09 06 2006 Council Minutes
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING MINUTES
Wednesday, September 6, 2006 TIME: 7:11 p.m.
2003 - 2006 COUNCIL
Present:
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present:
Jennifer Zieleniewski, CAO; Doug Irwin, Clerk; Marilyn Pennycook,
Assistant to CAO; Bruce Hoppe, Director of Building and Planning
Services
Also Present:
Maureen Tanzola, Matthew Tanzola, Sydney Tanzola, Samantha
Vollick, Sara Murney, Kaite Murney, Cathie Patterson, Janet
Bumstead, David Bumstead, Bob Bowles, John Newell, Stacey
Patchell
1. & 2.
Mayor J. Neil Craig assumed the chair and called the meeting to order,
followed by a moment of contemplation.
3. NOTICE OF ADDITIONS
Motion No. C060906-1
Moved by Buttineau, Seconded by Hough
Be it resolved that the following items be added to the agenda for consideration:
12. REPORTS OF MUNICIPAL OFFICERS:
f) Councillor Fountain, re: Request for Wetland Assessment.
g) Councillor Marshall re: Line 2 Heavy Vehicles.
h) Councillor Crawford re: Parks & Recreation Brochure.
i) Councillor Hough re: Animal Control By-Law Review Committee Update.
15. IN-CAMERA:
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
e) Deputy Mayor Hughes, re: Property Matter.
16. BY-LAWS:
c) By-Law No. 2006-083 A By-law to Assume and Establish Highways Within the
Township of Oro-Medonte, Bassarab Place, Franko
Street, Hlynka Place, Karpatian Place, Leigh Road,
Mazepa Place, Schewchenko Crescent, Taras
Boulevard Registered Plan 1464.
Carried.
4. ADOPTION OF AGENDA
Motion No. C060906-2
Moved by Marshall, Seconded by Crawford
Be it resolved that the agenda for the Council meeting of Wednesday,
September 6, 2006 be received and adopted.
Carried.
5. “DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF – IN ACCORDANCE WITH THE ACT”
None declared.
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Special Council Meeting of August 9, 2006.
Motion No. C060906-3
Moved by Hough, Seconded by Buttineau
Be it resolved that the minutes of the Special Council meeting held on August 9,
2006 be adopted as printed and circulated.
Carried.
7. RECOGNITION OF ACHIEVEMENTS:
a) Bob Duncan, Fire Chief, Township of Tay, correspondence dated August 9,
2006 re: Letter of Appreciation to Oro-Medonte Fire Department.
Motion No. C060906-4
Moved by Fountain, Seconded by Crawford
Be it resolved that the correspondence dated August 9, 2006 from Bob Duncan,
Fire Chief, Township of Tay, re: Letter of Appreciation to Oro-Medonte Fire
Department be received.
Carried.
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Council Meeting Minutes– September 6, 2006
b) Eric Rechnitzer, correspondence received August 15, 2006 re: Letter of
Appreciation.
Deputy Mayor Hughes declared a conflict of interest on this Item as he is a
member of the Oro District Lions Club. Deputy Mayor Hughes left the room and
did not participate in any discussion or vote on this item.
Motion No. C060906-5
Moved by Buttineau, Seconded by Hough
Be it resolved that the correspondence received August 15, 2006 from Eric
Rechnitzer, President, Oro District Lions Club, re: Letter of Appreciation be
received.
Carried.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
a) Bob Bowles, Kids for Turtles, re: Turtle Crossing Signs.
Mr. Bowles distributed written correspondence to members of Council.
Motion No. C060906-6
Moved by Crawford, Seconded by Marshall
Be it resolved that the correspondence dated August 25, 2006 and the
information presented by Bob Bowles, Kids for Turtles, re: Turtle Crossing Signs
be received; and further that staff liaise with the Conservation Authorities to
confirm locations for the placement of signs on Horseshoe Valley Road and
Woodland Drive.
Carried.
