12 13 2006 COW AgendaTOWNSHIP OF ORO- MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, DECEMBER 13, 2006 TIME: 9:00 a.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a) 9:00 a.m. Catherine Nixon, on behalf of the Committee to Save the Church Woods,
correspondence dated December 5, 2006 re: Church Woods Project.
b) 9:10 a.m. Garry Kumpula, re: By -Law No. 2006 -105, "A By -law to permanently close
and sell Part of the Original Road Allowance between Lots 10 and 11,
Concession 7 (PIN #58523- 0002(Lt), (geographic Township of Medonte),
Township of Oro - Medonte more particularly described as Parts 1 and 4,
Registered Plan 51 R- 34651, Township of Oro - Medonte, County of Simcoe"
5. CORRESPONDENCE:
a) Warren and Mary Harris, correspondence dated November 29, 2006 re: Arbourwood
Subdivision Parks.
b) Randy Reid, Ministry of Community Safety and Correctional Services, correspondence
dated November 30, 2006 re: Project No. 37 -160, Joint Emergency Preparedness
Program (JEFF).
c) Mike Davenport, President, Orillia District Chamber of Commerce, correspondence
dated November 28, 2006 re: Letter of Congratulations and Request for Representation
on the Orillia District Chamber of Commerce Board of Directors.
d) Kathryn Peet, Secretary, Carley Hall Board, correspondence dated November 20, 2006
re: Carley Community Hall — Reimbursement for Refrigerator Purchase.
e) Oro - Medonte History Association minutes, meeting held on November 22, 2006.
f) Rama Mnjikaning First Nation, correspondence dated November 6 and 24, 2006 re:
Transfer Station Lease between Township of Oro - Medonte and WEAT Parking Inc.,
August 8, 1996 regarding Parcel 1 (Part of Lot 5 on Registrar's compiled Plan 1719, in
the Township of Oro - Medonte, designated as Parts 2, 3, 4, 5, 6, 7, 8 and 9 on
Reference Plan 51 R- 19281); and Parcel 2 (Part of Lot 8 on Registrar's compiled Plan
Number 1719, in the Township of Oro- Medonte, designated as Parts 1, 2, and 3 on
Reference Plan 51 R- 18457).
g) OGRA/ROMA 2007 Combined Conference, February 25 -28, 2007, Fairmont Royal York
Hotel.
h) Barbara Jones, correspondence dated December 6, 2006 re: Cenotaph Request.
i) Barbara Jones, Brian Shelswell, correspondence dated December 6, 2006 re: Location
of Oro Township Monument.
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006 -22, Paul Gravelle, Treasurer, re: One -Third Tax -Free Allowance.
b) Report No. TR 2006 -23, Paul Gravelle, Treasurer, re: Move Ontario Funding
c) Report No. TR 2006 -24, Paul Gravelle, Treasurer, re: Funding — Sweetwater Park
Recreation Centre.
d) Report No. TR 2006 -25, Paul Gravelle, Treasurer, re: Statement of Accounts,
November, 2006.
e) Report No. ADM 2006 -62, Harold Daynard, Manager of Information Technology, re:
Ontario Geospatial Data Exchange (OGDE).
f) Report No. ADM 2006 -63, Harold Daynard, Manager of Information Technology, re:
Administration Building Colour Laser Lease.
g) Report No. ADM 2006 -64, Jennifer Zieleniewski, CAO, re: Release of Conditions 73
Paterson Drive, Lot 18 & Pt. Lot 19, Plan 1719, (Pts. 2 & 3, 51 R- 5906).
h) Jennifer Zieleniewski, CAO, re: memorandum dated November 30, 2006 re: OSTAR
Funding.
i) Jennifer Zieleniewski, CAO, re: Procedural By -Law 2002 -138 [distributed under
separate cover, memo dated December 5, 2006].
j) Jennifer Zieleniewski, CAO, re: Council Orientation Discussion.
k) Mayor H.S. Hughes, re: Communication Guidelines [to be distributed at meeting].
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2006 -34, Keith Mathieson, Director of Engineering and Environmental
Services; re: Huronia Homes Subdivision (Phase II), Plan 51 M -807 — Certificate of
Substantial Completion and Acceptance (Aboveground Works).
b) Report No. EES 2006 -35, Keith Mathieson, Director of Engineering and Environmental
Services; re: Sugarbush (Phase III, Stage IV), Sections "A" and "B ", Plans 51 M -367,
51 R -31153 and 51 R -28207 — Certificate of Maintenance and Final Acceptance
(Aboveground Works).
9. BUILDING, PLANNING AND BY -LAW ENFORCEMENT:
None.
10. EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
None.
12. IN- CAMERA:
None.
13.ADJOURNMENT:
ADDENDUM'; C_jV
COMMITTEE OF THE WHOLE MEETING
Wednesday, December 13, 2006
4. DEPUTATIONS:
c) David Dahinten, correspondence dated December 12, 2006 re: Request for
Deputation re: By -Law 2006 -105, "A By -law to permanently close and sell Part of the
Original Road Allowance between Lots 10 and 11, Concession 7 (PIN #58523 -
0002(Lt), (geographic Township of Medonte), Township of Oro - Medonte more
particularly described as Parts 1 and 4, Registered Plan 51R- 34651, Township of
Oro- Medonte, County of Simcoe" [Notification by Clerk Less Than Four (4) Working
Days in Advance of Meeting].
5. CORRESPONDENCE:
j) Sue Bragg, Gaviller & Company LLP, correspondence dated December 4, 2006 re:
2006 Interim Audit.
9. BUILDING, PLANNING AND BY -LAW ENFORCEMENT:
a) Report No. BP 2006 -47, Bruce Hoppe, Director of Building and Planning Services
re: Proposed Composition for the Planning Advisory Committee.
12.[N-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Mayor Harry Hughes
Deputy Mayor Ralph Hough
Councilors Mel Comanche, Terry Allison, Sandy Agnew
John Crawford and Dwight Evans
and Staff of
The Corporation of the Township of Oro - Medonte
148 Line 7 South
Box 100, Oro, Ontario
LOL 2X0
Dear Sirs/Mesdames:
221 Bay Street
Shanty Bay, Ontario
LOL 21-0
December S, 2006
RE: The Church Woods, Shanty Bay
Delegation to Council December 13, 2006
* i
The members of the Committee to Save the Church Woods have been working very
hard to raise the funds necessary to enable The Couchiching Conservancy to purchase the
Woods for the benefit of the residents of Oro - Medonte. The community response has
been wonderful; nearly everyone is positive about the project; we have visited over 400
houses at least once and we have received donations from 136 individuals and households
towards saving this historic and ecologically significant forest. We have also received a
grant of $15,000 from the Tides Canada Foundation.
In September, we reported to Council that in spite of our best efforts, including door
to door campaigning, we found ourselves short of our goal by some $100,000. Since then,
we have continued with our fundraising and have contacted almost every household
within a three -mile radius of the Woods. As a result, today, I am happy to report that the
shortfall has been significantly reduced, so that we are now in need of only approximately
$48,000 to complete the transaction. We need to cover costs of an additional $20,000 post
closing, some time in the year 2007. The anticipated closing date has been extended to
sometime in January of 2007, but The Conservancy may have to waive the financing
condition as early as December 15, 2006.
We would therefore like to ask the Township to assist with this project once again by
providing an interest free bridge loan to the project in the amount of up to $50,000 for a
period of one year from the closing date. This would allow The Couchiching
Conservancy to complete the purchase of the Church Woods. We intend to pay off the
loan from further donations and contributions after closing of the purchase transaction.
-2— December 5, 2006
We appreciate the generosity of the Township of Oro - Medonte in starting off our
fundraising campaign in June of this year, by donating the original $60,000, which was
approximately 10% of the purchase price. We would very much appreciate your
consideration of this request for a bridge loan, so that we may proceed with the
completion of this project.
In order to assist those members of the Council who may not be familiar with the
Church Woods Project, I enclose our brochure outlining the project and the significance
of the Woods to the community.
Yours truly,
Catherine Nixon
On behalf of the Committee: Tim Crooks, Brenda and Stan Glazer, Vicki Hand, Suzanne
Robillard and Dr. Jim Swan
Enclosure
CC. The Couchiching Conservancy:
Ron Reid, Executive Director
Jane Ball, Director
CC. Township of Oro - Medonte:
J. Douglas Irwin, Clerk
Jennifer Zieleniewski, CAO
Marilyn Pennycook, Assistant to CAO
Win the Woods Committee
Additional Canvassing Planned for 2007
Source of new donations
Amount
requested
Amount
expected —
assume a
50% success
rate from
foundations
Total
amount
expected
Mountain Equipment Coop
$5,000
$2,500
$2,500
TD Friends of the Environment Foundation
$7,000
$3,500
$3,500
Wildlife Habitat Canada
$5,000
$2,500
$2,500
Lake Simcoe Conservation Foundation
$4,000
$2,000
$2,000
Wal -Mart
$2,000
$1,000
$1,000
Casino Rama
$5,000
$2,500
$2,500
Forestry Stewardship Organization
$1,000
$500
$500
Donors who said to contact them during the
spring of 2007 — Tim has list
$500
Additional canvassing in subdivision north of
Shanty Bay public school
$1,000
People who could not be reached in 2006 —
Tim has list
$4,000
People who said that they would give more if
required — Tim has list
$1,000
Additional gifts from previous donors
$15,500
Shanty Bay Festival
$500
Sub Total for 2007
$37,000
Donation expected from one individual in 2006
$15,000
Total future donations expected
$52.000
December 11, 2006
Partnering to Complete
the Purchase of The
Church Woods:
We encourage interested parties to
contribute funds to The Couchiching
Conservancy in trust for the specific
purpose of purchasing The Church
Woods. Donations of funds to The
Couchiching Conservancy will be
recognized by an official tax receipt
once the transaction is completed.
We encourage members of our
community to assist in preserving
this important ecological jewel. The
Church Woods may be used as an
educational tool by the local school
and will continue to be a buffer
against creeping urbanization. The
Church Woods, under the
stewardship of The Couchiching
Conservancy and local volunteers,
will be preserved for use by
members of the community and
their children and their children for
generations to come.
For further information about
The Church Woods, contact:
The Couchiching Conservancy
Box 704, Orillia, Ontario, L3V 6K7
Ron Reid, Executive Director
Phone: (705)326-1620
Email: nature@couchconservancy. ca
December, 2006
Aerial Photograph of The Church Woods
The Couchiching Conservancy:
The Couchiching Conservancy is a
regional land trust based in Orillia,
Ontario. The Conservancy currently
owns or manages 22 properties of
ecological significance totaling over
7,000 acres in a region from Midland
to Kirkfield and from Barrie to
Muskoka. This local organization has
successfully participated in three
cooperative projects with the Nature
Conservancy of Canada to purchase
properties. Our project has
been endorsed by The Nature
Conservancy of Canada and The
Lake Simcoe Conservation
Foundation. TCC is a registered
charitable organization (13972-5030
RR0001) and a certified recipient for
Ecological Gifts.
0,12
or
o.
The Church Woods
Shanty Bay
The Couchiching Conservancy
Box 704
Orillia, ON L3V 61<7
Phone: (705) 326-1620
Fax: (705) 326-1620
Email: rature@couchconservancy.ca
The Church Woods Shanty Bay
Background and Ecological Significance
of the Church Woods:
THE CHURCH WOODS property is a 25
acre parcel, identified as an "Old Growth
Forest" of mature hardwood and softwood
trees, within the Village of Shanty Bay, to
the west of the historic St. Thomas
Church and steps from Lake Simcoe.
Presently the Woods are crossed by foot-
paths used frequently by residents of
Shanty Bay for walking, cross - country
skiing and riding. The Woods contain over
thirty species of trees, being part of a
continuous belt of forest stretching from
Barrie almost to Orillia, just north of the
Lake Simcoe shoreline. This diverse forest
provides an important habitat for pileated,
downy, red - headed and other woodpeckers,
as well other forest birds and mammals
such as squirrels, raccoons, porcupines,
deer, rabbits and foxes. The drainage ditch
along the southern boundary forms a
habitat for frogs and other amphibians.
As well, the forest slows the melting of
snow in the spring and prevents the run
off of phosphorus and silt into Lake Simcoe.
The Church Woods have been owned
by the same family since 1832. Wood
from the forest was used to construct the
historic St. Thomas Church. The family
now wishes to sell the Woods with the
understanding that the Woods remain
in their present condition and be
available for enjoyment by the
community.
The Future of the Church Woods:
The Couchiching Conservancy (TCC)
will act as the owner of the Woods. The
Conservancy will register the property
with the Ecological Gifts Program of
Environment Canada, to ensure that it
will always remain in its natural state.
TCC will also prepare a management
plan for The Church Woods to ensure its
ecological and community benefits, and
will involve local residents in
stewardship activities.
The Conservancy and the local
residents will raise funds locally towards
the overall project cost, focusing on
individual donors, a few foundations,
and allied organizations such as nature
clubs.
The residents of Oro- Medonte have a
unique opportunity to participate in the
purchase of a historic and ecologically
significant forest right in the centre of
Shanty Bay and to preserve it for future
generations.
Purchase Cost of The
Church Woods:
The property has been independently
appraised at $750,000 but the current
owners have agreed to a selling price
of $575,000 if the Woods are
preserved. The fundraising committee
has set a target of $600,000 to cover
the acquisition cost and other
expenses such as land transfer tax,
registration and survey fees, removal
of hazardous trees, erection of a sign,
etc.
Funding sources:
The donations and
from:
pledges to date are
Pledges to date: $490,000
Oro - Medonte: $ 60,000*
Balance to raise: $50,000
Total $600,000
To date, donors have given or pledged
$550,000 to TCC and included in this
pledged amount is a donation from the
Council of The Township of
Oro - Medonte, consistent with the
Township's recent parkland study
encouraging more natural areas.
It voted unanimously to approve a
donation of $60,000 towards the
purchase of The Church Woods based
on a presentation by a Shanty Bay
community group.
*(approved June 7, 2006)
Church Woods
An island of green
For the benefit
Of the Shanty Bay community
Win our Woods!
To: Residents of Oro - Medonte and Shanty Bay
Message: Twenty -six good reasons for saving the beautiful old growth forest.
Reasons
Details
Benefit to
Everyone in Oro-Medonte, especially those living in or near Shanty Bay, will benefit
Oro - Medonte
from the enhanced appeal given to Shanty Bay by having an old growth forest in the
heart of the village available to everyone for walling, riding, bird watching, or cross
country skiing.
Quality of life
• Trees help to maintain privacy for abutting properties.
• Trees act as noise buffer between Ridge Road and lake front properties.
• Walk, ride or cross country ski in woods alone, with dog or with other people.
• Enjoy the spring wild flowers.
• Meet more neighbours during walks in the woods.
• The trees shelter houses from the cold winds during the winter.
• Trees cool hot air during the summer.
Trees reduce "light pollution" — the band of trees along the north shore of Kempenfelt
Bay reduces light pollution and helps to enable residents to see the stars at night.
Healthy living
• Walk in the forest to keep fit and healthy!.
Environmental
• Maintain habitats. e.g. piliated woodpecker.
• Maintain variety of species — currently 30+ species of trees in woods.
• Provides habitat for rare or endangered species, for example, butternut trees and red
headed woodpeckers.
• Limit amount of phosphorus flowing into lake.
• Link to other forests and part of wildlife corridor.
• Trees filter and cleanse air!
• Church Woods acts as a water filtration and cleansing buffer between the housing
developments north of the woods and the lake.
• Need to save forests in Lake Simcoe watershed. The Lake Simeoe Region Conservation
Authority's (LSRCA) goal is to have a 25% tree cover in the watershed.
• Be on the cusp of new responsibilities towards nature.
• Help reduce global warming — trees use and sequester carbon dioxide from the air during
the process of photosynthesis. Carbon dioxide is a cause of global warming.
Educational
• The local school could use the woods as an educational resource for studying nature.
Community
• Preserve character of village.
• Leave a lasting legacy for future generations.
• Each year have a community- working bee (a community building event) to help the
Couehiching Conservancy maintain the forest.
• The Church Woods walking paths can be linked up with the Rail Trail to provide an
interesting side trip for walkers along the Rail Trail.
Recognition
• Have your name placed on the plaque dedicating the Church Woods for the protection of
the environment and for the benefit of the community.
December 11, 2006
Trees in the Church Woods — 33 varieties in the woods or near the boundaries.
Local name
Notes
Type
Acacia/Locust
We found one seedling seeded from a nearby large
s ecimen lanted in a grove of trees.
Deciduous
Alternate- leafed Dogwood
Deciduous
Balsam Fir
Coniferous
Balsam Poplar
Many
Deciduous
Basswood
Deciduous
Beech
Deciduous
Black Ash
Deciduous
Black Cherry
Deciduous
Black Spruce
Coniferous
Black Walnut
Found in the woods and along the borders.
Deciduous
Butternut
Butternuts are becoming rare. There is a large healthy tree
in the woods but others have contacted a fungus disease.
We have an opportunity to become part of a study to help
save the Butternuts.
Deciduous
Burr Oak
There is one sapling in a border area 123 Bay St.)
Deciduous
Eastern Hemlock
There is a very old tree (over 200 years) near the western
border.
Coniferous
Eastern White Cedar
Common
Coniferous
Eastern White Pine
One tree is the tallest in the woods
Coniferous
Ho - hornbeam
The local name is Ironwood
Deciduous
Jack Pine
Found just out side the boundaries of the woods.
Coniferous
Manitoba Maple
This is an invasive species and any specimens that were
found were pulled u
Deciduous
Mountain Maple
Provides food for deer and birds
Deciduous
Red Pine
Found in the border areas
Coniferous
Silver Maple
None in the woods but many specimens grow just above
the public dock near the Church Woods.
Staghorn Sumac
Found in the border areas
Deciduous
Sugar Maple
Predominant species
Deciduous
White Ash
Common
Deciduous
White Birch
Many
Deciduous
White Elm
lin to overcome Dutch Elm disease.
Deciduous
White Oak, Red 0#
found just out side the boundaries of the woods.
Deciduous
White Pine
ut 10 specimens
Coniferous
Whitespruce '
Many
Coniferous
Willow
Found in the border areas.
Deciduous
Yellow Birch
Deciduous
Bush similar to Blue Elder
To be identified
The head forester of Simcoe County classified the Church Woods as an Old Growth Forest.
There are not many Old Growth Forests in Southern Ontario that are so accessible as the Church
Woods. Many people have never been in an old growth forest and it is a privilege to have one in
Shanty Bay. We hope that the Shanty Bay School will use it for nature and conservation
education.
The forest is home to Red - headed Woodpeckers, a Species at Risk. For some, including the
Couchiching Conservancy and myself, this is reason enough to save the forest.
The forest is also home to Butternut trees, an endangered species. The committee that will be
formed to manage to forest for the Conservancy will have the opportunity to become part of a
Ministry of Natural Resources (MNR) study and program to try to assist the Butternuts survive.
If the forest is not saved, its future would be uncertain and it may be developed. Any
development, even a small lot for one house, would reduce the number of species of trees in the
forest because some of the species are confined to small locations within the forest.
The variety of spring wildflowers, other plants, shrubs, fungi, amphibians, birds and other wild
life has not yet been catalogued. Again, any development in the forest would reduce the number
of species due to destruction of habitat and alteration of drainage patterns. I believe that all flora
and fauna should be catalogued once the forest is under the control of the Conservancy.
