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08 09 2006 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, August 9,2006 @ 9:10 a.m. Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Paul Gravelle, Treasurer; Doug Irwin, Clerk; Marilyn Pennycook, Assistant to CAO; Jerry Ball, Public Works Superintendent; Scott Cowden, Director of Emergency Services; Bruce Hoppe, Director of Building and Planning Services; Keith Mathieson, Director of Engineering and Environmental Services Also Present: Jerry Wink, Doug Downey, Stacey Patchell Mayor J. Neil Craig assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW060809-1 Moved by Crawford, Seconded by Fountain It is recommended that the following items be added to the agenda for consideration: 6. FINANCE AND ADMINISTRATION: d) Deputy Mayor Hughes, re: Intergovernmental (IGAP) Action Plan. Carried. 2. ADOPTION OF THE AGENDA Motion No. CW060809-2 Moved by Buttineau, Seconded by Hough It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, August 9,2006 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: a) Jerry Wink, Campaign Chair, Your Community in Motion, correspondence dated June 26,2006, re: Multi Use Recreation Facility in Orillia Request. Jerry Wink and Doug Downey gave a presentation. An information package was distributed to the CAO and Treasurer for inclusion in the Council's 2007 budget deliberations. Motion No. CW060809-3 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated June 26, 2006 and information presented by Jerry Wink, Campaign Chair, Your Community in Motion, re: Multi Use Recreation Facility in Orillia be received and referred to the 2007 budget deliberations. Carried. 5. CORRESPONDENCE: a) Bonnie Reynolds correspondence received July 27,2006 re: Annual Memorial Service, Soldiers' Monument, Waverley, Sunday, September 10, 2006. Motion No. CW060809-4 Moved by Hough, Seconded by Hughes It is recommended that the correspondence received July 27,2006 from Bonnie Reynolds re: Annual Memorial Service, Soldiers' Monument, Waverley, Sunday, September 10, 2006 be received; and further that the Township donate $100.00 towards the Annual Memorial Service. Carried. Page 2 Committee of the Whole Meeting - August 9, 2006 b) Ryan Post, Source Water Protection Co-ordinator, Nottawasaga Valley Conservation Authority, correspondence dated July 17, 2006 re: Source Water Protection Primer. Motion No. CW060809-5 Moved by Marshall, Seconded by Crawford It is recommended that the correspondence dated July 17, 2006 from Ryan Post, Hydrogeologist, Nottawasaga Valley Conservation Authority, re: Source Water Protection Primer be received. Carried. c) Roy Bridge, Chair, Lake Simcoe Region Conservation Authority, correspondence dated June 21,2006 re: Nominations for Conservation Awards. Motion No. CW060809-6 Moved by Hughes, Seconded by Hough It is recommended that the correspondence dated June 21, 2006 from Roy Bridge, Chair, Lake Simcoe Region Conservation Authority, re: Nominations for Conservation Awards be received. Carried. d) Dennis Roughley, Chair, Simcoe Muskoka District Health Unit, correspondence dated June 30,2006 re: Exemptions of Farmers' Markets, Religious Organizations, Service Clubs and Fraternal Organizations from the Food Premises Regulation of the Health Protection and Promotion Act. Motion No. CW060809-7 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence dated June 30, 2006 from Dennis Roughley, Chair, Simcoe Muskoka District Health Unit, re: Exemptions of Farmers' Markets, Religious Organizations, Service Clubs and Fraternal Organizations from the Food Premises Regulation of the Health Protection and Promotion Act be received. Carried. Page 3 Committee of the Whole Meeting - August 9, 2006 e) Beverly Stevenson, Rabies Research and Development Unit, Ministry of Natural Resources, correspondence dated July, 2006, re: Wildlife Rabies Control Operations. Motion No. CW060809-8 Moved by Hough, Seconded by Buttineau It is recommended that the correspondence dated July, 2006 from Beverly Stevenson, Rabies Research and Development Unit, Ministry of Natural Resources, re: Wildlife Rabies Control Operations be received. Carried. f) Sheila Kirkland, Oro-Medonte History Association, correspondence dated July 31, 2006 re: Letter of Appreciation, 15th Anniversary Memorial Service and Ontario Heritage Act/Guthrie United Church Proposal. Motion No. CW060809-9 