10 11 2006 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, OCTOBER 11, 2006
TIME: 9:00 8.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Peter and Karen Thompson, correspondence dated October 6, 2006 re: Parks in
Arbourwood.
b) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, correspondence
dated September 25, 2006 re: Inter-Governmental Action Plan.
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-19, Paul Gravelle, Treasurer, re: Statement of Accounts,
September, 2006.
b) Report No. TR 2006-20, Paul Gravelle, Treasurer, re: OMERS Support Fund.
c) Report No. ADM 2006-56, Jennifer Zieleniewski, CAO, re: Christmas Shutdown and
Holiday Meeting Cancellations.
d) Report No. ADM 2006-58, Doug Irwin, Clerk, re: Request for Exemption - Warminster
Annual Remembrance Day Parade.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
10.EMERGENCY SERVICES:
None.
11.RECREATION AND COMMUNITY SERVICES:
None.
12.IN-CAMERA:
None.
13. ADJOURNMENT:
2
ADDENDUM
C\I~I,^,
COMMITTEE OF THE WHOLE MEETING
Wednesday, October 11, 2006
7. PUBLiC \VORKS;
a) Report No. PW 2006-14, Jerry Ball, Public Works Superintendent, re: Tender
Results for Road Reconstruction - Line 3 North between Highland Drive and
Horseshoe Valley Road.
b) Jerry Ball, Public Works Superintendent, re: Line 4 North Passive Park Update.
Page 1 of 1
Irwin, Doug
SQ.
Sent:
To:
Cc:
From: PETER THOMPSON
Friday, October 06,20069:30 AM
Irwin, Doug
Buttineau, Dan; Hughes, Harry; Crawford, John; Craig, Neil; Marshall, Paul; Hough, Ralph;
Fountain, Ruth;
Subject: Parks in Arbourwood
Oct 6, 2006
Dear Mayor and Council,
We are writing to indicate our support for having our parks in Arbourwood look less like "truck parking
lots and gravel storage space" and more like parks.
The difficult job offund-raising for development was severely hampered by the proposed sale of one of
our parks earlier in the year. A divided community is not fertile ground for soliciting donations. A
50%/50% funding is impossible.
Input from the community is critical. Discussions with my neighbours indicates that we have different
wishes for the nature of the parks. The one thing we are in complete agreement with is that the parks
should reflect what the majority of us want. We believe this is why we have an elected council. We look
forward to their leadership.
Peter and Karen Thompson
7 Basswood Circle
Shanty Bay, ON
4166288623
10/6/2006
Tel: 905.895.1281
1.800.465.0437
Fax: 905.853.5881
B-Mall: lnfo@lsrca.on.ca
Web: www.tsrca.on.ca
120 Bayvlc:w Parkway
Box 282
Newmad<el, Ontario
L3Y 4Xl
A
Watershed
For
Life
<:'€ 6(::t
September 2S, 2006
5b - \
The Hon. John Gerretsen
Minister of Municipal Affairs & Housing
17th Fir
777 Bay St
Toronto ON MSG2ES
RECErffU\
\
Oe\ n 4 lO~ \
\
O "EOONTE. I
OR -... I
TO~
Dear Minister,
Re:
Inter-Governmental Action Plan
On behalf of the Lake Simcoe Region Conservation Authority's Board of Directors and staff,
I wish to congratulate your Ministry in relation to developing sustainable growth options
through the Inter-Governmental Action Plan (IGAP). We sincerely appreciate the opportunity
to participate in this important exercise by developing the Assimilative Capacity Studies for
the Lake Simcoe and Nottawasaga River watersheds by working with the Ministry of the
Environment (MOE). We understand that the MOE has been extremely pleased with the work
completed by both the Lake Simcoe Region Conservation Authority (LSRCA) and the
Nottawasaga Valley Conservation Authority in relation to the Assimilative Capacity Studies.
However, in reviewing the various options for growth at the recent IGAP Open Houses, the
LSRCA has concerns with the preferred option recommended by the consultant.