Tim Crooks
December 12, 2006
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THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
BY-LAW NO. 2002-123
Being a By-law to Establish Procedures for Notice Provision
WHEREAS the Municipal Act, S.O.2001, c. 25, Section 251, provides that where a
municipality is required to give notice under a provision of this Act, the municipality
shall, except as otherwise provided, give the notice in a form, and in the manner and at
the times that the Council considers adequate to tatxe ieas4 to lnotice under the
provision;
AND WHEREAS the Interpretation Act, R.S.O. 1990, c. 1.11, s. 5 allows a by -law to be
passed under power of the Act. such by-law not to come into operation until the Act
becomes effective (January 1, 2003);
AND WHEREAS the Council of the Township of Oro-Medonte deems it necessary to
establish minimum notice provisions;
NOW THEREFORE the Council of the Township of Oro - Medonte hereby enacts as
follows:
1. That the attached Schedule 'A' shall form part of this by -law.
2. That no notice shall be required under this by-law where the provision of such
notice will interfere with the ability of Council to conduct business with respect to
a matter permitted in closed session under Section 239 of the Act.
3. That no provision of this by-law shall prevent the use of a more comprehensive
method of notice or provision of an extended notice period.
4. That, notwithstanding the notice requirements set out in Schedule W, and where
the giving of notice is not required by legislation, Council may reduce, amend, or
waive such notice requirements by motion of Council.
5. If a matter arises which, in the opinion of the Chief Administrative Officer, in
consultation with the Mayor, is considered to be of an urgent or time sensitive
nature, or which could affect the health or well -being of the residents of the
Township of Oro-Medonte, the notice requirements of this by -law may be waived
and the Clerk shall make his/her best effort to provide as much notice as is
reasonable under the circumstances.
6. That this By -law shall come into force and take effect on January 1, 2003.
By-law read a first and second time this 18" day of December, 2002.
By -Law read a third time and finally passed this t sthday ofDecember, 2002.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
for, J. Neil Craig
J
Clerk, Marilyn Pennyc ok
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SCHEDULE 'A' TO BY -LAW NO. 2002-123
Being a By-law to Establish Procedures for Notice Provision under The Municipal
Act, 2001
Unless otherwise prescribed by any Act, or otherwise defined herein, the following shall
be deeme igi notice rovision,
i
Notice Requirement
Public Notice
Minimum Public Notice
public meeting of Council or publication
once in a newspaper of general
Personal Notice
written notice of Council's intent to act,
delivered by mail or W hand
Written Notice
written notice delivered by registered
}2 onable Notice
notice given a imum of in
advance of final rc'
Notice
as defined under public notice or
applicable Dnal notice as
Amendment to Budget
71nion on a Council /Committee
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U(:"
Irwin, Doug
From: Dave
Sent: Tuesday, December 12, 2006 3:28 PM
To: Irwin, Doug
Subject: Committee of the Whole Meeting 13 Dec 2006
Mr Irwin,
I have been informed that my neighbour, Mr Kumpula, is being given the opportunity of another deputation
regarding Bylaw 2006 -105 at the above meeting. I would therefore respectfully request that I be allowed to
address the committee following his deputation.
Yours truly,
David Dahinten
69 Mount St Louis Rd West
1 711 7 /7t1(iFi
Irwin, Doug
From:
Warren Harris
Sent:
Wednesday, November 29, 2006 11:10 AM
To:
Zieleniewski, Jennifer
Cc:
Susan Jarson; Nicola Raven
Subject: Arbourwood subdivision parks
Dear Council,
Page 1 of 1
It has been almost two months since a letter was submitted to council requesting 100% funding for a playground
within the Arbourwood Subdivision. Concerns were also expressed in this letter about the condition of both parks.
Though I appreciate the recent election has taken up a considerable amount of everyone's time to date we have
received no response to either request or concern.
Though some progress was made in the park on Red Oak Crescent the work appears to have come to an abrupt
halt. No effort has been made to correct the deficiencies in the Basswood Circle park. To put it bluntly I am not
even able to play ball with my dog in this park due to the marsh like conditions left after a rainfall.
I am extremely disappointed with councils inaction and lack of assistance in regards to this worthwhile project.The
Township of Oro- Medonte should order the developer to immediately finish the Red Oak Crescent park and
correct the deficiencies within the Basswood Circle park or complete the work themselves. I also encourage
council to fully fund the building of a playground within our subdivision and future subdivisions within the
Township that are approved.
Sincerely,
Warren and Mary Harris
10 Walnut Drive, Shanty Bay
warren.harris @ sympatico.ca
12/6/2006
THE CORPORATION OF
• ,
October 6, 2006
Warren and Mary Harris, warren.harris @svmaatico.ca
Gerald and Susan Jarson, susan.iarsonfsvmpatico.ca
Mark and Nicola Raven, 1 mnraven@ rogers.com
Re: The Two Park Lots at Arbourwood Subdivision
Dear Mr. and Ms. Harris; Mr. and Ms. Jerson and Mr. and Ms. Raven:
148 Line 7 5., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487 -2171
Fax (705) 487 -0133
www.oro- medonte.ca
Your correspondence, with respect to the above -noted matter, was formally received by
the Council of the Township of Oro - Medonte at the regular Council meeting of
Wednesday, October 4, 2006 with the following motion: .
"Be it resolved that the correspondence dated September 19, 2006 from
Warren and Mary Harris; Gerald and Susan Jarson; Mark and Nicola
Raven, re: The Two Park Lots at Arbourwood Subdivision be received and
referred to the 2006 -2010 Council; and further that the residents of the
Arbourwood Subdivision be encouraged to liaise with the Parks and
Recreation Department on this matter".
If you require further information, please contact the undersigned.
Yours truly,
joug Irwin
Clerk
rt
cc: Parks and Recreation Department
Members of Council
M
September 19, 2006 SEP 2 5 10
i ORC7- MECtf3T
Mayor and Members of Council,
Township of Oro - Medonte,
148 Line 7 S., Box 100,
Oro, Ontario, LOL 2X0
Dear Council,
Re: The two park lots at Arbourwood Subdivision
Gi - '�
We are residents of this subdivison and an ad -hoc committee interested in beautifying the
above two parks. At this time, to describe them as parks is a misnomer. They are more
like eyesores. Neither lot has been taken over by the municipality and one of the park lots
is factually a truck parking lot and gravel storage space. If viewed by council, we are
certain that you would be ashamed for allowing such use of this area.
Parks and Recreation has advised our committee that to convert these areas into two
parks, the residents must raise 50% of the cost of any equipment to be placed in one of
the parks. No plans seem to be existing for the parking lot gravel storage "park" at this
time.
We have learned that not all parks in the township have had the 50 %/50% rule applied to
them. Some have been constructed on a 100% township cost basis.
This is a premium subdivision (all but the two eyesore "parks ") of some 100 lots, each
paying no less than $3,000 per lot per annum in realty taxes in perpetuity. It is now about
80% constructed.
A member of our committee carried out a survey of the wishes of the home owners with
regard to what might be wanted in the park on Basswood Circle and a good majority of
the residents wished to have a children's play area with swings, climbers and slides.
Costs estimated for this kind of equipment are in the area of $20,000 to $30,000 one -time
expenditure plus the future costs of upkeep.
For 100 families (approximately) to raise $10,000 to $15,000 is equal to taxing them at
10% for one year. We hope you will see this as unfair. It also delays any action on the
"eyesore parks" for an indefinite time.
- 2—
5 Cat '4.
A considerable number of pledges had been made for the funding of a playground before
the council's move to sell the Red Oak parkland, but due to the extreme concern and
anger which resulted from that move, we are doubtful now that those same pledges will
be honoured.
We therefore ask the council to promptly attend to doing the following:
1. Get title to the parks and make them look like prime parks.
2. Waive the 50 0/o/50% fund requirement.
3. Have Parks and Recreation Department use its expertise in buying and
installing a playground of swings, climbers and slides into the Basswood
Circle Park.
We hope that the above request receives your prompt attention and that before winter sets
in, the trucks, gravel and eyesores are gone and in their place, the residents and Shanty
Bay can enjoy two beautiful new parks, one containing a lovely children's play area, and
the other, a variety of trees, shrubs, flowers and park benches.
Please advise us when this matter will be discussed by council. We can be contacted at
the e -mail addresses noted below.
Yours truly, ,"71—
Wayren and airy Harris, warren.hams a sympatico_ca
CLaald and Susan Jarson, susan.jarson @sympatico.ca
Mark and Nicola Raven, Imnraven @rogers.com
CC. Jennifer Zieleniewski,
Chief Administrative Officer
Manager of Recreation (to be named)
Marilyn Permycook, Clerk
Ministry of Community Safety
and Correctional Services
imcrtcncy Management Ontario
77 Wellesley Street West
Box 2"
loromoON M7A IN3
Telephone.'Telephone
Facsimile/ 1`616eopieur
E -mail
File Reference / R61erence
November 30, 2006
Ministers de la Securite communautaire
et des Services correctionuels
Gestion des situations d'urnence Ontario
77, rue Wellesley Ouest
C.P. 222
Toronto ON M7A 1N3
(416) 314 -3723
(416) 314 -3758
Information.EMO @ jus.gov.on. ca
Mr. Scott Cowden %'.
The Township of Oro - Medonte
3375 Line 4 North
P.O. Box 100 o r�
Oro - Medonte ON LOL 2X0 O'¢'c'o4-
Dear Mr. Cowden:
Re: Proiect No.: 37 -160
Please find enclosed a cheque in the amount of $10,000.00 for work completed in
conjunction with the Joint Emergency Preparedness Program (JEPP). Please note that
in some cases the amount of your claim may have been reduced due to ineligible costs
(see attached spreadsheet).
If you have any questions, please contact Kay Agelakos at (416) 314 -8620.
Yours truly,
Randy R. Reid
Deputy Chief
Program Support
Encl
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ORILLIA DISTRICT CHAMBER OF COMMERCE
150 Front Street South,
Orillia, Ontario L3V 4S7
Mayor Harry Hughes and Council
Oro - Medonte Township
148 Line 7 South
Box loo
Oro, Ontario
LoK 2Xo
November 28, 20o6
Dear Mayor Hughes and Council:
Internet: www.orillia.com
Email: orilinfo @orillia.com
Tel 705 - 326 -4424
Fax: 705- 327 -7841
On behalf of the Board of Directors of the Orillia District Chamber of Commerce, I
would like to congratulate you and members of council on your election to office.
In past years the Township of Oro - Medonte has delegated a councillor to represent the
city on the board of directors of the Orillia District Chamber of Commerce. We
appreciate the ever increasing demand on the time of elected officials yet feel
information shared at these meetings is valuable to all parties.
We therefore, respectfully request a member of council be appointed to represent the
Township of Oro- Medonte on the Chamber board. Our board meets from 7:3o a.m. to
g:oo a.m. the fourth Tuesday of each month with the exception of July, August and
December.
We would welcome the participation of one of your councillors on our board. Please do
not hesitate to contact Managing Director, Susan Lang at 326-4424 if you have any
questions.
Sincerely,
c
Mike Davenport
President
MD /km
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...for all seasons
4378 7's Line North, RR4
Coldwater, ON LOK 1E0
705.835.6549
November 20, 2006
Mr. Paul Gravelle
Treasurer
Township of Oro - Medonte
148 Line 7 South, Box 100
Oro, ON LOL 2X0
Dear Mr. Gravelle
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S17BTECT: CARLEY COMMUNITY HALL — REIMBURSEMENT FOR REFRIGERATOR PURCHASE
I am enclosing, for reimbursement, a Sears account statement in the amount of $638.39
reflecting a purchase I made from personal funds for a new refrigerator for Carley Hall. This
item was delivered by Sears to Carley Hall (via Kelly Meyer's residence, where it was then
directed to the Hall) on November 11, 2006. This item replaces a 1970s -era refrigerator at the
Hall that ceased working this fall due to damaged electrical wires.
The Chair of the Carley Hall Board, Kelly Meyer, discussed this situation with Mayor -elect
Harry Hughes during the Carley Thanksgiving Tea Room on October 7. Mr. Hughes indicated
that a non - working refrigerator is a Township health issue since food is served at many of our
events and, therefore, this purchase is a capital expense to be covered by the Township and not
by Carley reserves.
Thank you for your attention; please call me should you have any questions regarding this letter
or the purchase made.
Best regards
Nj G
Kathryn Peet, M.A.(Ed.)
Secretary, Carley Hall Board
Enclosure
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ORO- MEOONTE
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Item Description Quantity Status Shipped To Promised Date Unit Price Total
Price
FRIDGE, 18.2CF, TM 1 Item.50p.ed MRS KELLY MEYER 11/11/2006 $489.99 $489.99
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$489.99
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Page 1 of 2
https : / /www3.sears.calwebapp /wcs/ stores /servletISearsOrderl istoryDetailView _TRANS ?storeId = 10001 &langid=- 1 &URL =S... 20/11/2006
Oro - Medonte History Association
Meeting Minutes, 22 November 2006 t
Attendance: Sheila Kirkland, Allan Howard, Bruce Wiggins,
Geoffrey Booth.
Regrets: Jadeen Henderson
Minutes of 11 October meeting — MOVED by Allan, SECONDED by Bruce, that the
minutes of the meeting be adopted as circulated. PASSED.
Business Arising
• African Church book reprint — Sheila reported that a reprint of 1,000 copies will cost
$2,062 (each book to sell for $15 = net profit to Township of $12, 938, once all
copies are sole). MOVED by Allan, SECONDED by Bruce, that the Township
approve funds necessary for initiating print order. PASSED.
• Ground Radar update — estimated cost of $10,000, most of which is incurred in
interpreting the data received from the scan.
• Feedback from National Historic Site Alliance of Ontario — members who attended
shared literature and noted the many contacts made. These should prove to be
valuable links, as OMHA begins planning for African Church project. Underground
Railway pamphlet was circulated (we are not mentioned as a site of interest). As
Jadeen is our resident expert on Black history, members thought she could
investigate our possible inclusion in this publication, as it circulates widely among
those interested in this subject.
• North Simcoe News — Geoff reported that unless we pay, OMHA materials are
treated just like any other local news, and must compete for space on that basis.
New Business
• Budget — Members discussed additions /deletions to proposed budget for 2007.
Additions included Steele booklet, portable toilet for Church property. Discussion
about in -house printing costs. Allan will cost Steele booklet printing from home,
Geoff to get estimate from Grenville Printing at Georgian College. No costs yet
from Township staff regarding prepping of field adjacent to Church.
• Discussion regarding attendance of representative from Parks and Recreation at our
meetings. This would help us communicate with staff regarding issues of mutual
interest, and facilitate input and cooperation with Council. MOVED by Geoff,
SECONDED by Allan, that Margaret Prewer be invited to attend our monthly
meetings. PASSED.
• Community Savings Account —FYI.
• Geoff offered to host the December OMHA meeting at his house (99 Lakeshore
Road West).
Correspondence
• YAP films' forwarding $300 donation for non - appearance at Church.
• Church tour, hosted by Allan and Sheila, by Couchiching Heights Public School.
The 75 students and 3 teachers donated $47.
• Banting Memorial High School tour booked for Nov. 24 @ 9:15 — Sheila to host.
• Simcoe County Archives 40`h anniversary celebration Nov. 28 @ 11:30 a.m., RSVP
Nov. 22.
• Email
• Ann Andrusyszyn re: fundraisers fun lunch
• Above, regarding 10`' anniversary of Barrie Public Library, Dec. 2
• Alison Stoneman re: non - profit organization coffee time network in Orillia
• Leatherdale family genealogy request— Sheila responded.
• Several phone calls about family information — Sheila responded.
Next meeting: Monday, December 11, 2006, @ 7 p.m. at the home of Geoff and
Julianne, 99 Lakeshore Road West (at the lake, just west of 70' Conn.). Christmas
refreshments will be served.
2
11/08/06 10:53 FAX 7053250879
,
12ArMAr
MN�IHANING
FIRST NATION
VIA FACSIMILE (705) 487 -0133
November 6, 7.006
Township of Oro - Medonte
148 Line 7 South
Box too
Oro, ON
LoL 2Ro
M.NJIKANING GOVT BUILDIN
Attention: Mr. Doug Irwin, Clerk
Dear Mr. Irwin:
10 002
OFFICE OF GENERAL COUNSEL
Re: Transfer Station Lease between Township of Oro - Medonte and WEAT Parking Inc.
August 8, x996 regarding Parcel 1(Part of Lot 5 on Registrar's compiled plan 1719, in
the Township of Oro - Medonte, designated as Parts z, 3, 4, 5, 6, 7, 8 and 9 on Reference
Plan 51R- 19281); and Parcel z (Part of Lot 8 on Registrars compiled Plan Number 1719,
in the Township of Oro- Medonte, designated as Parts 1, 2, and 3 on Reference Plan
51R18457)
1 am writing further to a letter from your Chief Administrative Officer dated August 16')',
zoo6 with respect to the above noted transfer station lease and a one year extension granted to
WEAT Parking Inc.
WEAT Parking Inc. wishes to serve notice to exercise its Option to Purchase this property
pursuant to subsection t9 of the Lease. Arrangements are being made to obtain a deposit
cheque in the amount of g5,0oo.0o which will be forwarded to you once available.
Yours uly,
;�' -
M. Margaret Froh
Policy Law & Compliance Officer
General Counsel's Office
c: Chief and Council, Rama Mnjikaning First Nation
Daniel Shilling, First Nation Manager
Rick Morano, CFO
58M Rama Road. Suite 200, Rama.Onmrio LOK ITO • (705) 325-3611 e Fax (705) 325 -0879
A proud progressive Native community
Ewnomk Dertlopme,rt & Special Pro(ects
Educ lion
Padildes Manager t
Fire Depummt
Halch cane
land. & MembMhlp
Fax 329.3212
Fax 326.2146
327 -7697
Fax : 325 -9528
Fax329 -0613
Fax 325.96&.
MNllcw Mg Kendms, win
Public ~e --
Senbrs complw
Sacral scmcu
Waste Wa"rTn ..t Centre
WacerTreaonent Germ
Phmenury Sd=1
Fax; 327 -5586
Fax327.5923
Fax329.3067
Fvt 3268669
Fsa325 -1092
Fax327 -7029
Gerwual Camel Office Fax: (705) 325 -4641
A i" :Tri[Nla
November 24, 20o6
Township of Oro - Medonte
148 Line 7 South
Box too
Oro, ON
LoL 2X0
Attention: Mr. Doug Irwin, Clerk
Dear Mr. Irwin:
OFFICE OF GENERAL COUNSEL
4
1
Nov t B 20
Re: Transfer Station Lease between Township of Oro - Medonte and W EAT Parking Inc.
August 8, 1996 regarding Parcel t (Part of Lot 5 on Registrar's compiled plan 1719, in
the Township of Oro - Medonte, designated as Parts z, 3, 4, 5, 6, 7, 8 and 9 on Reference
Plan 51R- 19z81); and Parcel z (Part of Lot 8 on Registrar's compiled Plan Number 1719,
in the Township of Oro - Medonte, designated as Parts 1, z, and 3 on Reference Plan
51Rt8457)
Further to my letter of November 6th, zoo6, I enclose herewith a certified cheque payable to
the Township in the amount of $5,000.00 representing the deposit with respect to our option
to purchase the subject property.
Please arrange to have your solicitors prepare the necessary documents to complete this
transaction and forward them to the writer's attention.
c: Chief and Council, Rama Mnjikaning First Nation
Daniel Shilling, First Nation Manager
Rick Morano, CFO
5884 Rama Road, Suite 200, Rama, Ontario LOK ITO • (705) 325-3611 • Fax (705) 325 -0879
A proud progressive Native community
Economic Development & Special Projects
Education
Facilities Management
Fire Department
Health Centre
Lands & Membership
Fax: 329 -3212
Fax: 326 -2146
327 -7697
Fax: 325-9528
Fax: 329 -0613
Fax: 325 -9664
Mnjikaning Kendaaswin
Public Works
Seniors Complex
Social Services
Waste WaterTreatment Centre
Water Treatment Centre
Elementary School
Fax: 327-5586
Fax: 327 -5823
Fax:329 -3067
Fax:326-8669
Fax: 325 -1092
Fax:327-7029
General Counsel Office
Fax: (705) 325 -4841
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J, 18 Paterson Dr.
These Keynote Speakers have been invited to address the
conference audience.
