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06 28 2006 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, June 28, 2006 @ 1 :08 p.m. Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford (left at 2: 15) Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Scott Cowden, Director of Emergency Services; Mike Diver, Chief Building Official; Doug Irwin, Records Management Coordinator Also Present: Stephen St. Onge Mayor J. Neil Craig assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW060628-1 Moved by Fountain, Seconded by Marshall It is recommended that the following items be added to the agenda for consideration: 5. CORRESPONDENCE: i) Shirley and Michael Paisley, correspondence dated June 26, 2006 re: Speed Reduction Request Bidwell Road and Woodland Crescent. j) Irena-Wieslawa Szczebior, correspondence received May 30, 2006 re: Line 4 South between Highway 11 and the Ridge Road. 6. FINANCE AND ADMINISTRATION: b) Report No. TR 2006-14, Paul Gravelle, Treasurer, re: Renewal of Insurance Coverage. c) Deputy Mayor Hughes, re: County of Simcoe Update. 12.IN-CAMERA: c) Jennifer Zieleniewski, CAO, re: Personnel Matter. d) Councillor Marshall, re: Property Matter. Carried. 2. ADOPTION OF THE AGENDA Motion No. CW060628-2 Moved by Hughes, Seconded by Buttineau It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, June 28, 2006 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" Deputy Mayor Hughes declared a conflict of interest on Item 11a) Report No. RC 2006-06, Chris Carter, Manager of Recreation and Community Services re: Grant Request for Playground Equipment, Guthrie Public School as his daughter is Treasurer of the Group. Deputy Mayor Hughes left the room and did not participate in any discussion or vote on this item. 4. DEPUTATIONS: a) Steve St. Onge, re: Discussion of Concerns. Motion No. CW060628-3 Moved by Crawford, Seconded by Fountain It is recommended that the verbal information presented by Steve St. Onge, re: Discussion of Concerns with respect to EP Land at 3523 Line 1 North be received and referred to staff for a report. Carried. 5. CORRESPONDENCE: a) Midland Public Library Board, minutes of May 11, 2006 meeting. Motion No. CW060628-4 Moved by Buttineau, Seconded by Hough It is recommended that the minutes of the Midland Public Library Board meeting held on May 11, 2006 be received. Carried. Page 2 Committee of the Whole Meeting June 28, 2006 b) Dalton McGuinty, Premier, correspondence dated June 7, 2006 re: Registration and Licensing of Physicians of Ontario. Motion No. CW060628-5 Moved by Marshall, Seconded by Crawford It is recommended that the correspondence dated June 7, 2006 from Dalton McGuinty, Premier, re: Registration and Licensing of Physicians of Ontario be received. Carried. c) Harry Alkema, Chair Person, Muscular Dystrophy, correspondence dated June 12,2006 re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Easter Seal Golf Tournament, July 8,2006. Motion No. CW060628-6 Moved by Fountain, Seconded by Crawford It is recommended that 1. The correspondence dated June 12, 2006 from Harry Alkema, Chair Person, Muscular Dystrophy, re: Request to Waive Tent Permit Fee, Trehaven Muscular Dystrophy Easter Seal Golf Tournament, July 8, 2006 be received; 2. That the organization be requested to submit the applicable fee in the amount of $50.00 for the Tent Permit. 3. And Further That Mr. Alkema be advised of Council's decision accordingly. Defeated. d) Albert Delong, correspondence received June 15,2006 re: OPA 16, Nad-Core Environmental Shredding Ltd. Motion No. CW060628-7 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence received June 15, 2006 from Albert Delong, re: OPA 16, Nad-Core Environmental Shredding Ltd. be received. Carried. Page 3 Committee of the Whole Meeting - June 28, 2006 e) Glenn Meeuwisse, Hardwood Hills, correspondence dated June 8, 2006 re: Partial Road Closure Request, Line 6 North, August 26/27,2006 and September 30, 2006. Motion No. CW060628-8 Moved by Hughes, Seconded by Buttineau It is recommended that 1. The correspondence dated June 8, 2006 from Glenn Meeuwise, Hardwood Hills re: Partial Road Closure Request, Line 6 North, August 26/27,2006 and September 30, 2006 be received; 2. That the Partial Road Closure Request