question or motion under discussion to be read at any time during the debate, but not so as to interrupt a member while speaking. d) No member shall speak to the same question for longer than 2 (two) minutes. With the leave of Council /Committee, a supplementary question with a further 1 (one) minute, may be granted. (i) A member may ask a question only for the purpose of obtaining facts relevant to the matter under discussion and necessary for a clear understanding thereof. (ii) All questions shall be stated succinctly and questions shall not be used as a means of making statements or assertions. 10.0 VOTING 10.1 Voting —Head of Council The Mayor /Head of Council (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 10.2 Voting — Chairperson of Committee of the Whole The Chairperson of Committee of the Whole (except where disqualified from voting by reason of interest or otherwise) may vote with the Members on all questions. 10.3 Voting — Chairperson of Standing /Ad Hoc Committee or Technical Support Group of Council Members of Council sitting as members of Standing /Ad Hoc Committees or Technical Support Groups of Council may not vote with the members of the committee /technical support group on any question. 10.4 Voting on Questions � a) When the Mayor /Head of Council or Chairperson calls for the vote on a question, each member shall occupy his /her seat and shall remain there until the result of the vote has been declared by the Mayor /Head of Council or Chairperson. During such time no member shall walk across the room or speak to any other member or make any noise or disturbance. b) After a question is finally put by the Mayor /Head of Council, Chairperson or member, no Member shall speak to the question nor shall any other motion be made until after the vote is taken and the result has been declared. c) Every member present at a meeting of the Council /Committee, when a question is put, shall vote thereon, unless he /she has declared any pecuniary interest, direct or indirect in the question. d) The manner of determining the decision of the Council on a motion shall be by a "show of hands ". e) Any motion shall require four affirmative votes in order to be valid and binding on Council. Where only a quorum is present, a resolution /recommendation, in order to carry or be passed, must be affirmed by the majority of the quorum. f) Members of Council appointed to the Planning Advisory Committee shall not vote with the public members of Planning Advisory Committee on any question. 10.5 Failure to Vote Failure to vote by any member present, except when a member has declared a pecuniary interest, shall be taken as a negative vote. 10.6 Appeal of Declaration of Result a) Council Meetings If a member who has voted on a question disagrees with the declaration of the Mayor /Head of Council or Chairperson that the question is carried, or lost, he /she may, but only immediately after the declaration by the Mayor /Head of Council or Chairperson, appeal the declaration. On an appeal by a member, the Mayor /Head of Council or Chairperson shall call for a recorded vote to be taken on the question in the manner prescribed in Section 10.8 of this By -law. b) Committee of the Whole and Standing /Ad Hoc Committees or Technical Support Groups of Council An appeal of the Declaration of Result by the Chairperson of a Committee/Technical Support Group of Council shall be to the Mayor /Head of Council in Council. 10.7 Equality of Votes Where a vote on a question results in an equality of votes, the result shall be deemed to be negative. 10.8 Recorded Vote a) When a member present requests, immediately prior to or immediately subsequent to the taking of the vote, that the vote be recorded, each member present, except a member who is disqualified from voting by any Act, shall announce his /her vote openly. b) The Mayor /Head of Council or Chairperson, immediately following the request for a recorded vote, will put the question again. c) All members present at the Council or Committee Meeting, unless disqualified from voting by any Act, must vote in alphabetical order, beginning with the member who has requested the recorded vote. The Clerk shall call each member individually, record the member's vote, and report the result of the vote to the Mayor /Head of Council or Chairperson. d) The Mayor /Head of Council or Chairperson shall vote last. 10.9 Voting — Closed Meeting �\'5 - � a a) Subject to Section 10.8 (b), a meeting shall not be closed to the public during the taking of a vote. b) Notwithstanding Section 10.8 (a), a meeting may be closed to the public during the taking of a vote where: i) Section 42 permits a meeting to be closed to the public; and ii) The vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the Township or persons retained by or under contract with the Township. 11.0 MOTIONS /RECOMMENDATIONS 11.1 Motions/Recommendations- General a) Motions /recommendations, or notices thereof, shall be in writing, moved and seconded. b) Every motion /recommendation, when duly moved and seconded, shall be received by the Mayor /Head of Council or Chairperson, and shall then be open for discussion prior to the vote being taken. Immediately preceding the taking of the vote, the Mayor /Head of Council or Chairperson, may state the question in the form introduced and shall do so if required by a Member. He /She shall state the question in the precise form in which it will be recorded in the minutes. c) The following matters may be introduced orally, without written notice, and without leave: (i) a point of order or personal privilege (ii) presentations of petitions (iii) a motion to suspend a rule of procedure or in compliance with a rule of procedure (iv) a motion to adjourn (not debatable) (v) a motion that the vote now be taken (vi) a motion that the Council resolve itself into a Committee of the Whole (not debatable) d) When the motion under consideration concerns two or more matters, a vote on each matter, upon the request of any member, may be taken separately. e) A motion in respect of a matter which is beyond the jurisdiction of Council shall not be in order. g) No member shall speak to a motion more than once, without leave from the Mayor /Head of Council or Chairperson. Each Member shall confine their remarks to a limit of 2 (two) minutes. 11.2 Withdrawal of a Motion After a motion has been received and /or read by the Mayor /Head of Council or Chairperson, it shall be deemed to be in the possession of the Council but may be withdrawn by the mover, with the consent of the seconder, prior to amendment or voting thereon. 11.3 Motion to Amend A motion to amend: a) shall be presented in writing; b) shall be relevant to the question to be received; c) shall not be received proposing a direct negative to the question; d) shall receive disposition of Council prior to a decision on the main question; e) shall be disposed of in the reverse order of presentation to any further amendment and /or the original motion; shall not be further amended, more than once, provided that further amendment may be made to the original motion; g) may propose a separate and distinct disposition of a question; 11.4 Notice of Motion a) A motion to rescind or that has the effect of being contrary or opposite to a motion entered upon the minutes shall be received or put only when notice of intention to introduce such motion is given in accordance with Section 11.4 (b). b) Notice of motion requires the Member of Council to provide at least a brief verbal explanation of the matter and to provide the Mayor /Head of Council with a written motion at a regularly scheduled meeting of Council. Such motion shall be provided to Members in an agenda for consideration by Council at its next regularly scheduled meeting. 