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06 14 2006 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, June 14, 2006 @ 9:08 a.m. Council Chambers Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Bruce Hoppe, Director of Building and Planning Services; Jerry Ball, Public Works Superintendent; Chris Carter; Manager of Recreation and Community Services; Keith Mathieson, Director of Engineering and Environmental Services Also Present: Andrea Ronan; Garry Kumpula Mayor J. Neil Craig assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW060614-1 Moved by Buttineau, Seconded by Hough It is recommended that the following items be added to the agenda for consideration: 5. CORRESPONDENCE: d) Slawko Borys, President, Sokil Property Owners Association, correspondence received June 8, 2006 re: Request and Proposal for the Re-Designation of Leigh Road in the community of Sokil, Village of Hawkestone [complete package available in the Clerk’s office]. 6. FINANCE AND ADMINISTRATION: b) Jennifer Zieleniewski, CAO, correspondence dated June 9, 2006, re: Update, Intergovernmental Action Plan for Simcoe, Barrie and Orillia. c) Councillor Marshall, re: Brewis Park Update. d) Councillor Marshall, re: Hawkestone Creek Environmental Concerns. 12. IN-CAMERA: f) Jennifer Zieleniewski, CAO, re: Personnel Matter. g) Deputy Mayor Hughes, re: Property Matter. Carried. 2. ADOPTION OF THE AGENDA Motion No. CW060614-2 Moved by Hough, Seconded by Hughes It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, June 14, 2006 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - “IN ACCORDANCE WITH THE ACT” None declared. 4. DEPUTATIONS: a) Andrea Ronan, re: Harbourwood Playground. Written correspondence dated June 14, 2006 was distributed to members of Council. Motion No. CW060614-3 Moved by Hughes, Seconded by Hough It is recommended that the information presented by Andrea Ronan, re: Harbourwood/Shellswell Playground be received and considered in conjunction with the report on this matter. Carried. b) Garry Kumpula, re: Proposed Closure and Sale of Original Road Allowance between Lots 10 and 11, Concession 7. Motion No. CW060614-4 Moved by Hughes, Seconded by Buttineau It is recommended that the information presented by Garry Kumpula, re: Proposed Closure and Sale of Original Road Allowance between Lots 10 and 11, Concession 7 be received. Carried. Page 2 Committee of the Whole Meeting – June 14, 2006 5. CORRESPONDENCE: a) Dalton McGuinty, Premier, correspondence dated May 29, 2006 re: Water and Wastewater Partnership Funding Program Request. Motion No. CW060614-5 Moved by Hughes, Seconded by Hough It is recommended that the correspondence dated May 29, 2006 from Dalton McGuinty, Premier, re: Water and Wastewater Partnership Funding Program Request be received. Carried. b) Lillian & Joseph Blomster, correspondence dated May 28, 2006 re: 92 Lakeshore Road West. Motion No. CW060614-6 Moved by Buttineau, Seconded by Hughes It is recommended that the correspondence dated May 28, 2006 from Lillian & Joseph Blomster, re: 92 Lakeshore Road West be received and referred to staff for a response. Carried. c) Roger Selman, Chair, Economic Development Committee, Ramara Chamber of Commerce, correspondence dated June 1, 2006 re: Regional Economic Development. Motion No. CW060614-7 Moved by Buttineau, Seconded by Hough It is recommended that the correspondence dated June 1, 2006 from Roger Selman, Chair, Economic Development Committee, Ramara Chamber of Commerce, re: Regional Economic Development be received. Carried. Page 3 Committee of the Whole Meeting – June 14, 2006 d) Slawko Borys, President, Sokil Property Owners Association, correspondence received June 8, 2006 re: Request and Proposal for the Re-Designation of Leigh Road in the community of Sokil, Village of Hawkestone. Motion No. CW060614-8 Moved by Buttineau, Seconded by Hough It is recommended that the correspondence received June 8, 2006 from Slawko Borys, President, Sokil Property Owners Association, re: Request and Proposal for the Re-Designation of Leigh Road in the community of Sokil, Village of Hawkestone be received and referred to staff for a report. Carried. 