07 12 2006 COW Agenda
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, JULY 12, 2006
TIME: 9:00 a.m.
1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. DEPUTATIONS:
a) 9:00 a.m. Sheila Kirkland, Chair, and Jadeen Henderson, Vice-Chair, Oro-Medonte
History Association, re: Request to Fundraise - Oro African Methodist
Episcopal Church NHS.
5. CORRESPONDENCE:
a) Oro-Medonte History Association, minutes of June 7 and June 12,2006 meetings.
b) Barrie Public Library Board, minutes of March 23, April 27, and May 25,2006 meetings.
c) Orillia Public Library Board, minutes of May 24, 2006 meeting.
d) Orillia District Chamber of Commerce, minutes of May 23, 2006 meeting.
e) The Association of Municipalities of Ontario, correspondence dated June 28, 2006 re:
Counties, Regions, Single Tier Municipalities and District Social Services Administration
Boards Annual Conference, October 1-4, 2006, Delta Pinestone, Haliburton.
f) Gayle Wood, CAO, Lake Simcoe Region Conservation Authority and Wayne Wilson,
CAO, Nottawasaga Valley Conservation Authority, Co-Chairs, ACS Steering
Committee, correspondence dated June 19,2006 re: Assimilative Capacity Studies for
the Nottawasaga River watershed and Lake Simcoe watershed.
g) Sheila Kirkland, Chair, Oro-Medonte History Association, correspondence dated June
19, 2006 re: 15ih Anniversary of the Oro African Methodist Episcopal Church NHS.
h) Laura Lee, City Clerk, City of Orillia, correspondence dated June 28, 2006 re: Lake
Simcoe Regional Airport "Building a Business Case for Development" proposal.
i) Leslie Gordon, Tobacco Program Co-ordinator, Simcoe Muskoka District Health Unit,
correspondence dated June 22, 2006 re: Education Campaign.
j) Kenneth Hale, John D. Bell Associates Ltd., correspondence dated June 26, 2006 re:
Debora Property, Part of Lot 27, Concession 7.
k) Edna Caldwell, President, and Judy Smith, Past President, Oro-Medonte Horticultural
Society, correspondence received June 6, 2006, re: Civic Beautification and Water
Gardens at Bayview Memorial Park.
I) Deborah Woods, Shanty Bay Festival Committee, correspondence dated July 4, 2006
re: Sponsorship Request.
m) Douglas Parker, Executive Director, Ontario Municipal Water Association,
correspondence dated June 10, 2006 re: Request for Support.
n) Paul Leslie, Manager of Operations, Southwest Region, Office of the Fire Marshal,
correspondence dated June 19, 2006 re: Staffing of Emergency Responses to
Reported Structure Fires.
0) Lake Simcoe Region Conservation Authority, minutes of May 26,2006 meeting.
6. FINANCE AND ADMINISTRATION:
a) Report No. TR 2006-15, Paul Gravelle, Treasurer, re: Statement of Accounts, June
2006.
b) Report No. ADM 2006-041, Doug Irwin, Records Management Coordinator, re: 2006
Municipal Election - Remuneration and Rates for Personnel and Facility Rentals.
7. PUBLIC WORKS:
None.
8. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT:
a) Public Meeting minutes, meeting held on June 26, 2006, re: Proposed Amendment to
the Zoning By-Law 2006-ZBA-07, East Part of Lot 20, Concession 4, 184 Line 4 North
(Oro), Township of Oro-Medonte, (Morley Campbell).
b) Public Meeting minutes, meeting held on June 26, 2006, re: Proposed General
Amendments to the Comprehensive Zoning By-law No. 97-95 2006-ZBA-08, Applies to
all lands within the geographic boundaries of the Township of Oro-Medonte.
c) Planning Advisory Committee minutes, meeting held on June 26, 2006.
d) Committee of Adjustment, minutes of June 27 and July 7, 2006 meeting.
2
10.EMERGENCY SERVICES:
a) Report No. FD 2006-11, Scott Cowden, Director of Fire and Emergency Services, re:
Fire and Emergency Services Department Status Report and Monitoring by the Office
of the Ontario Fire Marshal.
11. RECREATION AND COMMUNITY SERVICES:
a) Report No. RC 2006-08, Chris Carter, Manager of Recreation and Community Services,
re: Request to Erect new RailTrail Donor and Identification Signs at Line 2/Brewis Park.
12.IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter [deferred from Committee of the
Whole, June 28, 2006].
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
d) Jennifer Zieleniewski, CAO, re: Personnel Matter.
13. ADJOURNMENT:
3
ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, July 12, 2006
5. CORRESPONDENCE:
p) Bruce Singbush, Manager, Planning Projects, Ministry of Municipal Affairs and
Housing, correspondence dated July 10, 2006 re: Invitation to attend
Intergovernmental Action Plan for Simcoe, Barrie and Orillia Council Presentations.
q) Severn Sound Environmental Association and Township of Tiny, correspondence re:
Well Aware Community Forum to be held on Thursday, August 3, 2006.
r) Association of Municipalities of Ontario, AMO Alert 06/036 dated July 4, 2006 re:
AMO Position on Improving the Efficiency of the Blue Box.
s) Bob and May Gibbard, correspondence dated July 5, 2006 re: Requests for
Signage and Reduced Speed Limit.
t) James Wonta, correspondence dated June 25, 2006 re: Off Road Vehicles on
Township Roads,
u) John Burke and Eric Blough, Orillia/Lake Country Co-Chairs, Habitat for Humanity -
Huronia Inc., correspondence received July 5,2006 re: Donation of a Building Lot.
11. RECREATION AND COMMUNITY SERVICES:
b) Recreation Technical Support Group, minutes of July 6,2006 meeting.
Irwin, Doug
Page 1 of 1
From: The Kirklands [kirkland@csolve.net]
Sent: Thursday, July 06,20064:38 PM
To: Irwin, Doug
Subject: July 12 Council meeting
Hi Doug
Please add the Ora-Medonte History Association to the Council agenda to present a deputation for permission to
fundraise for the Ora African Church. Jadeen or myself will present on behalf of our Association.
Thank you
Sheila Kirkland, Chair
Ora-Medonte History Association
7/7/2006
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:Morris Interpretation Centre \. ()\J"'I.. \ \
:Mayor Craig, mem6ers oj Councif', staff and' visitors we come to you toliay to sfiare
tlie Oro-:Medonte History Jlssociations' vision oj tlie Oro jlfiUan Cliurcli ana cemetery
grountfs, as we{[ as tlie adjacent grountfs tfiat fiave 6een purcliased'.
'To 6egin witli, tlie liistory oj tlie Oro JlfiUan cliurcli lias 6een clironicfea in sucli
600/i} as "'I1ie Legend' oj tlie iJJrinkjng qoura" 6y W jlrren 'Fislier, ":Men oj Cofaur" 6y
qary 'E. 'Frencli, and'"'I1ie Oro jlfiUan Cliurcli" 6y tlie History committee oj tliis
'Townsliip. 'For liistory 6uffs and'researc/iers tliese 600/i} give us a restrictea account oj
tlie fiarrowing e;x;periences oj tliose earfy {}3fo.c/i} wlio end'urea tlie settling ord'ea[ in tliis
townsliip. {}3ut sometimes tliis is just simply not enongli, especiaffy for tlie {}3l'ack.
d'escentfants. 'We a{[ want to k.now our roots, our 6eginnings 6ut anyone in tlie pursuit
oj family liistory or aoing geneafagicaf researcli on tlie Oro-:Meaonte {}3fo.c/i} are
a1.Sappointea to (earn tfiat oj tlie tliree e>;jsting cemeteries, tliere are no cemetery stones.
'Tom6stones no matter wfiat tlie cufture or religious 6eliej, offer feelings of rove, respect
and' a pl'ace wliere we, as family mem6ers, can go to commemorate our d'ead'. Here we
can cefe6rate a life, verify tlieir e:xjstence and'rejfect on it. In our Oro-:Meaonte {}3l'ack.
cemeteries we cannot ao tliis so easily. 'I1ie nineteentli century way oj markjng graves
witli wood'en mark.ers lias fang perisliea witli time and' cliurcli recorcfs or any otlier
recorcfs are non-e:xjstent. 'Tfiis (eaves tlie families wanting sometliing more to link.tliem
to tlieir past.
In tfze past fourteen years of openi11f] tfze cfiurcfi up for famifres, especiafEy tfie
(j3facl?J, we fiave seen tfze Oro }Ifii.can Cfiurcfi filli11f] tfiis void' ana pfayi11f] an important
rof.e in commemorati11f] tfieir dead. 7Tiey are a5f.e to wafftin ana fiave an unmistalig.5f.e
experience. '11iey often run tfzeir fiana afo11f] tfze wfiitewasfzed fog waffs, or sit sif.entfy
on tfze rugged, crude 5encfzes 5uift over a century Clf]o. Some fiave even said'tfiat if you
are reafEy, reafEy quiet you can fzear tfiose ora time gospeC so11f]s 5ei11f] 5eCted out. :No
one can wafftaway from tfiis 5uilifi11f] witfiout Itnowi11f] a simpf.er time or witfiout
maRjng a spiritua( connection. It lias a(ways remained a joy to sfiow a (j3facfiJamify
tfiis 5uilifi11f], to witness tfze purity of tfze moment, tfze tears, a(ways of joy!
}It tfie present time tfze cfiurcfi is onfy open for anniversary services ana one day a
weef<fna duri11f] tfze summer montlis wfzen a Jfistory }Issociation mem5er is avaifa5f.e
to open or 5y appointment, tfzen visitors are wefcomed in. In tfze two summers of
openi11f] we fiave fiat[ an averClf]e 30 to 40 peopf.e per day and tfiis year afone we
fiave fiat[ tfiree 500f<fd tours. (j3ut tfze majority of peopf.e w/io drop 5y to see tfze cfiurcfi,
can onfy peer in tfiroug fi tfze window, never reafEy f(v.owi11f] tfze fiistory, wfiicfi B.es
witfiin its waffs as evidenced in tfze worn patfi to tfie winaow ana comments made in
our guest 5001?J, lif<f moug ana June wfio wrote "passed tfiis pface for 30 years and
finafEy open. 'ITianl0ou" or Caro( wfio wrote "It is so appreciated tfiat tfzere is an
fiistorica( 5uitifi11f] slUfi as tfiis one wfzere we can come to rejf.ect on tfze lives of our
ancestors and tfie fiistory of (j3facltCaruuf'ulns. 'ITianl0ou for maintaining tfiis site and
its fiistory". 'lliis cfiurcfi, for tfze (j3fac~, represents pride. (}'ride for tfze accomplisfiments
, .
of tlieir descendants ana pride in tlie 6uifdi1l{j ana defendi1l{j of tliis nation.
So it is for tliis reason tliat we tlie Oro-:Medonte JllStOry )Issociation request tliis
Counci( to autlionze tlie commencement of fundraisi1l{j to 6ui{d tlie :Morris
Interpretation Centre witli peopfe in it to infonn, to enligliten, to teacli and to inspire
60tli r.Bfac{andWliite peopfe witliin our own community ana tliroUfJliout Ontario,
Canada and tlie worGf. It wi(( 6e i((ustrated witli captivating pliotograpfis,
inspiring portraits, sucli as Joanna :Mc'Ewen 's wo~, ana contemporary r.Bfac{artworf(.
i({ustrations ana documents. It wi(( sliow a compreliensive depiction ofr.BCac{Cife in
Oro-:Medonte'Townsliip. It wou{d em60dj a sincere commitment of sliaring and
preserving tlie liistory ana cuUure of tlie r.BCac{settfement liere, as we(( as trace tlieir
e:xjstence from a wiffe ra1l{je of topics from sCavery tliroUfJIi to tlie Civil CJ{jglits
:Movement to contemporary issues faci1l{j us a(( today. It wi(( liave specia( empliasis on
tlie liistoryof tlie Oro-:Medonte origina( r.BCac{settfers ana tlieir descenaants. It wi((
preserve tlie)Ifrican/ Canad'zan lieritage.
)Is many of you saw in Pe611Ulry at tlie r.Bfac{JllStOry 'Event, wliicli was sponsored
6y tliis Council; tlie Carge amount of infonnation co{fected 6y Jad'een J{enderson and on
roan perioalCaffy to tlie J{istory )Issociation tliat many fUu[ never seen or {nown 6ifore.
'I1ie fact tliat over200 peopfe 6raved a stonny winter day to view tlie e;(lii6it is a
testimony to tlie interest in tliis liistory. We stiff continue to get positive comments on
a(( tlie liard worfttliat was done 6your )Issociation. Plione inquiries and personae tours
continue ana are increasing annually witli tTWfe, ana more pu6fu: awareness. 'We /iave
prodm:ea a 6rocliure, wliicli indudes a s/iort liistory ana /iours w/iere tlie pu6fu: are
wefcome to view tliis liistorica{ site.
rrTie new Centre s/iouCd compliment tlie eJ(jsting rura{ setting, perliaps 6eing made
of Cog or 60ard ana 6atten e*riIJr constnution, ana encourage a reCtvlftf, quiet 6ut
spiritua{ setting. It s/iouCd 6e an energy efficient 6uifding to decrease utility costs.
Jtzstorically fatufscaped witli simpCe liarmony 6etween jf.ower, sliru6s ana trees. rrTie
wiCd orange lilies s/iould remain aCong tlie side of tlie cliurcli, as t/iey wouCd /iave 6een a
century ago. rrTie Centre sliouCd 6e wlieeC c/iair accessi6Ce ana tlie 6uifding compCete witli
tlie fatest in security ana fire safety starufards. )l picnic area ana sufficient parRjngfor
6uses ana veliicCes wouCd 6e needed.
rrTie cemetery s/iouCd /iave grouna penetrating radar done to Cocate tlie gravesites ana
sma{[ wooden crosses to marfttlie 6uria{ sites. 'We wi([ 6e asRjng to move a stone fence
to tlie nortli ana west 60unaary in fate fa{[ of tliis year.
Inside tlie main entrance tliere sliouCd 6e a reception area to greet visitors, ana a
reception desk. witli a visitor's guest 6oo/{, 'We eJ\pect revenue from admission to tlie
center ana yearfy mem6ersliips. In tlie main entrance sliouCd 6e some comJorta6Ce
seating ana farge Coca{ maps to assist visitors traveling to otlier sites in Simcoe County.
rBrocliures for Coea{ attractions, restaurants, ana accommodations wouCd 6e lioused in
tliis area. Visitors wouCd sinn in to use tlie If<fsearcli/Li6rary/lf<fading room. In tliis
area we wouCd afro liave a sma([ gift sliop t/iat wouCd carry our Oro-:Medonte liistory
"
GooliJ, CBCacl{.reCated souvenir items, otlier GooliJ written on the CBfacl{.settfement if stiff
avaiCaGfe in print and wca{ artisans wor~prints.
'Two major e;cliiGit rooms wou{d Ge in the Centre. 'TIie first wou{d fio{d coffections on
the Oro-:MedOnte CBfacliJ wfio settfed here. PU:tures, documents, artifacts, memoraWw,
etc. 'TIie second e;cliiGit room wou{d lio{d items reCated to CBfacl{.liistory from around the
worfa. CBotli rooms wou{d fiove Carge gfass sfiowcases and interactive fearni1lfJ toofs to
encourage fiamfs on fearni1lfJ. Loca{ e;cliiGits 6y CBfacl{.artists or wan e;clii6its cou{d 6e
in tliis room.
'TIie Cargest room in the 6uit:di1lfJ wou{d 6e a cfassroom for fectures or teaclii1lfJ.
qroups or sclioofs cou{d600l{.tliis room. In tliis area it wou{d6e a Genefit to fiave
removaGfe seats where audio/visua{ presentations cou{d 6e s/iown. }I spea~r's podium
and P}I/acoustic system wou{d Ge required. Other essentiafs wou{d 6e a vUfeo macliine,
rD'/AD equipment, Carge TV screen, GCacl{.60ards and peg 60ards. 'lTiis cou{d 6e used to
run sc/ioo{ programs, summer programs, or day camps witli liistorica{ themes.
:Ne:rJ to the cfassroom wouUf 6e a confererue room. 'TIie two rooms cou{d fiave a
partitioned divUfer so either room cou{d 6e made Carger 6y openi1lfJ tliis. 'Eacli room
wou{d need a I{.ey coded e:x;jt to tlie groumfs to affow renta{ to after /iour's e-vents witli
no access to the remaining Centre. 'TIie conference room wou{d require one Carge
confererue ta6fe and cfiairs.
CBeside the cfassroom and conference room wou{d Ge a sma{[ /ijtchen area. 'lTiis wou{d
6e cwse to serve refresliments to groups and for staff usage. It wou{d need to 6e
outfittea witfi a microwa'lie, refrigerator, stO'Ve, sma{[ appfiatu:es, a few cup60ards for
storage, and' a few 6istro ta6Ces and' cfiairs. :Ne:KJ to tfie Rjtcfien 6ut 6efiind'tfie
reception area woufd' 6e a genera[ office area wfiere tfie genera[ faciJity 6usiness woufd'
6e accomplisfiea. qenera[ office equipment woufd' 6e requirea.
'1Jie <l?jisearcfij Li6raryj<l?jiadi11{J rJ<9om woufd' 6e an area tfiat fiat[ se1leraf sets of sma{[
fi6rary worliJa6Ces and' cfiairs. Its wa[fs woufd' 6e 6oolisases. It woufd' afso fia'lie a
pfiotocopier, faser printer, and' a microficfie macfiine. J{ere peopCe couJ{[ ao researcfi from
our arcfilves. iR.fproauction services coufd' 6e aone for a fee. J{ere woufd' 6e a geneafogy
data6ase tfiat peopCe coufd' use and' update for a{[ of Oro-'MedOnte. Copies of famiEy
trees for a fee woufd' generate re1lenue.
'1Jie fast and' fina[ room woufd' 6e a storage room. It wouIa 6e important to fia'lie
O'VerfieaJ;" garage styCe" dOors for easy access and'mo-vement of items. It woufd'
primariEy fia'lie sfie['lies and'storage e1lerywfiere.
It woufd' em6e[[lSfi eacfi room to 6e namea after one of tfie origina[ CJ3fo.cflsettCers of
tfie Oro-'Meaonte area, sucfi as CJ3usfi, '11iompson, SfiejjieUf, 'Wifson, (])a'lienport, etc.
In endi11{J, wfien in 1847 tfie CJ3faclia acquirea tfie fo.nd' from :Noafi 'Morris and'in
1849 wfien tfie Oro ;4frican 'MetfiOl{lSt <Episcopa[ Cfiurcfi was 6uift 6y tfie fiatufs of tfie
CJ3faclia tfiemse['lies, no one flnow or woufd' e1len dare to 6eEieve, tfiat tfiis rougfi, country
CJ3fo.cflcfiurcfi, made of foca[ Iiewn tim6er woufd' e1ler fiofd'so mucfi significance. Por
tfiem it was just simpEy a pface to flneef 6efore tlieir ma~r and' te{[ fiim of tlieir woes. ;4
p{aa to cefe6rate fife witfi so11fJ ana feast on neigfi6ourfiooa companionsfiip. 'lTiis
unpretentious cfiurcfi i{{uminatea tlieir 'Very sours. It was tfie fa6ric of tlieir community.
<[oaay, it stif[ aoes a{{ of tfie a60'lJe, e:{fept tfie (}3fac/tcommunity itself is gone, in tfiat
t/iey no fo11fJer fia'Ve permanent resUfence fiere. J{ OWe'lJer tfieir fiearts ana roots fia'Ve
1U!'lJer fejt. <[oaay, it offers a remamg.6fe insigfit into a time fo11fJ past, tfie frufJa{
6eginni11fJs ana a peopfe witfi unwa'Veri11fJfaitfi. 'We imnte you to ta/(g tfiis journey
witfi us to fiefp us 6uiUf tfie :Morris Interpretation Centre tfiat wi{{ d:epict an accurate
image of (}3fac/tfife in Oro-:Meaonte <[ownsfiip ana fiefp commemorate a wry important
fiistory. 'We as a J{istory )lssociation foof(forwara to junaraisi11fJ O'lJer tfie ne:x:J. fi'VC
years witfi partners sucfi as tfiis Counci~ Jennifer ana fier staff, CPa~ Cana.d'a, Ontario
<[ri{{jum Poundation, '11ie SfieffieUf (}3fac/tJ{istory ana Cuuura{ :Museum at
Co{{jngwooa (origina{ aescendants of tfie Oro-:Meaonte (}3fac/tsettfement), a{{ tfie foca{
'Women's Institutes, resUfents ana 6usinesses of Oro-:Meaonte.
'lTiank,you for your time ana consitferation of tfiis request ana we foof(forwara to your
repfy.
:Mem6ers of tfie Oro-:Meaonte J{istory )lssociation
slieifa 'l(jm.Jatuf, Ja.d'een J{enaerson, qeoffrey (}3ootfi, (}3ruce 'Wiggins ana )lffan J{owara
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Located in the heart of Ontario
,
scenic Oro-Medonte Township.
