09 27 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 27, 2006 @ 9:07 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau (left at 12:00 p.m.)
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin,
Clerk; Marilyn Pennycook, Assistant to CAO; Scott Cowden, Director
of Fire and Emergency Services; Bruce Hoppe, Director of Building
and Planning Services; Keith Mathieson, Director of Engineering and
Environmental Services; Tamara Obee, Human Resources Co-
ordinator; S/Sgt. Ed Whinnery, Detachment Commander, Barrie OPP;
Dave Truax, OPP Central Region Director of Operations
Also Present: Stacey Patchell; Linda Babulic
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060927-1
Moved by Fountain, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
6. FINANCE AND ADMINISTRATION:
h) Report No. ADM 2006-052, Councillor Ruth Fountain, Chair, Accessibility Advisory
Committee, re: Accessibility Advisory Committee Annual Update.
10. EMERGENCY SERVICES:
b) Report No. FD 2006-15, Scott Cowden, Director of Fire and Emergency Services, re:
Funding to Equip New Fire Fighters.
12. IN-CAMERA:
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
e) Jennifer Zieleniewski, CAO, re: Personnel Matter.
f) Jennifer Zieleniewski, CAO, re: Personnel Matter.
g) Deputy Mayor Hughes, re: Property Matter.
h) Deputy Mayor Hughes, re: Property Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060927-2
Moved by Hough, Seconded by Buttineau
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, September 27, 2006 be received and adopted as amended to revise
Item 9b) Report No. BP 2006-38, presented by Bruce Hoppe, Director of Building
and Planning Services, re: Charlotte/Park Drive Rezoning from Con 3, Part of Lot 16
(Orillia) to Lots 344, 345, 356 and the whole of the Park Drive Road Allowance, Plan
626 (Oro), Township of Oro-Medonte.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - “IN ACCORDANCE WITH THE ACT”
None declared.
4. DEPUTATIONS:
None.
5. CORRESPONDENCE:
a) Bill and Denine Cairns, correspondence dated September 15, 2006 re: Lots 61,
62 and 63, Arbourwood Subdivision.
Motion No. CW060927-3
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated September 15, 2006 from Bill and
Denine Cairns, re: Lots 61, 62 and 63, Arbourwood Subdivision be received and
referred to staff for a response under the Mayor’s signature.
Carried.
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Committee of the Whole Meeting – September 27, 2006
b) Zenon Chwaluk, President, Ukrainian National Federation of Canada, Toronto
Branch, correspondence dated June 26, August 4 and August 16, 2006 re:
Clean and Clear Order, Campground, Hawkestone.
Motion No. CW060927-4
Moved by Buttineau, Seconded by Hough
It is recommended that the correspondence dated June 26, August 4 and August
16, 2006 from Zenon Chwaluk, President, Ukrainian National Federation of Canada,
Toronto Branch, re: Clean and Clear Order, Campground, Hawkestone be received
and referred to staff for a report.
Carried.
6. FINANCE AND ADMINISTRATION:
a) S/Sgt. Ed Whinnery, Detachment Commander, Barrie OPP, re: Second and
Third Quarter Policing Reports and Superintendent Dave Truax, OPP Central
Region Director of Operations re: OPP Reorganization Affecting Barrie
Detachment.
Councillor Hough distributed correspondence dated September 26, 2006 re: Review
of Policing Costs - Township of Oro-Medonte to members of the Committee.
Motion No. CW060927-5
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence and information presented by S/Sgt. Ed
Whinnery, Detachment Commander, Barrie OPP, re: Second and Third Quarter
Policing Reports, as amended, and the information presented by Superintendent
Dave Truax, OPP Central Region Director of Operations re: OPP Reorganization
Affecting Barrie Detachment be received.
Carried.
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Committee of the Whole Meeting – September 27, 2006
b) Jennifer Zieleniewski, CAO, correspondence dated September 11, 2006 re:
Affordable Housing Program – County of Simcoe.
Motion No. CW060927-6
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated September 11, 2006 presented
by Jennifer Zieleniewski, CAO and the email correspondence dated August 25,
2006 from Terry Talon, General Manager, Social Services, County of Simcoe, re:
Affordable Housing Program – County of Simcoe be received; that the County of
Simcoe be thanked for affording the Township of Oro-Medonte an opportunity to
participate in this program and that the Township of Oro-Medonte does not wish to
participate at this time; and further that the County of Simcoe be congratulated for
their initiative before September 30, 2006.
Carried.
c) Jennifer Zieleniewski, CAO, correspondence dated August 31, 2006 re:
Warminster Hall, Deficit 2006 Opening Balance.
