09 13 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, September 13,2006 @ 9:12 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin,
Clerk; Marilyn Pennycook, Assistant to CAO; Jerry Ball, Public Works
Superintendent; Scott Cowden, Director of Fire and Emergency
Services; Bruce Hoppe, Director of Building and Planning Services;
Keith Mathieson, Director of Engineering and Environmental Services
Also Present: Michael Paisley, Sandy Agnew, Stacey Patchell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060913-1
Moved by Fountain, Seconded by Crawford
It is recommended that the following items be added to the agenda for consideration:
4. DEPUTATIONS:
a) Mr. Michael Paisley, re: Speed Reduction Request
5. CORRESPONDENCE:
e) Mayor Craig, correspondence dated September 9,2006 from Edna Caldwell re:
Letter of Appreciation, "Citizen of the Year".
6. FINANCE AND ADMINISTRATION:
b) Jennifer Zieleniewski, CAO, re: Oro-Medonte Community Policing Committee Grant
Request.
c) Deputy Mayor Hughes, re: Township Logo.
12. IN-CAMERA:
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
d) Jennifer Zieleniewski, CAO, re: Property Matter.
e) Deputy Mayor Hughes, re: Property Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060913-2
Moved by Hough, Seconded by Marshall
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, September 13, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
4. DEPUTATIONS:
a) Mr. Michael Paisley, re: Speed Reduction Request.
Motion No. CW060913-3
Moved by Fountain, Seconded by Marshall
It is recommended that the verbal information presented by Michael Paisley, re:
Request for Speed Reduction - Bidwell Road be received.
Carried.
Item 7a) was dealt with at this time.
5. CORRESPONDENCE:
a) Ron Kolbe, correspondence dated September 2,2006 re: Rail Trail Query.
Motion No. CW060913-4
Moved by Crawford, Seconded by Marshall
It is recommended that the correspondence dated September 2, 2006 from Ron
Kolbe, re: Rail Trail Query be received and referred to staff for a response under the
Mayor's signature.
Carried.
Page 2
Committee of the Whole Meeting - September 13, 2006
b) Martin Emmons, correspondence dated August 10,2006 re: 23 Nelson Street,
Lot 12, Plan 629, Township of Oro-Medonte, Request to Purchase Filled Crown
Lakebed.
Motion No. CW060913-5
Moved by Marshall, Seconded by Hough
It is recommended that the correspondence dated August 10, 2006 from Mr. Martin
Emmons, re: 23 Nelson Street, Lot 12, Plan 629, Township of Oro-Medonte,
Request to Purchase Filled Crown Lakebed be received; and further that Mr. Martin
Emmons and the Ministry of Natural Resources be advised that the Township of
Oro-Medonte has no objection to the proposed purchase of the filled Crown lakebed
fronting Lot 12, Registered Plan 629, 23 Nelson Street.
Carried.
c) Bonnie Reynolds, Waverley Monument Committee, correspondence dated
August 31,2006 re: Soldier's Monument, Waverley, Donation.
Motion No. CW060913-6
Moved by Marshall, Seconded by Fountain
It is recommended that the correspondence dated August 31, 2006 from Bonnie
Reynolds, Waverley Monument Committee, re: Soldier's Monument, Waverley,
Donation be received.
Carried.
d) Brenda Post, Big Cedar (Oro) Residents Association, correspondence dated
August 28, 2006 re: Streetlight Request.
Motion No. CW060913-7
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated August 28, 2006 from Brenda
Post, Big Cedar (Oro) Residents Association, re: Streetlight Request be received
and referred to staff for a report.
Carried.
Page 3
Committee of the Whole Meeting - September 13, 2006
e) Mayor Craig, correspondence dated September 9,2006 from Edna Caldwell re:
Letter of Appreciation, "Citizen of the Year".
Written correspondence dated September 9, 2006 was distributed to members of
Council.