The Lake Simcoe Region Conservation Authority's Board of Directors, at their meeting held
on Friday, August 2S, 2006, dealt with Authority Staff Report No. 4S-06-BOD regarding the
Inter-Governmental Action Plan (IGAP) and passed the following resolution:
Moved by: B. Drew
Seconded by:
J. Young
BOD-06-117
RESOLveD THAT Staff Report No. 45-06-BOD regarding
the results of the Inter-Governmental Action Plan (IGAP)
be endorsed; and
THAT the Lake Simcoe Region Conservation Authority
(LSRCA) Board of Directors and LSRCA staff take a very
strong position against the options recommended, as
they are in direct opposition to the goals and objectives
of the LSRCA Assimilative Capacity Study phosphorus
targets; and
.. .IPage 2
~
The Hon. John Gerretsen
Minister of Municipal Affairs & Housing
Re: Inter-Governmental Action Plan
September 25, 2006
Page 2 of 3
S'~ - ~
THAT the Board of Directors strongly support an option
that would respect and match the targets established
under the ACS; and
THAT the LSRCA requests a seat at the table of IGAP and
receive all relevant documentation and meeting
notifications; and
THAT IGAP acceptthe objectives as established over the
past 16 years with the LSEMS project and take the
appropriate steps to ensure that all four of the LSEMS
primary objectives can be met; and
THAT this resolution be circulated to all member
municipalities for endorsement; and
THAT copies of this resolution be sent to the Minister of
Municipal Affairs & Housing and all MP's, MPP's,
Foundation, and stakeholders within the Lake Simcoe
watershed.
CARRIED UNANIMOUSLY
our information, is a copy of Staff Report No. 45-06-BOD,
Enel.
c: The Hon. Laurel Broten, Minister of the Environment
The Hon. David Ramsay, Minister of Natural Resources
The Hon. David Caplan, Minister of Public Infrastructure Renewal
Mr. Garfietd Dunlop, MPP, Simcoe-North
Mr. Wayne Arthurs, MPP, Pickering-Ajax-Uxbridge
Miss Laurie Scott, MPP, Haliburton.Victoria-Brock
Mr. Frank Klees, MPP, Oak Ridges
..../Page 3
~
The Hon. John Gerretsen
Minister of Municipal Affairs & Housing
Re: Inter-Governmental Action Plan
September 25, 2006
Page 3 of 3
Ms. Julia Munro, MPP, York-Simcoe
Mr. John O'Toole, MPP, Durham
The Hon. Greg Sorbara, MPP, Vaughan-King-Aurora
Mr. Joe Tascona, MPP, Barrie-Simcoe-Bradford
Mr. Jim Wilson, MPP, Simcoe-Grey
Mr. Lui Temelkovski, MP, Oak ridges-Markham
Ms. Helena Guergis, MP, Simcoe-Grey
Mr. Peter Van Loan, MP, York-Simcoe
The Hon. Bev Oda, MP, Durham
Mr. Barry Devolin, MP, Haliburton-Kawartha Lakes-Brock
Ms. Belinda Stronach, MP, Newmarket-Aurora
Mr. Bruce Stanton, MP, Simcoe North
Mr. Patrick Brown, MP, Barrie
Mr. Maurizio Bevilacqua, MP, Vaughan
Lake Simcoe Watershed Regional/Municipal Clerks
Simcoe County - Clerk
Mr. Bob Matthews, President, Rescue Lake Simcoe Coalition
Rick Smith, Executive Director, Environmental Defence
Mr. Neal Rogers, Executive Director, Urban Development Institute
Lake Simcoe Environmental Management Strategy - Steering Committee
D. Beatty, President, Lake Simcoe Conservation Foundation
;)& - 3
J)b-LJ
Ci)
Staff Report No.
Page No.
File No.
Agenda Item No.
45-06-BOD
1 of 4
6 BOD-08-06
TO Board of Directors
FROM: Michael Walters, CMM III
Director, Watershed Management
DATE August 7,2006
SUBJECT: Inter-Governmental Action Plan (IGAP)
RECOMMENDATION: THAT Staff Report No. 45-06-BOD regarding
the results of the Inter-Governmental Action
Plan (IGAP) be received for information; and
FURTHER THAT staff be directed to inform
the IGAP partners that it cannot support the
options as they exist, and request that the
Province consider another option to evaluate
where future growth could occur within the
IGAP study area, while maintaining the
Assimilative Capacity Study phosphorus
targets.