Directions:
From Toronto: Take Hwy 400 N
t}lroug.h Barrie. Continue onHwy l'1 N
to Oro-Medonte Township. Exit at
Line 3, go over the overpass and
continue north on Line 3 N. The churcll
is at the corner of Line 3 and the Old
Barrie Rd..
Contact:
Oro-Medonte History Association,
C/o Townsllip of Oro-Medonte
148 Line 7 South, Box 1 00
Oro, OlltarioLOL 2XO
(70S) 487-2171 or
www .or()-mectonte.ccl
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Oro-Medonte History Association
Meeting Minutes, 7 June 2006
Attendance: Sheila Kirkland, Allan Howard, and Geoffrey Booth.
Regrets: Jadeen Henderson, Bruce Wiggins, Counselor Ruth Fountain
Minutes of 5 May meeting Under African Church service, amend "31 July"
to read "30 July. MOVED by Sheila, SECONDED by Allan, that minutes be
accepted as amended. PASSED.
Business Arising
. Steele booklet - Orillia Historical Society searching for original photos and other
relevant information. Geoff will try to find 1847 article and other archival materials.
. Presentation tea - agreed that this could be held at a council meeting in September -
Sheila will confirm a date.
. African Church service - we are still looking for a minister for the event. Geoff may
have some leads and will report to next meeting on this matter.
. Updated signs - Bruce to report at next meeting.
. African Church pamphlet prototypes circulated. Township staff can print these at
a cost of $0.50 each. We will have these printed, as we need them.
. Proposal for Guthrie Church - Sheila has spoken to Chris and Marilyn at the
Township regarding this matter - discussion is ongoing.
. June 17 tour of Medonte - to proceed as planned. Geoff may be unable to attend.
. Black History posters ordered and received, at a cost of $55 (shown at meeting).
Geoff will forward invoice to Township for payment.
. Heritage Day - Bruce to update at next meeting. We need to confirm space, and
what to bring.
New Business
. OPP to use African Church for meeting June 27 - Sheila will attend.
. Medonte book materials and steel trunk from Henry Nuefeld's store have been
returned to the Township by Tim Crawford.
Correspondence
. Library and Archives in Ottawa request for assistance locating a copy of "Guide to
Early Settlers", by Samuel Jeremy - Geoff will do a search.
. Ottawa Political Guide - information on purchase.
. Notice of Swan Cemetery dedication, June 4.
. Provincial Ministry of
. Culture notice re: Ontario Heritage Tool Kit.
Next meeting: Monday 12 June 2006,6 p.m. at the Northway.
1
Oro-Medonte History Association
Meeting Minutes, 12 June 2006
Attendance: Sheila Kirkland, Allan Howard, Jadeen Henderson, Bruce Wiggins and
Geoffrey Booth.
Regrets: Counselor Ruth Fountain
Minutes of 7 June meeting - no motion made. DefelTed to next meeting.
Business Arising
. African Church service, Sunday, July 30, commencing at 1 :30 p.m.
o Pastor Cory Allen Millben will deliver the sermon at the July 30 service, and
Mayor Neil Craig has confirmed attendance.
o Sheila will book St. John ambulance
o Allan to anange sound system/power source.
o Bruce to confirm cost/availability of tent/seating rental (Jadeen noted that
some chairs are available at the old Township building).
o Jadeen to book Clowis Women's Institute for refreshments.
o Geoff to draw up press release, investigate cost of advertising in
local/Toronto media.
o We will need Township to facilitate access to parking in adjacent field (e.g.
culvert/gravel across ditches, etc.).
Re: interpretive centre: Various aspects of this project were discussed, such as
viability of Guthrie Church/portable as interim/permanent site for Association
activity, fundraising for the centre, etc. Regarding the latter, Sheila notified
members that in order for OMHA to fundraise, it must first have Township
permission to engage in this activity. Members were also asked to consider a
working name for the site.
. Proposal for Guthrie Church - members were asked to reconsider the possible
acquisition of this building, given its age and limitation of use, and the prospect of
an interpretive centre at the African Church. A motion regarding this will be made
at the next meeting.
. June 17 tour of Medonte to proceed as planned.
New Business
. Caldwell stone fence donation - stones from the Caldwell property have been
offered to help create a fence at the African Church. MOVED by Bruce, seconded
by Allan, that we accept this offer, on condition of Township assistance with this
transfer. PASSED.
Correspondence - None.
Next meeting: Monday 26 June 2006, 7:30 p.m. at the Northway.
1
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BARRIE PUBUC LiBRARY
MINUTES
BOARD MEETING #06-03
THURSDAY, MARCH 23, 2006 - 7:30PM
CONSUMERS GAS BOARD ROOM
PRESENT:
L.McClean (Chair), L.Bell, V.DeCecco, S.Kastner,
C.Virgo, A.Davis (Director), J.Ross (Recorder)
ABSENT:
W.Porter, A.Smith, M.Stong
I. Canadian Heritage Digital Archives
Presentation by Dwight Norenna.
2. Call to Order
The meeting was called to order at 8:04pm.
3. Confirmation of Agenda
The agenda was confirmed.
4. Conflict ofInterest
None declared.
5. Minutes of Meeting
5.1 Minutes of Board Meeting #06-02 dated Thursdav. February 23.2006
#06-12
DECECCO - BELL
THAT the Minutes of Board Meeting #06-02 dated Thursday, February 23, 2006
be adopted. CARRIED.
6. Business Arising
No Smoking By-law has been submitted for a staff report.
7. Report of the Chair
The Board discussed a letter from R. Jezequel who wants to find a future location where
etchings commemorating his fundraising efforts for the community can be exhibited.
:::6 -
The Board and Staff of the Library sent flowers to Bill Porter, wishing him a speedy
recovery.
8. Committee Reports
8.1 Financial Statements for December 2005. January 2006 and February 2006
Financial statements have not been received.
9. Director of Librarv Services Report for February 2006
Activity Report is being revamped to include new statistics. A handout was distributed.
A question was asked about "Missing" CDs.
10. Other Business
None.
11. Committee Meeting Dates
Community Development - Wednesday, AprilS, 2006 at 7:30pm
Finance - At the Call of the Chair; when Auditor's report received
12. Date of Next Board Meeting
Thursday, April 27, 2006 at 7:30pm in the Consumer Gas Board Room
12. Adjournment
A motion was made to adjourn the meeting at 8:37pm.
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BARRIE PUBUC LIBRARY
MINUTES
BOARD MEETING #06-04
THURSDAY, APRIL 27, 2006 - 7:30PM
CONSUMERS GAS BOARD ROOM
PRESENT:
L.McClean (Chair), L.Bell, V.DeCecco, S.Kastner, ASmith, M.Stong,
C.Virgo, AEadie, ADavis (Director), J.Ross (Recorder)
1. Call to Order
The meeting was called to order at 7:32pm.
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflict ofInterest
None declared.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #06-03 dated Thursday, March 23,2006
#06-13
KASTNER - VIRGO
THAT the Minutes of Board Meeting #06-03 dated Thursday, March 23, 2006 be
adopted. CARRIED.
5. Business Arising
None.
6. Report of the Chair
Board members and staff attended funeral seryices for former Board Member Bill Porter.
ASmith spoke on Mr. Porter's passing at City Council on Monday, April 24,
7. Committee Reports
7.1 Financial Statements for December 2005, January 2006, February 2006, March 2006
Statements not yet available. Deferred.
7.2 Minutes of Community Development Meeting #CD06-0l dated Wednesday. April 5.
2006
#06-14
DECECCO - EADIE
THAT the Minutes of Community Development Meeting #CD06-01 dated
Wednesday, AprilS, 2006 be received. CARRIED.
#06-15
BELL-DECECCO
THAT Barrie Public Library's commitment to the library community's digitization
initiatives and the "information common" makes participation in the CHDA projeet
appropriate only if it is under a larger agreement with the Ontario Digital Library.
CARRIED.
8. Director of Library Services Report for March 2006
It was noted that 34 teams are now registered for the Banie Dragon Boat Festival.
Feedback has been received on the radio commercials made by Teen Advisory Board
members.
Roof repairs have been done but replacement will be necessary within the next few years.
9. OLBA Spring 2006 Report
An email will be sent to all Board members asking if anyone is interested in representing
BPL on the OLBA.
10. Other Business
Oro-Medonte has signed the contract for Library Services for 2006.
The No-Smoking By-Law will be followed up on.
A recognition item for Bill Porter was discussed.
II. Committee Meeting Dates
At the Call of the Chair.
12. Date of Next Board Meeting
Thursday, May 25,2006 at 7:30pm in the Consumer Gas Board Room.
13. Adiournment
A motion to adjourn the meeting at 8:07pm was made by V.DeCecco.
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BARRIE PUBUC LIBRARY
MINUTES
BOARD MEETING #06-05
THURSDAY, MAY 25, 2006 - 7:30PM
CONSUMERS GAS BOARD ROOM
PRESENT: S.Kastner (Acting Chair), ASmith, R.Campbell, VDeCecco, C.Virgo,
M.Stong, A.Davis (Director), J.Ross (Recorder)
ABSENT: L.McClean (Chair), L.Bell, AEadie
I. Call to Order
The meeting was called to order at 7:30pm.
2. Introduction of New Board Member
New Board Member Robert Campbell was introduced, and welcomed to the
Library Board.
3. Confirmation of Agenda
The agenda was confirmed with the addition of one item which was to elect a
Vice-Chair. S.Kastner was nominated for the position of Vice-Chair and accepted
the nomination.
#06 -16
VIRGO - SMITH
THAT Sarah Kastner be elected Vice-Chair for the remainder of this term.
CARRIED.
4. Conflict ofInterest
None declared.
5. Minutes of Meeting
5.1 Minutes of Board Meeting #06-04 dated Thursday. April 27, 2006
#06 -17
SMITH - STONG
THAT the Minutes of Board Meeting #06-04 dated Thursday, April 27, 2006
be adopted. CARRIED.
6. Business Arising
None.
7. Report of the Chair
Deferred.
8. Committee Reports
8.1 Financial Statements for January 2006. February 2006. March 2006. April 2006
#06 - 18
SMITH - VIRGO
THAT the expenses listed on the Financial Statements for January,
February, March and April 2006 be approved. CARRIED.
8.2 Minutes of Finance Committee Meeting #F06-02 dated Wednesday.
May 17.2006
#06 - 19
DECECCO-CAMPBELL
THAT the Minutes of Finance Committee Meeting #F06-02 dated
Wednesday, May 17, 2006 be received. CARRIED.
#06 - 20
VIRGO - DECECCO
THAT the Auditor's Report be received. We are confident in the staff and
the way they follow our policies and procedures. We are requesting that next
year's auditor be more familiar with public institutional accounting.
CARRIED.
The letter from City Treasurer was discussed. The Board directed administration
to draft a letter for the Board Chair confirming concerns addressed at May 1 7th
Finance Meeting with City Treasurer and to fully adopt the use of the City of
Barrie's financial accounting service.
8.3 Minutes of Communitv Development Meeting #CD06-02 dated Wednesday.
Mav 17. 2006
#06 - 21
DECECCO - VIRGO
THAT the Minutes of Community Development Meeting #CD06-02 dated
Wednesday, May 17, 2006 be received. CARRIED.
#06 - 22
SMITH - STONG
THAT the Barrie Public Library display the etchings to be donated by
Robert Jezequel subject to suitable space being availahle, and the completion
of waiver to indemnify Barrie Public Library of all loss and or responsibility.
CARRIED.
9. Director of Library Seryices Report for April 2006
A restricted rating was added to several foreign language DVDs that were
previously unrated, due to a customer comment.
S.Kastner attended the Battle of the Books at City Council Chambers and was
impressed with the number of participants and parents.
M.Stong attended an enjoyable presentation by 'The Book Lady" and the session
was very well attended.
10. Other Business
There was a discussion about the pending no-smoking bylaw.
The Finance Committee will appoint a Chair at the next meeting.
11. Committee Meeting Dates
Planning Committee - Thursday, June 8, 2006 at 7pm.
12. Date of Next Board Meeting
Thursday, June 22, 2006 at 7:30pm in the Consumer Gas Board Room.
13. Adiournment
A motion to adjourn the meeting at 8:38pm was made by V.DeCecco.
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ORlLLLA PUBLIC LIBRARY BOARD
MINUTES OF MAY 24, 2006 MEETING
A regular meeting of the Library Board was held in the Children's Services Department
of the Library commencing at T 03 p.m.
PRESENT - BOARD - C. Dowd, Chair; L. Beresford; C. Couper; J. Crav.1ord; J. Francis;
F. Kreisz; P. Spears; J. Swartz
- STAFF - M. Saddy, Chief Executive Officer
S. Campbell, Director of Children's Services
L. Gibbon, Director of Information Services
D. Rowe, Director of Technical Services
T. Chatten, Recorder
- OTHER - Brian Jewitt
Alison Braun
ABSENT - C. Garland
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None
CONSENT AGENDA
Discussion re: Sunday hours arose from the report of the Director of Technical Services.
MOTION #2006:20
Moved by J. Francis, seconded by C. Couper that the consent agenda of the May 24,
2006 meeting be adopted. CARRIED
F. Kreisz will act as the timekeeper for the agenda.
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Building Steering Committee - Brian JeV\'itt attended the May board meeting to explain
the services he could provide as project manager, and answer any questions that board
members may have regarding the new library building process.
MOTION #2006:21
Moved by J. Swartz, seconded by C. Couper that the Orillia Public Library Board
wishes to retain, as part of the costs of the building project, the services of Mr. Brian
Jewit;tfor two purposes:
1. to assist the taskforce with technical expertise
2. at such time as the building project is approved to serve as project
manager CARRIED
~c - ;;2
At 8:07 p.m. the Board took a 5 minute break before introducing the next guest, Alison
Braun.
Strategic Planning Committee - Alison Braun led a brainstorming session asking the
Board to focus on one question: "What is your vision of the pe/fect Library?"
Discussion followed based on the Board's responses to this idea.
The CEO prepared a revised CEO/Staff 2006 Action Plan for the Library.
MOTION #2006:22
Moved by J. Crawford, seconded by J. Francis that the Odilia Public Library Board
accepts the revised CEO Action Plan for 2006. CARRIED
May 17 committee meeting minutes were distributed with the board package.
FRlENDS OF THE LIBRARY
The minutes of the last meeting were distributed and reviewed.
NEW BUSINESS
Board Section of Web site - Biographies from each board member to be turned in, and a
group photo was taken for the Library website.
Adjournment at 9:17 p.m. moved by J. Francis.
BOARD CHAlR
CHIEF EXECUTIVE OFFICER
sci- J
ORILLIA DISTRICT CHAMBER OF COMMERCE
BOARD OF DIRECTORS' MEETING
MARIPOSA INN AND CONFERENCE CENTRE
TUESDAY, MA Y 23, 2006
President M. Davenport called the meeting to order at 7:30 a.m.
PRESENT: M. Davenport, A. Orsi, K. O'Coin, D. Douse, G. Stringer. R. Fountain,
D. Porochnavy. D. Sheridan, A. Langman, B. Fillmore, P. Spears, S. Street,
T. Mungham, D. Downey. S. McDougal, S. A. Burnett, S. Lawson, M. Tucker
REGRETS: 1. Dykes, S. Hammond, D. Dubois, D. Woodman
APPROVAL OF MINUTES OF THE APRIL 25, 2006 BOARD OF DIRECTORS'
MEETING:
MOTION TO ACCEPT THE MINUTES OF THE APRIL 25 BOARD OF DIRECTORS'
MEETING BY A. ORSI AND SECONDED BY D. SHERIDAN. ALL IN FAVOUR,
CARRIED.
BUSINESS ARISING FROM THE MINUTES:
No questions or discussion brought forward.
FINANCIAL STATEMENT:
S. Lang summarized the Income Statement for the Period Ending April 30,2006 and the Balance
Sheet as at May 18,2006. Line 4270 Total General Revenue is up $] 9,000 due to increased
Perch Festival and Golf Toumament Revenue. Line 5300 Total Project and Committee Expense
is up $] ] .000 over the previous year. also due to the Perch Festival. Line 5990 is up $3,900, due
in part to staff raises which are within the budget for 2006. S. Lang refelTed to the Balance Sheet
and commented that the ratio of Total CUlTent Assets:Total Cun'ent Liabilities remains very
strong at 20: I. There are no concerns at the present time with Receivables.
S. Lang reported that M. Neilsen, Receptionist and Office Assistant, has quit her position at the
Chamber. K. MacKenzie was recently hired as the summer tourism assistant. however. we will
work with her and see how she works out in the receptionist position as well as working with
B. Gunn in tourism. S. Lang commented that she does not recommend hiring additional stalT at
this time.
D. Sheridan asked how the Port of Orillia is expected to do this season. S. Lang responded that
we are trying a new promotion that hopefully will increase moorage. Boaters at the Port of
Orillia will be given the opportunity, if they stay for three consecutive nights. they will be
required to pay for two nights and the third night is free. Hopefully that will help increase tramc
in the Pan and also be a boost to the Downtown.
APPROV AL OF FINANCIAL STATEMENT:
MOTION TO ACCEPT THE FINANCIAL STATEMENTS AS PRESENTED BY
K. O'COIN AND SECONDED BY B. FILLMORE. ALL IN FAVOUR, CARRIED.
FOLLOW UP DISCUSSION RE: PERCH FESTIVAL:
M. Davenport reported that this was a pretty good year for the Perch Festival. More people
participated this year. Five of the Anniversary Tags were caught. Unfortunately none of the five
tagged winners were lucky at the wall of fortune. The rules regarding the Wall of Fortune were
under the direction of the insurance company. Ifwe had elected to have the $25,000 Anniversary
Tag released into the water the premium for coverage would have been $18,000. The boat,
motor and trailer was won by the owner of the Atherley Road Subway Restaurant. S. Lang
commented that the media coverage for this year's event was great and also there were four
different TV shows covering the event, that will promote the festival throughout the year.
FIRST ANNUAL CHAMBER OF COMMERCE SCHOLARSHIP:
T. Mungham reported that the committee met and selected the recipient for the first annual
scolarship. The winner is Premal Patel. P. Patel is a great scholar and he plans to be a doctor.
COMMITTEE REPORTS:
Golf Committee:
D. Porochnavy reported that the tournament is sold out with a waiting list of fifteen. The
special golf balls are in and the gift bags will be delivered to Hawkridge. The chamber
office will send an email broadcast to members offering the opportunity to attend the
dinner only for a fee of $40.
CDC:
K. O'Coin reported that she resigned her position on the CDC board and asked if any
member of the board would like to replace her as the Chamber representative. The CDC
is moving today to their new location.
Doctor Recruitment:
K. O'Coin reported that she will take on the position of chair of the committee. replacing
L. Bowlin. The committee is gearing up for Romp Week. We will be entertaining 25-30
medical students for one week.
Shop Locally Committee:
The committee met last week and the decision was made to change the logo to Shop
Locally. The Packet & Times would not print the original "Shop Local" as it was not
grammatically correct. The golf balls for the upcoming tournament have been printed
Board of Dircctors
Tuesday. T'vlay 23. 2006
Page 2
with the logo. A budget of $2,000 has been set. We will spend $700 on 5,000 stickers.
Spots for signage are available to us at Orillia Square Mall and Orillia Trim and Door.
The Chamber will also display signage. The stickers will be available at our next
meeting. S. Lang reported that banners have been ordered promoting the boat shows that
will be displayed on Coldwater Road. These banner will have the shop locally logo as
well.
French Conference:
A Langman reported that he recently attended a French Conference. During the years
2008-2015 the Arc Du Champlain will be celebrated. Quebec City is spending $240
million on this promotion. The Federal Government will be conducting a marketing
campaign to try to bring tourists from France. A Langman suggested that the City of
Orillia has connections to the event as Champlain visited and stayed in this area for a
period of time. Perhaps the city could partner with Midland. M. Davenport will take the
idea to the EDC for discussion.
COMMUNITY REPORTS:
Casino Rama:
S. Lawson reported that she and her brother will participate in the Doors Open Ontario
Event. They will be hosting a bus and walking tour of Orillia. Mnjikaning and the Mill at
Coldwater. They will be telling stories of the history of the native communities while
touring the area.
On May 31, 2006 non smoking kicks in at the Casino. Staff are being trained how to tell
players that there is no smoking in the facility. StatT are prcsently wearing buttons that
say "Ask Me" to promote the new regulation.
The Mnjikaning election will be held this fall.
City of Orillia:
P. Spears reported that Council has passed a motion to enter negotiations with the school
board re: the 5 acre Lions Oval property. A motion has also been approved to allow a
single tax due date of December 15 for businesses on West St. from King St. to Highway
# 12 because of the effects on the businesses in the area due to the ongoing construction.
M. Davenport questioned why the hours of operation for the construction cannot be
extended in an area that is not considered to be residential. Discussion. The Chamber
will write a letter to Mayor and Council requesting that future road construction tenders
include the option for the work in non-residential areas be completed on a twenty-four
hour schedule or from 6:00 a.m. to 10:00 p.m. In that way the project time line would be
shortened considerably and the interuption to local business would be reduced. S. Lang
will prepare the letter, M. Davenport will sign.
Board of Directors
Tuesday. May 23. 2006
Page 3
OPP:
T. Mungham reported that a number of OPP officers from Headquarters have been in
attendance at the Stand-off in Caledonia. The situation in Caledonia very complex.