Dalton McGuinty, John Tory, Leader of the
Premier of Ontario Ontario PC Party & Leader of
the Official Opposition
Howard Hampton,
Leader of the Ontario
New Democratic Party
Donna Cansfield, Minister
of Transportation
John Gerretsen,
Minister of Municipal
Affairs and Housing
W.D. (Rusty) Russell, Senior Partner at Russell Christie Miller Koughan Winnitoy, has also been invited to speak.
Workshops, Information Rooms and more...
the issues YOU need to know about:
o PSAB —The challenge
mgrays are billed as
Rooms are blocked at the following hotels:
6 Fairmont RoyalYork Hotel (main conference hotel)
• Intercontinental Toronto Centre
• Sheraton Centre Toronto
e The Strathcona Hotel
To book a room:
Access the on -line housing reservation system through the OGRA or ROMA website,
OR Download the housing form from the OGRA or ROMA website and fax or mail
the form to the Housing Bureau. To book a suite: Download the suite form from the
OGRA or ROMA website and fax or mail the form to the Housing Bureau.You will
NOT be able to book a suite using the on -line reservation system.
Cannot access the Internet?
Call 90S- 795 -2555 after 9:00 a.m. on November 20, 2006 and a housing or suite form
will be faxed to you.
For more information contact:
,,ndviis discovered? A detective
right at the tables with you. So you get to participate and see if you can solve...
WHODUNIT ?1
Mill Street Brewery Tour
Mill Street Brewery is EastToronto's first commercial brewery to open in
more than 100 years, producing handcrafted beers in a neighbourhood once
renowned for its beer. They are located in the Historic Distillery District in
Toronto, the former site of the Gooderham and Worts Distillery. The 170- year -
old complex is the largest and best preserved collection of Victorian Industrial
architecture in North America. It is now a vibrant centre for arts, culture, food
and entertainment, featuring restaurants, cafes, galleries, retail boutiques,
artisan workshops and live music.
Wheat Craft
Corn Dolly Making (wheat weaving) is an ancient craft going back thousands of
years, when it was thought that a spirit lived in the cornfield. To preserve this
spirit at harvest time and ensure the success of next year's harvest, a corn dolly
was made for the spirit to rest in. Today the corn dolly is a decorative symbol
of peace and prosperity in the home throughout the year.
Also Included:
A presentation by W.D. (Rusty) Russell, Senior Partner at Russell Christie
Miller Koughan Winnitoy, Royal York Tours, and more. Check our website for
more information on the Companions Program: www.ogra.org
Pragr ,1111 Sub ect to change..
R Dinner
2007 OGRA /ROMA COMBINED CONFERENCE REGISTRATION FORM
February 25 - 28, 2007 - Fairmont Royal York Hotel, Toronto, Ontario
INSTRUCTIONS: Please type or print clearly and send with payment to OGRA/ROMA COMBINED CONFERENCE COORDINATOR, Unit 2, 6355 Kennedy Road, Mississauga, ON L5T 21_5
MUNICIPALITY)ORGANIZATION:
CONTACT NAME:
MAILING ADDRESS:
TEL:
FAX:
NAME OF DELEGATE(S)
TITLE
REGSTRATIONTYPE
COMPANION'S NAME
Number of Tickets Purchased
(to appear on badge -no initials)
(A B C or D)
(if registered)
t ere em mru ded m real
Ban
Banquet
Awards Luncheo
Awards
REGISTRATION
Registre8on forms cannot be processed unless accompaniedwith
payment. Only payments made by VISA or MASTERCARD
T : Member fees refer toOGRAand/orROMAmembership ■ Government rates are GSTexempt
■
Rates do not include function tickets.
can be faxed to (905)795 -2660.
REGISTRATION OGRAIROMA PROVINCIAUFEDERAL Non-
FEES
ARD#
TYPE Members Governments Members
(encfos
does not include function tickets) Regular On -Site Regular On -Site Regular On -Site
Name on Card:
A 3 Day Registration $ 430 $ 460 $ 450 $ 480 $ 540 $ 570
@
_
Expiry Date:
B One Day -Monday $ 240 $ 270 $ 260 $ 290 $ 300 $ 330
@
_
Signature:
C One Day -Tuesday $ 240 $ 270 $ 260 $ 290 $ 300 $ 330
@
_
D Half Day- Wednesday $150 $140 $170 $150 $180
@
_
HEQUE (Payable to OGRA ROMA Combined Conference)
Companion Registration $120 $120 $120 $150 $150
@
_
t
Luncheon Tickets $ 55 $ 55 $ 55 $ 55 $ 55
L$55
@
Carmen Sousa, (905) 795 -2555 a -mail: carmen @ogra.org
Banquet Tickets $ 85 $ 85 $ 8_51 $ 85 $ 85
@
_
0 - r
Special dietary requirements, including food allergies, should be forwarded in writing to
Subtotal =
Bruce Kellogg at the Fairmont Royal York by fax (416) 368.8148
Full refunds of pre - registration fees ONLY will be issued to February or email bruce.kellogg @fairmont.com esTa�oaoo°asoar=
6% Of Subtotal =
2, 2007. Refunds of 751 will be issued from February 5 to
February W. NO REFUNDS AFTER FEBRUARY 16".
All requests must be in writing.
PLEASE MAKE A COPY FOR YOUR RECORDS.
GRAND TOTAL
I
ONTARIO GOOD ROADS ASSOCIATION
2007 LONG SERVICE AWARD
+ter
QUESTIONNAIRE
Please print clearly or type all information.
My nomination for an OGRA Long Service Award Certificate is:
Name to appear on Plaque:
Date of Retirement:
Position Immediately Prior to Retirement:
Municipality /Company:
Business Address:
Postal Code:
Home Address of Nominee:
Postal Code:
Total length of service in road industry:
Bus. Telephone:
Res. Telephone:
years
Personal Background: Please fill out on the reverse side.
Nominated by: _
name
Municipality /Company:
Address:
Postal Code:
Telephone:
title
DEADLINE FOR RECEIPT OF NOMINATIONS: February 2, 2007
Return completed questionnaire to:
Ontario Good Roads Association
Unit 2, 6355 Kennedy Road
Mississauga, Ontario L5T 21-5
...over
OGRA LONG SERVICE AWARD
.,.._ EMPLOYMENT SUMMARY
PLEASE COMPLETE THE FOLLOWING
Name of Nominee:
Page 2
�-
Please complete the following information covering total service in road industry:
Years Position Municipality /Company
Personal Background Information: Please complete this part as we need a few lines
for when they are receiving their plaques.
(Please highlight any significant accomplishments, activities and /or interests.)
Barbara Jones
IN5
4756 8" Line R. R. 1 i
'
Beeton, ON LOG IAO i opt-
06 December 2006
Administration Centre
Township of Oro-Medonte
148 Line 7 South, R. R. 2
Oro Station, ON LOL 2EO
Attention: Township of Oro-Medonte Council
Reference: Cenotaph
In reference to the Cenotaph located at 833 Line 7 and 15/16 Side road, I would
respectfully request that the Oro-Medonte Council consider a project for the
inscriptions to be highlighted and the Monument cleaned.
The monument records the names of servicemen, including my uncle, who gave
their lives in both the First and Second World Wars defending our Country and
the freedoms we hold so dear.
Please pursue this project as part of this year's fiscal planning.
Yours truly,
Barbara Jones
905-775-7049
Barbara Jones
4756 81h Line R. R. 1
Beeton, ON LOG 1A0
06 December 2006
Administration Centre
Township of Oro - Medonte
148 Line 7 South, R. R. 2
Oro Station, ON LOL 2E0
Attention: Township of Oro - Medonte Council
Reference: Location of Oro Township Monument
It is with sincere gratitude that we send this letter to the Oro - Medonte Township
Council. The Council's quick response to our request to relocate the Oro
Township Monument back to its location at the Administration Centre entrance is
greatly appreciated.
Thank you so much for your attention to this matter.
Yours truly,
Barbara Jones Brian Shelswell
905 - 775 -7049 705 -487 -3730
4(ml r1h<
Gaviller & Company LLP
CHARTERED ACCOUNTANTS—
Telephone 705/445 -2020
Fax 705/444 -5833
Email sbragg @gaviller.on.ca
Township of Oro - Medonte
148 Line 7 S., Box 100
Oro, Ontario
LOL 2X0
Attention: Harry Hughes, Mayor
Dear Mayor Hughes:
115 Hurontario Street
._ 3rd Floor, P.O. Box 130
Collingwood, Ontario
'- 1 L9Y 3Z4
u5 j December 4, 2006
OROAAE N,
� �T _. ( Please Merk Vovs Reply For Thz AL- -er -tin Of
O'WN`:HlI S. E. Bragg, B.B.A., CA
Re: 2006 Interim Audit
During the course of our interim audit of the Township of Oro - Medonte for the year ended
December 31, 2006 we identified the following matters which may be of interest to Council.
The objective of an audit is to obtain reasonable assurance as to whether the financial
statements are free of material misstatement, and it is not designed to identify matters that
may be of interest to management in discharging its responsibilities. Accordingly, an audit
would not necessarily identify all such matters. The matters identified were:
Follow up required on lot grading deposits and developer accounts
From a review of the lot grading deposits spreadsheet maintained by treasury, there are
deposits on hand of $840,688.26 as at October 10, 2006. Of this balance $41,515.12 relates
to deposits received prior to January 1, 2000 and $133,373.45 relates to deposits received
between January 1, 2000 and December 31, 2002.
A review of the occupancy deposits shows balances dating back to 2002. Annually, treasury
receives a report form the building department which identifies which occupancy deposits can
be returned and which can be recognized as revenue. A similar process should be
implemented for lot grading deposits in order to maintain accurate records.
We also noted that there are several developer accounts with a receivable or debit balance.
These include planning applications and plans of subdivision deposits. Normally, we would
expect these accounts to be in a payable or credit balance.
We understand the Treasurer is the process of reviewing and clearing up old deposits. There
should be a process in place between the building, planning and treasury departments so
that follow up on all accounts is made on a regular and timely basis.
Owen Sound — - Collingwood , _ =Walkerton- I= Meaforo - -
< OF4 AL
K4
-2-
lu Or
Management comments:
We concur. Please note that records are accurate. There should be follow -up procedures
instituted to ensure deposits are refunded promptly once all terms and conditions have been
met.
Determination of recoverable legal expenses
During our review of various legal matters, we noted that there were a few cases where legal
fees should be recoverable from taxpayers or developers. We recommend that a process be
put in place so that the treasury department has the information to invoice and collect legal
fees from the taxpayers and developers in question.
Management comments:
We believe that the current process is satisfactory and that any recoverable costs are being
recovered.
By its nature, this letter tends to deal with those areas of internal control where we feel
improvements may be achieved. Accordingly, we have not commented on the many strong
features of your system. These comments relate to the accounting systems only, and are not
intended to reflect upon the competence or integrity of the municipality's personnel.
This communication is prepared solely for the information of Council and is not intended for
any other purpose. We accept no responsibility to a third party who uses this communication.
We would like to take this opportunity to thank Paul Gravelle and all of the treasury staff for
their assistance and complete co- operation during our audit. Please feel free to call with any
comments or questions at your convenience.
Yours very truly
CAVILLER & COMPANY LLP
Per:5 =.
SEB /gm
cc: Jennifer Zieleniewski, CAO
cc: Paul Gravelle, Treasurer
TOWNSHIP OF ORO- MEDONTE
J
Dept. Report No. TR2006 -22
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: One -third tax -free
allowance
Department: Treasury
Date: November 23, 2006
R.M. File #:
Roll #:
BACKGROUND:
In December, 2003, Council passed a resolution to continue to deem one -third of the remuneration
paid to the elected members of Council to be expenses incident to the discharge of their duties as
members of Council.
S. 283(7) of the Municipal Act, 2001 requires Council to review this policy at least once during the
period corresponding to the term of office of its members after a regular election.
ANALYSIS:
If the expense allowance were discontinued, members of Council could deduct from their income the
actual expenses incurred in the discharge of their duties including vehicle expenses, office -in -home
expenses, telephone, etc. However, they would have to keep records sufficient to satisfy Revenue
Canada such as mileage logs when their personal vehicle was used for business purposes. They
would also require a form annually from the municipality stating they were required to use their
personal automobile and have an office -in -home for the discharge of duties.
One other factor to consider would be the effect on OMERS benefits. The benefit is determined on
the employee's taxable earnings. If the allowance were discontinued, taxable earnings would be
higher. The increase in OMERS benefit is estimated as $123 for a Councillor to $200 for the Mayor
for each year of service. I respectfully suggest that this increased benefit would not warrant the
record keeping required.
C4 -
`As the one -third tax free allowance is considered a reasonable estimate of the expenses incident to
the discharge of a Councillor's duties, we respectfully recommend the continuation of the current
policy of considering one -third of the remuneration paid to the elected members of Council to be
expenses incident to the discharge of their duties rather than requiring each member of Council to
maintain extensive records.
RECOMMENDATIONS
1. THAT Report No. TR2006 -22 be received and adopted.
2. THAT Council resolve, pursuant to S. 283(7) of the Municipal Act, 2001, its intention that the one -
third of the remuneration paid to elected members of Council shall continue as expenses incident
to the discharge of their duties as members of Council.
Respectfully submitted,
iI � w7
Paul Gravelle
Treasurer
C.A.O. Comments:
Cow-lsa
Date: " (0 o
Dept. He
SPi
. .
Dept. Report No. TR2006 -23
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: Move Ontario
Funding
Department: Treasury
Date: December 4, 2006
R.M. File #:
Roll #:
BACKGROUND:
In the 2006 -2007 budget, the Provincial government allocated one time funding (described as Move
Ontario Funding) to municipalities to assist in financing road construction projects. The allocation to
the Township of Oro - Medonte was $778,035.
It was determined that this funding would be allocated as follows:
Line 3 — Horseshoe to Highland project $493,000
Line 14 — Barrie Road to Bass Lake Sideroad project $244,300
Transferred to Public Works reserve
To finance future road construction projects $ 41,035
ANALYSIS:
The actual cost of the Line 14 project was $54,974 under budget.
Due to the late starting date of the Line 3 to Highland project, the project will have to be completed in
2007.
It is recommended that any unexpended Move Ontario Funding as at December 31, 2006 be
transferred to the Public Works reserve to finance the completion of the Line 3 to Highland project in
2007.
cam.4ff,S, ,T,r4.I•IIIIl ;
1. THAT Report No. TR2006 -23 be received and adopted.
2. THAT any unexpended Move Ontario funding as at December 31, 2006 be transferred to the
Public Works reserve.
Respectfully submitted,
Paul Gravelle
Treasurer
C.A.O. Comments:
Date:
�Vo j
C.A.O. Dept. Head
-2-
c°
TOWNSHIP OF ORO- MEDONTE
..
Dept. Report No. TR2006 -24
To: Committee of the Whole
Prepared By: Paul Gravelle
Council
C. of W.
Motion #
Date:
Subject: Funding —
Sweetwater Park Recreation
Center
Department: Treasury
Date: December 4, 2006
R.M. File #:
Roll #:
BACKGROUND:
The 2006 budget allocated $500,000 towards the said project with funding as follows:
Contribution from the developers
$260,000
Contribution from Development Charges reserve fund $240,000
ANALYSIS:
As this project will not commence in 2006, we respectfully recommend that any contribution from
developers received as at December 31, 2006 be transferred to the Recreation reserve and
earmarked to be applied to the Sweetwater Park Recreation Center project.
RECOMMENDATIONS
THAT Report No. TR2006 -24 be received and adopted.
THAT any contribution from the developers as at December 31, 2006 be transferred to the
Recreation reserve and earmarked to be applied to the Sweetwater Park Recreation Center
project.
Respectfully submitted,
h i
Paul Gravelle
Treasurer
-2-
z1gasial
3
Dept. Report No.
To:
Prepared By:
TR 2006 -25
Committee of the Whole
Bonnie McPhee
AC00406
Subject:
Department:
Council
November 22, 2006
Treasury
AC00408
Statement of Accounts
21,067.00
Date:
C. of W.
451,853.80
AQ00323
November
December 04, 2006
R.M. File #:
Motion #
$ 1,768,535.56
Date:
Roll #:
Following is the statement of accounts for the month of November.
Batch No. Date Amount
Cheoue Resisters:
AC00404
November 01,2006
$ 160,531.11
AC00405
November 08, 2006
426,200.43
AC00406
November 15, 2006
254,123.22
AC00407
November 22, 2006
453,523.90
AC00408
November 22, 2006
21,067.00
AC00409
November 29, 2006
451,853.80
AQ00323
November 29, 2006
1,236.10
$ 1,768,535.56
Payroll:
PR00180
November 02, 2006
$ 24,214.13
PR00184
November 11, 2006
100,436.45
PR00186
November 25, 2006
86,183.60
210,834.18
Credit Card Registers:
AE00046
November 16, 2006
$ 510.04
AE00047
November 16, 2006
2,555.61 3,065.65
Total $ 1,982,435.39
L - r-I
RECOMMENDATIONS
1, THAT Report No. TR 2006 - 25 is received.
2. The accounts for the month of November 2006 totaling $ 1,982,435.39 are received.
Respectfully submitted,
Bonnie McPhee
Accounting Clerk
C.A.O. Comments: Date:
C.A.O. Dept. Head
t ,
TOWNSHIP OF ORO- MEDONTE
.6.
Dept. Report No.
To:
Prepared By:
ADM2006 -062
Committee of the Whole
Harold Daynard,
Manager of Information
Technology
Subject:
Department:
Council
Ontario Geospatial Data
Administration
Exchange (OGDE)
C. of W. x
Date:
December 13, 2006
R.M. File #:
Motion #
Date:
Roll #:
BACKGROUND:
The Land Information Network Cooperative (LINC) Memorandum of Understanding (MOU), forms the
basis for data sharing within Simcoe County. The Township of Oro - Medonte is a member of LINC.
Of concern is that the LINC MOU will expire at the end of 2006.
ANALYSIS:
Through meetings and discussions it has been determined that LINC should be replaced with the
Ontario Geospatial Data Exchange (OGDE) as the new sharing mechanism for the members of
LINC. OGDE will also open up the opportunity to share with a wider range of participants. The
Township of Oro - Medonte would be required to list the data that they own and also keep up to date
metadata. The data can be marked as private if the Township feels it is of a confidential nature. The
Township will be able to continue to share with the previous LINC members and also draw data from
other participants in the OGDE.
A recent vote of the membership showed that a majority of the LINC members wish to use the
Ontario Geospatial Data Exchange (OGDE) as their primary agreement for sharing data locally. It is
expected that LINC members will move to the OGDE agreement by the end of 2006 and the LINC
MOU will not be renewed again. (County Council Report PM 06 -107)
1, �
The Ontario Geospatial Data Exchange is a central component of the Ontario Government's Land
Information Infrastructure. The OGDE provides for the centralized sharing of geospatial data within
Ontario's broader public sector through a standard agreement, directory and distribution facility.
Responsibility for implementation and management of the OGDE has been assigned to Land
Information Ontario.
OGDE membership will come from all levels of government with a mandate in Ontario (the Federal
Government, Ontario Government and municipalities). Membership is also available to First Nations
and aboriginal communities as well as broader public sector entities such as conservation authorities,
and post- secondary educational institutions.
There are no financial implications to Joining OGDE.
It is recommended that the Township of Oro - Medonte enter into the Ontario Geospatial Data
Exchange Agreement.
RECOMMENDATION (S):
1. THAT Report No. ADM2006 -062 be received and adopted.
2. That the Township of Oro - Medonte enter into the Ontario Geospatial Data Exchange Agreement
with The Minister of Natural Resources to facilitate the sharing of land -based information.
3. And that the Clerk bring forward the appropriate by -law for Council's consideration.
Respectfully submitted,
F
Harold Daynard
Manager of Information Technology
C.A.O. Comments: Date. C
C.A.O. Dept. Head
2-
*01 0
Dept. Report No.