6. FINANCE AND ADMINISTRATION: a) Report No. TR 2006-13, Paul Gravelle, Treasurer, re: Statement of Accounts, May, 2006. Motion No. CW060614-9 Moved by Buttineau, Seconded by Hughes It is recommended that Report No. TR 2006-13, Paul Gravelle, Treasurer, re: Statement of Accounts, May, 2006 be received and further that the accounts for the month of May, 2006 totalling $1,620,529.21 be received. Carried. b) Jennifer Zieleniewski, CAO, correspondence dated June 9, 2006, re: Update, Intergovernmental Action Plan for Simcoe, Barrie and Orillia. Motion No. CW060614-10 Moved by Crawford, Seconded by Fountain It is recommended that the correspondence dated June 9, 2006 presented by Jennifer Zieleniewski, CAO, re: Update, Intergovernmental Action Plan for Simcoe, Barrie and Orillia be received. Carried. Page 4 Committee of the Whole Meeting – June 14, 2006 c) Councillor Marshall, re: Brewis Park Update. Motion No. CW060614-11 Moved by Marshall, Seconded by Crawford It is recommended that the verbal information presented by Councillor Marshall re: Brewis Park opening, September 10, 2006 be received. Carried. d) Councillor Marshall, re: Hawkestone Creek Environmental Concerns. Motion No. CW060614-12 Moved by Marshall, Seconded by Fountain It is recommended that the verbal information presented by Councillor Marshall re: Hawkestone Creek be received. Carried. 7. PUBLIC WORKS: None. Page 5 Committee of the Whole Meeting – June 14, 2006 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2006-025, Keith Mathieson, Director of Engineering and Environmental Services and Bruce Hoppe, Director of Building and Planning Services re: Steven Campbell – Site Plan Agreement and Removal of Holding Symbol – 16 Mazepa Place (Hawkestone) – Lot 71, Plan 1464, Being all of PIN #58561-0067 (Lt). Motion No. CW060614-13 Moved by Marshall, Seconded by Crawford It is recommended that 1. Report No. EES 2006-025, Keith Mathieson, Director of Engineering and Environmental Services and Bruce Hoppe, Director of Building and Planning Services re: Steven Campbell – Site Plan Agreement and Removal of Holding Symbol – 16 Mazepa Place (Hawkestone) – Lot 71, Plan 1464, Being all of PIN #58561-0067 (Lt) be received and adopted. 2. That the Township of Oro-Medonte enter into a Site Plan Agreement with Steven Campbell to construct a 25’ x 30’ garage at Lot 71, Plan 1464 (16 Mazepa Place). 3. That the Clerk prepare a By-law for Council’s consideration to enter into a Site Plan Agreement with Steven Campbell for Lot 71, Plan 1464 (16 Mazepa Place). 4. That the Clerk prepare a By-law for Council’s consideration to remove the Holding Symbol from Lot 71, Plan 1464 (16 Mazepa Place). 5. And Further That Mr. Campbell be notified of Council’s decision. Carried. 9. BUILDING, PLANNING AND BY-LAW ENFORCEMENT: a) Report No. BP 2006-22, Bruce Hoppe, Director of Building and Planning Services, re: Cash-in-Lieu of Parkland. Motion No. CW060614-14 Moved by Fountain, Seconded by Marshall It is recommended that 1. Report No. BP 2006-22, presented by Bruce Hoppe, Director of Building and Planning Services, re: Cash-in-Lieu of Parkland be received and adopted. 2. And Further That the Clerk be authorized to bring forward a by-law to clarify the calculation of cash-in-lieu amounts. Carried. Page 6 Committee of the Whole Meeting – June 14, 2006 10. EMERGENCY SERVICES: a) Report No. FD 2006-09 and FD 2006-10, Scott Cowden, Director of Emergency Services, re: Monthly Fire Reports for April and May, 2006. Motion No. CW060614-15 Moved by Crawford, Seconded by Fountain It is recommended that Report No. FD 2006-09 and FD 2006-10, Scott Cowden, Director of Emergency Services, re: Monthly Fire Reports for April and May, 2006 be received. Carried. 11. RECREATION AND COMMUNITY SERVICES: None. 12. IN-CAMERA: Motion No. CW060614-16 Moved by Fountain, Seconded by Crawford It is recommended that we do now go In-Camera at 10:15 a.m. to discuss Property, Legal and Personnel Matters. Carried. Motion No. CW060614-17 Moved by Marshall, Seconded by Fountain It is recommended that we do now Rise and Report from In-Camera at 12:15 p.m. Carried. Page 7 Committee of the Whole Meeting – June 14, 2006 a) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW060614-18 Moved by Crawford, Seconded by Marshall It is recommended that 1. Confidential Report No. 2006-030, Jennifer Zieleniewski, CAO, re: Property Matter (Proposed Closure and Sale of Original Road Allowance Between Lots 10 and 11, Concession 7) be received and adopted. 2. That the lands described as Parts 1, 2, 3 and 4 on draft survey by C. Strongman dated January, 2006 be declared surplus to the needs of the municipality. 