07 12 2006 COW Minutes
TOWNSHIP OF ORO-MEDONTE
REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES
Wednesday, July 12, 2006 @ 9:10 a.m.
Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Dan Buttineau
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul
Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Scott
Cowden, Director of Emergency Services; Bruce Hoppe, Director of
Building and Planning Services; Keith Mathieson, Director of
Engineering and Environmental Services; Doug Irwin, Records
Management Coordinator
Also Present: Sheila Kirkland, Jadeen Henderson, Geoff Booth, Allan Howard,
Brenda Casey, Marilyn Casey, Stacey Patchell
Mayor J. Neil Craig assumed the chair and called the meeting to order.
1. NOTICE OF ADDITIONS TO AGENDA
Motion No. CW060712-1
Moved by Crawford, Seconded by Fountain
It is recommended that the following items be added to the agenda for
consideration:
5. CORRESPONDENCE:
p) Bruce Singbush, Manager, Planning Projects, Ministry of Municipal Affairs and
Housing, correspondence dated July 10, 2006 re: Invitation to attend
Intergovernmental Action Plan for Simcoe, Barrie and Orillia Council
Presentations.
q) Severn Sound Environmental Association and Township of Tiny,
correspondence re: Well Aware Community Forum to be held on Thursday,
August 3, 2006.
r) Association of Municipalities of Ontario, AMO Alert 06/036 dated July 4, 2006 re:
AMO Position on Improving the Efficiency of the Blue Box.
s) Bob and May Gibbard, correspondence dated July 5, 2006 re: Requests for
Signage and Reduced Speed Limit.
Motion No. CW060712-1 (Cont'd)
t) James Wonta, correspondence dated June 25, 2006 re: Off Road Vehicles on
Township Roads.
u) John Burke and Eric Blough, Orillia/Lake Country Co-Chairs, Habitat for
Humanity - Huronia Inc., correspondence received July 5,2006 re: Donation of
a Building Lot.
6. FINANCE AND ADMINISTRATION:
c) Councillor Fountain/Deputy Mayor Hughes, re: correspondence dated July 12,
2006, Hawkestone Dock.
d) Deputy Mayor Hughes, re: Billboard signs - Horseshoe Valley Road.
11. RECREATION AND COMMUNITY SERVICES:
b) Recreation Technical Support Group, minutes of July 6,2006 meeting.
12.IN-CAMERA:
e) Deputy Mayor Hughes, re: Personnel Matter.
Carried.
2. ADOPTION OF THE AGENDA
Motion No. CW060712-2
Moved by Marshall, Seconded by Crawford
It is recommended that the agenda for the Committee of the Whole meeting of
Wednesday, July 12, 2006 be received and adopted.
Carried.
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
None declared.
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Committee of the Whole Meeting - July 12, 2006
4. DEPUTATIONS:
a) Sheila Kirkland, Chair, and Jadeen Henderson, Vice-Chair, Oro-Medonte History
Association, re: Request to Fundraise - Oro African Methodist Episcopal Church
NHS.
Written correspondence was distributed to members of the Committee.
Motion No. CW060712-3
Moved by Fountain, Seconded by Marshall
It is recommended that the information presented by Sheila Kirkland, Chair, and
Jadeen Henderson, Vice-Chair, Oro-Medonte History Association, re: Request to
Fundraise - Oro African Methodist Episcopal Church NHS be received, and that the
Oro-Medonte History Association be authorized to fundraise for the Oro African
Methodist Episcopal Church NHS.
Carried.
5. CORRESPONDENCE:
a) Oro-Medonte History Association, minutes of June 7 and June 12, 2006
meetings.
Motion No. CW060712-4
Moved by Crawford, Seconded by Fountain
It is recommended that the minutes of the Oro-Medonte History Association
meetings held on June 7 and June 12, 2006 be received.
Carried.
b) Barrie Public Library Board, minutes of March 23, April 27, and May 25,2006
meetings.
Motion No. CW060712-5
Moved by Marshall, Seconded by Crawford
It is recommended that the minutes of the Barrie Public Library Board meetings held
on March 23, April 27 and May 25, 2006 be received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
c) Orillia Public Library Board, minutes of May 24, 2006 meeting.
Motion No. CW060712-6
Moved by Fountain, Seconded by Marshall
It is recommended that the minutes of the Orillia Public Library Board meeting held
on May 24, 2006 be received.
Carried.
d) Orillia District Chamber of Commerce, minutes of May 23, 2006 meeting.
Motion No. CW060712-7
Moved by Crawford, Seconded by Fountain
It is recommended that the minutes of the Orillia District Chamber of Commerce
meeting held on May 23, 2006 be received.