AOM2006 -063
To:
Committee of the Whole
Prepared By:
Harold Daynard,
Manager of Information
Technology
Subject:
Department:
Council
Administration Building
Administration
Colour Laser Lease
Date:
December 13, 2006
C. of W. x
Motion #
R.M. File #:
Date:
Roll #:
The lease of the Oro - Medonte Administration Building's colour laser expires on March 18th, 2007.
Three quotes were requested as per the Township's Purchasing and Tendering Procedures
Purchasing and Tendering Procedures Bylaw for a replacement colour laser. Xerox, Ricoh and
Hewlett Packard resellers were given specifications on quoting a new colour laser.
The requirements that were sent to the three vendors were as follows:
35 ppm color
45 ppm Black and White
4 Paper Trays
1 Multi- purpose tray capable of 90 lb paper and hold at least 100 pages
1200 x 1200 dpi
800 Mhz Processor
2 -sided printing
512 MB memory
10/100/1000 Ethernet
40 GB hard disk drive.
Tabloid Printing
Job Accounting
48 Month Lease
4 Year Warranty /Onsite Service Plan
Each vendor was reminded that Monday November 27th, 2006 was the cut off date for submitting the
quotes. Out of the three, only two vendors responded.
The following are the proposed solutions from Xerox and Ikon for a 4 year lease: t
Quarterly Cost including
Printer Model tax
Current Colour Phaser
Laser 770ODN $1,216.45
Xerox Solution Phaser 7760 $936.76
Ikon Solution
including $70 a
month Colour
Scanner option Ricoh CL7300 $923.40
ANALYSIS:
The following are strong reasons for leasing the Phaser 7760 colour laser with Xerox.
1. Xerox met all the requirements, while the Ikon product did not meet all the specifications
provided
2. Xerox is offering the new model of our current colour laser at a cost savings.
3. The current Xerox colour laser has given the Township reliable and quality printing for the last
four years.
4. Staff are familiar with the Xerox colour lasers.
5. Support has been reliable and prompt.
Financial Information based on entering into the proposed lease agreement with Xerox.
➢ Quarterly savings - -- $279.69
➢ Yearly savings - -- $1118.76
Therefore, it is the recommended that The Township of Oro - Medonte enter into a four year
lease with Xerox for the Phaser 7760 colour laser.
1. THAT Report No. ADM2006 -063 be received and adopted.
2. That staff be authorized to enter into a four year lease agreement with Xerox fora Phaser 7760
colour laser printer.
1PX
Respectfully submitted,
Harold Daynard
Manager of Information Technology
C.A.O. Comments:
C.A.O.
Date: 4L{
Dept. Head
-3-
TOWNSHIP OF ORO- MEDONTE
lagagal
Dept. Report No.
To: Committee of the Whole
Prepared By:
ADM2006 -064
Jennifer Zieleniewski, CAO
I
Subject:
Department: Administration
Council
Release of Conditions
73 Paterson Drive
C. of W.
Lot 18 & Pt. Lot 19, Plan 1719
Date: December 6, 2006
(Pts. 2 & 3, 51 R -5906)
Motion #
R.M. File #:
Date:
Roll #:
4346 - 030 - 012- 26170 -0000
BACKGROUND:
Correspondence was received on November 20, 2006 from Goodmans, Barristers and Solicitors,
requesting the release of conditions registered on title against the lands known as 73 Paterson Drive.
A copy of the correspondence and the registered indentures is attached for information (Attachment
#1).
ANALYSIS:
The conditions /covenants registered on title in the Schedules to Instrument Number 648342 and
Instrument Number 062966 were circulated to staff for comment. The Planning and Building
Department was specifically asked to determine whether the conditions cited were effectively covered
by other municipal policies or by -laws. As well, a title search was commissioned to determine
whether any easements were present on the property (condition 8, Inst. No. 648342). A site visit was
done to determine the exact location of the property and the impact of the conditions on the lands.
Conditions 1 to 5 are encompassed by the Township's zoning by -law. The Township's sign by -law
regulates the placement of signs and therefore condition #6 is redundant. Condition 7 has not been
complied with in the Industrial Park on and surrounding Paterson Drive and is unenforceable.
The title search conducted revealed that no easements were present on the subject lands. Therefore,
there is no rationale for Condition #8.
Lastly, the option of repurchase of the lands described on page 2 of Instrument Number 062966 has
expired.
Since the conditions /covenants that are part of Instrument Number 648342 and Instrument Number
062966 registered against the property known as 73 Paterson Drive are no longer relevant, it is
recommended that Council authorize a release to delete these covenants from title and amend the
register accordingly. A copy of the release is attached for Council's information (Attachment #2).
RECOMMENDATIONS :
1. THAT Report No. ADM2006 -064 be received and adopted.
2. THAT the Mayor and Clerk be authorized to execute a release of the conditions /covenants
contained in Instrument Number 648342 and Instrument Number 062966 registered against the
property known as 73 Paterson Drive (Lot 18 & Pt. Lot 19, Plan 1719 (Pts. 2 & 3, 51 R- 5906).
Respectfully submitted,
7
Jennifer Zi niece
Chief Administrative Officer
-2-
DELIVERED VIA EMAIL: caoAoro- medonte.ca
November 20, 2006
Township of Oro - Medonte
148 Line 7 South
Oro, ON
LOL 2X0
Attention: Jennifer Zieleniewski C.A.O
Dear Madam:
Re: 73 Patterson Street, Orillia (the "Property ")
CFM Corporation (the "Owner ")
t e
Barristers &Solicitors �
250 Yonge Street, Suite 2400
Toronto, Ontario Canada M5B 2M6
Telephone: 416.979.2211
Facsimile: 416.979.1234
goodmans.ca
Direct Line: 416.597.4294
scrisp @goodmans.ca
We are the solicitors for the Owner of the Property. Mr. Bruce Hoppe suggested that we write to
you regarding the release of the restrictive covenants affecting title to the Property as set out in
Schedule "B" to each of Instrument Nos. 648342 and 840604, and the option to purchase reserved in
favour of The Corporation of the Township of Orillia, now the Township of Oro- Medonte (the
"Township ") in Instrument No. 840604. Copies of these instruments are enclosed for your
reference.
Torys LLP, the solicitors who acted for the Owner when it acquired title to the Property, were
advised by Andy Karasikakis in January of 2005 that the restrictions set forth in Schedule `B" to
each of Instrument Nos. 648342 and 840604 were now covered off by the new zoning bylaws and as
such, these restrictions could be released from title to the Property. Furthermore, it appears as
though the option to purchase in favour of the Township has expired and, in any event, has not been
exercised, and therefore should also be released by the Township.
Accordingly, we enclose herewith a release of Instrument Nos. 648342 and 840604 from title to the
Property, which is to be executed by the Township as indicated. Please arrange to have TWO (2)
copies of this release executed and one (1) copy returned to us by facsimile and by regular mail.
As the Owner is completing a financing of the Property which is scheduled to close in short order,
we would appreciate your immediate attention to this matter.
Goodmans"'
34 .
y°
E
Page 2
If you have any questions, or require any additional information, please do not hesitate to contact the
undersigned.
Yours very truly,
encls.
CC. Daniel Shapira
GOODMANS \CRISPS \5377561,1
I
ome wiwwr awe 648
.mm 342
Nessus etl GiY a. LImUN.'rorm,o
z his daturt
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c
P
WItt1PSBPth that in consideration of other good and valuable consideration
and the aim of ONE ----- - - - - -- ($1.00)----------- - - - - -- dollar of
lawful money of Canada now paid by the said grantee to the said grantor (the receipt
i whereof is hereby by it acknowledged) the the said grantor DO TR
GRANT unto the said grantee in fee simple
ALL and Singular that certain parcel or tract of land and premises, situate, lying and
being in the Township of Orillia (Southern Division), in the County of
Simcce and being composed of Part of Lot 14 in Concession 2 in the said
Township, which said parcel or tract of land is designated as Part 2,
as shown on a plan deposited in the Registry Office for the Registry
Division of the County of Simcoe as Plan 5111-5906.
r II it I
�t
'c
made in duplicate the 14th day of March
aone
thousand nine hundred and seventy- eight.
o
In purauourP of the 04orf Marine of 1))onueguieree Art:
'
�
7piPtUlPPtt
`r
7
�•:'S
THE MUNICIPAL CORPORATION OF THE TOWNSHIP
°
OF ORILLIA,
y, ` •J
hereinafter called the "Grantor"
OF THE FIRST PART;
V
- and -
4.
u ='j
304746 ONTARIO LIMITED, a company incorporated
f u
under the last of the Province of Ontario,
hereinafter called the "Grantee"
OF THE SECOND PART;
0
:v
c
P
WItt1PSBPth that in consideration of other good and valuable consideration
and the aim of ONE ----- - - - - -- ($1.00)----------- - - - - -- dollar of
lawful money of Canada now paid by the said grantee to the said grantor (the receipt
i whereof is hereby by it acknowledged) the the said grantor DO TR
GRANT unto the said grantee in fee simple
ALL and Singular that certain parcel or tract of land and premises, situate, lying and
being in the Township of Orillia (Southern Division), in the County of
Simcce and being composed of Part of Lot 14 in Concession 2 in the said
Township, which said parcel or tract of land is designated as Part 2,
as shown on a plan deposited in the Registry Office for the Registry
Division of the County of Simcoe as Plan 5111-5906.
r II it I
�t
Mw.huwe aw.r —v... s—nt
successors
TO HAVE AND TO HOLD unto the mid grantee its kdffl and cashing to and for
Its and their sots and only use forever,
SUBJECT NEVERTHELESS to the reservations, limitations, provisoes end conditions
expressed in the original granl'thereot from the Crown.
SUBJECT also to the building and other restrictions and conditions act out
In Schedule "g" herein which said restrictiona and conditions the grantee
covenants to oboexve and the said covenant shall run with the land hereby
conveyed and shall bind the successors and assigns of the grantee herein.
The Grantor hereby reserves the right to amend, vary or walva the said
restrictions by instrument in writing.
The said grantor COVENANT s wit;, the mid grantee THAT it be a the
right to convey the said lands to the mid grantee notwithstanding any act of the mid
grantor
AND that the said grantee shall have quiet possession of the gold lands free from all
encumbrances.
AND the mid grantor COVENANTS with'the mid grantee that it will executs
such further assurances of the said lands as may he requisite.
AND the mid grantor COVENANTS with the said grantee that it he a done no
act to encumber the mid lands.
AND the said grantor RELEASE S to the mid grant" ALL Are claims upon
the mid lands.
IN WITNESS WHEREOF the said parties beret* have hereunto set their bands and seats.
BtgncD, 001sh gad $rltavreh
IN THE PRESENCE OF
THE MUNICIPAL CORPORATION
OF OgILLiA
�4
r
I ty a. L
,'.Vt
J
SCU6Ull4E a'R" .
RESTRICTIONS AND CONDITIONS WNICII RUN WITH THE LAND
1. Pront Setback No building or structure shell be situated on n
lot closer than fifty (50) feet to any street lire, and where applicable,
the front of the building shall be parallel with a street line.
2. Side Setbacks 40 building or structure shall be situated on
a lot closer than fifty (50) feet to thenorth limit or,southlimit or cloder;t
than twenty (20) feet to the east limit or vest limit of the lot.
3. Greenbelt Area No parking shall be permitted within the front .'
fifty (50) feet of the lot which shall be a greenbelt area, being the
tortherly fifty (50) feet of this property.
4. Parkin, No parking shall be allowed with the exception
of guest parking at the side and rear of the building and staff and
employee parking at the rear of the building.
5. Storage of Materials or Products No materials or manufactured -
products, shall be stored except at the rear of the building end'" materials
or manufactured products shall be stored until a hedge screen or other type
of screen approved by the Tonehip Building Inspector has been constructed
to block the parking and storage areas from public view from the street.
6_ Signs No sign shall be erected on the premises or
placed on the building unless they comply with the regulations of tale `
Department of Nigtxays of Puterie and are approved by the Toanahip Building
Inspector_ _ ip,5l4 _
7. No building shall be constructed on the property unless the front of
the said building is constructed of either brick or stone from ground level
to railing height without the approval of the.Township Council.
a. Basements no building, storage or parking shall be
,permitted on the land reserved herein by the grantor as easements. Tha, .
assessors shall be as designated by the Township engineers prior to
jmpletion of the transaction-
i
A071
t{ p yp
' IN THE MATTER O0 ii131a�ECOUnty o part of Lot 14, Concession 2, Township
THE LAND TRANSFER TAX ACT, 1974
Affidavit of Residence
1
(insert brief description of land)
t0 304746 Ontario Limited _
(insert names of all transferees)
Alfred Kufner of Township of Orillia, County of Simcoe
(print name and address)
MAKE OATH AND SAY THAT:
1. 1 am (place a clear mark within the square opposite that one of the following paragraphs that
describes the capacityof the deponents.
City
(a) A person to whom or In trust for whom the land conveyed in the above-described conveyance
E]
is being conveyed;
(b) One of the trustees named in the above - described conveyance to whom the land is being
❑
qq°rtr��yY�Yesid n of th
(c) MCtm'iisferee name made abovedescribetl convoys nce;
xx
(d) An agent authorized in writing to act to who is a person
El
name of principal)
described in paragraph above (insert only one of paragraph (a), (b), or (c)
above);
(e) The solicitor acting in this matter for who It a person
El
name of client)
described In paragraph _ atwve (insert only one of paragraph (a), (b) or (c)
above);
and as such, I have personal knowledge of the facts herein deposed to.
2. None of the transferees to wham or in trust for whom the land conveyed in the atnve- described convey,
ance is being conveyed is, within the meaning of the Act, a non-resident person (strike out this paragraph
it inapplicable).
3. following persons to whom or in trust o ,d canveled in the abovedescribed conveyance
is i n ns within the meant
nil
(insert the name and place of residence — or in the case of a corporation, the piece of incorporation — of
any transferee who is a non-resident person. if space is insufficient, attach a list of those transferees who
are nonresident persons.)
4. f have read over and considered the definitioru of "non-resident corporation' and "nonresident person"
set out respectively in clause t and S. of subsection 1 of section t of the Act.
Sworn before meat the
City
Of
Orillia
in the
County
of
this
day of
simcoe
A Co r &l l.,
DEFINITIONS OF "NON-RESIDENT CORPORATION" AND "NONRESIDENT PERSON'
s
By clause f of subsection t of section I of the Act, "nonresident corporation" moans a corporation incor.
purated, formed or otherwise organized in Canada or elsewhere,
(1) that has issued or allotted shares to which are mtachgd -50 per cent or more of the voting rights
ordinarily exercisable at meetings of the shareholders of the corporation and that are owned by
one or more individuals who are non - resident persons, or by one or more corporations incorporat-
ed, formed or organized eisewhom than in Canada, or by any combination of such individuals and
corporations;
-(ii) that has issued or allotted shares to which are attached 25 percent or more of the voting rights
ordinarily exercisable at meetings of the shareholders of the corporation and that are owned by
any one individual who is a nonresident parson, or by any one corporation incorporated, formed,
or organited elsewhere than in Canada, but this subclause does not apply where it is established
to the satisfaction of the Minister that such Individual or corporation does not in fact exercise
control, directly'or indirectly, over the corporation that has issued or allotted to such Individual
or corporation shares to which are attached 25 per writ or more of the voting rights ordinarily
exercisable at meetings of the shareholders of the corporation,
(iii) one-half or more of the directors of which, or of the persons 6ccupying the position of director
by whatever name called, are individuals who are rmn- resident persons;
(iv) without share capital and one -half or more of the members of which are nonresident parsons; or
Iv) that is controlled directly or indirectly by one or mom non - resident persons, Including a non.
. residentwrporation within thedefinition contained in the provisions of this clause other than this
subelause;
By clause A of subsection t of section t of the Act, "non - resident person" means
III an Individual who is net ordinarily resident in Canada or who, if ordinarily resident in Canada, is
neither a Canadian citizen net an individual who has been lawfully admitted to Canada for per-
manent residence in Canada;
(ii) a partnership, syndicate, association or other organization of whatsoever kind of whirb one -half
or more of the members are wri- resident persons within the meaning of subdause i, iii or iv m• in
which interests representing in value 50 per cent or more of the total value of the partnership
property are beneficially owned by non - resident persons within the meaning of subclause I, Iii or
Iv;
(ill) a trust established by a non - resident person within the meaning of subtafe se i, S or iv or in which
nonresident persons within the meaning of subdeuse i, it or iv have 50 per cent or more of the
beneficial interests in the corpus of the trust or in the income arising therefrom,, and "trust'
Includes the trustees under such a trust in their capacity as the trustees thereof; or
(iv) a nonresident corporation.
}
AFFIDAVIT OF SUBSCRIBING WITNESS
1,
of the
in the
drake, dath, And nest
I Am . nnba riblao, Avit... to It, Attached inotrument And I was present and AM It #xautAd
At by
I verity balky# that each person whom sigookay, I whaamed Is the party of the Annie no= referred
to to the ImDan"It.
SWORN belom, me At the
INA
tiny of
I.. ..A .... ..........
WAm A at, veo W Wlnmvl A, oe-. As heats, e� so,
WN 0* WAMA-1 Aha boo, wad Ce At. am Aw imma I= A AA1 Ado,. amor a manes
boars -1-1 al alenml . .. 1. f.— .1 rawftfrr A. 1. A. dome 'I -,to 6ghAm ow. An A— noose
at,eeave 1.1. . mdota4 . —. . hao—, As or—wa re, I.)".
THE LAND TRANSFER TAX ACT, 1974 - AFFIDAVIT'OF VALUE OF THE CONSIDERATION
avw 1.
IN THE MATTER OF THE CONVEYANCE ..de
ten. VIA
by: The tfanti.apal CQrPor41qM of the Townsbip--o t OX1111A . ... .....
--------
............. . ..
vow,—)
.... .... ..... ...... . ... . . ..........
....... -- . ...... ....
---- ------ -1 . . .....
An the 14th day At March 78
1, .. ...- -Jofiteiph Talhut.1cqlaut .....
ofthe - . ... ................ -.7majilp ........ . .... ...... . ......... .... . .... . .....
......... .
in the clitud$-of Si"Coo-, --- -- -
MAKE OATH AND SAY MAT:
saw Move,
I� I .
the
, acow.
X.=
Added I. a. within (or ."Ashol) 'monyonce.
CTodtGr
2. 1 have a demand) knowledge of the facts stated in this afidavil.
A
1
S. (1) The total consideration for this D.&SAtion has loan 0110'sted as settees:
"of
momemarw
(A) Lord, lathing, flat.,. ad AW.ill
7
..-At
.c-Heel 1.
(b) Chattels- judes of torint. personal property (am note)
nil.___...
emmrPy
TOTAL CONSIDERATION
d0aw., Dow
- as amee
(2) The Ives conmelmakia. I., the tra..f., or Ay.yA.. for
.me .
Land Transfer To. yurpoaee I. As follows:
or
tm oo.",
(A) Idrdes paid I. each ---- ---
7,514.50 an
(b) Property simulated in exchange (Detail artery) . ......
Of man
As
(a) Be mines transferred to the value of (Detail bal.) ...........
does
(d) Inalantes of existing Atormaltrabeas With Interest Ming at daft of transfer .._...5_...
... _ni.><........
(A) Manias AnAnsed by m.less. ..&a this tMA.U.. -- _- --- . ...... _..5.........
(f) Lines, breaths, annuities end maintenance rh.rsal to Which transfer 1.1 6ubJmL,L-,
(a) Other (Dotal) below) .... ... S- .
....... R11-
TOTAL CONSIDERATION (should Agree with 3(1) (A) Aide.) .. . ...... . __$..
7.514,50-
4. It consideration I. weripid, 1s the trend, for natural love and Idlestota? ......... ... .. .. . ...... ..........
.
........ Ida ...... ........ --- ... ...
B. If As, what is the relationship between Granter and Gmat.el
. .. .......
........ ... -01A ............
6. Other maratrim and explanotimu, U ameamrs, . ...... ... . ...
... ... ....... ...