Motion No. CW060927-7
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated August 31, 2006 presented by
Jennifer Zieleniewski, CAO, re: Warminster Hall, Deficit 2006 Opening Balance be
received; that the Deficit 2006 Opening Balance in the amount of $7,345.14 be
waived; and further that the funds be allocated from Recreation Reserves.
Carried.
d) Report No. ADM 2006-50, Jennifer Zieleniewski, CAO, re: Request for
Exemption – Warminster Annual Santa Claus Parade.
Motion No. CW060927-8
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. ADM 2006-50, Jennifer Zieleniewski, CAO, re: Request for
Exemption – Warminster Annual Santa Claus Parade be received and adopted.
2. That an exemption to By-law No. 2006-038 be granted for the Warminster Santa
Claus Parade to be held on Sunday, December 17, 2006 at 2:00 p.m.
3. And Further That the Warminster Hall Board be advised of Council’s decision.
Carried.
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Committee of the Whole Meeting – September 27, 2006
e) Report No. TR 2006-18, Paul Gravelle, Treasurer, re: Public Notice Relating to
Improvements in Efficiency and Effectiveness of Service Delivery.
Motion No. CW060927-9
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. TR 2006-18, Paul Gravelle, Treasurer, re: Public Notice Relating to
Improvements in Efficiency and Effectiveness of Service Delivery be received and
adopted.
2. And Further That the 2005 Report, Improvements in the Efficiency and Effectiveness
of Service Delivery, be posted on the Township’s website.
Carried.
f) Report No. ADM 2006-49, Marilyn Pennycook, Assistant to CAO, re: Ad Hoc
Working Group Recommendations – Animal Control By-Law.
Motion No. CW060927-10
Moved by Hough, Seconded by Buttineau
It is recommended that
1. Report No. ADM 2006-49, Marilyn Pennycook, Assistant to the CAO, re: Ad Hoc
Working Group Recommendations – Animal Control By-Law be received and
adopted, as amended.
2. That the Clerk bring forward the appropriate by-law for Council’s consideration.
3. And Further That the members of the Ad Hoc Working Group – Animal Control be
thanked for their time and effort in the review of By-law 2005-119 – Animal Control
and advised of Council’s decision in the matter.
Carried.
g) Jennifer Zieleniewski, CAO, correspondence dated September 11, 2006 re:
Application for Grant/Subsidy, Oro-Medonte Horticultural Society.
Motion No. CW060927-11
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated September 11, 2006 presented by
Jennifer Zieleniewski, CAO, re: Application for Grant/Subsidy, Oro-Medonte Horticultural
Society be received; and further that the applicable fee in the amount of $325.00 for the
use of the Oro-Medonte Community Arena Banquet Hall be waived given the Society’s
ongoing contribution to the Township in their public plantings and maintenance.
Carried.
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Committee of the Whole Meeting – September 27, 2006
h) Report No. ADM 2006-052, Councillor Ruth Fountain, Chair, Accessibility Advisory
Committee, re: Accessibility Advisory Committee Annual Update.
Motion No. CW060927-12
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. ADM 2006-052, Councillor Ruth Fountain, Chair, Accessibility Advisory
Committee, re: Accessibility Advisory Committee Annual Update be received and
adopted.
2. And Further that Report ADM 2006-052 be forwarded to the Ministry of
Intergovernmental Affairs, on behalf of the Oro-Medonte Accessibility Advisory
Committee.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Report No. BP 2006-37, Bruce Hoppe, Director of Building and Planning Services,
re: Chad Shelswell – Request for Extension for Two Dwellings, Con 3, Part of Lot 16
(Orillia), Township of Oro-Medonte, 371 Moon Point Drive.
Motion No. CW060927-13
Moved by Marshall, Seconded by Buttineau
It is recommended that
1. Report No. BP 2006-37, Bruce Hoppe, Director of Building and Planning Services,
re: Chad Shelswell – Request for Extension for Two Dwellings, Con 3, Part of Lot 16
(Orillia), Township of Oro-Medonte, 371 Moon Point Drive be received and adopted.
2. That Council authorize the extension of the agreement for continued occupancy in
the temporary residence currently existing at 371 Moon Point Drive to the end of
June, 2007.
3. And Further That the Mayor and Clerk be authorized to execute the amended
agreement to this effect.
Carried.
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Committee of the Whole Meeting – September 27, 2006
b) Report No. BP 2006-38, Bruce Hoppe, Director of Building and Planning Services,
re: Charlotte/Park Drive Rezoning, Lots 344, 345, 356 and the whole of the Park
Drive Road Allowance, Plan 626 (Oro), Township of Oro-Medonte.