11.5 Motion to Reconsider After any question has been decided, the following shall prevail: a) A motion to reconsider a question can only be made by a Member who voted on the prevailing side, or a Member who was absent from the meeting when the question was considered, and must be made on the day the vote was taken or at the next succeeding regular meeting of Council. b) No discussion except that obtaining information that justifies the reconsideration, shall be allowed until the motion for reconsideration is decided upon. c) No main motion may be reconsidered and no further discussion of the main motion may take place more than once in a ninety -day period. 12.0 AGENDA AND MINUTES 12.1 Council Agenda a) The Clerk shall forward all notices and agendas for regular meetings of Council a minimum of 48 hours in advance of such meetings. b) Notice of intention to introduce a matter not provided for on the Agenda may be given in the "Notice of Additions" portion of the Agenda and shall be entered for consideration on the Agenda after the appropriateness of considering the matter is decided by the Mayor /Head of Council or Chairperson. c) The Order of the Day shall have preference during the Council meeting, save and except that the Mayor /Head of Council may change the order at any time during the meeting. Order of the Day The business of Council shall be taken up in the following order: 1. Opening of Meeting by the Mayor 2. Prayer /Contemplation /Reflection 3. Notice of Additions 4. Adoption of the Agenda 5. Disclosure of Pecuniary Interest 6. Minutes of Previous Meetings of Council 7. Recognition of Achievements 8. Public Meetings 9. Deputations 10. Consent Agenda 11. Motions for which Notice has been given 12. Reports of Municipal Officers 13. Reports of Committees 14. Communications 15. In- Camera Items 16, By -laws 17. Confirmation By -law 18. Questions and Announcements 19. Adjournment 12.2 Committee Agenda � — a) The Clerk shall forward all notices and agendas for regular Committee of the Whole meetings a minimum of 48 hours in advance of such meetings. b) Notice of intention to introduce a matter not provided for on the Agenda may be given in the "Notice of Additions" portion of the Agenda and shall be entered for consideration on the Agenda after the appropriateness of considering the matter is decided by resolution of a majority of members. 12.3 Minutes - Council and Committee The minutes of meetings of Council and Committee shall record, without note or comment: a) the place, date and time of meeting; b) the names of those present; c) disclosure of pecuniary interest and the nature thereof; d) the fact of the holding of a closed meeting and the general nature thereof; e) all resolutions, decisions and proceedings of Council. 13.0 COMMUNICATIONS AND PETITIONS a) Every communication, including a petition designed to be presented to the Council and filed with the Clerk, shall be legibly written or printed; shall not contain any obscene or improper matter or language; shall be signed and dated by at least one person; and shall include an address and telephone number where return correspondence or contact is to be directed.. b) Every communication or petition shall be delivered to the Clerk not less than four regular working days in advance of the meeting. 14.0 DEPUTATIONS /DELEGATIONS a) Persons desiring to present information verbally on matters of fact or make a request of Council shall give notice, in writing, to the Clerk not less than four regular working days in advance of the meeting of Council, stating the purpose of the Deputation. All requests to be heard by Council shall be signed. Council may, at its sole discretion, entertain deputations /delegations with less notice as circumstances warrant. b) Deputations may be limited in speaking to not more than ten (10) minutes. c) A delegation wishing to appear before Council shall be limited to two (2) speakers, each limited to speaking not more than five (5) minutes. d) Persons requesting to appear before Council shall be advised of the time limitation in advance of their presentation. e) The Chairperson of a Committee Meeting or Council Meeting may expel or exclude from the meeting, any person who in the opinion of the Chairperson, has behaved improperly. f) Deputations /delegations appearing before Council with respect to one agenda item will be requested to limit their deputation so as not to repeat the same points. g) Deputations /delegations to Council will be limited to one appearance before Council with respect to the same matter. h) Deputations /delegations to Council will be encouraged to provide written copies of presentations. 15.0 BY -LAWS a) Every by -law shall be introduced upon motion by a Member of the Council, specifying the title of the By -law. b) Every by -law when introduced shall be in typewritten form and shall contain no blanks except such as may be required to conform to accepted procedure or to comply with provisions of any act and shall be complete with the exception of the number and date hereof. I U d- -- 114:5 c) Every by -law shall have three readings prior to it being passed. d) The first and second reading of a by -law shall be decided without amendment or debate. e) If the Council determines that the by -law is to be considered in Committee of the Whole, it shall be so considered prior to the third reading thereof. If Council so determines, a by -law may be taken as read. g) The Clerk shall set out on all by -laws enacted by Council the date of the several readings thereof. h) Every by -law enacted by the Council shall be numbered and dated and shall be sealed with the seat of the Corporation and signed by the Clerk and the Mayor /Head of Council or Chairperson and shall be deposited by the Clerk in the office for safekeeping. 16.0 STANDING /AD HOC COMMITTEES OR TECHNICAL SUPPORT GROUPS OF COUNCIL The provisions of this By -law, with necessary modification, shall apply to Standing /Ad Hoc Township Committees or Technical Support Groups and to any other Committees or local boards established by Council from time to time. 17.0 CONFIRMATION BY -LAW a) There shall be enacted a by -law at the end of each Council Meeting to confirm each recommendation contained in a Report of the Committee of Council and, in respect of each motion, resolution and other actions passed and taken by the Council at the meeting, except where the prior approval of the Ontario Municipal Board or any other body or agency is required. b) A motion for leave to pass a by -law to confirm the proceedings of a meeting of Council shall be voted on without debate. 