Township of Severn:
S. McDougall reported that the City of Orillia has agreed to accept and process the septic
waste from the Township. Canada Day will be celebrated in the Village of Cold water
with a renewal of the Canoe Racing Event.
Lakehead University:
S. A Burnett, Director of Operations, reported that the refurbishing of the site is expected
to be completed by July. Most of the applications are from local students at this time.
Last week the University began advertising for faculty. Interviews will be conducted with
the use of the Soldiers' Memorial Hospital's video conferencing facility, September 6,
2006 will be orientation day and classes will begin on September 7. September 8, 2006
will be the official opening of the campus.
Township of Oro Medonte:
R. Fountain reported that Council has passed the 2006 budget. Once again, the Historic
Black Church will be open to the public on Saturdays throughout the summer.
MANAGING DIRECTOR'S REPORT:
MTO:
S. Lang reported that some adjustments have been made to staff scheduling in order to
offset the reduced revenues. When a regular stalf member is on vacation or off sick we
will not increase the part time hours. This adjustment will still allow some form of the
greeter service which has proven to be a great customer relations tool.
Christmas in June:
The event is sold out. Everything went smoothly opening day of the Port and we were
able to satisfy the demand.
Port of Orillia:
We are up and running and looking for business.
OTHER BUSINESS:
Councillor D. Downey reponed that this is a municipal election year and he encouraged members
of the business community to run for ofllce.
Board of Directors
Tuesday. May 23. 200(,
Page 4
CORRESPONDENCE:
Advisement of tourism grantfrom the Township of Severn - received as information
Ontario Power Generation Report - received as inforn1ation
Public Library Annual Report - as information
Georgian College Dream Catcher Gala 2006 - information
Meeting Adjourned at 9: I 0 a.m.
Next Board of Directors' Meeting:
Tuesday, June 26, 2006 - 7:30 a.m.
Mariposa Inn and Conference Centre
Board of Directors
Tuesday. May 23. 2006
Page 5
~bt.
A!iW(""IIWl of MunicilMlitie, nf Onla,io
-I
June 28. 2006
Dear Delegates:
I would like to welcome you to the Counties, Regions, Single Tier Municiralities and District
Social Services Administration Boards Annual Conference, October I" to 4' , 2006 at the Delta
Pinestone, Haliburton, Ontario. The conference package promises to provide delegates with
information on items of current interest while allowing everyone to sample the hospitality of
Haliburton County.
County staff and volunteers will be found throughout the conference to answer questions and
provide assistance where required. It is my goal to see that you have an enjoyablc and memorable
stay in Haliburton County. I cncourage you to participate in the various sessions and take the
opportunity to explore Haliburton County during and after the conference. Our pristine lakes,
rolling hills, scenic valleys and characteristic rock cuts exemplify the
Canadian Shield at its finest.
We offer a broad variety of attractions through many venues throughout the year. Take a course
at... Sir Sandford Fleming College or a week-long course at Haliburton School of the Fine Arts
summer school.... Haliburton Forest and Wildlife where you can takc a "Walk in the Clouds",
visit the Wolf Centre or take a submarine ride. Stop in at the Fish Hatchery that raises our very
own "Haliburton Gold" trout. During our winter season, visit Sir Sam's Ski Hill for downhill
skiing; enjoy the many miles of groomcd cross-country ski trails, snowmobile, or dogsled on miles
of maintained trails. Throughout the year and especially during our Annual Fall Studio Tour, visit
the local artisans, art galleries, and museums. Finally, for the golf enthusiast, we have seven Golf
courses to challenge your gamc. Further information about these and other attractions can be
found at: www.haliburtonholidays.ca
No matter which part of the County you may visit, we have a variety of accommodations and
dining establishments. Our villages offer a mixture of appealing retail shopping. Whatever part of
Haliburton County the road may take you, you will find activities you always wanted to do and
activities you never thought of doing.
Welcome to Haliburton County and enjoy your stay with us!
MUlTay Fearrey,
Warden
----"'-=--~-
393
Tel'
Suite 1701 Toronto ON fv15G 1 EO Canada E-m21l]:
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Tel: 905-895-1281
1-800-465-0437
Fax: 905-853-5881
E-Mail: jnfu@1srca.on.ca
Web: wwwJsrca.on.ca
120 Bayview Parkway
Box 282
Newma.rket, Ontario
L3Y 4Xl
Watershed
Life
June 19,2006
Mr. Bruce Hoppe
Director of Planning
Township ofOro-Medonte
148 Line 7 South
Box 100
Ora, ON LOL 2XO
I RECEIVED I
I JUN 2 2 2006 I
I ORO-MEOONTE I
TOWNSHIP 1
^ .,._J
Dear Mr. Hoppe:
We wish to take this opportunity to thank you for your participation in the Assimilative Capacity
Studies process for the Nottawasaga River watershed and Lake Simcoe watershed. We appreciate
that this consumed much of your time over the past year, attending meetings, reviewing reports, and
providing comments on various reports and we value your support and contribution to these studies.
For your information, all final reports have now been submitted to the Ministry of the Environment
for their review and approval. These reports have also been placed on the Assimilative Capacity
Studies website (www.assimilativecapacity.info)wherethey can be accessed.
Best wishes for a safe and enjoyable summer.
Yours truly,
!u~It[u~
Wayne Wilson
Chief Administrative Officer, NVCA
Co-Chair, ACS Steering Committee
D. Gayl Wood, CMM III
Chief Administrative Officer, LSRCA
Co-Chair, ACS Steering Committee
c: M. Walters, LSRCA
R. Baldwin, LSRCA
.
Page 1 of2
Carter, Chris
- /
From: Carter, Chris
Sent: Tuesday, June 20, 2006 9:11 AM
To: Pennycook, Marilyn
Subject: FW: Anniversary service African church
Councilor Committee Agenda!
From: The Kirklands .
Sent: Monday, June 19, 2006 9:48 PM
To: Carter, Chris
Subject: Anniversary service African church
June 19, 2006
Attention: Mayor and Members of Council
The History Association is planning to host an Anniversary service for the 157th Anniversary of the
Oro African Methodist Episcopal Church, National Historic Site on Sunday July 30, 2006 commencing
at 1:30pm
I have asked Mayor Craig to bring greetings and use the opportunity to announce the purchase of the
land. We will be asking Bruce Stanton, MP and Garfield Dunlop, MPP to offer short addresses. Our
guest minister is from Grant A.M.E. church in Toronto and he will be bringing his choir-same choir
that sang at the N.H.S. designation service.
The expected attendance is 300-500 and we are planning on renting a tent and chairs to
accommodate at least 300. Bus parking has been alTanged at the West Oro Baptist Church. Of note a
bus tour company has already contacted me for directions and we haven't even officially invited anyone
as yet!
The Roads Department has been contacted through Parks & Recreation Dept. to make the new land
car accessible for parking with the boundaries marked-the hay should be off by then. We have also
requested the use of a heavy equipment float to use as a stable stage for the guest speakers. We are
planning on renting or bOlTowing risers for the choir and are alTanging a sound system and Allan has a
generator to power it.
The St. John's Ambulance has been booked and Clowes Womens' Institute has been asked to provide
light refreshments-not confirmed as yet.
Advertisements will be placed in the Orillia Today and BalTie Advance, which will effectively cover
both citics, and our Township. Barrie Advance has already stated they will be sending out a reporter-
we received very good press from the local papers in February for the Black History Event and I expect
this will be the same.
Carolyn Wilson and the Sheffield's from Collingwood, who are descendents, have been involved in
our planning and it is hoped they will be able to attend. This is their busy time as they run a museum of
7/5/2006
Page 2 of 2
their own.
We can reserve seating for Council and their partners if you let me know the number. The invitations
will be ready for next week.
Here is our proposed budget for this service-keep in mind that we do a collection at the service to
offset the cost of honourarium for the minister and choir at least
. Tent rental-30X60ft
. Chair rental
. Clowes W.I.
. Minister & choir
. Advertisements
Friday July 21
. Postage, invitations. misc.$200 approximate
. Sound system --amount to be determined as looking for bargains at this time.
$500 + tax
$450 + tax
$100 (approximate as not confirmed)
$300 (collection may cover all or part)
$279 BalTie and $220 Orillia + tax for v.\ page ad for one day-suggest
Respectfully submitted on behalf of the Oro-Medonte History Association
Sheila Kirkland, Chair
7/5/2006
ill itV of
5/;- !
OOrill in
ORILLlA CITY CENTRE
50 ANDREW ST. S.
ORILLlA, ON.
L3V 7T5
OFFICE OF THE CITY CLERK
TELEPHONE
(705) 325-1311
FACSIMILE
(705) 325-5178
June 28, 2006
y-:.
{}~
DIRECT LINE (705) 329-7232
Email:llee@clty.orlllla.on.ca
Mr. Michael J. Drumm
Airport Manager
Lake Simcoe Regional Airport
224 Line 7 North, R.R. #2
Oro Station, ON LOL 2EO
Dear Mr. Drumm:
Further to your letter dated April 21, 2006, the following is a copy of a section of a report of the
Committee of the Whole Council, which was adopted by Council at its meeting held on June 26,
2006:
"THA T the Lake Simcoe Regional Airport "Building a Business Case for Development" proposal,
be approved and supported. "
As discussed with you by telephone, I understand that the City of Barrie will be working with the
Airport on an information piece, which can be provided to the press.
Sincerely,
/)
f
i~
~.
Laura S. Lee, BA, A.M.C.T.
City Clerk
LSL:hr
Copy to: Mr. John Sisson, City Clerk, City of Barrie
Ms. Marilyn Pennycook, Township Clerk, Township of Oro-Medonte
Mr. Glenn Fernandes, President, Lake Simcoe Regional Airport
Mr. Bob Ripley, City Treasurer
Mr. Robert Lamb, Manager of Economic Development
H:\CQUNSERV\TOMRMS DIRECTORY\C - Council, Boards and By-laws\COO - Council, Boards and By-laws\COO Council\Correspondence\2006\June 26\Lake Simcoe Airport
Ilf to Michael Orumm.doc- File L04-L-68
..
~
simcoe
muskoka
--: Jl.-rj. .<L.
vU-- 0 ~-
r RECEIVED \
DISTRICT HEAL'TH UNIT
June 22, 2006
Mayor J. Craig and Council
Township of Oro-Medonte
148 Line 7 South, P.O. Box 100
Ora, ON LOL 2XO
JUN I 1 lOOil \
ORO-MEDONTE \
TOWNSHIP J
Dear Mayor Craig and Council:
The Simcoe Muskoka District Health Unit Tobacco Program is requesting your
assistance in maintaining an educational campaign cUlTently in place in your arenas. It is
an awareness campaign designed to help keep tobacco products out of the hands of youth.
The campaign was initiated late last fall with one-time funding from the Ministry of
Health Promotion that provided the needed budget to design and produce arena board and
wall ads and purchase advertising space from local municipalities in our service area.
The message Hooked any kids lately? If someone asks you for a cigarette... Stop
think about it! has been very well received both as a public service message and in
conjunction with displays and events we have held at a number of the arenas to talk about
the health consequences of tobacco use and the importance of helping adolescents make
healthy lifestyle choices. We use these strategies in response to research that shows that if
we can keep youth smoke free until the age of 19, chances are they will remain smoke
free for life.
Rather than lose the momentum gained to date with this campaign in more than 20 area
arenas, we are appealing to your council as a partner in public health to extend the
program by donating the CUlTent space being used in your facilities to allow the messages
to stay up through the 2006-2007 season.
By retaining the existing artwork and display space we can avoid new production and
installation costs. The cost to your municipality would be the advertising space you
donate.
Our ultimate goal is to help our youth stay tobacco free to reduce the illness and death
caused by tobacco use. The Not to Kids arena initiative complements work we are doing
in the schools and the community to promote a tobacco- free lifestyle.
We are attaching a copy ofthe artwork and facilities where the PSA ads were erected in
the late fall of 2005 for your review and ask that your council support us in this healthy
initiative.
o Bame:
15 Sperling Drive
Barrie, ON
L4M 6K9
(705) 721-7520
FAX (705) 721-1495
o Collingwood:
280 Pretty River Pkwy.
Collingwood, ON
L9Y 4J5
(705) 445-0804
FAX (705) 445-6498
o Cookstown:
2-25 King Street S.
Cookstown, ON
LOL 1 LO
(705)458-1103
FAX (705) 458-0105
o Gravenhurst:
5 Pineridge Gate
Gravenhurst, ON
PiP 123
705-684-9090
FAX (705) 684-9687
o Huntsville:
34 Chaffey St.
Huntsville, ON
P1H1K1
(705) 789-8813
FAX (705) 789-7245
o Midland:
1156 St. Andrew's Dr.
Box 626, Midland, ON
L4R 4L3
(705) 526-9324
FAX: (705) 526-1513
)
o Cfflllia:
12-575 West St., S.
Drillia,ON
L3V 7N6
(705) 325-9565
FAX (705) 325-2091
Your Health Connection
We look forward to partnering with you.
Sincerely,
Leslie Gordon
Tobacco Program Co-ordinator
Simcoe Muskoka District Health Unit
Encl: (1)
Page 2
2005-2006 Arenas displaying Hooked any Kids lately? board and wall ads
Midland -- North Simcoe Rec. Centre
Orillia -- Community Centre
Orillia Brian Orser Arena
Penetanguishene - Penetang Arena
Oro-Medonte - Oro Arena
Springwater -- Elmvale Arena
Wasaga -- Wasaga Star Arena
Severn Township -- Coldwater
Community Centre
Collingwood -- Collingwood Arena
Mnjikaning ports Complex Rama
Barrie -- Allendale Arena
Barrie -- East BayfieId Arena
Huntsville - Huntsville Arena
Gravenhurst - Gravenhurst Arena
Bradford -- Community Arena
Bracebridge - Bracebridge Arena
Essa -- Angus Arena
InnisfiI -- Stroud Arena
InnisfiI -- Lefroy Arena
Twp of Georgian Bay -- MacTier
Arena
Clearview -- Stayner Arena
Clearview -- Creemore Arena
Twp of Muskoka Lakes -- Port
Carling Arena
Hooked any
kids lately?
~/
John D. Bell Associates Ltd.
Ij
Ecological Design': Planning, Site Planners, Land<icape Archi/eels
June 26, 2006
Township ofOro-Medonte
148 Line 7 South
Box 100
Oro, ON LOL 2XO
Project: Debora Property, Part of Lot 27, Concession 7, Township ofOro-Medonte
Re: Municipal Council Comments
Attn: Marilyn Pennycook - Town Clerk
Dear Ms. Pennycook:
Our client is applying to the Ministry of Natural Resources (MNR) to purchase/lease filled
Crown lake bed fronting their property describe as Part of Lot 27, Concession 7, Township of
Oro-Medonte. A sketch showing the area they wish to purchase/lease is enclosed.
The Ministry, under MNR's Class Environmental Assessment process, screens all dispositions
to ensure that the sale will not have any adverse affect on the environment, neighbouring
properties, or conflict with MNR programs.
In order for the MNR to review the application, please advise whether Council has any
comments regarding the proposed purchase/lease the filled Crown lake bed in front of our
client's property. We would appreciate the inclusion of this matter on the agenda of your next
meeting Ouly 12, 2006).
If you have any questions regarding our application, please call Brenda Robinson, Lands
Technician at the Ministry of Natural Resources at 705.725.7524.
Sincerely,
Kenneth Halc, BSLA
John D. Bell & Associates Ltd.
Cc: Mr. Bruce Hoppe - Director of Building & Planning Scrvices; Brenda Robinson - MNR
R.R. #3 Box 322, Sham}' Sa); On/ario LOL 2LO Bus: (705)722-6278 Ft.Lt: (705j 722-5660 Email: jdbe/las.mciates<f_T;rogers.com
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TOPOGRAPHIC SURVEY
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CONCESSION 7
GEOGRAPHIC TOWNSHIP Of ORO
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
SCALE 1: 250
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Hoppe, Bruce
From: Hoppe, Bruce
Sent: Thursday, July 06, 2006 10:00 AM
To: Zieleniewski, Jennifer
Subject: 1008 Line 7 South. Purchase of Crown lake bed
Jennifer:
I have reviewed the request from John D. Bell Associates in respect of the above noted property, which is located
on the west side of Line 7 on Lake Simcoe. I have also conducted a brief site visit and discussed the matter with
Brenda Robinson of the MNR. Based on this, I advise that the subject property is a concrete pier with wooden
decking which has been in place for a significant period of time (at least 20+ years). I am advised that the
property at one time served as a marina, however that use has long since ceased and the property is currently
used as a single detached dwelling/residence. The pier structure is showing signs of deterioration and it is the
intent of the applicant to rebuild the structure, which provides protection from wave action for both the
waterfront/beach on the east side of the pier, as well as the easterly side which is an inlet/watercourse as shown
on the sketch.
Based on this information, it is noted that should the pier not be rebuilt, it will continue to deteriorate until such
time as impacts to the inlet/watercourse could result This could lead to drainage concerns for many properties,
as a significant amount of lands drain into this area. Furthermore, removal of such structure could cause more
disturbance to the lake bed. To this end, there are no concerns with the application. It is noted that appropriate
permits will need to be obtained from the relevant agencies (LSRCA, MNR and/or DFO) prior to commencement
of such works.
Regards,
Bruce Hoppe, MCtP, RPP
Director of Building and Planning Services
Township of Oro-Medonte
148 Line 7 South
Box 100 Oro,ON
LOL 2XO
Ph. 705-487-2171, ext 4237
Fax 705-487-0133
bhoDDe(a)oro-medonte .ca
7/6/2006
~I
To- Mayor Craig and Oro-Medonte Council
From - Oro-Medonte Horticultural Society
o
Dear Mayor Craig, Deputy Mayor Hughes and Councillors,
We are writing with a request and a concern. First our request. Would the municipal outside workers be
able to assist our work of Civic Beautification by watering once a week the flower bed at the arena as
well as the round bed at Bayview Park.
A soaker hose will be in place at the arena flower bed and would just need to be hooked up to thc nearby
tap and left on for at least half a day, perhaps for a whole day.
At Bayview Park, since the tap at the pavilion is not left open, it is impossible for us to do any watering
there. We would supply the hose/s as long as they were in a secure place between waterings. Perhaps
this watering could be done when the regular clean up at the park would take place after the weekends.
Our concern is regarding the water gardens at Bayview Park. Recently, two of our members were
attempting to clean out the "weedy" water plants that have taken over at the first pond and part of the
second It was discovered the bottom could suck in an adult above the level of their rubber boots making
it very difficult to get out,
We are concerned about the liability for the municipality as well as our Society should any
unsupervised child climb/fall in and be beyond their depth before help could come. Parents watch
their children at the lake, but unfortunately children are seen on their own at the Lily Ponds trying to
catch frogs.
Would a sign posted by the Lily Ponds, warning parents that all children should be supervised, be
sufficient to alleviate any liability for either party?
We have been in contact with the MNR and the OFAH as we suspect the invasive plant is PalTot Feather,
a sample has been sent and we are waiting for results and an official letter This is difficult to eradicate and
Lake Simcoe is a concern. This plant is sold as an annual for water gardens. In the warmer parts of the US
the sale of it is banned The best way to eradicate this is to fill in the ponds and divert the artesian well flow
directly into the lake.
As a horticultural society we established these Lily Ponds many years ago, to share the beauty of water
gardening with the public, but we live in a different society today, unfortunately.
If this is Parrot Feather we would strongly suggest Council fill in the ponds If this happens, we would
like to suggest that while a machine is at the park the area bounded by the walkway to the washrooms
be dug out to a foot depth and decent soil be put in to plant a garden of native plants and grasses This
would divert the focus from the concrete well tops when a car enters the park
We appreciate your co-operation on these matters as well as all areas that we have contact together.
Sincerely,
Edna Caldwell, President, Oro-Medonte Horticultural Society, 721-0484
Judy Smith, Past- President, Oro-Medonte Horticultural Society, 722-7637
5e~1
Page I of I
Teeter, Janette
From: deborahwoods
Sent: Tuesday, July 04, 2006 2:36 PM
To: Pennycook, Marilyn
Cc: Susan Woods; Marshall, Paul
Subject: Shanty Bay Festival
Hello: I am forwarding a request to the Mayor in Council for sponsorship of the 2006 Shanty Bay Festival. Last year, Oro
Medonte very kindly gave us $ 150 to help cover the costs of this fun and engaging community event and we're hoping Council
might show its support for the Festival once again this year.
Please call me if you have questions about this request. Thanks for your help.
Deborah Woods
7/512006
Shanty Bay Festival
September 9, 2006
June 2006
Dear potential sponsor:
We are hoping you will help support the Shanty Bay Festival, a community event
that took place in the village during the 1970's and 1980's and was successfully
re-Iaunched in 2005. A group of interested villagers has been meeting and
planning an updated festival for Saturday, September 9, 2006.
The one-day event has been planned again this year with the following in mind:
. everyone is included but there will be an emphasis on children
. the focus is on fun and on building our sense of community
. events will be safe, manageable and relatively simple
. the festival will break even
. we'll have such a good time that we'll want to do it again!