10. CONSENT AGENDA CORRESPONDENCE:
None.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
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Council Meeting Minutes– September 6, 2006
12. REPORTS OF MUNICIPAL OFFICERS:
a) Jennifer Zieleniewski, CAO, re: Request to Waive Rental Fees for Kelly
Shires Breast Cancer Snow Run.
Motion No. C060906-7
Moved by Hughes, Seconded by Hough
Be it resolved that the information presented by Jennifer Zieleniewski, CAO, re:
Application for Grant/Subsidy, Request to Waive Rental Fees, Kelly Shires
Breast Cancer Snow Run be received; and further that the organization be
requested to submit the appropriate applicable fee in the amount of $403.00 for
a Charity Baseball Tournament at the Vasey Ball Diamonds.
Defeated.
Recorded Vote Requested by Councillor Hough
Councillor Hough Nay
Deputy Mayor Hughes Nay
Councillor Marshall Nay
Councillor Buttineau Nay
Councillor Crawford Nay
Councillor Fountain Nay
Mayor Craig Nay
b) Report No. EES 2006-26, Keith Mathieson, Director of Engineering and
Environmental Services, re: Horseshoe Valley Lands Ltd. – Phase III – Plan
51M-720 – Certificate of Maintenance and Final Acceptance (Aboveground
and Underground Works).
Motion No. C060906-8
Moved by Marshall, Seconded by Fountain
Be it resolved that
1. Report No. EES 2006-26, Keith Mathieson, Director of Engineering and
Environmental Services, re: Horseshoe Valley Lands Ltd. – Phase III – Plan
51M-720 – Certificate of Maintenance and Final Acceptance (Aboveground
and Underground Works) be received and adopted.
2. That the Township issue the Certificate of Maintenance and Final Acceptance
(Aboveground and Underground Works) for Horseshoe Estates, Phase III.
3. That the Clerk prepare a By-law for Council’s consideration.
4. And Further That the Developer be notified of Council’s decision.
Carried.
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Council Meeting Minutes– September 6, 2006
c) Councillor Hough, re: Line Painting – Bass Lake Sideroad.
Email correspondence dated August 26, 2006 and August 29, 2006 were
distributed to members of Council.
Motion No. C060906-9
Moved by Marshall, Seconded by Crawford
Be it resolved that the verbal information presented by Councillor Hough, re:
Line Painting – Bass Lake Sideroad be received; that the email dated August 26,
2006 from Councillor Hough and the email dated August 29, 2006 from Marilyn
Pennycook be received; and further that staff be directed to prepare a request to
the City of Orillia, under the Mayor’s signature, to consider painting traffic lines
on Bass Lake Sideroad.
Carried.
d) Councillor Hough, re: Review of Request for Information Policy.
Email correspondence dated July 21, 2006 was distributed to members of
Council.
Motion No. C060906-10
Moved by Crawford, Seconded by Marshall
Be it resolved that the verbal information presented by Councillor Hough, re:
Review of Request for Information Policy be received and the email dated July
21, 2006 from Jennifer Zieleniewski, CAO be received and that further
clarification on the Request for Information Policy be provided to Council.
Carried.
e) Councillor Hough, re: Building Permit Updates.
Motion No. C060906-11
Moved by Crawford, Seconded by Fountain
Be it resolved that the verbal information presented by Councillor Hough, re:
Building Permit Updates be received.
Carried.
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Council Meeting Minutes– September 6, 2006
f) Councillor Fountain, re: Request for Wetland Assessment.
Councillor Fountain distributed written correspondence dated September 6,
2006 to members of Council.
Mayor J. Neil Craig ruled this item be received as a Notice of Motion. This
matter will be brought forward to Council on September 20, 2006.
Motion No. C060906-12
Moved by Hughes, Seconded by Fountain
Be it resolved that the procedural by-law be waived to allow for a vote to take
place on the motion with respect to support in principle of a wetland assessment
of the Moon Point property.
Defeated.