SWORE before Am I he City
I. the County of $
of OrUlia
)0+�-Iyh Talbot �m
Rd. 36 d.1 —d"—T7, 1978 A.
j
wea-a-
9
AFFIDAVIT AS TO AGE AND MARITAL STATUS
LIFE
at the
in the
make a.th and wy: When executed the attached Inetrim.ot,
nnlW�ew
r
IIWE
BHib Wt I W86
IwpplkSM
at hest eighteen year. old.
marled / diverted t Wldawer.
wee my wife / husband.
We wen married to each a01er.
We held tb. lead w Lint Tmenta /Trmten /Faramr.hiF Fmyerty.
MKea[ or
G�utla, .le.
(SEVERALLY) SWORN befor. me at the
Oda day of IR }
. wxmse�wee cae u." e..w.nra Oc.
s � t
A
V
W--),�•Lwfwi4.l
w,
m
off
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o
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¢
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rc
'
NoramislUaa eo a1Y0196ba? a6J OxAHa6atl a6 Ot aaY.{B 9iN1
I
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9
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I
NrwVM r.9C GNMrI. LNht� hrrx, v,IMw, .ap.uanl Cnmenl 1'IV w
rmn Ilti
made in duplicate the twenty -third day of July
one thousand nine hundred and eighty -four
}a'furauaarr of the 04pri Parma of (Bonurgaeura Art:
�ettneett
THE CORPORATION OF THE TOWNSHIP OF ORILLIA /
and
;I
a
hereinafter called the "Grant)r"
OF' THE FIRST PART
um D
NAUGHr3 PRODUCTS I�e cote company incorporated
under the laws of Canada
hereinafter called the "Grantee"
OF THE SECOND PART
;i Ylyµ(t(jCg$etlj that in considerationot other good and valuable consideration
If and the even of TWO----------($2.00) ------------------ ---- ----DOLLARS
now paid by the sold Grantee to the said Grantor, the receipt whereof Is hereby by him acbnoa I.
( edged, he the said Grantor DOTH GRANT unto the said Grantee In tee aimpla
THOSE )ands and premises located in the following munh imdity, name"„
in the Township of Orillia (Soothe" Division) County of Simeon,
and being composed of all of Lot 19 on Registrar's Compiled Plan 1719 for the
said Township.
11rm rnmki...a
14 •x 1'.0 : 'z
TO HAVE AND TO HOLD unto the Bald Grantee, his heirs, executors, administrators and
assigns or its successors and assigns, as the case may he, to nod for iheir sole and only use
foreve, save as hereinafter provided:
SUBJECT NEVERTHELESS to the reservations, limitations, prncisoc+ and cnnditi„n,
expressed in the original grant thereof from the Croavn.
The said Grantor COVENANTS with the said Grantee that he Las the right to
convoy the said lends to the said Grantee notwithstanding any act of the said
Grantor.
AND that the said Grantee shall have quiet possession of the said lands free
from all encumbrances.
AND the said Grantor COVENANTS with the amid Grantee that he will execute
such further assurances of the said lands so may be requisite.
AND the said Grantor COVENANTS with the Paid Grantee that he has done we act
to encumber the said lands.
AND the said Grantor RELEASES to the said Grantee ALL his claims upon the
said lands, save as hereinafter provided:
THE Grantee covenants on behalf of itself, its successors and assigns, to
use the lands herein described on a continuous year -round basis as part of
its commercial operation on the abutting lands being Lot 18, Plan 1719. for
the Township of Orillia (Southern Division) within a period of four years
from the date of the registration of this Deed and hereby grants on behalf ^
of itself, its successors and assigns, to the Grantor an option that the
Grantor may re- purchase the lands herein described for the lion of VO THOUSAND
($2,000.00) DOLLARS in the event that the use is not carried out as aforesaid. 0
The Grantor may give notice exercising hie option within sixty (60) days after
the expiry df the four-year period, which notice my be given by registerad
mail addressed to the Grantee, c/o its sal Seitoxa ,('t1weL+tyrork +PJLrktutUr 130
Addib0If 51 Wl- Iouio,Ddoti, and notice shall be deemed to be given on the dera
mailed. The closing of the transaetfan shall occur on the 30th business day
next the date of the giving of notice and on closing, the Grantee covenants
to convey the subject lands to the Grantor free and clear of all claims,
liens and encumbrances.
SUEJECT ALSO to the building and other restrictions and conditions set out in
Schedule "A" herein, which said restrictions and conditions the Grantee
covenants to observe and the said covenants shall run with the lands herehv
conveyed and shall bind the successors and assigns of the Grantee herein.
THE GRANTOR hereby reserves the right to amend, vary or waive the said
restrictions by Instrument in writing.
PROVIDED tot In emdrumg tote pee.e.te the word. "Grantor' Intl - Great." nod th f .mw '%I ". ^hi,"
er " him" "Istlog thors, end "I" thrawlih .hall be read and ovelruN as "Cranlvr" or "uroltan ", •Crone." ),
or "Grantees' end 'he ' hp" "a" es "they" "his "ber" ..K." or -.0m In. v, c�came n her ". "W or "then%
raps Ovely, m tM mnmd4 and denier of the party or sal¢, "."I the ...Ali
or war earn winning threwnh.ball be casts ad as agreeing with the Bald ur.H or prows. .a ,chtltnmd. _
IN WITNESS WHEREOF the said parties herein have hereunto net their handy nttd seek.
r�
Otgnrb. Braleb anb$rhorrcb 'pNil OF �g3
IN THE PRESENCE OF THE CORPORATION OP THE To,NNSt Y•JW If9I It
• ',1y3 f.
#
PEN.�a �'!�Igitl.lfwis.Y�4�/ —a -- `_• 3
/ {i e' i4 }i:
J DO 09 I'M
.t M •b
r
a N
Be. m dp t x
SCREDU4E "A"
RESTRICTIONS AND CONDITIONS WHICH RUN WITH THE LAND
� H
1. front Setback No building or structure shall be situated on
a lot closer that fifty (50) feet to any street line, and where applicable,
the front of the building shall be parallel with a street line.
2. Side Setbacks No building or structure shall be situated on
a lot clover than fifty (50) feet to the north limit or south limit or closer
than twenty (20) feet to the east limit or west limit of the lot.
1. Greenbelt Area No parking shall be permitted within the front
fifty (50) feet of the lot which shall be a greenbelt area, being the
northerly fifty (50) feet of this property.
4. Parking No parking shall be allowed with the exception
of guest parking at the aide and rear of the building and staff and employee
parking at the rear of the building.
5. Storage of Materials or Products No materials or manufactured products
shall be stored except at the rear of the building and no materials or
manufactured products shall be stored until a hedge screen or other type of
screen approved by the Township Building inspector boo been constructed to
block the parking and storage areas from public view from the street.
b. Signs No sign shall be erected an the Premises of
placed on the building unless they comply with the regulations of the Miniatry
of Transportation and Communications of Ontario and are approved by the
Township Building Inspector.
f 7. No building shall be constructed on the
property unison the front of the said building is constructed of either brick
or stone from the ground level to ceiling height without the approval of the
i
Township Council.
I
I 5
We Form t Land Transfer Tax Act °• ° °" «° ° °
AFFIDAVIT OF RESIDENCE AND OF VALUE OF THE CONSIDERATION
,4MATTER of THE CONVEYANCE UF'IimMw,rae,rgrrAwarn•a�...Lat .19n ..Regiatzar.'. a . t;OmP,i led..Flan.......
,! ..Na.. 1719... Tosrmshi8..o£. Ari111a e..CvantY. a£. BImDOa ............................. ..........
...................................................................................... ..... ....... ..
.................
'RY ywarrnaae, erwrmwyslasMrwe .TUB..CDRP4RATIPN.OF.'''UE.20 M&U1F..QF..QRI LLIA .......................
............... ............................... . ............................................ ...............................
Tone.Mrnuaanrwaonwaemworwm nmss+xrvra.... FtAUGH.'.5.. RR4DUCT5. kSMITUA ............... ................ ....
............................................................... .. .......... ...........:... ..............................
.
1. nwm weeew,s•Marafteemotelem.. H"K. A"(uLDa.o£..the.. Town. of. .ce 104OI D...in..the ................
... ....Eag$OcAl .M=ic.iPalitY.. of , Rael .... ........ .... . .... . ................ ........... ...............
,..
t Ism( WC a+ cN+, mMwaMWsµenepDaHrounlaMNfA •MN,+MygnpnDM iMlWawlbes MetirxayMrMdponsaf (4Y nas lrohwrtwy
( ajAgrWninfrvallorwlwmihelOMeonWWObtlbabovadeeelibed COmaYannbbinpranWyed:
❑ Ib) AhuelBaMOreElniOanbovWxx (Ihetlwnveyanwl0whIX11tila landlaDainpwllvVyod
iU AIMMIereanamadin @.aboraMeulbed conveyance;
❑ Id) TheeulbrNadepenAWwllcllIXtttOpinlAMltaMedronforM+ annamHJUa, 4x1gg4).• ........ ...............................
..:............. ........ ....................................................... ...............................
............................ dncribetlinvua8�aph(N ta), Sd. W ebpWlaea.ewarwns+. roaaAwk•,aa.nw•Mw
6 fa) 37NRaaMeraa6'! m@ x�' thmta6keDa9ts�( n. gyTreaaereramnaNedtoonwrtM ..aIX,rnrum,a,00,an xur ..............
......... HI+DGEI B • BRODUCTS• •LIHI+ FED ................................. ...............................
........................... dbwwel in luuapraphte) (a), NA (N abovelM1wkcownrwrncnnMSad /uMagyypeM
❑IO AbMbrdedeaulbadinperapraph( ydavM wr,avwgwwep5 nln/wf4saovga•IP'k+we)entl am.......... a.....ltan.....
bohslfSMOnbohAllol pw. Ym• awagwU .............................................. ...............................
whob rtryawuaedaurlbsdlniwepMphl tMrawhandgnPrep 'r(eAWwf4+la'aas.µwkeWl
entlaeauNlbW poronaiSnewledpedlhelaGShuelndapaee0lo.
2. 1 have bad and cvnaidwod the doliniiNns of `hoom"01 corporation" and "neeme Admt PerWen" Wet Vel nSDealleelY In 01....9 1 DX0
Ne(D)PI iM Aa.nu towh on Or
9. The telbyMp paraaM to whom q M Nei Ipr whom.11w Nnd convoyed in IM aboretleanlbedwnvayanw As bang wnwyed an rwmaltlenl
panmmwlthlnVwmea nln ➢ a)thaAp.n•rMw.nuwrU ............................................ ...............................
.... NONS ...... . ...... ........ .............. . ... ..... ... ........ .. .......
..........._.. ...............................
....................................................................................... ...............................
A. THE TOTAL CONSIDERATION FOR THIS TRANSACTION b ALLOCATED AS FOLLOW&
(N MOnNSDeidnloAapeWa, eWh .......... ............................... S2ACAR, AD....
0) Mo 19e94SOAMUmod(+ MwPNUWrud811 •nuroEacr+Nndap•arorp+KavupAS/. S.� {.X ..........
( wGi venbecMtoWMU ........ ............................... S.tlil..... I....
N) Propeeiy naMbnedWmIft. 0, onam- ad .............................. {.flit..........
M16acunlleertanelu redlolbvanaot( 0ebuaMOw9 ............ ................ .,, Nts"Wo
b) lieM, lepecbe, umuNbsandmaldanNwdurpeslowNChi (HMIm Ie WNeM... II. R�.......... any"
10 OlhnWbobbwreldwaibnmbN. albbMlnnelutavNaraauAwd ..:......... S n i nttmNA
fty0y wt•
(W VALUE OF LAND, BUILDING, FIXTURES AND aDODVRLL SUBJECT TO . wow
LAND TRANSFER TAX (TOTAL OFfUbN1 ............. ............... 62.000 00 2(000.00
....... •........ i...•........•.. Aort¢Attc
0) VALUE OF ALL CHp11Eta- 7lwneonM4bNPerwMlDropenY n11
Maea6p ..awa..wwa.+w,rowwauwmrww
lwwa.mb.An;ana raawAUw m.. aa ........ ............................... a.. nil.........
0 OihuwafltlweSOn taveMadbnrwlMdWNin(WM @lebae ... .......................:....... S
0 TOTALCONSIDERATION .................................. ............................... S 2.000.00
E Nconeideretbnbnwnlnat0aaerbStNa...... 0elwwnDe......ndl...... eeandabbpwpMaatwrneyarse.. .....unNnL ..........
EN the aonabe(Alba la mminoL WUb lend Subject Lanny moumbeymm? ......................... ...............................
T. Oibr remarhS amisaDbaSllaM,11 Mcebary .............. ........ .................... -- ............. ........................
.....
swoxablaemeetiha city Of Toronto
loth, MUnioipalitp of Metropolitan Toronto
tNS deyoi Avguat IS$4
�1l/'^��� ................. uM .... ..............
ACommbabnutornAlnpAMMe 4�l�t e. nuan)
PROPERTY INFORMATION RECORD
A pNUlbeMtueounxrumenl:..... RPM .................................. ilab ................ ................. ...............
B, w AG drEahotD! oP? !IYbalgcanvgaoLu,Nisahi ....... ........ ................@........ ...............................
not'avaiYRw..
( wAG1l6LI10�IMONO. OI, rvaN4 .......................................................... ...............................
c. Mdn adw top)Imhnlaa NMlvam mawe(tnane n Ad brmoDen DabNwnveyed awMaanpwrB......... r .....
.•,f�,aoAe,,, Prndacte,L ted,•,35 RUtertlord,Ro8.800th,,rempton {, Ontaip
. •..•........ , L6W 3J3 •.
...........
............................................................ .......................a..s.1.. ......_........
0. to nepbirdinenumbu/ abet[ OnarYencooTaayn +r b elnpeonnryoON.nWwT ....?! R7:..@ YBtiY 'T14 ..........................
IwLepsdtlqulPUUtoly +oD,RYCO^r,Yad: EllM +sinDAOSDOVr. YesO NoO NOIKOOMIE)
E Nemola)SndedNmgeM teaeMb,utu4eYadldlw FutArd Repinry 011baaeeonry - ^_�
D. R. Ange son
, „.
”" " "C ieeeYsi, BT O}ik a '�Yectiwell Rmisi umnowP IL
SE'retitkestj•• twRrob�Orx.Na
..'. 4+ rirotitA ,e..Ontai>},c ................
11 5�:;i i3 ............................... R,dm +BmDab
AMDAVIT OF SUNCNDINO W ITNPSS
i,
of the
In the
>m".Sth and w:
ron com.ia I em s eabatrlblM witness to the checked lfl t ment AIA 1 wee ymemt end mw it eeeroted
'- •x emlfat i redly believe that each pet." whew el,nawn I witnee,ed IS the Dart, of Um melt nerve Mfttrtd
w in the In Uum"L
SWORN Mfodt ma tt the
thin dry of 18
. row.nmtet m. mue .rnwnu. nc
.wa». We e.• m.wceamn.mrmnnt . mrmlam..eewar w arenmfaamt ahe. wat..v mry
V N row.rad I4i m .^<mt^Xt n'. Wa.a..mrn.t stn. >n, 4 •im..w I.,ee •fsv of •.aunt u NmmrY fm Is U mmYa N far rW
rNUr aa1[Ilafr ^f NMY Fa1mN 4W W pmA VAma 4enuv t M4Mw1 W mebav1d b tlbrY aM eulnaY4 M YMi W in (u MY.
� 99 � titQ•i! y K'
V {y
p r 0.� 1•� r4 tl O 3 > � (li rt���
a
9� rt
5 n
�
/n�:i�
o tQ in i t!I n
WLL
Yi�
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fin �
V
h
N
,$
rv2
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K
S
HUIaYN i<rnm 14 a1Y]ae�Ml]........... Y t JJtAR fl.l ,
t'- 3'F�tP�31`�EN7 i�
� m -�
WHEREAS by virtue of the restructuring of THE CORPORATION OF THE TONSHIP
OF ORILLIA effective January 1, 1994 under the County of Simcoe Act, 1993, THE
CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE is the successor benefiting
party under (i) the option to purchase and restrictive covenants set forth in Instrument No.
R0648342Z registered September 5, 1978 and (ii) under the restrictive covenants set forth in
Instrument No. R0840604Z registered August 24, 1984, both of which are registered against title
to the lands described under PIN 58566- 0084(LT) (the "Lands "), of which CFM
CORPORATION and 2089451 ONTARIO LIMITED, operating in partnership as CFM
CANADA, is the registered owner.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE has determined that the
restrictive covenants set forth in each of Instrument Nos. R0648342Z and R0840604Z are no
longer required and therefore should be deleted from title Lands.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE confirms that the
option to purchase in its favour set forth in Instrument No. R0840604Z has expired and therefore
should be deleted from title to the Lands.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE, being the sole
benefiting party under the option to purchase and restrictive covenants set forth in Instrument
No. R0648342Z registered September 5, 1978 and being the sole benefiting party under the
restrictive covenants set forth in Instrument No. R084060Z4 registered August 24, 1984, hereby
releases all of its right, title and interest in and to the Lands and hereby consents to the deletion
of Instrument Nos. R0648342Z and R0840604Z from title to the Lands.
The within release is given in support of the Application to Amend the Register made under
Section 75 of the Land Titles Act by CFM CORPORATION and 2089451 ONTARIO
LIMITED, operating in partnership as CFM CANADA to delete the said Instrument Nos.
R0648342Z and R0840604Z from title to the Lands.
DATED AT Oro- Medonte, this day of December, 2006.
THE CORPORATION OF THE TOWNSHIP OF
ORO- MEDONTE
Per-
Name: H.S. Hughes
Title: Mayor
Per-
Name: J. Douglas Irwin
Title: Clerk
UWe have authority to bind the corporation.
�h
To: Jennifer Zilelenewski, CAD
cc:
From: Paul Gravelle, Treasurer
Date: November 30, 2006
Subject: OSTAR Funding
MEMORANDUM
R.M. File #: F11- 011871
Roll #:
Please be advised that the Province has notified us that our request for additional OSTAR funding for
the water system upgrades has been approved. Please note that the additional funding relates to the
Province's one -third share. There is no additional funding from the federal government.
The additional funding is as follows:
Eligible costs — as originally approved $913,699
Eligible costs — Final approval 1.634,651
Additional costs eligible for funding $720,952
Additional Provincial funding - 1/3 of above $240,317
Distributed as follows:
Township of Oro - Medonte $237,200
Lake Simcoe Regional Airport $ 3,117
To:
TOWNSHIP OF ORO- MEDONTE
u irrT�Tir+7c ?Ioil1 +,1
Mayor and Members of Council
cc: D. Irwin
From:
Date:
Jennifer Zieleniewski, CAO R.M. File #:
December 5, 2006 Roll #:
Subject: Procedural By -law
I have attached for your perusal a copy of the current Procedural By -law and amendments.
A discussion of the By -law will be placed on the Committee of the Whole Agenda for Wednesday,
December 13, 2006. Recommendations will be brought forward at that time for your consideration of
possible amendments to the by -law.
Please contact me if you have any suggestions that can be investigated prior to the meeting.
'.