for Line 6 North, North of Old Barrie Road for approximately 1 km for: a) the Ontario Cup Mountain Bike Event on August 26/27, 2006 and, b) the Mountain Bike Relay Event on September 30,2006 be approved, 3. That Hardwood Hills notify all emergency personnel of the partial road closure for the two events; 4. And further that the Public Works Superintendent liaise with Hardwood Hills accordingly. Carried. f) Lake Simcoe Regional Airport Commission, minutes of May 18, 2006 meeting. Motion No. CW060628-9 Moved by Buttineau, Seconded by Hough It is recommended that the minutes of the Lake Simcoe Regional Airport Commission meeting held on May 18, 2006 be received. Carried. g) Oro-Medonte History Association, minutes of May 5, 2006 meeting. Motion No. CW060628-10 Moved by Hughes, Seconded by Hough It is recommended that the minutes of the Oro-Medonte History Association meeting held on May 5, 2006 be received. Carried. Page 4 Committee of the Whole Meeting - June 28, 2006 h) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, correspondence dated June 2, 2006 re: 2005 Environmental Monitoring Report. Motion No. CW060628-11 Moved by Crawford, Seconded by Marshall It is recommended that the correspondence dated June 2, 2006 from Gayle Wood, CAO, Lake Simcoe Region Conservation Authority, re: 2005 Environmental Monitoring Report be received for information. Carried. i) Shirley and Michael Paisley, correspondence dated June 26, 2006 re: Speed Reduction Request Bidwell Road and Woodland Crescent. Motion No. CW060628-12 Moved by Buttineau, Seconded by Hughes It is recommended that the correspondence dated June 26, 2006 from Shirley and Michael Paisley, re: Speed Reduction Request Bidwell Road and Woodland Crescent be received and referred to staff for a report. Carried. j) Irena-Wieslawa Szczebior, correspondence received May 30, 2006 re: Line 4 South between Highway 11 and the Ridge Road. Motion No. CW060628-13 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence received May 30, 2006 from Irena- Wieslawa Szczebior, re: Line 4 South between Highway 11 and the Ridge Road be received for inclusion with the report on this matter. Carried. Page 5 Committee of the Whole Meeting - June 28, 2006 6. FINANCE AND ADMINISTRATION: a) Citizen of the Year Advisory Group, minutes of June 19, 2006 meeting. Motion No. CW060628-14 Moved by Hughes, Seconded by Buttineau It is recommended that the minutes of the Citizen of the Year Advisory Group meeting held on June 19, 2006 be received; and further that the 2006 Oro-Medonte Citizen of the Year be Edna Caldwell as voted by the Advisory Group. Carried. b) Report No. TR 2006-14, Paul Gravelle, Treasurer, re: Renewal of Insurance Coverage. Motion No. CW060628-15 Moved by Crawford, Seconded by Marshall It is recommended that 1. Report No. TR 2006-14, Paul Gravelle, Treasurer, re: Renewal of Insurance Coverage be received and adopted. 2. And Further That the Township of Oro-Medonte renew its insurance coverage for the period of July 1, 2006 to July 1, 2007 with Frank Cowan & Company at the quoted premium of $226,654 including PST. Carried. c) Deputy Mayor Hughes, re: County of Simcoe Update. Deputy Mayor Hughes distributed copies of Corporate Services Report CS06-092 re: Transfer of County Rd. 93 and a copy of the Simcoe County Forest Recreation Policy to members of the Committee. Discussion. 7. PUBLIC WORKS: a) Jerry Ball, Public Works Superintendent, discussion re: correspondence dated May 10, 2006 from D.G. Blanchard Director, Fisheries and Oceans Canada, Divestiture of Small Craft Harbours Facilities - Carthew Bay and Hawkestone. Motion No. CW060628-16 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated May 10, 2006 from D.G. Blanchard, Director, Fisheries and Oceans Canada, Divestiture of Small Craft Harbours Facilities - Cart hew Bay and Hawkestone be received; and further that staff be authorized to request a structural assessment of Carthew Bay and Hawkestone Harbour facilities from Fisheries and Oceans Canada. Carried. Page 6 Committee of the Whole Meeting - June 28, 2006 b) Jerry Ball, Public Works Superintendent, discussion re: Capital Road Construction Projects. Motion No. CW060628-17 Moved by Crawford, Seconded by Fountain It is recommended that the information presented by Jerry Ball, Public Works Superintendent, re: Capital Road Construction Projects be received and that staff be authorized to proceed with applying for COMRIF funding for the 3fd Line. Carried. Councillor Crawford left meeting at 2:15 p.m. c) Report No. PW 2006-10, Jerry Ball, Public Works Superintendent, re: Request for Speed Reduction - Line 4 South. Motion No. CW060628-18 Moved by Buttineau, Seconded by Hughes It is recommended that 1. Report No. PW 2006-10, Jerry Ball, Public Works Superintendent, re: Request for Speed Reduction - Line 4 South be received and adopted. 