Planning includes a parade from the fire hall to the Village Green), local crafts
people and other vendors, Shanty Bay T-shirts, a barbeque lunch, games on the
Green for children of all ages, a talent show, and entertainment on the Village
Green stage. The day will start at 10 with the parade and end at 3:30 with prize
giving and a candy toss.
To create a safe, fun and engaging event, we need some generous sponsors
who will help us ensure success. . Our goal is to raise $3-5,000. Sponsors will
be recognized in the Festival Program, on the Event Board at the Green, and in
North Simcoe Community News. You can choose either to write off your
donation or to get a tax receipt from the Village Green Association.
We hope you'll join in the fun with your clients and neighbours as we continue
this wonderful tradition. If you have further questions, please do not hesitate to
contact either of us, below. We have also attached a form to submit with your
contribution, for your convenience.
Sincerely,
Deb Woods
for the Shanty Bay Festival Committee
5e-J
Shanty Bay Festival Sponsor Form 2006
********************************************************************************************
I would like to contribute to the Shanty Bay Festival.
Name:
Business:
Address:
Phone:
Amount contributed:
I would/would not like a tax receipt (circle one)
Please indicate exactly how you would like to be listed in the Festival brochure,
on the event board at the Village Green and in the North Simcoe Community
News:
Please make cheques payable to the Village Green Association
and return the form to
Susan Woods
54 Bay St.
Shanty Bay, ON
LOL 2LO
********************************************************************************************
;. \
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~ 156 Max Becker Drive
I' '&~ ~ Kitchener, Ontario
l./ N2E 4G1
'7f~glaS R. Parker CMA. Executive Director
Ontario
Municipal Water
Association
\
'Ii> \June 10, 2006
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The Mayor and Members of Council:
The Ontario Municipal Water Association (OMWA) represents publicly-owned
water supply systems throughout the province. Established in 1967, the
Association's approximately 200 members provide safe and secure tap water to
more than seven million people in Ontario.
The Association is concerned that recommendations made in Watertight, a report
by the government-appointed Water Expert Panel, will, if adopted, transfer
control of water assets from municipalities to local water companies. These water
companies are to be governed by Boards, with two-thirds of the Board members
to be drawn from the private sector.
We see this proposed restructuring as the first step in dismantling pubic
ownership.
The Association believes that the Government of Ontario must make a
commitment to the people of Ontario to keep water under public ownership and
control by enshrining it in legislation.
OMWA is seeking your support to keep our water under public ownership and
control and ask you to pass the following resolution at your next meeting of
council:
"That the correspondence received from the Ontario Municipal Water
Association (OMWA), concerning the recommendations made in
Watertight, by the government-appointed Water Expert Panel, will, if
adopted, transfer control of water assets from municipalities to local water
companies. These water companies are to be governed by Boards, with
two-thirds of Board members to be drawn from the private sector which
OMWA views as the first step in dismantling pubic ownership be received
and
Phone: (519) 743-3737 Fax: (519) 743-5445 Toll Free: 1-888-231-1115 E-mail: omwa@omwa.org Website: omwa.org
.
. .
~
.
.
That the municipality of supports the position of the
Ontario Municipal Water Association that water must remain under public
ownership and control and
THAT the Government of Ontario must make a commitment to the people of
Ontario to keep water under public ownership and control by enshrining it
in legislation and further
THAT a copy of this motion be sent to Premier Dalton McGuinty, The
Minister of Public Infrastructure Renewal the Hon. David Caplan, the
Minister of the Environment, the Hon. Laurel Broten, the Minister of
Municipal Affairs and Housing, the Hon John Gerretson, the Association of
Municipalities of Ontario and the Ontario Municipal Water Association.
It is important to respond as soon as possible with the province moving toward
issuing a White Paper.
As per the Board of Directors.
fj)~
Douglas R. Parker CMA
Executive Director
Cc: Clerk of the Municipality
2
6/)-1
'(
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~ Ontario
()1
, Ministry of
Community Safety and
Correctional Services
Ministare de la
Securite communautaire et
des Services correctionnels
Office of the
Fire Marshal
Bureau du
commissaire des incendies
2284 Nursery Road
Midhurst ON LOL 1 XO
Tel: (705) 725-7212
Fax: (705) 725-7259
2284, chemin Nursery
Midhurst ON LOL 1XO
Tel: (705) 725-7212
Telec: (705) 725-7259
File Reference/Reference: OFM.M-87 -06
687-17 (Simcoe Cty)
June 19th, 2006
J\Jl'l 2 ~ 100~
Mayor J. Neil Craig and Members of Council
The Township of Oro-Medonte
P.O. Box 100
Oro, ON LOL 2XO
RE: Staffing of Emergency Responses to Reported Structure Fires
Dear Mayor Craig and Members of Council:
The Office of the Fire Marshal (OFM) has monitored your fire department's response to
reported structure fires for the months of March and April 2006. This was the result of
information that came to the attention of OFM staff regarding the municipality's ability to
assemble a suitable fire attack team in a timely fashion to a reported structure fire.
The response data from March and April 2006 has been reviewed and analyzed after it
was received from Chief Cowden. The information available causes the OFM to have
some concerns about the manner in which you are staffing responses to reported
structure fires within your municipality. For the purposes of this report, the township was
considered as a "rural" response area and therefore the expectation of the OFM is that
the municipality provide an effective emergency response in a timely fashion and with
sufficient resources, as referenced in Public Fire Safety Guideline 04-08A-03.
The OFM received and reviewed reports on thirteen responses. One call was
discounted, since it was not a reported structure fire and a further four calls were
discounted since the response was "downgraded" after the arrival of the initial fire
fighters. As a result, eight calls met our criteria and were subsequently analyzed as calls
to which there was an expectation of a "full response". A detailed review of the eight
responses is included in Appendix A (attached).
The OFM notes that it often takes significant time before enough firefighters are
assembled to effectively manage a structure fire in your municipality. Therefore, the
OFM is providing the Township of Oro-Medonte with the following recommendation in
the interest of improving the effectiveness and efficiency of fire protection services in
accordance with Section 9 (1) of the Fire Protection and Prevention Act, 1997:
"The Office of the Fire Marshal encourages the Township of Oro-Medonte to take
the necessary steps to improve your emergency response staffing so that your
Mayor J. Neil Craig and Members of Council
. June 19th 2006
,
Page 2
fire department is achieving the best possible response time for the rural areas of
your municipality. "
---
~f)
Note: More complex fire risks such as health care facilities, industrial, commercial, and
larger residential occupancies normally require additional resources than the ten
firefighters expected for single-family dwelling fires, which is referenced in the Risk &
Resource Rationalization Process Workbook.
The OFM recognizes that the Township of Oro-Medonte recently took the significant
steps of hiring a fire chief, a deputy fire chief and a full-time fire prevention officer. While
these improvements will improve your overall fire protection, the OFM also notes that
your current staffing is 103 firefighters in the six stations, for an average of 17 fire
fighters per station. Chief Cowden has advised us that departmental response
expectations are 70% to practice sessions and 45% to emergency responses.
Comparing your station staffing with the response expectation demonstrates that only 7
- 8 firefighters are expected to respond from each station.
In order to fulfill the recommendation stated above, the OFM strongly suggests that the
Oro-Medonte Fire Department:
. Develop a written response protocol and train staff in their responsibilities
. Continue to respond to all reported structure fires as a multi-station response to
ensure adequate staffing. This would include all reported alarm calls.
. Reassess your current and future staffing
. Reassess your current 45% response expectation to emergencies
. The fire department create a written policy or guideline which addresses how
firefighters respond to the station to drive emergency vehicles, the number of
personnel in those vehicles before they proceed to the scene and directions to
other personnel on how to proceed, once the emergency vehicles have left the
station
. The fire department develop a method of tracking and recording the arrival times
of fire fighters arriving on the emergency scene in their personal vehicles.
Accountability is an integral part of an incident management system and should
be reinforced through it's use or incorporation into practice scenarios. The
development of a policy, guideline or SOG on this subject matter will reinforce
this point.
The OFM noted that there were recommendations for developing standard operating
guidelines included in the Oro-Medonte Fire and Emergency Services Master Fire Plan,
which was received by council in June 2003. The OFM encourages the Township of
Oro-Medonte to implement these recommendations, noting that a comprehensive
master fire plan is fundamental to provide informed direction to your fire service.
While conducting this review, the OFM noted some concerns with the manner in which
the Oro-Medonte Fire Department is dispatched, including substantial delays in some
instances. Delays were noted in five of the calls reviewed, averaging two minutes. An
Mayor J. Neil Craig and Members of Council
'June 19th, 2006
Page 3
accepted industry standard is one minute. As a result, the OFM strongly suggests that
the service expectations for dispatch be stated in a written agreement with the service
provider - Barrie Fire Department - and that the performance of the service provider be
regularly monitored.
-3
Municipalities are solely responsible for the delivery of fire protection services and for
establishing service levels in accordance with their needs and circumstances. The OFM
has evaluated the responses to reported structure fires in the Township of Oro-Medonte
and has provided its recommendation for action by the municipality. The OFM
encourages you to implement the suggestions outlined above and would be willing to
provide further advice and assistance, if requested. The fire department should continue
to review emergency responses to reported structure fires and the Rural Staffing
Workbooks provided to Chief Cowden are an effective tool in that process. This
concludes OFM monitoring of reported structure fires in the Township of Oro-Medonte
at this time.
Yours sincerely,
Paul Leslie
Manager of Operations
Southwest Region
Fire Protection Services
Copy: CAO Jennifer Zieleniewski
Fire Chief Scott Cowden
Mayor J. Neil Craig and Members of Council
June 19th, 2006
Page 4
Appendix 1
Averaoe time taken for 4 fire fiohters to arrive on scene: 11 min. 27 sec
Four fire fighters can provide the following functions at a reported structure fire;
command, pump operator, water connection and advance a hose line. A minimum of
four fire fighters may be able to commence limited rescue or fire fighting operations.
(PFSG 04-08-12 Staffing - Single Family Dwellings).
Averaoe number of fire fiqhters arrived by the 10-minute mark: 2
Flashover is a condition that occurs as materials first ignited progress to a state where
all combustibles in a room or area are simultaneously engulfed in fire. Most agencies
recognize 10 minutes as an outside limit of flashover occurring in a burning room or
space. Flashover is non-survivable for an unprotected citizen in a fire setting.
. Two of the eight calls (25%) had no personnel present at the scene at the 10-
minute mark.
. A further three of the eight calls (37.5%) had two personnel present at the scene
at the 10-minute mark.
Total number of fire fiqhters attendinq the scenes:
. The OFM reviewed the total number of firefighters assembled at the scene of
these reported structure fires. Since the municipality of Oro-Medonte has been
considered as a "rural" response area for the purposes of this report, the time
required to assemble a fire attack team is not used to determine if the fire
department is meeting the expectations of PLiblic Fire Safety Guideline (PFSG)
04-08-12, although it is important to remember that the minimum tasks required
to effectively suppress a reported structure fire are the same in a "rural" setting
as they are in an "urban" area. Of the eight calls analyzed, the number of
firefighters assembled on scene is distributed as follows: (Accumulated Total is
in brackets):
More than 16 firefighters:
3 of 8 calls = 37.5%
(37.5%)
(62.5%)
(100 %)
(100 %)
11-15 firefighters:
5 - 10 firefighters:
1 - 4 firefighters:
2 of 8 calls = 25%
3 of 8 calls = 37.5%
o of 8 calls = 0%
. The average total number of fire fighters attending those 8 calls was 18.5 fire
fighters (a low of 8 to a high of 43 fire fighters).
. 59.4% of the fire fighters attending these calls arrived at the scene after the 15
minute mark of the call (88 of 148 fire fighters).
Mayor J. Neil Craig and Members of Council
June 19th, 2006
Page 5
. 24.3% of the fire fighters attending those calls arrived at the scene after the 30-
minute mark of the call (36 of 148 fire fighters).
. Efficient fire suppression with such small numbers of fire fighters may be
impossible in some instances.
In addition, the OFM notes the following (as referenced) from the total of thirteen calls
submitted:
o There were a number of errors found on the data submitted, including on the
March data, which had then been corrected and resubmitted. These errors
caused delays in analyzing the data, additional requests to Chief Cowden to
clarify the information and in some cases, OFM staff had to do some calculations
themselves. A number of calls had no "notes" or insufficient "notes" which left
OFM staff with a number of questions about how the call was handled.
o Call # 0144:
o 15 fire fighters arrived in personal vehicles at this reported barn fire by the
13:14 mark, however, the first fire truck (Tanker #4) did not arrive until
13:28. Pumper #3 arrived two minutes later at the 15:28 mark. The lack of
a fire apparatus on the scene in the early stages would severely limit the
effectiveness of the fire fighters who were on the scene and adversely
effect a positive outcome for this call.
o Call #0096:
o No documentation could be found in the documents provided to support
the arrival of seven fire fighters in POV's at 17:50:42.
o Although 51 fire fighters attended this call at some point - 25 of them
arrived more than one hour after the initial call.
(j
LAKE SIMCOE REGION CONSERVATION AUTHORITY
MEETING NO. BOD-05-06
Friday, May 26, 2006 - 9:00 a.m
LSRCA -Boardroom
MINUTES
Members Present:
Councillor Roy Bridge, Chair
Councillor V. Hackson. Vice-Chair
Mr. E. Bull
Councillor G. Davidson
Councillor B. Drew
Councillor K. Ferdinands
Mayor R. Grossi
Councillor B. Huson
Councillor P. Marshall
Councillor M. Nanowski
Councillor J. Rupke
Regional Councillor S. Self
Mayor K. Shier
Councillor Neal Snulch
Mayor T. Taylor
Mayor J. Young
Staff:
D. Gayle Wood, C.A.O./Secretary-Treasurer
B. Kemp. Director, Conservation Lands
M. Valcic, Director. Corporate Services
R. Baldwin, Manager, Watershed Science
T. Hogenbirk, Manager. Engineering & Technical
Services
J. Hosick, Manager, Planning
M. Mironov. Manager. Accounting
K. Kennedy, Land Securement Officer
G. Casey, Recording Secretary
Others:
M. Minnoch, Innisfil Scope
Regrets:
Councillor J. Moore
GR. Richardson, Honourary Member
Mayor R. Stevens
Councillor J. West
DECLARATION OF PECUNIARY INTEREST
Councillor M. Nanowski, Town of Bradford West Gwillimbury declared a conflict of
interest regarding agenda item XI (c) Land Disposition and will therefore not
participate in the discussion.
II APPROVAL OF AGENDA
The CAO advised that agenda item XI (c) should read Land Disposition and not
Acquisition.
Moved by:
Seconded by:
K. Shier
M. Nanowski
BOD-06-75
RESOLVED THAT the content of the Agenda be
approved as amended to include the Tabled Items
and Other Business agenda.
CARRIED
-
""S 0 - :;l
Q)~ Lake Simcoe Re.gl0n Conservation Authority
_. " Board of Directors'
80D-05-06 - Mmutes
2
May 26. 2006
III ADOPTION OF MINUTES
(a) Board of Directors
Moved by:
Seconded by:
S. Self
J. Rupke
BOD-06-76
RESOLVED THAT the minutes of the Board of
Directors' meeting No. BOD-04-06 be adopted as
printed.
CARRIED
IV ANNOUNCEMENTS
Passinq of Joe Dales
LSRCA Honourary Board Member, Joe Dales passed away on May 16, 2006. A
Memorial Service will be held in June 2006.
Official Buildinq Openinq Ceremonv
The Board was provided with an overview of the Order of the Day for the Official
Building Opening Ceremony.
The CAO extended thanks and appreciation to Authority staff for all of their hard
work in preparing the building for the Official Opening. Work included landscaping,
moving furniture, painting, cleaning windows, etc.
V HEARINGS
There were no hearings scheduled for this meeting.
VI DELEGATIONS
There were no delegations scheduled for this meeting
VII PRESENTATIONS
(a) Lake Simcoe Environmental Manaqement Strateqv
The CAO provided a presentation on the Lake Simcoe Environmental Management
Strategy which included an overview of the May 6, 2006 Workshop held in Orillia.
The CAO advised that through the workshop it is apparent that some stakeholder
groups will be advocating for a new governance to reflect a provincially legislated
LSEMS while others will be advocating for the current model with some
enhancements.
5o~
2006
O)~ Lake Simcoe R09.,ion Conservation Authority
_ _. Board 01 DIrectors' Meeting
BOD~05~06 ~ Minutes
3
There was some question as to whether or not the Authority needs to engage the
assistance of a consultant at this time to prepare an action plan. The issue is, where
does LSEMS go from here?
The CAO advised that, as the Lead Agency, the Authority is responsible for
coordinating the development of the plan for Phase IV of LSEMS. In order to
proceed, the CAO requested approval from the Board to work with consultants to
develop the action plan, which will be based on the results of the October
Conference and the two Workshops held in March and May respectively.
Overall the Board supported the CAO's request to work with the consultants to
prepare the action plan and requested that staff review the messaging and tag line
used for the title of the end document.
Moved by:
Seconded by:
BOD-06-77
J. West
V. Hackson
RESOLVED THAT the CAO be directed to develop a
work plan for an action plan for LSEMS with Diane
Humeniuk & Associates Inc., and LM Marketing and
Communications for review by the Board of
Directors in September 2006.
CARRIED - 2 Opposed
VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION
Items 1,2, 3(e), 5, 6, 9, 10 and 11 were identified for discussion.
VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION
Moved by:
Seconded by:
BOD-06-78
V. Hackson
P. Marshall
RESOLVED THAT the following recommendations
respecting the matters listed as "Items Not
Requiring Separate Discussion" be adopted as
submitted to the Board and Staff be authorized to
take all necessary action required to give effect to
same.
CARRIED
3. Correspondence (3 a, b, c, d, and f)
BOD-06-79
RESOLVED THAT the correspondence listed in the
April 28, 2006 Agenda as Items 3 (a,b,c,d and f) be
received for information.
5
Q)~ Lake Simcoe RB.QiOn conSB. rvation
_' .' Board or Directors' f\1eeting
800-05-06 - Minutes
Page 4
26.2006
4. Monthlv Communications Update
800-06-80
RESOLVED THAT the Monthly Communications
Update, for the period April 1 to 30, 2006, be
received for information.
7. 2005 Environmental Monitorina Report
800-06-81
RESOLVED THAT Staff Report No. 26-06-BOD
regarding the 2005 Environmental Monitoring
Report be received for information; and
FURTHER THAT the 2005 Environmental Monitoring
Report be approved for release to Authority
partners and general public.
8. Consultant Selection
Dredaina of Fairy Lake - Newmarket
800-06-82 RESOLVED THAT Staff Report No. 27-06-BOD regarding
the Feasibility Study for the Dredging of Fairy Lake in
Newmarket and the Preparation of Tender Documents -
Consultant Selection Approval be received; and
FURTHER THAT the Authority's Board of Directors
approve the recommendation that Conestoga-Rovers &
Associates be contracted to undertake the Feasibility
Study and completion of Contract Documents for the
Dredging of Fairy Lake.
5 -5
Q)~D Lake Simcoe Region Conservation
_ - _ _ Board of Directors' Meeting
- BOD-05-06 - Minutes
5
r\c1ay 2006
12. Conservation Authorities Moraine Coalition
2005 Accomplishments
BOD-06-83 RESOLVED THAT Staff Report No. 31-06-BOD and the
brochure on the 2005 accomplishments of the
Conservation Authorities Moraine Coalition be received for
information.
CARRIED
VIII HEARINGS
There were no hearings scheduled for this meeting.
X CONSIDERA TION OF ITEMS REQUIRING SEPARA TE DISCUSSION
1. Fill. Construction & Alteration to Waterwavs Applications
Brookview Terrace - Development Uxbridae
The CAO provided a verbal report to the Board on a situation that arose regarding
the Brookview Terrace Development in the Township of Uxbridge.
A conditional permit was issued to Brookview Terrace which had elapsed
unbeknownst to the developer. The CAO spoke with Chair Bridge, Vice Chair
Hackson and Regional Councillor Self and also obtained a legal opinion from the
Authority's solicitor on how best to deal with this situation due to the new regulations
now being in effect.
Based on all discussions and the legal opinion sought, it has been determined that
a new permit will be issued including conditions similar to those of the past permit.
Regional Councillor Self extended thanks to Authority staff for resolving this issue
expeditiously.
The Board requested that staff prepare a report for the Board's review on how the
Authority will best deal with similar situations moving forward with the new
regulations.
Moved by:
Seconded by:
S. Self
J. Rupke
BOD-06-84
RESOLVED THAT applications under Section 28 of
the Conservation Authorities Act and Ontario
Regulation 153/90 issued prior May 1, 2006, as
-G
Q).t) Lake Simcoe R8.9ion conS8.'fvatiOn Aut.hority
9B Board of Directors' Meeting
~ BOD-05-06 - Mmutes
6
26.2006
amended by Ontario Regulations 534/91 and 623/94,
be received and approved; and those permits
issued under Regulation 179/06 after May 8, 2006,
be approved; and
FURTHER THAT the permit for Brookview Terrace
Limited be approved with the conditions remaining
the same as the permit which expired in December
2005.