Carried.
e) The Association of Municipalities of Ontario, correspondence dated June 28,
2006 re: Counties, Regions, Single Tier Municipalities and District Social
Services Administration Boards Annual Conference, October 1-4, 2006, Delta
Pinestone, Haliburton.
Motion No. CW060712-8
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated June 28, 2006 from the
Association of Municipalities of Ontario, re: Counties, Regions, Single Tier
Municipalities and District Social Services Administration Boards Annual
Conference, October 1-4, 2006, Delta Pinestone, Haliburton be received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
f) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority and Wayne
Wilson, CAO, Nottawasaga Valley Conservation Authority, Co-Chairs, ACS
Steering Committee, correspondence dated June 19, 2006 re: Assimilative
Capacity Studies for the Nottawasaga River watershed and Lake Simcoe
watershed.
Motion No. CW060712-9
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated June 19,2006 from Gayle Wood,
CAO, Lake Simcoe Region Conservation Authority and Wayne Wilson, CAO,
Nottawasaga Valley Conservation Authority, Co-Chairs, ACS Steering Committee
re: Assimilative Capacity Studies for the Nottawasaga River watershed and Lake
Simcoe watershed be received.
Carried.
g) Sheila Kirkland, Chair, Oro-Medonte History Association, correspondence dated
June 19, 2006 re: 15ih Anniversary of the Oro African Methodist Episcopal
Church NHS.
Motion No. CW060712-10
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated June 19, 2006 from Sheila
Kirkland, Chair, Oro-Medonte History Association, re: 15ih Anniversary of the Oro
African Methodist Episcopal Church NHS on July 30, 2006 be received, and that
expenditures estimated at $2,500.00 be drawn from the Oro-Medonte History
Association Reserve.
Carried.
h) Laura Lee, City Clerk, City of Orillia, correspondence dated June 28, 2006 re:
Lake Simcoe Regional Airport "Building a Business Case for Development"
proposal.
Motion No. CW060712-11
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated June 28, 2006 from Laura Lee,
City Clerk, City of Orillia re: Lake Simcoe Regional Airport "Building a Business
Case for Development" proposal be received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
i) Leslie Gordon, Tobacco Program Co-ordinator, Simcoe Muskoka District Health
Unit, correspondence dated June 22, 2006 re: Education Campaign.
Motion No. CW060712-12
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated June 22, 2006 from Leslie
Gordon, Tobacco Program Co-ordinator, Simcoe Muskoka District Health Unit re:
Education Program - Not to Kids arena initiative be received and that the Simcoe
Muskoka District Health Unit be allowed to retain the existing display space at no
charge.
Carried.
j) Kenneth Hale, John D. Bell Associates Ltd., correspondence dated June 26,
2006 re: Debora Property, Part of Lot 27, Concession 7.
Motion No. CW060712-13
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated June 26, 2006 from Kenneth
Hale, John D. Bell Associates Ltd. Re: Debora Property, Part of Lot 27, Concession
7 be received, and that Kenneth Hale and the MNR be advised that the Township
has no objection to the proposed purchase/lease of the Crown lake bed in front of
Part Lot 27, Concession 7 (Debora Property).
Carried.
k) Edna Caldwell, President, and Judy Smith, Past President, Oro-Medonte
Horticultural Society, correspondence received June 6, 2006, re: Civic
Beautification and Water Gardens at Bayview Memorial Park.
Motion No. CW060712-14
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence received June 6, 2006 from Edna
Caldwell, President, and Judy Smith, Past President, Oro-Medonte Horticultural
Society re: Civic Beautification and Water Gardens at Bayview Memorial Park be
received, and that the Public Works Superintendent liaise with the Oro-Medonte
Horticulture Society and subsequently advise Council of any actions taken.
Carried.
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Committee of the Whole Meeting -July 12, 2006
I) Deborah Woods, Shanty Bay Festival Committee, correspondence dated July 4,
2006 re: Sponsorship Request.
Motion No. CW060712-15
Moved by Fountain, Seconded by Marshall
It is recommended that the correspondence dated July 4, 2006 from Deborah
Woods, Shanty Bay Festival Committee re: Sponsorship Request be received, and
the Township donate $150.00 towards the Shanty Bay Festival, and that an
exemption to By-law 2006-038, Being a By-law to Regulate the Holding of Parades
or Processions/Events on Highways within the Township of Oro-Medonte, be
granted for the Shanty Bay Festival Parade on Saturday, September 9, 2006.
Carried.
m) Douglas Parker, Executive Director, Ontario Municipal Water Association,
correspondence dated June 10,2006 re: Request for Support.