Moved by Crawford, Seconded by Marshall It is recommended that the correspondence dated July 31, 2006 from Sheila Kirkland, Oro-Medonte History Association, re: Letter of Appreciation, 15th Anniversary Memorial Service be received and further that the information with respect to The Ontario Heritage Act/Guthrie United Church Proposal be received and referred to staff for a report. Carried. g) Catherine Nixon, on behalf of the Committee to Save the Church Woods, correspondence dated July 13, 2006 re: The Church Woods, Shanty Bay Event, Tuesday, August 29,2006,6:00 p.m., St. Thomas Church grounds. Councillor Marshall did not participate in discussion and abstained from voting on this item as he is an adjoining property owner. Motion No. CW060809-10 Moved by Buttineau, Seconded by Hughes It is recommended that the correspondence dated July 13, 2006 from Catherine Nixon, on behalf of the Committee to Save the Church Woods, re: The Church Woods, Shanty Bay Event, Tuesday, August 29,2006,6:00 p.m., St. Thomas Church grounds be received. Carried. Page 4 Committee of the Whole Meeting - August 9, 2006 h) Dr. Heather Yang, Chief of Paediatrics, Dr. Gail Churchill, Teddy Bear Hospital Chair, Royal Victoria Hospital, correspondence dated July 6, 2006 re: Letter of Appreciation, Oro-Medonte Fire and Emergency Services. Motion No. CW060809-11 Moved by Crawford, Seconded by Fountain It is recommended that the correspondence dated July 6, 2006 from Dr. Heather Yang, Chief of Paediatrics and Dr. Gail Churchill, Teddy Bear Hospital Chair, Royal Victoria Hospital, re: Letter of Appreciation, Oro-Medonte Fire and Emergency Services be received. Carried. i) Hon. David Ramsay, Ministry of Natural Resources, correspondence dated July 12, 2006 re: Sunday Gun Hunting. Motion No. CW060809-12 Moved by Buttineau, Seconded by Hughes It is recommended that the correspondence dated July 12, 2006 from Hon. David Ramsay, Ministry of Natural Resources, re: Sunday Gun Hunting be received. Carried. j) The Town of Milton, correspondence dated June 28,2006 re: Motion, Aggregate Resources Act License Fees. Motion No. CW060809-13 Moved by Crawford, Seconded by Marshall It is recommended that 1. The correspondence dated June 28,2006 from The Town of Milton, re: Recommendation, Aggregate Resources Act License Fees be received. 2. That the Township of Oro-Medonte support The Town of Milton's recommendation to request that the Province of Ontario review the adequacy of the existing aggregate fee structure of .04 cents per tonne received by local municipalities from the Ministry of Natural Resources and consider adjusting the fee using the Statistics Canada Construction Price Index. 3. And Further That The Honourable Dalton McGuinty, Premier of Ontario; The Honourable David James Ramsay, Minister of Natural Resources; Garfield Dunlop, MPP, Simcoe North; and The Town of Milton be advised accordingly. Tabled. Page 5 Committee of the Whole Meeting - August 9, 2006 k) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated July 27,2006 re: Lake Simcoe Regional Airport Semi- Annual Report. Motion No. CW060809-14 Moved by Hughes, Seconded by Buttineau It is recommended that the correspondence dated July 27,2006 from Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, re: Lake Simcoe Regional Airport Semi-Annual Report be received. Carried. I) 911 Ontario Advisory Board, correspondence dated August 1, 2006 re: 911 Advisory Board Seeks Your Assistance. Motion No. CW060809-15 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated August 1, 2006 from Ontario 9-1- 1 Advisory Board, re: 911 Advisory Board Seeks Your Assistance be received and further that the Township of Oro-Medonte contribute $100.00 to the Ontario 9-1-1 Advisory Board to allow it to continue to advance a safe delivery of 9-1-1 system. Carried. m) Township of Woolwich, correspondence dated July 11,2006 re: Motion, Support of Bill 111 with the inclusion of Volunteer Firefighters. Motion No. CW060809-16 Moved by Buttineau, Seconded by Hough It is recommended that 1. The correspondence dated July 11,2006 from The Township of Woolwich, re: Motion, Support of Bill 111 be received. 2. That the Township of Oro-Medonte support Bill 111 as submitted for first reading, an amendment to the Workplace Safety and Insurance Act, 1997 with respect to occupational disease and injuries of firefighters. 