3. That the original road allowance between Lots 10 and 11, Concession 7, being Part 1 on a draft survey by C. Strongman dated January, 2006, be permanently closed and transferred to the abutting property owners at #69 Mount St. Louis Road West (Dahinten); that the property owners pay the costs incurred by the Township for road closure, the survey and the transfer of the subject lands; and that the existing encroaching fence corner be removed from the traveled portion of Mount St. Louis Road. 4. That the original road allowance between Lots 10 and 11, Concession 7, being Part 2 and the portion of the road allowance known as Mount St. Louis Road, being Part 3 on a draft survey by C. Strongman dated January, 2006, be permanently closed and transferred to the abutting property owners at #57 Mount St. Louis Road West (Kumpula); and that the property owners pay the costs incurred by the Township for road closures, the survey and the transfer of the subject lands. 5. That the original road allowance between Lots 10 and 11, Concession 7, being Part 4 on a draft survey by C. Strongman dated January, 2006, be permanently closed and transferred to the abutting property owners at #83 Mount St. Louis Road West (Patchell) at no cost to the property owner. 6. And Further That the property owners abutting the subject lands be advised of Council’s decision. Carried. Page 8 Committee of the Whole Meeting – June 14, 2006 b) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW060614-19 Moved by Fountain, Seconded by Crawford It is recommended that 1. Confidential Report No. ADM 2006-034, Jennifer Zieleniewski, CAO, re: Property Matter (Proposed Sale of Land, Lot 309, Plan 626 (Oro), Township of Oro-Medonte) be received and adopted. 2. That Lot 309, Plan 626 be declared surplus to the needs of the municipality. 3. That part of Lot 309, Plan 626 be conveyed to the adjoining owners of 5 Blackman Boulevard at the proportionate value of the appraisal price. 4. That part of Lot 309, Plan 626 be conveyed to the adjoining owner of 19 Campbell Avenue at the proportionate value of the appraisal price. 5. That the transferees be responsible for all costs incurred by the Township in the conveyance of the subject lands (appraisal, survey, advertising, and legal). 6. That the Clerk be authorized to bring forward the appropriate by-law to designate Lot 50, Plan 1488 not to be a registered lot on a plan of subdivision. 7. And Further That the Clerk be authorized to bring forward the appropriate by- law for the sale of Lot 309, Plan 626. Carried. c) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW060614-20 Moved by Fountain, Seconded by Marshall It is recommended that Confidential Report No. ADM 2006-036, Jennifer Zieleniewski, CAO, re: Property Matter (Encroachments on Municipal Road Allowances and Municipally Owned Property) be received and adopted. Carried. Recorded Vote Requested by Deputy Mayor Hughes Deputy Mayor Hughes Nay Councillor Marshall Yea Councillor Buttineau Yea Councillor Crawford Yea Councillor Fountain Yea Councillor Hough Yea Mayor Craig Yea Page 9 Committee of the Whole Meeting – June 14, 2006 d) Jennifer Zieleniewski, CAO and Nick McDonald, Meridian Planning Consultants Inc., re: Legal Matter. This item was withdrawn. e) Jennifer Zieleniewski, CAO, re: Property Matter. Motion No. CW060614-21 Moved by Crawford, Seconded by Marshall It is recommended that 1. Confidential Report No. ADM 2006-038, Jennifer Zieleniewski, CAO, re: Property Matter (Lake Simcoe Regional Airport) be received and adopted. 2. And Further That the Business Case Proposal as submitted by the LSRA Commission be approved and supported. Carried. f) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. CW060614-22 Moved by Marshall, Seconded by Crawford It is recommended that the confidential correspondence dated June 12, 2006 presented by Jennifer Zieleniewski, CAO, re: Personnel Matter (Covering) be received with regret. Carried. g) Deputy Mayor Hughes, re: Property Matter. Deputy Mayor Hughes distributed confidential information to members of Council. Motion No. CW060614-23 Moved by Hough, Seconded by Hughes It is recommended that the verbal information presented by Deputy Mayor Hughes re: Shanty Bay Community Facility/Simcoe County District School Board agreement with the Township of Oro-Medonte be received. Carried. Page 10 Committee of the Whole Meeting-June 14, 2006 13.ADJOURNMENT: Motion No. CW060614-24 Moved by Fountain, Seconded by Marshall It is recommended that we do now adjourn at 12:20 p.m. Carried. Page 11 Committee of the Whole Meeting - June 14, 2006