18.0 SUSPENSION /AMENDMENT OF PROCEDURE a) Any procedure required by this by -law may be suspended with consent by a majority vote of the Members of the Council present. c) No amendment or repeal of this By -law or any part thereof shall be considered at any meeting of the Council unless notice of proposed amendment or repeal has been given at a previous regular meeting of the Council. The waiving of this notice by the Council is prohibited. iU- YtT,i d�lZZ�I:T:itf[�L`L�73�;I OPi'P61:11a4 &4G;1 #1 iTiI ;4*ollk1 BY -LAW NO. 2006 -115 Being a By -law to Authorize the Execution of the Ontario Geospatial Data Exchange Agreement with The Minister of Natural Resources to Facilitate the Sharing of Land -Based Information WHEREAS the Municipa /Act, 2001,S.O. 2001, c.25, Section 224, as amended, states that it is the role of Council to ensure that administrative practices and procedures are in place to implement the decisions of Council; AND WHEREAS Council of The Corporation of the Township of Oro - Medonte did on the 13th day of December, 2006, deemed it expedient to enter into the Ontario Geospatial Data Exchange Agreement with The Minister of Natural Resources to Facilitate the Sharing of Land -Based Information; NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as follows: That the Mayor and Clerk are hereby authorized to execute the Ontario Geospatial Data Exchange Agreement with The Minister of Natural Resources to Facilitate the Sharing of Land -Based Information. 2. That Schedule 1, attached hereto, being the Geospatial Data Exchange Agreement, as to form and content, forms part of this By -law. 3. That this By -Law shall come into force and take effect on the final passing thereof. BY -LAW READ A FIRST AND SECOND TIME THIS 20th DAY OF DECEMBER, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin Schedule 1 to By -Law No. 2006 -115 Ontario Geospatial Data Exchange Agreement THIS AGREEMENT IS MADE IN DUPLICATE THIS AGREEMENT is made effective as of this day of BETWEEN: HER MAJESTY THE QUEEN IN THE RIGHT OF ONTARIO, AS REPRESENTED BY THE MINISTER OF NATURAL RESOURCES - and - The Corporation of The Township of Oro - Medonte RECITALS: WHEREAS the Crown is proposing an Ontario land -based data exchange as part of the Ontario Land Information Infrastructure; AND WHEREAS the parties desire to form the Ontario Geospatial Data Exchange ( "the Exchange ") in order to facilitate the sharing of Ontario's land -based information based upon the pooling and distribution of data amongst its members; AND WHEREAS the purpose of this Agreement is to promote the sharing of Geospatial data amongst Exchange members; AND WHEREAS there is an expectation that all Geospatial data owned by Exchange members will be shared amongst other Exchange members NOW THEREFORE, in consideration of the respective covenants and agreements herein contained and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: DEFINITIONS: For the purposes of this Agreement, the following terms shall have the meanings set forth below: "Administrator" means the person or entity designated by the Ministry of Natural Resources to administer the operational aspects of the Ontario Land Information Warehouse, accountable to the Membership and the Governing Board; t19_ "Agent" means business or contractual relationship by which one person represents or acts for another with the latter's authority; `Allowable use" means "internal use" or 'non - commercial use "Copyright" means copyright as within the meaning of the Copyright Act R.S.C. c -30, as amended; "Data" means digital databases or data layers which contain references to locations on the earth's surface and may include, but are not limited to, aerial photographs, satellite imagery, digital data (in vector /raster formats) and metadata; "Data Sets" means discrete databases or files containing information that may be subject to specific restrictions; "Distributor" means a person or persons who reproduce copies of Data or Data sets subject to this agreement; "Governing Board' means the Board of Representatives of Members of the Ontario Geospatial Data Exchange established pursuant to Section 5.0 of this Agreement; "Internal use" means a use of Data by, or on behalf of, a Member where the Data are distributed to those who are employees or agents of the Member for purposes consistent with the organizations legal obligations and duties pertaining to the geographic area within the organization's jurisdiction; 1 /O" means Land Information Ontario, an organizational structure which is managed through the Land and Resource Cluster of the Province of Ontario and whose mandate is to coordinate the collection, mapping and integration of land related information in Ontario; "Member" means an entity that executes the Ontario Geospatial Data Exchange Agreement in order to participate in the Ontario Geospatial Data Exchange; "Metadata "means information supplied by a Member that describes the characteristics of the Data owned by that Member; "Metadata Directory" means an Internet -based facility in which a Member lists and describes its Geospatial Data holdings in order to allow for search and query of those Data holdings over the internet; "New Coverage" means new Data provided on an existing Data Set by describing details of an area not described in the original Data Set, or Data that is created to represent a particular feature that is not currently in an existing Data Set; "Non- commercial use" means a use of Data by a Member where the Data are distributed in hard copy or raster -based electronic format, at any scale, to those who are not employees or agents of the Member for the purpose of carrying out the Member's legal obligations and duties pertaining to the geographic area within the Member's mandate either for free or priced at cost recovery basis; "Raster -based format" means a format for Geospatial Data where objects are represented by small discrete elements that together constitute an image but not a format where Geospatial objects are described in terms of vectors which comprise them; "Reproduce" means to copy, reproduce, or replicate "Data ", or any part thereof, to produce digital, computer - readable or hard copy information products; "Value -added Products" means products based upon Data Sets supplied by Members which include improvements or new Data not found in the original Data Sets; Land Information Ontario "Geospatial Data" means Data relating to a set of physical locations which may be area, line or point, that is referenced to the earth's surface; or a two or three - dimensional object or extract; "Tabular Data" means attributes describing Geospatial objects, or which make reference to Geospatial indices; "Warehouse" means a data utility that houses all those Data Sets of the Members that are available for centralized distribution. 1.0 MEMBERSHIP: 1.1 The parties agree that the Governing Board may admit by entering an agreement substantially the same as this agreement as revised from time to time, new Members to the Exchange /parties to the Agreement, subject to the terms and conditions of this Agreement. 1.2 Each Member of the Exchange will be notified of the admission of new Members and may, upon 30 days notice, terminate their membership in the Exchange. 1.3 The parties to this Agreement are Members in the Exchange. 1.4 The following groups may apply as Members in the Exchange: • Ministries of the Ontario Government and Agencies funded through an Ontario Government allocation; • Agencies and Departments of the Federal Government of Canada, Agencies and Departments representing political jurisdictions out side of the Province of Ontario, and Regional and local municipal governments; • Conservation Authorities, School Boards and Local Boards; • Post - Secondary Educational Institutions; • First Nations and Aboriginal communities or organizations representing First Nations and Aboriginal communities; • Ministries, Agencies and Departments of provinces outside of Ontario • Agencies and Departments of the Government of the United States — federal and state; 1.5 Non - governmental organizations may be admitted as Members in the Exchange, subject to the terms and conditions of this Agreement, provided the Governing Board determines that their membership would benefit the Exchange and would not, in view of the Board, be detrimental to the interests of any Member of the Exchange. 