The Corporation of the Township of Oro - Medonte
By -law Number 2002 -138
Being a By -law to Govern the Proceedings of Council and Committees of
Council in the Township of Oro - Medonte and to Repeal By -law No. 95 -44
WHEREAS the Township of Oro - Medonte By -law No. 95 -44, being a by -law to govern
the proceedings of the Council was passed under the authority of The Municipal Act,
R.S.O. 1990, Chapter M.45, Section 55;
WHEREAS the Municipal Act, S.O. 2001, c. 25, Section 238(2), provides that a
municipality shall pass a procedure by -law for governing the calling, place and
proceedings of meetings;
AND WHEREAS the Interpretation Act, R.S.O. 1990, c. I.11, s. 5 allows a by -law to be
passed under power of the Act , such by -law not to come into operation until the Act
becomes effective (January 1, 2003);
AND WHEREAS the Council of the Corporation of the Township of Oro - Medonte
deems it expedient to repeal By -law No. 95 -44 in accordance with The Municipal Act so
that it may reflect the current practices, procedures and statutory requirements of
Council and Committees of Council;
AND WHEREAS under the authority of Section 55, Subsection (2), and Section 102 of
The Municipal Act, R.S.O. 1990, Chapter M.45, as amended, state$ that every Council
and local board shall adopt a procedure by -law for governing the calling, place and
proceedings of meetings, and that every Council may pass by -laws and make such
regulations for governing the conduct of its Members as may be deemed expedient and
are not contrary to law;
NOW THEREFORE the Council of the Corporation of the Township of Oro - Medonte
hereby enacts as follows:
1) That the proceedings of Council and its Committees, the conduct of the Members
and the calling of meetings shall be governed by the provisions and regulations
contained in Schedule 'A' attached hereto, and forming part of this by -law;
2) That "Robert's Rules of Order" shall be the basis of interpretation of questions of
procedure or order not provided for in Schedule'A';
3) That should any section, subsection, clause, paragraph or provision of this by-
law be declared by a court of competent jurisdiction to be invalid, the same shall
not affect the validity of the by -law as a whole or any part thereof, other than
the provision so declared to be invalid. Any provincial Statutes imposed contrary
to this By -law shall take precedence.
4) That this by -law shall be known as the "Procedural By -law"
5) That By -law No. 95 -44 shall be repealed in its entirety.
6) That this by -law shall take effect on the 1' day of January, 2003.
BY -LAW READ A FIRST AND SECOND TIME THIS 18a' DAY OF DECEMBER,
2002.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 18u' DAY OF
DECEMBER, 2002.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
MAYbR,,J. NEIL r
TOWNSHIP OF ORO- MEDONTE
SCHEDULE W TO BY -LAW NO 2002 -138
INDEX
1.0 DEFINITIONS
2.0 CALLING, PLACE AND TIME OF MEETINGS
2.1
Inaugural Meeting of Council
2.2
Council Meetings - Regular
2.3
Council Meetings - Special
2.4
Committee of the Whole Meetings
2.5
Time Meetings to Commence
2.6
Time Meetings to Adjourn
3.0 QUORUM
3.1 Quorum - Council /Committee of the Whole
3.2 Quorum - Standing and Ad Hoc Committees of Council
3.3 Attendance
4.0 OPEN AND CLOSED MEETINGS - GENERAL
4.1 Open Meetings
4.2 Closed Meetings (In- Camera)
5.0 RECORDING DEVICES
6.0 HEAD OF COUNCIL
6.1 Chairperson -Council
6.2 Duties of Head of Council
6.3 Vacate the Chair - Head of Council
6.4 Absence from Council Meeting
7.0 CHAIRPERSON OF COMMITTEE OF THE WHOLE
7.1 Duties of Chairperson of Committee of the Whole
7.2 Vacate the Chair- Chairperson of Committee of the Whole
7.3 Absence from Committee of the Whole Meeting
8.0 CHAIRPERSON - STANDING /AD HOC COMMITTEES OF COUNCIL
8.1 Absence from Standing /Ad Hoc Committee Meeting
10.0 RULES OF DEBATE
10.1 Rules of Debate - Head of Council /Chairperson
10.2 Rules of Debate - Members
10.3 Rules of Debate - In Council /Committee of the Whole
11.0 VOTING
11.1 Voting - Head of Council
11.2 Voting - Chairperson of Committee of the Whole
11.3 Voting - Chairperson of Standing /Ad Hoc Committee of Council
11.4 Voting on Questions
11.5 Failure to Vote
11.6 Appeal of Declaration of Result
11.7 Equality of Votes
11.8 Recorded Vote
11.9 Voting - Closed Meeting
12.0 MOTIONS /RECOMMENDATIONS
12.1
Motions/ Recommendations -General
12.2
Withdrawal of a Motion
12.3
Motion to Amend
12.4
Notice of Motion
12.5
Motion to Reconsider
13.0 AGENDA AND MINUTES
13.1 Council Agenda
13.2 Committee Agenda
13.3 Minutes — Council and Committee
14.0 PETITIONS AND COMMUNICATIONS
15.0 DEPUTATIONS /DELEGATIONS
16.0 BY -LAWS
17.0 STANDING /AD HOC COMMITTEES OF COUNCIL
18.0 CONFIRMATION BY -LAW
19.0 SUSPENSION /AMENDMENT OF PROCEDURE
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SCHEDULE `A' TO BY -LAW NO. 2002 -138
1.0 DEFINITIONS
That in this By -law:
a) "Advisory Committee" means all the members present at a meeting sitting in
Committee and acting within the terms of reference defined within this by-
law.
b) "Agenda" means a list of all items to be considered by the
Council /Committee at the meeting for which the agenda was published;
c) "Addendum" means a list of all items to be added to the agenda to be
considered by the Council /Committee at the meeting for which the agenda
was published;
d) "Clerk" means the Clerk of the Township of Oro - Medonte.
e) "Committee of the Whole" means all members present at a meeting sitting in
Committee.
f) "Council" means the Council of the Township of Oro - Medonte.
g) "Head of Council" means the Mayor.
h) "Holiday" means:
(i) any holiday as defined in the Interpretation Act, R.S.O. 1990,
Chapter 1.11
n) Boxing Day
iii) any day proclaimed by the Head of the Council as a Civic Holiday
i) "Local Board" means a public utility commission, transportation commission,
board of park management, board of health, planning board, or any other
board, commission, committee, body or local authority established or
exercising any power or authority under any general or special act with
respect to any of the affairs or purposes of a municipality or of two or more
municipalities or parts thereof.
j) "Meeting" means any regular, special, committee or other meeting of a
Council or local board.
k) "Member" means a member of the Council and includes the head of Council.
I) "Recorded Vote" means the recording of the name and vote of every Member
on any matter of question.
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2.0 CALLING, PLACE AND TIME OF MEETINGS
2.1 Inaugural Meeting of Council
The Inaugural Meeting of Council shall take place at 11:00 a.m. on the first
Tuesday of December following a regular election.
2.2 Council Meetings — Regular
a) The Council of The Corporation of the Township of Oro - Medonte shall hold
its Regular Meetings at the Administration Centre, 148 Line 7 South, on
the first and third Wednesday of each month at 7:00 p.m. or on such
other day as may be determined from time to time by resolution of
Council. In the event that such day is a public holiday, civic holiday, or a
day on which a Municipal Election is to be held, the Council shall meet at
the same hour on the 11 day thereafter, unless otherwise provided by
resolution of Council
b) Where a Regular meeting of Council is to be held at a time, day or place
other than as set out in Section 2.2(a) above, Council shall give notice, at
least 48 hours in advance of such meeting, by publication in a newspaper
that is, in the Clerk's opinion, of sufficient general circulation in the area
to give the public reasonable notice of the meeting.
2.3 Council Meetings — Special
a) The Head of Council may, at any time, summon a Special Meeting of the
Council.
b) Upon receipt of a petition of the majority of the Members of Council, the
Clerk shall summon a Special Meeting for the purpose and at the time
mentioned in the petition.
c) The business to be dealt with at a Special Meeting of Council shall be
limited to that which is listed in the notice of the meeting.
d) Notice of a Special Meeting of Council shall be delivered to all members of
Council at least one calendar day before the date established for the
Special Meeting.
2.4 Committee of the Whole Meetings
a) The Corporation of the Township of Oro - Medonte shall hold its Committee of
the Whole Meetings at the Administration Centre, 148 Line 7 South, on the
second and fourth Wednesday of each month at 9:00 a.m. or on such other
day as may be determined from time to time by resolution of Council. In the
event that such day is a public holiday, civic holiday, or a day on which a
Municipal Election is to be held, the Council shall meet at the same hour on
the 1st day thereafter, unless otherwise provided by resolution of Council.
b) Where Committee of the Whole Meeting is to be held at a time, day or place
other than as set out in Section 2.4(a) above, the Committee shall give
notice, at least 48 hours in advance of such meeting, by publication in a
newspaper that is, in the Clerk's opinion, of sufficient general circulation in
the area to give the public reasonable notice of the meeting.
c) The rules governing the procedure of Council and the conduct of Members in
Council shall be observed in Committee of the Whole so far as they are
applicable.
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2.5 Time Meetings to Commence
As soon after the hour fixed for the Council /Committee meeting as there is a
quorum present, the Mayor /Chairperson shall take the chair and call the
Members to order.
2.6 Time Meetings to Adjourn
a) Day meetings shall adjourn at 4:00 p.m. unless this rule is temporarily
suspended by resolution of the majority of the Members present.
b) Night meetings shall adjourn at 11:00 p.m. unless this rule is temporarily
suspended by resolution of the majority of the Members present.
3.0 QUORUM
3.1 Quorum — Council /Committee of the Whole
a) Four (4) Members of Council shall constitute a quorum.
b) Where quorum is not present within thirty minutes of the time appointed
for a meeting, the Clerk shall call the roll and record the names of the
Members present. The meeting shall stand adjourned until the next
regular meeting or until a Special Meeting is called.
3.2 Quorum —Standing and Ad Hoc Committees of Council
a) A majority of the whole number of members required to constitute the
Committee shall be necessary to form a quorum (one -half the number of
members + one).
b) Where quorum is not present within thirty minutes of the time appointed
for a meeting, the Chair shall record the names of the Members present.
The meeting shall stand adjourned until the next regular meeting or until
a date is fixed by the Chair for which 48 hours notice is given to all
committee members.
3.3 Attendance
Any member of Council may attend any meeting of any Committee to which
he /she has not been appointed and such a member shall only participate in the
discussion at the invitation of the Committee Chair. Such attendance at the
Committee meeting shall be at the member's own discretion and without per
diem.
4.0 OPEN AND CLOSED MEETINGS - GENERAL
4.1 Open Meetings
All meetings of Council and all meetings of any Committees of Council shall be
open to the public subject to the exceptions listed in Section 4.2.
4.2 Closed Meetings (In- Camera)
a) A meeting or part of a meeting may be closed to the public if the subject
matter being considered relates to:
i) the security of the property of the Township;
ii) personnel matters involving identifiable individuals including
municipal employees;
iii) the proposed or pending acquisition /sale of real property for
municipal purposes;
iv) labour relations or employee negotiations;
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v) litigation or -+i,11 -igation affecting the municipality, including
matters before adrnw!strative tribunals;
vi) the receiving of advice that is subject to solicitor - client privilege,
including communications necessary for that purpose;
vii) a matter in respect of which a council, committee or other body has
authorized a meeting to be closed under another Act;
viii) the consideration of a request under the Municipal Freedom of
Information and Protection to Privacy Act, if the Council is
designated as the head of the institution for the purposes of the
Act.
b) Before all or part of a meeting is closed to the public, the Members shall
state by resolution:
i) the fact of the holding of the closed meeting;
ii) the general nature of the matter to be considered at the closed
meeting.
5.0 RECORDING DEVICES
During a meeting of Council or a meeting of a Committee of Council, the use of
any equipment or device of a mechanical, electronic or similar nature used for
transcribing or recording proceedings by auditory or visual means, is not
permitted within the Council Chambers and Committee Rooms without the
consent of the majority of the Council /Committee Members.
6.0 HEAD OF COUNCIL
6.1 Chairperson —Council
The Mayor /Head of Council shall assume the duties of Chairperson during
Council Meetings.
6.2 Duties of Head of Council
a) The Head of Council shall preserve order and decorum, decide questions
of order (subject to an appeal to the Council by any Member) and, without
unnecessary comment, cite the rule of authority commonly accepted
(under parliamentary procedures) applicable to the case, if called upon to
do so.
b) To open the meeting of Council by taking the chair and calling the
Members to order.
c) To announce the business before the Council in the order in which it is to
be acted upon.
d) To receive and submit, in the proper manner, all motions presented by the
Members of Council.
e) To put to vote all questions which are regularly moved and seconded, or
necessarily arise in the course of proceedings, and to announce the
results.
f) To decline to put to vote motions which infringe on the rules of procedure.
g) To restrain the Members, within the rules of order, when engaged in
debate.
h) To enforce, on all occasions, the observance of order and decorum among
the Members.
i) To expel any person for improper conduct.
j) To call by name any Member persisting in breach of the rules of order of
the Council, thereby ordering him /her to vacate the Council Chamber.
k) To receive all messages and other communications and announce them to
the Council
I) To authenticate, by his /her signature when necessary, all by -laws,
resolutions and minutes of the Council.
m) To represent and support the Council, declaring its decision in all things.
n) To ensure that the decisions of Council are in conformity with the laws
and by -laws governing activities of the Council.
o) To adjourn the meeting when the business is concluded.
p) To adjourn the meeting without the question put, in the case of grave
disorder arising in the Council Chamber.
6.3 Vacate the Chair — Head of Council
a) If the Head of Council desires to introduce a motion or by -law, he /she
shall leave the Chair for that purpose, and shall call on another Member of
Council to fill his /her place until he /she resumes the Chair.
b) A motion in Council that the Head of Council leave the Chair, with leave to
sit again, shall always be in order, and shall be decided without debate.
6.4 Absence from Council Meeting
a) In the absence of the Mayor /Head of Council, within fifteen minutes after
the time appointed for the meeting, the Deputy Mayor shall call.the
Members to order and, if a quorum is present, shall preside during the
meeting or until the arrival of the Mayor. In the absence of the
Mayor /Head of Council and the Deputy Mayor, a Chairperson shall be
chosen from the Members to preside during the meeting or until the
arrival of the Mayor /Head of Council or Deputy Mayor.
b) While presiding, the Deputy Mayor or Chairperson chosen by Council shall
have all the powers of the Mayor /Head of Council and shall be entitled to
vote as a Member.
7.0 CHAIRPERSON OF COMMITTEE OF THE WHOLE
The Mayor shall assume the duties of Chairperson during Committee of the
Whole Meetings.
7.1 Duties of Chairperson of Committee of the Whole
The Chairperson of Committee of the Whole shall maintain order in the
Committee and report the proceedings to the Council.
7.2 Vacate the Chair — Chairperson of Committee of the Whole
a) During Committee of the Whole Meetings, the Chairperson may appoint a
member of the Committee to take the Chair, and the Chairperson may
then vacate the chair.
b) A motion in Committee of the Whole that the Chairman leave the Chair,
with leave to sit again, shall always be in order, and shall be decided
without debate.
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7.3 Absence from Committee of the Whole Meeting
a) In the absence of the Mayor /Chairperson, within fifteen minutes after the
time appointed for the meeting, the Deputy Mayor shall call the Members
to order and, if a quorum is present, shall preside during the meeting or
until the arrival of the Mayor /Chairperson. In the absence of the Mayor
and the Deputy Mayor, a Chairperson shall be chosen from the Members
to preside during the meeting or until the arrival of the Mayor or Deputy
Mayor.
b) While presiding, the Deputy Mayor or Chairperson chosen by Committee
of the Whole shall have all the powers of the Mayor /Chairperson and shall
be entitled to vote as a Member.
8.0 CHAIRPERSON — STANDING /AD HOC COMMITTEES OF COUNCIL
The Chairperson of a Standing /Ad Hoc Committee of Council shall be appointed
by Council.
8.1 Absence from Standing /Ad Hoc Committee Meeting
a) In the absence of the Chairperson, a Chairperson shall be chosen from
among the members of the Committee to preside during the meeting or
until the arrival of the Chairperson.
b) The Chairperson of a Committee may appoint another member of the
Committee to act as the Chairperson while he is temporarily absent from
the meeting.
9.0 ORDER AND DECORUM
No Member shall:
a) disturb another, or the Council itself, by any disorderly deportment
disconcerting to any Member speaking;
b) resist the rules of Council or disobey the decision of the Head of Council
or Chairperson on questions of order or practice or upon the
interpretations of the rules of order of the Council;
c) be permitted to retake his /her seat at any meeting after being ordered by
the Head of Council or Chairperson to vacate after committing a breach of
any- rule of order of the Council, without making apology and the consent
of the Council expressed by a majority vote of the other Members present,
determined without debate;
d) leave his /her place on adjournment until the Head of Council or
Chairperson leaves his chair;
e) speak until he /she has addressed himself to the Head of Council or
Chairperson;
f) walk across or out of the Chamber or make any noise or disturbance when
the Head of Council or Chairperson is putting a question and shall occupy
his /her seat while a vote is being taken and until the result thereof is
declared;
g) ignore a dress code for Council Meetings agreed to by the majority
Members of Council
10.0 RULES OF DEBATE
10.1 Rules of Debate — Head of Council /Chairperson
In directing the course of debate, the Head of Council /Chairperson shall:
a) designate the Member who has the floor when Members raise their hand
to speak;
b) preserve order and decide questions of order;
c) cause to be read all motions /recommendations presented in writing and
state all motions /recommendations presented verbally before permitting
debate on the question, except when otherwise provided in this by -law.
10.2 Rules of Debate - Members
In addressing the Council /Committee of the Whole, no member shall:
a) speak disrespectfully of Her Majesty the Queen or any of the Royal Family,
or of the Governor - General, Lieutenant - Governor or any member of the
Senate, the House of Commons of Canada, or the Legislative Assembly of
Ontario;
b) use indecent, offensive or insulting language in or against the Council or
any member thereof;
c) speak beside the question in debate;
d) criticize any decision of Council /Committee except for the purpose of
moving that the question be reconsidered;
e) disobey the rules of Council /Committee or a decision of the Head of
Council /Chairperson on questions out of order or practice, or upon the
interpretation of the rules of the Council /Committee;
10.3 Rules of Debate — In Council /Committee of the Whole
a) Every member when speaking to any question or motion shall respectfully
address the Mayor or Chairperson.
b) When a member is speaking, no other member shall pass between
him /her and the Chair, or interrupt him /her except to raise a point of
order.
c) Any member may require the question or motion under discussion to be
read at any time during the debate, but not so as to interrupt a member
while speaking.
d) No member shall speak to the same question for longer than 2 (two)
minutes. With the leave of Council /Committee a supplementary question
with a further 1 (one) minute, may be granted.
(i) A member may ask a question only for the purpose of obtaining
facts relevant to the matter under discussion and necessary for a
clear understanding thereof.
(ii) All questions shall be stated succinctly and questions shall not be
used as a means of making statements or assertions.
11.0 VOTING
11.1 Voting — Head of Council
The Mayor /Head of Council (except where disqualified from voting by reason of
interest or otherwise) may vote with the Members on all questions.
11.2 Voting — Chairperson of Committee of the Whole
The Chairperson of Committee of the Whole (except where disqualified from
voting by reason of interest or otherwise) may vote with the Members on all
questions.
11.3 Voting — Chairperson of Standing /Ad Hoc Committee of Council
The Chairperson of a Standing /Ad Hoc Committee of Council may not vote with
the Members of the Committee on any question.
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11.4 Voting on Questions
a) When the Mayor or Chairperson calls for the vote on a question, each
member shall occupy his /her seat and shall remain there until the result of
the vote has been declared by the Mayor or Chairperson. During such time
no member shall walk across the room or speak to any other member or
make any noise or disturbance.
b) After a question is finally put by the Head of Council, Chairperson or
member, no Member shall speak to the question nor shall any other
motion be made until after the vote is taken and the result has been
declared.
c) Every member present at a meeting of the Council /Committee when a
question is put, shall vote thereon, unless he /she has declared any
pecuniary interest, direct or indirect in the question.
d) The manner of determining the decision of the Council on a motion shall
be by a "show of hands ".
e) Any motion shall require four affirmative votes In order to be valid and
binding on Council. Where only a quorum is present, a
resolution /recommendation, in order to carry or be passed, must be
affirmed by the majority of the quorum.
11.5 Failure to Vote
Failure to vote by any member present, except when a member has declared a
pecuniary interest, shall be taken as a negative vote.