Purpose of Staff Report:
The purpose of this Staff Report is to inform the Board of Directors of the results of the Inter-
Governmental Action Plan (IGAP) and the proposed enforcement protocol. The protocol
clearly defines the process and procedure for staff to follow regarding enforcement of the
Authority regulations and policies, and provides a schedule for when certain enforcement
activities need to be initiated.
Background:
The Inter-Governmental Action Plan (IGAP) is a joint study undertaken by the province of
Ontario, the County of Simcoe and its sixteen member municipalities and the cities of Barrie
~b- 5
Staff Report No.
Page No.
FileNo.
Agenda Item No.
45-06-BOD
20f4
6 BOD-08-06
and Orillia. It was developed to provide these municipalities with information and a set of
implementation tools to assist in planning and development decision making, The Plan is
intended to provide a long term strategy for growth; specifically, the plan has investigated the
Lake Simcoe and Nottawasaga River watersheds and their ability to accommodate added
usage of water and sewer systems that would come with additional urban development in the
area. It has also examined the state of the water and sewer systems that serve the existing
population.
The Board of Directors has already had some exposure to the IGAP process through the
Assimilative Capacity Studies, which were the first of four phases in the development of the
plan. Refer to Staff Report Numbers 25-0S-BOO, 39-0S-BOD, 62-05-BOD, 80-06-BOD and
30-06-BOO. The remaining phases dealt with infrastructure studies and the development of
a master plan to accommodate approved growth and development, the assessment of future
growth potential considering water capacity and findings on the capacity of existing
infrastructure, and the final phase, an implementation strategy based on the recommendations
from the previous three phases. It is notable to mention that, while the Authority has been
fundamental in the development of the Assimilative Capacity tools, we are not an active
partner involved in IGAP and have had no influence other than as any outside commenting
agency.
Atthe present time the Province has released the third phase results which deal with a number
of growth management scenarios and the selection of a preferred alternative for further
consultation before moving into the final phase of the plan development: implementation,
Detailed information regarding the plan can be downloaded directly at the Simcoe County
website www.county,simcoe.on.ca/. A total of eight growth management scenarios have
been completed which are described as follows:
Option 1:
Option 2:
Option 2b:
Option 2c:
Option 3:
Option 4:
Option 4b:
Option S
Business as Usual
Barrie and Area Centred Single Node
Barrie and Area Centred Single Node (Modified Lands)
Barrie and Area Centred Single Node (Modified Lands Version 2)
Single Barrie Area Node with 40% Intensification in County
Multi Nodal Expansion
Multi Nodal Expansion (Modified Lands)
Dispersed Expansion
Figures depicting these options and the resulting impact on phosphorus loads are attached,
As shown in the associated tables, the phosphorus loading results within every option for
additional growth exceed the established phosphorus loading targets for the individual
subwatersheds as established in the Assimilative Capacity Study for Lake Simcoe.
jb -(0
Staff Report No.
Page No.
File No.
Agenda Item No.
45-06-BOD
30f4
6 BOD-08-06
The IGAP preferred Option is 2b, the Barrie and Area Single Node Scenario (Modified
Lands), as it exists now. This option is considered by the consultants as the most logical
choice based on available infrastructure and servicing, and the most reasonable total cost.
Unfortunately, the scenario is not the preferred environmental option having detrimental
impacts on the phosphorus loading to Lake Simcoe concentrating all of the waste water
effluent into Kempenfelt Bay and exceeding the Lover's Creek phosphorus target.