Motion No. CW060913-8
Moved by Fountain, Seconded by Crawford
It is recommended that the correspondence dated September 9, 2006 from Edna
Caldwell, re: Letter of Appreciation, "Citizen of the Year" be received.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-17, Paul Gravelle, Treasurer, re: Statement of Accounts,
August 2006.
Motion No. CW060913-9
Moved by Marshall, Seconded by Crawford
It is recommended that
1. Report No. TR 2006-17, Paul Gravelle, Treasurer, re: Statement of Accounts,
August 2006 be received.
2. And Further That the accounts for the month of August, 2006 totalling
$1,015,511.16 be received.
Carried.
Page 4
Committee of the Whole Meeting - September 13, 2006
b) Jennifer Zieleniewski, CAO, re: Oro-Medonte Community Policing Committee
Grant Request.
Motion No. CW060913-1 0
Moved by Hughes, Seconded by Hough
It is recommended that
1. The memorandum correspondence dated September 12, 2006 presented by
Jennifer Zieleniewski, CAO be received.
2. The correspondence dated August 4, 2006 from Beverley Hubatsch, Chair, Oro-
Medonte Community Policing Committee re: Application for Grant Subsidy be
received.
3. That Council waive the rental costs for the Oro-Medonte Community Policing
Committee use of the Community Room at the Ian Arthur Beard Community
Complex.
4. That Council approve the grant request in the amount of $500.00 for the Oro-
Medonte Community Policing Committee
5. And Further That Council approve the grant request in the amount of $512.00
for Road Watch.
Carried.
c) Deputy Mayor Hughes, re: Township Logo.
Deputy Mayor Hughes distributed draft letterhead from Barrie Area Physician
Recruitment to members of Council.
Motion No. CW060913-11
Moved by Hughes, Seconded by Hough
It is recommended that Council for the Township of Oro-Medonte grants consent to
utilize the Township logo on new letterhead prepared by the Barrie Area Physician
Recruitment Committee.
Carried.
Page 5
Committee of the Whole Meeting - September 13, 2006
7. PUBLIC WORKS:
a) Report No. PW 2006-11, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction - Bidwell Road.
Motion No. CW060913-12
Moved by Crawford, Seconded by Fountain
It is recommended that
1. Report No. PW 2006-11, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction - Bidwell Road be received and adopted.
2. That the existing speed limit of 60 km/h on Bidwell Road, between Line 1 North and
County Road #93, remains status quo.
3. That the O.P.P. be requested to provide additional patrol during school bus operating
hours.
4. And Further That Mr. and Mrs. Paisley be advised of Council's decision accordingly.
Defeated.
Motion No. CW060913-13
Moved by Hough, Seconded by Marshall
It is recommended that
1. Report No. PW 2006-11, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction - Bidwell Road be received.
2. That the speed limit on Bidwell Road, between Line 1 and County Road 93 be reduced
to 50 km/h.
3. That the Clerk bring forward a by-law for Council's consideration.
4. And Further That the O.P.P. and Mr. and Mrs. Paisley be advised of Council's decision
accordingly.
Carried.
b) Report No. PW 2006-12, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction - Line 4 North - Village of Edgar.
Motion No. CW060913-14
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. PW 2006-12, Jerry Ball, Public Works Superintendent, re: Request for
Speed Reduction - Line 4 North - Village of Edgar be received and adopted.
2. That the existing 50 km/h speed zone on Line 4 North be extended 250 metres north to
include the entrance to the Edgar Estates subdivision.
3. And Further That the Clerk bring forward the appropriate amendment to the Speed
Zone by-law for Council's consideration.
Carried.
Page 6
Committee of the Whole Meeting - September 13, 2006
c) Report No. PW 2006-13, Jerry Ball, Public Works Superintendent, re: Line 2
North - Off-Road Vehicle Usage.
Motion No. CW060913-15
Moved by Fountain, Seconded by Marshall
It is recommended that
1. Report No. PW 2006-13, Jerry Ball, Public Works Superintendent, re: Line 2
North - Off-Road Vehicle Usage be received and adopted.