Recorded Vote Requested by Councillor Hough (2/3 vote required for adoption)
Councillor Hough Yea
Deputy Mayor Hughes Yea
Councillor Marshall Nay
Councillor Buttineau Nay
Councillor Crawford Yea
Councillor Fountain Yea
Mayor Craig Nay
g) Councillor Marshall re: Line 2 Heavy Vehicles.
Discussion.
h) Councillor Crawford re: Parks & Recreation Brochure.
Discussion.
i) Councillor Hough re: Animal Control By-Law Review Committee Update.
Discussion.
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Council Meeting Minutes– September 6, 2006
13. REPORTS OF COMMITTEES:
a) Committee of the Whole minutes, meeting held on August 9, 2006.
Motion No. C060906-13
Moved by Hough, Seconded by Buttineau
Be it resolved that the minutes of the Committee of the Whole Meeting held on
August 9, 2006 be received.
Carried.
b) Committee of Adjustment minutes, meeting held on August 10, 2006.
Motion No. C060906-14
Moved by Buttineau, Seconded by Hough
Be it resolved that the minutes of the Committee of Adjustment Meeting held on
August 10, 2006 be received.
Carried.
14. COMMUNICATIONS:
a) Evelyn Reid, correspondence dated August 12, 2006 re: Oro Memorial Park.
Email correspondence dated August 12, August 14 and September 2, 2006 were
distributed to members of Council.
Motion No. C060906-15
Moved by Hughes, Seconded by Buttineau
Be it resolved that the correspondence dated August 12, 2006 from Evelyn Reid,
re: Oro Memorial Park be received and the emails dated August 12, 2006, 12:13
p.m. from Evelyn Reid, August 14, 2006 12:06 p.m. from Janette Teeter,
September 2, 2006 8:34 a.m. from Evelyn Reid and September 2, 2006 4:48
p.m. from Mayor Craig be received; and referred to staff for a response under
the Mayor’s signature.
Carried.
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Council Meeting Minutes– September 6, 2006
15. IN-CAMERA:
Motion No. C060906-16
Moved by Buttineau, Seconded by Hough
Be it resolved that we do now go In-Camera at 9:30 p.m. to discuss Property and
Personnel Matters.
Carried.
Motion No. C060906-17
Moved by Fountain, Seconded by Crawford
Be it resolved that we do now Rise and Report from In-Camera at 10:06 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Property Matter.
Motion No. C060906-18
Moved by Fountain, Seconded by Marshall
Be it resolved that
1.
The confidential memorandum dated August 16, 2006 presented by Jennifer
Zieleniewski, CAO, re: Property Matter (Proposed Closure and Sale of Original
Road Allowance Between Lots 15 and 16, Concession 6) be received.
2.
That Confidential Report No. ADM 2006-039 be received and adopted.
3.
That the lands described as Parts 1, 2 and 4 on draft survey by C. Strongman dated
June 2, 2006 and Part 1, 51R-31527 be declared surplus to the needs of the
municipality.
4.
That the portion of the original road allowance between Lots 15 and 16, Concession
6, being Part 4 and the portion of the traveled road allowance known as the 15/16
Sideroad, being Part 2 on a draft survey by C. Strongman dated June 2, 2006, be
permanently closed and transferred to the abutting property owners at #405 15/16
Sideroad (Squire); and that the property owners pay the costs incurred by the
Township for road closure, the survey and the transfer of the subject lands;
transferred lands to be merged with the owners’ existing lots on transfer.
5.
That the original road allowance between Lots 15 and 16, Concession 6, being Part
1, 51R-31527, and that portion of the traveled road allowance known as 15/16
Sideroad, being Part 1 on a draft survey by C. Strongman dated June 2, 2006, be
permanently closed and transferred to the abutting property owners at #433 15/16
Sideroad (Rosewell); and that the property owners pay the costs incurred by the
Township for road closures, the survey and the transfer of the subject lands;
transferred lands to be merged with the owners’ existing lots on transfer.
6.
And Further That the property owners abutting the subject lands be advised of
Council’s decision.