1.6 An agency shall not be excluded from membership by virtue of not having Data Sets, which can be shared by other Members of the Exchange. 1.7 All Members of the Exchange shall have equal rights and privileges, except as provided for in this Agreement or related licences or agreements. 1.8 Unless renewed by the Governing Board, membership in this agreement shall have a term of 5 years from the date that the Member was admitted as a Member. Land Information Ontario 2.0 RIGHTS AND OBLIGATIONS OF MEMBERSHIP: 2.1 Each Member shall be subject to the following rights and obligations: a) Within 12 months of joining the Exchange, the Member will ensure the metadata of its holdings is accurate, up -to date and complete. These metadata holdings shall be entered into the Ontario Land Information Directory or an approved equivalent, standardized spatial metadata directory that allows for the discovery of data holdings over the Internet b) Members agree to make reasonable efforts within the context of Members' financial, legal and policy constraints, to comply with by -laws made by the Governing Board; c) Members shall have complete access to all Data holdings that would normally be made available through purchase, data sharing agreements or licensed access, without regard to any volume or other restraints, subject to any restrictions set out in this Agreement or set out in the associated licence; d) For the purpose of protecting the Exchange and its membership from unforeseen expenditures, the Governing Board, at its sole discretion, may impose a special usage charge, upon written notification to the Member, when a single party chooses to implement systems that imposes extraordinary workload on the Warehouse. e) Where a Member updates and /or makes corrections to data provided under this agreement, the Member must provide the updates and /or corrections to the provider of the Data within 2 months of making the update or correction. f) Members receiving updates and /or corrections to data from another Member shall make every effort to review, conduct a quality assurance process and incorporate those changes within six months, if warranted, and upon approval of the data custodian, into the data and publish those updates to the LIO warehouse and /or provide timely notification to the Members. 2.2 A Member may upon prior written notice, request that the Exchange market the Member's Data to non - members of the Exchange, at the Member's sole cost and expense. 2.3 The membership, through the Governing Board, may collectively agree to acquire Data from a commercial source or some other non - Member for distribution within the membership. 2.4 The Governing Board may terminate a membership where termination is in the opinion of the Governing Board in the best interest of the Ontario Geospatial Data - Sharing Exchange. Land Information Ontario 3.0 PRIVACY IMPACT ASSESSMENT: � t 3.1 Each Data Set shall undergo a privacy impact assessment in accordance with the Privacy Impact Assessment Guidelines issued by Management Board of Ontario, as amended from time to time, prior to being shared through the clearinghouse or data - sharing agreement which may result in Data Sets being excluded from the data - sharing Exchange. Members not belonging to the Provincial Government, such as Municipal and Federal organizations and departments, must submit their Data Sets to a privacy impact assessment, as may be in existence at that time, in accordance with their respective governing guidelines 4.0 FUNDING: 4.1 The method of funding the storage and distribution of Data through the Warehouse is set out below: a) Members, who are Ministries or Agencies funded through an allocation from the Government of the Province of Ontario, are exempt from membership fees. These agencies are providing contributions to the Ontario Land Information Infrastructure (OLII) in the form of annual levies through the Province. These funds are used to provide support to the OGDE; b) Municipalities, Non - Government Organizations, First Nations and Aboriginal Communities and other non - profit organizations, with annual budgets of more than $100 million, notwithstanding their schedule or non - profit status, other than Ministries or agencies of the Ontario government shall pay a $3,000 annual membership fee.; c) Municipalities, Non - Government Organizations, First Nations and Aboriginal Communities and other non - profit organizations, with annual budgets of less than $100 million shall pay a $1,000 annual membership fee. d) Federal departments and agencies will be required to contribute up to $50,000 per department, depending upon the scope and requirements of access to Data. The combined federal contributions shall not exceed $500,000 annually; e) Conservation Authorities that have signed the agreement will be required to contribute $1,000 per Authority. The combined Conservation Authority contributions shall not exceed $36,000 annually. The management of the membership fees of individual Conservation Authorities will be the responsibility of Conservation Ontario; f) The Ontario Council of University Librarians (OCUL) will contribute up to $50,000 on behalf of Ontario's universities; g) Colleges, post secondary institutions (not including universities) and other government funded research institutions will be required to contribute $2,500.00 annually; h) Membership fees for other potential members and organizations will be determined by the OGDE Governing Board; i) A Member may apply in writing to have its membership fee waived and such membership fee may be waived, in limited circumstances only, and at the discretion of the Governing Board; Land Information Ontario 5.0 GOVERNANCE: 5.1 The LIO Steering Committee and governance structure shall be responsible, during the establishment of the Governing Board, for providing strategic direction and corporate commitment from key stakeholders in the development and refinement of the Exchange for, among other things related to the Exchange, membership, funding and intellectual property. Such responsibility shall terminate upon the establishment of the Governing Board. 5.2 The Governing Board shall be chaired by the Chief Information Officer of the Government of Ontario's Land Resource Cluster. 5.3 The chair shall appoint the members of the Governing Board for an initial term of one year or less as follows: Ontario Government • 8 representatives selected from the Inter - Ministerial Committee on Land Information Federal Government • 3 representatives Municipal Government • 3 representatives Conservation Authorities . 1 Conservation Authorities representative Education . 1 colleges & universities representative Industry . • 1 Geomatics sector representative 1 utilities representative First Nations and Aboriginal Communities 1 representative NGOs 1 representative 5.4 Membership on the Governing Board shall subsequently be comprised of the following: Funding Ministries • 6 representative from selected from the Inter - Ministerial Committee on Land Information Provincial Agencies . 1 representative funded through a Government allocation Federal Government • 3 representatives Local /Municipal • 4 representatives Governments Land Information Ontario Conservation Authorities • 1 representative Education • 1 colleges & universities representative Industry • 2 representatives First Nation & Aboriginal Community . 