Motion No. CW060712-16
Moved by Crawford, Seconded by Fountain
It is recommended that the correspondence dated June 10, 2006 from Douglas
Parker, Executive Director, Ontario Municipal Water Association re: Request for
Support be received, and that Council of the Township of Oro-Medonte support the
position of the Ontario Municipal Water Association that water must remain under
public ownership and control and, that the Government of Ontario be requested to
make a commitment to the people of Ontario to keep water under public ownership
and control by enshrining it in legislation.
Carried.
n) Paul Leslie, Manager of Operations, Southwest Region, Office of the Fire
Marshal, correspondence dated June 19,2006 re: Staffing of Emergency
Responses to Reported Structure Fires.
Motion No. CW060712-17
Moved by Marshall, Seconded by Crawford
It is recommended that the correspondence dated June 19,2006 from Paul Leslie,
Manager of Operations, Southwest Region, Office of the Fire Marshal re: Staffing of
Emergency Responses to Reported Structure Fires be received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
0) Lake Simcoe Region Conservation Authority, minutes of May 26,2006 meeting.
Motion No. CW060712-18
Moved by Hughes, Seconded by Buttineau
It is recommended that the minutes of the Lake Simcoe Region Conservation
Authority meeting of May 26, 2006 be received.
Carried.
p) Bruce Singbush, Manager, Planning Projects, Ministry of Municipal Affairs and
Housing, correspondence dated July 10, 2006 re: Invitation to attend
Intergovernmental Action Plan for Simcoe, Barrie and Orillia Council
Presentations.
Motion No. CW060712-19
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence dated July 10, 2006 from Bruce
Singbush, Manager, Planning Projects, Ministry of Municipal Affairs and Housing, re:
Invitation to attend Intergovernmental Action Plan for Simcoe, Barrie and Orillia
Council Presentations be received.
Carried.
q) Severn Sound Environmental Association and Township of Tiny,
correspondence re: Well Aware Community Forum to be held on Thursday,
August 3, 2006.
Motion No. CW060712-20
Moved by Hughes, Seconded by Hough
It is recommended that the correspondence from Severn Sound Environmental
Association and Township of Tiny, re: Well Aware Community Forum to be held on
Thursday, August 3, 2006 be received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
r) Association of Municipalities of Ontario, AMO Alert 06/036 dated July 4, 2006 re:
AMO Position on Improving the Efficiency of the Blue Box.
Motion No. CW060712-21
Moved by Buttineau, Seconded by Hough
It is recommended that AMO Alert 06/036 dated July 4, 2006 from the Association of
Municipalities of Ontario, re: AMO Position on Improving the Efficiency of the Blue
Box be received, and that Council of the Township of Oro-Medonte support AMO's
position on Improving the Efficiency of the Blue Box and the establishment of a
Deposit-Refund system.
Carried.
s) Bob and May Gibbard, correspondence dated July 5, 2006 re: Requests for
Signage and Reduced Speed Limit.
Motion No. CW060712-22
Moved by Hughes, Seconded by Buttineau
It is recommended that the correspondence dated July 5, 2006 from Bob and May
Gibbard, re: Requests for Signage and Reduced Speed Limit be received, and
that Council of the Township of Oro-Medonte support the request to Simcoe County
Council for
i. The portion of the Old Barrie Road near Fergus Hill to have the speed limit
reduced to 60 km/hr;
ii. Signs be posted on both sides of the entrances to Fergus Hill warning
motorists of hidden intersections; and
A flashing caution light be located at the intersection of Line 14 and the Old Barrie
Road.
Carried.
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Committee of the Whole Meeting - July 12, 2006
t) James Wonta, correspondence dated June 25, 2006 re: Off Road Vehicles on
Township Roads.
Motion No. CW060712-23
Moved by Hough, Seconded by Buttineau
It is recommended that the correspondence dated June 25, 2006 from James
Wonta, re: Off Road Vehicles on Township Roads be received and referred to staff
for a report.
Carried.
u) John Burke and Eric Blough, Orillia/Lake Country Co-Chairs, Habitat for
Humanity - Huronia Inc., correspondence received July 5, 2006 re: Donation of
a Building Lot.
Motion No. CW060712-24
Moved by Hough, Seconded by Hughes
It is recommended that the correspondence received July 5, 2006 from John Burke
and Eric Blough, Orillia/Lake Country Co-Chairs, Habitat for Humanity - Huronia
Inc., re: Donation of a Building Lot be received.
Carried.
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-15, Paul Gravelle, Treasurer, re: Statement of Accounts,
June 2006.