2. And Further That Report No. PW 2006-13 be provided to Mr. Wonta to assist
him.
Carried.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
None.
10. EMERGENCY SERVICES:
None.
11. RECREATION AND COMMUNITY SERVICES:
a) Recreation Technical Support Group minutes, meeting held on August 10, 2006.
Motion No. CW060913-16
Moved by Marshall, Seconded by Hough
It is recommended that the minutes of the Recreation Technical Support Group
meeting held on August 10, 2006 be received.
Carried.
Page 7
Committee of the Whole Meeting - September 13, 2006
Motion No. CW060913-17
Moved by Marshall, Seconded by Crawford
It is recommended that
1. The Draft Parks and Recreation Policy, re: Facility Rental Regulations/Conditions,
Oro-Medonte Community Arena be adopted.
2. And Further That the Parks and Recreation Policies be renumbered accordingly.
Carried.
Motion No. CW060913-18
Moved by Hough, Seconded by Hughes
It is recommended that
1. The Draft Parks and Recreation Policy, re: Outdoor LED Arena Display Sign be
adopted.
2. And Further That the Parks and Recreation Policies be renumbered accordingly.
Carried.
Jennifer Zieleniewski, CAO, distributed draft proposals for Sweetwater Park, Option 5
and Option 6 dated July 7,2006 from John D. Bell Associates Ltd. to members of
Council.
Motion No. CW060913-19
Moved by Crawford, Seconded by Marshall
It is recommended that Council give favourable consideration to the draft proposal for
Sweetwater Park, Option 6 dated July 7,2006 from John D. Bell Associates Ltd.; and
further that staff be authorized to proceed with conducting two Public Information
Sessions on Thursday, October 19, 2006 at 7:00 p.m. at Fire Station 3, Horseshoe
Valley and Saturday, October 21, 2006 at 10:00 a.m. at Fire Station 3, Horseshoe
Valley.
Carried.
12. IN-CAMERA:
Motion No. CW060913-20
Moved by Hough, Seconded by Hughes
It is recommended that we do now go In-Camera at 11 :14 a.m. to discuss Personnel,
Legal and Property Matters.
Carried.
Page 8
Committee of the Whole Meeting - September 13, 2006
Motion No. CW060913-21
Moved by Fountain, Seconded by Marshall
It is recommended that we do now Rise and Report from In-Camera at 11:46 a.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
This item was withdrawn.
b) Jennifer Zieleniewski, CAO, re: Legal Matter
This item was withdrawn.
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060913-22
Moved by Fountain, Seconded by Crawford
It is recommended that
1. Confidential Report No. ADM 2006-047 Jennifer Zieleniewski, CAO, re:
Personnel Matter (Building) be received and adopted.
2. And Further That staff be authorized to hold a competition for the position of
Deputy Chief Building Official.
Carried.
d) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. CW060913-23
Moved by Crawford, Seconded by Hough
It is recommended that Confidential Report No. EES2006-27 and ADM2006-048,
Jennifer Zieleniewski, CAO, and Keith Mathieson, Director of Engineering and
Environmental Services re: Property Matter (Warminster Well) be received and
adopted, as amended.
Carried.
Page 9
Committee of the Whole Meeting - September 13, 2006
e) Deputy Mayor Hughes, re: Property Matter (Shanty Bay Community Hall).
:4
I
I
Motion No. CW060913-24
Moved by Hughes, Seconded by Hough
It is recommended that the Township of Oro-Medonte pays the costs of the rental
for the Shanty Bay Wednesday Night Euchre Group until further notice.
Carried.
13. ADJOURNMENT:
Motion No. CW060913-25
Moved by Crawford, Seconded by Fountain
It is recommended that we do now adjourn at 11 :54 a.m.
Carried.
.w~
Jar, J. Neil Cra
C
Page 10
Committee of the Whole Meeting - September 13, 2006