1 representative NGO 1 representative 5.5 After the initial term, members of the Governing Board shall have a term of three years. The roles and responsibilities of the Governing Board are set forth below: a) Provide executive -level direction to the Ontario Geospatial Data Exchange; b) Represent membership interests; `? c) Admit new Members to the Ontario Geospatial Data - Exchange by entering into an agreement substantially on the same terms and conditions as this agreement as amended from time to time; d) The Governing Board may terminate the membership of any Member where in the opinion of the Governing Board termination is in the interest of the Ontario Geospatial Data Exchange; e) Communicate Exchange activities and directions to its stakeholder communities and the general public; f) Lead in the development of the data - sharing Exchange infrastructure which includes, but is not limited to, policy, plans, operational guidelines, methodologies and standards; g) Represent the membership in decisions relating to the inclusion or exclusion of agencies seeking to join the Ontario Geospatial Data Exchange; h) Mediate the resolution of disputes arising out of the intellectual property, licencing restrictions, use or distribution of Data belonging to Exchange Members; i) Be responsible for the financial policies, membership fees, and fiscal health of the Exchange; j) Levy special fees for Members whose extraordinary use of Exchange technology resources warrant it; k) Ensure integration with the Province's Information and Information Technology strategy and implementation; 1) Promote strategic partnerships amongst Members to optimize the cooperation and coordination of their efforts; m) Ensure that the Ontario Geospatial Data Exchange monitors and conforms to the requirements of privacy legislation and guidelines; n) May make by -laws with respect to the operation of this Agreement and the subject matter thereof; o) The Governing Board will use reasonable efforts to encourage organizations to identify and make available to Exchange Members as much Geospatial information as possible, within the constraints of the law, including but not limited to the contractual or quasi - contractual obligations, the Freedom of Information and Protection of Privacy Act Land Information Ontario )I- legislation, and the legislation governing the sharing of Data by the various participating Members; p) Encourage and promote the adoption, and use, of provincial data standards within the Exchange for all Geospatial and attribute information, where possible. 6.0 DATA DISTRIBUTION and MAINTENANCE: 6.1 Each Member shall at its sole discretion determine the distribution mechanism by which Data are to be made available to other Members of the Exchange. 6.2 The parties agree that unless otherwise specified, the Administrator shall administer the Warehouse. 6.3 Each Member will list and describe its Geospatial data holdings available to other Members in the Metadata directory, including, but not restricted to all relevant information held in the Ontario Land Information Directory, all licences, rules and restrictions to be applied to the Members data while stored in the Ontario Land Information Warehouse and access protocols that are to be applied to each Data Set. 6.4 Where a Member indicates in writing, to the Administrator, data may be distributed by the Administrator on behalf of Members through the Warehouse. When providing Data to the warehouse, a Member will specify whether the Data is either General Data or Restricted Data. 6.5 The Administrator is the agent for the distribution and licensing of data to members. The Administrator is approved to distribute and license Data to authorized Members. 6.6 The Administrator may, on behalf of the Exchange or its Members, but is under no obligation to do so, institute and defend proceedings at law connected with, relating to or arising out of the affairs of the Exchange. The parties to this agreement appoint the Administrator as its attorney to execute any document which it may consider necessary or desirable to enable it to fully carry out the powers granted to it. Subject to the Agreement, and agreements relating to the admission of new Members, the Administrator may settle, compromise or discontinue any such proceeding and in connection with any or all of the foregoing shall have the right as attorney of parties to this agreement. The Administrator shall be entitled to charge as a disbursement, all legal and other related costs or expenses incurred hereunder. 6.7 The exact distribution options for each Data Set shall vary according to the requirements and restrictions placed on it under this Agreement and the Governing Board based on the following: a) Volume of Data b) Periodicity of re- distribution C) Details of the data sharing arrangements with the requestor d) The terms of this Agreement 6.8 Any distribution alternatives which introduces a significant increase in operational costs to the Data Exchange, shall require prior written approval by the Governing Board and shall be the financial responsibility of the Member requesting the service. 6.9 Data requests and extraction of data from the LIO Warehouse will be reviewed on an annual basis. The Governing Board will determine if those requests are excessive and may charge that Member an additional fee. Land Information Ontario I Ur, e -' 6.10 Any maintenance responsibilities associated with a Data Set shall not change upon a new Member joining the Exchange, unless otherwise agreed to by the affected parties. The Warehouse publication facility shall permit authorized maintainers of the Data to publish updates for the layers and area for which they are authorized, and restricts updates to only those who are authorized to make them. The currency of Data will be automatically reflected in the corresponding metadata. 7.0 GENERAL DATA 71 General Data means all Intellectual Property that are accessible to the general public and all members. Where Data has been identified as General (hereinafter referred to as "General Data "), the Member providing the General Data agrees that the terms and conditions of this agreement shall apply for the use of the data by all Members. Access to and use of the Data by other Members will be in accordance with the terms and conditions of this agreement. 7.2 A Member accessing the General Data agrees to use and distribute the Data only in accordance with the terms and conditions set out in this agreement. 7.3 A Member providing the General Data and the Member accessing the General Data agree that the licence agreement comes into effect when the Member seeking to access the Data electronically agrees to the terms of the licence or accesses the Data, whichever occurs first. 7.4 The Member providing the General Data and accessing the General Data agree and acknowledge that the licence agreement is between the Member providing the Data and the Member accessing the Data and that the Administrator is only acting as an agent for the Member providing the Data. 7.5 The Member providing the General Data agrees that it can be distributed to all Members of the Exchange without any restrictions, other than those set out in this agreement, by the Administrator, acting as agent for the Member. 7.6 The Administrator shall keep a record of the licence under which the General Data are provided, and each accession of the Data, and acceptance of the licence, and each transaction relating to the distribution of the Data, which record cannot be altered. 