It is staff's position that the phosphorus targets established through the Assimilative Capacity
Study (ACS) for Lake Simcoe must be maintained, otherwise three of the four LSEMS
objectives cannot be achieved (i.e. sustaining a cold water fishery, improving wateerquality
and reducing phosphorus loads). Given that none of the growth options presented to date
meet this criteria, the Authority cannot support any of the options as provided, It is
recommended thatthe Province and IGAP partners be requested to develop a new option for
consideration respecting the Assimilative Capacity Study targets. This option would evaluate
where future growth could occur within the IGAP study area while maintaining the phosphorus
targets, Upon its completion, issues associated with infrastructure, servicing and cost could
be evaluated,
Issues:
The most significant issue associated with the proposed growth plan is that the proposed
growth does notappearto be sustainable and will have significant impacts on the watershed
natural features and functions, The IGAP has placed more emphasis on infrastructure,
servicing and cost associated with future growth than the impact this might have on the
environment. Should the option be permitted as proposed, the potential clearly exists to
exceed the phosphorus targets established under the ACS and LSEMS. Therefore, staff
cannot support the IGAP Options as presented.
Relevance to Authority Policy:
The Authority's mission is to provide leadership in the restoration and protection of the
environmental health and quality of Lake Simcoe and its watershed with our Community,
Municipal and other Government partners. The IGAP results need to be assessed in relation
to the Conservation Authority mission and mandate,
Impact on Authority Finances:
There is no financial impact associated with this report,
S'o-l
Staff Report No.
Page No.
File No.
Agenda Item No.
45-06-BOD
40f4
6 BOD-08-06
Summarv & Recommendations:
THAT Staff Report No, 45-06-BOD regarding the results ofthe Inter-Governmental Action
Plan (IGAP) be received for information; and
FURTHER THAT staff be directed to inform the IGAP partners that it cannot support the
options as they exist, and request thatthe Province consider another option to evaluate
where future growth could occur within the IGAP study area while maintaining the
Assimilative Capacity Study phosphorus targets,
original signed by:
Prepared by:
Michael Walters, CMM III
Director, Watershed Management
original signed by:
Recommended by:
D. Gayle Wood, CMM III
Chief Administrative Officer
Attachment(s):
IGAP Options and Phosphorus Loading Results
1)6 -~
L.cv.er N:r:~
42: 1
B%
Be'iT" "'",(1
3918
::E%
lOAP C)0Wlh VIIn BttA
Pb:tJtbltkln of Phosphorous Loads (kgt
He'A~ O~.
45S
:-%
lo.tr.:Oeelo:
2::35
g~...t;;; at!};
. Lo..ers Clteh
Cl '.....\!'s l1;,nard
c Bea' Ot:el<
. Ec-,u ~
QI..Qnc I Nt;U\I
15%
) 'He$. h;l<r,~
3147
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~~
Targets and IGAP Exceedan~
(Di'etUO LakePoiri SclWUI RerrIlvad)
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ION' OrCMtl VIIh iMPs
Db:tJtbltSon ofPhosphorocn Loads (kg)
H!Y~o-eeO
~s
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l..o.-.er Nr.~
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g ~...c:; Ot~
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Tlrgllls a.nd !GAP Exceed4llCU
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3000
2000.
1000
.loo~ Lown ' Witt
HM<<tI I mall 8IIr L""". . Dlni:tlD
er.i , CrIIIi. en.l I HaIuIl CrH: I&Ul Lake
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(Oitld b) Lake Point SOLrtBS RemovedJ
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Qption1: Business As Usual
(Existing Designations for
Residential Uses and Employment
Ex ansion
IGAP GroVllb wIh BMPs
DislrlbulIon d Phosphorous Loads (kg)
lJ;..ersC-.
:.?1O:t
2m
LD~tj;l:t.a
"]l~
45%
a La...,; 0...
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ToiilIJlG and lGAP ExceedanCes
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Centered Single Node
!GAP Growth -Mlh BIFs
Dlstrlbudan or flhcnphorous LDad~ (kg)
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roJ
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5'b-ll,
Qption3: Single Barrie Area Node
with 400/0 Intensification in County
rJAP <lIowIJ \\Mh IlM"I
OI"~ dflhospholOUl Lo"1 (Irg)
H.......:l~ ()cd..
