10 11 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, October 11, 2006 @ 9:05 a.m.
Council Chambers
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin,
Clerk; Marilyn Pennycook, Assistant to CAO; Scott Cowden,
Director of Fire and Emergency Services; Bruce Hoppe, Director of
Building and Planning Services; Keith Mathieson, Director of
Engineering and Environmental Services; Jerry Ball, Public Works
Superintendent
Also Present:
Linda Babulic, Stacey Patchell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW061011-1
Moved by Fountain, Seconded by Crawford
It is recommended that the following items be added to the agenda for
consideration:
7. PUBLIC WORKS:
a) Report No. PW 2006-14, Jerry Ball, Public Works Superintendent, re: Tender
Results for Road Reconstruction – Line 3 North between Highland Drive and
Horseshoe Valley Road.
b) Jerry Ball, Public Works Superintendent, re: Line 4 North Passive Park Update.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW061011-2
Moved by Hough, Seconded by Buttineau
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, October 11, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Peter and Karen Thompson, correspondence dated October 6, 2006 re: Parks in
Arbourwood.
Motion No. CW061011-3
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated October 6, 2006 from Peter and
Karen Thompson, re: Parks in Arbourwood be received and referred to staff for a
response under the Mayor’s signature.
Carried.
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Committee of the Whole Meeting – October 11, 2006
b) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority,
correspondence dated September 25, 2006 re: Inter-Governmental Action Plan.
Motion No. CW061011-4
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated September 25, 2006 from Gayle
Wood, CAO, Lake Simcoe Region Conservation Authority, re: Inter-Governmental
Action Plan be received and endorsed; and that the resolution be forwarded to the
County of Simcoe, Nottawasaga Valley Conservation Authority, Lake Simcoe
Region Conservation Authority, Severn Sound Environmental Association, M.P.,
M.P.P. and stakeholders within the Lake Simcoe watershed.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-19, Paul Gravelle, Treasurer, re: Statement of Accounts,
September, 2006.
Motion No. CW061011-5
Moved by Hughes, Seconded by Buttineau
It is recommended that Report No. TR 2006-19, Paul Gravelle, Treasurer, re:
Statement of Accounts, September, 2006 be received; and further that the accounts
for the month of September, 2006 totalling $5,638,956.34 be received.
Carried.
b) Report No. TR 2006-20, Paul Gravelle, Treasurer, re: OMERS Support Fund.
Motion No. CW061011-6
Moved by Marshall, Seconded by Fountain
It is recommended that
1. Report No. TR 2006-20, Paul Gravelle, Treasurer, re: OMERS Support Fund be
received and adopted.
2. That the Township of Oro-Medonte hereby agrees to participate in the OMERS
Support Fund and AMO be advised accordingly.
3. And Further that the requested contribution to the OMERS Support Fund for
2006 and 2007 be paid forthwith.
Carried.
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Committee of the Whole Meeting – October 11, 2006
c) Report No. ADM 2006-56, Jennifer Zieleniewski, CAO, re: Christmas Shutdown
and Holiday Meeting Cancellations.
Motion No. CW061011-7
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. ADM 2006-56, Jennifer Zieleniewski, CAO, re: Christmas Shutdown
and Holiday Meeting Cancellations be received and adopted.
2. That the holiday shutdown commence at 4:30pm on Friday, December 22nd,
2006 and extend to 8:30am Tuesday, January 2, 2007.
3. That the Administration Centre, Roads Yards and the Oro-Medonte Community
Arena be posted accordingly.
4. That the regular Committee of the Whole meeting scheduled to be held on
December 27, 2006 and the regular Council meeting scheduled to be held on
January 3, 2007 be cancelled.
5. And Further That staff and the public be notified of the shutdown and meeting
cancellations accordingly.
Carried.
d) Report No. ADM 2006-58, Doug Irwin, Clerk, re: Request for Exemption –
Warminster Annual Remembrance Day Parade.
Motion No. CW061011-8
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Report No. ADM 2006-58, Doug Irwin, Clerk, re: Request for Exemption –
Warminster Annual Remembrance Day Parade be received and adopted.
2. That an exemption to By-law No. 2006-38 be granted to The Royal Canadian
Legion, Branch 619, Warminster to hold a Remembrance Day Parade on
November 5, 2006 commencing at 1:30 p.m.
3. And Further That the applicant be notified of Council’s decision.
Carried.
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Committee of the Whole Meeting – October 11, 2006
7. PUBLIC WORKS:
a) Report No. PW 2006-14, Jerry Ball, Public Works Superintendent, re: Tender
Results for Road Reconstruction – Line 3 North between Highland Drive and
Horseshoe Valley Road.
Motion No. CW061011-9
Moved by Crawford, Seconded by Marshall
It is recommended that
1. Report No. PW 2006-14, Jerry Ball, Public Works Superintendent, re: Tender
Results for Road Reconstruction – Line 3 North between Highland Drive and
Horseshoe Valley Road be received and adopted.
2. That the tender for road reconstruction of Line 3 North, between Highland Drive
and Horseshoe Valley Road, be awarded to Arnott Construction at a total cost of
$642,360.49 (G.S.T. extra).
3. That the over expenditure be financed from the Public Works Reserve and the
Development Charges Reserve.
4. And Further That the respective Contractors be notified accordingly.
Carried.
b) Jerry Ball, Public Works Superintendent, re: Line 4 North Passive Park Update.
The Public Works Superintendent distributed a site map to members of the
Committee.
Motion No. CW061011-10
Moved by Buttineau, Seconded by Hughes
It is recommended that the verbal information presented by Jerry Ball, Public Works
Superintendent, re: Line 4 North Passive Park Update be received.
Carried.
Council unanimously consented to add Item 7c) at this time.
c) Deputy Mayor Hughes, re: Speed Limit Reduction in the Area of Fergus Hill
Estates.
Discussion.
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Committee of the Whole Meeting – October 11, 2006
t
,
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
10.EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
None.
12. IN-CAMERA:
None.
13.ADJOURNMENT:
Motion No. CW061011-11
Moved by Buttineau, Seconded by Hough
It is recommended that we do now adjourn at 9:51 a.m.
Carried.
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Committee of the Whole Meeting - October 11, 2006