7.7 Where a Member providing the General Data does not have a licence or policy related to that Data, the use of that Data shall be restricted to the terms and conditions of the General Data in this agreement. Members using such Data will respect the copyright of the Member that provided the Data. 8.0 RESTRICTED DATA 81 Restricted Data means all Intellectual Property either personal or sensitive not accessible to the general public or member of the OGDE, unless authorized by the Member owning the Intellectual Property. Where Data has been identified as Restricted (hereafter referred to as "Restricted Data "), by the Member providing the Data, that Member will identify in writing any restrictions on its distribution and use to the Administrator, and will provide in an electronic form, acceptable to the Administrator, a copy of the Member's licence setting out the terms and conditions for access and use of the Data by other Members, before the Administrator grants access to the Data. 8.2 The Administrator will only distribute the Restricted Data in accordance with the restrictions set out in writing by the Member providing the Restricted Data. Land Information Ontario 3 kit 8.3 The parties agree that the restrictions will come into force on the later of the dates and times that the Administrator receives or acknowledges receipt of the restrictions in writing. 8.4 The Administrator will set out the terms and conditions relating to the use of Restricted Data, in a licence in electronic form. 8.5 The Member accessing the Restricted Data agrees to use and distribute the Restricted Data only in accordance with the terms and conditions set out in the licence agreement, provided in electronic form by the Administrator on behalf of the Member providing the Restricted Data. 8.6 The Member providing the Restricted Data and the Member accessing the Restricted Data agree that the licence agreement comes into effect when the Member seeking to access the Data electronically agrees to the terms of the licence or accepts the Data, whichever comes first. 8.7 The Member providing the Restricted Data and the Member accessing the Restricted Data agree and acknowledge that the licence agreement is between the Member providing the Data and the Member accessing the Data and that the Administrator is acting only as an agent for the Member providing the Data. 8.8 The Administrator shall keep a record of the licence used to provide the Restricted Data and acceptance of the licence and each transaction relating to the distribution of Restricted Data which record cannot be altered. 9.0 INTELLECTUAL PROPERTY: 9.1 Each Member providing Data warrants to the best of its knowledge that it: a) is the sole owner of all rights in the Data; or b) has all rights in the Data required to enter into and perform its obligations under this agreement, subject to the terms and conditions set out in the Member's licence for another Member's access to and use of the Data 9.2 A Member shall retain all Copyright and other rights pertaining to the Data provided by the Member, used or distributed pursuant to this Agreement and retains Copyright of that portion of the information or other product comprising or incorporating the said Data, unless otherwise agreed to by the affected parties. 9.3 The parties agree and acknowledge that neither this Agreement or licence issued pursuant thereto constitutes a transfer of copyright from the Member providing the Data, under this Agreement. 9.4 Where a Member provides new Data, either a new Geospatial layer, or a new tabular attribute for a Geospatial object, the provider shall retain intellectual property of the new Data, unless other intellectual property arrangements have been made with another organization. 9.5 A Member borrowing a Data Set with the intent of making corrections or updates to that Data Set, or creating value -added products derived from that Data Set, shall provide notice to the Member holding the Copyright to the Data Set of its intention to make a claim on the intellectual property prior to making changes. 9.6 Copyright shall be attributable, at least partially, to the original owner of Data used to create a value -added product. The percentage shall be determined in part, by the extent to which the original Data can be derived from the value -added product. This shall be in direct Land Information Ontario proportion to the amount of Data in the new product, which is based on the original Data Set. The original owner shall be entitled to benefits based on that percentage. 9.7 Where data collection extends the coverage of a Data Set, the collector of Data describing to new areas shall be able to claim partial intellectual property of that Data Set in the event that the coverage is substantial i.e., where it exceeds 15% of the entire original Data Set, and meets or improves the current standard. In all cases the Member who provided the original Data Set shall be given special consideration, and recognition for developing the data model and database design, and for any other pioneering aspects of the original data collection. A collector of new data coverage shall be entitled to a perpetual license to use and license the use of the Data that it collected, without regard to its intellectual property rights to the entire Data Set. Assignment of intellectual property and ownership for these Data is subject to any other licencing arrangement made with another organization prior to the collection of such information. 9.8 Where two or more Members collaborate in the creation of a Data Set, which shall be referred to as a Joint Undertakings, the Joint Undertaking shall be handled in the same manner as data collections by a single member, except that combined efforts shall be considered when determining the substantiality of the improvement. Any intellectual property rights conveyed to the undertaking shall be divided according to the percentage specified in the joint request. Requests shall not be entertained by individual Members seeking intellectual property for joint undertakings or their corresponding role in such undertakings. Assignment of intellectual property and ownership for these Data are subject to any other licencing arrangement made with another organization prior to the collection of such information. 10.0 USE OF DATA: 10.1 Members receiving Data agree to restrict or limit use of the Data in accordance with this Agreement, and the licence or other agreement entered into between the Member providing and Members using Data Sets. 10.2 Unless otherwise provided for in this Agreement or other agreement, no part of the Data may be copied, published, disseminated, or used in any form or by any means other than for the licensee's allowable use. 10.3 Without limiting the scope of 10.2, a Member will: a) Not provide, share or disseminate Data to other Exchange Members, where the Data has come into the possession of the Member as a result of receiving Data from another Member under this Agreement b) Be permitted to use the Data received from another Member to its financial gain to expand its range of services offered, provided the Data shall not be sold, used, or incorporated into a product which is sold 10.4 No Member shall state, indicate or imply that it represents or acts as an agent of any other Member except for the Administrator. 