Motion No. CW060712-25
Moved by Buttineau, Seconded by Hough
It is recommended that
1. Report No. TR 2006-15, Paul Gravelle, Treasurer, re: Statement of Accounts,
June 2006 be received.
2. And that accounts for the month of June 2006 totaling $ 6,630,236.75 be
received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
b) Report No. ADM 2006-041, Doug Irwin, Records Management Coordinator, re:
2006 Municipal Election - Remuneration and Rates for Personnel and Facility
Rentals.
Motion No. CW060712-26
Moved by Hughes, Seconded by Hough
It is recommended that
1. Report No. ADM 2006-041, Doug Irwin, Records Management Coordinator, re:
2006 Municipal Election - Remuneration and Rates for Personnel and Facility
Rentals be received and adopted.
2. That the rates for the 2006 Municipal Election be established as:
a) Voting Places $100.00 (plus $20 for each
additional poll)
b) Deputy Returning Officers (DRO)
ballot boxes)
c) Election Officials (Other than DRO)
d) Standby DRO and Election Officials
$225.00 (plus mileage for pick-up of
$175.00 (all inclusive)
$100.00 (all inclusive)
Carried.
c) Councillor Fountain/Deputy Mayor Hughes, re: correspondence dated July 12,
2006, Concerns of Noise, Littering and Trespassing in Relation to the
Hawkestone Dock and Adjacent Camp.
Written correspondence dated July 12, 2006 was distributed to members of the
Committee.
Motion No. CW060712-27
Moved by Fountain, Seconded by Hughes
It is recommended that the information presented by Councillor Ruth Fountain and
Deputy Mayor Harry Hughes dated July 12, 2006 re: Concerns Relating to the
Hawkestone Dock and Adjacent Camp be received and that staff liaise with the
O.P.P. to make them aware of the concerns brought forward.
Carried.
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Committee of the Whole Meeting - July 12, 2006
d) Deputy Mayor Hughes, re: Billboard signs - Horseshoe Valley Road.
Written correspondence dated July 12, 2006 was distributed to members of the
Committee.
Motion No. CW060712-28
Moved by Hughes, Seconded by Hough
It is recommended that the information presented by Deputy Mayor Harry Hughes
dated July 12, 2006 re: Concerns Billboard Signs on Horseshoe Valley Road be
received and that the County of Simcoe be requested to review the County sign by-
law with respect to billboards adjacent to County Roads.
Carried.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Public Meeting minutes, meeting held on June 26, 2006, re: Proposed
Amendment to the Zoning By-Law 2006-ZBA-07, East Part of Lot 20,
Concession 4,184 Line 4 North (Oro), Township of Oro-Medonte, (Morley
Campbell).
Motion No. CW060712-29
Moved by Hough, Seconded by Hughes
It is recommended that the minutes of the Public Meeting held on June 26, 2006, re:
Proposed Amendment to the Zoning By-Law 2006-ZBA-07, East Part of Lot 20,
Concession 4, 184 Line 4 North (Oro), Township of Oro-Medonte, (Morley
Campbell) be received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
b) Public Meeting minutes, meeting held on June 26, 2006, re: Proposed General
Amendments to the Comprehensive Zoning By-law No. 97-95 2006-ZBA-08,
Applies to all lands within the geographic boundaries of the Township of Oro-
Medonte.
Motion No. CW060712-30
Moved by Buttineau, Seconded by Hough
It is recommended that the minutes of the Public Meeting held on June 26, 2006, re:
Proposed General Amendments to the Comprehensive Zoning By-law No. 97-95
2006-ZBA-08, Applies to all lands within the geographic boundaries of the Township
of Oro-Medonte be received.
Carried.
c) Planning Advisory Committee minutes, meeting held on June 26, 2006.
Motion No. CW060712-31
Moved by Hughes, Seconded by Hough
It is recommended that the minutes of the Planning Advisory Committee meeting
held on June 26, 2006 be received.
Carried.
Motion No. CW060712-32
Moved by Buttineau, Seconded by Hughes
It is recommended that
1 . A Zoning By-law Amendment for Gail Raikes, Application 2006-ZBA-06, that
would rezone the lands described as East Part of Lot 1, Concession 1 (Oro),
Township of Oro-Medonte, on Schedule A1 of Zoning By-law 97-95, as
amended from the Agricultural/Rural A/RU Zone to the Shoreline Residential
Exception (SR') with the required exceptions to minimum lot frontage, minimum
setback from slope and identifying the watercourse be approved.
2. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
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Committee of the Whole Meeting - July 12, 2006
d) Committee of Adjustment, minutes of June 27 and July 7, 2006 meeting.