Motion No. CW060927-14
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. BP 2006-38, presented by Bruce Hoppe, Director of Building and
Planning Services, re: Charlotte/Park Drive Rezoning, Lots 344, 345, 356 and the
whole of the Park Drive Road Allowance, Plan 626 (Oro), Township of Oro-Medonte
be received and adopted.
2. That Council authorize the holding of a statutory Public Meeting as required under
the provisions of the Planning Act for consideration of the proposed Zoning By-law
Amendment for lands described as Lots 344, 345, 356 and the whole of the Park
Drive Road Allowance, Plan 626 (Oro), Township of Oro-Medonte.
Carried.
10. EMERGENCY SERVICES:
a) Report No. FD 2006-14, Scott Cowden, Director of Fire and Emergency Services, re:
Fire Reports for July and August, 2006.
Motion No. CW060927-15
Moved by Marshall, Seconded by Crawford
It is recommended that Report No. FD 2006-14, Scott Cowden, Director of Fire and
Emergency Services, re: Fire Reports for July and August, 2006 be received.
Carried.
b) Report No. FD 2006-15, Scott Cowden, Director of Fire and Emergency Services, re:
Funding to Equip New Fire Fighters.
Motion No. CW060927-16
Moved by Buttineau, Seconded by Hughes
It is recommended that
1. Report No. FD 2006-15, Scott Cowden, Director of Fire and Emergency Services,
re: Funding to Equip New Fire Fighters be received and adopted.
2. And Further That the expenditures for the equipment be drawn from the
Development Charges Fund.
Carried.
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Committee of the Whole Meeting – September 27, 2006
11. RECREATION AND COMMUNITY SERVICES:
None.
12. IN-CAMERA:
Motion No. CW060927-17
Moved by Fountain, Seconded by Crawford
It is recommended that we do now go In-Camera at 11:14 a.m. to discuss Personnel
and Property Matters.
Carried.
Motion No. CW060927-18
Moved by Hughes, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 12:35 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060927-19
Moved by Fountain, Seconded by Marshall
It is recommended that the confidential correspondence presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (Beach) be received with regret.
Carried.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060927-20
Moved by Fountain, Seconded by Hughes
It is recommended that the Revised Confidential Report No. ADM 2006-051, Doug
Irwin, Clerk, re: Personnel Matter (Fence Viewers) be received and adopted; and
that the Clerk be authorized to immediately request one of the Fence Viewers, to be
appointed on October 4, 2006, to attend a dispute.
Carried.
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Committee of the Whole Meeting – September 27, 2006
c) Jennifer Zieleniewski, CAO, re: Property Matter (Encroachment, Plan 626).
Motion No. CW060927-21
Moved by Crawford, Seconded by Marshall
It is recommended that Confidential Report No. ADM 2006-044, Jennifer
Zieleniewski, CAO, be received and adopted.
Carried.
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060927-22
Moved by Fountain, Seconded by Hughes
It is recommended that the confidential correspondence dated September 21, 2006
presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire) be received.
Carried.
e) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060927-23
Moved by Crawford, Seconded by Hughes
It is recommended that Confidential Report No. ADM 2006-054, Jennifer
Zieleniewski, CAO, re: Personnel Matter (Bargaining Unit Maintenance Pay Equity
Results) be received and adopted.
Carried.
f) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060927-24
Moved by Crawford, Seconded by Fountain
It is recommended that Confidential Report No. ADM 2006-053, Jennifer
Zieleniewski, CAO, re: Personnel Matter (Manager of Recreation and Community
Services) be received and adopted.
Carried.
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Committee of the Whole Meeting – September 27, 2006
g) Deputy Mayor Hughes, re: Property Matter.
Motion No. CW060927-25
Moved by Hughes, Seconded by Hough
It is recommended that the confidential verbal information presented by Deputy
Mayor Hughes, CAO, re: Property Matter (17 Booth Street) be received.
Carried.
h) Deputy Mayor Hughes, re: Property Matter.
Motion No. CW060927-26
Moved by Crawford, Seconded by Fountain
It is recommended that the confidential verbal information presented by Deputy
Mayor Hughes, CAO, re: Property Matter (Ward Avenue) be received.
Carried.
13.ADJOURNMENT:
Motion No. CW060927-27
Moved by Hough, Seconded by Hughes
It is recommended that we do now adjourn at 12:56 p.m.
Carried.
r2.'~f~
yor, J. Neil Craig
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Committee of the Whole Meeting - September 27, 2006