11.6 Appeal of Declaration of Result
a) Council Meetings
If a member who has voted on a question disagrees with the declaration
of the Mayor or Chairperson that the question is carried, or lost, he /she
may, but only immediate after the declaration by the Mayor or
Chairperson appeal the declaration. On an appeal by a member the
Mayor /Chair, person shall call for a recorded vote to be taken on tAe
question in the manner prescribed in Section 11.8 of this By -law.
b) Committee of the Whole and
Standing /Ad Hoc Committees of Council
An appeal of the Declaration of Result by the Chair of a Committee of
Council shall be to the Mayor in Council.
11.7 Equality of Votes
Where a vote on a question results in an equality of votes, the result shall be
deemed to be negative.
11.8 Recorded Vote
a) When a member present requests, immediately prior to or immediately
subsequent to the taking of the vote, that the vote be recorded, each
member present; except a member who is disqualified from voting by any
Act, shall announce his /her vote openly.
b) The Mayor or Chairperson, immediately following the request for a
recorded vote, will put the question again.
C) Ail members present at the Council or Committee Meeting, unless
disqualified from voting by any Act, must vote in alphabetical order,
beginning with the member who has requested the recorded vote. The
Clerk shall call each member individually, record the member's vote, and
report th result of the vote to the May
d) The Head of Council /Mayor or Chairperson shall vote last.
11.9 Voting — Closed Meeting
a) Subject to Section 11.8 (b), a meeting shall not be closed to the public
during the taking of a vote.
b) Notwithstanding Section 11.8 (a), a meeting may be closed to the public
during the taking of a vote where:
i) Section 4.2 permits a meeting to be closed to the public; and
ii) The vote is for a procedural matter or for giving directions or
instructions to officers, employees or agents of the Township or
persons retained by or under contract with the Township.
12.0 MOTIONS /RECOMMENDATIONS
12.1 Motions/ Recommendations - General
a) Motions /recommendations, or notices thereof, shall be in writing, moved
and seconded.
b) Every motion /recommendation, when duly moved and seconded, shall be
received by the Head of Council /Chairperson, and shall then be open for
discussion prior to the vote bein taken. Immediately preceding the taking
of the vote, the Head of CounciI ChairpersonI may state the question in
the form introduced and shall do so if required, by a Member. He /She shall
state the question in the precise form in which it will be recorded in the
minutes.
c) The following matters may be introduced orally, without written notice,
and without leave:
(i) a point of order or personal privilege ,
(ii) presentations of petitions
(iii) a motion to suspend a rule of procedure or in compliance with
rule of procedure
(iv) a motion to adjourn (not debatable)
(v) a motion that the vote now be taken
(vi) a motion that the Council resolve itself into a Committee of the
Whole (not debatable)
d) When the motion under consideration concerns two or more matters, a
vote on each matter, upon the request of any member, may be taken
separately.
e) A motion in respect of a matter which is beyond the jurisdiction of Council
shall not be in order.
f) No member shall speak to a motion more than once without leave from
the Head of Council /Chairperson. Each Member shall confine their remarks
to a limit of 2 (two) minutes.
12.2 Withdrawal of a Motion
After a motion has been received and /or read by the Mayor or Chairperson, it
shall be deemed to be in the possession of the Council but may be withdrawn by
the mover, with the consent of the seconder, prior to discussion or amendment
or voting thereon.
12.3 Motion to Amend
A motion to amend:
a) shall be presented in writing;
b) shall be relevant to the question to be received;
c) shall not be received proposing a direct negative to the question;
d) shall receive disposition of Council prior to a decision on the main
question;
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e) shall be disposed of in the reverse order of presentation to any
further amendment and /or the original motion;
f) shall not be further amended, more than once, provided that
further amendment may be made to the original motion;
g) may propose a separate and distinct disposition of a question;
12.4 Notice of Motion
a) A motion to rescind or that has the effect of being contrary or opposite to
a motion entered upon the minutes shall be received or put only when
notice of intention to introduce such motion is given in accordance with
Section 12.4 (b).
b) Notice of motion requires the Member of Council to provide at least a brief
verbal explanation of the matter and to provide the Mayor /Head of Council
with a written motion at a regularly scheduled meeting of Council. Such
motion shall be provided to Members in an agenda for consideration by
Council at its next regularly scheduled meeting.
12.5 Motion to Reconsider
After any question has been decided, the following shall prevail:
a) A motion to reconsider a question can only be made by a Member who
voted on the prevailing side, or a Member who was absent from the
meeting when the question was considered, and must be made on the day
the vote was taken or at the next succeeding regular,meeting of Council.
b) No discussion except that obtaining information that justifies the
reconsideration, shall be allowed until the motion for reconsideration is
decided upon.
c) No main motion may be reconsidered and no further discussion of the
main motion may take place more than once in a ninety -day period.
13.0 AGENDA AND MINUTES
13.1 Council Agenda
a) The Clerk shall forward all notices and agendas for regular meetings of
Council a minimum of 48 hours in advance of such meetings.
b) Notice of intention to introduce a matter not provided for on the Agenda
may be given in the "Notice of Additions" portion of the Agenda and shall
be entered for consideration on the Agenda after the appropriateness of
considering the matter is decided by the Head of Counci /Chairperson.
c) The Order of the Day shall have preference during the Council meeting,
save and except that the Head of Council /Mayor may change the order at
any time during the meeting.
Order of the Day
The business of Council shall be taken up in the following order:
1. Opening of Meeting by the Mayor
2. Prayer /Contemplation /Reflection
3. Notice of Additions
4. Adoption of the Agenda
5. Disclosure of Pecuniary Interest
6. Minutes of Previous Meetings of Council
7. Recognition of Achievements
8. Public Meetings
9. Deputations
10. Consent Agenda
11. Motions for which Notice has been given
12. Reports of Municipal Officers
13. Reports of Committees
14. Communications
15. In- Camera Items
16, By -laws
17. Confirmation By -law
18. Questions and Announcements
19. Adjournment
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13.2 Committee Agenda
a) The Clerk shall forward all notices and agendas for regular Committee of
the Whole meetings a minimum of 48 hours in advance of such meetings.
b) Notice of intention to introduce a matter not provided for on the Agenda
may be given in the "Notice of Additions" portion of the Agenda and shall
be entered for consideration on the Agenda after the appropriateness of
considering the matter is decided by resolution of a majority of members.
13.3 Minutes — Council and Committee
The minutes of meetings of Council and Committee shall record, without note or
comment:
a the place, date and time of meeting;
b the names of those present;
c disclosure of pecuniary interest and the nature thereof;
d the fact of the holding of a closed meeting and the general nature thereof;
e all resolutions, decisions and proceedings of Council.
14.0 COMMUNICATIONS AND PETITIONS
a) Every communication, including a petition designed to be presented to the
Council and filed with the Clerk, shall be legibly written or printed; shall
not contain any obscene or improper matter or language; shall be signed
and dated by at least one person; and shall include an address and
telephone number where return correspondence or c9ntact is to---be
directed.
b) Every communication or petition shall be delivered to the Clerk not less
than four regular working days in advance of the meeting.
15.0 DEPUTATIONS /DELEGATIONS
a) Persons desiring to present information verbally on matters of fact or
make a request of Council shall give notice, in writing, to the Clerk not
less than four regular working days in advance of the meeting of Council,
stating the purpose of the Deputation. All requests to be heard by Council
shall be signed. Council may, at its sole discretion, entertain
deputations /delegations with less notice as circumstances warrant.
b) Deputations may be limited in speaking to not more than ten (10)
minutes.
c) A delegation wishing to appear before Council shall be limited to two (2)
speakers, each limited to speaking not more than five (S) minutes.
d) Persons requesting to appear before Council shall be advised of the time
limitation in advance of their presentation.
e) The Chairperson of a Committee Meeting or Council Meeting may expel or
exclude from the meeting, any person who in the opinion of the
Chairperson, has behaved improperly.
16.0 BY -LAWS
a) Every by -law shall be introduced upon motion by a Member of the Council,
specifying the title of the By -law.
b) Every by -law when introduced shall be in typewritten form and shall
contain no blanks except such as may be required to conform to accepted
procedure or to comply with provisions of any act and shall be complete
with the exception of the number and date hereof.
c) Every by -law shall have three readings prior to it being passed.
d) The first and second reading of a by -law shall be decided without
amendment or debate.
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e) If the Council determines that the by -law is to be considered in Committee
of the Whole, it shall be so considered previous to the third reading
thereof.
f) If Council so determines, a by -law may be taken as read.
g) The Clerk shall set out on all by -laws enacted by Council the date of the
several readings thereof.
h) Every by -law enacted by the Council shall be numbered and dated and
shall be sealed with the seal of the Corporation and signed by the Clerk
and the Head of Council or Chairperson and shall be deposited by the
Clerk in the office for safekeeping.
17.0 STANDING /AD HOC COMMITTEES OF COUNCIL
The provisions of this By -law, with necessary modification, shall apply to
Standing /Ad Hoc Township Committees and to any other Committees or local
boards established by Council from time to time.
18.0 CONFIRMATION BY -LAW
a) There shall be enacted a by -law at the end of each Council Meeting to
confirm each recommendation contained in a Report of the Committee of
Council and, in respect of each motion, resolution and other actions
passed and taken by the Council at the meeting, except where the prior
approval of the Ontario Municipal Board or any other body or agency is
required.
b) A motion for leave to pass a by -law to confirm the proceedings of a
meeting of Council shall be voted on without debate.
19.0 SUSPENSION /AMENDMENT OF PROCEDURE
a) Any procedure required by this by -law may be suspended with consent of
a majority of the Members of the Council present.
c) No amendment or repeal of this By -law or any part thereof shall be
considered at any meeting of the Council unless notice of proposed
amendment or repeal has been given at a previous regular meeting of the
Council. The waiving of this notice by the Council is prohibited.
C
0
L
Cl
The Corporation of the Township of Oro - Medonte
By -law Number 2003 -021
Being a By -law to Amend Schedule "A" of By -law Number 2002 -138,
a By -law to Govern the Proceedings of Council and Committees of Council in
the Township of Oro - Medonte
WHEREAS the Township of Oro - Medonte did, on the 18th day of December, 2002
enact By -law No. 2002 -138, being a by -law to govern the proceedings of Council and
Committees of Council under the authority of The Municipal Act, S.O. 2001, c. 25,
Section 238(2);
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it appropriate to amend Schedule "A" of By -law No. 2002 -138;
NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte
hereby enacts as follows:
1. That 5.0 Recording Devices of Schedule "A" of By -Law No. 2002 -138 which
reads:
"During a meeting of Council or a meeting of a= Committee of Council; the use of
any equipment or device of a mechanical, electronic or similar nature used for -
transcribing or recording proceedings by auditory or visual means, is not
permitted within the Council Chambers and Committee Rooms without the
consent of the majority of the Council /Committee Members."
be deleted in its entirety.
2. That this by -law shall come into force and effect on the final passing thereof.
BY -LAW READ A FIRST AND SECOND TIME THIS 191h DAY OF MARCH,,2003.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 19th DAY OF
MARCH, 2003.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
MAY , J. NEI CRAIG
r
CLERK, MARILYN PE YCOOK
The Corporation of the Township of Oro - Medonte
By -law Number 2004 -037
Being a By -law to Amend Schedule "A" of By -law Number 2002 -138,
A By -law to govern the Proceedings of Council and Committees of Council in
the Township of Oro - Medonte and to Repeal By -Law No. 2004 -006
WHEREAS the Township of Oro - Medonte did, on the 18th day of December, 2002
enact By -law No. 2002 -138, being a by -law to govern the proceedings of Council and
Committees of Council under the authority of The Municipal Act, S.O. 2001, c. 25,
Section 238(2);
AND WHEREAS the Council of The Corporation of the Township of Oro - Medonte
deems it appropriate to amend Schedule "A" of By -law No. 2002 -138;
NOW THEREFORE the Council of The Corporation of the Township of Oro- Medonte
hereby enacts as follows:
1. That Section 11.4 of Schedule "A" of By -Law No. 2002 -138 be amended to
include:
"f) Members of Council appointed to the Planning Advisory Committee
shall not vote with the public members of Planning Advisory .
Committee on any question."
2. That By -Law 2004 -006 be repealed in its entirety.
3. That this by -law shall come into force and effect on the final passing thereof.
BY -LAW READ A FIRST AND SECOND TIME THIS 7th DAY OF APRIL, 2004.
BY -LAW READ A THIRD TIME AND FINALLY PASSED THIS 7h DAY OF APRIL
2004.
THE CORPORATION OF THE TOWNSHIP OF ORO- MEDONTE
M OR, 7. NEIL C IG
A
Lq
,. ..
t
7 �
Possible consideration for Procedural By -Law:
V
2.) Needs to be changed to follow the pattern of a Committee of the Whole followed by a
meeting of Council as the order for each month. f'
2.1 Does our existing practice comply? Should we be considering a change in time as
holding it over the lunch period suggests added expense for food rather that a simple t
"snack" if held later. Most municipalities hold theirs in the evening or at 3:00 p.m. and
use a format that makes it an official meeting of council.
2.2 & 2.4 Considering the expense of advertising in a newspaper is it possible to post the
information on the Township Website without the need to advertise in a newspaper as
well?
6.1 The option of others chairing meetings should be built in. Perhaps the wording could
simply be changed to Mayor/Designate. Also, where this clause exists in other areas of
the by -law, the wording be changed to provide the same option. Technically, the precise
wording in 6.1 without this option appears contradictory to 7.3
8.0 This clause determines the Chairperson only. Should additional be included that
shows the process now in plcace.
Process (i) The mandate of each committee/group is approved by council
(ii)Each council member completes a form priorizing interests -may add
additional information.
(iii) The mayor recommends the appointments
(iii) appointments approved by a motion of council
(g) No need to change the wording in the by -law but should the dress code be different
for Committee Meetings? (Exclude requirement to wear a tie)
11.3 Deals with committees only. The practice that now exists of creating "working
groups" or "technical support groups" Should this be addressed?
11.8 (c) - a wording change appears necessary to make this statement technically
correct with 11.8 (d) Should there be a / between the words Head of Council and
Mayor?
12.2 Consideration might be given to removing the words "to discussion or amendment
or
15.0 Should have clauses that (i) provisions should be included to limit the number of
deputations /delegations to be heard at any one meeting (ii) require that
deputations /delegations on the same topic not repeat the same points (iii) comply with
regulations such as those stipulated at a Public Meeting. (iv) should there be a
requirment of a request for written copy(s) of the presentation be provided?
16.0 Why are we having two votes on a by -law, rather than doing all three motions in one
reading? Some other municipalities do all three at the same time.
19.0 (a) should the word "consent" be replaced with the words "by a majority vote of
council?
Motion to Defer: Should we add the provision that a motion to defer must include a time
for the deferral and the option of all members of council to speak once before the motion
to defer is accepted by the chair?
Other:
Should there be a statement that determines when a committee meeting is deemed to be a
half -day or a full day?
TOWNSHIP OF ORO- MEDONTE
MEMORANDUM
To: Jennifer Zieleniewski, CAO
cc:
From: Marilyn Pennycook R.M. File #:
Date: December 11, 2006 Roll #:
Subject: Procedural By -law
In response to your request for my comments with respect to the procedural by -law amendment
suggestions made by Council members and staff, I submit the following:
Staff Recommendation
You have suggested a change to Sections 2.2 and 2.4 of the Procedural By -law to change the
current order of meetings of Council and Committee of the Whole. The change in order is suggested
to accommodate a representative of Oro - Medonte Council (the Mayor or Deputy Mayor) to attend the
County Corporate Services Committee which is held the second Wednesday of each month
beginning at 9:00 a.m.
Currently the Procedural By -law states that Council meetings will be held on the first and third
Wednesday of each month at 7:00 p.m. and that Committee of the Whole meetings will be held on
the second and fourth Wednesday of each month at 9:00 a.m.
It is recommended that Sections 2.2(a) and 2.4(a) of the Procedural By -law be amended to reflect
that Council meetings will be held the second and fourth Wednesday of each month at 7:00 p.m. and
that Committee of the Whole meetings will be held on the first and third Wednesday of each month
beginning at 9:00 a.m.
A review of the organizations to which Council Members are appointed was conducted.
Representation on the Orillia Library Board is the sole organization that would be affected as this
Board meets on the fourth Wednesday of each month in the evening.
Recommendations by the Mayor and Council
Section 2 - Needs to be changed to follow the pattern of a Committee of the Whole followed
by a meeting of Council as the order for each month.
Staff Recommendation - To be amended as noted above.
Section 2.1 - Does our existing practice comply? Should we be considering a change in time
as holding it over the lunch period suggests added expense for food rather that a simple
"snack" if held later. Most municipalities hold theirs in the evening or at 3:00 p.m. and use a
format that makes it an official meeting of council.
Staff Recommendation — Amend Section 2.1 to change the time of the Inaugural Meeting
of Council.
The Municipal Act states that an inaugural meeting of Council is to be held at the time set out
in the municipality's procedural by -law but in any case not later than 31 days after its term
commences. Therefore, an amendment to the procedural by -law to change the time of the
meeting would be in order.
Council's Inaugural meetings in the past have been Called to Order by the Clerk and the
minutes of the meeting are adopted by Council.
3. Sections 2.2 & 2.4 - Considering the expense of advertising in a newspaper is it possible to
post the information on the Township Website without the need to advertise in a newspaper as
well?
Staff Recommendation — Remain as is.
Sections 2.2 and 2.4 take into consideration the Notice Provisions By -law Number 2002 -123
which states that Public Notice is deemed to be "by publication on an agenda of Council or
publication once in a newspaper of general circulation ". In a situation where by -laws of the
corporation are to be passed or decisions made that are of particular interest to the public, it is
suggested that consideration of such issues be deliberated at either a regular meeting or a
meeting for which the public has been given sufficient "public" notice.
4. Section 6.1 - The option of others chairing meetings should be built in. Perhaps the wording
could simply be changed to Mayor /Designate. Also, where this clause exists in other areas of
the by -law, the wording be changed to provide the same option. Technically, the precise
wording in 6.1 without this option appears contradictory to 7.3
Staff Recommendation — Remain as is.
Section 225 of the Municipal Act states that "it is the role of the Head of Council to preside
over council meetings "... Section 6.4 (Council) and Section 7.3 (Committee) provide for the
absence of the Mayor /Head of Council and provide a procedure by which the chair of the
meeting will be appointed.
-2-
5.
7
10.
Section 8.0 - This clause determines the Chairperson only. Should additional be included that
shows the process now in place.
Process:
(i) The mandate of each committee /group is approved by council
(ii) Each council member completes a form priorizing interests
- may add additional information.
(iii) The mayor recommends the appointments
(iv) Appointments approved by a motion of council
Staff Recommendation — Remain as is, a policy be drafted for Council's consideration
with respect to the process for appointment of Council members to
committees /groups /organizations.
The recommendation to document the process now in place for the appointments of
committee /group members should be a separate policy of Council. Generally the procedural
by -law deals only with the procedures to be followed at meetings once the committee /group
has been formed.
Section 9.0(g) - No need to change the wording in the by -law but should the dress code be
different for Committee Meetings? (Exclude requirement to wear a tie)
Staff Recommendation — Remain as is.
Section 9.0 outlines the general order and decorum rules for Council /Committee. As g) states
the dress code is that agreed to by the majority Members of Council. Should the majority of
Council decide on a change to the dress code for Committee meetings, there is no need to
amend the by -law as the "dress code" agreed upon is not documented in the Procedural By-
law.
Section 11.3 - Deals with committees only. The practice that now exists of creating "working
groups" or "technical support groups" Should this be addressed?
Staff Recommendation — Amend to read "Voting — Members of Council sitting as
members of Standing /Ad Hoc Committees or Technical Support Groups of Council may
not vote with the members of the committee /technical support group on any question.
Section 11.8(c) - a wording change appears necessary to make this statement technically
correct with 11.8 (d) Should there be a / between the words Head of Council and Mayor?