CARRIED
2. Plannina Monthlv Trackina Report
The Board dealt with Staff Report No. 23-06-BOD and the Plannin9 Monthly
Tracking Report for the month of April 2006. The Board requested that staff revise
the report to identify the municipality/development rather than using the file number.
Moved by:
Seconded by:
S. Self
N. Snutch
BOD-06-85
RESOLVED THAT Staff Report No. 23-06-BOD
regarding the Planning Monthly Subdivision and
Planning/Permit Application Tracking be received for
information.
3. Correspondence
(e) The Board dealt with correspondence received from the Foundation regarding
the approval of a funding request in the amount of $5,000 for atmospheric research
and were informed that this funding and work complement the work currently
underway by the Authority with the University of Guelph.
Moved by:
Seconded by:
M. Nanowski
E. Bull
BOD-06-86
RESOLVED THAT the correspondence listed at item
3(e) in the agenda be received for information.
CARRIED
5. Budaet Status Report
The Board dealt with Staff Report No. 24-06-BOD regarding the Authority's budget
status for the period ending March 31, 2006.
The Director, Corporate Services indicated that the budget is currently on track
5:0 .~ l
2006
l.ake SitT1COe Region Conservatjon
Board of Directors' i\~e8ting
800-05-06 - Minutes
7
however, will continue to monitor the financial pressures associated with the new
building and ensure the expenditures are manageable. It was also advised that the
budget report now includes the percentage of payroll which is a good indicator of the
Authority's budget position with regard to salary and benefit costs.
Moved by:
Seconded by:
BOO-06-87
CARRIED
V. Hackson
J. Young
RESOLVED THAT Staff Report No. 24-06-BOD
regarding the Authority's Budget Status for the
period ending March 31, 2006, be received.
6. Consultant Selection - Development of a
Natural Heritaae System for the Lake Simcoe Basin
The Board dealt with Staff Report No. 25-06-BOO regarding consultant selection for
undertaking the development of a Natural Heritage System for the Lake Simcoe
Basin.
The Board requested clarification regarding the completion of the Natural Heritage
System study for the watershed as indicated on page 128 of Confidential Staff
Report No. 32-06-BOD.
The CAO responded that the statement on page 128 of the Staff Report "the
Conservation Authority has completed a Natural Heritage System study for the
watershed....." is an incorrect statement. It should read that the Authority has
completed the Natural Heritage System mapping. The completion of the Natural
Heritage System is the last component toward the completion of the comprehensive
Lake Simcoe Basin Wide Plan.
Moved by:
Seconded by:
BOO-06-88
P. Marshall
B. Drew
RESOLVED THAT Staff Report No. 2S-06-BOD
regarding Consultant Selection for Undertaking the
Development of a Natural Heritage System for the
Lake Simcoe Basin be received for information; and
()-
Q) Lake Simcoe ReD ion Conservation Authority
~~ Board of Directors'
~ 800-05-06 Minutes
8
2006
FURTHER THAT staff enter into negotiations with
the recommended consultant.
CARRIED
9. Ontario Regulation 179/06
Regulation of Development, Interference with
Wetlands and Alterations to Shorelines and Watercourses
The Board dealt with Staff Report No. 28-06-BOD regarding the approval by the
Minister of Natural Resources of Ontario Regulation 179/06 - Lake Simcoe Region
Conservation Authority: Regulation of Development, Interference with Wetlands and
Alterations to Shorelines and Watercourses (Generic Regulation (Ontario Regulation
97/04)).
The new Regulation was approved effective May 8, 2006, and all permits being
issued effective that date must be in accordance with this new Regulation.
Moved by:
Seconded by:
J. Rupke
V. Hackson
BOD-06-89
RESOLVED THAT Staff Report No. 28-06-800 regarding
Ontario Regulation 179/06 - Lake Simcoe Region
Conservation Authority: Regulation of Development,
Interference with Wetlands and Alterations to Shorelines
and Watercourses. (Generic Regulation (Ontario
Regulation 97/04)) be received for information.
CARRIED
10. Resolution - City of Kawartha Lakes Council
Response of Authoritv Staff
The Board dealt with Staff Report No. 29-06-BOD which provides the staff response
to a resolution from the City of Kawartha Lakes Council regarding the Permit to Take
Water in the Carden Plain.
The Board requested that staff prepare a comprehensive letter to explain the
resolution of the Board and provide this, as well as a copy of the Staff Report, to all
watershed municipalities.
Moved by:
Seconded by:
G. Davidson
K. Shier
2006
Q)~I Lake Simcoe Conservation Authority
_. .. Board of Directors.
BOD-05-06 - Minutes
Page 9
BOD-06-90
RESOLVED THAT the Staff Report No. 29-06-BOD
regarding the resolution from the City of Kawartha
Lakes Council related to a proposed suspension of
the new permits to take water in the Carden Plain be
received; and
THAT the Board support the recommendations of
staff in response to the resolution; and
THAT a copy of this Staff Report be forwarded to
the City of Kawartha Lakes; and
FURTHER THAT a comprehensive letter and the
Staff Report be sent to all watershed municipalities.
11. Assimilative Capacity Studies
Next Steps
The Board dealt with Staff Report No. 30-06-BOD regarding the Assimilative
Capacity Study and the next steps for implementation.
Moved by:
Seconded by:
BOO-06-91
XI OTHER BUSINESS
Moved by:
Seconded by:
BOO-06-92
Moved by:
Seconded by;
BOO-06-93
N. Snutch
E. Bull
RESOLVED THAT Staff Report No. 30-06-BOD
regarding the next steps for implementing the
Assimilative Capacity Study be approved; and
FURTHER THAT staff be directed to proceed with
implementing the recommendations where
possible.
K. Shier
N. Snutch
RESOLVED THAT the Board move to "Closed
Session" to deal with personnel, land disposition
and legal matters.
J. Young
S. Self
RESOLVED THAT the Board rise from "Closed
Session" and report their progress.
(a) Communications Plan & Budqet
So - 10
26. 2006
Q)~D Lake Simcoe Region Conservation Authority
_' , Board of Directors'
- BOD-05-06 - Minutes
10
Moved by:
Seconded by:
BOD-06-94
K. Shier
J. Rupke
RESOLVED THAT the presentation provided by the
CAD regarding communications be received.
(b) Private Member's Bill 106 - Lake Simcoe Act
Moved by:
Seconded by:
BOD-06-95
(c) Land Disposition
J. Young
B. Huson
RESOLVED THAT Confidential Staff Report No. 32-
05-BOD regarding Private Member's Bill 106 - Lake
Simcoe Act, be received for information; and
THAT the Bill be forwarded to all watershed
municipalities; and
FURTHER THAT the Authority request standing at
the Committee's Second Reading of the Bill.
Let it be noted for the record of these minutes that Councillor Mikki Nanowski
declared a conflict of interest and did not participate in this discussion.
Moved by:
Seconded by:
BOD-06-94
G. Davidson
P. Marshall
RESOLVED THAT Confidential Staff Report No. 33-
06-BOD updating the status of the disposition of
lands within the Scanlon Creek Conservation Area
be received for information; and
THAT staff be directed to continue to work with the
Ministry of Natural Resources to address the
Policies and Procedures for the Disposition of
Conservation Authority Property; and
~
50 -
Q)~ LaKe Simcoe RB.giOn Conservation
_. .. 80ard of D!rectors' fv1eetina
~ 80D-05-06 _ Mmutes v
11
2006
THAT staff be directed to forward to the Town of
Bradford West Gwillimbury the Board approved lot
configuration and continue to work with Town staff
and their consultants to prepare the final
conditions and recommendations for the
disposition of these lands and report back to the
Board with the final Offer of Purchase and Sale at
the June 23, 2006 Board meeting; and
THAT staff be directed to proceed with the Offer of
Purchase and Sale on the basis of the original
appraisal prepared by Andrew Thompson and
Associates Ltd. dated July 19, 2005; and
FURTHER THAT the Minister be requested that
100% of the disposition funds be allocated to the
Authority's land securement reserve, including
interest earned.
(d) LSRCA Meetina with Township of Ramara
The CAO advised that at the request of Mayor Bill Duffy, Township of Ramara, Chair
Bridge, CAO and Director, Watershed Management met with Mayor Duffy,
Councillor Neal Snutch, Rick Bates, CAO, and concerned stakeholders of Ramara
regarding the Authority's services.
The stakeholder put forward a recommendation to provide the Authority's Board
Meeting Highlights to all municipal Clerks to be included in their monthly Council
agenda and the CAO requested approval from the Board to proceed with this
process.
The Board strongly supported this recommendation.
Councillor Neal Snutch extended thanks to the Authority for attending this meeting
which was extremely valuable to all in attendance.
XII ADJOURNMENT
Meeting adjourned at 11 :40 a.m. on a motion by V. Hackson
original signed by:
original signed by:
Roy Bridge,
Chair
D. Gayle Wood, CMM III
Chief Administrative Officer
Ministry of
Municipal Affairs
and Housing
Municipal Services Office
Central Ontario
777 Bay Street, 2"" Floor
Toronto ON M5G 2E5
Phone: 416-585-6226
Fax: 416-585-6882
Ton.Free: 1-800-668-0230
July 10, 2006
- f
,
Ministere des
Affaires municipales
et du Logement
Bureau des services aux municipalites
Centre de l'Ontario
777, rue Bay, 2"" etage
Toronto ON M5G 2E5
Tefephone: 416-585-6226
T elecopieur: 416-585-6882
Sans frais: 1-800-668-0230
@ Ontario
To: Chief Administrative Officers
Simcoe County Municipalities and
Cities of Barrie and Orillia
From: Bruce Singbush, Manager, Planning Projects
Re: Invitation to attend Intergovernmental Action Plan (IGAP) for Simoce, Barrie and
Orillia Council Presentations
All partner Councils and senior staff are invited to attend presentations regarding the IGAP for
Simcoe, Barrie and Orillia. These presentations are being provided in order to continue our
on-going dialogue concerning the environment, fiscally sustainable growth, and service
delivery/governance. More specifically, these presentations are an opportunity to inform your
councils of the Growth Potential Assessment and the Implementation Assessment, and to
engage in discussions accordingly.
The presentations are scheduled to occur via two sessions on Tuesday, July 25, from 2:00 -
4:00 p.m. and from 7:00 - 9:00 p.m" at the Meeting Room of the Simcoe County Museum,
1151 Highway 26, Midhurst.
The agenda for the sessions is as follows:
2:00/7:00 Greetings (Simcoe County Representative)
2:05/7:05 IGAP Process Overview - MMAH
2:10/7:10 Growth Potential Assessment - Dillon Consulting
2.20/7:20 Implementation Assessment- Enid Slack Consulting
2:40/7:40 Discussion / Questions and Answers - All
4:00/9:00 Adjourn
Following these presentations, a fourth public open house session will be taking place on
Wednesday, July 26 in Midhurst. The notice of these sessions is attached for your
information and distribution.
Through this letter, I would like to formally thank the County of Simcoe for hosting these
sessions.
I look forward to seeing you and your Council representatives at these sessions.
~
Bruce Singbus, IP, RPP
Manager, Planning Projects
Intergovernmental
Action Plan for
Simcoe, Banie and Qrillia
IGAP Partners:
.
Ministry of Municipal
Affairs and Housing
Ministry of the
Environment
Ministry of Public
Infrastructure Renewal
Ministry of Natural
Resources
County of Simcoe
Township of Adjala-
T osorontio
City of Barrie
Town of Bradford West
Gwillimbury
Township of Clearview
Town of Collingwood
Township of Essa
Town of Innisfil
Town of Midland
Town of New Tecumseth
City of Odilia
Township of Oro Medonte
Town of
Penetanguishene
Town of Ramara
Township of Severn
Township of Springwater
Township of Tay
Township of Tiny
Town of Wasaga Beach
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
Project Contact:
Bruce Singbush, MCIP, RPP
Manager, Planning Projects
Municipal Services Office -
Central Ontario
Ministry of Municipal Affairs
and Housing
777 Bay Street, 20' floor
Toronto, Ontario M5G 2 E5
Tel: (416) 585-6564
Fax: (416) 585-6226
Email:
bruce.singbush@mah.gov.on.ca
_5p-
Project Update No.5
Summer 2006
The IGAP enters the "home stretch"...
Over the last 18 months, the consultants for the IGAP partnership have compiled and
ana lysed much information for the entire IGAP study area to assist with long term
planning and development This information will be used by all the members of the IGAP
partnership when making planning related decisions.
The IGAP consultants have been working under the direction of the respective working
groups. Throughout the last 18 months, there have been check-in points with the IGAP
partnership as a whole, as well as with the public, to ensure data accuracy and to report
on the progress and findings of the studies.
The status of the IGAP reports is listed on page two. Upcoming events are listed on page
3, Most significant is the meeting of the Oversight Committee (Ministers and Mayors) on
August 14, 2006 at the AMO conference in Ottawa.
At this meeting, the IGAP partnership will be presented with the consultants'
recommended growth and implementation options. These recommendations will provide
an efficient, effective and expeditious path for the IGAP partners to address their three
common interests in:
. the environment,
. long-term, fiscally sustainable growth, and
. inter-municipal cooperation and coordination.
The IGAP partner and public outreach continues:
IGAP Partner Outreach
. IGAP Council Presentations - June 15, 2006
The consultants and staff from the Ministry of Municipal Affairs and Housing made
presentations to IGAP members of Council and staff in Midhurst regarding the draft
growth options. Approximately 90 councillors and staff attended the afternoon and
evening sessions.
In response to these sessions, additional meetings were held with individual municipalities
and the consultants to address specific concerns. Furthermore, the IGAP management
process has been refined to add more information check-in points to more closely involve
all the partners.
Public Outreach
. Stakeholder Consultations - May and June 2006
The consultants held 4 workshops with specific stakeholder groups (development,
agricultural, aggregates and environmental) in late May and early June. The purpose of
these consultations was to hear concerns and suggestions, related to planning and
development within the study area, from these groups.
. Public Open House Sessions - June 20 and 21,2006
Public open houses occurred in Midhurst and Barrie. Approximately 200 persons,
including the development, environment and agriculture related stakeholders, and the
public attended the sessions.
Multiple responses were received from the attendees with respect to the information
provided and the growth options proposed. The Dillon team is considering their input in
the evaluation of options and the development of implementation scenarios.
IGAP Consultants
Assimilative Capacity
Study:
Lead by Lake Simcoe
Region Conservation
Authority and Nottawasaga
Valley Conservation
Authority
. W.F. Baird & Associates
. Gartner Lee Limited
SNC Lavalin
. Greenland International
Consulting Ltd.
. Louis Berger Group
. Stantec Consulting Ltd.
Existing Capacity
Assessment:
Lead by Dillon Consulting
Ltd.
. Ainely Group
. Bourrie & Associates,
. Clara Consulting
. EDP Consulting
. Lapointe Consulting Inc,
Growth Potential and
Implementation
Assessments:
Lead by Dillon Consulting
Ltd.
. Ainely Group
Bourrie & Associates,
. Caldwell Consulting
. Clara Consulting
. EDP Consulting
. Enid Slack Consulting
Lapointe Consulting Inc.
. T era Trends
. Will Dunning Inc.
. Lake Simcoe Region
Conservation Authority
5p~
Phases 1 and 2 provided the facts, Phases 3 and 4 will provide the options and
recommendations:
14 reports are final and publicly available via the MMAH website (www.mah.gov.on.ca).
The final 3 reports are nearing completion.
R~ Prepared 1:>\1 Status
Lake Simcoe Phosphorous Ministry of Environment Approved
Loadings/Empirical Model
Lake Simcoe Hydrodynamic and W.F. Baird & Approved
Water Quality Model Associates and
Gartner Lee Limited
Hydrodynamic Mixing Zone Modelling SNC Lavalin Approved
, of the Confiuence of the Nottawasaga
River with the Nottawasaga Bay
( Assimilative Capacity Study CANWET Greenland International Approved
~.. Modelling Project Lake Simcoe and Consulting Ltd.
! Nottawasaga River Basins
Water Quality Target Setting and Louis Berger Group Approved
i TMML Development
Lake Simcoe Benthic Assessment Stantec Consulting Ltd. Approved
Assimilative Capacity Studies for the Lake Simcoe Region Approved
Lake Simcoe and Nottawasaga River Conservation Authority
Watersheds: Executive Summary
Resources Report Dillon Consulting in Approved
- association with Ainely
c: Group, Bourrie &
'"
E Associates, Clara
1/1
1/1 Consulting and EDP
'"
1/1 Consulting
1/1
<( Communities Report Dillon Consulting et. al. Approved
'"
-
'u
'"
Q.;
'"
U Infrastructure Assessment Report Dillon Consulting et. al. Approved
'"
c:
.;;
1/1
'x
w Existing Capacity Assessment: Dillon Consulting et. al. Draft Under
SWOT Review
Intensification Report Dillon Consulting in Approved
association with Bourrie
- & Associates
c:
'"
E Housing Market Pressures in Simcoe Will Dunning Inc. Approved
1/1
1/1 . County
'"
1/1
1/1 Demographic Trends in Barrie, Orillia Lapointe Consulting Approved
<I:
;;; and Simcoe County, Including Inc.
., Preliminary Housing Requirements
c:
'" and Population Projections
-
0
C- Rural Development Potential: Simcoe Caldwell Consulting Approved
J::
~ County
~ ,
Cl .. Growth Potential Assessment Dillon Consulting et. al. In Process
Implementation Assessment Enid Slack Consulting In Process
i::!i. and Clara Consulting
IGAP Overview:
The Intergovernmental Action
Plan was initiated to address
common concerns regarding
significant growth,
environmental and servicing
pressures in Simcoe County,
The IGAP partners recognize
the need to protect their
common environment, plan for
fiscally sustainable growth,
and ensure effective municipal
service delivery.
The purpose of the IGAP is to
undertake required studies, in
a cost effective and timely
manner, the findings of which
can be used to assist the
partners in making informed
decisions regarding land use
and infrastructure planning,
and governance.
The IGAP consists of four
phases which are being
carried out concurrently,
The 4 key intended outcomes
will be:
. A defined capacity for the
lake Simcoe and
Nottawasaga River
watersheds to
accommodate growth;
. Servicing certainty for
intensification of existing
uses and approved
growth;
. A defined capacity for
Barrie and area's
additional growth; and
. Effective and sustainable
municipal governance and
service coordination.
The IGAP is expected to be
complete by summer 2006,
5p-
Budget Update:
The total budget for IGAP is $3 million. Overall, the total project remains below budget.
Additional meetings, refinements of reports and the July open house have resulted in an
increase of approximately $54,000 to the budget, (this estimate only includes additional
costs attributed to the Dillon Consulting team).
Commitment a
Activit
Assimilative Ca acit
Existing Capacity
Assessment
Growth Potential and
Implementation Assessments
$1,500,000
$622,700
$750,000
$500,000
$750,000
$2,774,700
T otalto date
$3,000,000
Status Update of On-going Projects
The Assimilative Capacity Study (ACS) has concluded:
. Final reports are posted on the Assimilative Capacity Website for public access.
(www.assimilativecapacitv.info )
Existing Capacities Assessment (ECA) has concluded:
. The study area's strengths, weaknesses, opportunities and threats (SWOT) are
documented in the final ECA report, which is a culmination of all the ACS, the ECA
and GPA foundation reports. The SWOT analysis will soon be and all the foundation
reports are available to the public via the County's website.
(www.counlv.simcoe.on.ca )
Growth Potential Assessment (GPA):
. The consultants developed 5 growth options using 3 general concepts: status quo,
single node and multi node.
. The consultants are evaluating all 5 options using planning criteria. A recommended
option will be brought forward to the Intergovernmental Review Team (IRT) on July
20.
tmplementation Assessment (IA):
. The consulting team is developing service delivery and governance options for
discussion at the July 20 IRT meeting.
. The focus of these options will be delivery of planning and inlrastructure services to
support the recommended growth option.
Milestones on the Horizon:
July 11 - GPWG meeting regarding the evaluation of growth options and status update of
the Implementation Assessment.
July 20 - IRT meeting (2:00-4:00 p.m. at the Simcoe County Museum) in preparation for
the Council Presentation and Public Open House Sessions.
July 25 - Councillor information session (2:00-4:00 p.m. and 7:00-9:00 p.m. at the
Simcoe County Museum).
July 26 - Public open house (2:00 - 8:00 p.m. at the Simcoe County Museum) regarding
the evaluation of growth options and the proposed implementation options.
August 8 - IRT meeting (2:00-4:00 p.m. 777 Bay Street, 2nd Floor room 2B) in advance of
the meeting of Ministers and Mayors at AMO.
August 14 Ministers and Mayors Meeting (3:00-5:00 p.m. at the Chateau laurier in
Ottawa) to bring forward the recommended growth and implementation options.
A public forum to provide
you with the facts you
need to know about
carin~ for your water well.