10.5 The Member accepting the Data agrees that it accepts the Data on an "as is" basis: a) As to the merchantability or fitness for its purpose b) As to its accuracy or completeness 10.6 The Member providing the Data represents and warrants that it holds the rights to the data and that it has a right to grant access through the Administrator and licence the Data, Land Information Ontario 1� 4 unless that Member has been granted privileges to provide the Data on behalf of another Member who is the actual licensor of that Data. 10.7 The Exchange assumes no obligation or liability whatsoever for the provision of updates or corrections to the Data or the provisions of notices thereof to the parties receiving the Data. 10.8 The Administrator assumes no obligation or liability whatsoever for the provision of updates or corrections to the Data or the provisions of notices thereof to the parties receiving the Data. 11.0 RESOLUTION OF DISPUTES RELATING TO INTELLECTUAL PROPERTY: 11.1 The Governing Board may upon the request of its Members mediate intellectual property disputes affecting Members or appoint a mediator to mediate such dispute. 11.2 The Governing Board may conduct the mediation or appoint a committee of one or more Members or appoint another person to conduct the mediation. 11.3 A party to the dispute shall not participate in the mediation as a mediator. 11.4 Members agree to participate in mediation in the event of a dispute and will co- operate with the Governing Board in the conduct of the mediation. 11.5 Unless otherwise agreed to by the parties to the dispute, the Governing Board, mediator or appointed Member committee will commence mediation within 30 days of receiving written notice of the request for mediation. 11.6 Unless otherwise agreed to by the parties to the dispute, and where an agreement resolving the dispute has not been reached, the Governing Board, mediator or appointed Member committee will make recommendations to the parties on the resolution of the dispute. 11.7 The Governing Board, mediator or appointed Member committee will take into account the terms and conditions set out in this agreement. 11.8 Where a Member has entered into a cooperative arrangement, whether oral or written, with the owner of a Data Set, for the purpose of collecting new Data, making corrections, or developing value -added products, their Agreement shall have the highest precedence in adjudicating claims for intellectual property. 11.9 The Governing Board, mediator or appointed Member committee shall not recommend the award of any percentage of intellectual property rights to an applicant, who made corrections to a Data Set. Notwithstanding the foregoing, where the volume of corrections is extremely high in that the count of changed fields, and /or the volume of valuable descriptive data exceeds 30% of the original Data Set, and /or corrections improve the Data Set standard as determined by the Governing Board, a percentage of the intellectual property rights in the Data Set with the changed fields and /or additional descriptive Data may be awarded to a claimant. Such a percentage shall be substantially less than that considered for similar new coverage Data collection efforts. A member who submits corrections to a Data Set shall not retain any special privileges to use such Data — other then its rights as a Member of the Exchange. 11.10 The legal rights and obligations of the Members with respect to the resolution of disputes concerning the Data that are under dispute cannot be settled in such a way that may result in breach of any legal obligations with respect to the Data of the Member providing the Data, nor can they be settled in such a way that the Member may incur any legal liability as a result of implementing the recommended course of action from mediation. Land Information Ontario 12.0 LIABILITY AND INDEMNITY: 12.1 Subject to any approval under International, Federal, Provincial or Municipal law, each party will release and hold harmless the other parties, their officers, servants and agents against any claims, demands, losses and damages arising from or attributable to the provisions of or use of the Data. 12.2 Each party will release and hold harmless the Administrator, its officers, servants and agents against any claims, demands, losses and damages arising from or attributable to the provisions of or use of the Data. 12.3 Neither the Exchange nor the Administrator make any warranties with respect to the Data and the parties agree that the Data are made available on an "as is" basis, without any other warranties, representations or conditions of merchantable quality, fitness for a particular purpose, or those arising by law or by statute, or by usage of trade or course of dealing. The entire risk as to the results and performance of the Data is assumed by the Members accepting the Data, including without limitation, the risk as to whether or not the Data contains bug errors and /or other problems that could cause system failures. Neither the Exchange nor the Administrator shall have any liability to the party receiving such Data or any other person or entity for any claims, actions, loss, damage, including, without limitation, loss of revenue or profit or savings, lost or damaged Data or other commercial or economic loss or any indirect or incidental, special or consequential damages whatsoever relating to the use of the Data even if either has been advised of the possibility of such damages; or for claims by a third party, nor shall the suppliers, agents, employees or representatives of either the Exchange, and Members of the Exchange, or the Administrator have such liability. 12.4 In no event will the Exchange, any of its Members, or the Administrator be liable or responsible for any loss of profits, revenue or earnings, claims by third parties, or for any economic, indirect, special, incidental, consequential or exemplary damage resulting from any errors, inaccuracies or omissions in the Data. In no event will the Exchange, any of its Members and /or the Administrator's liability for any such errors, inaccuracies or omissions on any particular claim, proceeding or action, exceed the actual consideration paid by the claimant for the materials to which this documentation relates. Save and except for the liability expressly provided for above, the Exchange, any of its Members, or the Administrator shall have no obligation, duty or liability for negligence. The limitations, exclusions and disclaimers expressed above shall apply irrespective of the nature of any cause of action, demand or action, including but not limited to breach of contract, negligence strict liability, tort or any other legal theory, and shall survive any fundamental breach. 12.5 The Member who accepts Data shall indemnify and save harmless any member who provides Data, its servants, agents, and contractors, including but not limited to the Administrator and the Exchange, from and against any claim, demand, or action, irrespective of the nature of the cause of the claim, demand or action, alleging loss, costs, expenses, damages, or injuries, including injuries resulting in data arising out of the Members uses of the Data or in any way relating to this agreement, including breach of any term of this Agreement . Land Information Ontario 13.0 ROYALTIES: 13.1 There are no royalties or other fees payable for allowable use of Data. 13.2 Royalties and other fees for uses other than allowable use of Data shall be set out in the licensing agreements relating to such Data. 14.0 TERM AND TERMINATION: 14.1 This Agreement shall commence after approval and on the date the Agreement is fully executed by all parties joining the Exchange and shall remain in effect for five years or until such time as any party wishes to terminate its involvement in the Exchange. 