3. And Further That The Honourable Dalton McGuinty, Premier of Ontario; The Volunteer Firefighters of Ontario Association (FFAO); Garfield Dunlop, MPP, Simcoe North; and The Township of Woolwich be advised accordingly. Carried. Page 6 Committee of the Whole Meeting - August 9, 2006 n) The Corporation of the County of Simcoe, correspondence dated July 26, 2006 re: Invitation for County-Wide Dialogue on Growth. Discussion and update on IGAP. Motion No. CW060809-17 Moved by Crawford, Seconded by Fountain It is recommended that the correspondence dated July 26, 2006 from The Corporation of the County of Simcoe, re: Invitation for County-Wide Dialogue on Growth be received. Carried. 0) John Liss, correspondence dated July 27, 2006 re: Warminster Hall Light. Motion No. CW060809-18 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated July 27, 2006 from John Liss, re: Warminster Hall Light be received. Carried. p) Brewis Park Committee, correspondence dated July 19, 2006 re: Letters of Appreciation, Dedication of Brewis Park. Motion No. CW060809-19 Moved by Hough, Seconded by Buttineau It is recommended that the correspondence dated July 19, 2006 from The Brewis Park Committee, re: Letters of Appreciation, Dedication of Brewis Park be received. Carried. Page 7 Committee of the Whole Meeting - August 9, 2006 q) Dalton McGuinty, Premier, correspondence dated July 31,2006 re: Proposed Changes to the Lakes and Rivers Improvement Act. Motion No. CW060809-20 Moved by Crawford, Seconded by Fountain It is recommended that the correspondence dated July 31, 2006 from Dalton McGuinty, Premier, re: Proposed Changes to the Lakes and Rivers Improvement Act be received. Carried. 6. FINANCE AND ADMINISTRATION: a) Report No. TR 2006-16, Paul Gravelle, Treasurer, re: Statement of Accounts, July, 2006. Motion No. CW060809-21 Moved by Buttineau, Seconded by Hough It is recommended that Report No. TR 2006-16, Paul Gravelle, Treasurer, re: Statement of Accounts, July, 2006 be received; and further that the accounts for the month of July, 2006 totalling $1,036,542.16 be received. Carried. b) Doug Irwin, Clerk, re: Draft By-Law 2006-075, A By-Law to Amend By-Law No. 2006-042 (A By-Law to Adopt the Estimates of all Amounts Required During the Year and for Levying the Tax Rates for the Year 2006). Motion No. CW060809-22 Moved by Marshall, Seconded by Crawford It is recommended that the Draft By-law presented by Doug Irwin, Clerk, numbered 2006-075, A By-Law to Amend By-Law No. 2006-042 (A By-Law to Adopt the Estimates of all Amounts Required During the Year and for Levying the Tax Rates for the Year 2006) be received; and further that the amended by-law be brought forward for Council's consideration. Carried. Page 8 Committee of the Whole Meeting - August 9, 2006 c) Doug Irwin, Clerk, re: Draft By-Law 2006-076, Being a By-law to authorize the execution of a Tax Arrears Extension Agreement, Roll # 4346-010-002- 15758, Plan M391 Lot 29. Motion No. CW060809-23 Moved by Hughes, Seconded by Buttineau It is recommended that the Draft By-law presented by Doug Irwin, Clerk, numbered 2006-076, Being a By-law to authorize the execution of a Tax Arrears Extension Agreement, Roll # 4346-010-002-15758, Plan M391 Lot 29 be received; and further that the by-law be brought forward for Council's consideration. Carried. d) Deputy Mayor Hughes, re: Intergovernmental (IGAP) Action Plan. An update and discussion on this matter was dealt with under Item 5n). 7. PUBLIC WORKS: None. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Keith Mathieson, Director of Engineering and Environmental Services, email correspondence dated August 3, 2006 re: Carley, Jarrett and Edgar Halls New Drilled Wells. Motion No. CW060809-24 Moved by Fountain, Seconded by Marshall It is recommended that the email correspondence dated August 3,2006 from Keith Mathieson, Director of Engineering and Environmental Services, re: Carley, Jarrett and Edgar Halls New Drilled Wells be received; and that staff be authorized to proceed and that the estimated overrun of $6,900.00 be approved. Carried. Page 9 Committee of the Whole Meeting - August 9, 2006 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: a) Planning Advisory Committee minutes, meeting held on July 24, 2006. Motion No. CW060809-25 Moved by Hough, Seconded by Hughes It is recommended that the minutes of the Planning Advisory Committee meeting held on July 24, 2006 be received. Carried. Motion No. CW060809-26 Moved by Crawford, Seconded by Marshall It is recommended that 1. Zoning By-law Amendment Application (2006-ZBA-07) for Morley Campbell, that would rezone the lands described as east Part of Lot 20, Concession 4, on Schedule A9 of Zoning By-law 97-95, as amended from Agricultural/Rural (A1RU) Zone to Residential One (R1) Zone be approved. 