Hear presentations about:
, locating a new well
, \Vell construction, maintenance,
and upgrading
, Proper plugging and sealing of
unused wells
II Testing well water quality regulariy
II Hiring licensed contractors
, Groundwater basics
II Water treatment as a last resort
, Septic system location and
best management practices
, How you can help protect
groundwater sources
c::~
j7)-
AWe II
r
II
I
Forum
DATE:
Thursday, August 3rd 2006
TIME:
PLACE:
7pm to 9pm
Council Chambers
Township of Tiny
130 Balm Beach Road West
RR#1 Perkinsfield, Ontario
Caring for your well
is carin for
your family.
Well Aware encourages Ontario's residential well owners to protect their wells and our common groundwater supplies.
This Community Forum is hosted by the Severn Sound Environmental Association and the
Township of Tiny. For more information visit www.severnsound.ca .
Please RSVP to Michele Locke at 705.527.5166 or ssea@csolve,net
e~n So
iJ' <-0
C/) p..
Green ~
Communities
CANADA
Well Aware is a project of Green Communities Canada. This project has received funding support from the Ontario
Ministry of the Environment. Technical support has been provided by the Association of Professional Geoscientists of
Ontario,
/
Member Communication
I ~r Association of
........ ;^"I ~ . Municipalities
..'~[ . . of Ontario
Ie r t
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel; (416) 971-9856' fax: (416) 971-6191
email: amo@amo.on.ca
July 4, 2006 - Alert 06/036
To the immediate attention of the Clerk and Municipal Waste Managers or Recycling
Coordinators
Your Support for the AMO Position on Improving the Efficiency
of the Blue Box
(TIME SENSITIVE REQUEST)
Issue: AMO/AMRC is requesting your consideration and support of the position paper to
Improve the Efficiency of the Blue Box which we have developed to deal with problem
materials in the blue box, including clear and coloured glass, large, non-refundable plastic
water bottles and other new and emerging materials.
Background:
Problem materials in the blue box, including clear and coloured glass, large, non-refundable
plastic water bottles and other new and emerging materials are an economic burden falling
on the residential property taxpayer which must be addressed through a change in provincial
regulation governing these materials, and the establishment of a Deposit-Refund system. --
The AMO/AMRC Position Paper on Improvinq the Efficiency of the Blue Box was approved in
principle by the AMO Board at the June 23rd, 2006 meeting, and can be accessed on the
AMO website.
Action:
AMO asks its members to pass a resolution at Council conveying its support of the position
paper prepared by the AMO/AMRC Waste Management Task Force,
Please forward your municipality's resolution by July 30th, 2006, to:
Association of Municipalities of Ontario
393 University Avenue, Suite 1701
Toronto, Ontario M5G 1 E6
Attention: Nicholas Ruder, Policy Intern
or
By Fax to: Nicholas Ruder at 416-971-6191
or
By E-mail to:nruder@amo.on.ca
This information is available in the Policy Issues section of the AMO website at wwwamO.onca
For more information, contact: Milena Avramovic, AMO Senior Policy Advisor, aI416-971-9856 ex!. 342
I
,
July 5, 2006
Marilyn Pennycook
Clerk
Corporation of the Township ofOro-Medonte
Box 100
Oro Station, ON
LOL2EO
Dear Mayor and Council:
Re: Requests for siguage aud reduced speed limit
Fergus Hill is a community of 150 homes located along the Old Barrie Road a short distance from
Rugby, A large proportion of the residents of the community are seniors with a significant
number being within a few years of their 80th birthdays.
The exits from Fergus Hill are on a section of the Old Barrie Road that has a curve restricting
visibility and a fairly steep hill. To exit on to the Barrie Road a driver must actually "nose" out on
to the road to see ifthere is oncoming traffic, This visibility problem is compounded in the winter
with high snow banks.
The safety problem is also compounded by the fact that a large proportion of the traffic on the
Barrie Road in this area travel well in access of the posted speed limit.
This section of the Barrie Road is also a haul route for the gravel trucks. Often when residents are
exiting from the Old Barrie Road into Fergus Hill they encounter gravel trucks close behind
abruptly applying brakes.
The hamlet of Ruby a short distance from Fergus Hill has a speed limit of 60K per hour. It is a
much smaller community and is located on a straight section of the Old Barrie Road with clear
sight lines,
We are requesting that Oro-Medonte Council support our request to Simcoe County Council for
the following actions:
(i) That the portion of the Old Barrie Road near Fergus Hill have the speed limit reduced
to 60 K per hour
(ii) That signs be posted on both sides of the entrances to Fergus Hill warning motorists
of hidden intersections
(iii) That a flashing caution light be located at the intersection of Line 14 and the Old
Barrie Road.
Your support of this request will increase the safety for a large number of seniors, Thank you
in advance for your support.
Should you have questions or require additional information, we can be reached at 327-5219.
Sin~er ,
? " .::t~
Bob and ay Gkt 9 ~
32 Jane Street, RR # 1 l
Orillia, ON
Page 1 of 1
I
Pennycook, Marilyn
From:
Sent:
To:
Sunday, June 25, 2006 10:35 AM
Pennycook, Marilyn; Butlineau, Dan; Hughes, Harry: Crawford, John; Craig, Neil; Marshall, Paul; Fountain,
Ruth; Hough, Ralph
Subject: Off road vehicles on Township roads
Dear Marilyn,
On June 23, 2006, as I was nearly involved in an accident as I attempted to access my property at 208
Blueberry Marsh Road. As I approached the entrance, several people on off-road motorcycles came
speeding along the unopened road allowance on Line 2 North, and proceeded down Blueberry Marsh road.
Had I not been vigilant, they might have hit my car and someone could have been seriously hurt, I am
becoming more and more reluctant to use the unopened road allowance on Line 2 North since it seems to
have become a "hot spot" for illegal activity and will not risk the health and safety of my children by using
it, My neighbors take little interest in this matter since their teenaged children own motorcycles and support
their use.
Can the township provide any suggestions on how my family can be protected from such occurrences?
Regards,
James Wonta
PO Box 3089
Elmvale, Ontario
LOL lPO
7/11/2006
Su_ (
Dear Friend,
Habitat for Humanity, Orillia Lake Country Chapter seeks to provide the pride and
responsibility of home ownership to low income working families, and to work towards
the elimination of substandard housing one home at a time.
Habitat for Humanity accomplishes this through constructing simple, decent affordable
homes, which are then sold to families at a low, interest-free mortgage. The families also
provide many hours of volunteer time towards the building of their home and towards
other projects in the community. Habitat thus, is a sustainable solution to the long-term
housing crisis in Orillia.
With your help, we have come a little closer to that goal. Thanks so much for your
generous support of this worthy cause, and we look very much forward to working with
you in future.
Sincerely,
John and Eric Blough
OrilliaILake Country Co-Chairs
Habitat for Humanity - Huronia Inc.
0Q- /
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
TR 2006-15 Committee of the Whole Bonnie McPhee
Subject: Department:
Council Treasury
Statement of Accounts
C.ofW. Date:
June Julv 05, 2006
Motion # R.M. File #:
Date: RolI#:
Following is the statement of accounts for the month of June.
Batch No.
Cheque ReQisters:
AC00383
AC00384
AC00385
A000311
AC00386
A000312
Pavroll:
PR00151
PR00154
Credit Card Reqisters:
AE00036
AE00037
Date
Amount
June 07, 2006
June 14,2006
June 21, 2006
June 23, 2006
June 28, 2006
June 29, 2006
$ 407,172.06
157,109.22
5,709,308.07
1,000.00
171,166.96
1,175.00
$ 6,446,931.31
June 10, 2006
June 24, 2006
88,878.23
90,577.63
179,455.86
June 22, 2006
June 22, 2006
$ 230.27
3,619.31
3,849.58
Total $ 6,630,236.75
q~
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II RECOMMENDATION(S):
II
1. THAT Report No. TR 2006 - 15 is received.
2. The accounts for the month of June 2006 totaling $ 6,630,236.75 are received.
Respectfully submitted,
~?UL ~fl~~J!-
Bonnie McPhee
Accounting Clerk
C.A.O. Comments:
Date:
CAO.
Dept. Head
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66-1
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
ADM 2006-041 Committee of the Whole Doug Irwin
Subject: Department:
Council 2006 Municipal Election - Administration
Remuneration and Rates for
C.ofW. Personnel and Facility Date:
Rentals July 12, 2006
Motion # R.M. File #:
Date: RolI#:
II BACKGROUND:
II
As in previous election years, remuneration and set rates are established for various personnel and
facility rentals. Prior to hiring election officials and confirming agreements for the rental of facilities as
voting places, it is necessary that these rates be approved.
II ANALYSIS:
II
The following rates are proposed for the 2006 Municipal Election:
Voting Places
Deputy Returning Officers (DRO)
Election Officials (Other than DRO)
Standby DRO and Election Officials
$100.00 (plus $20,00 for each additional poll)
$225.00 (plus mileage for pick-up of ballot boxes)
$175.00 (all inclusive)
$100.00 (all inclusive)
An increase of $25.00 for Deputy Returning Officers and Election Officials, an increase of $10.00 for
Standby and an increase of $15.00 for Voting Places is being recommended over the 2003 Municipal
Election Rates.
I
-;;:?
.11 RECOMMENDATION(S):
II
1. THAT Report No. ADM 2006-041 be received and adopted.
2. THAT the rates for the 2006 Municipal Election be established as:
a) Voting Places $100.00 (plus $20 for each additional poll)
b) Deputy Returning Officers (DRO) $225.00 (plus mileage for pick-up of ballot boxes)
c) Election Officials (Other than DRO) $175.00 (all inclusive)
d) Standby DRO and Election Officials $100.00 (all inclusive)
Respectfully submitted,
/~.7
/ ;
// /
/
J Douglas Irwirf/
Records Management Coordinator
-^,-."./~
C.A.O. Comments:
Date:
h
Co /0 b
I
C.A.O.
.~vVJJ-
V
Dept. Head
- 2 -
July 12, 2006
Councillor Fountain
Deputy Mayor Hughes
Concerns of Noise. Litterin2 and Trespassin2 in Relation to the
Hawkestone Dock and Adjacent Camp
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RECOMMENDATIONS:
1. That the issues of noise, littering and trespassing on private property
be referred for by-law enforcement.
2. That the police be notified with the expectation of increased
surveillance and enforcement.
3. That the matter be referred to staff for a report
BACKGROUND INFORMATION
Councillor Fountain and Deputy Mayor Hughes met with residents who
expressed the following concerns:
1. Groups are assembling on the Hawkestone Dock on weekend nights.
Littering and loud noise related to the consumption of alcohol is
causing safety concerns and disturbing the sleep of residents.
2. Loud music from the adjacent camp is being played in contravention
of the Township By-law. It is so loud that it has been reported heard
as far away as the Ridge Road.
3. Individuals traveling to and from the camp to the dock are trespassing
on private property creating excessive noise and littering while doing
so. (Pugsley Lane and a path through the property north of Pugsley
Lane). There is a hole in the fence and a pronounced pathway.
4. Cars are driving on the dock and leaving tire marks from braking and
rapid acceleration.
5. Proposed solutions include
:_ Contacting the Camp Directors for notification of the concerns,
regulations and cooperative problem solving. One possibility is that
the camp provides a footpath to the 11 th on its own property north of
the privately owned property.
:_ Increasing surveillance (Police and By-Law Officers)
:_ Installing removable barriers at the dock entrance
:- Improved signage.
July 12,2006
Deputy Mayor Hughes
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BILLBOARD SIGNS ON HORSESHOE VALLEY ROAD
RECOMMENDA TraNS:
1. That the concern related to the placing of billboard signs along county
be referred to staff for a report with the recommendation that action be
taken to prohibit future signs.
2. That Mrs. Budge be given written notification
BACKGROUND
Council has received a letter from Mrs. Budge expressing concerns
regarding the placing of billboard signs along Horsevalley Road and to
date Mrs. Budge has not had a reply concerning action.
The concern is specific to billboard signs that are rented out to other
businesses for advertising. It is not about the placing of signs to signify
the location of a business on, or adjacent to the Horseshoe Valley Road.
To date there is one sign that is utilized for billboard purposes. The
County has jurisdiction for signage within a prescribed distance of
County Roads. This sign was approved by the County and complies with
requirements of the County by-law.
In order to prevent signs of a billboard nature along county roads the
County by-law would need to be changed.
a
, - \
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Re: Proposed Amendment to the Zoning By-Law
2006-ZBA-07, East Part of Lot 20, Concession 4, 184 Line 4 North
(Oro), Township of Oro-Medonte
(Morley Campbell)
June 26, 2006 @ 7:03 p.m.
Municipal Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn
White, Senior Planner, Harold Daynard, Manager of Information
Technology; Janette Teeter, Clerk's Assistant
Also Present: Terry Allison, John Miller, Mel Coutanche, Craig Drury; Janet
Bumstead, David Bumstead, Bruce Thompson, Glen & Gwen Torrie,
Joe Charles, Allan Baker, Carl Arnold, Gary Thiess, Pat Woodford,
Jim Woodford, Morley Campbell, Michael Hamilton, Peter Raikes,
Gail Raikes, Debra Reekie, Neil Hickling; Josephine Martensson-
Hemsted, Mary & Don McGee, Randall Roe, Susan Kelly
Mayor J. Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on a proposed amendment to the Zoning By-Law.
Notice of the Public Meeting was mailed to landowners within 120m (400 feet) of the
specified site on June 5, 2006 and posted on a sign on the subject property on June 5,
2006.
The following correspondence was received at the meeting: Nottawasaga Valley
Conservation Authority dated May 4, 2006; Simcoe County District School Board dated
June 12,2006; Ministry of Transportation dated June 13, 2006.
Bruce Hoppe, Director of Building and Planning Services, provided an overview of the
proposed amendment to the Zoning By-Law.
- 2-
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\
,
The following persons offered verbal comments with respect to the proposed
amendment to the Zoning By-Law: None.
The Mayor advised that written submissions will be received at the Township office until
July 10, 2006 and that no additional deputations to Council will be permitted with
respect to the proposed Amendment.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:06 p.m.
Public Meeting Minutes
June 26. 2006
2006-ZBA-07
I
\
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
PUBLIC MEETING MINUTES
Proposed General Amendments to the Comprehensive Zoning By-law No. 97-95
2006-ZBA-08, Applies to all lands within the geographic boundaries
of the Township of Oro-Medonte
June 26, 2006 @ 7:07 p.m.
Municipal Council Chambers
Present: Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Regrets: Councillor Dan Buttineau
Staff Present: Bruce Hoppe, Director of Building and Planning Services; Glenn
White, Senior Planner, Harold Daynard, Manager of Information
Technology; Janette Teeter, Clerk's Assistant
Also Present: Terry Allison, John Miller, Mel Coutanche, Craig Drury; Janet
Bumstead, David Bumstead, Bruce Thompson, Glen & Gwen Torrie,
Joe Charles, Allan Baker, Carl Arnold, Gary Thiess, Pat Woodford,
Jim Woodford, Morley Campbell, Michael Hamilton, Peter Raikes,
Gail Raikes, Debra Reekie, Neil Hickling; Josephine Martensson-
Hemsted, Mary & Don McGee, Randall Roe, Susan Kelly
Mayor J. Neil Craig called the meeting to order and explained the public meeting is to
obtain public comments on the proposed general amendments to the Comprehensive
Zoning By-law No. 97-95.
Notice of the Public Meeting was advertised in three local newspapers, the Barrie
Examiner, the Orillia Packet and Times, and the Midland Free Press on June 2, 2006.
A Notice of Public Meeting was posted at nine community halls throughout the
Township, at the Oro-Medonte Community Arena, Moonstone Fire Hall and the Oro-
Medonte Township Administration Office and also posted on the Oro-Medonte
Township website and the Oro-Medonte Chamber of Commerce website.
The following correspondence was received at the meeting: Allan Baker for Jarratt-
Coulson & District Community Group Inc. dated June 24, 2006; Jim Woodford dated
June 26, 2006; Joe Charles dated June 23, 2006; Joseph Charles and Susanne
Robinson dated June 23, 2006.
- 2-
Bruce Hoppe, Director of Building and Planning Services, provided an overview of the
proposed general amendments to the Comprehensive Zoning By-law No. 97-95.
The following persons offered verbal comments with respect to the proposed general
amendments to the Comprehensive Zoning By-law No. 97-95: Josephine Martensson-
Hemsted; Jim Woodford, Craig Cotton.
The Mayor advised that written submissions will be received at the Township office until
July 10, 2006 and that no additional deputations to Council will be permitted with
respect to the proposed general amendments to the Comprehensive Zoning By-law No.
97-95.
A digital recording of the meeting is available for review at the Township Administration
Centre, 148 Line 7 South.
There being no further comments or questions, the meeting adjourned at 7:23 p.m.
Public Meeting Minutes
June 26. 2006
2006-ZBA-08
TOWNSHIP OF ORO-MEDONTE
PLANNING ADVISORY COMMITTEE MINUTES
2003-2006 TERM
qc - \
June 26, 2006 @ 7:30 p.m.
Council Chambers
Present:
Council Representatives
Mayor J. Neil Craig
Deputy Mayor Harry Hughes
Councillor Ralph Hough
Councillor Paul Marshall
Councillor John Crawford
Councillor Ruth Fountain
Public Representatives
Terry Allison
Mel Coutanche
Craig Drury
John Miller
Regrets:
Councillor Dan Buttineau
Robert Barlow
Staff Present:
Bruce Hoppe, Director of Building and Planning Services; Glenn White,
Senior Planner; Janette Teeter, Clerk's Assistant
Also Present:
Peter Raikes, Gail Raikes, Josephine Martensson-Hemsted, Susan Kelly
1. Opening of Meeting by Chair.
2. Adoption of Agenda.
Motion No. PAC060626-1
Moved by Craig Drury, Seconded by Mel Coutanche
It is recommended that the agenda for the Planning Advisory Committee meeting of Monday,
June 26, 2006 be received and adopted.
Carried.
3. Declaration of Pecuniary Interest and the General Nature Thereof - in Accordance
with the Act.
None declared.
4. Minutes of Previous Meetings - May 29, 2006.
Motion No. PAC060626-2
Moved by Terry Allison, Seconded by Craig Drury
It is recommended that the minutes of the Planning Advisory Committee Meeting held on
May 29,2006 be received and adopted.
Carried.
5. Correspondence and Communication.
None.
6. Planning Application.
a) Planning Report presented by Glenn White, Senior Planner, Re: Gail Raikes, 9
Trafalgar Drive, East Part of Lot 1, Concession 1, (Oro), Township of Oro-
Medonte, Application 2006-ZBA-06
Motion No. PAC060626-3
Moved by John Miller, Seconded by Terry Allison
It is recommended that
1. Report BP 2006-031, Glenn White, Senior Planner, re: Gail Raikes, Zoning By-law
Amendment Application 2006-ZBA-06, Concession 1, East Part of Lot 1 (Oro), Township
of Oro-Medonte, 9 Trafalgar Road be received and adopted;
2. That Council be requested to approve a Zoning By-law Amendment for Gail Raikes, that
would rezone the lands described as East Part of Lot 1, Concession 1 (Oro), Township
of Oro-Medonte, on Schedule A1 of Zoning By-law 97-95, as amended from the
Agricultural/Rural A/RU Zone to the Shoreline Residential Exception (SR-) with the
required exceptions to minimum lot frontage, minimum setback from slope and
identifying the watercourse.
3. And Further That the Clerk bring forward the appropriate By-law for Council's
consideration.
Carried.
Planning Advisory Committee Meeting
June 26, 2006, Page 2
7. Other Business.
a) Next PAC Meeting - Monday, July 24,2006
8. Adjournment.
Motion No. PAC060626-4
Moved by John Miller, Seconded by Terry Allison
It is recommended that we do now adjourn at 7:43 p.m.
Carried.
Director of Building and Planning
Services, Bruce Hoppe
Chair, Mayor J. Neil Craig
Planning Advisory Committee Meeting
June 26, 2006, Page 3
90~ I
Committee of Adiustment Minutes
Tuesdav June 27.2006,8:00 a.m.
In Attendance: Chairperson Lynda Aiken, Member Allan Johnson, Member Dave
Edwards Member Michelle Lynch, Secretary-Treasurer Andy Karaiskakis
Absent Member: Garry Potter
1. Communications and Correspondence
Those received are referred to in the Planning Report
2. Disclosure of Pecuniary Interest
None declared
3. HearinQs:
8:00 William Ryckman & Deborah Millingen 2006-A-17
Cone. 8, Part Lot 4, RP 51 R-33080, Part 1 (Medonte)
3883 Line 8 North
In Attendance: Angela Rudy, agent representing applicants, William
Ryckman & Deborah Millingen, applicants
Motion No. CA060627-1
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Michelle Lynch
'That the Committee hereby Approve Minor Variance Application 2006-A-17
subject to the following conditions:
1. That the size and setbacks of the proposed dwelling and detached garage
be in conformity with the sketches submitted with the application and
approved by the Committee;
2. That an Ontario Land Surveyor provide verification to the Township of
compliance with the Committee's decision by 1) pinning the footing and 2)
verifying in writing prior to pouring of the foundation so that
i) the dwelling including the attached decks be located no closer than
4 metres (13 feet) and the detached garage be no closer than 19
metres (62 feet) from the Environmental Protection Boundary Zone;
3. That the appropriate building permit be obtained from the Township's Chief
Building Official;
Committee of Adjustment-June 27, 2006
Page 1
7cl- d
4. That the dwelling be setback a minimum of 30 metres (100 feet) from the
watercourse; and,
5. That the applicants obtain a permit from the Nottawasaga Valley
Conservation Authority under the Conservation Authorities Act.