:07
i1n~1 Crn:k
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Qption4: Multi Nodal Expansion
TI'gels ~!GAP Exteeclantes
IDirect to lake PoillSDlIt81 R8Ill)V8dl
Lnytl;1:~
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
TR 2006-19 Committee of the Whole Bonnie McPhee
Subject: Department:
Council Treasury
Statement of Accounts
C.ofW. Date:
September September 28, 2006
Motion # R.M. File #:
Date: RolI#:
Following is the statement of accounts for the month of September.
Batch No.
Date
Amount
Cheque ReQisters:
AC00397
AQ00319
AC00398
AC00399
AC00400
September 06, 2006
September 07,2006
September 13, 2006
September 20, 2006
September 27, 2006
$ 313,396.84
400.00
161,983.80
3,993,518.55
986,973.36
$ 5,456,272.55
Pavroll:
PR00168
PR00170
September 02, 2006
September 16,2006
90,320.91
90,974,87
181,295.78
Credit Card ReQisters:
AE00042
AE00043
September 18, 2006
September 28, 2006
$ 428.49
959,52
1,388.01
Total $ 5,638,956.34
j
/
II RECOMMENDATlON(S):
II
1. THAT Report No. TR 2006 - 19 is received.
2. The accounts for the month of September 2006 totaling $ 5,638,956.34 are received.
Respectfully submitted,
-&7?~a?#~
Bonnie McPhee
Accounting Clerk
C.A.O. Comments:
Date:
C.A.O.
Dept. Head
- 2-
Lob~ \
Dept. Report No. TR2006-20 To: Committee of the Whole Prepared By: Paul Gravelle
Subject: OMERS Support Department: Treasury
Fund
Council
C.ofW. Date: October 3,2006
Motion # R.M. File #:
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
Bill 206, the new OMERS Act, was proclaimed on June 30, 2006. AMO has the new responsibility to
appoint employer representatives to each of the OMERS Sponsors Corporation and Administration
Corporation.
The new OMERS Act requires the establishment of an initial supplemental pension plan for
emergency services employees (I.e. police, fire, paramedics) within 24 months. This is a separately-
funded stand-alone registered pension plan that offers benefits not available in the current primary
plan,
The Sponsors Corporation has the authority to create supplemental plans for other OMERS plan
members. It is only a matter of time before OMERS employees outside of the emergency services
sector will seek the same access to enhanced retirement benefits. A well coordinated, well advised
employer response with the competencies necessary to deal with these new OMERS governance
demands must be developed in order to deal with these issues.
The AMO Board of Directors directed that municipalities that are OMERS employers be asked to
make an annual contribution to an OMERS Support Fund. This Fund would be administered by AMO
as a separate business activity and all funds will be used exclusively for OMERS related activities.
The Fund will provide resources required to allow AMO to operate as a formal representative to
protect the interests of municipalities as employers. Examples of items that are anticipated to support
AMO's role include:
.
recruitment costs (as membership terms expire)
_ remuneration/expenseslindemnification of AMO appointees (to the extent that this is not
covered within the new OMERS governance structure)
- research and analysis costs (including legal, actuarial and governance advice)
_ support for supplementary decision-making mechanisms (i.e. mediation/arbitration costs
regarding proposed plan changes)
_ administration costs (such as transition, training and communications between AMO's
municipal employers)
II ANALYSIS:
II
The estimated cost to the Township of Oro-Medonte to participate in the Fund is as follows:
2006
2007
2008
$115.91
$339.02
$383.24
Given the potential financial impact of supplemental plans on the municipality, we believe the
requested contribution to protect the municipality's interest in regards to OMERS issues should be
made and that the Township of Oro-Medonte participate in the OMERS Support Fund.
II RECOMMENDATION(S):
II
1. THAT Report No. TR2006-20 be received and adopted.
2, THAT the Township of Oro-Medonte hereby agrees to participate in the OMERS Support Fund
and AMO be advised accordingly.
3, THAT the requested contribution to the OMERS Support Fund for 2006 and 2007 be paid
forthwith.