Carried.
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Council Meeting Minutes– September 6, 2006
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. C060906-19
Moved by Buttineau, Seconded by Hughes
Be it resolved that the confidential correspondence dated August 7, 2006
presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Packard) be
received with regret.
Carried.
c) Councillor Hough, re: Personnel Matter.
Motion No. C060906-20
Moved by Marshall, Seconded by Crawford
Be it resolved that the confidential verbal information presented by Councillor
Hough and Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire and
Recreation) be received.
Carried.
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. C060906-21
Moved by Hughes, Seconded by Buttineau
Be it resolved that the confidential correspondence dated August 31, 2006
presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Fire) be
received.
Carried.
e) Deputy Mayor Hughes, re: Property Matter.
Motion No. C060906-22
Moved by Crawford, Seconded by Hough
Be it resolved that the confidential verbal information presented by Deputy
Mayor Hughes, re: Property Matter (Shanty Bay Community Hall) be received.
Carried.
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Council Meeting Minutes– September 6, 2006
16. BY-LAWS:
a) By-Law No. 2006-082 Being a By-law to Authorize the Issuance of
Certificates of Maintenance and Final Acceptance
(Underground and Aboveground Works) for
Horseshoe Valley Lands Ltd. (Phase III), Registered
Plan 51M-720.
Motion No. C060906-23
Moved by Crawford, Seconded by Fountain
Be it resolved that a By-law to Authorize the Issuance of Certificates of
Maintenance and Final Acceptance (Underground and Aboveground Works) for
Horseshoe Valley Lands Ltd. (Phase III), Registered Plan 51M-720 be
introduced and read a first and second time and numbered By-law No. 2006-
082.
Carried.
That By-law No. 2006-082 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
b) By-Law No. 2006-084 A By-law to Establish and Name Part Lot 27,
Concession 3 (Oro), Designated as Part 1, Plan
51R-29332, PIN 58551-0197LT, As “Brewis Park”.
Motion No. C060906-24
Moved by Buttineau, Seconded by Hughes
Be it resolved that a By-law to Establish and Name Part Lot 27, Concession 3
(Oro), Designated as Part 1, Plan 51R-29332, PIN 58551-0197LT, As “Brewis
Park” be introduced and read a first and second time and numbered By-law No.
2006-084.
Carried.
That By-law No. 2006-084 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes– September 6, 2006
c) By-Law No. 2006-083 A By-law to Assume and Establish Highways Within
the Township of Oro-Medonte, Bassarab Place,
Franko Street, Hlynka Place, Karpatian Place,
Leigh Road, Mazepa Place, Schewchenko
Crescent, Taras Boulevard Registered Plan 1464.
Motion No. C060906-25
Moved by Fountain, Seconded by Marshall
Be it resolved that a By-law to Assume and Establish Highways Within the
Township of Oro-Medonte, Bassarab Place, Franko Street, Hlynka Place,
Karpatian Place, Leigh Road, Mazepa Place, Schewchenko Crescent, Taras
Boulevard Registered Plan 1464 be introduced and read a first and second time
and numbered By-law No. 2006-083.
Carried.
That By-law No. 2006-083 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
17. CONFIRMATION BY-LAW NO. 2006-081.
Motion No. C060906-26
Moved by Buttineau, Seconded by Hough
Be it resolved that a by-law to confirm the proceedings of the Council meeting
held on Wednesday, September 6, 2006 be introduced and read a first and
second time and numbered By-law No. 2006-081.
Carried.
That By-law No. 2006-081 be read a third time and finally passed, be engrossed
by the Clerk, signed and sealed by the Mayor.
Carried.
18. QUESTIONS AND ANNOUNCEMENTS
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Council Meeting Minutes– September 6, 2006
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19. ADJOURNMENT
Motion No. C060906-27
Moved by Marshall, Seconded by Crawford
Be it resolved that we do now adjourn at 10:23 p.m.
Carried.
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Council Meeting Minutes- September 6, 2006