.. ...Carried."
5. Other Business
None
6. Adiournment
Motion No. CA060627-2
Moved by Dave Edwards, Seconded by Michelle Lynch
"We do now adjourn at 8:25 a.m,"
... Carried."
(NOTE: A digital recording of this meeting is available for review.)
Secretary-Treasurer,
Andy Karaiskakis, ACST(A)
Chairperson,
Lynda Aiken
Committee of Adjustment-June 27, 2006
Page 2
Committee of Adiustment Minutes
Friday July 7.2006.8:00 a.m.
In Attendance: Chairperson Lynda Aiken, Member Allan Johnson, Member Dave
Edwards, Member Garry Potter, Member Michelle Lynch, and Secretary-
Treasurer Andy Karaiskakis
1. Communications and Correspondence
None received
2. Disclosure of Pecuniary Interest
None declared
3. Hearinas:
8:00
John & Alka Raymond
Plan 780, Lot 24 (Orillia)
49 Eight Mile Point Road
2006-A-18
In Attendance: John Raymond, applicant, Ann Luchka, 47 Eight Mile Point
Road, Helen & Steve Luchka
Motion No. CA060707-1
BE IT RESOLVED that:
Moved by Garry Palter, seconded by Michelle Lynch
"That the Committee hereby Deny Minor Variance Application 2006-A-18 based
on the request of an increase in height of a boathouse is not minor
.. ...Carried,"
5. Other Business
None
Committee of Adjustment-July 7,2006
Page 1
9d-
6. Adiournment
Motion No. CA060707-2
Moved by Dave Edwards, Seconded by Allan Johnson
"We do now adjourn at 8:50 a.m."
... Carried."
(NOTE: A digital recording of this meeting is available for review.)
Chairperson,
Lynda Aiken
Secretary-Treasurer,
Andy Karaiskakis, ACST(A)
Committee of Adjustment-July 7, 2006
Page 2
! OQ '-
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Council Prepared By:
FD 2006-11 Scott Cowden, Director
Subject: Department:
Council Fire And Emergency Services Fire and Emergency Services
Department status report to
C.ofW. Council Date:
Monitoring of OMFES by the Julv 6 2006
Motion # Office of the Ontario Fire R.M. File #:
Marshal
Date: RolI#:
II BACKGROUND:
~
In the fall of 2005, the Office of the Fire Marshal responded to concerns expressed by a District Chief of this
Department about the shortcomings in responding to emergencies within the Township.
On January 9th of this year, on my first day as Director of the Department, Mayor Craig, CAO Zieleniewski and
I met with two representatives of the Fire Marshal's office to review the issues and implement a process by
which the Fire Services performance would be observed. As noted later in this report, this occurred between
March 15t and April 30th
Also included in this report is an update regarding the situation, 'as found,' and steps that we've taken since
the beginning of the year to improve the fire service, improve our ability to respond to a declared emergency
and to effect good Health and Safety practices across the Corporation.
I ANALYSIS:
II
The fOllowing paragraphs outline my initial assessment of the state of this department. For the purposes of
brevity only major issues will be addressed in this report.
Fire suppression
This fire department responds to calls for emergency service from six fire stations utilizing sixteen different
apparatus. There are currently an average of seventeen firefighters per station. In 2005, the department
responded to 525 calls for service.
/
After reviewing the state of the buildings, vehicles, equipment, training and staffing level department I offer
these comments.
It would seem that department has run for an extended period of time on a, 'status quo,' level of performance.
According to the records that were available early this year, training has been limited to small amounts
delivered on a casual basis without any discernible or recognizable program being applied. The firefighter
curriculum as applied by the office of the Ontario Fire Marshal would, on the surface, appear to provide the
checks and balances required to field an effective fire fighting force. In practical terms, however, the program
does little to ensure that firefighters receive the training they need to be truly able to combat the effects of fire.
I have found that the majority of our staff are committed to the community and want the Department to
succeed, but have not received the leadership or resources they require to effectively respond to
emergencies.
The vehicles which we use to respond to emergency calls vary in age from some less than a year old to one
unit in its 28th year in front line service. There are several other vehicles over twenty years old. These were in
various states of repair with no formal program for maintenance to ensure that they were ready to go on a
moment's notice.
The equipment, the tools which our firefighters use to rescue entrapped people and extinguish fires falls below
minimum acceptable levels both in state of repair and in quantity. Even the basics such as hose, nozzles, axes
and prybars are in short supply. There has been no standardization applied across the department in terms of
which trucks carry what types of equipment.
Lastly, but most importantly, is the primary resource of any fire department-people. It is absolutely imperative
that enough trained personnel reach the scene of an emergency in a timely enough manner to have any real
chance to affect rescue and prevent further injury or damage. Currently, some of our fire stations can barely
muster two individuals to respond to emergencies at some points during the day. As with most other volunteer
fire services our weekday response is our weakest. Our average single station response varies between four
and 8 personnel responding to any given call. An effective firefighting force requires two to three times that
number of staff on scene to effect rescue and begin firefighting operations and a single family dwelling fire.
More complex buildings such as those found at some of our resorts and elder care facilities require even more
personnel.
Facilities
The building stock of the Department varies similarly to the vehicles. There are two relatively new stations,
one in Moonstone, the other at Horseshoe Valley, that have modern amenities and generally meet the needs
of their local communities. The other four stations vary from minimally meeting requirements to being
signifigantly substandard, being too small, in poor shape, and poorly maintained. Electrical safety problems,
hygiene problems caused by poor water quality, water leaks and other defects were found during initial
inspections.
Station NO.1 has only 2.5 feet of clearance on 3 sides of the vehicles from the station walls, not allowing for
maintenance or training to occur while the vehicles sit in their bays. There is no room to store spare
equipment, and little room to train staff during winter months.
Fire prevention
As with fire suppression operations fire prevention has been addressed casually with no formal program in
place to address issues within the community. Regular inspections have been conducted in schools and in
some other facilities on an annual basis and our jointly-owned Kiwani's Club Fire Safety house makes annual
visits to our seven elementary schools, but little other substantive work had been done. The physical file
system tracking inspections was in disarray.
- 2 -
The required public education program outlined in the Fire Prevention and Protection Act, 1997, had never
been enacted.
Administrative issues
The administration process is applied in this department were probably its weakest link. Prior to my taking
command, paperwork was largely stacked, 'vertically,' meaning it was simply kept in piles on desks or in,
'Tupperware,' type containers. There was virtually no organized filing system. Tracking of staff attendance and
payments has been on forms submitted sporadically from the various stations without any audit process in
place.
There has been no required health and safety process applied since November, 2004.
There has been little Command process for the fire service applied. Required processes and operational
guidelines such as Incident Command and Fire Fighter Accountability had not been addressed or enacted in
any meaningful manner. In order to ensure uniformity of response to emergencies fire departments across the
continent commonly use a series of documents called Standard Operating Guidelines. These documents are
used to train staff to ensure that under trying conditions staff act appropriately and safely to the broad range of
emergencies. This Department has only a rudimentary list of guidelines that fail to address many of the
situations a firefighter would see potentially putting themselves and others at risk.
The radio communication system of which construction had been started in 2003 was still incomplete in
January of this year. Only half of the physical infrastructure had been erected, causing delays in dispatching,
poor reception and other communications problems in the field.
Many of these issues had been brought to light to the office of the Ontario Fire Marshal in the late fall of 2005,
who opted to monitor the responses of the fire department to determine whether or not the Township was in
compliance with the Fire Prevention and Protection Act and that the appropriate level of services was being
provided to the community. After meetings to discuss the program and of the research that was to be done,
monitoring of the department occurred between March 1st and April 30th this year.
As noted in the OFM's letter of June 19th, the fire marshal requested information from us for responses to
reported structure fires within Township. They then analyzed the data looking at response times, call
processing times and number of staff on scene to determine whether or not the basics of fire suppression
were being met.
The Fire Marshal's office provided the following recommendations as part of their report:
. "The Office of the Fire Marshal encourages the Township of Oro-Medonte to take the necessary steps
to improve your emergency response staffing so that your fire department is achieving the best
possible response time for the rural areas of your municipality."
. Develop written response protocols and tfain staff in their responsibilities;
. Continue to respond to all reported structure fires as a multi station response to ensure adequate
staffing. This includes all reported alarm calls;
. Reassess your current 45% response expectation to emergencies;
. Create written policy or guidelines which address how firefighters respond to the station to drive
emergency vehicles, the number of personnel in those vehicles before they proceed to the scene and
directions to other personnel on how to proceed once emergency vehicles have left the station;
- 3 -
I
. The fire department develop a method of tracking and recording the arrival times of firefighters arriving
on the scene in their personal vehicles. Accountability is an integral part of an incident management
system and should be reinforced through its use or incorporation into practice scenarios. The
development of a policy guideline on this subject matter will reinforce this point.
Remedial actions taken in 2006
We have made great strides this year to address many of the issues outlined in this report.
. An annual training calendar for all firefighters is being produced and will be enacted within the next 30
days. Our Manager of Operations, Hugh Murray and Chief Training Officer Murray Langman are now
responsible for ensuring that staff in all six stations receive the same training at the same time and to
the same standard so that our ability to work together at emergency scenes is enhanced. Additionally,
weekend, 'make up,' sessions will be will be put in place to allow firefighters who missed the normal
training nights to remain current.
. We're instituting a formal vehicle maintenance program. On a quarterly basis the vehicles will be
inspected by a licensed Mechanic to ensure that the steering, brakes, lights and other main functions
of the vehicle are 100% operational.
. We have performed a complete department inventory of tools and equipment. We are adding to the
equipment complement and standardizing the equipment carried on our pumpers, tankers and rescue
squads to ensure that they meet the norms for such vehicles and that there are enough tools in place
to effectively fight fire and perform most rescue's. In 2005, the Township received a $70k Fire Services
Grant so that the new equipment will have no capital expense to the community.
. We have made substantial repairs to the fire stations. Electrical hazards have been eliminated,
housekeeping has been improved, and upgrades have been made to make the stations more useful for
the staff who work there.
. We have assembled the elements of a smoke alarm safety program. We're tracking each encounter
with buildings to ensure that the fire code related issues have been fully addressed and are properly
tracked and that smoke alarms are in place where required.
. Thanks to the efforts of the Township Clerk and her staff, we have a complete, modem and fully
functional filing system. Our files, including administration, budget, fire prevention inspections and
response reports, are being properly tracked and we are in compliance with all security and privacy
legislation.
. We now have completed the radio communications system originally planned in 2003. We have had
installed and are operating from two transmitter sites and four receiver sites distributed across the
Township. We have also managed to defer the capital expenditure for a new tower in Moonstone until
some time in the future by finding some free space on a tower in the area. We're in the second round
of system testing we will still require some tweaks and upgrades but we are substantially ahead of
where we were at the beginning of the year.
. We have commenced compliance with Ontario Health and Safety regulations. New members from the
Townships' various worksites have been identified and meetings have commenced. Issues related to
health and safety are being addressed. Certification training for some of the staff has been completed
and some others are scheduled to attend courses in the fall .
. We're making substantial improvements in firefighter safety through the implementation of proper
incident management and firefighter accountability guidelines.
. We have amended our capital replacement table for our vehicles to meet industry accepted practices
of a 20-year service life for heavy trucks and 15 years for medium duty vehicles.
. We will continue to respond to reported building fires dispatching the two closest fire stations. This has
a number of different benefits over and above simply sending the appropriate amount of staff.
. We have trained Township staff in Emergency Management as required by the Emergency
Management Act. We are currently reviewing the Emergency Plan and will be bringing forth
amendments to our Emergency Planning bylaw in August, 2006.
- 4 -
. We have advised our Dispatch Contractor, which is the city of Barrie Fire Services, that our
expectations for call processing times must be within accepted guidelines provided by the National Fire
Protection Association [NFPA]. They have committed to improve their level of performance through
the addition of a third staff member in the communications centre in July of this year. We will continue
to monitor this element of our response.
. Administration of firefighter attendance has been brought into acceptable accounting practices. All
tracking a firefighter attendance is being managed from the Township office as of July 1. We have
reviewed the attendance of firefighters for the first half of 2006 are taking administrative and
disciplinary steps to address attendance issues with the individuals involved to help ensure we get as
many staff possible in the field during an emergency.
. We are beginning to fully track response times of fire fighters traveling to incidents in their personal
vehicles. Clocks and sign-in boards will be placed in each fire vehicle over the next month. Fire
fighters arriving at an incident will, 'sign in,' and note their arrival time to help us track our overall
response capability.
The Fire Marshal provided information on the spread of fire in Appendix 1 of their letter. The letter noted that
OMFES has difficulty getting a fire fighting team to a scene and set up to fight a fire within a 10 minute period.
I n fact, in 5 of the 8 responses to fires studied, two or fewer fire fighters were on scene within 10 minutes. If
fire fighting has not begun within 10 minutes of the onset of flames, the potential for a fatality of either a
resident or a fire fighter is greatly increased. It's understood that in a municipality of the size of Oro-Medonte
that travel time is a significant portion of our overall response time and that without building several more fire
stations and finding enough volunteers in the area to staff them, travel time will be difficult to reduce. The
elements of response that we have more control over are call processing time and turnout time. Having an
increased number of staff can also improve overall response time.
One of our main concerns remains that of getting sufficient numbers of firefighters to the emergency scene in
a rapid fashion. We have concerns about the number of staff available to respond on a per station basis. The
fallowing table shows the level of staffing at Oro-Medonte fire stations compared to our neighbors.
Like other volunteer fire departments in our area, we have expectations for volunteer firefighters attendance at
emergency scenes. These vary between 30 and 50%. We expect our firefighters over a one year period, to
attend a minimum of 45% of the calls that come to their station. If we extend our rnath from the number of
staff per station and to the minimum response expectation, we could then only expect on average seven
firefighters per station to attend at any given call. This falls below the minimum staff required to be an
effective firefighting force even at a relatively small fire.
We have done what can be done with the number of staff we currently have to maximize the response. What
remains to be addressed is the number of staff in each station.
Our recommendation, then, is that we take active steps to ensure that we have enough trained firefighters
available to fight fires in our community. We are the lowest-staffed per station fire department in the area by a
fairly wide margin. OMFES has not set a fixed number of personnel per station. We're recommending 24
staff per station and possibly 28 at the two stations where three apparatus are stationed to achieve staffing
levels similar to other departments in the area.
- 5 -
The expenses related to this recommendation our capital expenses for the personal safety equipment and
pagers required to put additional staff in the field. There's also the expense of training additional staff. As we
are already in a recruiting process to replace staff who have retired or resigned from the department over the
past year, much of the training expense can be managed within that part of our budget. Average cost for
personal protective equipment and pager per firefighter is $2,500.00.
No. of additional staff
48
Equipment cost per staff
$2500.
Total
$120,000.
We may be able to reduce this cost somewhat through bulk purchases and by the reuse of some refurbished
equipment.
We will also incur some expenditures related to honorariums as we will require six additional Captain-rank
Officers to properly manage span-of-control issues. Cost per Captain: $540/yr at present.
Conclusions
The Fire and Emergency Services Department has come a long, long way in 6 months.
We are proud to note that all of the recommendations resulting from the Fire Marshal's review of our service
were being researched or in-process by the time the letter arrived.
That being said, there is still much work to be done.
We have begun to put in place the elements that will provide a good level of fire and rescue service to our
community. Those elements consist of proper levels of well-trained staff; reliable vehicles loaded with the
right equipment in fire stations well-suited and located to meet the needs of the community.
The changes we have implemented and will implement in the remainder of the year require monitoring and
adjusting to ensure that the community receives the best value for their tax dollar.
The Master Fire Plan, authored in 2001 , needs a thorough review to determine if the conclusions drawn 5
years ago are still valid today so that we can plan for the next 3 to 5 years.
II RECOMMENDATION(S):
~
1. THAT Report No. FD 2006-11 be received and adopted.
Respectfully SU. bmitted'l ./1
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Scott Cowden
Director, Fire and Emergency Services
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The Township of Oro-Medonte
Fire & Emergency Services Department
is currently recruiting
VOLUNTEER FIREFIGHTERS
The Township of Oro-Medonte, is accepting applications for all Stations within the
Municipality for the position of "Volunteer Firefighters", until 12:00 Noon Friday, July 7th,
2006.
Successful applicants must hold a DZ license, a minimum Grade 12 or equivalent education,
be a minimum of 18 years of age, with no criminal convictions for which a pardon has not
been granted.
Applications, job descriptions and firefighter recruitment handbooks are available for
pickup at:
Township Administration Centre 148 Line 7 South Monday-Friday 8:30-4:30
All 6 Fire Stations - when personnel are on site
And on our website www.oro-medonte.ca under job postings
Qualified candidates will be notified by Wednesday, July 12th, 2006 and should be available
for physical testing and a written examination to be conducted on Saturday July 15th, 2006 at
9:00 am.
Please deliver your completed application and resume to the attention of:
Mrs. Tamara Obee CHRP
Human Resources Officer
Township of Oro-Medonte
Box 100, 148 Line 7 South
Oro, ON LOL 2XO.
Phone (705) 487-2171
Fax (705) 487-0133
Email: hr@oro-medonte.ca
Personal information contained is collected pursuant to The Municipal Freedom oj Information and Protection of Privru::y Act and will be
used for the purpose of candidate selection. Questions about this collection should be directed to Human Resources OUlcer,
THE CORPORATION OF THE
TOWNSHIP
&:c-o~ ~
148 Line 7 South
Box 100
Oro, Ontario
LOL 2XO
APPLICATION FOR POSITION AS A
VOLUNTEER FIREFIGHTER
(Please Print)
Please attach a resume to your completed application form.
PERSONAL INFORMATION
NAME:
ADDRESS:
TELEPHONE #:
(work)
(home)
Station Location Check the
aDDlicable Station
#1 Shanty Bay 0
#2 Hawkestone 0
#3 Horseshoe Valley 0
#4 Rugby 0
#5 Warminster 0
#6 Moonstone 0
CLOSEST STATION TO YOUR HOME
Your Availability
Weekdays Weekniahts Weekends
Often 0 Often 0 Often 0
Sometimes 0 Sometimes 0 Sometimes 0
Never 0 Never 0 Never 0
Comments:
f
Eliaibilitv
Are you legally entitled to work in Canada? Yes 0 No 0
Have you ever been convicted of a criminal YesO No 0
offence for which a pardon has not been
oranted?
EMPLOYMENT HISTORY
Name of Present Employer
Address
Telephone #
If your Employer is local will they allow you to attend fire calls during working hours?
Are you on shift work?
YES 0 NO 0
YES 0 NO 0
Type of Shift work?
Hours?
School Name of Course of Study Year Diploma or
Educational Completed Degree Received
Institute
Elementary
School
Secondary
School
University/
College
Other
(Specify)
RECORD OF EDUCA TlON
Do you hold a valid Ontario Driver's License?
YESO
NO 0
Driver Class
ABCDEFG
(please circle appropriate class)
"Z" Endorsement
YESO
NO 0
NO 0
Do you have training and/or experience driving heavy YES 0
vehicles?
I
Check appropriate level:
RELA TED SKILLS
1, some familiarity & competence
2, advanced amateur or post secondary courses
3. certification or professional experience
Skills Level Level Level
1 2 3
Auto Mechanic
Building Inspection
Building Tradesperson (Specify)
Blueprint Reading/Drafting
CoachingfTeaching
Electrical Systems
Electronic Systems
Firefighting
Electrical Lineperson
Pumps/Valves/Sprinkler Systems
Rescue Procedures
Scuba Diving
First Aid (Attach Copy of Current Certificate)
CPR (Attach Copy of Current Certificate
OTHER RELEVANT EXPERIENCE
YES NO If yes, outline type Number of
of duties: vears/months:
Previous Firefighting C) C)
experience
Volunteer Work: C) C)
Military or Police Service: C) C)
List experiences, skills or qualifications which you believe would especially fit you for a
position with the Township of Oro-Medonte Fire & Emergency Services Department.
f
Why do you want to be a Volunteer Firefighter in the Township of Oro-Medonte?
I understand and agree that as a condition of employment I must be certified medically fit
by a medical physician to perform the job.
YES 0
NO 0
Signature
DECLARA nON
I understand that acceptance as a Volunteer Firefighter is contingent upon:
(1) The information provided by me to the Township of Oro-Medonte is true and complete;
(2) The verification of statements made by me in this application and on my resume;
(3) Observance of rules, regulations and instructions governing employment by the Corporation as
are in effect at the time of employment, or established at any subsequent time;
(4) Fulfilling the requirements of any medical examinations required by the Corporation;
(5) Pass a criminal records check including vulnerable persons screening as conducted by the
Ontario Provincial Police;
(6) Providing a "Driver's Abstract" from the Ministry of Transportation showing fewer than 6 demerit
points;
(7) Successfully completion of the recruit training program;
(8) Satisfactory completion of a probationary period of employment;
(9) Obtain within one year of employment a valid class "0" drivers license with class "l" air brake
endorsement;
(10) Attend regular training sessions at assigned station and compete mandatory training programs as
required/outlined in department Policies and Procedures;
(11) Attend alarms in my assigned station's primary response area as required/outlined in department
Policies and Procedures;
(12) Maintain and care for all uniforms, protective clothing, equipment and supplies that are issued to
me.