Motion No. CW060712-33
Moved by Buttineau, Seconded by Hughes
It is recommended that the minutes of the Committee of Adjustment meetings held on June
27 and July 7, 2006 be received.
Carried.
10. EMERGENCY SERVICES:
a) Report No. FD 2006-11, Scott Cowden, Director of Fire and Emergency Services, re:
Fire and Emergency Services Department Status Report and Monitoring by the Office of
the Ontario Fire Marshal.
Copies of the Volunteer firefighter recruitment package were distributed to members of the
Committee.
Motion No. CW060712-34
Moved by Marshall, Seconded by Buttineau
It is recommended that Report No. FD 2006-11, Scott Cowden, Director of Fire and
Emergency Services, re: Fire and Emergency Services Department Status Report and
Monitoring by the Office of the Ontario Fire Marshal be received and adopted and that staff
report back to Council with respect to the status of volunteer recruitment and the financial
implications with respect to the 2006 budget.
Carried.
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2006-08, Chris Carter, Manager of Recreation and Community Services,
re: Request to Erect new RailTrail Donor and Identification Signs at Line 2/Brewis Park.
Motion No. CW060712-35
Moved by Hughes, Seconded by Buttineau
It is recommended that
1. Report No. RC 2006-08, Chris Carter, Manager of Recreation and Community Services,
re: Request to Erect new RailTrail Donor and Identification Signs at Line 2/Brewis Park
be received and adopted.
2. That Council approve the erection of new Donor and Identification Signs at Line
2/Brewis Park.
3. And that the funds be drawn from the Recreation Reserve.
Carried.
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Committee of the Whole Meeting - July 12, 2006
b) Recreation Technical Support Group, minutes of July 6, 2006 meeting.
Motion No. CW060712-36
Moved by Hough, Seconded by Buttineau
It is recommended that the minutes of the Recreation Technical Support Group meeting
held on July 6, 2006 be received and that the recommendation of the Recreation Technical
Support Group with respect to additional non-resident fees be referred to staff for a report.
Carried.
12. IN-CAMERA:
Motion No. CW060712-37
Moved by Hughes, Seconded by Buttineau
It is recommended that we do now go In-Camera at 12:05 p.m. to discuss Personnel
Matters.
Carried.
Motion No. CW060712-38
Moved by Hughes, Seconded by Hough
It is recommended that we do now Rise and Report from In-Camera at 1 :17 p.m.
Carried.
a) Jennifer Zieleniewski, CAO, re: Personnel Matter [deferred from Committee of the
Whole, June 28, 2006].
Motion No. CW060712-39
Moved by Buttineau, Seconded by Hough
It is recommended that Confidential Report No. 2006-025 and the confidential
memorandum dated July 11, 2006, as amended, Jennifer Zieleniewski, CAO re: Personnel
Matter (Realignment - Administration Department) be received and adopted; and that
1. That Ms. pennycook complete her employment with the Township of Oro-Medonte in
the capacity of Assistant to the CAO.
2. That Council offer the position of Township Clerk to Mr. Doug Irwin.
3. That Council offer the position of Records Coordinator to Ms. Debbie Micks.
4. And Further That the Treasurer, Mr. Paul Gravelle be designated Acting CAO in the
absence of the CAO.
Carried.
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Committee of the Whole Meeting - July 12, 2006
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060712-40
Moved by Hughes, Seconded by Hough
It is recommended that the confidential correspondence dated July 4, 2006
presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Carter) be received
with regrets.
Carried.
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060712-41
Moved by Buttineau, Seconded by Hughes
It is recommended that the confidential verbal information presented by Jennifer
Zieleniewski, CAO, re: Personnel Matter (Fire Department) be received.
Carried.
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
Motion No. CW060712-42
Moved by Buttineau, Seconded by Hough
It is recommended that Confidential Report No. ADM 2006-043, Jennifer
Zieleniewski, CAO, re: Personnel Matter (Bargaining Unit Compensation Review &
Maintenance Pay Equity) be received.
Carried.
e) Deputy Mayor Hughes, re: Personnel Matter.
Motion No. CW060712-43
Moved by Marshall, Seconded by Fountain
It is recommended that the confidential correspondence from Brenda Casey dated
July 11, 2006 be received.
Carried.
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Committee of the Whole Meeting - July 12, 2006
13. ADJOURNMENT:
Motion No. CW060712-44
Moved by Hough, Seconded by Hughes
It is recommended that we do now adjourn at 1 :20 p.m.
Carried.
\
IW
II,
Clerk, Maril .
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Committee of the Whole Meeting - July 12, 2006