Respectfully submitted,
()
~J 1\
\~
JLvf)j~
Paul Gravelle
Treasurer
C.A.O. Comments:
Date:
AcJ /
u ..... L( ~)~
r
~
C.A.O.
Dept. Head
- 2-
,
~
..hie
I\~daljon of Municipalities of Ontario
u
of
OFFICE OF THE PRESIDENT
RECEIVEIJ'1mff1~
SEP 1 il 1006 ~
ORO-MEOONTE \ -iJ,il'.JL
TOWNSH~~.J ~-
1
t-T.'
September 15, 2006
Mayor J. Neil Craig
Township of Oro-Medonte
148 Line 7 South
Box 100
Oro, ON LOL 2XO
Dear Mayor J. Neil Craig,
As you are aware, with the proclamation on June 30, 2006 of Bill 206, the new OMERS Act, AMO has a new and
significant responsibility to represent municipalities and appoint municipal employer representatives to each of
the OMERS Sponsors Corporation and Administration Corporation, AMO's Board considered the potential
implications of bringing strong and persuasive representation and support to the municipal employer
representatives against the potential impacts of doing either nothing or little. AMO's position is that a proactive,
strategic approach with dedicated resources is the wisest course of action for municipal employers.
On August 13, 2006, many of you attended the AMO Special Meeting of OMERS municipal employers in Ottawa
to discuss employer interests and AMO's proposal outlined in the discussion paper entitled "Bill 206 and
OMERS: Meeting AMO's New Responsibilities; Investing in Municipal Interests". This was an important meeting
that outlined the changes in AMO's obligations under Bill 206 - matters that extend beyond the Association's
policy development and advocacy role and current resources.
At this meeting, AMO sought general feedback as well as a confirmation of support to contribute to the AMO
OMERS Special Fund as a source of dedicated funds to exclusively support OMERS-related activities. The
attendance of over 300 municipal employers and strong support for AMO's position voiced at that meeting shows
how seriously you take the issues concerning municipal employer interests in this new world of "pension
bargaining". It also shows how committed you are to protecting the best interests of ratepayers in your
communities.
The AMO OMERS Special Fund is to be established annually based on the number of OMERS employees in
each municipality, including transit and pOlice employees. The funds will be administered as a separate and
distinct business activity exclusively for OMERS related activities and AMO will fully and frequently report on this
Fund to municipal employer participants. Attached you will find an invoice that outlines the respective
contributions to the Special Fund for your municipality and instructions for payment.
Thank you for your support and for participating in this important endeavour.
If you have any questions, please contact Pat Vanini, Executive Director at 416-971-9856.
Yours truly,
0"'9 C?cJf
Doug Reycraft
President
Attachment
m..._____m___ ,_________n___________.____.__ -- ---,--,.-----------
393 University Ave Suite 1701 Toronto ON M5G 1E6 Canada E-mail amo@amo on ca www.amoon.ca .
Tel (416) 971-9856 Fax (416) 971-6191 Toll-free in Ontario 1-877-426-6527 "
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
ADM 2006-056 Council Jennifer Zieleniewski
Subject: Department:
Council Administration
Christmas Shutdown and
C.ofW. Holiday Meeting Date:
Cancellations October 4, 2006
Motion # R.M. File #:
Date: RolI#:
II BACKGROUND: .
In previous years, Council has approved closing the municipal office between Christmas and New
Year's Day, To accommodate this shut down, the Y, day paid holiday before Christmas Day and the
y, day before Boxing Day were combined and recognized on the day following Boxing Day.
This closing has also precipitated the cancellation of regular Committee of the Whole and Council
meetings that would fall within the holiday period.
II ANALYSIS:
~
The Collective Agreement, Article 18 subsection 18.01 states "the Corporation recognizes the
following as paid holidays for permanent employees: % day before Christmas Day, Christmas
Day, Boxing Day, % day before New Year's Day and New Year's Day." This year Christmas Day
falls on a Monday and Boxing Day falls on a Tuesday. It is suggested that the two Y, day closings be
recognized on Wednesday, December 27, Employees would be required to draw two days of their
2006 holidays to provide for the office closing for the remainder of the week (December 28th and
December 29th, 2006). Employees with less than the required number of days in their vacation bank
for 2006 would have the option of drawing on their 2007 entitlement or taking the time off without
pay.