I certify that I am legally entitled to work in Canada, it is understood and agreed that any
misrepresentation made by me in connection with this application will be sufficient cause
for cancellation of the application and, if I have been appointed, for dismissal from
Township of Oro-Medonte Fire & Emergency Services.
Signature of Applicant
Date
Personal information contained is collected pursuant to The Municipal Freedom of Information and Protection of
Privacy Act, and will be used for the purpose of candidate selection. Questions about this collection should be
directed to Human Resources Officer, Township of Ora.Medonte, 148 Line 7 South, Box 100, Oro Ontario LOL 2XO
POSITION TITLE:
VOLUNTEER FIREFIGHTER
PERFORMANCE CRITERIA AND JOB DESCRIPTION
STATEMENT:
Protects life and property by performing fire fighting
duties, emergency medical services and all other
emergency rescues and extrication.
REPORTS TO:
Captain
PERSONS REPORTING TO
THE INCUMBENT:
None
RESPONSIBILITIES:
a) Responds to emergency calls, lays out and connects hose, controls nozzles to direct
water streams, raises and climbs ladders, uses extinguishers and other equipment;
b) Performs search and rescue at fire scenes and other incidents;
c) Responds to emergency medical and hazardous materials calls;
d) Responds to non-emergency calls, as required;
e) Operates and maintains Fire Department equipment as required;
f) Assists with fire prevention inspections and in public education programs as required;
g) Completes reports for fire prevention inspections and emergency incident reports and
maintains vital incident information for investigative and record keeping purposes;
h) Attends training sessions and off-site training courses as scheduled;
i) Maintains equipment in good repair in accordance with organizational policies and
procedures;
j) Is responsible for workplace safety as outlined in the Occupational Health & Safety
Act and organizational policies, procedures and guidelines;
k) Functions within the Chain of Command within the Fire and Emergency Services
Department;
I) Conducts themselves in a professional manner;
m) Performs to the criteria as established Standard Operating Guidelines;
n) Communicates and enlists the co-operation and support of fellow fire fighters
fostering a feeling of pride and loyalty to the Corporation and the Public. Exhibits a
positive attitude towards the Department, other fire fighters and the community;
Volunteer Firefighter
0) Performs other duties and special projects as assigned.
2
Employment Criteria:
a) Must achieve and maintain in good standing a Class (DZ) Ontario Driver's License;
b) Minimum Grade 12 education or equivalent;
c) Must be a minimum of Eighteen (18) years of age;
d) Able to be on-call for emergencies, requiring occasional work during days, evenings,
weekends and holidays;
e) Current First Aid and CPR Certificates;
f) No criminal convictions for which a pardon has not been granted;
g) Recognizes the value and importance of team work before, during and after an
emergency situation;
h) Ability to lift and/or move a minimum of 40 Ibs and occasionally lift and/or move up
to 100 Ibs.
PERFORMANCE STANDARDS
The Volunteer Firefighter shall meet the level of satisfactory performance in each of his/her
responsibilities:
Quantity of Work
a) Based on measurable volume and compared against meaningful standards, taking
into account any unusual conditions which affect output.
Quality of Performance
b) Has a low frequency of errors, shows an efficient use of resources, and an excellence
of workmanship.
Attitude
c) Conveys a positive influence toward the Fire and Emergency staff, Department
Heads, Council, the Public and outside consultants employed by the Municipality.
Dependability
d) Shall ensure ones own reliability punctuality and attendance.
Initiative
e) Works to conscientiously without supervision using resourcefulness, Ingenuity and
suggestions for improvement of the Corporation.
June 2006
Firefighter Recruitment
Handbook
The Township of Oro-Medonte
You may be an ideal candidate for a challenging career
as a volunteer firefighter
IF YOU …..
want to help others and serve in your community,
enjoy working as a team and
enjoy continuous learning.
1
The Township of Oro-Medonte Fire and Emergency Services Department is
committed to providing effective and efficient fire and emergency services to our
community.
Participation as a volunteer member of our organization will bring personal rewards
and satisfaction, raise self-esteem, and provide a tremendous sense of
accomplishment and pride in a job well done. It also provides your community with a
valuable service that has the potential to touch us all.
However, service as a member of our organization requires a serious commitment.
Your decision to join should not be made hastily. This guide has been developed to
provide the information you need to make an informed decision that is right for you,
your family and for the community.
Once you understand what’s involved in being an Oro-Medonte Volunteer
Firefighter, we hope you will find you are able to make the commitment we require.
The service provided by our volunteers is truly valuable to the citizens, businesses
and visitors of our Township. We hope that you are able to contribute to our
community’s public safety.
Thank you for your consideration. Please do not hesitate to contact me should you
have any questions or require further information.
Sincerely,
Scott Cowden, CFEI
Director of Emergency Services
2
GOALS OF THE FIRE AND EMERGENCY
SERVICES DEPARTMENT
The goal of the fire department is to provide fire protection services through a range of
programs designed to protect the lives and property of the inhabitants from the adverse
effects of fires, sudden medical emergencies or exposure to dangerous weather conditions.
We provide services to our municipality or to our neighbouring municipalities requiring
assistance through an authorized emergency fire service plan and program (mutual aid)
activities; and to those parties who are provided fire protection by the fire department via
authorized agreement.
.
3
THE NATURE OF OUR BUSINESS
Firefighting is one of the most diverse and challenging professions known today. It is this diversity that
inspires most men and women to enter the service, both as volunteers and career employees. Imagine
training to cope with situations like structure fires, childbirth, hazardous material spills, heart attacks and
almost any other imaginable emergency situation in between. This diversity, coupled with the fact that your
skills may be needed at any time of day, seven days a week, in any kind of weather, and very often under
potentially stressful and emotional circumstances, makes our contribution to our profession very personally
rewarding.
We have two major roles to fulfill. First, to prevent fire or emergencies from occurring through fire
prevention inspections, fire safety education, and code enforcement programs. Secondly, we are here to
prepare ourselves to control fire or emergencies should prevention not prevail through education, training,
pre-incident planning, more training, state of the art equipment and even more training.
This type of work is not for everyone. You need more than just a desire to help people. You need courage,
dedication, assertiveness and a willingness to learn new skills and face challenges. Our service is one that
calls on its members to perform hot, sweaty, dirty, strenuous work, often in uncertain and hazardous
environments.
The rewards and satisfaction received from being involved in a Fire Department are often beyond
description. There is a sense of accomplishment after controlling a building fire, compassion for accident
victims, and fulfillment in teaching fire safety. The list could go on and on. Our bottom line is measured by
the prevention and reduction of loss of life, pain and suffering, and property damage that we have in our
service. We are here and prepared for one reason and that is to provide service to the residents of our
communities.
ORGANIZATION
A typical Fire Department is composed of a variety of divisions and functions. Firefighters are often
required to fulfill responsibilities within a number of the divisions and functions.
Administration:
Budget, reports, records, planning and policy development.
Apparatus, Equipment and Communications:
Purchase and maintenance of apparatus, equipment and communication services.
Fire Suppression/ Operations:
-
Prevent, control and extinguishment of fires
-
Investigate fires
-
Perform rescue and salvage operations.
-
Respond and assist at such emergencies as may be required.
Fire Prevention:
-
Conduct inspections.
-
Enforce prevention laws (federal, provincial, municipal).
-
Examination of plans.
-
Public education functions.
Training:
-
Administer training program: i.e. Ontario Firefighter General Level curriculum, specialty training subjects.
-
Prepare and conduct examinations of members.
4
PRIMARY OBJECTIVES OF THE FIRE DEPARTMENT
In order to achieve the goals of the fire department the following objectives have been established.
1. Identify and review the municipalities fire services needs;
2. Provide an administrative process consistent with the needs of the department;
3. Ensure that sufficient fire fighting equipment and operating personnel are available to provide
adequate response to a citizen’s call within a reasonable length of time.
4. Provide standardized training to ensure the continuous upgrading of all personnel in the latest
techniques of fire prevention, fire fighting and control of emergency situations and to co-operate with
other municipal departments with respect to management training and other programs;
5. Provide maintenance programs to ensure that all fire protection apparatus and at all times
equipment is ready to respond to emergency calls;
6. Provide an effective fire prevention program that:
(a) Ensures thorough plan examination and inspection, compliance with applicable municipal,
provincial, and federal fire prevention statutes, codes and regulations;
(b) Reduces and/or eliminates fire hazards.
7. Develop and maintain effective public information systems and educational programs, with particular
emphasis on school fire safety programs;
8. Provide programs and leadership in disaster planning and management;
9. Develop and maintain good working relationships with federal, provincial and municipal
departments, and agencies;
10. Interact and co-operate with other departments of the corporation respecting the aspects of fire or
any given program.
TRAINING ANDPARTICIPATION
The fire service has evolved into a public safety agency providing highly technical and diverse services.
The public relies on the Fire Department to be the “first responder”, not only when life and property are
threatened, but for a wide range of other smaller problems as well.
To ensure that all members of the Fire Department are prepared to deliver the best level of services
required, training standards have been developed to provide each member with the needed skills,
knowledge, and abilities necessary to deliver fire and emergency services to the citizens of the municipality.
Training Requirements – Volunteer Orientation
a) All volunteers entering the system complete a 60-hour recruit training program taught by
departmental instructors, regardless of whether the individual may have prior training or experience.
5
b) Volunteers successfully completing recruit training will begin responding to fire calls. Initially, they
‘R’
will assist qualified firefighters under proper. Recruits are identified by a red letter on their
‘R’‘R’
helmets. The identifies the person as a member in training. New members shall wear an on
Recruit (R)
their helmets during the probation period. firefighters do not enter burning buildings,
participate in activities requiring advanced training, or enter other hazardous environments. Length
of probation and details of service shall be determined by the Chief of the department.
FireFighter—General Level
This is a provincially mandated, standarized training program managed by the Ontario Fire Marshal.
This training is supplemented by additional training that may be required for our department. All
members will be enrolled on the Ontario Fire College Firefighter Curriculum General Level.
Proficiency Requirements
Once the training levels have been successfully completed, each member is required to attend and
successfully pass a performance-based examination to demonstrate the skills required to perform the
job safely and effectively.
POSITION OVERVIEW - VOLUNTEER FIREFIGHTER
General:
Being a Volunteer Firefighter will mean working two jobs and attending meetings and drills. The position
will take you away from your personal life and sometimes means missed family dinners. The work of a
Volunteer Firefighter is very demanding requiring you to be on-call and available, as much as possible,
.
day and night, weekends and holidays
The position of Volunteer Firefighter requires the incumbent to be physically and mentally competent to
perform all of the tasks and functions associated with being a firefighter.
:
Tasks Include
Carrying, lifting, pulling, chopping, climbing stairs and ladders, wearing self-contained breathing
apparatus (SCBA), entering and working in confined spaces and operating emergency vehicles, among
other duties and hazardous environments.
Environmental Factors Include:
Possible exposure to toxic gases and particles, chemicals, wet and damp conditions and extreme
temperature variations.
Stress:
Firefighting requires a volunteer firefighter to go from minimal physical activity to peak physical activity
while responding to and performing firefighting or related tasks. As well as physical stress, a volunteer
firefighter may be exposed to emotional stress while performing medical or rescue activities.
6
FIRE STATION LOCATIONS
Station #1 Shanty Bay
1950 Ridge Road W
ndrd
between 2 & 3 Lines
Station #2 Hawkestone
th
375 11 Line South
in the Village of Hawkestone
Station #3 Horseshoe Valley
3375 Line 4 North
th
4 Line at Horseshoe Valley Road
Station #4 Rugby
1904 Old Barrie Road
thth
between 11 and 12 Line
Station #5 Warminster
1885 Warminster Sideroad
in the Village of Warminster
Station #6 Moonstone
5668 Line 7 North
th
7 Line and Moonstone Road
Fire
Administration Township Administration Centre
148 Line 7 South
th
7 Line at Highway 11
7
Message from the Mayor:
I would like to take this opportunity to thank you for your consideration of the
Township of Oro-Medonte Fire and Emergency Services Department.
Volunteer firefighters are men and women who willingly offer their time to furnish a
helping hand to people in their time of need and to represent Oro-Medonte with pride
and honour.
Not only do our firefighters help provide a safer community for all of our residents
and visitors, they willingly donate their time to many worthwhile causes also that
make Oro-Medonte a fantastic place to live and work.
Take the opportunity to become part of the proud heritage and exciting future of the
Oro-Medonte Fire and Emergency Services Department.
If you feel that you possess the qualities necessary and have a desire to assist
people, we look forward to receiving your application for consideration.
Sincerely,
Mayor J. Neil Craig
8
We want to acknowledge the effort every applicant puts into the pursuit of being a firefighter and the
desire each possess to assist in the protection of the community.
THANK YOU FOR CONSIDERING JOINING
YOUR FIRE DEPARTMENT
It takes more than the right shoe size
to fill these boots.
Township of Oro-Medonte
148 Line 7 South
Box 100
Oro, Ontario
L0L 2X0
www.oro-medonte.ca
9
I ( {t;-
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
RC2006-0S Committee of the Whole Chris Carter
Subject: Department:
Council Request to erect new RailTrail Recreation and Community
Donor and Identification Services
C.ofW. signs at Line 2/Brewis Park. Date:
July 12,2006
Motion # R.M. File #:
Date: RolI#:
I BACKGROUND:
~
During the 2006 budget deliberations Council approved funding to assist with the development of
Brewis Park Stone Fence Project (Line 2/RaiITrail). The site has been improved, shrubs are
planted, grass seed has been sewn and the memorial stone fence is completed. Meetings have
occurred with the Field Stone Fence Committee to proceed with the dedication of the park and the
unveiling of the memorial stone fence.
II ANALYSIS:
II
A site visit was conducted at line 2/Brewis Park and it was determined that the existing RailTrail
Donor Sign and Identification board require upgrading. A further investigation of all the RailTrail
signs has further determined that the wooden frames are rotting and the signs are starting to lean out
of the ground. The five year forecast recommended replacement of all the signs along the RailTrail
in 2007.
The Recreation department investigated several design options and their cost. The criteria applied
by the previous RailTrail Committee were that a wood product be utilized to blend in with the
environment, unfortunately the wooden structures have deteriorated. The product being
recommended (Attachment # 1) is constructed of metal products with little to no maintenance at a
cost of $ 6,000,00 for both the donor recognition board and trail identification sign. The design of the
donor sign allows easily for additions of donor sponsor names at a cost of $ 300,00. Currently the
trail hosts four donor's recognition boards and fifteen identification signs.
/ a~
Given that the Township is hosting the dedication of the Brewis Park on September 10,2006, it is
recommended that the existing signs be removed and replaced prior to the event.
It is also recommended to Council that Council approve the proposed signage provided on
attachment # 1. The signs will be prepared and installed by Fontasy Sign and Display (same
company that was commissioned in past years) in the amount of $6,000.00 and further that the funds
be drawn from the Recreation Reserve.
II RECOMMENDATION(S):
I)
1. THAT Report No. RC2006-08 be received and adopted.
2. THAT Council approve the erection of a new Donor and Identification Signs at Line 2/Burris Park
3. AND THAT the funds be drawn from the Recreation Reserve.
Respectfully submitted,
/77--
Chris Carter
Manager of Recreation and Community Services
C.A.O. Comments:
Date:
!J
I
/11 ~/c16
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C.A.O.
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7/6/2006
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ORO-MEDONTE
RECREATION TECHNICAL SUPPORT GROUP
MINUTES
Thursday, July 6th, 2006 @ 7:00 p.m.
Oro-Medonte Administration Centre
Chair:
Councillor Paul Marshall called the meeting to order at 7:10 p.m,
Present:
Councillor Paul Marshall, Bob Gregory, Ian Hunter,
Councillor Dan Buttineau
Regrets:
Mayor Neil Craig, Lynette Mader
Staff Present:
Chris Carter (ManaQer of Recreation & Community Services)
1. Adoption of Agenda for Thursday, May 4th, 2006:
RTS060706-01
Moved by Mr. Gregory, Seconded by Mr. Hunter
It is recommended that the agenda for the Oro-Medonte Recreation Technical
Support Group meeting of Thursday, July 6th, 2006 be adopted as printed and
circulated.
Carried
2. Disclosure of Pecuniary Interest:
None.
3. Adoption of the Thursday, May 4th, 2006 Minutes:
Staff informed that suggested amendments to the May 4th minutes by Lynette
Mader had been received and they would be discussed at the nex1 Recreation
Technical Support meeting by Jennifer Zieleniewski.
The committee was asked if the new format of the minutes met their
requirements, Mr. Hunter indicated that they were sufficient as committee
members were able to refresh their memories of what was discussed with the
added content.
RTS060706-02
Moved by Mr. Gregory, Seconded by Mr. Hunter
It is recommended that the minutes of the Recreation Technical Support Group
meeting of Thursday, May 4th, 2006 be adopted as printed and circulated.
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Carried.
4. Deputations:
None
5. Unfinished Business:
(a) Discussion and recommendation regarding facility rental rates
(1-6)Staff gave a brief background: An in depth report on Township Rental Rates
showing the Treasurers calculations of the "Net Annual Deficit" for the Arena and
Baseball Diamonds was presented to Council in December 2005 with staff's
recommendation of an increase in ice rental fees.
(7) Staff indicated that the proposed bylaw # 2006-063 has received first and second
reading in Council but the third reading was deferred, The bylaw will be amended
to include an additional $20.00 per hour non resident user fee for ice rentals.
RTS060706-03
Moved by Mr, Hunter, Seconded by Mr. Gregory
It is recommended to Council that they give favourable consideration to the
200612007 Facility Rental Rates which include an addition of a $20.00 an hr non-
resident fee, and the funds thus collected will be deposited in the Recreation
Reserve.
Carried.
(b) Written update re: Sweetwater Park 14th Line Horseshoe Valley I Guthrie
Park
Sweetwater Park: Staff and the consultants had their initial meeting and
conducted a sit visit with the surveyor. The Landscape Architect is creating
drawings which will be presented to Council and a public meeting with be hosted
to solicit further comments. Staff indicated that we are on schedule with the time
line of this project. Our receipt of the drawings is imminent. Staff also indicated
that this project is on schedule according to our time line.
4th Line-Horseshoe Valley: A site visit was conducted by staff to confirm
property markets. Artery trails will be marked and the removal of trees and
undergrowth will begin within the next few weeks. An aerial picture will be taken
and a copy distributed to the Committee,
Councillor Marshall indicated that he had contacted the Ganaraska Trail
Association to see if they were interested in the project. Bob Bowles replied on
the Associations behalf, declining our offer of involvement.
Councillor Marshall asked about signage. Staff suggested that other sign designs
than those along the Railtrail should be considered. He suggested a similar
design to that which was being proposed for the Brewis Park project may be
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used, It was suggested that a discussion of the proposed signage be placed on
the agenda for the next meeting,
Guthrie park: Staff will be meeting with a Landscape Architect to begin
discussions regarding best use of the land.
Mr. Gregory asked about official names for these parks. Staff indicated that
discussion had taken place regarding names but the matter would come before
this committee for their recommendation.
A discussion ensued regarding all Municipally owned land that is or could be
considered parkland. It was indicated that a report was to be presented to Council
regarding road endings, Council has discussed the possibility of listing these and
divesting the Township of them. It was pointed out that there were several parcels of
land along the lake front that were too small to use as public parks and that perhaps
they could be sold for private homes and the proceeds used to purchase larger
parcels for parks,
Staff informed projects like Sweetwater Park were made necessary due to the
population growth in the area, These projects are usually initiated by Council's
acceptance of Staff's recommendation or by a request from the public. Either way a
survey is conducted to ensure that an overall consensus of the affected population is
determined.
6. Correspondence:
None
7. Manager's Monthly Report:
Summer Day Camp: We have a good turnout with 35 children registered at this
time and that is a good number. We offered an Earth Camp this year at Pine
Ridge Ski Club but they received a Trillium Grant and began major renovations to
the ski lodge so the camp had to be moved to the Arena, We did not receive
sufficient registrations for Aqua Fun to make it viable to hire a lifeguard, etc, so
that camp was cancelled, This year two adults from Ontario Early Years who
have a great deal of experience in dealing with children were hired as overall
Camp Supervisors and two camp councilors who were with us last year were also
hired. This will maintain the necessary adult / child ration of 1 to 10,
8. Other/New Business (Information or request for future information):
None
9. New Business:
(a) Simcoe County Forests - Recreation Policy (discussion)
Staff informed that the committee has been requested to read through the
document and make note of any policies that could be adopted for Parks &
Recreation, The topic would appear on the agenda of the next meeting.
10. Adjournment:
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RTS060706-04
Motion by Mr, Hunter, Seconded by Mr. Gregory
It is recommended that we do now adjourn at 8:00 p.m.
Next Meeting: Thursday, August 10th, 2006 @ 7:00pm
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Carried.