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07 06 2006 Rec Tech Minutes /10- / ORO-MEDONTE RECREATION TECHNICAL SUPPORT GROUP MINUTES Thursday, July 6th, 2006 @ 7:00 p.m. Oro-Medonte Administration Centre .. GRD. ;-....... ~ ToWNS I~ MOTION# '3l, JUl 1 2 2006 MEE1"ING: CQUNC\LO C. OF W. Chair: Councillor Paul Marshall called the meeting to order at 7:10 p.m. Present: Councillor Paul Marshall, Bob Gregory, Ian Hunter, Councillor Dan Buttineau Regrets: Mayor Neil Craig, Lynette Mader Staff Present: Chris Carter (ManaQer of Recreation & Community Services) 1. Adoption of Agenda for Thursday, May 4th, 2006: RTS060706-01 Moved by Mr. Gregory, Seconded by Mr. Hunter It is recommended that the agenda for the Oro-Medonte Recreation Technical Support Group meeting of Thursday, July 6th, 2006 be adopted as printed and circulated. Carried 2. Disclosure of Pecuniary Interest: None. 3. Adoption of the Thursday, May 4th, 2006 Minutes: Staff informed that suggested amendments to the May 4th minutes by Lynette Mader had been received and they would be discussed at the next Recreation Technical Support meeting by Jennifer Zieleniewski. The committee was asked if the new format of the minutes met their requirements. Mr, Hunter indicated that they were sufficient as committee members were able to refresh their memories of what was discussed with the added content. RTS060706-02 Moved by Mr. Gregory, Seconded by Mr. Hunter It is recommended that the minutes of the Recreation Technical Support Group meeting of Thursday, May 4th, 2006 be adopted as printed and circulated. ! 16- d Carried. 4. Deputations: None 5. Unfinished Business: (a) Discussion and recommendation regarding facility rental rates (1-6)Staff gave a brief background: An in depth report on Township Rental Rates showing the Treasurers calculations of the "Net Annual Deficit" for the Arena and Baseball Diamonds was presented to Council in December 2005 with staff's recommendation of an increase in ice rental fees. (7) Staff indicated that the proposed bylaw # 2006-063 has received first and second reading in Council but the third reading was deferred, The bylaw will be amended to include an additional $20.00 per hour non resident user fee for ice rentals. RTS060706-03 Moved by Mr. Hunter, Seconded by Mr. Gregory It is recommended to Council that they give favourable consideration to the 2006/2007 Facility Rental Rates which include an addition of a $20.00 an hr non- resident fee, and the funds thus collected will be deposited in the Recreation Reserve. Carried. (b) Written update re: Sweetwater Park /4th Line Horseshoe Valley / Guthrie Park Sweetwater Park: Staff and the consultants had their initial meeting and conducted a sit visit with the surveyor. The Landscape Architect is creating drawings which will be presented to Council and a public meeting with be hosted to solicit further comments. Staff indicated that we are on schedule with the time line of this project. Our receipt of the drawings is imminent. Staff also indicated that this project is on schedule according to our time line, 4th Line-Horseshoe Valley: A site visit was conducted by staff to confirm property markets, Artery trails will be marked and the removal of trees and undergrowth will begin within the next few weeks, An aerial picture will be taken and a copy distributed to the Committee. Councillor Marshall indicated that he had contacted the Ganaraska Trail Association to see if they were interested in the project. Bob Bowles replied on the Associations behalf, declining our offer of involvement. Councillor Marshall asked about signage. Staff suggested that other sign designs than those along the Railtrail should be considered. He suggested a similar design to that which was being proposed for the Brewis Park project may be 2 II b - ~ used. It was suggested that a discussion of the proposed signage be placed on the agenda for the next meeting, Guthrie park: Staff will be meeting with a Landscape Architect to begin discussions regarding best use of the land. Mr. Gregory asked about official names for these parks. Staff indicated that discussion had taken place regarding names but the matter would come before this committee for their recommendation. A discussion ensued regarding all Municipally owned land that is or could be considered parkland. It was indicated that a report was to be presented to Council regarding road endings. Council has discussed the possibility of listing these and divesting the Township of them. It was pointed out that there were several parcels of land along the lake front that were too small to use as public parks and that perhaps they could be sold for private homes and the proceeds used to purchase larger parcels for parks, Staff informed projects like Sweetwater Park were made necessary due to the population growth in the area. These projects are usually initiated by Council's acceptance of Staff's recommendation or by a request from the public. Either way a survey is conducted to ensure that an overall consensus of the affected population is determined. 6. Correspondence: None 7. Manager's Monthly Report: Summer Day Camp: We have a good turnout with 35 children registered at this time and that is a good number. We offered an Earth Camp this year at Pine Ridge Ski Club but they received a Trillium Grant and began major renovations to the ski lodge so the camp had to be moved to the Arena, We did not receive sufficient registrations for Aqua Fun to make it viable to hire a lifeguard, etc. so that camp was cancelled. This year two adults from Ontario Early Years who have a great deal of experience in dealing with children were hired as overall Camp Supervisors and two camp councilors who were with us last year were also hired, This will maintain the necessary adult / child ration of 1 to 10. 8. OtherlNew Business (Information or request for future information): None 9. New Business: (a) Simcoe County Forests - Recreation Policy (discussion) Staff informed that the committee has been requested to read through the document and make note of any policies that could be adopted for Parks & Recreation. The topic would appear on the agenda of the next meeting, 10. Adjournment: 3 /10- f RTS060706-04 Motion by Mr. Hunter, Seconded by Mr. Gregory It is recommended that we do now adjourn at 8:00 p.m. Next Meeting: Thursday, August 10th, 2006 @ 7:00pm 4 Carried.