2. And Further That the Clerk bring forward the appropriate By-law for Council's consideration. Carried. b) Committee of Adjustment minutes, meeting held on July 13, 2006. Motion No. CW060809-27 Moved by Buttineau, Seconded by Hughes It is recommended that the minutes of the Committee of Adjustment meeting held on July 13, 2006 be received. Carried. Page 1 0 Committee of the Whole Meeting - August 9, 2006 10. EMERGENCY SERVICES: a) Report No. FD 2006-12, Scott Cowden, Director of Fire and Emergency Services, re: Monthly Fire Report for June, 2006. Motion No. CW060809-28 Moved by Crawford, Seconded by Fountain It is recommended that Report No. FD 2006-12, Scott Cowden, Director of Fire and Emergency Services, re: Monthly Fire Report for June, 2006 be received. Carried. b) Report No. FD 2006-13, Scott Cowden, Director of Fire and Emergency Services, re: Purchase of Fire Apparatus for the Fire and Emergency Services Department. Motion No. CW060809-29 Moved by Fountain, Seconded by Marshall It is recommended that 1. Report No. FD 2006-13, Scott Cowden, Director of Fire and Emergency Services, re: Purchase of Fire Apparatus for the Fire and Emergency Services Department be received and adopted. 2. And that the Tanker scheduled for acquisition in 2007 be ordered forthwith and that the expenditure be committed from the 2007 capital budget with financing from the Fire Department reserve fund. Carried. 11. RECREATION AND COMMUNITY SERVICES: None. 12. IN-CAMERA: Motion No. CW060809-30 Moved by Hough, Seconded by Buttineau It is recommended that we do now go In-Camera at 11 :28 a.m. to discuss Property, Legal and Personnel Matters. Carried. Page 11 Committee of the Whole Meeting - August 9, 2006 Motion No. CW060809-31 Moved by Buttineau, Seconded by Hughes It is recommended that we do now Rise and Report from In-Camera at 1 :04 p.m. Carried. a) Jennifer Zieleniewski, CAD, re: Property Matter. Motion No. CW060809-32 Moved by Hough, Seconded by Crawford It is recommended that the confidential correspondence presented by Jennifer Zieleniewski, CAD, re: Property Matter (Encroachments on Municipal Public Road Allowances, C. Williams, Aird & Berlis) be received and that staff be authorized to proceed with negotiations and report back to Council. Carried. b) Jennifer Zieleniewski, CAD, re: Property Matter. Motion No. CW060809-33 Moved by Hughes, Seconded by Buttineau It is recommended that the confidential correspondence dated August 1, 2006 presented by Jennifer Zieleniewski, CAD, re: Property Matter (Jacquemain) be received. Carried. c) Jennifer Zieleniewski, CAD, re: Property Matter. Motion No. CW060809-34 Moved by Buttineau, Seconded by Hughes It is recommended that the confidential correspondence dated July 13, 2006 presented by Jennifer Zieleniewski, CAD, re: Property Matter (Kroger/Foster) be received and that the extension be granted to September 30, 2006. Carried. Page 12 Committee of the Whole Meeting - August 9, 2006 d) Jennifer Zieleniewski, CAD, re: Legal Matter. Deputy Mayor Hughes distributed confidential correspondence to members of Council. Motion No. CW060809-35 Moved by Crawford, Seconded by Fountain It is recommended that the confidential correspondence dated July 25, July 19, August 1, and August 3,2006 presented by Jennifer Zieleniewski, CAD, re: Legal Matter (Shanty Bay Community Hall) be received. Carried. e) Jennifer Zieleniewski, CAD, re: Personnel Matter. Motion No. CW060809-36 Moved by Hough, Seconded by Buttineau It is recommended that the confidential correspondence dated July 19, 2006 presented by Jennifer Zieleniewski, CAD, re: Personnel Matter (Building Dept.) be received. Carried. f) Jennifer Zieleniewski, CAD, re: Personnel Matter. Motion No. CW060809-37 Moved by Fountain, Seconded by Marshall It is recommended that the confidential correspondence dated July 20, 2006 presented by Jennifer Zieleniewski, CAD, re: Personnel Matter (Livestock Valuer) be received. Carried. 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