2. That the existing speed limit of SO km/h on Line 4 South, between Hwy. #11 and Ridge Road, remains status quo. 3. That an additional "No Littering" sign be installed on Line 4 South at the intersection of Ridge Road. 4. And Further That Ms. Szczebior be advised of Council's decision accordingly. Carried. 8. ENGINEERING & ENVIRONMENTAL SERVICES: None. Page 7 Committee of the Whole Meeting - June 28,2006 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: a) Committee of Adjustment, minutes of June 15, 2006 meeting. Motion No. CW060628-19 Moved by Hughes, Seconded by Hough It is recommended that the minutes of the Committee of Adjustment meeting held on June 15, 2006 be received. Carried. 10. EMERGENCY SERVICES: None. 11. RECREATION AND COMMUNITY SERVICES: a) Report No. RC 2006-06, Chris Carter, Manager of Recreation and Community Services, re: Grant Request for Playground Equipment - Guthrie P.S. Deputy Mayor Hughes declared a conflict of interest on Item 11 a) Report No. RC 2006-06, Chris Carter, Manager of Recreation and Community Services re: Grant Request for Playground Equipment, Guthrie Public School as his daughter is Treasurer of the Group. Deputy Mayor Hughes left the room and did not participate in any discussion or vote on this item. Motion No. CW060628-20 Moved by Fountain, Seconded by Marshall It is recommended that 1. Report No. RC 2006-06, Chris Carter, Manager of Recreation and Community Services, re: Grant Request for Playground Equipment - Guthrie P.S. be received and adopted. 2. That the request for a Subsidy/Grant for the Guthrie Home and School Group not be approved. 3. And Further that the Guthrie Home and School Group be advised of Council's decision. Carried. Recorded Vote Requested by Councillor Hough Councillor Hough Nay Deputy Mayor Hughes Declared Conflict Councillor Marshall Yea Councillor BuWneau Yea Councillor Crawford Not Present Councillor Fountain Yea Mayor Craig Yea Page 8 Committee of the Whole Meeting - June 28, 2006 12.IN-CAMERA: Motion No. CW060628-21 Moved by Hughes, Seconded by Buttineau It is recommended that we do now go In-Camera at 2:20 p.m. to discuss Property, Legal and Personnel Matters. Carried. Motion No. CW060628-22 Moved by Marshall, Seconded by Fountain It is recommended that we do now Rise and Report from In-Camera at 3:50 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW060628-23 Moved by Marshall, Seconded by Fountain It is recommended that Confidential Report No. 2006-039, Jennifer Zieleniewski, CAO, re: Property Matter (Squire) be deferred for further information. Carried. b) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. CW060628-24 Moved by Fountain, Seconded by Hough It is recommended that Confidential Report No. ADM 2006-040, Jennifer Zieleniewski, CAO, re: Legal Matter (Update) be received. Carried. Page 9 Committee of the Whole Meeting - June 28, 2006 c) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. CW060628-25 Moved by Hough, Seconded by Marshall It is recommended that Confidential Report No. 2006-025, Jennifer Zieleniewski, CAO re: Personnel Matter (Realignment - Administration Department) be deferred until July 12, 2006. Carried. d) Councillor Marshall, re: Property Matter. Motion No. CW060628-26 Moved by Marshall, Seconded by Buttineau It is recommended that the confidential verbal information presented by Councillor Marshall re: Property Matter (Lake Simcoe Harbours) be received. Carried. 13.ADJOURNMENT: Motion No. CW060628-27 Moved by Buttineau, Seconded by Hughes It is recommended that we do now adjourn at 4:00 p.m. Carried. , !I~ ri/; ~r, J. Neil Crai . Page 10 Committee of the Whole Meeting - June 28, 2006