14.2 A party may terminate, within 30 days, its participation in the Exchange and cease to be a Member, after providing written notice to the Governing Board. 14.3 Termination for cause shall take effect immediately after the Governing Board issues a notice of violation to the Member and such Member fails to cure the violation within 10 days of receiving such notice. 14.4 Within 30 days of the termination date, the Member, whose membership in the Exchange has been terminated, shall return all Data, including updates or improved Data, to the Member that supplied the Data and shall delete and over -write all back -ups and stored information obtained from the Exchange. 14.5 Each Member agrees not to sell, disclose, or make available any Data, updates of Data, or improved Data, obtained through the Exchange, to anyone subsequent to termination of the Agreement unless required to do so by law. Where an owner of Data ceases to be a Member of the Exchange, all users of the Data provided by the owner, shall continue to have the ability to use the Data in accordance with the terms and conditions of this Agreement and the relevant license. 15.0 REPRODUCTION: 15.1 The Member may use and make copies of the Geospatial Data for internal or non- commercial end -use only. The Member is required to display the following text on all reproductions of the Geospatial Data; Produced by (insert member name) with Data supplied under Licence by Members of the Ontario Geospatial Data Exchange. 16.0 FREEDOM OF INFORMATION: 16.1 The parties acknowledge that Members and /or the Administrator may be subject to the International, Federal, Provincial or Municipal information and privacy legislation, or similar legislation (hereafter referred to as "FOI Legislation ") and may be compelled pursuant to that legislation to disclose Data provided pursuant to this Agreement. 16.2 Where the Administrator or Member, subject to legislation, receives a request for Data provided under this Agreement, the Administrator or Member will: a) Immediately notify the Member holding the intellectual property rights for that Data that a request has been made through FOI Legislation for access to that Data Land Information Ontario ( b) Inform the requestor of identity of the Member who owns the intellectual property rights in the Data or who provided the Data C) Transfer the, request to the Member holding the intellectual property rights of the Data so they may take the lead to grant or deny access and participate in the appeal process as set out in the FOI Legislation. 17.0 ENTIRE AGREEMENT: 17.1 These documents, schedules and licences as may be amended, from time to time, for the Data constitute the entire Agreement between the parties. No statement, promise, condition, understanding, inducement or representation, oral or written, expressed or implied, which is not contained herein shall be binding or valid. 18.0 AMENDMENTS: 18.1 No variation, modification, change or amendment to this Agreement shall be valid or deemed to be valid unless in writing and signed by each party. 19.0 NOTICES: 19.1 All notices, demands, designations, certificates, requests, offers, consents, approvals and /or other instruments given pursuant to this Agreement shall be in writing and shall be validly given when sent by registered or certified mail, or hand delivered, (i) addressed to the Governing Board at the address set forth herein, and (ii) addressed to the Member at its address set forth herein. The parties may specify any address as its address for the purpose of notices under this Agreement by giving 15 days written notice to the other parties. The parties agree to mutually designate individuals as their respective representatives for purposes of this Agreement. To the Member at Doug Irwin Clerk 148 Line 7 South Oro, Ontario LOL 2X0 Land Information Ontario To the Chairperson of the Governing Board at: Assistant Deputy Minister Science & Information Resources Division Ministry of Natural Resources, P.O. Box 7000, 300 Water Street, 2nd Floor, North Tower, Peterborough, Ontario K9J 8M5 ki. 20.0 CONFLICT OF INTEREST: 20.1 If during the term of the Agreement a Member becomes aware of an actual or potential relationship which may be considered a conflict of interest, the Member shall forthwith, in writing, notify the Governing Board. 21.0 NO AGENCY RELATIONSHIP: 21.1 Nothing in this Agreement creates the relationship of principle and agent, employer or employee, partnership or joint venture, between the parties. 22.0 GOVERNING LAW: 22.1 This Agreement shall be governed by and construed in accordance with the laws in force in the Province of Ontario. Land Information Ontario I t- "IN WITNESS WHEREOF the duly authorized representatives of the Ontario Geospatial Data Exchange and the (insert member's name) have duly executed this Agreement." SIGNED, SEALED AND DELIVERED In the presence of H.S. Hughes Mayor Doug Irwin Clerk Land Information Ontario HER MAJESTY THE QUEEN in the right of Ontario M. L. Willick Assistant Deputy Minister Science & Information Resources Division (as authorized for the Province of Ontario) tu- 1. CONTACT INFORMATION SCHEDULE 1 1.01 Organization Name Organization Information Township of Oro - Medonte 1,02 Is your Organization a Government Agency? (Check One) General Information about your Organization Yes" No_X "If "YES" under which Ministry? Ministry Contact Name Phone Number 1.03 What is your Annual Operating Budget (Check One) Over $100 Million Under $100 Million _x 1.11 Contact Name Agreement Contact Harold Da nard 1.12 Position This person will maintain the addition and deletion Manager of Information Technology of the subscriber accounts 1.13 Organization as necessary by providing changes to the Data Township of Oro - Medonte Exchange Administrator 1, 14 Address (include Street Address, City, Province and Postal Code) 'It is possible to have the same person for all 3 148 Line 7 South, Oro, Ontario, LOL 2X0 contacts 1.15 Phone (705 ) 487 -2171 1.16 Email hda nard @oro - medonte.ca 1.21 Contact Name Technical Contact Harold Da nard 1.22 Position This person should have Manager of Information Technology 1.23 Organization strong GIS knowledge and an understanding of Geospatial Data Township of Oro - Medonte 1.24 Address (include Street Address, City, Province and Postal Code) 148 Line 7 South, Oro, Ontario, LOL 2X0 1.25 Phone (705) 487 -2171 1.26 Email hda nard @oro - medonte.ca Land Information Ontario ��&- Land Information Ontario 1.31 Contact Name Organization Contact Harold Da nard 1.32 Position This person can answer Manager of Information Technology questions about the member organization 1.33 Organization Township of Oro - Medonte 1.34 Address (include Street Address, City, Province and Postal Code) 148 Line 7 South, Oro, Ontario, LOL 2X0 1.35 Phone 705) 487 -2171 1.36 Email hda and @oro- medonte.ca Land Information Ontario THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE BY -LAW NO. 2006 -110 BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, DECEMBER 20, 2006 THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, December 20, 2006, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Orq- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY -LAW READ A FIRST AND SECOND TIME THIS 20tH DAY OF DECEMBER, 2006. BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 20TH DAY OF DECEMBER, 2006. THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE Mayor, H.S. Hughes Clerk, J. Douglas Irwin