Payroll would be processed prior to the proposed shutdown to accommodate bank holiday closures.
The Public Works department crews would be on call in the event of inclement weather. The Oro-
Medonte Community Arena would be open during the shutdown with the exception of Christmas Eve,
Christmas Day, New Year's Eve and New Year's Day,
Should Council approve the office closing between Christmas and New Year, the regular meeting
schedule would also be affected. It would be necessary to cancel two regular meetings - Committee
of the Whole scheduled to be held on December 27 and Council scheduled to be held on January 3,
2007.
c
Attached for Council's consideration is a calendar for the months of December 2006 and January
2007. The calendar outlines the dates being recommended for Christmas Shutdown as well as the
meeting schedule for the two months with suggested cancellations noted.
It is recommended that Council give favourable consideration to the Christmas shutdown as well as
the meeting cancellations as outlined.
I RECOMMENDATION(S):
II
1. THAT Report No, ADM 2006-056 be received and adopted.
2. THAT the holiday shutdown commence at 4:30pm on Friday, December 22nd, 2006 and extend
to 8:30am Tuesday, January 2,2007,
3. THAT the Administration Centre, Roads Yards and the Oro-Medonte Community Arena be posted
accordingly.
4. THAT the regular Committee of the Whole meeting scheduled to be held on December 27, 2006
and the regular Council meeting scheduled to be held on January 3, 2007 be cancelled.
5. THAT staff and the public be notified of the shutdown and meeting cancellations accordingly.
Respectfully submitted,
/'.."
" "'
,y . )
\/\~. J.~
.J ,
,'.Mi. ~I
/; . ;
/, 1
! J~nnifer ZieMniewski(
L~hief Administrative '
- 2 -
1 Z
3 4 5 G -; S 9
Council
7:00 pm
10 11 1Z 1113 14 15 16
Committee
of: the
Whole 9000
am
17 IS 19 ZO ZI ZZ Z3
Council Office
Closed at
7:00 pm 4:30pm
21 Z5 Z6 Z7 ZS Z9 30
1/2 ob,y ChrHt....
Christmas Christmas Boxing .......
112 d;r..:s:.r-... Vacation Vacation
Eve Day Day Com mitt.... or the Day Day
w....."""""'""
Thu
L,L~3
2006
Sat
DECEMBER
Sun Mon Tue
Wed
Fri
[iJ
New
Y='s
JANUARY
Sun Mon Tue
1 Z 3 4 5 6
New Office Council
Years Day Open Meeting
S:30am Cancelled
7 S 9 10 11 lZ 13
Committee
or the
Whole
9:00 am
14 15 16 rT IS 19 ZO
Council
7:00 pm
ZI ZZ Z3 21 Z5 Z6 2:7
Committee
or the
Whole
9:00 am
ZS Z9 30 31
Wed
Thu
Fri
2007
Sat
Dept. Report No. To: Prepared By:
ADM 2006-58 Committee of the Whole Doug Irwin
Subject: Department:
Council Clerk's Department
Request for Exemption -
C.ofW. Warminster Annual Date: October 11, 2006
Remembrance Day Parade
Motion # R.M. File #:
M02-02390 v-2
Date: RolI#:
TOWNSHIP OF ORO-MEDONTE
REPORT
II BACKGROUND:
II
By-law No. 2006-38 regulates the holding of parades or processions/events in the municipality,
Section 8 of the above mentioned by-law permits that in a situation where a parade or
procession/event will last for less than 24 hours, Council may dispense with any or all of the
requirements of the by-law.
The Royal Canadian Legion of Branch 619, Warminster plan to hold a Remembrance Day Parade on
Sunday, November 5, 2006 at 1 :30 p.m.