Staff Recommendation — Amend Section 11.8(c) to read "and report the result of the
vote to the Head of Council /Mayor or Chairperson.
Section 12.2 - Consideration might be given to removing the words "to discussion or
amendment or"
Staff Recommendation — Amend Section 12.2 to read "but may be withdrawn by the
mover, with the consent of the seconder, prior to amendment or voting thereon ".
It is agreed that it is often times after discussion that a motion is withdrawn. However, once an
amendment is made to the main motion, there should be a vote on both the amendment and
the motion.
Section 15.0 - Should have clauses that:
-3-
(i) provisions should be included to limit the number of deputations /delegations to be heard
at any one meeting
(ii) require that deputations /delegations on the same topic not repeat the same points
(iii) comply with regulations such as those stipulated at a Public Meeting.
(iv) should there be a requirement of a request for written copy(s) of the presentation be
provided?
Staff Recommendation - It is recommended that Section 15.0 be amended to include:
f) Deputations /delegations appearing before Council with respect to one agenda item
will be requested to limit their deputation so as not to repeat the same points;
g) Deputations /delegations to Council will be limited to one appearance before
Council with respect to the same item.
h) Deputations /delegations to Council will be encouraged to provide written copies of
presentations.
With respect to limiting the number of deputations /delegations to be heard at any one meeting,
it is suggested that Council could limit the number of deputations /delegations on items not
listed on the agenda. However, the number of deputations /delegation is more difficult to limit
when the subject matter is of great interest to the public (i.e. not a planning matter that has
been heard at a public meeting).
11. Section 16.0 - Why are we having two votes on a by -law, rather than doing all three motions
in one reading? Some other municipalities do all three at the same time.
Staff Recommendation — Remain as is.
The first two readings of the by -law put the by -law on the floor for consideration. These "two
readings" have been shortened somewhat over time to the title of the by -law only, instead of
actual reading of the entire by -law twice. The third reading is simply the vote.
12. Section 19.0(a) - should the word "consent" be replaced with the words "by a majority vote of
Council?
Staff Recommendation — It is recommended that Section 19.0 be amended to read "by a
majority vote of the Members of Council present.
13. Motion to Defer: Should we add the provision that a motion to defer must include a time for
the deferral and the option of all members of council to speak once before the motion to defer
is accepted by the chair?
Staff Recommendation — Remain as is.
It is Council's prerogative to include a time frame for a deferral to any deferral motion.
However, this is not always possible when staff have been requested to investigate a matter
that will require lengthy compilation of data from several sources.
The suggested option of all members of Council to speak once before the motion to defer is
accepted by the Chair would, in some instances, defeat the intention of the deferral to collect
additional information prior to the matter being considered by the members.
14. Other: Should there be a statement that determines when a committee meeting is deemed to
be a half -day or a full day?
Staff Recommendation: It is recommended that an amendment be drafted for Council's
consideration to the by -law with respect to Council remuneration be drafted for
Council's consideration regarding per diem expenses for meetings.
These comments are provided for discussion purposes. Please let me know if any further
clarification is required.
Marilyn Pentlycook
Assistant to the CAO
-5-
1
December 13, 2006
COMMUNICATION PROCEDURAL GUIDELINE;
Col uo
The following Communications Procedural Guidelines have been established in = <46 1-
recognition of the importance of standardizing system -wide communications to further
foster positive working relationships among residents, staff and council.
Items Referred to Staff throughout the year:
€ Be provided to council at the last meeting of each month in a spreadsheet format.
*List includes - Date referred
- Items that have been completed since the last report
- Items that are in the process of being completed.
Telephone calls to Township Staff be returned within two business days.
(May be a need for initial acknowledgement with a follow -up call)
• Entails pertaining to Township business be returned within three business days of
being received. Recommend a standardized acknowledgement message at the time of
reading the email. (May be need for initial return then a follow -up)
• Acknowledgement of receipt of all applications for job postings within 2 business
days of the application being received.
• Written correspondence addressed to Mayor and Council be on the meeting agenda
within two weeks of being received or the next meeting following the two -week
period.
• Requests for information from members of council be provided within 5 working
days (May be a need for initial response then a follow -up)
€ Responses to written correspondence from the public to be provided within 10
working days (May be a need for initial return acknowledgement, then a follow -up)
€ Copies of written communication regarding localized matters be provided to all
members of council prior to being sent out.
€ In camera items be included with other agenda items sent to council (usually Friday
prior to the next meeting)
• Items, with the exception of those designated to be held in camera, added by staff as
addendums to meeting agendas be electronically communicated in advance of
meetings.
• All members of Council be forwarded electronic communications of the text of the
information to be published in the NSCN at the time that it is forwarded to the NSCN.
• All members of Council receive notification of the time, date, location and nature of
certificates to be presented on behalf of the Township
€ Council be notified of time, date and location of all meetings held with groups, or
representatives of Township Residents
• Council be notified of the holiday times and when senior staff are away for and
extended period of time.
• The monthly calendar includes the information for all meetings that members of
council are eligible to attend. This also includes the dates of OMB hearings.
€ Council notified of the nature of information that has been refused relating to
Freedom of Information and Protection of Privacy.
Recommendation:
That the Communications Procedures Guidelines be received and implemented.
-1,_�
TOWNSHIP OF ORO- MEDONTE
1 . Wei A
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2006 -34
Keith Mathieson
Subject:
Department:
Council
Huronia Homes Subdivision
Engineering and
(Phase 11), Plan 51M -807—
Environmental Services
Date:
C. of W.
Certificate of Substantial
Completion and Acceptance
December 4, 2006
Motion #
(Aboveground Works)
R.M. File #:
D12 -8856
Roll #:
Date:
BACKGROUND:
The Township of Oro - Medonte entered into a Subdivision Agreement with Huronia Homes Limited
(Phase 11) in January, 2005 to construct a twenty (20) lot subdivision, consisting of Hemlock Crescent
and one (1) Parkland Block.
This development is located north of Bidwell Road, between Line 1 North and County Road #93.
ANALYSIS:
An inspection of the subdivision was completed on October 13, 2006 by Mr. Keith Mathieson,
Director of Engineering and Environmental Services, the Township's Engineer, Totten Sims Hubicki
Associates, and the Developer's Engineer, C. C. Tatham and Associates, and was found to be
acceptable.
Totten Sims Hubicki Associates are now recommending the issuance of the Certificate of Substantial
Completion and Acceptance (Aboveground Works) dated November 30, 2006.
Upon the issuance of this Certificate, the Developer will be starting the two (2) year maintenance
period and the Township will be responsible for winter maintenance.
RECOMMENDATION(S):
1. THAT Report No. EES2006 -34 be received and adopted.
2. THAT the Township issues the Certificate of Substantial Completion and Acceptance
(Aboveground Works) for Huronia Homes subdivision (Phase 11), Plan 51 M -807, dated November
30, 2006.
3. THAT the Clerk prepares a By -law for Council's consideration to issue the Certificate of
Substantial Completion and Acceptance (Aboveground Works) for Huronia Homes subdivision
(Phase II), Plan 51 M -807, dated November 30, 2006.
4. AND THAT the Developer and Public Works Superintendent be notified of Council's decision.
Respe lytsubmitted,
Keith Mathieson
Director of Engineering and Environmental Services
-2-
go
FILE No.650 11/30 '06 16:36 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764 PAGE L 2
TM
• engineers
architects
planners
November 30, 2006
Mr. K. Madueson, CRSI
Director of Engineering & Environmental Services
Township of Oro- Medonte
Box 100
148 Line 7 South
Oro, Ontario LOL 2X0
Dear Sir:
RE: Township of Oro-Medonte
Huronia Homes Subdivision — Phase 2
TSH Project No. 440-8911 - 51(12)
Toaan Sins Hueicki Associates
10 high Street
Bmria, Ontario, Canada L4N 1W1
t7061721 -9222 Fax: 17051734 -0764
E -mai; alaas @tsh.ca www.tsh.ca
further to the completion of deficiencies we now recommend issuance of the Certificate of Substantial
Completion and Acceptance for the Aboveground Works.
The aboveground works were inspected on October 13, 2006 and found to be acceptable with minor
deficiencies- We now recommend that the aforementioned Certificate be issued.
If you require fiuther information, pleaso comae[ our office.
SP :sc
K;18911.51WtA ms200618911806.dac
An RosINSON
a.as(awaD Lm
.tmvcvoun
FILE No.650 11/30 '06 1636 ID:R. G. ROBINSON AND ASSOC FAX :705 734 0764 PAGE 2/ 2
TAN fc,
engineers �RG ROBINSON
architects .w.woq.ro taws m
p I• n fl O r f ^mrmiww
u ;_ _M_ $ 5
MUNICIPALITY
PROJECT
DEVELOPER
FILE NO.
Description of the Works:
11161"
SUBSTANTIAL. COMPLETION AND ACCEPTANCE
(ABOVEGROUND WORKS)
Township of Ore- Medonte
Huronia Homes Subdivision Phase 2
Plan SIM -807
Huronia Homes Ltd.
12- 8911 -51 (1112" 43T -91016
Roadways in the Huronia Homes Subdivision Phase 2 consisting of
• Hemlock Crescent from Bidwell Road to Bidwell Road; a distance of 735 metres (4,411 feet)
We, Totten Sims Hubicki, notify the Municipality that the above mentioned works were inspected on
October 13, 2006 and to the best of our knowledge and judgement, are complete in accordance with the
Subdivision Agreement except for the deficiencies below:
• Install asphalt gutter at 45 degree angle at end of concrete curb at Hemlock Crescent west entrance.
• Install culvert end protection at transformer access culvert.
We hereby accept these works for use and operation by the Municipality subject to the rectification of the
above noted deficiencies and to the rectification of any further deficiencies that may become apparent
during the maintenance period and to the maintenance that is require by the Subdivision Agreement and its
Amendment.
The date of Substantial Completion and Acceptance Bound W s) is established by the Certificate
as of Nove —�Q06. /
Date: O3 Z o Signature:
K:\&911-VSub. Comp[Vbovegound S.C. &A.Wldoc
TOWNSHIP OF ORO- MTDONTT
104061M
Dept. Report No.
To: COMMITTEE OF THE
Prepared By:
WHOLE
EES2006 -35
Keith Mathieson
Subject:
Department:
Council
Sugarbush (Phase III, Stage
Engineering and
C. of W.
IV), Sections "A" and "B ",
Plans 51 M -367, 51 R -31153
Environmental Services
Date:
and 51 R -28207 — Certificate of
December 6, 2006
Motion #
Date:
Maintenance and Final
Acceptance (Aboveground
Works)
R.M. File #:
D12 -10970
Roll #:
11BACKGROUND:
The Township of Oro - Medonte entered into an amended Subdivision Agreement with Monica Interior
Design Ltd. and Modco Investments Ltd. in June, 2002 to construct Stage IV of the Sugarbush
development. This development was staged in three Sections, being "A ", "B" and "C ", with Section
"A" consisting of seven (7) lots fronting on Line 6 North between Ash Court and Huronwoods Drive,
and Section "B" consisting of the first twenty -two (22) lots on Ironwood Trail, off of Huronwoods Drive.
ANALYSIS:
The Developer has now completed the required two (2) year maintenance period. On September 21,
2006, the subdivision was inspected by Mr. Keith Mathieson, Director of Engineering and
Environmental Services, the Township's Engineer, Totten Sims Hubicki Associates, and the
Developer's Engineer, C. C. Tatham and Associates, and found the works to be acceptable.
Totten Sims Hubicki Associates is now recommending the issuance of the Certificate of Maintenance
and Final Acceptance (Aboveground Works) for Sugarbush (Phase III, Stage IV), Sections "A" and
"B" dated November 30, 2006.
1. THAT Report No. EES2006 -35 be received and adopted.
2. THAT the Township issues the Certificate of Maintenance and Final Acceptance (Aboveground
Works) for Sugarbush (Phase III, Stage IV), Sections "A" and "B ", Plans 51 M -367, 51 R -31153
and 51 R- 28207, dated November 30, 2006.
3. THAT the Clerk prepares a By -law for Council's consideration to issue the Certificate of
Maintenance and Final Acceptance (Aboveground Works) for Sugarbush (Phase III, Stage IV),
Sections "A" and "B ", Plans 51 M -367, 51 R -31153 and 51 R- 28207, dated November 30, 2006.
4. AND THAT the Developer be notified of Council's decision.
Respectfully submitted,
Ke' Mathieson
Director of Engineering and Environmental Services
FILE No.651 11/30 '06 16:37 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764
TM
101 engineers
architects
planners
November 30, 2006
W. K. Mathicson, CRSI
Director of Engineering & Environmental Services
Township of Oro - Medonte
Box 100
148 Litre 7 South
Oro, Ontario LOL 2X0
RE: Township of Oro- Medonte
Sugarbush Phase ID, Stage IV —Sections 'A" and "B ".
TSH Project No. 4404047 -50 (12)
PAGE 1/ 2
Totten Sims Hubicki Associates
10 High Street
Barrie, Ontario, Canada L4N i W1
(705) 721 -9222 Fax: (705) 734 -0794
E-mail; aleea@teh.ca www.tah.ca
Further to the request of the Developer's Engineer, we now recommend issuance of the Certificate of
Maintenance and Final Acceptance for the Aboveground Works.
The aboveground works were inspected on September 21, 2006 and found to be acceptable. We now
recommend that the aforementioned Certificate be issued.
If you require further inform tion, please contact our office.
Yours very truly,
. M. L4C.T.
SP:sc
K\9"7-50%P Lcum 20064"7SOI.4"
RG ROBIlVSON
.aaneeaaam (soma Lta
•ra Deem+~
r
FILE No.651 11/30 '06 1637
engTM ineers
architects
planners
41g I L01 5
MUNICIPALM
PROJECT
DFVFLOPER
FILE NO.
Description of the Works:
ID :R. G. ROBINSON AND ASSOC FAX :705 734 0764 PAGE 2/ 2
RG ROBNVSON
.n (a 11.
MAIlVTENANCE AND FINAL ACCEPTANCE
(ABOVEGROUND WORKS
Township of Oro-Medonte
Sugarbush Phase M. Stave IV— Sections "A" and `B"
Plan SIM -367 51R ,31153 & 51R -2$207
Monica Interior Design Ltd. and Modeo Investments Ltd.
12,8847- 50(43T- 86031)
Roadways in the Sugarbush Phase III, Stage IV — Sections "A" and "B" Subdivision consisting of
Section "A' Road ditching and driveway entrance works along the west side of the 6" Line of Oro -
Medoute between Huron Woods Drive and Ash Court.
Section "B "- Ironwood Trail from Huron Woods chive, northerly to Station 0 + 250; a distance of 490
metres (1605 feet).
Totten Sims Hubicki, notify the Municipality that to the best of our knowledge and judgement:
The Developer named herein has completed the required maintenance wont, has rectified know
deficiencies and has fulfilled the other terms of the Subdivision Agreement.
2. The period of maintenance of this Subdivision Agre nt expires on the issuance of this Certificate.
Date: - -�G ZOd Signature:
RA1d vc18847- 50\AOovogaud M. &F.C. IBala
TOWNSHIP OF ORO- MEDONTE
1601 :4 :101 .
Dept. Report No.
To: Committee of the Whole
Prepared By:
BP 2006 -047
Bruce Hoppe, MCIP, RPP
Subject: Proposed
Department:
Composition for the Planning
Building /Planning
Advisory Committee
Council
C. of W.
Date: December 11, 2006
Motion #
R.M. File #:
Date:
Roll #:
BACKGROUND:
In relation to planning matters, the Township has historically used a process by which a Planning
Advisory Committee (PAC) reviews matters and makes recommendations to Council. The purpose
of this report is to review the function and role of this Committee and make recommendations on a
go- forward basis with a view to improving service delivery within the Department.
DISCUSSION:
The Planning department was requested to review the effectiveness of the process, analysis the
efficiencies and the weaknesses and provide recommendations for Council consideration.
In November 2003, in order to conform to both the Planning Act and the Municipal Act requirements,
for the Planning Advisory Committee, a new composition was proposed that included all members of
Council and five members of the public. It was felt that all Council Members then had the opportunity
to review planning matters and their rationale, as well as hear the comments and deliberations of the
public members. All recommendations of the Committee are reported to Council for ratification.
It was also recommended to eliminate duplication in the voting process that Council Members be
non - voting members of the Planning Advisory Committee and to allow Council Members an
opportunity to further consider the application prior to ratifying any recommendation emanating from
the Planning Advisory Committee.
In order to capitalize on efficiencies, in recent years staff have scheduled statutory Public Meetings
followed immediately by PAC as the seven Council members, five PAC members and staff were in
attendance for both meetings. These meetings have generally been held monthly.
To assist Council a chart has been prepared to illustrate the current progression of applications and a
proposed progression that would streamline timelines and allow Council and the public members to
focus on the applications that are not a condition of the Committee of Adjustment (Attachment "A ").
As the Committee of Adjustment in a public hearing, have already deliberated the merits of the
application and given that the process involves a full public notice and participation, most if not all
public concerns raised have been addressed or are non - existent. Like PAC, the Committee of
Adjustment minutes are also received by Council therefore any concerns on the merits of a particular
decision can be discussed at Council.
If this was affected, Planning Advisory Committee could focus on the broader development
applications and review of more complex types of applications
It is therefore recommended that the planning procedures be amended to remove planning
applications that would fulfill the conditions of Committee of Adjustment matters from PAC
agendas. In lieu, these applications would be considered by Committee of the Whole or regular
Council meetings, and the statutory Public Meetings could be held during regular evening Council
meetings. Staff estimate that this could reduce the processing time in half for these straightforward
types of files, and contribute positively to a more effective customer service level.
In order to draw on all areas of the Township, it is recommended that one public member be
sought from each of the five wards and be appointed for a 4 year term and that the Chair's
position rotated amongst the public members on an annual basis. This group would take
advantage of different perspectives and contribute through its members to foster positive public input
During the review it was also suggested that the 12 Member PAC plus staff was too large to foster
effective communications. Therefore to give the public members ownership of the process it is
recommended that Council appoint two Members of Council to the Planning Advisory
Committee, for a total of seven members for a two year term. To conform to the legislation it is
further recommended that the Planning Advisory Committee be renamed to Planning Advisory
Technical Group.
c
Again to streamline the process, to eliminate lengthy timelines and to provide a higher level of service
it is recommended that Council give favourable consideration to authorizing the Planning
Department to schedule Planning Advisory Technical Group as required similar to the Site Plan
Committee's structure. It is anticipated that these meetings will be scheduled in the evening to allow
the opportunity for more of the public to forward their resume for Council consideration and to allow
the general public and the applicant to attend the meetings.
All Members of Council will be provided with copies of the agenda for their information, at the same
time as the Technical Group Members. These are public meetings and are open to the public.
Lastly, public members will be encouraged to attend statutory Public Meetings to be held during the
evening Council meetings to hear public input.
There is recognition that some development proposals can generate larger public interest than
others. In this instance, Planning Advisory Technical Group can discuss and recommend to Council
that these types of applications proceed to a stand -alone statutory Public Meeting.
RECOMMENDATIONS
1. THAT Report No. BP 2006 -047 be received and adopted.
2. THAT the planning procedures be amended to remove planning applications that would fulfill the
conditions of Committee of Adjustment matters from PAC agendas.
3. THAT one public member besought from each of the five wards and be appointed for a 4 year
term and that the Chair's position rotated amongst the public members on an annual basis.
4. THAT Council appoints two Members of Council to the Planning Advisory Committee, for a total of
seven members for a two year term.
5. THAT the Planning Advisory Committee be renamed to Planning Advisory Technical Group.
6. THAT Council give favourable consideration to authorizing the Planning Department to schedule
Planning Advisory Technical Group meetings as required
7. AND THAT Staff be authorized to proceed with the advertisement to recruit Public members for
the Planning Advisory Technical Group.
Respectfully submitted,
Bruce Hoppe, P, RPP
Director of Building and Planning Services
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ATTACHMENT "A'