~ ANALYSIS:
~
Mike Lawlor, President and Gladys Daly, Poppy Chairman, Service Officer, Royal Canadian Legion,
Cahiague Branch (Ontario #619), have supplied information regarding insurance coverage for this
event, and has indicated that police have been assigned to direct traffic (Attachment #1), This
parade is a yearly event and the Legion has received Council permission to hold the parade in the
past and waive the conditions of By-law 2006-38,
The parade route begins at 1 :30 p,m. in the Village forming up on Demont Drive, marches along the
Hwy. 12 to the Legion Cenotaph where the Remembrance Day Ceremonies will commence,
II RECOMMENDATION(S):
II
1, That Report No. ADM 2006-58 be received and adopted,
2. That an exemption to By-law No, 2006-38 be granted to The Royal Canadian Legion of Branch
619, Warminster to hold a Remembrance Day Parade on November 5, 2006 commencing at 1 :30
p.m,
3. And Further That the applicant be notified of Council's decision,
Respectfully submitted,
C.A.O. Comments:
Date: ~4fjOy ~\ ,-( ) D CO
I - I
CfOtA" C~U
C.A.O.
j
V
Dept. Head
- 2-
I
I
Royal Canadian Legion
Cahiague Branch # 619
GD, Warminster, Ontario
LOK 2GO
October 6, 2006
Mr, Doug Irwin
Township Clerk
Township ofOro-Medonte
Oro, Ontario
Dear Mr. Irwin:
Please be informed that Branch # 619 of the Royal Canadian Legion, Warminster, will be holding their
annual Remembrance Day Ceremonies on Sunday, November 5, 2006.
Kindly consider this letter a request for exemption from By-law 2006-038, so that we may also have our
usual parade.
The parade will start at I :30 pm in the village. It will form up on Demont Dr., then march along Hwy 12
to the Legion cenotaph where the ceremonies will commence.
Our insurance agent is Programmed Insurance Brokers, Lindsay, Ontario. We are fully covered for any
mishaps. We will also have two OPP officers directing traffic.
If you are in need of any further information please call me, Gladys Daly at 321-5931 or Mike Lawlor at
326-9687.
Yours truly,
Gladys Daly, Poppy chairman
Service Officer
Mike Lawlor,
,
- I
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COMMITTEE OF THE Prepared By:
WHOLE
PW2006.14 Jerry Ball
Subject: Department:
Council
Tender Results for Road Public Works
C.ofW. Reconstruction - Line 3 North Date:
between Highland Drive and October 10, 2006
Motion # Horseshoe Valley Road R.M. File #:
Date: RolI#:
I BACKGROUND:
II
Tenders for the road reconstruction of Line 3 North, between Highland Drive and Horseshoe Valley
Road, were advertised for in the Barrie, Orillia and Midland newspapers and were opened at the
Administration Centre on Tuesday, October 10, 2006 at 1 :30 p.m. Five public representatives, the
Public Works Superintendent, Mr. AI Lees from Totten Sims Hubicki Associates, and the Assistant to
the Clerk were present during the opening.
The results of the tender opening for the road reconstruction of Line 3 North are as follows:
Arnott Construction
$642,360.49
Duncor Enter rises
$825,117.15
$668,694.08
K. J. Beamish Construction
$655,155.48
$688,813.44
Harnden & Kin Construction Inc.
*(Prices above do not include G.S.T.)*
II ANALYSIS:
~
In the 2006 Budget, this project was estimated at a cost of $493,000.00. It is recommended that
Council give favourable consideration to award the tender from Arnott Construction at the low tender
amount of $642,360.49 (G.S.T. extra) and that the over expenditure be financed from the Public
Works Reserve and the Development Charges Reserve.
II RECOMMENDATION(S):
~
1. THAT Report No. PW2006-'I"I be received and adopted.
2. THAT the tender for road reconstruction of Line 3 North, between Highland Drive and Horseshoe
Valley Road, be awarded to Arnott Construction at a total cost of $642,360.49 (G.S.T. extra).
3. THAT the over expenditure be financed from the Public Works Reserve and the Development
Charges Reserve.
4. AND THAT the respective Contractors be notified accordingly.
~/
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Respectfully submitted,
Jerry Ball
Public Works Superintendent
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